when I get that thing a little B longer work session and anticipated hence a few minutes late starting here but good evening everyone and welcome this is the Minista city council meeting for October 7th 2024 quick reminder if you have cell phones with you please put them on airplane mode so they don't disrupt the meeting and second I'd first like to ask you to join me in Pledge of Allegiance PL Al to the flag of the United States of America and to the rep for it stands nation under God indivisible with liy and justice for all so again welcome all of you this evening here as well as those in the future watching on YouTube um I'm Lisa whan I'm the mayor and to my left our council members Kathleen Leon an mcregor Peter vickory Claudia and Claudia Lacy and then on the end we have our city engineer with WSB Alison fski and then we also have our Public Works director Gary Peters and then um Ally pus who is our ad um director of administration you always catch me on that one and then uh to my right we have our city um administrator Jasper kral Brian Grim is our finance director David AEL is our community development director and then we have Sarah sinala is our City attorney with Kennedy and Graven and then we have our deputy chief formerly Lieutenant so I'm getting used to the new title Craig squ so with that um is there are there any changes or additions to the agenda if there are none all those is there a motion to approve the agenda thank you Miss Lacy is there a second second thank you Miss re any further questions hearing none all those in favor signify with i i all those motion passes first item on our agenda is a special presentation uh we have on here U Miss froling with the Lions Club but I don't believe she's here so we're going to move on to the Gillespie Center should she um appear um show up um before our um next business item then she will have an opportunity so first um Miss Nelson you are up with the glesby center update thank you for coming and welcome thank you so first thank you for having me I appreciate the time on your valuable agenda um I'm here today to give you a quick update on all the exciting things that have been happening um at the colesy center in the last nine months or so and then um I'm going to ask for financials just give you that heads up right now I um I'm a new director there I started at the end of January um since then um I came in originally as a um contractor um just to help them with a new strategy when I came in we were operating in the red and membership was down and and the building was kind of quiet so um they asked me to come in and help them with a new strategy so we worked with the board of directors and our employees and we came up with a new vision mission and values for the for the deleski S um our vision is um broad it is we envision a thriving community and by Community we really mean the entire West Tonka area um I actually just had question today is it okay if I come to your Center if I live in Long Lake and the answer is absolutely yes right we are um we are open to all um and then our new mission is that we're dedicated to providing a prosperous and supportive environment um culture and space to enrich the life of our community members of all ages and that's a distinction as well because prior to that um you know Mr gpie founded the center almost 25 years ago and we want to be true to his original Vision which was a senior center but what we're finding is that our demographics have changed and our lifestyles have changed so what was a senior 20 years ago is looks a lot different than today so 20 years ago for example I might be sitting every day having coffee in the gesp center right with all my comrades because I'm 56 so I'm technically a senior but 56 year olds today have different needs and Lifestyles so we want to be um an attractive destination for people of all ages and all diversity um I won't go through drain our values but you can see we we did work hard to come up with five core values the one I would call out I think they're all important um I'll call up two actually sustainability right become financially sound imprudent um and the other one is innovation and that really is learning from the past and taking the past but bringing it into the future again future looks very different um so if you yep there you go thank you um so from there we said okay how are we going to make this work how are we going to really live our vision and Mission so we came up with a core set of goals and we're measuring oursel on these goals and some of the goals are we've created yearly goals and then longer term fiveyear goals um we're measuring um two of the four of them quarterly and then the other two yearly because of the nature of the goal so of course yearly it's to increase profit right increasing our balance sheet and the other one is new to us too it's um NPS and that's net net promoter score which is the same thing as um customer satisfaction so when I started we did a survey of our members and asked them you know how likely would you be to recommend the GES Center to your friends and family we did okay but we can do a lot better so we have some pretty aggressive goals I think across the board um and we're measuring um and we're hoping to achieve these goals the other ones are me increasing our membership um which is somewhat meaningful um only because again our Center is to open to everyone not just members we we talked a lot about getting word of that rid of that word member um but there's a whole contingent that we like to become members of something um but we're trying to treat it like it's not a member of a country club right you don't get the exclusive rights to the center um it is open to and really what a member means is a support like you're donating funds to the sener and then the big one is really just use increasing our program usage increasing the number of people in lives that we can h all right so from there we wanted to align everything we do to those goals and ultimately to our mission mission and vision um so we started out aligning our programming our services I will not drain this slide at all but I will just call out that we are um looking at all these continually to make sure that they make sense and that they're um hitting our demographic that we want to hit and we're adding things where it makes sense um also from a financial perspective um being prud in around that for example they used to offer lunches every day well after Co it never really came back to the Full Throttle so we're now just focused on Wednesdays and I'm beefing up Wednesdays by adding um new programming um free seminars entertainment that kind of thing to drive people into the center because we want to make sure that we're not losing money on any of our services go to the next slide um we're also um creating new programming to drive um interest so partnered with a lot of different um local people in town to bring in good valuable not data that people would be interested in so for example rgy Medico they come in and they do a monthly seminar we ask for input from the people that attend what they'd like to hear next time so we take that input and they're really good and they can