and it is 7:00. So, I'm going to call the meeting to order. This is the uh city council meeting for May 5th uh 2025. First, just a reminder, uh put your phones on airplane mode or silent. And then would you also join me for pledge of allegiance? I aliance to the flag of the United States of America and to the republic for which it stands. One nation under God, indivisible, with liberty and justice for all. So welcome everyone. Uh no one here this evening, but I'm sure others will be uh viewing us later on. So, welcome for and uh thank you for joining us. Uh next, uh I'm just going to do a few introductions. I'm Lisa Whan. I'm the mayor. And next to me are council members Kathleen Refkin, Claudia Lacy, and Brian Govern. And then also, um on the end, we have that is Oh. Oh, sorry. I think I did say Brian Govern. I didn't say Brian Grim. Um and then on the end, we have our city engineer Ellis and with WSB. And then um on my other side we have Jasper Krugal who is our city administrator, David Ael who is our community development director and then uh Chief Squires uh from police chief Squires and then also we have a few people uh joining us remotely. We have our city assistant city administrator Alli Palos, our director of public works Gary Peters, city clerk and Meerhoff and then also our city attorney Sarah Salo with Kennedy and Graven. Uh, with that, um, are there any changes or additions to the agenda? Yep. Madame Mayor, members of council, I have a a task order I provided you with from A2S regarding, uh, the water main project that goes across the school property um to do construction um, management services for that. I'd like to add that to the business um, business items section after the the current the one item that we have on there. Yep. So, that'll be 6B. All right. Any other additions or changes? Hearing none. Is there a motion to approve the agenda as presented with that one change? So moved. Thank you, Mr. Governor. Is there a second? Second. Thank you, Miss Murfkin. Any further questions? Hearing none. All those in favor signify with I. I. All those opposed. Motion passes. So, next we move on then to our consent agenda items. Um they any that you need to remove? Okay. Other than um otherwise it's um approving our uh A approve our work session meeting minutes from April 21st, 2025. B is approve our city council regular meeting minutes from April 21st, 2025. C is approve our 2526 liquor license renewals and D is approve our claims. E is approving a grant of easement to North State's power company. And F is approving conditional use permit for Bruce Thomas uh revocable trust at 5810 Hard Scrabble Circle. MNG is approving the West Metro Drug Task Force Agreement. Is there a motion? It says approving West Metro. It's okay. Thank you, Miss Lacy. Is there a second? Second. Thank you, Miss Refkin. Any further questions? Hearing none. All those in favor signify with I. I. Others opposed. Motion passes 40. And then we move on to our business items. Uh first one is approve of our task order 11 for design and bidding services and authorizing preparation of feasibility report for the 2026 street improvement projects. And I believe this is Miss Folski. Thank you, Mayor Whan, members of council. Um we're looking to get a head start on the 2026 project because it's it's a larger project. Um the project consists of generally speaking middle Overlay with a little bit of full depth removal in some places um of the north and south Saunders area, Lakeside Drive, Lakeside Circle, Pinnacle Way, and then Game Farm Road. Um a portion of the project cost based on our past discussion with council um a portion of the Game Farm Road costs um are anticipated to be assessed to adjacent properties. And so with that, we would have to prepare a feasibility report in order to be in accordance 429. Um, in order to do that, um, so we've included in the task order, um, which is included in your packet. Um, the services proposed for preparation of the feasibility report. Uh, we do have some time in there also to host a neighborhood meeting should the council and staff um, elect to do that. We've had good success with that in the past. um and then take the um take the project through uh preliminary and final design based on council approvals as we move along the way and then um of course bidding services. Um I know we've talked about this project quite a bit. Um we do have um Game Farm Road on the state aid system now. Everything's signed and sealed with the state. Um so we would anticipate um state aid funds uh to be used for a portion of the project costs and the uh the fee provided also includes coordination with state aid in order to get that state aid funding for this project. Uh with that I'd be happy to answer any questions that the council may have uh with regards to the proposed project or the proposed services. Thank you Miss Palski. Um question. So just for clarification, the first probably 5 600 ft whatever it might be of game farm from 110 is Milan overlay. Then it's a reclamation from that point basically from where our treatment plant is um to Blair. That's is the whole thing reclamation or just shy of Blair? Um, no ma'am, excuse me, Mayor Whan, on on page 64 of the packet, um, there's a there's a map that shows the proposed uh project area on Game Farm, and it shows the extent. Yeah. The purple. Um, so that would be the area that we would be proposing to assess that uh portion of the project cost in that area. And then there's also another portion on the north south segment that public works has indicated is in poor condition. So, we're