C\^Y Oft. ## CITY OF SAINT PETER, MINNESOTA ## AGENDA AND NOTICE OF MEETING Regular City Council Meeting of Tuesday, May 26, 2026 - 7:00 p.m. ## Community Center - Governor's Room (600 South Fifth Street) ## I. CALL TO ORDER ## II. APPROVAL OF AGENDA ## III. APPROVAL OF MINUTES - p. 5-7 ## IV. VISITORS ## A. Scheduling of Visitor Comments on Agenda Items ## B. General Visitor Comments ## V. APPROVAL OF CONSENT AGENDA ITEMS - p. 8-18 ## VI. UNFINISHED BUSINESS ## None Scheduled ## VII. NEW BUSINESS ## A. Memorandum of Understanding for Youth Development and Youth Service Programs with School District #508 - p. 19-23 ## B. Minnesota River Valley Transit Lease Update - p. 24-31 ## C. City Assistance Request: Gustavus Alumni Event - p. 32-38 ## D. New City Hall Change Order - p. 39-44 ## E. Maintenance Engineer FTE Addition - p. 45-46 F. Social Media & Internet Use Policy Update - p. 47-56 ## VIII. EXECUTIVE SESSION A. Resolution calling for Executive Session - p. 57 ## RECESS TO CLOSED SESSION ## i. Real Property ## ii. Streets Union Contract ## RETURN TO OPEN SESSION ## IX. NEW BUSINESS (continued) ## G. Streets Union Contract ## X. REPORTS ## A. MAYOR ## B. COUNCILMEMBERS ## C. CITY ADMINISTRATOR ## Xl. ADJOURNMENT ## Todd Prafke ## City Administrator ## CITY OF SAINT PETER, MINNESOTA ## OFFICIAL PROCEEDINGS ## MINUTES OF THE CITY COUNCIL MEETING ## MAY 11, 2026 Pursuant to due call and notice thereof, a regular meeting of the City Council of the City of Saint Peter was conducted in the Governors’ Room of the Community Center. A quorum present, Mayor Nowell called the meeting to order at 7:01 p.m. The following Councilmembers were present: Darrell Pettis, Ben Ranft, Josh Weisenfeld, Dustin Sharstrom and Brad DeVos. Councilmember Keri Johnson was absent. The following officials w ere also present: City Administrator Todd Prafke, City Attorney James Brandt, Water Resources Superintendent Curtis Thompson, Finance Director Perry Solheim, and City Engineer Jeffrey Domras. Approval of Agenda – A motion was made by Ranft, seconded by Pettis, to approve the amended agenda. With all in favor, the agenda was approved. Approval of Minutes – A motion was made by Ranft, seconded by Weisenfeld, to approve the minutes of the April 27, 2026 regular City Council meeting. With all in favor, the minutes were approved. A complete copy of the minutes of the April 27, 2026 regular City Council meeting is contained in the City Administrator’s book entitled Council Proceedings 20. Consent Agenda – In motion by Pettis, seconded by Sharstrom, Resolution No. 2026–88 entitled “Resolution Approving Consent Agenda”, was introduced. Upon roll call, with Councilmember Ranft abstaining, and all others in favor, the Resolution was declared passed and adopted. A complete copy of Resolution No. 2026-88 is contained in the City Administrator’s book entitled Council Resolutions 26. Hospital Purchase – River’s Edge CEO Paula Meskan explained that the hospital’s current robot, purchased in 2019, was being used more frequently and was creating scheduling conflicts as additional surgeons began using the technology. Meskan noted, with approval, the hospital would purchase one additional robot, with an anticipated second robot purchase within 6 months. Meskan also noted there were rebate arrangements tied to the joint replacement component spending and were expected to offset the cost. In motion by Ranft, seconded by Pettis, Resolution No. 2026-89 entitled “Resolution Approving Purchase of Two Styker Mako Robots“ was introduced. Upon roll call, with all in favor, the Resolution was declared passed and adopted. A complete copy of Resolution No. 2026-89 is contained in the City Administrator’s book entitled Council Resolutions 26. North 4 th Street Improvement Finalization of Assessments & Call for Public Hearing – City Engineer Domras reviewed the 2026 North 4 th ## Street Improvement Project from Chatham Street to Skaro Street and costs associated with the project. Domras noted an assessment roll needed to be prepared for the costs that would be assessed to affected property owners. A Public Hearing would also be scheduled, if approved by Council, for the June 8, 2026 Council Meeting. Domras requested approval of the preparation of the assessment roll and requested a Public Hearing be called. In motion by Pettis, seconded by Ranft, the Resolution No. 2026-90 entitled “Resolution Declaring Cost to be Assessed and Ordering Preparation of Proposed Assessment” was introduced. Upon roll call, and all in favor, the Resolution was declared passed and adopted. A complete copy of 5 Resolution No. 2026-90 is contained in the City Administrator’s book entitled Council Resolutions 26 . In motion by Sharstrom, seconded by Ranft, the Resolution No. 2026-91 entitled “Resolution Calling for a Hearing on Proposed Assessment for 2026 North Fourth Street Improvements from Chatham to Skaro Street” was introduced. Upon roll call, and all in favor, the Resolution was declared passed and adopted. A complete copy of Resolution No. 2026-91 is contained in the City Administrator’s book entitled Council Resolutions 26. North 4 th Street Improvement Bid Approval – City Engineer Domras noted the work on this project would not begin until after the outdoor pool closed for the season and is expected to be complete by the end of October 2026. Domras requested approval of the bid from Holtmeier Construction Inc. In motion by Ranft, seconded by Sharstrom, Resolution No. 2026-92 entitled “Resolution Awarding Bid for 2026 North 4 th ## Street Improvements from Chatham Street to Skaro Street” was introduced. Upon roll call, with all in favor, the Resolution was declared passed and adopted. A complete copy of Resolution No. 2026-92 is contained in the City Administrator’s book entitled Council Resolutions 26. Minnesota River – Mankato One Watershed One Plan Joint Powers Agreement – Water Resources Superintendent Thompson explained that the agreement is a collaborative framework among multiple counties, cities, and soil and water conservation districts and does not create a separate governmental entity. The agreement is intended to guide watershed-related work over the next 10 years and may provide future opportunities for stormwater treatment and related projects. Annual City costs are expected to be modest. In motion by Ranft, seconded by Pettis, Resolution No. 2026-93 entitled “Resolution Approving Join Powers Agreement for the Implementation of the Minnesota River – Mankato Comprehensive Watershed Management Plan” was introduced. Upon roll call, with all in favor, the Resolution was declared passed and adopted. A complete copy of Resolution No. 2026-93 is contained in the City Administrator’s book entitled Council Resolutions 26. City Assistance Request: Old Fashioned Fourth of July Celebration – City Administrator Prafke reviewed the request from the Chamber which was the same as previous years’ requests. Prafke requested approval of the assistance request. In motion by Ranft, seconded by Weisenfeld, Resolution No. 2026-94 entitled “Resolution Authorizing City Assistance for the Chamber of Commerce Fourth of July Event” was introduced. Upon roll call, with all in favor, the Resolution was declared passed and adopted. A complete copy of Resolution No. 2026- 94 is contained in the City Administrator’s book entitled Council Resolutions 26. City Assistance Request: Young John Denver Fest & Blues Fest – City Administrator Prafke reviewed the event noting the request for assistance was the same as previous years’ requests. Prafke requested approval of the assistance request. In motion by Ranft, seconded by Pettis, Resolution No. 2026-95 entitled “Resolution Approving Request for City Assistance for Ambassador’s Blues Fest & Young John Denver Fest” was introduced. Upon roll call, with all in favor, the Resolution was declared passed and adopted. A complete copy of Resolution No. 2026-95 is contained in the City Administrator’s book entitled Council Resolutions 26. 6 City Assistance Request: Memorial Day Parade – City Administrator Prafke reviewed the event included a walk along 3 rd Street from the American Legion to Minnesota Square Park where the event will take place. Prafke noted the request was the same as previous years’ requests and requested approval of the assistance request. In motion by Ranft, seconded by Weisenfeld, Resolution No. 2026-96 entitled “Resolution Approving City Assistance for American Legion Post #37 Walk of Honor Parade” was introduced. Upon roll call, with all in favor, the Resolution was declared passed and adopted. A complete copy of Resolution No. 2026-96 is contained in the City Administrator’s book entitled Council Resolutions 26. New Licenses – City Administrator Prafke reviewed the new license applications, noting all appropriate background checks were passed. Councilmembers Weisenfeld and DeVos shared their concerns about the broader policy of issuing peddler licenses, particularly for door-to-door sales. In motion by Pettis, seconded by Ranft, Resolution No. 2026-97 entitled “Resolution Approving New Licenses” was introduced. Upon roll call, with Councilmembers Weisenfeld and DeVos voting against, and all others in favor, the Resolution was declared passed and adopted. A complete copy of Resolution No. 2026-97 is contained in the City Administrator’s book entitled Council Resolutions 26. ## Reports Mayor’s Report – Mayor Nowell thanked community organizations for their work organizing summer events and recognized the Saint Peter Lions Club for its 80th anniversary with a proclamation. Councilmember Reports – Councilmembers DeVos and Sharstrom reported on legislative testimony regarding use of local sales tax authority to help fund improvements at Gorman Park. City Administrator Reports – City Administrator Prafke recognized