people from the public on to good alright we're recording stuff alright good evening everybody it is Monday June 22nd 2020 I'll bring two I'll call to order the city of Shorewood City Council regular meeting they will do start with a roll call attendance Johnson I bobbidi high cycle high Sundberg yes Zerbe is here awesome an agenda has been prepared by staff and distributed to the public online and to the council as well at this time I would look to review and adopt the agenda with a motion if there are no changes I'll move to adopt tonight's agenda a second motion a motion by cycle on a second by labadie a roll call vote Johnson he's muted why don't you raise your hand Patrick oh yeah okay yep labadie hi cycle hi Sundberg i Derby votes I also the agenda is approved the next item is the consent agenda this is a series of actions which are being considered for adoption under a single motion there's four items tonight first is the City Council regular meeting minutes from June 8 2020 the second is approval of the verified claims list the third is appointment of Emma Norman as planning technician and the fourth is approved purchase of dehumidification system for the Ames very well there's any questions that we can cover quickly we can do that now someone would like to move an item to the regular agenda for additional conversation we can do that otherwise I would look for a motion to approve I'll move approval of the consent agenda and adopt the resolutions there in a second in a second by cycle and on I'm sorry a motion by cycle on a second by Johnson a roll call vote John some I labadie high cycle Hey Sundberg yes means every votes I also the consent agenda is approved the next item is matters from the floor this is an opportunity for residents to speak to the council about items which are not on tonight's agenda no action would be taken tonight a council may give direction to staff to bring it back at a future meeting for possible action if there's anybody here who wishes to speak for matters from the floor you can use the zoom raise hand feature which you can find under the participants button it's at the bottom of the list and we will wait a little bit and see if there's anybody who wishes to be recognized I see a number of members from the public so I'll just wait one more beat here if for some reason you can't find the button now but find it later we can certainly circle back to you given the nature of these virtual meetings I see no raised hand so I am going to move on the time being we'll move on to number four which is a public hearing letter a is mary lake outlet city project 1909 and we have a memo from our city engineer mr. buddy thank you mayor and council I would Greg if you could let me share my screen you should be able to enter I'm getting a message this at a host disabled participant screen sharing there you go now let me in alright thank you so tonight is a public hearing for the mary lake outlet project which is a project that the city of Shorewood is proposing to do we have completed a feasibility study on it and presenting that here so some of the background and current conditions of it so Mary Lake is a land law lake with no natural outlet the city has pumped Mary Lake at least three times in the sick in the last six years and this last fall they spent sixteen thousand dollars to pump it for approximately seven weeks two structures adjacent to Mary Lake do not meet the current zoning requirements but those and those two other structures that are at the most risk along with other improvements around that area so some things that we've evaluated going through this process even really before we got into any formal engineering there were a number of options that were discussed from a very high level and generally it was routing Mary Lake either to the north to some of the wetlands that would be on the north side of Smithtown Road it was also considered then to run east to Studer pond and it was also considered to run down this direction to an existing wetland which ultimately made its way to Stewart pond of those options it was ultimately decided to or though the best solution was to route eastward under eastward using the existing right away that the city had for majority of the route and routing it to Stewart pond that provided a little bit less obstacles with some of the permitting issues it's going to go back here the the two wetlands north of Smithtown Road according to the Minnehaha Creek watershed district are uh preserved and say they they do not allow any bounce to those watershed basins the wetland or of the the basin of Studer pond is a preservative one which does allow some bounce to it and so that provides a little bit more flexibility and ultimately this Basin here does provide an opportunity to create some more bounce but there is a steep steep and ravine that this discharges through under a pipe that's underneath an existing barn and structures so that with that came some complications so the the route that went straight east utilizing the existing right away that the city had was the best option and so with that technical memo was prepared called the merry lake all hydrologic excuse me hydrologic and hydraulic evaluation that was completed in April 1st of 2020 and so this advanced the design of the route that ultimately went through Studer pond he looked at a number of alternatives six that were included in the report and they had looked at various sizes and different pipe configurations ultimately all of those configurations showed an increase to the water level of stood upon out of that recommendation alternative one was chosen by the city and then after the completion of that we the city authorized the completion or the preparation of a feasibility study and so that's this next step of the process that we've gotten through through the feasibility study we completed topographic survey we acquired finished floor elevations of the adjacent structures to both marry lake and Studer pond we located and confirmed existing utilities within the a corridor that we plan to route route the piping through we confirmed right away in existing he's mints that were out there then once we have that information we updated our hydraulic modeling to confirm that that was accurate and then we verified the freeboard from the low openings and finished floor elevations around Mary Lake and stood upon and then as part of it we also evaluated creation creating additional storage in Studio pond as an option to minimum to reduce the need or eliminate the need for needing a variance and I will provide a little bit more information on that a little little further also as part of the feasibility study we confirmed some of the construction methods and updated the cost estimates so what is proposed this is the North End of Mary Lake here this is this is more of the base and down here and to connect the two basins it's proposed to do a little bit of a grading in here to allow the two basins both the Mary Lake Basin and this wetland basin to the north to function as one system and then it's proposed to put in our outlet here at the North End of Mary Lake and open cut it down through clover lane and in and that's using open open cut construction because the pipe is fairly shallow only to two to four feet deep there then we would cross under Minnetonka Drive and its proposed to directionally drill it under Gillette curve all the way through to the point where it would connect with wood ducks circle and at that point we would tie in with some proposed drainage structures that are nearby and from there it then drops into Studer pond and so what I mean by open cut construction and directionally drill open cut construction generally means they're there with a backhoe digging a trench putting spoil piles on one side or the other generally creates more disturbance on the land directionally drilling is a method that is is underground it uses a rig similar to this and they they push a push some steel rods underneath the ground where the pipe you want the pipe to go they connect on it onto the backside and then they pull it through so very minimal impacts associated with directional drilling which is why it was selected for the rundown Gillette curve and connecting to what dark circle so what is ultimately proposed in the feasibility study is an is an 8-inch pipe with an outlet in Mary Lake and it's normal water level grading the saddle between Mary Lake and the north wetland and then over cut excuse me open cut clover lane and directionally drilled Gillette curve to would duck circle so this sign I am attempting to get into helping explain visually how and what happens to the water levels within Mary Lake so this is a hydrograph it graphs the elevation of Mary Lake relative to time so imagine if stormwater a rainstorm dumping water within the watershed this is how it would route through so in the existing condition the hundred year storm events the water level would rise up approximately two feet and in the existing condition in Mary Lake it would stay at this elevation because there is no natural outlet to it so would stay there either until it infiltrates or evaporates so it stays elevated for a very long time the only reason it would come down and this is what the city has had to do was to pump it down so that would then draw this line lower the other piece that I want to point out to you is this dotted grey line this is the proposed condition for the project which has an 8 inch outlet and it's the hundred year storm event so you can see that in Mary Lake the 100-year high water level only is reduced by just under a tenth of a foot which is just over an inch but what ends up happening is the water level in Mary Lake draws down approximately one foot plus over the next four days therefore creating a little bit more storage and so that is that is the solution that we're proposing for Mary Lake and so to give you a little bit more information on some of the structures that are around this we're only listing here the five structures that have the lowest elevations around Mary Lake we did we did survey all of them but these are the lowest and closest to the current current water level so there's two two properties that have structures that currently do not meet the city zoning ordinance and that zoning ordinance applies to new structures so they're they're essentially grandfathered in this case but our intent is not to get them to be within compliance of the zoning ordinance