Minnetrista City Council — Transcript

Monday, May 18, 2026

2027 Street Improvement Project Planning

Bosma Property Nuisance Abatement (9550 West Hill Road)

Utility Billing Process Transition (Monthly Billing)

Boulevard Ash Tree Replacement Policy in Hunter Crest

Votes (4)

Street Improvement Projects for 2027

Direction to staff: Conduct feasibility studies for 'the island' and Ridgewood Cove; clarify feasibility study validity period.

Council reviewed potential road projects for 2027, considering budget, current fund balance (approx. $2M), and future bonding needs. Specific areas like Painters Road, Ridgewood Cove, Marina Drive, and 'the island' were discussed based on pavement condition scores and estimated costs. The lack of a water main in Ridgewood Cove introduced a significant policy discussion point. Council expressed a preference for addressing 'the island' first given its condition and budget fit, and considered Ridgewood Cove as a secondary option pending water main extension interest from residents.

Bosma Property Update and Nuisance Abatement

Direction to staff: Draft a nuisance declaration resolution and an abatement order for the June 1st meeting, with a target abatement deadline of August 1st.

A video of the property at 9550 West Hill Road was presented, showing extensive accumulation of scrap materials and vehicles. Staff highlighted the property owner's elderly age and family's involvement in scrapping. The process of declaring a nuisance, serving an abatement order, and the potential for city costs (up to $100,000) that would be assessed against property taxes was detailed, including the long-term tax forfeiture process. Council members acknowledged the difficulty but emphasized the city's responsibility and the need for prompt action.

Utility Billing Process and Analysis

Direction to staff: Bring the InfoSend contract for outsourcing utility billing to the next regular council meeting as a business item for approval.

Staff recommended contracting with InfoSend for utility bill printing and mailing due to the upcoming transition to monthly billing. They cited InfoSend's cost-effectiveness, efficiency, and reliability compared to in-house operations. The estimated annual savings from outsourcing this specific task were discussed. Concerns were raised about the process of vendor selection and the comprehensive cost analysis. However, the majority of the council supported the recommendation, emphasizing efficiency, cost savings, and redundancy benefits.

Boulevard Tree Replacement at Hunter Crest

Direction to staff: Track resident requests for ash tree replacement in Hunter Crest and return to council with an update once sufficient requests are gathered, exploring potential grants and encouraging private property planting.

Staff sought guidance on a policy for replacing ash trees removed from boulevards in Hunter Crest. It was noted that staff removed dead ash trees as a city responsibility, but replacement was a policy decision. Council discussed potential cost-sharing with homeowners and the possibility of planting replacement trees on private property to shift ownership and maintenance. There was a consensus to track resident requests and re-evaluate a policy once a clearer demand is established.

Notable Quotes (13)

I just wanted how much the council how aggressive they want to be and if they want to save some of that fund balance for 208 or 29 or not have to bond as much in the future.

Mayor Whan [0h4m33s]
Street Improvement Projects for 2027

Uh my staff saw a lot on the island. Um of course there a lot down there on Painter Circle too that's kind of falling apart, but um most bang for your buck. I think the island would be nice to get that done. Mhm.

Gary Peters [0h9m20s]
Street Improvement Projects for 2027

Um Mayor Mayor Whan Council Member Ruffin that's a great question. So part of the cords, not only do they tell us what um what kind of street project you want to do, but it's also important information for the contractors to have so that we know what kind of um how much um how much reclaiming they need to do because if an area has been heavily patched and it has a significant amount of um pavement on it, it costs more for the contractor to grind that up. So we want to know that.

Allison [0h15m2s]
Street Improvement Projects for 2027

Um so if this is a roadway that the council would like to consider for a project next year, staff would like to have a conversation on um what we, you know, what we would like to see done with water man. Should we engage with the residents? Um, you know, do we want to look at open cut versus uh like a traditional installation method for the water man or would we want to look at a trenchless technology?