anticipating some more work in that area. that purple for those two lots there or what is that three lots? Um we we haven't talked about assessing because those those properties my understanding were assessed with the last game farm project. Um and so uh we could certainly have that discussion on a staff level if that portion of the project cost should be assessed. But we had been um focusing on that the portion of on the east west section because that was not included in the last game farm project. Um, so they've never paid to my understanding for this road. So, yeah, the North did pay last time. Yeah, they they were all assessed um over 12,000. Anyhow, I don't think Yeah, we don't want to go back and reassess them. It hasn't even been 20 years. Um, the properties that were not as and and I want to just make sure the the properties that were not assessed, we want to make sure that those are included, but the ones that were assessed, we don't want to reassess them. Correct. So what I included in the packet was based on my understanding. We'll certainly do a deep dive once we start on the feasibility report. Now my other question uh since we're doing mill and overlays primarily all milling overlays except for just a few areas in the Saunders Lake area, are we going to be assessing those individuals or those properties? Um Mayor Whan, that's certainly something up to the council. um as we did in the past with um the let's see was the Turtle Creek area. We had a portion one street that was um that was not a mill and overlay um it was full depth removal and replacement. We did not assess portion of the that we did not assess for that project. Um and as you look on on that same map on page 63 of the packet um we're anticipating some portions of u it's not to the extent that it's shown on the map. we went and got some additional information. So it's a very small amount of full depth removal and replacement in the Saunders area. Um so uh from a looking at what was done in past practice um it's such a small section um we can certainly bring that back to council but I don't know that it would be worthwhile going back with assessment. How come if you go to page 64 on there um the on basswood like the first part that's right off 110. How come that doesn't need a full depth and just a mill and overlay? I mean, yeah, that's weird. Is that the part of So, what happened is, so we get those pavement cores. Um, and so it it's as it's as good as the information is as good as where you get it. So what happened is we had some pavement cores both on Saunders Lake Drive north and then on Basswood um kind of on the north section of Basswood Drive that showed full depth removal but then we didn't have another core very in close proximity to figure out okay we need to hone in on where that full depth removal extents are. So um since the time that this the map was generated, we did go and get I think it was five or six more cores and fig and found out that we were were fortunate in that the cores that we took are the only cores showing where that that work needs to take place. So we're really looking at a I don't know off the top of my head lineal footage, but I'm estimating probably 230 ft of North Saunders Lake Drive north and likewise with Basswood Drive. So, it's not it's probably more than 300 feet, but still it it's not a significant it's not the to the extent that we showed. We showed the worst case scenario on the map. Okay. And then um and then wanted to go get and like I said, we went and got additional cores to to get that um corrected. Okay. Okay. Yeah. I I think we'll have to kind of follow suit with the same thing that we did in in Turtle Creek then. Well, we didn't we didn't assess because otherwise you have you're kind of picking a few people out that would have to be assessed and the rest don't get assessed. And there must be some reason why um I was on the council when this was approved. But I do know we made a change to our um road um specifications, you know, after um Yeah. Right. Thickness. And then um not only um but also the base. We did we we changed the base on our roads. So that's maybe why some are failing and others aren't. But now I think you'll see going forward since we made that change um you'll see the roads probably um performing the same in the neighborhoods. Yeah, I looked at the phase lines for North and South Saunders and I didn't see a reason why we saw um that you know those particular cores. My only guess is on North Saunders um there's a wetland nearby and perhaps they didn't get the appropriate corrections done. Just just a guess, but Okay. Any other questions or comments then? All right. Um, so is there then a motion to approve the task order 11 for design and bidding services and authorized preparation of feasibility report for the 2026 street improvement projects which is city project number 0126. So move. Thank you Miss Lacy. Is there a second? Second. Thank you Mr. Govern. [Laughter] All right, we have to have some fun, right? All right, all those in favor signify with I. I. All those opposed, motion passes. So, next we'll move on to item number B, which is the water. Go ahead. Yeah, Madame Mayor, members of council, thanks for adding this to the agenda. Um, I was going to try to get it done the next one, but there there may be some work that's starting on this project. Um, really what this is is it's task order number 15 with A2S. Um it's providing uh the construction phase services and the resident project representative services for the water main project that goes across the um the West Honka