come up with pretty much any topic so we recently did a session on brain health um and we did one on diabetes um and there's more coming up um we also had a whole series on which was very popular um we've brought in the local Edward Jones um representative and he's done some free seminars on like M Market Outlook and annuities versus CDs um and of course estate planning uh Medicare we we're just in the middle of a three-part Medicare series um and then Community talks I would love to have Miss Wayland mayor Wayland come in U we just had um Jason H from Mound last week and then next week we have the mount fire chief um and then I'm hoping to get the Orno police chief as well or somebody from that department um we're also bringing a special interest again to get um more people in so we had a one on jewelry which brought in a lot of people at different ages um we're what we see too is that the members let's say they're in their 70s bring in their daughter or and or their granddaughter and we've seen that across the board in even um exercise classes so that's been fun um other new things we've done is we've expanded our fitness and he Health um we're working with um Meals on Wheels um and then we've recently brought in somebody to do free Eye Care adjustments um ey glass adjustments and then we're um expanding our social social is so important um so I guess in the past they used to have a van we don't have one anymore I don't not sure what happened to it but I'm Contracting with the local busing company to offer excursions and they've all been very popular and have sold out um so we are actually going to a new theater in Bloomington um next week called the sidekick theater we have a couple gu three gates coming up and U I think we might do a Holiday Lights tour as well um we just recently started up a walking Club too so that's exciting actually start kicks off this week um to encourage um Health and Social if you want to clip to the next one trying to be conscious of time here um fundraising fundraising obious VI ly as a nonprofit as key for us so we've trying to um expand that as well and again hit the multigenerational families um some cool ones coming up that we have is um the turkey bingo so Bingo everybody loves Bingo and being a turkey Bingo it's open to all ages and then we have a breakfast with Santa coming up and I'm partnering with the um M American Legion to do a Veterans Day celebration um to honor our veterans um one of the things that was um first this year is we tried to do a event in conjunction with the spirit of the Lakes because that parade goes right in front of our Center um and it was successful in many ways but we have a lot of learnings and we're hoping to make it more successful next year um but I think that can be a really big asset to community um and then one of our most profitable I should call this out most profitable um fundraisers is uh working with a company I'm sure guessing they minute well it's um alen Elma I'm not sure if they're Mount are they on the island okay um but alen Elma is great they've been working with us for years so this is not new um they offer six cruises for our groups and I actually Market it out to all of the um Community senior centers around the area and what is new this year is that we hit record highs so we made record profits and had record sales um so it was really fun next year I mentioned that we're almost 25 years old I believe um next year we will 25 and we're hoping to plan a big Gala um so you're all invited you heard it here first um we're excited about that um it'll probably be about this time of year next year maybe early November um so planning is underway already for that um and then um marketing so really trying to align our marketing um to our new strategy so we have a new logo as you can see here we did a building refresh so we painted it uplifted it um we actually got lucky too we um we do rent the building and we had a rental where a woman came in and did a furniture sale she does like interior like she popup sales popup sales yeah like she does model homes and stuff and so she had a sale in our large room and at the end of the sale she donated a whole Furniture like a living room set to us so now the big inside looks refreshed as well so it's kind of exciting um we've updated our website and really trying to really focus on social media to get awareness within the community so focusing on Facebook a next door first and then we'll expand out um also working with other businesses to try to sell ad space in our in our gizette another way to get income and provide awareness and Partnerships um yeah so lot's going on in the marketing Arena hopefully you've all been by and saw the new building yes you're welcome to come in anytime um okay so operationally um um we don't want to leave this out um one of the big changes obviously was switching over from Senior Community Services which is a focused on seniors obviously which was a the service that they used and that's who they hired their director through um to go towards me so I'm a new director um we also added youth directors on to the board of directors so we started with one he's now a senior at M TKA high school and we're hoping to add a second um and then I really want to partner with the high school to um again Infuse that young blood so like for example the robotics team what a better a group of people to come in and do tech support for our members right they're they they know it the best um so lots of ideas on how to cross pollinate with high school in the younger generation um okay so next okay so our ask is while we are making every effort to Rebrand and um enhance and Propel us into the future we can't do it alone we are like I said we've approved a negative budget this year it'll take us a while to kind of back on our feet um we are doing everything we can on that front but we would love your support so I'm here for an Ask um I know you've supported us in the past um you're actually my last stop I sa the best for last because I'm I'm a maned resident so kind of excited um we started with Mound which makes sense since they are that's where we are located um and then I've had the other um cities as well so since I started with mountain I went with a big ask I asked for what they were giving us plus um like an increase for cost of living adjustment and they said wow you know did you know that we have a water problem and so they have they're having some budget issues I'm sure you're aware um so they did end up giving us something um but not as much as we asked were so I'm coming here today to ask you for $122,000 a year which is $1,000 a month um um is for five years or as long as we know renew it and I think I would um structure the agreement the same as we had before if that works for you guys um where we're held accountable to provide you guys updates and you know you can see the health of what how your money has been used um and any questions I don't think we have any questions so we're not going to make a decision tonight um we generally don't do that under special present ations are first ones to be heard and um as you know um maybe you don't know but we've already um passed our preliminary