it was really just to understand where they fall so you can see that Mary Lake in its existing condition bounces about two feet and it really only in its proposed condition it is only lower to by that nearly at just just under a tenth of a foot and so the freeboard requirements in the city of Sherwood require a minimum of three foot elevation from the under your high water level to the low opening or two foot from to the low opening of a structure or to fifth from two feet from the finished floor elevation on new structures and this applies to new structures that come in so some of this is grandfathered in so what I'm trying to represent here is that there's a couple of structures and earning compliance we're not trying to necessarily fix that as part of this project we're just trying to reduce the risk associated with them being damaged so now we look at the hydrograph associated with Mary Lake excuse me this is the hydrograph associated with Studer pond so the the basin downstream that roller we're proposing to route our water to again this solid gray line is the existing 100 year high water level for stood upon you can see it it crest very quickly here within the first day and then drops very quickly after that a dashed gray line is is what is the proposed condition and that's adding in the water from the Mary Lake Basin in the hundred year storm event so it increases the the peak elevation by 700 which is 7/8 of an inch in that basin and then kind of extends that duration for approximately one hour so relatively speaking a pretty small impact associated with them and again we did shoot all of the structures all of the building structures adjacent to Souter pond and all of these structures that are within the city of Excelsior meet the current city's zoning requirements and we do not change that as part of this project there are there is one structure that is located within Sherwood and it currently does not meet the zoning requirement and in this case we don't make that situation better but this excuse me the Excelsior has very similar freeboard requirements as sure what does where's the 3-foot separation from the high water level to the low opening so the funding for the project the project would be funded under the city's CIP budget and it was budgeted for five hundred and fifty eight thousand dollars this project would not be assessed the costs on our feasibility study that were coming up with soil have a total estimated project cost of six hundred fifty four thousand dollars and with this project we would require to and get some easements and some construction access from at least two properties which if the city decides to go forward with this proud we would we would proceed with during final design so some of the permitting that's associated with this project the Minnehaha Creek watershed district is a permitting agency for this and we are proposing to go for a variance associated with their permitting and that variance is for changing the water level of student of Studer pond another permitting agency is the Minnesota DNR and they require a permitting because we are creating a new outlet for a landlocked lake that is less than 25 acres and then we would also have to go through the Bowser the board of water and soil resources for wetland impacts and as part of this project we are ultimately seeking the municipal consent from the city of Excelsior because this water ultimately does drain through the city if council decides to go forward with the project we would be seeking authorization to prepare plans and specs later in the council meeting tonight we could be back part so part of the Minnehaha Creek watershed process could take up to 90 days so our plan is to submit that in early July so that we can try and get that approved by early October we would be back to approve plans and specs and authorize bidding July 27th oops I'm sorry I missed the date in here need to be back to approve the plans and specs and authorized bidding July 27th we would not work the construction contract on the 27 that would get bumped out a month that should be August 24th and then begin construction in late September or October so I apologize for having that incorrect there and that is with with the other standing that hopefully we get that permit within the 90 days and it doesn't get extended because of any couvade requirements or kovat circumstances so with that that is the end of my presentation and I will stand for any questions all right thank you Andrew any questions from the council before I open it to the public I don't see any at this moment so I will go ahead and open the public hearing if you wish to speak on this matter have questions on it again use the raise hand feature in zoom you'll find that on the bottom of the participants window we'll give people a moment to look for that find it use it if they want I do see a hand scott mhairi Zerby Kenneth Hoskins has raised his hand Greg you yep he's on it can you hear me yes we can hear you now thank you if permitted I have three questions I think that they are very quickly answered and can you just give us your name and address for the record my name is Ken Huskins and my address is 2400 7-5 Mary Lake Trail thank you go ahead my first question is there's a retention pond adjacent to my property which collects storm water and dumps it into the main portion of Mary Lake and is there any consequence with the proposed solution to that particular retention pond that's right there's there should not be any impact to that stormwater pond thank you my second question is once the grading to connect a north part of the lake with the main part of the lake would there be any instance in which there'd be bi-directional flow of the water in other words the north wetland back into the main portion of Mary Lake I don't really think anything significant there would be a chance of some minor flow but by creating a channel there it's really getting him to look act and operate as one basement the way it would be so and generally because the outlet would be on the north side that that would be the way that the currents or the water would tend to drain to so it's very unlikely that that would happen right and I read in the report that there was consideration of installing a weird which to my understanding would be kind of like a waterfall into that North fortune meaning that it would never back up into Mary the main portion of Mary Lake just maybe just to clarify the the weir that was evaluated was in a structure leaving Mary lake outlet is kind of an option it was nothing it was not between that north wetland and but you're not concerned about any by directional flow between the north wetland and the main body of Mary Lake I am not I'm not I think in very in high water conditions they do hydraulically connect where high water hard water conditions water from Mary Lake Basin will drain into the wetland and and such so no I think that's we're just kind of making it a little bit easier for that water to get there you can help protect bait the residents and structures around Mary Lake as well final question and that is the bust budget estimate that you presented is there a plus and minus associated with that to give a range of what to be what would be possibly expected the bids to come in at at this point if I would say that the estimate that I'm giving is on the high side assuming that we don't have any significant but assuming the plan is approved as it is or goes forward the way it is and doesn't have to do any additional requirements because of permitting or going through the city of excelsior it should be my estimate should be on the high side and we anticipate coming in a little bit under that with the bids thank you that's all of the questions that I have all right Thank You mr. Haskins anybody else wish to ask questions I see Roger raising us and hey my name is Roger Lemke and one just curiosity question you showed a picture of drilling the last segment instead of an open trench but the pictures showed of you know a very small drill that's driving a very small pipe whereas the pike coming out of Mary Lake is 8 inches what am I missing there that's question number one just more of a curiosity but the my my biggest question is funding and I don't I'll admit I don't clearly understand your presentation you can entirely andrew on that on that score it specifically i notice it says no assessments but what that really means is that everybody in the village is paying for it then is that right in other words this is a project to benefit the residents around Mary Lake because it's encroaching on their property and it just sort of seemed logical to me that they'd be the ones that would be paying for this and not coming out of the general budget which it comes out of which comes from my taxes could you explain that a little bit further please yes let me jump back to your drilling question just to answer that one so the picture and I have it up on the screen here the the rod that he's sticking into the ground is probably a three inch diameter rod they have a larger head that they put onto it when they push it down there so it makes a larger hole than at an actual rod so it creates a little bit more space for eight inch pipe when they pull it back oh thank you under your question about assessments or funding the the city of Sherwood their policy is not to assess for any projects much so they don't assess for road projects water main and or drainage projects and that's been their that is their policy and so so in general yes it is not coming out of the general fund but they do also plan to bond for some of this money and I like to correct you stormwater is an enterprise fund and so only from supporter are from stormwater fees that are charged to residents on the quarterly utility bills there's no general fund money that goes into either water sanitary sewer storm sewer or recycling those are supported by the utility fees and andrew is correct that this is one of many stormwater projects that are under consideration over the next few years and so we will be looking at rates to manage the event service and really somewhat related question to that a little different is that because this is going into Stewart pond if I understand correctly that eventually drains into I understand correctly which means is carrying all the nutrients nutrient runoff from the surrounding lawns into Lake Minnetonka that doesn't sound like a really good idea am I correct on