uh high school property or school property there that we've uh that we've have a cooperative agreement with. Um it'll likely start here in the next couple weeks it sounds like. And um I see that Kathleen pointed out it's no longer Mount Westanka. It's West Tanka High School. So, um, but this is just the construction management side of of that. Um, so what I'm looking for is approval to do this. It's due to not exceed, I believe, $43,000, uh, $43,500 for for the services. Um, and it's required to make sure that the water man when it's installed is installed to our specifications. Specifications. Right. So, I'll entertain any questions. Again, I appreciate you taking this up on short notice. Did we get final bid numbers on this? We did. Um, and they came it came in under uh I think I went over it. I can send them out again. Um, they came in under the piece of the project. If you remember, there were three partners. The veiler one they did not proceed with. They elected not to because it came in a little bit over um what they anticipated. I think what they're going to try to do is try to negotiate, work with the contractor to see if there's a change order that they can do for maybe doing it a little bit what their budget is, but that's up to them. But our portion and the school's portion came in under what the engineers's estimate was. So, and this is just a recap. This is a probably a two-year project. As they open up different areas of that property, they're going to replace that water man, which has been extremely problematic with water main breaks over the last, you know, eight years. Um, that's kind of our core area where we have water main breaks almost uh annually. So, we're going to hopefully resolve that. We've also resolved some of the ownership. Um I don't know questions that we have. We're really the city is owning the the water man that goes across. Anything that comes off that water man is all going to be owned by the school and maintained by the school moving forward. Yeah, it's been a while since we discussed this, so it's kind of Yeah, absolutely. um end up you will see uh in the future a cost share agreement probably a preliminary one um between the school and the city because we we have the estimates right the bids that came in but we actually pay actual amounts um on quantities so we'll have an estimate and then we'll likely have to amend that cost share agreement after the project is done and final and then um we'll have that be finalized and then what that means is this the city will issue a bond for the project total costs and then the school pay back for their portion and that'll be a 20-year deal and um we have to get actual numbers before we before we do that. So, there'll be two more actual touch points with this um regarding the financing piece here probably by the end of the summer. So, are we going to bond we're going to be bonding for the schools portion as well? Correct. And the school will be paying us back. That was kind of outlined in that cooperative agreement agreement. Okay. And then they maintain all of the lines leading from our main line to their facilities. Okay. To their buildings. Yep. And we just we really we're on the hook for the main line that cuts north to south across. Right. That's what we have to maintain. Yep. Okay. So, it's a good deal. I think it cleans it cleans it up um sets it up for the future who's doing what. Um and then we have a a a line that is the same size that goes from the Sunnyfield Tower all the way down to Game Farm Road. Right. So, it'll be it'll help serve uh the areas more adequately because it was kind of a bottleneck through the school. Okay. Questions? Okay. So, um are you in agreement? Let's see. You need a resolution um to a motion. Yeah. to um let's see professional services for task order um number what was what number 15 thank you so moved thank you is there a second thank you miss lacy all those in favor signify with I I all those opposed motion passes for so that is concludes our business items and we have no public hearing so we're going to move on to administrative items we'll start with Mr. Mr. Kougall. Yeah, I have a I have a few items here uh that we can discuss. Um one of them we had a gentleman come in uh to talk about a sewer project that we had an emergency situation where um a manhole was leaking taking in water from Lake Minnetonka at quite the clip. Uh Met Council alerted us. We kind of knew about it. We had to make an emergency fix. Well, that manhole was well below the ordinary high water line of the of Lake Minnetonka, which isn't a best practice. So, we've been working we had to make the emergency fix, right, and get it so it's not not taking in water anymore because that affects our our wastewater rate. So, right now, um the the top of the manhole is above the water line. Um the the property owner does not care for that. Um which I think we can all appreciate. Um but um we're working through like our insurance provider LMCIT to see once what we have to do because there's there's some requirements for our general liability insurance that we clean out our sewer lines. And you may have heard when the gentleman was in here, we didn't exactly know where this one was. And so there's a lot of things. It was installed in the 1970s. There's been some kind of modifications somehow um with it, which is fine. We're going to try to find a solution that I think will work for both our public works crew and the and the resident. Um we're going to try to that that's the goal is to is to figure that out. So hopefully we can get that figured