um Levy for 2025 and we keep it pretty tight um so I'm not I think um probably it's not going to happen in 2025 um I don't think we have an extra 12,000 so at some time in 2025 we can have this on a work session to discuss it amongst the council uh we have a new council member coming on board as well so um I think that would be a good time to do to discuss this so um but great uh great job I'm glad you're in BO you're doing a great job and I love the look of the kesy center it's um updated like you said it's um really a nice um amenity for a lot of people inolved in surrounding areas so with that do you have any questions of us any other questions well um so thank you again for your time I appreciate that um just let me know then how if you need anything for me or when I should move back with you great and the other thing I could ask too is um if um if there's any opportunities outside of the financial request to partner so for example if you um could put any kind of event our fundraising events maybe in your newsletter or on your website you know those kind of things yeah okay and um Ali paulus would be the um lady that you should talk to because she is our Communications expert so yeah um get take her card I think it's out there on in the lobby there and then yeah EXC great yep all right thank you thank you so much you so now we're going to move on to our next special presentation and that's our third quarter Financial update Mr Grim yes thank you mad and it's not Grim right no the financial update g r i um so no as you can see in the uh packets on pages three through 14 um everything's pretty much tracking um as it should be in this time year for third quarter got listed there we're about at 59% and obviously we we have our second half taxes coming in in early December so that'll push us um close to our um budgeted revenues they um you know building permits you probably saw in the report we're we're doing pretty well there it' be interesting to see how October November you know finishes up and even into December um you know we'll probably come close cl to our budget number there but you know whether we quite get there or not to be determined so um as far as and then I did reference them obviously last year we we had um you know really high you know commercial permits for the you know Mock and Tunes in the apartment building so um we're more in line with where we were in 2022 at this time than than 23 but that obviously makes sense because some of those onetime items expenditures were basically almost where we were at last year at this time about you know 78% which makes sense because some things we've paid through the whole year already um even our fire dep Department our fire quarterly payments we've paid even now through for the full year so um yeah everything seems to be doing pretty well I guess um I'll maybe stand for any questions for either the revenue expenditure cash Investments report and uh go from there so um yeah I think my my biggest concern was building permit Revenue because we're still like 200 as of this date um end of SE is that go through end of September this was through September we still 227,000 or nearly 228,000 under yeah um so Mr Able any do we generally get a lot of permits in October November time frame yeah generally trying to get ahead of the weather okay um we we have had a few coming coming in the door here recently are you seeing that we're going to hit our our projections did they we'll get close I would say yeah I don't know close me close close okay I won't hold you to it no and hopefully like there's some items where like our in investment in market value or interest is sort of tracking but you know had we've been budgeting that conservatively because the market was pretty tough for quite a while or right Todd can attest to that right so but uh yeah all right any other questions all right looks good thank you very much so that concludes our special presentation so now we're going to move on to our consent agenda items and they are are there any you wish to remove here none then there's kind of a lengthy list here so bear with me but um a approve a city council minutes from September 4th 2024 the is approved by resolution number 76-4 authorization of ordinance number 491 by title and summary C is a resolution to approve our claims D is a resolution to adopt certification for unpaid utility fees for 2025 taxes e is approve our license agreement from Material storage site EXL energy f is approve our temporary liquor license for the Lion's holiday Tree Lighting Event which is going to be on December 5th please join us and G is approv a temporary L license for the tank Brew Fest which is November 2nd and then H is approv agreement for the legal legal services with Campbell Canon for prosecuting attorney fees or Services um I is approved the Lakes Shore setback variance at 3360 Hard Scrabble Road North J is approve of Lakeshore and sidey setback variance at 35110 Kings Point Road K is a resolution appr of authorizing filing of application for henan County Youth activities Grant and I is award a contract for Summit infrastructure LLC for the installation of okay obic lining and man holes really important stuff no it is but m is accept improvements and authorized final payment for will number six n is accept improvements and authorize final payment for the Gan lanir Park and O is the same bonifacious fire department pension increase request is there a motion to approve consent agenda items eight yeah thank you um is there a second thank you Miss McGregor and Miss rein made that motion all those in favor signify with i i i all those opposed motion passes so if you are here for any of the consent agenda items you are approved so next we move on to um our business items we don't have any public hearings um first business item is awarding the sale of General obligation bonds series 2024 in the original aggregate amount of 4, 330,000 fixing their form specifications directing their execution and delivery and providing for their teaming Mr T you are here this evening once again welcome back thank you madam mayor and council members P from ERS Senor senior citizen facility looking forward to it um and so um great day to sell bonds let's just say um you were uh the only ones um sell competitively this morning so I just want to say that before we get into the S Day Report um we did have three um bids kind of set up and we we got two more so yay we got we got five five BS um before I go through the S Day Report I want to talk about the rating report just a little bit it's also attached to the to the S Day Report um so we uh couple weeks ago J Brian and I uh we walked through with the um analyst from staring fors um uh they they asked us questions and and anything that they could really see just from all the data that we gave them they they asked they asked questions and um and so the last time you were raed was in 2023 um so we did Focus uh on the 2022 audit which we didn't have then and the 23 audit and then the budget for 2024 so there was some you know updates and uh to get them current that we had to talk to them about um so you did maintain your your doua plus stable Bond rating part of that um