National Public Works Week, May 17–23 and thanked public works staff for their service. There being no further business, a motion was made by Ranft, seconded by Pettis, to adjourn. With all in favor, the motion carried, and the meeting adjourned at 7:42 p.m. ___________________________________ ## Shanon A. Nowell ## Mayor ## ATTEST: _________________________________ ## Todd Prafke ## City Administrator 7 ## Memorandum ## TO: Todd Prafke DATE: 5/22/2026 ## City Administrator ## FROM: Brenda McHugh ## Library Supervisor ## RE: Circulation Clerk Appointment ## ACTION/RECOMMENDATION Approve the appointment of Angi Dedinsky-Doell as the new Circulation Clerk for the library. ## BACKGROUND The recruitment process for the position of Circulation Clerk has been completed. In April 2026, 19 individuals applied for the position, with four selected for the interview process. Upon the completion of the interview process, the position has been offered and verbally accepted by the selected candidate. I recommend the appointment of Angi Dedinsky-Doell. Ms. Dedinsky-Doell has the experience that meets all the requirements for the position and staff are excited to have her join the team. Please feel free to contact me if you have any questions or concerns about this agenda item. ## BKM 8 ## Memorandum ## TO: Todd Prafke DATE: 5/22/2026 ## City Administrator ## FROM: Kayla Campbell ## Interim Recreation & Leisure Services Director ## RE: 2026 Seasonal Employee Appointment – Recreation & Leisure Services ## ACTION/RECOMMENDATION Approve the following seasonal employee appointment for the Recreation & Leisure Services Department Summer 2026. ## BACKGROUND The Recreation & Leisure Services Department administers and operates a variety of programs and facilities that require staff. Please appoint these individuals to the positions and wages listed below. All seasonal appointments have successfully passed a background check. All wages are provided according to the resolutions previously adopted by the City Council. Ms. King is a returning staff from Summer 2025. Her start date will vary based on availability. ## Employee Name Position Wage ## Maya King Recreation Leader $15.50 Please feel free to contact me with any questions or concerns regarding this agenda item. ## KC 9 ## Memorandum ## TO: Todd Prafke DATE: 5/22/2026 ## City Administrator ## FROM: Kayla Campbell ## Interim Recreation & Leisure Services Director ## RE: 2026 Recreation & Leisure Services Appointments ## ACTION/RECOMMENDATION Approve the following employee appointments for the Recreation & Leisure Services Department. ## BACKGROUND The Recreation & Leisure Services Department will operate Adult Softball Leagues – May through October of 2026. Please approve appointments for the following people at the position and wage listed. Wages are recovered by program fees. All candidates have completed background checks. ## Employee Name Wage/Hour Start Date Derrick Hoffman $33.00 May 28, 2026 Tanner Kendall $33.00 May 28, 2026 Joe Zachman $33.00 May 28, 2026 Please feel free to contact me with any questions or concerns regarding this agenda item. ## KC 10 ## Memorandum ## TO: Todd Prafke DATE: 5/22/2026 ## City Administrator FROM: Nicole Ruhland Kayla Campbell Seasonal Pool Manager Interim Recreation and Leisure Services Director ## RE: Seasonal Pool Staff Appointment ## ACTION/RECOMMENDATION Appoint the candidates below to the seasonal positions and wages listed. ## BACKGROUND The Recreation & Leisure Services Department will open the outdoor pool on June 5, 2026. I am seeking approval for the appointment of the following staff at the positions and wages listed to begin work in May and continue throughout the duration of the seasonal programs. All seasonal appointments have successfully passed a background check. All wages are provided according to the resolutions previously adopted by the City Council. Name Position/Budget Wage Kaelyn Loula Lifeguard $16.25 Olivia Denzer Lifeguard/WSI $16.75 ## Karley Becthold Cashier $12.50 ## Henry Johnson Cashier $12.50 Please feel free to contact the City Administrator with any questions or concerns regarding this agenda item. ## NR/KC/ks 11 ## Memorandum ## TO: Todd Prafke DATE: 5/22/2026 ## City Administrator FROM: Pete Moulton Curtis Thompson Public Works Director Water Resources Superintendent ## RE: 2026 Seasonal Employees – Public Works ## ACTION/RECOMMENDATION Approve the following seasonal employee appointment for the Public Works Department. ## BACKGROUND Public Works staffing levels are supplemented each year by the appointment of seasonal staff to assist with summer workloads. The following returning seasonal employee is recommended for approval; it is requested they be appointed for the year 2026 in the Public Works Department. ## Name Position/Budget Wage ## Kyler Link Seasonal Laborer/Stormwater $15.75 The wage indicated is based on the City Council approved seasonal position wage scale from December 2025. Starting dates will vary based on availability. Please feel free to contact me should you have any questions or concerns on this agenda item. ## PM/CT 12 ## Memorandum ## TO: Todd Prafke DATE: 5/22/2026 ## City Administrator ## FROM: Hayden Lacher ## Community Development Specialist ## RE: Annual Licenses Renewal ## ACTION/RECOMMENDATION Approve the annual license renewals. ## BACKGROUND The City has received renewal license applications for On Sale Liquor, Off Sale Liquor, Sunday Liquor, Off Sale 3.2 Beer, and Brewers. The licensing period for all alcohol related licenses is July 1, 2026 – June 30, 2027. Should you have any questions or concerns on these agenda items, please do not hesitate to contact me. ## HL/ 13 ## Memorandum ## TO: Todd Prafke DATE: 5/22/2026 ## City Administrator ## FROM: Pete Moulton ## Public Works Director ## RE: North 4 th ## and Union Street Signage ## ACTION/RECOMMENDATION Approve the installation of “Dead End” and “No thru traffic” signage on North 4 th Street north of Union Street. ## BACKGROUND The City received a complaint from a property owner on North 4 th Street that multiple cars and trucks are entering the cul-de-sac north of Union Street and then are required to turn around because the street is a dead end. The cost estimate to install a sign is less than $500 with funds coming from the Streets Section. Staff recommend authorization to install the sign. Please feel free to contact me should you have any questions or concerns on this agenda item. ## PM 14 ## Memorandum ## TO: Honorable Mayor Nowell DATE: 5/22/2026 ## Members of the City Council ## FROM: Todd Prafke ## City Administrator ## RE: Gym Floor Proposal Approval ## ACTION/RECOMMENDATION Approve the attached resolution accepting the proposal from Peterson Floor Surfacing for the refurbishment of the gym floor located at the Community Center in the amount of $32,867.00. ## BACKGROUND As Councilmembers may recall, this project was included in the 2026 General Fund and Community Center budgets. Periodic maintenance of the gym floor is necessary not only to preserve its appearance but also to extend its useful life. From time to time, adjustments to floor striping are also made to meet programming needs and support various activities. The Community Center gymnasium floor is one of the most heavily used in the community, making regular upkeep essential. This year’s maintenance plan includes stripping the floor, updating striping, and reapplying the surface coating. The City advertised the project on its website to solicit proposals and received one response. Staff believes the submitted cost is reasonable and consistent with budget expectations. Staff recommends acceptance of the proposal. Work would take place late this summer, prior to the start of heavier league and school use. ## FISCAL IMPACT: Funding for this work comes from the 2026 budget. ## ALTERNATIVES & VARIATIONS: Do not act: Staff will wait for additional direction. Negative vote: No further action will be taken. Modification of the Resolutions: The Council may choose to modify the resolution at any time. Please feel free to contact me if you have any questions or concerns about this agenda item. ## TP/ks 15 ## Memorandum ## TO: Todd Prafke DATE: 5/22/2026 ## City Administrator ## FROM: Perry Solheim ## Finance Director ## RE: Disbursements ## ACTION/RECOMMENDATION For your information, review, and approval. ## BACKGROUND Included in the consent agenda is a summary of the fund expenditures for disbursements made from May 7, 2026 to May 21, 2026 (totaling $1,680,064.61). ## FUND TOTALS ## 101 GENERAL FUND $68,934.53 ## 211 LIBRARY FUND $5,582.85 ## 213 PUBLIC ACCESS $382.99 ## 217 COMMUNITY CENTER $6,482.75 ## 219 AMERICAN RESCUE PLAN $742.50 ## 230 REVOLVING LOAN FUND $9,495.00 ## 401 PERM IMPROVEMENT REVOLGIN $1,683.00 ## 426 2026 EQUIPMENT CERTIFICATE $103,927.16 ## 471 NEW CITY HALL CIP $449,266.30 ## 601 WATER $85,294.20 ## 602 WASTEWATER FUND $209,258.30 ## 603 ENVIRO SERVICES FUND $50,395.33 ## 604 ELECTRIC FUND $667,584.19 ## 606 STORMWATER FUND $2,928.51 ## 820 RESTRICTED CONTRIBUTIONS $3,635.80 ## 826 GILBERTSON REC SCHOLARSHIP $1,125.00 ## 827 MN SQUARE VETERANS MEMORIAL $309.00 ## 830 MN RIVER VALLEY TRANSIT $13,037.20 ## GRAND TOTAL: $1,680,064.61 The City Council, department heads and select staff have received a list of the vendor details and amounts of these disbursements that total the amounts included in the main agenda packet. Please feel free to contact me if you have any questions or concerns about this agenda item. ## PS 16 ## CITY OF SAINT PETER, MINNESOTA ## RESOLUTION NO. 2026 - ## STATE OF MINNESOTA) ## COUNTY OF NICOLLET) ## CITY OF SAINT PETER) ## RESOLUTION APPROVING CONSENT AGENDA ## BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SAINT PETER, NICOLLET ## COUNTY, MINNESOTA, THAT: 1. The following