out here. Um we'll work myself with with Gary and Allison to to figure out what we can do. So um ideally we can cap it and we can still somewhat access it to clean it out. Um we'll see what we can do. Do we have to clean it up before we cap it? Um it's probably clean now. Um but here Yeah. Yeah. Go ahead. Yeah. The water. So my understanding is so the line's been televised. Um it's just and and typically with um sewer pipes that are in easements. When they televise they'll they'll stop at one manhole and go both upstream and downstream because it's in an easement and it's hard to get through. So that's how that's how it's been done historically. whereas um in in a typical situation, you go in the upstream manhole and you push the water downstream. So, it's they've been out there. That's how it's been cleaned um up up till this point. So, okay. And and we have to clean those every four years is what best practices are. So, we're going to try to find a solution. We're going to put our heads together and see if there's something that we can do. But disaster averted. not taking on thousands and thousands of gallons of Lake Minnetonka water that's going and getting treated at Blue Lake by Met going down the Mississippi. Yeah. So that that's fixed. Um we're going to hopefully find a solution rather quickly um to appease the gentleman and and kind of get this to move on. So if that's what you you heard a little bit of that. So we're going to we're going to try to work on it. We're just it takes a little bit of time to kind of go through it and make sure we're not doing anything we we shouldn't do that's going to affect future insurance rates and you know possibly create backups for neighbors in that area even though there hasn't been any for haven't been any so almost 50 years but that's right when they will happen is when you say it's never happened yet but then that's when it happens. So we're trying to just do what's best for the whole community and not just the property owner but I think there's probably a solution here that that everybody can be happy with. So, um, I'll give a brief legislative update. There's been a lot of movement. Um, recently the Senate, uh, subcommittee looked at that HOA bill that we passed a resolution against and some of the missing middle housing stuff. there was a a movement to um strike and replace all of the language in that housing bill piece where they just focused in on uh the aesthetics, the parking, and then one other piece that um I've drawn a blank on, but needless to say, it was um public hearings or something like that. Um it was the HOA piece. That was the other one. Okay. Um needless to say, that did not make it through committee. So, it may be that it may not be. um it still could rear its head somehow some way in this like when is the soonest it could rear this year yet it's still I mean once the session's over over um and then I think we're safe but in all likelihood we're going to see iterations of this keep moving forward each each year you know it seems to be there's there's some momentum there but um this year hopefully it's it's not nothing's going to happen so um bonding update a little bit we've been I've been working with um Senator Johnson Stewart and Representative of Myers on this. Um it seems like there's a somewhat an agreement of a minimum bill of at least 700 million. The Senate wants to do like 1.3 billion this year. Um it sounds like the governor had a little talk with them and said, "Ah, you got to do 700 million, you know, you know." So 700 million sounds like a lot, but really from a local side, that means that each, you know, if you break it down into districts, each each district maybe gets 1.5 million. um which isn't much for for Wouldn't they break it down according to population or I mean you don't doesn't seem right. I mean it's it's still I mean it's it's not not going to be quite enough to really move us that much on our water treatment project. So, another approach that that I've been kind of taking on is is trying to work with PFA. Um, if you public facilities authority funding, they give us you get if you get authorized and you're at a fundable level with when you apply um you can get some preferable rates and then you get access to maybe some grants. we did not score high enough on the last application to be fundable if they and the other iteration or other nuance is that they have to pass a bonding bill in order for PFA to get funding. So it's relying on this bonding bill but um you know we potentially could get a little bit more benefit it sounds like if we would be fundable through PFA. So um the interest rates are better. Yes by any means or high enough. So, it's an application process to get on the um priority or pri priority project list, the PPL, and then if you get through that, then you go through this, you get on the IUP list. It escapes me what IUP stands for right now, but it's essentially the final list and they score all the projects that they get and there's a cuto off. And the cutoff this last year, I believe, was seven points. We got six. Well, the nuance is that we didn't get credit for our manganesees need to treat because the wells that we are going to treat are not tied into our system yet. So, it's this, well, we could do that, but that's another $1.5 million. Is that really fair? You know, we shouldn't have to do that. So, um, Representative Meyers is coordinating a meeting with PFA MDH to say for us to kind of we we've already done this before at least one time. Um, but say, "Hey, this doesn't make sense. we should get some