if you look at the credit rating um the it's pretty good read it's it's light reading it doesn't take much to to go through that it's it's it's kind of nice little discussion of of Menat Trista but the cut to the chase they they do say at the beginning that uh in their view man atrist is above average economic indicators sound management management practices and healthy Reserve support the rating so so all good there um we have a pretty big project coming out right so um we did talk about that some um the that's going to be uh supported by water revenues right so so that's something they need to see some historical data on um you know we always shoot for an upgrade but um there's always something to do in theist right so so we don't want to set ourselves up for fall either we want a stable rating so um we're we're working on it as best we as best we can um probably the only thing well the only things that are in our control right are um our financial performance how we perform throughout the year um reserves and liquidity uh which is I think as good as you can get right now and you're scoring the top on that we can't do much with the debt and liabilities we still have to keep moving on on stuff we wish we could pay cash for everything but but we can't uh we do want to issue debt for those that are benefiting for from the project now actually paying for the project that's sort of the other concept of of issuing bonds um so management like long-term financial planning um that could help a little bit too looking a little further into the future uh would be in our control again things you can't control you're you're you're at the top of the economy with the top of the reserves and liquidity um it's just those other those other three uh that we could um could improve upon if if if you so choose so what would be the next step up is a A+ stable what would be the next one Triple A okay I didn't know there was AA plus stable Plus or something I I didn't know yeah no you're right you're right so you're at the cut um and then the more um of course history we have on sewer revenues and water revenues for those bonds like part of this bond issue tonight um history on that helps otherwise projections are good but you know it's going to take two years three years of good history and that's going to help I think in the future on the on the debt side then they sort of take that off will they have to do a reating for our fonds that we might next year yeah they rate yeah they rate if you do a direct placement with like um the state or something like that then we wouldn't get a rating on that that's called private placement it's almost like a bank placement it would not require a rating so if we sell one off to the market like we did tonight then we'll get another R yeah is that good or bad that's fine okay that's that's that's good do you anticipate we'd still maintain the AA plus I I would I would think so they also just want to know about it too we already told them about that that's okay and so that's that's good and then they do do surveillance every couple years in case you're really really quiet they don't know what you're doing so kind we did talk about raising our water rates did you and that's that's good right that's great yep so that's that's the rating and and that's that's wonderful so the sale day what I was here you know last month and we uh we set this all up uh we set this out for 4 330 um for you know the equipment we're financing and some you know the improvements to the mpal water system and um and we did get the you know the low bid came from TD Securities out of New York I think they bought your last Bond uh too so they must like you because if you look at the bid tabulation in here they're at a 3.5 I think we projected 3.9 something so we're 43 basis points or so low projection and and then the ones from like Piper and be they're local pretty much they're at 3.57 is and then the other two are kind of close so they kind of going kind of chunks like that so Bo Financial out of milwauke and M Securities out of Minneapolis were 3.59 3.6 or whatever so so TD Securities likes it because you know that's that they're sort of on their own there up up up on their own there which is which is good um so what they did and what you've experienced in the past and what other municipalities C when they issue bonds I think in the last seems like eight years now six to eight years um they purchase these with they give you a premium bid and uh Mar and I talked to that a little bit so they're giving us more money than we need um for the bond issue um if you look um at the good T relation you'll see that coupon rate is like at 4% and that's what's that's what you're actually paying that's we St on the we offering is what their customers are going to get which is more of a reflection of where the market is it's the 2.7 to 3 S let's just say so the difference between those two interest rates is about $230,000 and so staff and I decided to lower your bond we don't need the extra money we still are ful funded if we take their cash their premium cash and lower the bond issu so your debt service is much much lower than our pre-sale reports um so we're paying on less bonds a higher interest rate on less bonds which is really but that yield ends up ends up being yep yep so if you were if you bought these bonds you have 4% stamped on it but you would probably get 2.54% in reality because you gave TD security some cash for ability to hold that higher interest rate on because I think they think their rates are going to go up still that's what that's what I'm thinking they're think and that's been that's been the case for many years already so um so that difference between the the low bid and the highest bid is about $60,000 so that's why we don't choose somebody just to negotiate with we send this out and have them bid because you never know which one who had the appetite right for this bond issue today so um it's an easily understood Bond doublea plus stable credit rating is a is great is a great credit you know they're going to get paid right they know they're going to get paid you're not going anywhere right um so that's that's that's great um so I wanted to explain that premium a little bit so uh reduction uh also in the cost of issurance and the underwaters discount which is the fee that TV Securities gets so a decrease in cost cost decrease uh in in the fee for the under to re offer these bonds to the public and you got this premium bid so so we're all good it was a great credit rate so um so we're in good we're in good shape uh the closing date is October 28th you get all the money on that day B councel from Kennedy Graven has a resolution for you to consider then that would award the sale to two TV Securities um and for this price and then that's what I be looking for Council consideration I think I covered I think I covered everything I just want to make sure I give you the whole the whole thing here and then you folks can ask questions if we have probably answer hopefully just one question so in our resolution it says original aggregate amount of 4,330 but we're only doing for one right yeah okay so is is the resolution correct then I think