employee appointments shall be made: Name Position/Budget Wage Angi Dedinsky-Doell Circulation Clerk $15.50 ## Maya King Recreation Leader $15.50 ## Derrick Hoffman Softball Umpire $33.00 ## Tanner Kendall Softball Umpire $33.00 Joe Zachman Softball Umpire $33.00 Kaelyn Loula Lifeguard $16.25 Olivia Denzer Lifeguard/WSI $16.75 ## Karley Becthold Cashier $12.50 ## Henry Johnson Cashier $12.50 ## Kyler Link Seasonal Laborer/Stormwater $15.75 2. The following licenses and permits are approved: ## On Sale Liquor 3 rd ## Street Tavern 408 S. 3 rd 7/1/2026 – 6/30/2027 El Agave 814 N MN 7/1/2026 – 6/30/2027 El Mazatlan 1611 Old MN 7/1/2026 – 6/30/2027 Embassy Bar 325 S MN 7/1/2026 – 6/30/2027 Flame Bar 225 Nassau 7/1/2026 – 6/30/2027 Gustavus Adolphus College 800 College 7/1/2026 – 6/30/2027 ## KAVO 225 S MN 7/1/2026 – 6/30/2027 ## Nicollet Café 402 S 3 rd 7/1/2026 – 6/30/2027 Paddlefish Brewing Company 108 S MN 7/1/2026 – 6/30/2027 ## Patrick’s On Third 125 S 3 rd 7/1/2026 – 6/30/2027 ## Red Men Club 412 S 3 rd 7/1/2026 – 6/30/2027 The Capitol Room 419 S MN 7/1/2026 – 6/30/2027 Tremendous Brewing Company 227 Mulberry 7/1/2026 – 6/30/2027 ## Off Sale Liquor Embassy Bar 325 S MN 7/1/2026 – 6/30/2027 Flame Bar 225 Nassau 7/1/2026 – 6/30/2027 MGM Wine & Spirits 100 N MN 7/1/2026 – 6/30/2027 The Market Wine & Spirits 502 S MN 7/1/2026 – 6/30/2027 ## Sunday On Sale Liquor 3 rd ## Street Tavern 408 S. 3 rd 7/1/2026 – 6/30/2027 El Agave 814 N MN 7/1/2026 – 6/30/2027 17 El Mazatlan 1611 Old MN 7/1/2026 – 6/30/2027 Embassy Bar 325 S MN 7/1/2026 – 6/30/2027 Flame Bar 225 Nassau 7/1/2026 – 6/30/2027 Gustavus Adolphus College 800 College 7/1/2026 – 6/30/2027 ## KAVO 225 S MN 7/1/2026 – 6/30/2027 ## Nicollet Café 402 S 3 rd 7/1/2026 – 6/30/2027 Paddlefish Brewing Company 108 S MN 7/1/2026 – 6/30/2027 ## Patrick’s On Third 125 S 3 rd 7/1/2026 – 6/30/2027 ## Red Men Club 412 S 3 rd 7/1/2026 – 6/30/2027 The Capitol Room 419 S MN 7/1/2026 – 6/30/2027 Tremendous Brewing Company 227 Mulberry 7/1/2026 – 6/30/2027 ## 3.2 Off Sale Beer CAPL Retail 624 S MN 7/1/2026 – 6/30/2027 Kwik Trip #466 1305 S MN 7/1/2026 – 6/30/2027 Kwik Trip #1152 1815 Old MN 7/1/2026 – 6/30/2027 Speedway #4141 123 St. Julien 7/1/2026 – 6/30/2027 ## 3.2 On Sale Beer St. Peter Girls Fast Pitch 1401 Nicollet Ave 7/1/2026 – 6/30/2027 ## Brewer Off Sale Malt Liquor Tremendous Brewing Company 227 Mulberry 7/1/2026 – 6/30/2027 Paddlefish Brewing Company 108 S MN 7/1/2026 – 6/30/2027 3. The installation of “Dead End” and “No Thru Traffic” signage on 4 th Street north of Union Street is approved. 4. The proposal from Peterson Floor Surfacing for the refurbishment of the Community Center gym floor in the amount of $32,867.00 is approved. 5. The schedule of disbursements for May 7, 2026 through May 21, 2026 are approved. Adopted by the City Council of the City of Saint Peter, Nicollet County, Minnesota, this 26 th day of May, 2026. ___________________________________ ## Shanon A. Nowell ## Mayor ## ATTEST: _________________________________ ## Todd Prafke ## City Administrator 18 ## Memorandum ## TO: Todd Prafke DATE: 5/22/2026 ## City Administrator ## FROM: Kayla Campbell ## Interim Recreation and Leisure Services Director ## RE: Youth Development Memorandum of Understanding ## ACTION/RECOMMENDATION Authorize execution of a Memorandum of Understanding for Youth Development and Youth Service programs with School District #508. ## BACKGROUND The City and School District have been partners on this program since 2004. The Memorandum outlines for the exchange of resources, both financial and in kind, for program administration, organization, staffing and scheduling. This year’s agreement is substantially similar to those previously approved by the City Council. This partnership was started to assure programs which were then operated by Community Education could continue even though State funding had been decreased. The Recreation and Leisure Services Department shall have a primary focus on youth activities and Community and Family Education will focus on adult activities during the summer. Funding from Community and Family Education is used to offset program costs while the Recreation and Leisure Services’ registration fees cover remaining program expenses. Should Community Education’s state funding stop, the City would need to evaluate financing possibilities for existing programs or stop providing services as a result of reduced funding. ## FISCAL IMPACT: The cost of service and the funding received are anticipated to be in balance for the 2026 year so this has no direct tax or general fund impact. ## ALTERNATIVES/VARIATIONS: Do not act: No further action will be taken without additional Council direction. Negative vote: Staff will assume the Council no longer wants to continue this partnership. The School District will be informed and a meeting scheduled to discuss the future of these programs. Modification of the resolution: Council may modify the agreement as needed and staff will present to the School District for reevaluation. Please feel free to contact me if you have any questions or concerns about this agenda item. ## KC/ 19 ## MEMORANDUM OF UNDERSTANDING July 1, 2026 – June 30, 2027 ## Saint Peter Public Schools - Community and Family Education and ## City of Saint Peter - Recreation and Leisure Services Department This memorandum identifies key components to maximize opportunities for the community. I.BEST PRACTICES AND GUIDING PRINCIPLES – School District #508, through the Community and Family Education Department (C&FE), and the City of Saint Peter, through the Department of Recreation and Leisure Services (R&LS), recognize a shared commitment to best practices that maximize opportunities for the community. A.Prioritize community needs and allocation of funding B.Delineate responsibilities to minimize program duplication C.When appropriate, combine resources, including staff and facilities, to strengthen and/or develop signature community-wide events D.Routinely examine and address community program and service needs E.Collaborate with other area organizations to strengthen the involvement and support of underserved families F.Co-publish seasonal brochures, promote each other's programs and events through print and social media outlets. G.Offer common registration dates ## II.YOUTH DEVELOPMENT/SERVICE FUNDING ASSURANCES ## STATEMENT OF ASSURANCES: Community and Family Education will provide funding to Recreation and Leisure Services to enhance Youth Development opportunities, meeting the intent of State Statutes, which govern Youth Development expenditures. ($7,500) Minnesota Statute (2003) 124D.19, Subd. 9. and 10.) (Age priority: 8 through 14 years) All programs assigned to these funds will not be subject to non-resident fees (City of Saint Peter); non-resident fees may be charged for non-residents of the Saint Peter School District. With additional youth development/service funds, the Recreation and Leisure Services Department will offer youth programs that provide youth with: ●An understanding and appreciation of service in their community through hands-on experiences ●Knowledge needed to make safe and healthy lifestyle choices ●An understanding of and appreciation and respect for diversity in race, culture, gender, age, social status, ability, etc. Memorandum of understanding 1 of 3 20 ●An opportunity to have a voice in decisions that affect them ●Positive recreational, social, and learning activities ●Opportunities to develop a safe, equitable, accepting, cooperative, friendly, and inclusive school and community environment ## III.AFTER-SCHOOL FUNDING ASSURANCES STATEMENT OF ASSURANCES: Community and Family Education (C&FE) will provide funding to Recreation and Leisure Services (R&LS) to enhance after-school opportunities, meeting the intent of State statutes, which govern after-school expenditures. ($2,700) (Minnesota Statute (2003) 124D.19, Subd. 13.) (Age priority: 8 through 14 years) All programs assigned to these funds will not be subject to non-resident fees (City of Saint Peter); non-resident fees may be charged for non-residents of the Saint Peter School District. With additional youth funds, the Recreation and Leisure Services Department will offer after-school programs that: ●Collaborate with and leverage existing community resources that have demonstrated effectiveness ●Reach out to youth, including underserved and at-risk youth in the community ●Serve children participating in adult-supervised programs during non-school hours ●Support academic achievement ●Increase skills in sports and other activities ## IV.GUIDELINES FOR SPONSORING YOUTH PROGRAMS ## SCHOOL YEAR 2026-27 YOUTH PROGRAMS (July 1, 2026–June 30, 2027) R&LS will offer the following: ●After school activities (e.g., Chess, Pickleball, eSports, Kids Club, ## Exploration Recreation, Fencing, Early Rec Out Days, and Open Gym) ●Leadership and/or certification programs for youth ages 14 and under ## (e.g., Babysitter Training, Be Prepared...NOT Scared, and Home Alone ## Class) C&FE will offer the following: ● Theatre & Fine Arts experiences ( e.g., Arts Center, Music Lessons) ● Educational enrichment experiences (e.g., foreign languages, nutrition, ## STEM, and STEAM) ● American Red Cross Swim Lessons at the middle school pool ● Certification programs for young adults 15 yrs + ## (e.g., First Aid, CPR, ## Lifeguard Training, Water Safety Instruction) ## SUMMER YOUTH PROGRAMS (July 1–August 31, 2026 and June 2-30, 2027) R&LS will offer the following: ●E-12 Youth activities, teams, and camps (e.g., Exploration Recreation, eSports, Fencing, youth sports, and camps) ●American Red Cross Swim Lessons at the City outdoor pool Memorandum of understanding 2 of 3 21 ● Leadership and/or certification programs for youth ages 14 and under ## (e.g., Volunteer In the