that or not it's about almost all of the water and the western side of the city eventually makes its way to Lake Minnetonka so that's kind of the natural flow pattern not just for this area but really everything West and I think it's been some time that the city of Sherwood you know banned phosphorus as you know from fertilizers as the state does now there's actually been quite a bit done towards try not to have excess chemicals you know flow through the water system so I hope that answers your question but most of the water and the western portion of the city flows into Lake Minnetonka well yes I understand yes it's logical my I thought the ideal thing would be to have this water drain into some sort of like a pond where there're reeds and so forth were the the waters somewhat mitigated before it eventually would would run into a lake now we do we don't want it just because the whole area you know greens in the lake minnetonka do we really want to add to that and so you know one of the couple of alternatives you you mentioned Andrew was where this would go into a some sort of linka a wetland or something like that and then that eventually after the vegetation sort of extracts the nutrients and so forth out of that that then eventually would go into Lake Minnetonka which would seem to be a little more bit more much environmentally friendly I'm not not trying to criticize but do we really been thought through we have not done any water quality evaluation of what's in Mirror Lake relative to anything downstream but Studer pond historically has been a wetland when you go back and look at historical photos stood upon has been a wetland one water leaves Studer pond it goes through another one wetland complex downstream before ultimately makes its way to Lake Minnetonka oh so it does go through in this case to two basins before it gets to Lakeman in town this will also require many haha creek watershed district approvals and they're pretty keen on making sure that the water that goes to the lake is not contaminated yeah okay thank you anybody else who wishes to speak or have questions on this matter the mary lake outlet I see a recognized go ahead Adam if you could give us your name and address for the record hi I'm gonna put my video on this is Nikki I am Adams wife Adam and Nikki Ruben area a trail my question I forgive me I didn't take notes so I'm going off of memory here and I'm sort of keying into the financial piece of this help me correct me if I'm wrong but I thought I heard someone say that it cost about sixteen thousand dollars to lower the level of Mary Lake every few years and we're looking at like a six hundred and fifty thousand dollar project is that correct well it the last time the city had a pump which was this last fall over a course of seven weeks it cost them sixteen thousand dollars and they've had to pump various times over the last several it's after over the last six to ten years they've had to do that a number of times so yes and then the proposed estimate is in that six hundred thousand dollar price range okay so do we know about how long this starts to be cost beneficial as opposed to just keep doing what we've been doing and draining the lake when it needs to be drained I think is how we've been draining it and I think there's probably be a better way to do that and more of a long long term solution so that's and it's been the high water level and a lot of residents coming forward to the city over a number of years asking us to look at and correct this project so it's actually something that's been talked about for a number of years this isn't something that just appeared within the last you know six months it's actually been ongoing for some time just to kind of give you a little bit of a background and I don't know if somebody else wants to comment on how we pay for projects but you know we haven't assessed for water and stormwater and managing water in addition the roads are probably our two biggest issues and when it rains it rains more and we've had more and more residents come forward you know with issues around water so rather than trying to approach this just one piece at a time we looked at the needs of the entire western portion of the city and put together you know a plan that would make sense so we do take the funding out of our storm water along with other funds as well to help pay for this I will also add in as the director of Public Works the times that we've pumped this number one to seek emergency permitting from the DNR and one of the key opens this is with a design but it is our hope is that we can gradually bring down the lake in during these heavy rain events when we and wait until the absolute last moves are endangered now all of a sudden when we pump we're out there with a large pump concentrating out or sending it at a different Road which actually does more environmental damage it caused some erosion in the channel along Shorewood Lane which is already a problem yeah dumps a bunch of nutrients because we are pumping it versus allowing if the pool flow through these other pieces and settle out those nutrients were pumping it basically directly into the lake when we have to pump so that is something that was a concern with the Minnehaha Creek watershed in addition to the city of Sherwood this is not only puts us in a situation where we're not reacting but so better for the environment I'd like to add another quality of life issue for those residences that are near where the pump goes for the you know while we're hoping that's six weeks I'm having a loud clanging noise you're in your yard so there is a quality of life aspect to this as well noise pollution was in addition we also had to cross driveways and ramp up driveways people were honestly people got tired of it you've got your own driveway and you're having to cross over this pipe that's ramped up they were gracious enough to allow us to do that okay is there anybody else who wishes to address the council I see a hand Brooks Bedi when you're recognized unmuted if you could give us your name and address for the record and then go ahead oh yes my name is Brett Brooks I'm here with Marg Brooks she lives at two three six one zero until that curve and we would like you to speak in reference to the required easement and why you cannot use the existing easement where the water was run through to Wood Duck Circle from Gillette curved Andrew is not something you can speak to you yes it is let me get up the figure here so he's he's referring to this proposed easement that is together sharing your screen again because I don't see it I don't know if others can there you go you see the overview of figure net whoops not quite yet it's beginning yep now we see it there we go so at the end of Gillette curve here we're proposing to acquire easement here in in this light blue cyan color the easement that exists out there is shown in this pinkish purple color that's the existing easement that was bought to put in some water main a while back and the reason we are proposing in easements is for us to be able to directionally drill we need a fairly straight shot a straight alignment to be able to get that through and so that is why we are proposing the easement we are not with our construction method that we're proposing we are not able to go along this alignment and make kind of this zigzag here and extend our way out to what duck circle so there are things that we can do to adjust that alignment if needed if the if the property owner is not interested in in any huesemann so does that did that answer your question like we have time there you go well to speak to that I guess back in when that water main easement was put in there originally they wanted to propose that almost rate through the exact same spot you're proposing now and they ended up getting a lawyer and fighting that because they did not want that running across that side of the property they already have an existing easement for the main city sewer line that goes through the lower end of the property and speaking to other people's concerns about this project benefiting all the properties around Mary Lake this is a detrimental impact on this property for the greater good of only a few Lake owner home that's why she's she's opposed to that we wrote a letter and I would assume the City Council got a copy of that letter of speaking to this yes it was received okay and I don't see why they couldn't adjust that directional flooring to to line up much farther easier with that existing easement there as I mentioned there are there are adjustments we can make to the design to to adjust the easements or avoid that easement if needed it we either need an easement from this property owner or one out of a wood duck circle this alignment option from the city from my perspective from an engineering perspective is best for the city it has the least cost and is easily is more easily maintained and more easily constructible so that's why we're we showed it in the feasibility study but we do have some other options we can consider how would it be detrimental to this property I mean in terms of I mean what's the main concern and I did get your letter but it was like 15 minutes before a meeting so I did read it but I'm just curious when you use the word detrimental I'm just wondering what that means to you well it's gonna go somewhere and you can't do anything on top of the easement correct correct well in a devaluation to the property it's the same thing that they did back in the 60s when they're anime and sewer line down through the lower part of the property it cut a good portion of the property off made it unbuildable unusable for any kind of a construction or you know other than having grass grow there that's that's the detriment to it this property pretty much borders the entire turnaround circle covers off the whole front of that yep with another easement that limit the impact if this was this property ever decided to tear the house down and build a new house in here or anything like that why they didn't they didn't want a second he's been running through the property back in the seventies or eighties when they built it would duck circle houses or now okay that's good input thank you anybody else wishes to speak on this matter or ask questions I see a hand from Garrett Hey sorry about that yeah this is gear Nordling at 5810 Minnetonka Drive I was just wondering water quality wise is it going to improve is there going to be any side effects