we got a corrected one or updated one from Kenedy Graven if not my presentation gets this all sort of corrected okay so when we make the motion it's 4.1 correct Y correct okay thank you any other questions so good good news I guess um if there's no other question is there then a motion awarding the sale of General obligation bonds series 2024 in the original an amount of 4.1 million fixing their forance specifications directing their execution and delivery and providing for their payment so moved thank you Miss rein is there a second second Miss McGregor made that second you to it m all those in favor signify I all those opposed motion passes thank you very much thanks again for the business app work all right next up we have a water m placement cost share agreement and I believe that's it is it is uh myself and likely Gary will will chime in so um give me a second I will pull up a couple different figures here um 223 thank you all right so what we have before you um kind of go into detail about the kind of history that we've um had with the school and the water means that have been going across the school since the 1970s um it's an unconventional relationship I would say generally I think everybody's accustomed to we have water lines in the RightWay or we have a uh uh utility and easement or utility um and drainage and utility easement over these things the School site is unique in the sense that we have water M that goes across there some of it's kind of used by the school it's it is necessary and Gary can attest to that the the line that goes across that connects Sunny field and um Game Farm Road that's something that's essential for our our water system that we need now how we want to approach this and and continue the relationship we can we can have a conversation about that but I wanted to give a little bit of history about why it's there um and and why we're here today to talk about it so obviously I think everybody knows that the there was a referend that was proposed by the school district which was passed last year um and the school is doing a series of of improvements to the campus and with that um you know as we started seeing those plans at a staff level one of the questions that came up well maybe we should look at this water Bain that has had series of breaks over the last 10 years um that that right now just so everybody's aware the current relationship we have with the school is that Gary's crew the Public Works crew goes in if there's a water main break they repair it if they can and then what we do is we Bill back the school district 50% of that cost so that's on every single water line that isn't a service line on that campus so that's the way we've operated for years um and that's how this proposal initially is is is proposing to continue to operate um to work in collaboration with the school district because it is unconven but we both need those water lines that go across the school so that's a little bit of History here um what is being proposed is the areas on the map which I'll show in a little bit are ductal iron you maybe remember ductal iron being a conversation about the Morning View neighborhood same stuff kind of same vintage year almost in the 1970s so um Gary I think there's been at least SE seven water main breaks in the last 10ish years um I can imagine there's been more uh in the past two that just aren't documented that's just kind of it's basically um before Gary and then after Gary we have a lot more documentation it seems like on these things so um what this would do is upgrade that pipe to c900 which is our standard spec um what we've done and this is kind of a unique collaboration too is you know we have our city spec for our water main the school has their Engineers that work on the project and Supply them with with water what we've had to do is kind of use our Engineering Group to kind of get these numbers and look at this site and then they had to work in collaboration with Larson Engineers who are with the school to make sure that that meets their needs so there's a lot of like coordinating going on and that's the majority of kind of the challenges with working on this site is that you know the school is doing a project and the reason it's happening is because the um in the sequence that it is is you know there's going to be land that's tore up at the school and this is a good opportunity to replace some of this aging and and kind of dilapitated um water water M um as part of the the conversation that we've had with the school we've identified areas that would be 50/50 split between the school and the city areas that would be um 100% the school and areas that uh Veil or ice arena would be 100% um on the hook for so there's kind of three parties that are involved here with this cost share agreement and um all the parties right now are on board with the with the plan that is being proposed um the plan and I'll say option one as a spoiler to we did look at a couple different options as well to see once if there's any appetite for city council to maybe look at that relationship and then and then change it potentially and maybe solidify what what we have going on on the site as opposed to you know continuing something that's been going on for 50 plus years so the the estimated cost that you'll see in your packet um for minat Trista to do this is just over 300 9,000 the school district would be 351 theor would be just over 79,000 so that's kind of the breakdown for what you see in your packet um the financing mechanism for this so I guess let's start with a bidding so the the the school district will kind of facilitate the bidding of this and incorporate it into if if approved um incorporate it into their plans that they bid out and they'd have a contractor that bid it bids it in 2025 when we sell our bond for the water treatment plant we would attach this amount whatever the B bid comes back to to our um bond that we sell we would then enter into an agreement with the school district to reimburse us for the amount however it shakes out that they owe us for the Project based on this option one so we would be the financy or we would be the financer of the of the project the school would then you know pay us slightly before we would have to make our bond payment so it would be no cost to us they would have issuance costs all that stuff built in um to the financing piece of it um so that's kind of the option one option two uh which which Gary and myself and and Dan looked into after some conversations with Council or council members is well what if we could you know solidify the the uh relationship with the school and say this is just our main school you're not part of it you're going to you know take water off of it have service lines essentially but that north south sou line and maybe the the one on Sunny field is all 100% the city what is that going to cost um and then Gary got to thinking well if we're going to do that maybe we should upgrade the size of the pipe that goes north and south to a 12 inch as opposed to an eight um because we're gon for future so if we're going to go in there we're going to do this work you know maybe now is the time to do the upgrade from the 8 inch to