Park, Babysitter Training, Guard Start, Water ## Safety Instructor Aide) C&FE will offer the following: ● Theatre and Fine Arts experiences (e.g., Prairie Fire Theatre, Music ## Lessons, and Arts Center Classes) ● Educational enrichment experiences (e.g., foreign languages, nutrition, ## STEM, STEAM reading) ● Parent/Child classes/events ● Certification programs for young adults 15 yrs + ## (e.g., First Aid, CPR, lifeguard training, and water safety instruction) ## V. FUNDING School District #508 shall provide the following funding to the City of Saint Peter for the provision of services: ## Youth Development Funding $7,500 ## After School Funding $2,700 The distribution of funds shall be made twice a year, and funds may be requested and distributed in two equal payments (e.g., July 1, 2026, and January 2, 2027). . ## VI. AMENDMENTS Either party may request changes to this MOU. Any changes, modifications, or revisions to this MOU that are mutually agreed upon by and between the parties to this MOU shall be incorporated by written instrument and effective when signed by both parties to this ## MOU. This agreement by and between School District #508 and the City of Saint Peter is hereby approved ## CITY OF SAINT PETER SCHOOL DISTRICT #508 _________________________________ ___________________________________ ## Todd Prafke Jon Graff ## City Administrator Superintendent _________________________________ ___________________________________ ## Date Date Memorandum of understanding 3 of 3 22 ## CITY OF SAINT PETER, MINNESOTA ## RESOLUTION NO. 2026 - ## STATE OF MINNESOTA) ## COUNTY OF NICOLLET) ## CITY OF SAINT PETER) ## RESOLUTION AUTHORIZING EXECUTION OF YOUTH DEVELOPMENT MEMORANDUM ## OF UNDERSTANDING WHEREAS, the City Council has established partnerships with many other local units of government including School District #508; and WHEREAS, the City and School have previously partnered on the programs provided for in the Memorandum of Understanding, for Youth Development and Youth Service Programs; and WHEREAS, use of the services provided continues to grow or be stable. ## NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SAINT PETER, NICOLLET COUNTY, MINNESOTA, THAT: the City Administrator is hereby authorized to execute a Memorandum of Understanding for Youth Development and Youth Service Programs with School District #508 for the period July 1, 2026 through June 30, 2027. Adopted by the City Council of the City of Saint Peter, Nicollet County, Minnesota, this 26 th day of May, 2026. ___________________________________ ## Shanon A. Nowell ## Mayor ## ATTEST: ____________________________________ ## Todd Prafke ## City Administrator 23 ## Memorandum ## TO: Honorable Mayor Nowell DATE: 5/22/2026 ## Members of the City Council ## FROM: Todd Prafke ## City Administrator ## RE: Minnesota River Valley Transit Lease ## ACTION/RECOMMENDATION Provide approval to enter into a lease agreement with the Minnesota River Valley Transit (MRVT) system for use of space at the new City Hall in Saint Peter. ## BACKGROUND The MRVT system, which serves the community, has leased space from the City for many years as part of the transit grant and budgeting process. As previously discussed, staff recommends approving a new lease with MRVT for the space used by MRVT operations at the new City Hall. A draft lease is included for Council review. If approved, the lease will be presented to MRVT at its next regular meeting, with a start date aligned with the planned move-in timeline. The space MRVT will occupy is increasing in square footage compared to the current space at the 227 Front Street building. The lease reflects not only square footage but also costs for items such as copies, IT support, utilities, break room use, phone services, and other minor expenses that are more efficiently included as part of an annual average rather than tracked separately on a monthly basis. Lease calculations are as follows: • Mechanical Room: 166 sq. ft. at $8.18 per sq. ft. • Office: 202 sq. ft. at $8.18 per sq. ft. • Garage: 2,545 sq. ft. at $10.18 per sq. ft. The total lease cost is $29,918.34 per year, an increase from slightly over $14,000 per year under the 2017 lease. This change reflects increased square footage but no change in the per‑square‑foot rate. Le Sueur’s lease for its transit location follows the same square‑foot cost and allocations and has been unchanged since 2017. Staff recommend approval of the lease agreement. 24 ## FISCAL IMPACT: There should be no change in fiscal impact compared to previous years, meaning no impact to your General Fund. Again, the revenue generated to the General Fund will be $29,918.34 per year, up from slightly over $14,000 per year under the current lease. ## ALTERNATIVES/VARIATIONS: Do not act: Staff will wait for additional direction. Negative vote: Should the Council not approve execution of the lease a little extra time would be needed to re-assess and plan. Modification of the Resolution: This is always an option of the City Council. Please feel free to contact me should you have any questions or concerns on this agenda item. ## TP/ks 25 ## LEASE AGREEMENT BY AND BETWEEN THE CITY OF SAINT PETER AND MINNESOTA ## RIVER VALLEY TRANSIT This Agreement is hereby made and entered into this _____ day of _____ by and between the City of Saint Peter, Minnesota, a Minnesota municipal corporation, hereinafter referred to as "Lessor" and Minnesota River Valley Transit, hereinafter referred to as "Lessee". ## WITNESSETH: WHEREAS, Lessor is the owner of a building on lands owned by Lessor, known as Saint ## Peter City Hall ;and WHEREAS, Lessee is desirous of renting a portion of such building together with fixtures and personal property located therein all in accordance with the terms and conditions of this Agreement. NOW, THEREFORE, in consideration of the covenants and agreements herein contained the parties hereto agree as follows, to-wit: 1. Lessor does hereby lease unto Lessee and Lessee does hereby hire from Lessor that portion of City Hall described in “Exhibit A" hereinafter referred to as "Leased Premise" together with access thereto, the use of parking spaces adjacent thereto and the use of the restrooms in such building. 2. Lessee shall use the Leased Premise for office space, the parking of Lessee's transit buses and use of a portion of the garage area of such City Hall for parking, repair and maintenance and providing security for its vehicles and for no other purposes unless mutually agreed upon between the parties hereto. 3. The term of this Lease shall commence on June 1, 2026 and terminate when indicated by either party after receipt of a 120 day written notice. 4. Lessee shall pay to Lessor as rent under this Lease Agreement, the sum of $ 29,918.34 per year to be paid in equal monthly installments commencing June 1, 2026, in the amount of $2,409.86 with succeeding installments in like amount to be due monthly thereafter during the term of this Lease. Any installment of rent accruing under the provisions of this Lease that shall not be paid when due, shall require Lessee at Lessor's option to pay in addition to such rent, a late payment penalty of 5% of such rental payment. 5. Lessee shall not use or permit the Leased Premise of any part thereof to be used for any purpose or purposes other than the purpose or purposes for which the Leased Premise is hereby leased and no use shall be made or permitted to be made of the Leased Premise, or acts done which will cause a cancellation of any insurance policies covering the building located thereon or any part thereof, nor shall Lessee sell or permit to be kept, used or sold in or about the Leased Premise any article which may be prohibited by the standard form of fire insurance policies. Lessee shall, at its own expense, comply with all requirements pertaining to the Leased Premise of any insurance organization or company necessary for the maintenance of insurance as herein provided covering any building or appurtenance at any time located on the Leased Premise. 6. Lessee shall not commit or suffer to be committed any nuisance or waste on the Leased 26 Premise. 7. Lessee shall be responsible during the term of this Lease, at its own expense and without any expense to Lessor, to keep and maintain the Leased Premise in good, sanitary and neat order, condition and repair. 8. Lease shall include basic utilities, including but not limited to electricity, building and liability insurance, telephone and internet service and hook-up, refuse removal and any other utilities that are used on or about the Leased Premise. 9. Lease shall include administrative and computer necessities, including anti-virus, patch Tuesday, firewall, exchange, backup and tapes, website and social media, software and video support, employee applications, purchase orders, payroll/receipt software maintenance, new employee forms and policies, timesheets, log sheets, pre-trip list, and bus maintenance software. (Office staff available to perform transit specific action items for these will be billed through payroll.) 10. In addition to the Leased Premise above described, Lessee shall also be entitled to use personal property owned by Lessor and located on or in the Leased Premise including non-exclusive use of the kitchen and kitchen facilities in the building, telephones, 2-way radios and other communication devices on the Leased Premise, TV, VCR, wireless internet, desks, chairs, filing cabinets, shelving, carpeting, air conditioning, copy machine, tables, waste receptacles, floor mats, computer hutch, storage areas, shovels, broom, ice scrapers, battery charger, remotes for overhead power doors, carbon monoxide gas detector, water softener and fire extinguishers. The use of the above described personal property shall be non-exclusive with the understanding that Lessor may allow other persons or entities to use such personal property. 