to mary lake doing this just curiosity question i don't envision any significant water quality changes our outlet structure is proposed to have a weir and a skimmer structure so all of the that basically keeps all the floating material in this basin and prevents it from going downstream I don't foresee any water quality issues with Mary Lake Adam our one-year unmuted if you give us your name and address for the record go ahead Adam hi this is that's okay um I am someone that really places high value on the animal life um annum and Mary Lake and we have a lot of turtles there's some muskrats it is definitely a place where ducks and geese and lots of birds of prey thrive and so I wonder if we would anticipate any change in animal behavior or their habitat or anything that you know this is their home so I guess I just have to speak up for the animals since they can't thank you yeah I I would say what this does for Mary Lake is it makes the water level a little more consistent over the whole season where if you were to have these high water events the lake would bounce up in elevation and then having this outlet would allow it to draw down over four or five days very close to its natural water level and therefore if there's if there's birds or other animals that have these nests or homes somewhere on the shore they would be less impacted because of that they still if they're if they're very close to the existing water level they they may be impacted but that would happen in either case whether with this project will let out that's that's my thought on it I don't know if there's any others mr. budding the DNR as part of this process as well also correct we are seeking a permit from the DNR with this as well I think we would have some oversight there also if we've missed anything anybody else wish to speak or ask a question go ahead raise your hand using the zoom raise hand feature under the participants window don't see any at the moment this item is on our agenda as an action item under 8c oh I saw a hand no looks like yes Susan Lewis yes can you hear me yes can you we get your name and address just for the record and then go ahead I live at 556 William Street and we basically are in front of steward pond our property backs up to that area and I was looking at the feasibility study and I was wondering you know at the we all use this hundred year storm benchmark and I'm wondering exactly if we hit a hundred year benchmark storm how much would Studer pond which is right directly adjacent to our property and along that whole area how much would that raise it in a hundred year storm in a hundred year storm it raises it a one inch one inch okay thank you sir you know when I was reading it it looked like there was all our property directly behind and then adjacent to us it looked like there was a difference of ten feet in the numbers but you know I'm not an engineer so I was confused by that but it seemed like everything else stayed pretty similar so about one inch would be the only level of Studer pond would be risen if Mary Lake was being drained through Studer pond correct that is correct yes thank you sir all right Thank You Susan anybody else use the raise hand feature I see one from Jeff Jeff when you're unmuted if you give us your name and address for the record go ahead yeah my name is Jeff Parker I live at two three nine five five clover lane and I just had a quick question about the open trenching on clover lane the safe assumption that that would be you know down one side or another of the road and if that's the case which side of the road would it be on and where would be the piles of the soil that comes out go temporarily with that be in front yards or on the road can you give us a little bit more framework about how that would look thank you yes right now we did locate the utilities the small utilities that are out there with our gopher site one call and our surveyors and we are proposing to put the pipe on the north side of clover lane and we propose to stay within the C's right away that is there so the piles that would be created from the excavation would likely get thrown towards the road and stockpiled on the road until they're back filled that's how I envision that being built and then any any disturbance to the boulevard area with restoration would be put back with seed and depending on the season maybe late season or it may extend into springtime so all right thank you anybody else I see Rogers back for a second go ahead Roger yeah yeah the one of the previous folks just triggered a curiosity question if you know is there any in that hundred year storm of course Tudor lake itself is good and you know independent of Mary Lake is there stood a pond is going to rise to now is the outlet of the pipe of sufficient height so that none of the water from stood upon can flow backwards you know I mean is it going to be like two feet above the normal level of stood upon so there's no chance that it can come back just curious there's about 20 25 feet of fall between Mary Lake and so okay so sorry thank you I may be a bad day if it backs up Roger in trouble on that day Yeah right thank you good question anybody else last call okay at this time I will close the public hearing which is item number four a and again it is a discussion item later in the agenda so there are more questions we can perhaps cover them there as well so at this point I will move on to our next item number five is reports and presentations there is none tonight six is parks there hasn't been a meeting so there's nothing there and seven is planning we have nothing on the agenda under planning as well we'll move on to engineering and Public Works our first item is letter A which is accepting bids an award contract for Woodside Road and Woodside Lane Street improvement and Waterman extension sitting project 1904 they have a mental firm or Director of Public Works mr. Brown mr. mayor members of the council Katie closed Lac WSB he has been working with the Dean Affairs Council and the cultural studies groups and so with that she's going to take this presentation as well next one because that's very similar in nature all right mayor and members of the council happy to be back so I believe oh there we go so we have two projects up for tonight and there can be very similar presentation style and I know you guys have seen this information probably about a hundred times now so Lola Frank Cruz right through this so the first project is the Woodside Road and Woodside Lane reclamation project and water main extension so I know you guys have seen this location before but the improvements include Woodside Road and Woodside Lane reclaiming and extending water main and then Kathleen Court was actually reclaimed and either 2017 or 2018 we'll be directionally drilling that watermain out there to preserve that road that we've already improved on so another just kind of follow up with everyone is the archeological investigation I'm not a whole lot has changed when we we met back in April we were still going through that process I'm one of the the big big items I really wanted to emphasize tonight is justin in wonderful scheduling Minnesota State Historical Preservation Office many of you know them as shippo did email me their letter indicating that they along with the Minnesota Indian Affairs Council in the State Archaeologist are in agreement that the project can move forward with the monitoring can so there is an end in sight with these reviews oh there we go and we did open bids just recently June 16th our engineers estimate was around nine hundred and sixty nine dollars just nine hundred sixty nine thousand dollars I apologize that included the base bid which is the work along Woodside Road Woodside lane and then directionally darling Kathleen Court and it also includes an alternate which is a boulder bridge water main interconnection and the reason we included that as an alternate I believe back in January the homeowner that we need an easement from was interested in selling his home so there was a little bit of a delay he didn't want to have a pending easement well he was you know working with potential homebuyers our most recent conversations with him is he is supposed to call me back I believe he had his last showing last week and if he didn't get an offer that he'd be willing to work with us on these so seven bids were received which is fabulous news in this environment especially bidding a little bit later in the season it was a little a little nerve-wracking but our little bid did come from new-look contracting so their base bid amount plus the alternate is well under the engineer's estimate and actually under the feasibility estimate as well at eight hundred and sixty one thousand three hundred and sixteen dollars so what we would like to recommend is not only awarding the base bid to Nuala contracting but also the alternate contingent on negotiations for the easement I suggest the anticipated schedule the council did approve plans on April 27th I do apologize that bid opening date is inaccurate we just opened those June 16th tonight where we're looking to award that construction contract our discussions with the contractor he's hoping to start construction in mid-july with the construction completion date of october and then just to kind of throw out there since yeah with the Kovach 19 pandemic we will likely be avoiding any sort of you know group group meetings at this time so our biggest push will be getting some newsletters out there and also working closely with Julie to make sure the website is updated weekly so folks have as much information as possible and with that if you guys have any questions I'm more than happy to answer anything that you guys may have all right thank you Katie I'll ask the council of to have any questions first and then I'll check with the public I don't see anybody oh go ahead Debbie yeah the only confirmation I was looking for was just that the neighbors understand that this is coming we're not gonna have some I mean it's been a while and we've been working through a few hurdles I just didn't want somebody to come back and say how come I don't know about this so people are informed and that we're comfortable taking the next step and getting this project underway yep and actually we just got an update a couple weeks ago we threw some frequently asked questions on the website for residents just what to expect during the reclamation project we also did get something out