the 12 in so we looked at some numbers for that um I don't have a figure yet but so the option one remember our contribution our our part of the project is 39,000 for option two which is an 8 inch line the only thing that changes is the 8 inch line that goes north and south across the property from sunnyfield to Game Farm um we would be at 404,000 so roughly about another 95,000 U more and then if we would want to upgrade that to um 12 in it would be 581,000 so you know whatever that is 20 72,000 more so there's a bunch of different options here I guess I want the one thing I want to just really drive home is that we need we need that connection from sunnyfield to Game Farm Road um the way it's set up right now A little unorthodox with the school admittedly um you Gary and I when I first started we had this conversation like why are we doing this well this is the way we've done it if that's something that we want to change as a city council we can kind of set that table to to start that conversation with the school district now um you know this would be new to that that group too if we start talking about this so um changing what we have proposed here so with this you'll also see the item after this one that that U Mr Peters wrote um is the task order for a2s to do the engineering I think that's for just over $31,000 um for this project so and that would be split with the school district as well um whatever the proportion is for each group and failor so um what I'm looking for is do we want to do this project um if the answer is yes you know what option is it that we want to pursue um I will note that options two or three what that would do is we would we would basically tell the school district hey this is 100% us the areas and I'll pull up a map here shortly and then you know everything else is 100% the school and we'd have a real clear partition about who's maintaining what um moving forward into the future and the cost share agreement would reflect that um but it would cost a a little bit more than what I think we're proposing so that's kind of what we need city council Direction on if we want to pursue I don't know if I missed anything Gary if you want to you want to chime in um I probably did no that covers everything thank you okay right and the maap thank you I have to get into my email real quick so I don't know if you guys can so I I brought this up and then and I met Jasper my biggest issue is we need to change why we're paying 50% of water M Gres on school property that aren't directly our water M the north south one from sunnyfield game par totally agree as ours we need that but the one that dead ends in the tennis courts that's not benefiting our residents the one that dead ends bus garage that's not benefiting our residents we don't pay for watermain breakes on my property we're cut off this we wouldn't pay for it if me and blue on in their parking lot and if we're going to fix it we need to set what part of this we're responsible for and what part of it the school is now responsible for the idea on the map that Jasper's coming up with an and I basically talked through today to get numbers and figure out what it would cost us to basically change the scope and go okay well we'll replace the main line from sunnyfield the gain Farm where it needs to be the school would be 100% responsible for the new line running across the parking lot the school responsible for the basically from Sunny field to the bus depot line that would be their portion we would cover the part on Sunny field because at some point people on Sunny field might want water going Quest um that was my and an's thought on this and hopefully color coordinated nicely for us my thought is yes it will cost more but then will be clearly stated who is responsible if this breaks and the only part we future be paying for would be what benefits our resident not just the school that's my abbreviated version of numerous conversations so just a little history of why this occurred too is when the T was the sunnyfield t 2000 they needed a looping connection is what I am imagining why they add it where it comes down from the driveway right through that area was an added at that time to carry the looping around um so that's the reason that's there I mean otherwise the primary purpose of the entire line on there was just to serve the school area itself so once they put that in there then the main line you know was pretty much all responsibility the one main the two the only break that we've had we had well two of them we had one on a hydrant lead that's in the courtyard and then one that was on the lead going north sou otherwise the other five that we've had all been in lines that are right now servicing you know not only the school but we use as our transmission LS so two of the seven are technically theirs but the five of them have been on lines that we um that we are personally using and the the spot connecting Sunny field to the green and blue that line north south there that isn't being change no the The Gray Zone that's not colored at all this one down this one yeah that that's there that doesn't need to be replaced so like that's still 8 currently and like I say I did talk to J puffy who did the water modeling he is an agreement that if we are going to do something we might want to consider bumping that up if you're going to pull that much a little bit extra is not going make that much of a deal um to bring that up to 12 in so you'll be connecting 12 in to 12 in there yeah um it's currently six we're upgrad it to eight if we you know just do that little section but uh extend it through um the only other option we have is to um not do that line and go all the way out to from on sunnyfield all the way out to County Road um you know 1,800 ft I believe it is 12 in that way but now you run into permitting with the county tear the county road you get hook up so this is conly the best plan at this point so and a 12 in at this point if you're going to do it for future use who knows when it will be expanded you know if you know anything know that way um now be the to consider it to upgrade it to upgrade a 12 in from eight eight will serve fine but a 12 would definitely be a lot more beneficial as looping of everything so Gary is there a 12 in from the tower down to the treatment plan it is 12 in right now all the way down game farm so game farm from the treatment PL wellhouse all the way down through up to 110 okay that's all 12 in everything from the tower coming down to Sunny field was 12 why they Chang it right there to 8 in brought 8 in yet I don't know it would nice 12 over I'm guessing but cost I'm assuming so so you're saying from Game Farm all the way down to Sunny field changing all of that to 12 in that would be my recommendation I mean that's you know your guys's call on that for the pricing I me for the for the for the money that's there right now Now's the Time to do it right yeah so I think what I'm looking for there's a couple different things there's a lot of moving targets here um do we want to continue the relationship that we've had with the school and kind of had this hey if it's a water main on the school property we're going to split it 5050 um