Rogers City Council — Transcript
Wednesday, July 29, 2026
Open Forum Public Concerns
Drainage and Utility Easement Vacations and Establishment (Asgard Development)
Drainage and Utility Easement Vacations and Establishment (Building Expansion)
City Hall and Police Department Civic Campus Bid Package and Financing
Park Maintenance Medium Equipment Operator Position
Votes (4)
Vacate Certain Drainage and Utility Easements and Establish New Drainage and Utility Easements (Asgard Development)
Moved by Unknown Council Member [0h8m56s] · Seconded by Unknown Council Member [0h8m58s]
The staff presented on the necessity of vacating old easements and establishing new ones due to changes in the Asgard development plan, specifically the addition of a turn lane from County Road 144 and a subsequent modification to the stormwater pipe alignment. The changes affect the boundary between Phase 2 (mixed-use building) and Phase 3 (future commercial) sites.
Vacate Certain Drainage and Utility Easements and Establish New Drainage and Utility Easements (Building Expansion)
Moved by Unknown Council Member [0h10m59s] · Seconded by Unknown Council Member [0h11m2s]
Staff described a similar request to vacate and establish new easements for an existing building undergoing an expansion. The expansion leads to increased impervious surface and updated stormwater requirements, necessitating adjustments to the existing storm water area and the vacation of a previous easement.
City Hall and Police Department Civic Campus Bid Package and Guaranteed Maximum Price (GMP)
Dissent: Unknown Council Member [0h28m31s] for the motion to accept bids; Unknown Council Member [0h28m56s] for the motion to approve GMP Amendment #2.
Moved by Unknown Council Member [0h28m22s] · Seconded by Unknown Council Member [0h28m27s]
Doran presented a detailed overview of the Civic Campus project, focusing on bid package two, the guaranteed maximum price, and associated cost increases. The total estimated project cost rose to $45.3 million, $2.3 million over the April estimate. Factors included four withdrawn low bids, various allowances for items like acoustic ceiling tiles, elevator modifications, HVAC controls, soil remediation, technology upgrades (an increase of $480,000), private utility relocations, and increased fees. Representatives from Terra Construction clarified the process for handling withdrawn bids under a Construction Manager at Risk (CMAR) contract and addressed a public comment regarding specified materials.
Park Maintenance 2 Medium Equipment Operator Position
Moved by Unknown Council Member [0h30m59s] · Seconded by Unknown Council Member [0h31m2s]
Doran requested approval to accelerate the hiring of a Park Maintenance 2 Medium Equipment Operator from 2027 to mid-year 2026. This was driven by a strong candidate, Eric Kolas, who was the second-best applicant in a recent hiring process. The financial impact was deemed negligible due to salary savings from a previous retirement and the mid-year timing of the hire.
Notable Quotes (7)
So with the slight changes with the turn lane being included, there's a slight modification to the storm water pipe. Um, so it requires the current storm water easement, drainage and utility easement to be vacated and establish a new one.
So with expansion the building will hit approximately this property is also zoned and guided as regional use and with the increased per surface and updated storm water requirements. There are some additional storm water area building.
The April estimate did not include costs for the private utility relocations that the council has recently approved. So we have $250,000 in private utility relocations that we're now carrying in the total project cost. The April estimate included $320,000 for technology items. Um we've updated those estimates to current quotes and we're now at $800,000 which was a $480,000 change from the April estimate.
So, as long as they don't withdraw their bid, which when we vet, so when all these 150 biders come in, when we get a low number because we are the CM this, so we're giving you a GMP, right? It's a guaranteed maximum price. So, we got to make sure that this is a qualified bidder and their their bid is real. So, we start asking them questions and what ended up happening is they found out that they missed big ticket items.
So the funding sources for this project include some facilities capital reserve which were savings that we had on hand. Um the council has had discussions and designated unrestricted funds notably tower and billboard leases um to be put towards this project. ... So whatever we are financing with a capital improvement bond will be paid back over a period of 20 years.
It's been a long pathway to get here. I think since I've been on council five years ago, we've been talking about this. It was in the capital improvement plan for many years ahead of that. ... while it's a tough pill to swallow, it seems necessary and I think it's sets the city up well for our future and um it's kind of what we've needed.
Um it's again it's really kind of filling half of a position, but we're hoping to fill that with the second candidate from the last candidate process. That candidate is Eric Kolas. He um has a CDL. He has a sport certificate. He's done landscaping, irrigation.
Ordinances & Resolutions (7)
Resolution to approve the vacation and establishment of new drainage and utility easements for the Asgard development.
Resolution to approve the vacation and establishment of new drainage and utility easements for a building expansion.
Internal identifier for the City Hall and Police Department Civic Campus project.
Long-range plan for capital expenditures, cited by Ashiwaba as four years old and relied upon for project approval; also mentioned for the Park Maintenance position in 2027.
Amendment to the contract with Terra Construction combining bid package one and two for the Civic Campus project.
Project cost estimate reviewed in April for the Civic Campus, used as a baseline for current cost comparisons.
Plan that initially scheduled the Park Maintenance 2 Medium Equipment Operator position for 2027.