there saying we were looking to award the project now in actually I'm working with Julie for the end of the week to get notification to residents to let them know when it's coming I mean actually you have impeccable timing with that you know we sent out that update a week or so ago and I've already got four phone calls with folks hoping to coordinate their their open houses and whatnot at their home so it's good people are read the website which is great okay good thank you and I believe Larry that we've had construction signage up for quite some time there's not only been construction signage but in preparation of the project Centrepointe has been out there and we've been working with a number of the neighbors as a Centrepointe construction is taking place so I think everybody realizes this is in preparation for the project tonight great all right thank you anybody from the public have a question so just raise your hand using the zoom feature at the bottom of the participants screen this looks I'm not seeing anything right now so I'll bring it back to the council probably Council like to proceed I'm prepared to make a motion go ahead like gonna make a motion accepting bids and award contractors sorry award construction contract for the Woodside Road and Woodside Lane Street reclamation and water main extension project along with the bid alternate a second they have a motion by Johnson and a second by a lavender I'm sorry cycle hearing no other comments I'll call the vote Johnson aye Labadie I cycle I sunberg yes and observe evil yes also that motion is approved thank you Katie good luck with the project all right we will move on to item 8b which is accepting bids an award contract with enchanted island and Shady Allen Street reclamation project any project 18 - 11 and we have a memo again from our director of Public Works very wrong Thank You mr. mayor members of the council a very similar nature so we'll just stand there back over to Katie again go ahead Katie alright so now the project that I know you all have seen enchanted island in Shady Island we did get the same letter from the from Schiphol well as well for this project so awesome news as you're all aware the reclamation project includes all of the public roadways within the Shady island and enchanted island one of the alternates we did look at is Enchanted point that's actually currently a gravel roadway that we did look into reclaiming and paving with Oh Greg can yeah oh there we go thank you and this is just the same slide from the previous the biggest thing is just what the State Historical Preservation Office kind of giving us the green light to move forward with monitoring once construction starts so five bids were received at this project as well our engineers estimate including the bid alternate was just under 1.3 million again that's you know I'll cost did come in under not only the engineer's estimate but the feasibility as well so all good news our low bid was from Northwest asphalt I in the amount of 1 million sixty to eighty thousand two hundred and eighty six dollars and 30 cents I mean that does include the alternate what I was what I would propose to to move forward with this project is the base bid during the preliminary discussions with a lot of the folks that live on Enchanted point I'm considering that the the improvements are 100 percent assessed when we improve on roads that aren't currently bituminous the there just wasn't as much interest to pass those costs on to the residents in fact there was actually quite a bit of interest to doing an auto seal which was done back in 2011 which is almost it's kind of just spraying an emulsified asphalt onto the road to just give it more of a stable base so what you know after speaking with staff what we'd like to recommend is awarding the base bid and then having Public Works move forward with potentially a nada seal in the future with their maintenance improvements so again with the with the updates on the so approve the plans April 27th again that pesky May 20th date is in there I apologize we open bids on June 11 looking to award the contract tonight I did try and contact Northwest asphalt they have not finalized their schedule yet but they're looking to that early to mid July timeframe I'm with construction completion again in October and again with the Cova 19 we won't be doing an in-house meeting but we have reached out to the city of minute resto and because that this route into the the islands there does go through the city a minute Trista we will also be including them on our mailings and our weekly updates so that they're there informed as to what's going on just as anyone else that's living on the project so with that if you guys have any questions again I know I move through this quickly so if there's any anything you'd like me to recap or cover and more than happy to do okay thank you I'll ask question I've gotten two calls from residents who are on Enchanted point apparently the first two houses I think have pavement of some sort they're not gravel so they have a concern how that's going to be handled I've heard from staff when I asked about this that that pavement was placed there by private citizens not by the city so I'm curious as to how how we'll be dealing with that difference in surface the the two residents that you had spoke with are they the two that are closest to enchanted Drive there or they okay I'm so any of the the pavement that's kind of within those radiuses will be taking care of that with the project and depending on how far out that the two minutes is we can certainly you know kind of take our improvements beyond their just to cover that at the - - however the the concerns we had during the original feasibility and then into design where those improvements were never inspected so we're not quite sure what they have underneath if they'd put an egg an adequate aggregate section out there on the tricky business reclaiming is if it's just pavement out there and then we're grinding that up with just on a soil or clay or whatever is under there it does not provide a very good base that I build on so that's certainly something that unfortunately with this archeological investigation we haven't been able to pop back out there to take a look at some of the sub surface soils out there but we could certainly take a look at that now that we've gotten the green light to move forward I would ask that I think it's important to those residents have an understanding and what the expectation is when the project is done absolutely we can move forward with that all right any other questions sorry any questions from the public so you raise your hand teacher just take a moment to see if there is any I am not seeing any so I will bring it back to the council for discussion how it comes to like to proceed I'm glad to see that there we are including miniaturist in our communications I think that's more information and the more people are informed the better it'll be for everybody so I'm glad to hear we're doing that yep so just to clarify so the recommendation is we did I think received some emails from the property owners with a gravel so we're going to maintain that status quo and just the project will involve what's currently there and then looking into those two properties where we're not quite sure how the road was extended is that correct that if that's the council's decision yes it sounds like the direction that we're heading okay yeah I also received communication from some residents out unenchanted point as well so I think this is the right direction to go I'm sorry thank you Brian go ahead and give us your name and address for the records and your comments hello I'm Brian Murdock I'm at forty five forty enchanted point and so it looks like right now you're planning to maintain the road the way it is so you're actually gonna come in I mean we have potholes on it but there's no further discussion of paving correct at this point it doesn't sound like council is looking to make any changes to that road other than sing liner and you know improvements with an oiling and whatever might have to be done but no change in the material surface materials to any large degree okay perfect that sounds very good I appreciate that and I think I've talked to a lot of the neighbors and I think they're in agreement all right thank you any other questions from the public I don't see one is what someone like to put a motion forward okay I'll make a motion to accept bids and award the construction contract for the enchanted island and shady street reclamation project city project 1811 and that's specifically the base project 8kt is that match what we've been saying about keeping it okay excellent any other questions hearing none I'll call the votes Johnson I have a Dean I cycle I'm Sundberg yes sir Beavis yes also all right that bid is awarded and off to the races thank you all all right nice nudey thanks Katie next is letter 8 c which is approving a feasibility study and authorizing plans and specifications for mary lake outlet city project 1909 they have a memo again from our city engineer mr. buddy all right thank you I will share my screen here for a quick presentation so before you as information for the Shortell drainage project we have completed aren't we on C which is Mary lake outlet oh I'm sorry I jumped in there let me screen there sorry I do not need to keep sharing there so as you we did did the public hearing earlier in the meeting and provided comment on that from the residents and a couple of items just to point out that we are looking to get guidance from the council to continue pursuing the variance from the Minnehaha Creek watershed for changes to the water elevation of stood upon which is the land lock link and ultimately we would need a permit from the Minnesota DNR as well and also would be seeking municipal consent from the city of Excelsior likely in about a month timeframe as I mentioned the permitting process with the Minnehaha Creek watershed could take 90 days and so we're gonna submit information here shortly in early July to try and have that permitting process completed by October our current schedule shows awarding the contract at the August 24th meeting what I'm just going to throw it out there that if if there's any complications with the permitting or anything that council could delay the wor the bidding and award of that until that permit is received just to make sure there aren't any significant changes to that