I haven't proposed this to the school um but I can only imagine I Gary and I think that they'll like it because their cost is going to go down ours is going to go up but then what we would do is in this area that you see the dark blue we would then get a drainage in I mean that one's already in the right way but going across this whole property we get a drainage and utility easement it would be our 100% cost to maintain into the future we would tell the school district everything else other than everything else that is on the site other than what is ours is now the schools to maintain and um I wanted to just make sure it's clear we we would help them out in the sense that if they have a waterm break we would likely continue that and we would Bill them back you know and that's anywhere from 2500 to $10,000 a pop a time so we would still continue that if unless it's otherwise directed not to um but that that's kind of where we're at so I'm kind of looking for direction do you want to you want to change the relationship and go with this model that we have here I'd have to we have to talk to the school district about it um and if that's the case um are you still okay with us helping them out on the on the site if they I just have one more question so is there a water line on the north side of Sunny field from yeah from there over no we're putting that the blue we would be putting in this one we'd be putting in yeah we would be adding that not on our map here y this is what's currently there go down this is where it would be going in and it's this one right there so presently the line the green line that's going north or east west there Jas you show it from the line towards the existing practice field there there's another line that goes through the tennis cors there going north that connects that lead that's the service lead to this to the bus garage so what's eliminating is all that piping through there added that 12 in for a future extension then they would stop off to the bus Gage from there okay and I will note one more thing this is in this wasn't in our CIP in 2024 for 25 but it is it has been included in our CP for 25 that was just included in the packet we only had 300,000 associated with it if we would go with a different option like the 12 inch upgrade option we'd have to add that in I don't know how much of an impact that'll have over time because we bond for it you know our B not much not much so you know we're talking maybe maybe $280,000 over 20 years so it's it's not much so I don't think it'll affect the rates that much or I don't think we'd have to adjust rates if we went with option three with the 12 inch upgrade I like idea of separating the school from the city good longterm solution 100% and then and then also with this then we would get the easement agreements so that we're we're clear on that I think after talking about drainage and utilities we want I think we want a real clear um easement agreement um and then and then what else and then also upgrading at this time yeah I mean we have the 12 we're just put so if we're going to do it let's put it in and not rip it up in five years to do the smart move and prepare for a few I say you know right now probably won't be used for quite a few years once it expands it's there yeah I don't think there's anything going on in that area no not really how long does does the new pipe how long will that last c900 at least 100 years way more you can make promise which will be good to have all this recorded then of who's responsible for which part years well so there's a couple if I may there's a couple steps I obviously have to talk to the school district about this and I think that they they'll be okay with it it's a little bit of a change but um as long as we're not changing too much up with the project kind of coordination and schedule um they'll continue to have this as be part of their project and then we'll Finance it next year this is a 25 and 26 project so depending on what area of the site they have tore up at you know in 25 versus 26 this will be a multi-year project so okay um I'm trying to think if there's anything else we should get clarified Gary right now but I'll I'll have to I mean if it's okay with the school I'm okay to proceed I'm I'm getting from the group okay um with a 12 in you need motion you want to yes so this cost share agreement I'd like a motion um to approve that and I can modify with those kind of terms as um as we've we said we're gonna have to modify it actually kind of a lot so maybe we'll have to bring it back yeah we'll have to bring yeah there's a lot of Maintenance and stuff in there and that's fine and then um we'll we'll have it reflect what was discussed here and then will you also bring back the task order then just to make sure that that's going to align with this change it will we know it will so I think you guys are okay to to if you feel comfortable uh proceeding with the task order but I will bring back the cost share agreement with some modifications um the tasp kind of must there getting ready to this all so we should get that in place we get our all the nuts in a roll here to okay up for quoting when they for when school their all right okay okay so um you're going to bring back the watermain replacement cost share agreement and then now we're going to move on to the a CK order for a2s for the waterm improvements at the West dka High School campus but um it will reflect this plan it'll it'll more or less reflect this plan with a 12 in correct yeah and and adding the other one so so the task order should cover that still the 31,000 R yeah okay yeah engine stays the same and and just so you know once this moves forward we'll work with Kennedy and Graven to develop a um repayment agreement too so that's another agreement that's coming as well in the in the future once it gets bid out and we know you know final numbers pretty close okay all right so is there a motion then to approve cast order um 13 with the hos for the water improvements as we have discussed some motion thank you is there a second second thank you Miss McGregor cath made that made a motion and M McGregor second that any other questions comments hearing none all those in favor signify with i i i all those opposed motion passes by vote so that concludes our business items so we can move on to our administrative items staff reports yes if if I may um I'll give this to to Ally um we need to well I can I guess I can take it I say well we we have to Canvas our our election results so we're looking for a date to a special meeting to do that I think we're looking at is it the 8th 9th y so the eth is the earliest we can do November 8th the 11th is Veterans Day so we're looking at the 8th the 15th but not the 11th we can do any time a day should just take five minutes we just need we just need three people as well we have 8 okay or what yeah so we do November 8th it's a Friday so proba but how about the 12s just one more it would be at um like 9:30 the 12 do okay so at 9:30 yeah November 12th 9:30 a 9:4 sure we could just do 10 well 9:45 sit around okay 9:45 9:45 it's supposed to end at 9: we're GNA be in Mound so I I'm assuming even if it's yeah 930 9:30 9:30 and