11. Lessee has examined the Leased Premise and accepts it in its present condition. At the end of the term of this Lease and any and all renewals thereof, Lessee shall quit and surrender the Leased Premise in as good condition as the reasonable use thereof will permit and shall not make any major alterations, additions or improvements to said Premise without the express prior written consent of Lessor which shall not be unreasonably withheld. All erections, alterations, additions and improvements whether temporary or permanent in character which may be made upon the Leased Premise either by Lessee or Lessor (except moveable personal property of Lessee) installed at the expense of Lessee shall be the property of Lessor and shall remain upon and be surrendered with the Leased Premise as part thereof at the termination of this lease. 12. If any action at law or in equity should be brought to recover any rent under this Lease or for or on account of any breach of or to enforce or interpret any of the provisions of this Lease or for the recovery of the possession of the Leased Premise the prevailing party shall be entitled to recover from the other party as part of the prevailing party's costs, reasonable attorney's fees and costs, the amount of which shall be fixed by the court and shall be made a part of any judgment or decree rendered. 13. Lessor shall have the right and privilege of inspecting the Leased Premise at all reasonable times upon reasonable notice given to Lessee during the duration of this Lease and any and all extensions and renewals thereof. 14. Lessee shall not be deemed to be in default hereunder in the payment of rent or the 27 payment of any other monies as herein required or in the furnishing of any bond or insurance policy when required herein unless Lessor shall first give to Lessee seven (7) days written notice of such default and Lessee shall have failed to cure such default within such seven (7) day period. 15. The waiver by Lessor of or the failure of Lessor to take action with respect to any breach of any term, covenant or condition herein contained shall not be deemed to be a waiver of such term, covenant or condition or any subsequent breach of the same or any other term, covenant or condition herein contained. The subsequent acceptance of rent hereunder by Lessor shall not be deemed to be a waiver of any preceding breach of Lessee of any term, covenant or condition of this lease other than the failure to Lessee to pay the particular rental so accepted regardless of Lessor knowledge of such preceding breach at the time of acceptance of such rent. 16. Any holding over after the expiration of the term of this lease with consent of Lessor shall be construed to be a tenancy from year-to-year at the same annual rental as required to be paid by Lessee for the period immediately prior to the expiration of the term hereof and shall otherwise be on the terms and conditions herein specified so far as applicable. 17. The covenants and conditions herein contained shall be subject to the provisions as to assignment, transfer and subletting and shall apply and bind the successors and assigns of the parties hereto. 18. Time is of the essence of this lease and of each and every covenant, term, condition and provision hereof. 19. Lessee shall not sell, assign, or sublet all or any portion of the Leased Premise to a third party without the express written consent of Lessor. In the event that such consent is given by Lessor to any assignment, subletting or transfer such consent shall not be considered to be a waiver of this paragraph with reference to subsequent assignments, sublettings or transfers of all or a portion of the above-described Leased Premise to any other third parties. Such consent shall not be unreasonably withheld. 20. In the event that Lessee should cause the deposit of any hazardous waste or create any environmental problem on the Leased Premise, Lessee shall be responsible for all necessary cleanup of such hazardous substance or environmental problem that may be necessary to satisfy the rules and regulations promulgated by the Minnesota Pollution Control Agency or the United States Environmental Protection Agency. The cost of such clean up shall be Lessee's responsibility and Lessee shall hold Lessor harmless and free and clear of any and all liability in connection therewith and shall indemnify Lessor for any loss occasioned thereby including reasonable attorney's fees and costs. ## 21. APPLICABLE LAW. THIS AGREEMENT SHALL BE GOVERNED BY AND CONSTRUED ## IN ACCORDANCE WITH THE LAWS OF THE STATE OF MINNESOTA. ## 22. TIME OF THE ESSENCE. TIME IS OF THE ESSENCE AND ALL TERMS OF THIS ## LICENSE. 23. Further Assurances. Each of the parties agree to execute all documents and instruments and to take or to cause to be taken all action which are necessary or appropriate to comply with the terms of this Agreement. 28 24. Amendments, Supplements, etc.. This Agreement may be amended or supplemented at any time by additional written agreements as may mutually be determined by the parties to be necessary, desirable, or expedient to further the purpose of this Agreement or to clarify the intention of the parties. 25. Rights Cumulative. All rights and remedies of each of the parties under this Agreement will be cumulative, and the exercise of one or more rights or remedies will not preclude the exercise of any other right or remedy available under this Agreement or applicable law. 26. Severability. Any term or provision of this Agreement that is invalid or unenforceable will not be ineffective to the extent of such invalidity or unenforceability without rendering invalid or unenforceable but remaining rights of the party benefiting from the provision or any other provisions of this Agreement. 27. Execution of Counter-Parts. This Agreement may be executed by one or more counter- parts, each of which will be deemed an original, but all of which together shall constitute one and the same agreement. 28. No Reliance. CITY and TENANT represent to one another that each has read this Agreement and has obtained such advice from counsel as deemed appropriate under the circumstances. Except as clearly indicated, CITY and TENANT have not relieve any promises or representations of the other. 29. Interpretation. This Agreement and any other documents related to it will be interpreted in a fair and neutral manner, without favoring one party over the other. No provision of this Agreement or any other document related to it will be interpreted for or against any party because that party or its legal representatives drafted the provision. 30. Titles and Headings. Titles and headings to sections are inserted for convenience of reference only, and are not intended to be a part of or to affect the meaning or interpretation of this Agreement. 29 IN WITNESS WHEREOF the parties have executed this Lease at Saint Peter, Minnesota, on the day and year first written above. ## MINNESOTA RIVER CITY OF SAINT PETER ## VALLEY TRANSIT ____________________________ ________________________________ Mark Huntington Shanon Nowell ## Chairperson Mayor ## ATTEST: _____________________________ ________________________________ ## ______________________ Todd Prafke ## MRVT _______________ City Administrator ## STATE OF MINNESOTA) ## ) SS ## COUNTY OF __________) The foregoing instrument was acknowledged before me this __________ day of ____________, 2026, by Mark Huntington and________________, the chairperson and ____________________ of the Minnesota River Valley Transit. ________________________________ ## Notary Public ## STATE OF MINNESOTA) ## ) SS ## COUNTY OF NICOLLET) The foregoing instrument was acknowledged before me this __________ day of ____________, 2026, by S and Todd Prafke, Shanon Nowell the Mayor and City Administrator of the City of Saint Peter. ________________________________ ## Notary Public 30 ## CITY OF SAINT PETER, MINNESOTA ## RESOLUTION NO. 2026 - ## STATE OF MINNESOTA) ## COUNTY OF NICOLLET) ## CITY OF SAINT PETER) ## RESOLUTION APPROVING A LEASE AGREEMENT WITH MINNESOTA RIVER VALLEY ## TRANSIT (MRVT) FOR USE OF SPACE AT THE NEW CITY HALL WHEREAS, Minnesota River Valley Transit (MRVT) has leased space from the City of Saint Peter for many years as part of the transit grant and budgeting process; WHEREAS, the MRVT system will continue to provide transit services to the community and will require office, garage, and mechanical room space at the new City Hall facility; WHEREAS, the space MRVT will occupy at the new City Hall reflects an increase in square footage compared to the space previously used at the 227 Front Street location; WHEREAS, the proposed lease incorporates square-footage charges and costs associated with copies, IT support, utilities, phone services, break room access, and similar expenses, averaged on an annual basis for efficiency; WHEREAS, the annual lease cost totals $29,918.34, reflecting increased square footage but maintaining unchanged per-square-foot rates; WHEREAS, approval of the lease agreement will generate annual revenue of $29,918.34 to the City’s General Fund, with no change in fiscal impact relative to prior lease years; ## NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SAINT PETER, NICOLLET COUNTY, MINNESOTA, THAT: t he City Council approves and authorizes execution of the Lease Agreement with the Minnesota River Valley Transit (MRVT) system for the use of designated space within the new City Adopted by the City Council of the City of Saint Peter, Nicollet County, Minnesota, this 26 th day of May 2026. ___________________________________ ## Shanon A. Nowell ## Mayor ## ATTEST: _________________________________ ## Todd Prafke ## City Administrator 31 ## Memorandum ## TO: Honorable Mayor Nowell DATE: 5/22/2026 ## Members of the City Council ## FROM: Todd Prafke ## City Administrator ## RE: City Assistance Request: GAC Alumni Event ## ACTION/RECOMMENDATION Provide authorization for City assistance for a Gustavus Adolphus College alumni event on May 30, 2026. ## BACKGROUND The Gustavus Alumni and Parent Engagement Office has contacted the City to request assistance for an alumni event to be held on Saturday, May 30, 2026 from 8:00pm – 11:00pm in the First National Bank parking lot. The event would include a band, food and refreshments provided by Patrick’s On Third, and would open to the public. They are expecting 200-300 people to attend the event, will use their own security to staff the event. Should there be inclement weather, the event will be moved to the Gustavus campus. The request from the Office of Alumni/Parent Engagement Office at Gustavus addresses all of staff’s concerns related to parking, pedestrian safety, liquor control (fenced area – with limited entrance for those of legal drinking age and on-site security staff), licensing of food and beverage vendors (food/beverages provided by a licensed caterer), restrooms, lighting, severe weather backup plans, traffic control and the like. In addition, they may look to connect to the transformer near the site for electric service. I recommend approval as outlined in the attached resolution. ## FISCAL IMPACT: The cost to the City for provision of this assistance is estimated at $1,000. ## ALTERNATIVES/VARIATIONS: Do Not Act: Staff will notify Gustavus officials. Negative Vote: Staff will notify Gustavus officials. Modification of the Resolution: This is always an option of the City Council. Please feel free to contact me if you have any questions or concerns about this agenda item. ## TP/ks 32 ## Gustavus Adolphus College ## Office of Alumni and Parent Engagement ## Reunion Weekend Community Concert 2026 ## Formal Request Event Introduction: The Office of Alumni and Parent Engagement at Gustavus Adolphus College will host 500-700 alumni for Reunion Weekend, which is scheduled to take place on campus and surrounding event spaces Friday, May 29 through Sunday, May 31, 2026. As part of our offerings, we plan to host an outdoor community concert in St. Peter, giving our guests a chance to mix with community members, relive memories of spending time in St. Peter, as well as support local businesses. Event contact: Office of Alumni and Parent Engagement at Gustavus Adolphus College; ## Kelsey Backer, Asst Director; 651-304-7931, kmbacker@gustavus.edu; Angela Erickson, Director; 320-491-9451; aerick13@gustavus.edu. Date: Saturday, May 30, 2026; time of event will be from 8 p.m. until 11 p.m. Set up begins around noon of Saturday, May 30th; Tear down: Sunday, May 31st Event title: Reunion Weekend Community Concert, featuring Big Toe and the Jam band, food and refreshments provided by Patrick’s on Third. Audience: Public event, primary audience is Gustavus alumni visiting for Reunion Weekend as well as St. Peter community members. 200 - 300 attendees expected. Parking: A majority of our guests will be transported from the Gustavus Adolphus College campus by shuttle to the event, which will limit a need for additional parking. The College will schedule Dial-A-Ride shuttle services as well as campus-owned vans to transport guests from campus to the Block Party. Guests that intend to drive and park at the event will be directed to park on city streets (W Nassau, S 3rd St, W Grace St, and Park Row). 1 33 In the past, we have not relied heavily on the former City parking lot on the southwest corner of Grace Street / Highway 169 as our event guests utilized the shuttle service and walked from campus to the event. We don’t anticipate any major problems with parking now that that lot is developed. Location: First National Bank Minnesota parking lot, 226 W Nassau St, St Peter, MN 56082 The event will take place in the parking lot of St. Peter’s First National Bank, and no street closures will be required. G&K Rental will provide crowd control fences to contain our event guests and alcohol consumption to the designated parking lot. Guests will enter through one controlled entrance on Grace Street. Walk up registrants will be welcome. We expect to welcome around 250 guests. ## Event Set-up: The Community Concert is the product of a partnership between Gustavus Adolphus College, the First National Bank of St. Peter, and Patrick’s on Third. Beginning around noon on Saturday May 30th, after closing hours for First National Bank, our team of vendors and Gustavus staff will begin to set up the event stage (rollaway bandshell provided by City of North Mankato), tables, chairs, and other staging in the parking lot of the First National Bank. Patrick’s will 2 34 provide a small tent to cover the concessions and the band will be covered by the bandshell. The music is expected to begin around 8 p.m., and end no later than 11 p.m. Per the requirement of Big Toe and the Jam’s contract, Gustavus Adolphus College will provide a 16’ x 24’ stage (via the bandshell). The Gustavus Alumni Office will hire a technician from Ploog Electric to access 220 volt / 100 amp power from the electrical box in the First National Bank alley for the performance. In case of rain or lightning, the performance and crowd will be moved to the Lund Center Arena on the Gustavus Adolphus College campus. Patrick’s on Third will move their services to Lund Center in this case. The electricians at Ploog Electric will help coordinate appropriate electrical plans, utilizing electrical plug-ins at First National Bank to tap into the power source in the alleyway between First National Bank and the businesses on Minnesota Avenue. They will also coordinate plans to comply with GOPHER State One-Call regulations. A majority of our guests will be transported from the Gustavus Adolphus College campus by shuttle to the event, which will limit a need for additional parking. Guests that intend to drive and park at the event will be directed to park on city streets (W Nassau, S 3rd St, W Grace St, and Park Row). No street closures will be required for this event. In the case of inclement weather: If the concert needs to be moved to the Gustavus Lund Forum, text messages will be sent to all Reunion Weekend registrants, and signs will be posted at the First National Bank concert site to direct guests to the new event location. The call to change locations will be made no later than 3 p.m. on Saturday, May 30th.. Event details: Music, provided by Big Toe and the Jam, is contracted to begin their first set at 8 p.m. and end at 11 p.m., playing two 90-minute sets. In the event of rain, the Community Concert will be moved to Lund Center Arena at Gustavus Adolphus College. They will arrive onsite at 4 p.m. The City of North Mankato is renting their roll-away bandshell to Gustavus Adolphus College for this event to be used as shelter for the band. Request: In the past, Gustavus Adolphus College has partnered with the City of St. Peter to provide city picnic tables and traffic cones to notify residents to move their vehicles for the evening. Will the City be able to provide these services again this year? ## Guest Accommodations: ● Restrooms and wash stations provided by Onsite Companies: ○ Two Port-O-Johns available, one accessible Port-O-John ○ One communal hand wash station with soap and running water 3 35 ● Refuse containers available from Patrick’s ○ Trash Gustavus Adolphus College will provide a Certificate of Insurance for this event, which will be provided by the Director of Environmental Health, Safety, and Risk Management at Gustavus. In the past, we have not provided any dedicated medical personnel to staff this event. However, we will have several reserve officers working security at this event, who are trained in first aid and emergency response. We will rely on them and members of our staff who are first aid certified to respond to any medical emergencies. Food and refreshments: This event plans to offer water, soft drinks, and beer and wine, which will be provided by Patrick’s on Third, which is licensed through the State of Minnesota and Nicollet County Public Health Department. Accompanying these refreshments, food will also be provided, including, nachos, mixed crackers, popcorn, and chips. All of the logistics for the food items will be managed by Patrick’s on Third. To receive food and beverages, guests will be required to show ID at the Patrick’s check-out table before purchasing alcohol. Alcoholic beverages will not be allowed to leave the event venue, as there will be crowd control fencing lining the perimeter of the First National Bank parking lot. There will be one way into the concert venue and one way out. Gustavus Reunion Weekend staff will be monitoring the movement of the crowd and will not permit alcohol to leave the enclosed parking lot. 4 36 ## CITY OF SAINT PETER, MINNESOTA ## RESOLUTION NO. 2026 - ## STATE OF MINNESOTA) ## COUNTY OF NICOLLET) ## CITY OF SAINT PETER) ## RESOLUTION APPROVING CITY ASSISTANCE FOR GUSTAVUS ADOLPHUS COLLEGE ## ALUMNI/COMMUNITY EVENT WHEREAS, the City Council wishes to promote community events in Saint Peter’s downtown that provide for activities that are inclusive of the entire community; and WHEREAS, a request has been received from Gustavus Adolphus College Office of Alumni and Parent Engagement, for a n alumni e vent that is open to the general public on May 30, 2026; and WHEREAS, the event is to be held in the First National Bank parking lot located at the corner of ## West Grace and South Third Street; and WHEREAS, the organizers have planned for security, waste, sanitation and vending needs; and WHEREAS, the expected attendance at the event is 200-3 00; and WHEREAS, staff recommends approval of the request for City assistance. ## NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SAINT ## PETER, NICOLLET COUNTY, MINNESOTA, THAT: 1. Gustavus Adolphus College will be allowed to: • Hold their event on May 30, 2026 in the private parking lot of First National Bank with all electrical service provided by connection to the Bank or through a transformer in the alley near the site. • Extend the music to 11:00 p.m. unless instructed to end earlier by the St. Peter Police Department. 