that could potentially push construction later either into late season and possibly more of that into 2021 but we will provide you updates along the way with how the how the permitting process is going so that council can make an informed decision I did mention earlier in the presentation that the budget amount was five hundred and fifty eight thousand dollars that we have slated in the capital improvement plan the current estimate for the feasibility study is that six hundred and fifty four thousand there is another training project that that the city is has been moving forward with that is coming under well under budget so that would be able to fund that gap so with that we are looking to approve the feasibility study authorizing the preparation of plans and specs and continue to pursue the variance with the Minnehaha Creek Watershed district for the Mary lake out length project and with that I will leave it up to any questions all right look to the council for any questions at this time um the only thing that's on my mind is well first of all I'm in support of finding a solution for Mary Lake I think you know you're on the right track I think the only thing that really is crossed my mind is um the Brooks comments about having two easements go through their property so my only thought is you know can we work with these residents so that we can you know limit the overall impact so it's really just working with the Brooks that is on my mind the rest of it is fine and I do think we should take some action so that we're not delaying this process and at least starting to work towards getting some of the permitting and stuff done so we can get this project underway all right I have the same exact thoughts I I have a question in terms of moving forward with approvals from the permitting agencies as well as the city of Excelsior do we need to have the complete feasibility study plans and specification is done to make that request of those organizations know for the Minnehaha Creek Watershed district we need about a 60% plan set and then the feasibility will contain all of the hydraulic modeling and and we can just attach the outputs from the model as backup information so that we'll be able to be at % plans here in a couple of weeks to be able to submit that the I'm not 100% sure what Excelsior is going to ask or require we have passed along the feasibility study a week or two ago for them to review have I heard any formal combat excuse me normal formal response yet back from them so we'll see we'll see if what what an if comes of that and then the DNR I think the feasibility and 60% plans is going to be adequate to get that process going as well little Freudian slip there on Excelsior which is is my concern I know there seems to have been some I call it Hartman over this matter from the Excelsior's Council and it's kind of concerning I know that I believe Excelsior is planning a similar drainage project through Shorewood but I call from West Lake Street but I'm not sure where we are in terms of our rules on that as well my understanding is that there's is some a project to her West Lake Street that ends at the border or Shore it is and then the plan as I understand and I haven't seen anything so I'm speaking out of hat I guess it would go through the dredging company and then down off to Lake Minnetonka so that one if it's the one I'm thinking of I believe it's Excelsior's 2020 Street project which they have already started construction on is that okay we have done coordination with that project in relation to but I haven't had much discussion about drainage in that area I know we have not had any discussion of drainage on West Lake so everything is involved Lafayette okay I guess I would encourage staff to for what Excelsior might be planning there and make sure that we're being advised and have our opportunity to weigh in on it as well if I'm a pipe in I'm more I am aware of that project and believe the the save Excelsior has been working with the two adjacent property owners exclusively I don't believe that they have asked if they have come to the city yet asking for any assistance and working out easements okay yeah I'm not sure how it works since it's a sound similar in terms of water but I know it's different and I I don't know I guess I'll ask the staff to review that so I'm in favor of going to that sixty percent I just think there's going to be some challenges that we need to make sure we're going some hurdles so we'll be able to get over before we finish a complete project that expense and find it's not achievable and Rea I just want to say I thought your report was very thorough and I liked the directional drilling photographs I think that helps explain a little bit I also have concerns with the Brooks double easement or potential double easement on their property so I agree we need to work with the Brooks residents and tried to clear that up I drove around the area and talked to several residents today and the concern about the noise was a concern numerous residents had so I do think this is a really good permanent solution rather than just like mr. Brown said waiting until we are acting and reacting to an emergent situation this is something that's going to help long-term for the city I think this is a really good project it is expensive but I think it is a good long-term fix and the other comments is there anybody from the public that would like to ask a question I don't see any at this time I'll bring it back to the council how would we like to proceed I'll make a motion to approve the feasibility study and authorize the preparation of plans and specs for City project 1909 for the mary lake outlet and also giving consideration to the brooks request for the easement concern all right we have a second problem I think labadie and a motion from cyclone any other comments hearing none I'll call the vote all in favor Goulburn a roll call Avenue I sorry went out of order Johnson I cycle i Sundberg yes Zerbe votes yes Dawson all right Thank You mr. buddy now we will move to 8d which is approving a feasibility study and authorizing preparation final plans for short oaks drainage city project 2004 and we have a memo from a city engineer mr. buddy who is I know going to find his share screen button as we talk I'll just remind the public why he's doing that if you do have questions you can certainly raise your hand at any time and we'll get to as well those hands stay up and then we'll we'll cover that as well all right so now we hope before you you should be able to see the opening slide for the sherbert oaks drainage from yeah yeah now we're seeing it okay boy alright so with this project you had a city at authorize putting the other feasibility study for this and that is what we're gonna go through at this moment and so the tile system that was installed under the street was put in in 1987 it has a six inch main and foreign service laterals stubbed out to each of the properties we believe that this system was put in to be able to drain some pump discharges some footing drains and lowering the groundwater in the area and then ultimately downstream it does connect into the city storm system before it goes to Freeman Park and so some of the current conditions are that several occurrences over the last four or five years some pumps have failed to discharge enough water through the tile ultimately backing up water into residents basements several of these symptoms are directly connected to the service laterals and so there is no I guess emergency outlet for it there's a unique scenario that has happened in in probably several of these occasions where you get a lot of high ground water you get storm water running through the piping systems and then they use of sump pumps and just overwhelms a six-inch tile system ultimately forcing the sump pumps to really back up or not keep up with getting rid of the water the way they should and so this was initially looked at in the western Sherwood drainage study to come up with some alternatives so this is a map of the Short Oaks development and these are all the residents that are potentially impacted by this because they have serviced laterals dumped out for it it's it's a little bit tricky to see but you can see that this drain tile this dotted line is excuse me running down the center of the road and these little service laterals stub out to it the it connects in with the city storm sewer system right here at the middle of Short Oaks Drive before it runs down the pipe in the easement out to Freeman Park so what is proposed with the improvements the idea is that we're gonna install a structure or a catch basin connecting into the existing tile this would be installed near the right away or the property line and the intent is that this would allow for excess flow to overflow the rim of the structure and drain into the street and part of what we need to do is confirm some of the connection locations yet and so this is a bigger overview of what the street potentially looks like with all the utilities this next slide I'm just going to zoom into this area so we had sent out a survey to the neighborhood to try and get better feedback on how their system functions if they have sub pumps if they have full basements asked a lot of questions that God sent out probably about a week ago and so as of today we had about 22 residents respond to that and the one item yet that we would need to confirm here during final design is you know previously we thought that this the service line stubbed up and came up to be relatively shallow maybe three four feet deep near the property line and then went to the house with the understanding that the sump pump would lift the water up out of the basement and either drain Overland oops I'm sorry here I'm gonna get my laser pointer working so that this this drain tile would be three or four feet underground and then the some existing sump pump would lift the water up and discharge it either into this tile that's buried below grade and out into the street or oftentimes the sump pumps discharge just outside their house and either directly discharge or it can be run with the holes and as we were looking at this if the if the tiles are that shallow this appears to be a very economical solution for that however we have been getting some comments from residents in the questionnaire that we had sent out that they believe off the information that they've seen when their basement floods that their footing drains that