Allison [0h17m45s]
Street Improvement Projects for 2027

Yeah. Um, Madame Mayor, uh, Congress, uh, Councilwoman Lacy, they, uh, the gentleman who owns it, I believe, 87 and then he has kids who, uh, help him out too at the property. Um, so there is family that that can assist him with it, but I I believe they all kind of work together. scrapping. So, it's kind of I think a family business. Not officially.

Jasper Krugal [0h29m45s]
Bosma Property Update and Nuisance Abatement

Once that happens, we get the bill, we have to pay the bill, the city does, and then we say, 'Okay, property owner, you have until this day to pay the bill.' And if they don't pay the bill, then it gets assessed to their their um property taxes. They then have one year to pay that off, I believe. And then after that, if they don't pay, then you start going down the tax forfeite process. Uh that could take anywhere from 3 to four years for that to finally get finalized.

Jasper Krugal [0h32m31s]
Bosma Property Update and Nuisance Abatement

Um Madame Mayor, members of the council, I don't have much. Um, just to clarify the process, um, we would be, I mean, this is a huge cleanup effort. So, um, we would want to make sure we bring in action in court that would allow us to evade it and get on the property before we because I mean, our ordinance actually says we can just go on the property and start taking stuff away. And I would not recommend that. I think we need a a court order to allow for that.

Sarah Sale [0h37m1s]
Bosma Property Update and Nuisance Abatement

Um I guess when I compare it to other things that we um analyze sometimes if there's something that we can potentially outsource and make a little more streamlined or let's you know a company that does it more often more frequently can do it at a better um cost or price point. Um, I guess to me the decision seems like pretty um, logical to go with contracting with infosen to help with this, you know, small part of the utility billing process and going to that monthly change.

Brian Grim [0h43m3s]
Utility Billing Process and Analysis

But the other thing that you're missing is the redundancy. We have no redundancy. So if Renee is sick and then then let's say she or she has or she's not able to do this then then we have to have other staff people step in and then they're they're having to do double duty so to speak and and then if the machine breaks down and then you have to wait a couple days for it to get fixed. All of those things we don't have that redundancy and that's that's a big issue.

Mayor Whan [0h48m13s]
Utility Billing Process and Analysis

I'm looking at the date on the email I got today for the quote. Oh. Um, from March 19th, I guess. All right. From So, you're not upset about the cost, you're upset about the process.

Vicky, Kathleen [0h49m25s]
Utility Billing Process and Analysis

Um one of the things that we would like direction on from the council ultimately if if council is interested in replacing some of the trees, do you want them replaced one? Each one removed gets replaced uh 2:1 is it as needed?

Allison [0h57m24s]
Boulevard Tree Replacement at Hunter Crest

I think we replace as requested by a homeowner within reason. We're going to take them, we're going to remove them if they're dead, right? I mean, so that's our responsibility. It's a matter of whether or not we replace it. And so if a resident would like it replaced, then I think there could be a cost share.

Mayor Whan [0h57m47s]
Boulevard Tree Replacement at Hunter Crest

Um one of the things that public works did mention is if we are looking at a tree replacement that it would not be within the right of way that it would be on the property uh a private property so it becomes their ownership and responsibility not the cities.

Allison [0h58m47s]
Boulevard Tree Replacement at Hunter Crest

Ordinances & Resolutions (5)

City CodeOrdinance

General reference to city's legal definitions of nuisances.

429 projectOther

A type of project process (likely assessment-related) where feasibility study validity is relevant.

Nuisance Declaration ResolutionResolution

Formal declaration of the Bosma property as a nuisance.

Nuisance Abatement OrderOther

Order requiring the property owner to clean up a declared nuisance, or allowing the city to do so.

InfoSend ContractOther

Contract for outsourcing utility bill printing and mailing.

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Minnetrista City Council - Minnetrista Recorder