2. The City will provide for the following: • Use of up to 10 picnic tables. • Use of electricity and access to transformer for electrical connection by license contractor. 3. The authorization is provided contingent upon Gustavus Adolphus College providing for the following: • Prior to the event, provide the City Administrator’s Office with a certificate of insurance in an amount not less than $1,500,000 per occurrence naming the City as an additional insured. • Obtain all necessary licenses, including a show license, from the City prior to the event. • Provide appropriate lighting, restroom, hand wash stations with soap and running water and refuse facilities for the event. 37 • Inform the abutting property owners of the plans, event time, access, security and clean up schedule. • Ensure that all vendors are appropriately licensed. • Meet the security requirements directed by the Chief of Police. • Return the site to pre-event condition upon completion of the event. Adopted by the City Council of the City of Saint Peter, Nicollet County, Minnesota, this 26 th day of May, 2026. ___________________________________ ## Shanon A. Nowell ## Mayor ## ATTEST: ____________________________________ ## Todd Prafke ## City Administrator 38 ## Memorandum ## TO: Honorable Mayor Nowell DATE: 5/22/2026 ## Members of the City Council ## FROM: Todd Prafke ## City Administrator ## RE: New City Hall Change Orders Approval ## ACTION/RECOMMENDATION Provide approval of the attached resolution agreeing to change orders 1, 2, 3, and 4. ## BACKGROUND Work continues on the remodel of the New City Hall (the former Scholarship America building). As Councilmembers know, the Police Department, Transit operations, and City Hall offices will be relocated from 227 S. Front Street to the new Civic Way location. As part of the project budget and construction process, procedures were established for reviewing and approving change orders. The Council previously allocated $110,000 in contingency funding for construction-related changes. Per the City’s purchasing policy, any change order exceeding $25,000 requires Council approval. Four change orders have been processed to date, all of which are detailed in the attached Project Change Order Log. These have been reviewed either through the purchasing policy process or by the assigned Building Committee and are now recommended for Council approval. Also attached is an updated project budget summary, including construction costs incurred to date. Please note that the contingency amount on the Change Order Log applies only to construction management and construction expenses. It does not include other budgeted items such as architectural fees, moving costs, and furniture. ## FISCAL IMPACT Approval of all four change orders will fully expend the $110,000 contingency and require an additional $5,869 from the overall project budget. It is important to highlight that approximately $41,000 of the contingency expenditures relate to costs that would typically be covered by insurance. These expenses stem from a lightning strike that damaged the fire alarm and smoke detection system. Integrating repairs into this project helps ensure the entire system functions properly throughout the facility. 39 ## ALTERNATIVES & VARIATIONS: Do not act: Staff will wait for additional direction. Negative vote: No further action will be taken. Modification of the Resolutions: The Council may choose to modify the resolution at any time. Please feel free to contact me if you have any questions or concerns about this agenda item. ## TP/ks 40 41 42 ## City of Saint Peter ## New City Hall Current Cost Estimates as of 4/30/26 ## New City Hall Project #905GO COP Funded ## ItemVendor ## Total ## Estimated Amount Paid to 12/31/25 Paid to 4/30/26 ## Total Paid to ## Date ## Remaining ## Budget ## Amount ## Funded by GO ## COP Funded by ## Grants, Rebates or ## Other Notes Property AcquisitionSch. America1,500,000$ 1,491,101$ 1,491,101$ 8,899$ 1,500,000$ -$ Completed Design FeesISG456,000 417,103 417,103 38,897 456,000 May vary due to add'l scope for Geo or Lease updates Demo and ConstructionRW Carlstrom5,994,752 2,073,184 2,073,184 3,921,568 5,994,752 6/6/2025 RWC est (attached) inc. $250,000 Contingency Special TestingVarious TBD50,000 9,799 9,799 40,201 50,000 Furniture, Fixtures & Equipment (FFE)Various TBD200,000 15,684 15,684 184,316 200,000 Tech Upgrades (Council, Police, WW)Various TBD30,000 - - 30,000 30,000 Exterior SignageTBD30,000 - - 30,000 30,000 TP est (City Hall, Police, Tenant) MovingKato Moving50,000 - - 50,000 50,000 Kato Moving est x2 Leasehold Upgrades for TenantsRW Carlstrom300,000 - - 300,000 300,000 - TD est (School District/others) ISG will start design 45 days Legal & Recording40,000 7,235 7,235 32,765 40,000 Builders Risk Ins3,112 3,112 (3,112) Bond Issue Costs106,087 106,087 (106,087) 106,087 Project total8,650,752$ 4,123,306$ 4,527,446$ 8,756,839$ -$ 10.30.25BOKF Draw #12,334,314.05 446.00 43 ## CITY OF SAINT PETER, MINNESOTA ## RESOLUTION NO. 2026 - ## STATE OF MINNESOTA) ## COUNTY OF NICOLLET) ## CITY OF SAINT PETER) ## RESOLUTION APPROVING CHANGE ORDERS 1, 2, 3, AND 4 FOR THE NEW CITY HALL ## PROJECT WHEREAS, work continues on the remodel of the New City Hall (the former Scholarship America building), which will house the Police Department, Transit operations, and City Hall offices; and WHEREAS, as part of the project budget and construction process, procedures were established for reviewing and approving change orders, and the Council previously allocated $110,000 in contingency funding; and WHEREAS, four change orders have been processed to date, reviewed through the purchasing policy or by the Building Committee, and are recommended for Council approval; and WHEREAS, the contingency amount listed in the Change Order Log applies only to construction management and construction expenses, and does not include separately budgeted items such as architectural fees, moving costs, and furniture; and WHEREAS, approval of the four change orders will fully expend the $110,000 contingency and require an additional $5,869 from the overall project budget; and WHEREAS, approximately $41,000 of the contingency expenditures relate to costs stemming from a lightning strike that damaged the fire alarm and smoke detection system, requiring integration into the project to ensure proper facility-wide operation. ## NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SAINT PETER, NICOLLET COUNTY, MINNESOTA, THAT: The Council hereby approves Change Orders 1, 2, 3, and 4 for the New City Hall project as outlined in the Change Order Log. Adopted by the City Council of the City of Saint Peter, Nicollet County, Minnesota, this 26 th day of May 2026. ___________________________________ ## Shanon A. Nowell ## Mayor ## ATTEST: _________________________________ ## Todd Prafke ## City Administrator 44 ## Memorandum ## TO: Honorable Mayor Nowell DATE: 5/22/2026 ## Members of the City Council ## FROM: Todd Prafke ## City Administrator ## RE: Maintenance Engineer FTE addition ## ACTION/RECOMMENDATION Approve the attached resolution providing for the addition of 1 FTE to the division providing custodial and maintenance services to buildings throughout the City. ## BACKGROUND Members may recall that funding for this additional FTE was provided for across multiple funds for the 2026 year. The primary cost impact will be accounted for in the general fund as this post position will add significant hours due in part to the increase in square footage of the new City Hall. This will increase the total number of allotted FTE's in this division to five. This will also result in some service level modifications that are needed in other facilities owned by the City. It will reduce some of your contract and special project labor and is needed to ensure we are able to meet standards for use, maintenance and cleanliness within your community use and employee use spaces. ## FISCAL IMPACT: This additional FTE was budgeted as a part of your 2026 budget process the estimated total cost of employment is slightly over $80,000 dependent on level of benefits that are provided. ## ALTERNATIVES & VARIATIONS: Do not act: Staff will wait for additional direction. Negative vote: No further action will be taken a nd we continue down the path that we have currently which would likely result in a reduction in services to your current and future occupied facilities. Modification of the Resolutions: The Council may choose to modify the resolution at any time. Please feel free to contact me if you have any questions or concerns about this agenda item. ## TP/ks 45 ## CITY OF SAINT PETER, MINNESOTA ## RESOLUTION NO. 2026 - ## STATE OF MINNESOTA) ## COUNTY OF NICOLLET) ## CITY OF SAINT PETER) ## RESOLUTION PROVIDING FOR THE ADDITION OF ONE FULL-TIME EQUIVALENT (FTE) ## CUSTODIAL POSITION WHEREAS, the City of Saint Peter provides custodial and maintenance services across multiple City-owned facilities; WHEREAS, funding for an additional Full-Time Equivalent (FTE) custodial position was approved across multiple funds as part of the 2026 budget process; WHEREAS, the increased square footage of the new City Hall facility necessitates additional custodial staffing capacity; WHEREAS, the addition of this position will increase the total number of allotted FTEs in the