dream that are basically surrounding the perimeter of their building drain out via gravity to this service lateral and connect in what we proposed to do is do a little bit more exploration either by trying to dig some potholes at the surface to identify where this is at or if we can get access and work with some residents to be able to get access to their sump pump we could potentially televise this line to be able to see if that truly does connect and head out there ultimately what happens with this is when you get high ground water that comes up that groundwater and any stormwater that's backed up into the system and it forces its way back into these residents basements I've heard that scenario from several residents now in the neighborhood and so ultimately we would like to somehow disconnect that or allow that to not happen is the ultimate goal that could be done with either a check valve but even that comes with some complications in if this is the case that we find putting in a structure like this is not going to solve that problem unfortunately because this wire would just continue to run back into their sump pump basket that's when their sump pump gets overwhelmed and they can't get rid of the water so if the Consul chooses to move forward with final design that is some of the investigation that we would need to do yet at early on and that in that preparation is his contact some of those residents possibly get access to the home and and gather some of that information to better understand how that can actually happens the feedback that I've gotten from a number of residents is that most of them have all of them have basements and most of them have some pumps and only half of them half of whom don't know what their footing drain does and I want to expect most property owners to even know that when you move into a house because it's kind of something you got to see when it's getting billed we will go through the city records that we have for the properties and there to try and get a better understanding what those elevations are typically the the properties at lower elevation throughout the development are the ones that have seen the water back up the most and so this project is proposed to be funded in the through the city CIP and a budget um and we had a budget amount of 170 thousand dollars in there again this project was not proposed to be paid with any assessments the estimate that we are coming up with at the feasibility stage is two hundred and seventeen thousand dollars and I think this is largely because we're seeing off the records that these services are underneath people people's driveways so we end up having to potentially patch driveways with that we're anticipating that all work would happen within the right away or existing easements if that shallower option is the case and if it is not then we would need to get a better understanding of truly what is the best solution to to close out those lower drain tiles that would be seven eight feet deep so if the council chooses to move forward we would seek authorizing preparation of plans and specs tonight we could be back our own July 27th for the approval of plans and specs and authorizing bidding potentially award the construction contract and August 24th and begin construction potentially in mid-september and have it all wrapped up here by the end of the year so with that I will stand for any questions all right thank you any questions from the council at this time I don't see any but I do see a raised hand from Don go to Don if you could give us your name and address for the record then go ahead with your question sure mr. mayor Dennis Leeson 2605 Charlotte oaks dried and thanks Andrew for your and the council for your due diligence on this it's something we've I've addressed with the council I'm the guy in the survey Andrew that had Matt's plumbing do the scoping on the on the drain line on the line coming from from the home to the storm drain and you're absolutely right it's I think in the situation that I have experienced in that purple line in your diagram is correct because I don't think the catch basin would resolve my particular issue just because I know that the opening from the storm drain and the street that goes south is about 33 and a half feet to to the opening from the storm drain in the street to my to my home so we actually scoped out the if you look at your son basket if you look inside the basket you've got to corrugated openings therefore drain tile around the foundation we scoped both of those and in the process and were basically dead headed with the camera and on both of them and so my theory is is that there's probably that drain or that purple line that goes to the house probably is outside the basket that you can't see now he couldn't snake that up because it was thirty three and a half feet from the storm drain to the opening really couldn't tell where that goes but in my opinion and I'd love to talk to you if you if you want to talk about it Andrew for me the solution would be to cap it and mr. Larry Brown's the guy that actually in theory said you know I think there's a I think there's a direct connection to the to the home owners sump baskets and and the storm drain and he was right on the money so I'm guessing if you look out where my residence is Andrew I made a red X any and and and then a red dashed line the red dashed line is with a storm sewer actually where the septic comes out and I hit him scope that out too but the the cross the Red Cross in the street actually is where the where the opening is and I have pictures of it if you'd like to see them the opening is the connects to the storm drain to the to the residents so that being said the the catch basin wouldn't work in my situation I'd almost have to put and I know Larry had talked about using a backflow preventers but I'm thinking maybe the best result to stop that would be to just cap it and and how we noticed it and I've been watching this for a long time when burl wood and Sherwood Oaks Drive in June of 14 had the catastrophic flooding there was no water being drained that goes downstream into Minnetonka and so what what happens is through capillary action I believe that that water back tracks and heads to the east and then south in the storm drain that ends up finding the path of least resistance into that into the home the connection to the home so I think you're right on the money but in my situation I think just capping it would be the best result to stop that and I don't know if you're gonna do any more scoping or not but it was quite revealing and Larry Brown was spot-on all right thank you anybody else with a question I see Dave raises hand Dave when you're a recognised Road or I'm you go ahead with your name and address all right good evening Dave Iseman 2 6 3 2 0 Sherwood Oaks Drive just wanted to kind of echo what Don was just saying his neighbor down the street mr. mayor councilmembers and the city workers Andrew we really appreciate you taking action on this and giving it attention lived in the neighborhood 15 years had my basement flood that the time that Don was talking about and at least I think 11 or 12 other neighbors homes flooded at that time and what we experienced was that the water even a day after the that just kind of the hundred-year rain has it's been described even earlier in this meeting that we experienced about six years ago the water was coming up so fast into our sump basin that even with a pump that I rented from True Value and a two inch fire hose shooting out the basement to the street it was just kind of this constant recycling of water and we believe it was coming back through that drain tile so in conversations before this meeting with Andrew I really appreciate you listening and I'd happily volunteer to have our drain tiles scoped out if you'd like to do more camera work and I appreciate you adding in that purple line to the diagram that you just showed moments ago that exactly describes our situation I was telling Andrew that I put in an egress window and when Joe Paz and duck had me tie into that drain tile and explained to me how it worked I had to dig down below my foundation level tie in the drain tile at the bottom of the window well and so that pipe around our house and we believe many of our neighbors homes is you know a good eight nine feet below ground level and so the catch basin situation that in this initial study is proposed does not seem to be a solution that would work for us so I really appreciate that you're you're giving this attention and would encourage you to do more investigation with this these camera options to see other solutions that would work either through the the check valve system or the cap that Don talked about we do some of my neighbors we do have a concern that if for the past you know twenty five years or however long that drain tile system has been in place that has kind of kept our ground for the most part dry if that is simply capped off eventually it would seem like it could start getting wet again around here and that could cause some other problems down the road that we may be revisiting so I would hope that in the studies that's also looked at so just basically a note of thanks that you're gonna act on this and work on this this summer all right thank you Dave anybody else the question I just mentioned I don know was there for a second but not done I just went I wanted to add two cents to this and what Dave said mr. mayor I think what helped alleviate some of our water issues and this is a compliment to council is that we've all I always said you know you've heard me say this the the neighborhood will take care of the water in the neighborhood but when you get invasive water that comes through the access to the park we can't tolerate all that water and that's when we saw the flooding and burro wood and Sherwood Oaks Drive one of the things I think helped alleviate some of it not the total answer but by paving the parking lot it that the ball fields in elevating it on the west side so that it slopes into the drain into the Shorewood ponds I believe was a was a huge help that eliminated a lot of water coming West instead of East and and I think Larry was involved with that so in fact I threw a bucket of water when that first was was pavement was put down and on the west side just to make sure the water was going east not west and sure enough it goes East I'll just add one little thing I early on I ended up putting a effluent