we're going to have to leave the meeting promtly at Chef yeah there you go so we're doing 9:30 9:30 okay okay I'll send meeting reest okay meeting request and then posting that of course yeah all right thank you all right um the only other thing I'll I'll add is we're in the middle of holiday tree lighting planning so I think that's all coming along you you see there's a little activity over there that's there's g s that is going to be a concrete slab with a Pergola on it for Santa to sit in and people can go visit Santa there um and then there's some grading going on and then there's also some um hiding of electrical wires I'm not looking at Gary over there um doing that over there so it's going to be a lot cleaner we kind of know I think there's over I don't know Ali knows like there's like 1100 people that have are interested in the event already so um we'll see it was great last year and it's going to be even greater because because um we are going to also have fireworks and um at the end and also I just want to make a note that um Lifetime Fitness is uh contributing one I think our biggest contributor so I think so so um um thank you to Mr AR for that so um and then I think we also have some other um contributors as well so I think we we have like $1,000 in commitments for donations commitments not not not in not in hand yet but commitments which is which is very good yeah yeah so because of the number of people we've uh reached out to W to see if we could have people park there and then um get a shuttle back and forth Just because there's there's a lot of it's not optimal for parking here uh at night especially so we're looking at that reserve for counil right if sure it's h first come first serve but there will be there will be two buses um going back and forth for the duration oh they donated one nice yes okay we should advertise that because I know last time I a lot of people didn't even know know about is there going to be better place to like put them or you can see them better next to the wine tent it was in the back of the back of the CSO truck yeah yeah yeah everything will get a little bit better so you're going to have two shuttles so that they can yeah like 10 minut interal okay all right yeah yeah have pits out oh yeah more fire pits will be out um Mac and tunes will be selling I think like hot dog and BRS and some other stuff um they won't have the Mac Shack if you're familiar with that but they will have you know because they put it away already um but they will have similar stuff to that and some treats and stuff that they'll be selling inside the tent um next to the West TKA liance so it'll be good and we'll see how that goes um I don't think we're going to do s'more we're not doing s'mores this year that was if you want to bring your own s'mores Supply you can um but we burn it was it was a lot of work and it I don't know if we got the bang for the buck on it it was kind of expensive but if people want to bring some more stuff they can I suppose I don't know um so thees are warmth yeah yeah so we'll see um but yeah things are moving forward on that so we're getting pretty close and you'll see some activity all right awesome thank you any other staing parts I I do need a leaz on we're um attempting to have a Parks meeting tomorrow night so hopefully we don't know if we have a quorum yet though so if we don't have a quorum it'll be next month so I do need to volunteer for that no I can't be there tomorrow night so if you have the meeting you sure you'll just have to tell us what happens fine and then we are going to have a Planning Commission meeting on the 28th so also looking for ways on to that do I might be able to do that okay sounds good thank you thank you all right anything else otherwise we'll move on to um uh Council reports um any Council reports well on the Pioneers here at Creek Watershed two things they are going to start on fixing the Kingswood Bean start to wash excuse me into tamai property so that should be starting up quite shortly so that's great you should get it done before the snow and then they county has raised um their fees to water district so we'll probably see some increase in our cost next year but I think you know it's not going to be a huge amount and they provide the technical service yes they do they do a lot of the day-to-day work for the ownership we we should suggest that they do it like the assessor's office why not free right now no just a suggestion it might not okay all right thank any other reports otherwise um just uh thank you Mr gger for that letter to the Met Council um hopefully yours and mine will actually get read um and then um one of my suggestions I don't know if if this is possible POS but I'd like to monitor to see when they're going to be discussing this and then if I I would like to if I'm available I'd like to go to that meeting uh sometimes you know you can send emails you can send letters but um if you show up in person and kind of voice and express your concerns sometimes that has a a bigger impact so if you could let us know when they're going to be discussing it and if it's going to be a public meeting a public hearing if we will have an opportunity to speak I think it would be great if the council as many people from the council and staff could go yeah I will I'll keep an eye on it I'll look for it one thing to keep an eye out for as Council I know and if I see something that you know might rise the level of hey we we should maybe write a letter about it but they're releasing all of their policies to um include in the imagined 2050 plan so that's what this was the housing policy that they that were doing a public comment on but there's a whole I don't even know know a whole bunch of different policies that'll that'll basically fill in the blanks for the 2050 plan um one of them is water I think we need to keep tabs on their water policy because I kind just kind of feel like they're trying to kind of overreach again in certain areas just just you know keep an eye on okay yeah so I'll keep an eye on that and if there's like a call to action I'll I'll reach out to the group but I did tell them that they wanted to take on our water infrastructure they're more than welcome to about1 million they to they did they declined so just I wonder why any thank you thank you um and then the other thing um I'll be attending the Northwest league on Wednesday it's uh it's actually a Minnesota um mayor's association meeting as well it's kind of a combined thing and we'll be touring the uh Transportation um facilities out there in Medina before our uh dinner and meeting and then um tomorrow afternoon tomorrow afternoon right not tomorrow morning yeah these 7: a.m. meetings I we're not liking but I like them you go to the next one um so there a 3:30 meeting um the three of us will be there um it'll be in St Bonnie it's the fire partnership meeting we'll see how that goes and we'll let you know all right and that's all I can think of for now so with that to a thank you is there a is there a second second thank you m McGregor all those in favor signify with i i all those opposed motion passes by thank you great job staff thank you very much and good job Council