credit and hopefully get, you know, at a fundable level um for PFA and that would give us access to a preferable rate and then potentially up to $3 million in a um emerging contaminant grant. So, we're working on that. That might be our best case scenario at this time when comparing it to the bonding bill. Um we are also going after congressionally um directed funding or spending money as well. Uh, and we're on um Kelly Morrison's list. We believe we're on Tina Smith's list as well on the Senate or on on the Senate side. Um, they both have to kind of match up, but then they also both have to pass the bill, which they didn't do last year, so that's a that's also a wild card, but we're we're still trying to pursue outside funding on these things, and we're kind of whittling it down. Uh the legislative session for the state I think um officially ends on May 19th, but it's very likely from what we're hearing that there's going to have to be a special session just to pass the budget. And usually that means that that means that the bonding bill begin with some other Yeah, the bonding bill will likely be part of that special session, too. So, we will see. It'll get hot and heavy here probably in the next couple weeks. So, we'll follow it closely. They'll provide updates if there is any movement as far as vinitrista goes there. Um the last thing um well Ally and myself attended the Minnesota city administrator conference and um up at G Lake this this last year or this last week. It was good. It's a good networking event. There's a lot I think it's probably the best attended city administrator, city manager event out there. And um the league kind of puts it on or they put it on through the MCMA group. So it was good. got to got to see a lot of people a lot of shop talk and what's going on in other cities and you know it seems like a lot of them are are fighting the same battles we are so that's all I have okay David anything do we have a planning commission meeting in May if uh per our work session discussion about storm water the balls in the developers court so um if we get all the information we need we'll do whatever we can to proceed with a meeting next month but if they don't get this month this I'm sorry. Um, but if they don't, um, there would not be a reason to have a meeting. Well, we we will still technically have a short meeting because they opened the public hearing. Um, and so we can't we have to keep it open. Okay. And so they'll have to meet at least to do that. But, uh, if they do that, um, you know, obviously not a huge need to have a liaison there for short quick meeting. And I think Brian, you said you wanted to do it. Uh, let's see. I'm sorry, which date was that? That would be the 26th. Actually, it's the 27th Tuesday because uh the 26th is a holiday. So, it's it is different this month. Be the 27th. Yep. I'm good with that. Yep. So, keep in touch with Brian. Let him know. Good. Um so any um council um I went to Kevin Anderson's um short notice Henipin County meeting on Saturday morning. Um he gave a very high level overview of what the house and senate and governor want to cut from the health and human services budget. Um he was looking for a letter of support to send to our govern our legislators telling them not to do any cost cutting. I would not be in favor of sending this. I think after looking at the Henipin County budget, they can definitely cut some stuff and move money they need into the appropriate services. Um, that will be all I'm going to say. Okay. But you all got emails from him. So, yeah, I was not able to attend. Um, and it was kind of short notice and on a on a Saturday um at 9:00 am. Yeah, I know. I said, seriously. Um, anyhow, so we had the state of the city address. So, thank you for coming. I know you were busy. Um, and it was a night a beautiful day. I think we really had to do battle with the with the weather. So, um, nicely attended and, um, it was a funny I I always enjoy it. You know, you get to meet people and talk to people and and so on. And then also our next fire meeting isn't until after our next meeting. So we'll report progress on that in June and cross our fingers that there will be progress. Um we're still we we're still not sure where we're going to end up in terms of the formula. So that's one of the big big um discussions at the next meeting. Hopefully we can come to an agreement at our next meeting regarding the formula. So um yeah, Tristan. And then May 17th is Twista Day. So if you can attend, it's fun and you can wander around and say hello to people. I will not be there. I have a graduation to go to. Drop off of stuff. How did that go? Oh, recycling day. Clean up day. Clean up day. Yeah, I think it went very well. Um haven't heard of any bad reports yet. So it's kind of it was a nice day. Uh, thanks to all the staff that that come out there and do it. And no one bringing a year's worth of garbage. I don't know. Maybe. Yeah. Some some people uh, you know, kind of stockpile things for quite a while and then bring it in. But it's better than ending up in our ditches. Yeah. Absolutely. Really? That's a wonderful thing you do. Okay. Anything else? Um, I have St. Bonnie fire meeting on May 17th or 15th that I will be attending assuming that we still have it. I assume we will. Who knows if Eric is doing too much with the other stuff. Yeah. Right. But I will be there if we have. He's very busy. I know. All right. With that, um, we can then be adjourned. So, thank you, Miss Refkin. And all those in favor signify with I. I. All those opposed. Motion passes. for all. Thank you.