pump as a sump pump in my basement because I wasn't sure how to how to resolve this and it's a it's a sixty to seventy gallon per minute effluent pump where the motors actually out of the well and I was able to keep up with that during the the 2014 flooding here so that kind of gives you an idea you've got 60 to 70 gallons per minute coming up through the through the sump from the access from the storm drain when it when it took that path of least resistance so I'll uh I'll shut up and and listen thanks all right thank you down anybody else from the public just mention I guess Andrew it sounds like we've got a couple willing helpers for the research that needs to be done with this project so that's always good to hear all right I don't see anybody else from the public so I'll bring it back to the council Council all questions or how would you like to proceed no I think we should continue pursuing answers for this neighborhood so I'm going to make a motion to approve the feasibility study and authorize the preparations of plans and specifications for the sherwood oaks drainage project which is city project 2004 all second all right we have a motion by cycle and a second by Johnson hearing all the comments I'll call the vote Johnson I labadie I cycle nine Sundberg yes sir every bullets I also that motion has approved Thank You mr. buddy the next item is eight E which is accepting proposal for from total control for replacement of programmable logic controller it means very well the other memo from the directors how it works mr. Brown mr. mayor members of the council this is actually for the badger badger well this is the last of the programmable logic lures that needs to be upgraded currently we're having difficulty with the consultants communicating with the existing PLC's as they're called the PLC is come from a recall is what actually turns out well it monitors conditions so it's very vital in the process we did have $37,000 programmed in for the replacement we're happy to say that we received a proposal from total control systems in the amount of fifteen thousand six hundred and twenty dollars and 67 cents so with that staff is recommending approval over that thank you any questions from the council seeing all the previous ones of this relatively straightforward all right is there a motion sure I will make a motion to accept the proposal for the upgrade to the Badger well control by total control systems all right we have a motion by Johnson and a second by Sundberg I'll do a roll call vote Johnson gravity I cycle i Sundberg lose every votes I also that proposal is accepted thank you thank you next item is 8f which is approving plans and specifications and authorizing advertisement for bids for Beverly Drive in Cajun Lane drainage project City project two zero zero three we have a memo from our city engineer master buddy thank you here in Council you you had authorized us to prepare final plans and specs and we are here with no plans tonight I just wanted to give you a quick visual update as to what the project is going to entail when we showed you the feasibility study we had shown the alignment of the pipe going along this east side of this property and then getting into cages lane a little bit sooner as we got some of them more detailed utility information back from our survey and identify with some of the residents it was ultimately the identified that the existing tile is actually more on the west side of these two properties and so what we're proposing is to route the drain tile along the east side of this excuse me along the west side of this property and utilize the city's existing drains utility easements that are right along the property line and so we would think this portion of construction and then directionally drill this alignment here be able to cross them to Beverly Drive without having to tear up the roadway and directory and drill all the way to this location then within here we do open cut construction and then from here we would directly drill the rest of the way out and across Smithtown Road all of the hydraulics have stayed the same from when we discussed our goal is to ultimately get this back to the normal water level around that 948 elevation this drain tile in here would be perforated so that I could draw down some of the groundwater that is in there and with this we do have to get right of entry and easement from two properties that are on here and I've begun discussions with them and we've come to some verbal agreements on that and so we'll continue to go through that process here as a project is potentially bid and so stop sharing and so the the piping is including an 8 inch from the south end and then enlarges to be a 12 inch where the two base and basins come together out all the way to Smith Town Road we excuse me if we would be able to open bids on July 16th and then award a contract at the July 27th meeting we're anticipating that final substantial completion what happened by November 1st and final restoration would occur in by June 1st we're anticipating that it might take a little bit to get some of the turf growing in the late season from a financial consideration the city had budgeted seven hundred and twenty thousand dollars for this project and this one is coming significantly under from what we can tell at the level of final plans so that one's projected to come in around three hundred and seventy one thousand dollars and we are seeking 400 find the specs on this and authorization to advertise in bed with that I'll stand for any questions all right thank you council any questions know the cost is Kara nice though yeah I like this batter look wait the trend all right is there a motion sure I'll make a motion by the way Andrew you've done a ton of work so just um thanks for all your preparation for tonight I know it was a lot you've got to be the most hardworking person during this coronavirus on pandemic so thanks for all the preparation I'll go ahead and make a a motion to approve the Beverley dried Cajun Lane and approved the plans and specs and authorize the advertising for the city project 2003 I'll second and another comin and ER you know good to see how quickly you reacted to residents earlier tonight as well so just another kudos there I had a driveway meeting with Dave Eisenmann and his next-door neighbor at 4:00 p.m. so Andrew was hard working between 4:30 and tonight all right we have a motion about cycle and a second by Johnson I also echo those kudos to mr. Boddy any other comments hearing none I will call the vote Johnson aye laddie high cycle aye Sundberg and there we go it's yes awesome those plans specifications and authorized advertisement are approved thank you mr. buddy we'll move on to number nine which is general new business there is none tonight we move on the staff and council reports administrator and staff number one is the May 20 2008 report from our finance director Joe I had job okay thanks near what you have with you tonight is the general fund report through Maine 2020 the guideline is 42 percent of the year basically up close to the halfway point the property tax revenues are zero and they always are through basically the end of June we did receive a two million dollar advance last Friday which basically carries us for some time with our cash flow building permits are about 78% of budget through May which is healthy it is I guess important to look at what we were doing last year through me and that was about 25% greater we were down a little bit in activity there if the revenues including intergovernmental fines and forfeitures and other revenues are basically pretty flat and aren't a lot of money so there's our expenditures go we are well on line for a year when the budget was up about five six percent of it we are spending about 0.4% less than we did through the May period of last year so don't worry there at this point the overall budget for the general fund expenditures is about 42% spent which is right on that five twelve calculation with that only if you don't prefer any questions you might have all right thank you any questions nope all right hopefully hang up in County I'll send us a check soon that'd be nice all right we will go around the table then I guess and we will start with Larry Public Works mr. mayor members of the council crews are just finishing up water main flushing this week they should be done their hot into the patching season and also tree work so all right so I am thank you Andrew anything else to add tonight nothing else all right Murray yeah I didn't forget you this time well I'm happy to report that Eddy Station has been repainted that project is finished and it was been very close to budget that's amazing thank you so much all right sandy nothing brothers my thanks all right Greg I have nothing to have tonight all right Tim you're not spinning anymore I was getting a little motion sick on your zoom my battery was fading I'm sorry no I have nothing further to add thank you thank you Jennifer anything nothing Patrick nothing Debbie for me thanks Chris yeah I just want to thank our staff they've all really been doing such a dynamite job and it's so nice to see all these public works projects getting well underway so let's hope we can get some weather to cooperate and get done on time but thank you I agree I as well have nothing new to report since their last meeting so I will look for a motion to adjourn I'm sorry before we do that real quick I just notice we've had a lot of participants on zoom' I'm encouraged that maybe zoom is making it easier for people to participate so welcome I'm glad you guys came if you have any comments or suggestions on how we were running these meetings please let staff know and we will certainly incorporate them it's I think we've gotten better over time but I'm sure we can always use some improvement again most our communication has gone electronically on the website and as well in these zoo meetings so keep in touch and we will try to keep you informed of what is going on Construction season is starting so we will make sure and do our best to put that on the website and create email lists where appropriate so we're glad you're here and and we'll keep in touch so I'm sorry I'll go back to that and look for a motion to adjourn I make a motion to adjourn second motion by Sundberg second by Johnson a roll call vote Johnson labadie I cycle i Sundberg yes and there we go it's I as well thank you everybody have a good night okay [Music]