division to five; WHEREAS, this staffing addition will allow the City to maintain expected service levels and cleanliness standards across employee and community use spaces; WHEREAS, the additional FTE is expected to reduce contract labor and special project labor needs; WHEREAS, the estimated total annual cost of employment for the added FTE is slightly over $80,000 depending on level of provided benefits. ## NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SAINT PETER, NICOLLET COUNTY, MINNESOTA, THAT: t he Council approves the addition of one Full-Time Equivalent (FTE) position in the custodial and maintenance services division, increasing the total allotment to five. Adopted by the City Council of the City of Saint Peter, Nicollet County, Minnesota, this 26 th day of May, 2026. ___________________________________ ## Shanon A. Nowell ## Mayor ## ATTEST: _________________________________ ## Todd Prafke ## City Administrator 46 ## Memorandum ## TO: Honorable Mayor Nowell DATE: 5/22/2026 ## Members of the City Council FROM: Todd Prafke Corree Johnson City Administrator Sustainability/Communications Coordinator ## RE: Social Media & Internet Use Policy Update ## ACTION/RECOMMENDATION Approve the attached updated policy for Social Media and Internet Use by City Employees. ## BACKGROUND The City of Saint Peter uses social media and digital communication platforms to share information regarding City services, programs, projects, events, public safety updates, and community initiatives. As the City’s use of social media has expanded, staff identified the need to modernize and clarify the existing policy to better reflect current communication practices, security standards, records retention requirements, and employee responsibilities. The updated policy establishes clearer procedures for: • Social media account approval and oversight; • Employee publishing and commenting authorization; • Use of approved publishing software; • Comment moderation and public interaction; • Records retention and data practices compliance; and • Employee use of personal social media accounts when discussing City matters. The policy also supports the City’s broader communications strategy by creating more standardized workflows and improving coordination between departments. ## KEY POLICY UPDATES ## Centralized Oversight & Account Management The updated policy formalizes approval requirements for all official City social media accounts and ensures the Administration Department maintains administrative access to City-affiliated accounts for security, continuity, and records retention purposes. The policy also formally prohibits the use of personal social media accounts to administer or manage official City pages. ## Publishing & Commenting Authorization The revised policy clarifies that having access to publish content does not automatically authorize an employee to publicly respond to comments or engage in discussions on behalf of the City. 47 The Administration Department will maintain a list of authorized employees permitted to publicly comment or respond on City social media pages, subject to approval by the City Administrator. This approach helps ensure consistent messaging, reduces unauthorized responses, and creates clearer oversight of public communications. ## Use of Approved Publishing Tools The policy requires official City social media content and authorized responses to be published through approved City-managed software platforms unless otherwise authorized. This improves: • Account security; • Administrative continuity; • Records retention compliance; and • Multi-user management across departments. ## Employee Personal Social Media Guidance The updated policy also clarifies that employees may not use personal social media accounts to speak on behalf of the City or respond to concerns regarding City services, projects, or operations unless specifically authorized. Employees are encouraged to refer online concerns or misinformation to authorized staff so that an official response may be reviewed and issued if appropriate. ## Additional Updates Additional revisions include: • Expanded comment moderation standards for City social media pages; • Accessibility best practices for digital communications; • Clarification regarding photography and video use at City events; and • Updated public records and records retention language. ## FISCAL IMPACT: The proposed policy update does not create a direct fiscal impact. The policy formalizes existing operational practices while improving administrative oversight, communication workflows, account security, and records management. ## ALTERNATIVES AND VARIATIONS: Do not act: No further action will be taken without additional direction from the Council. Negative Vote: No further action will be taken without additional direction from the Council. Modification of the Resolution: This is always an option of the Council. Please feel free to contact us with any questions regarding this system. ## TP/CJ/ks 48 ## APPENDIX I ## CITY OF SAINT PETER SOCIAL MEDIA & INTERNET USE POLICY ## A. PURPOSE The City of Saint Peter maintains official social media accounts to provide timely, accurate, and relevant information regarding City services, programs, projects, initiatives, events, and operations. Social media is intended to support transparency, enhance public awareness, encourage civic engagement, and strengthen communication between the City and the public. The City’s social media platforms are intended primarily for informational and educational purposes and are not official channels for submitting formal public comments, service requests, legal notices, Minnesota Government Data Practices Act requests, or other official business requiring formal City action. The City website, www.saintpetermn.gov, remains the official and primary source of City information. This policy establishes guidelines governing the creation, administration, use, monitoring, and maintenance of official City social media accounts and establishes expectations for employee conduct related to social media and internet use. For purposes of this policy, “social media” includes, but is not limited to, Facebook, Instagram, X/Twitter, LinkedIn, YouTube, blogs, forums, RSS feeds, social networking sites, comment platforms, messaging tools, and other online communication platforms. City computers, mobile devices, internet access, software platforms, and communication systems are provided for official City business and shall be used in accordance with this policy and all other applicable City policies. ## B. SOCIAL MEDIA SITE APPROVAL & ACCOUNT ADMINISTRATION All requests for new social media accounts or platforms representing the City of Saint Peter must be approved by the appropriate Department Director and then submitted to the Communications Coordinator. Final approval must be granted by the City Administrator. Official City social media accounts must: • Clearly identify themselves as affiliated with the City of Saint Peter; 49 • Accurately reflect the department, division, program, service, or facility represented; and • Comply with applicable City branding and communication standards. The Communications Coordinator and/or designated Administration Department staff shall be added as administrators to all City-affiliated social media accounts, including existing and newly approved accounts, to ensure continuity, security, records retention, and policy compliance. City social media accounts shall not be created, managed, or controlled exclusively by a single employee. The City reserves the right to suspend, modify, remove, or discontinue any City-affiliated social media account at any time. ## C. AUTHORIZED PUBLISHING, COMMENTING & PUBLIC INTERACTION When acting in an official capacity as a City employee, employees may not publish content, respond to comments, send direct messages, or otherwise engage publicly on behalf of the City without authorization. Only employees specifically authorized through the processes outlined in this policy may publish or interact on official City social media accounts. Access to a social media account, publishing platform, scheduling platform, or software system does not automatically authorize an employee to publish content or respond to comments on behalf of the City. Publishing authorization and commenting/responding authorization are considered separate permissions. The Communications Coordinator shall maintain a current list of employees authorized to respond to comments or engage directly with the public on City social media platforms. Departments requesting comment-response authorization for an employee must submit a request to the Communications Coordinator for review. Final approval must be granted by the City Administrator prior to any employee responding to comments or otherwise engaging publicly on behalf of the City. Authorization to publish content, respond to comments, or otherwise engage on behalf of the City may be modified or revoked at any time at the discretion of the City Administrator. The City generally does not respond to comments or postings unless specifically authorized under this policy. Not every comment requires a response. Authorized employees may respond only to direct, factual, informational questions that can be answered clearly and consistently with approved City messaging. Responses should remain professional, factual, concise, and non-argumentative. Whenever possible, responses should direct users to the City’s website or the appropriate department for additional information. Employees shall not respond to comments or messages that are: 50 • Argumentative, inflammatory, or hostile; • Speculative or opinion-based; • Political in nature; • Related to personnel matters, pending legal matters, or confidential issues; • Likely to escalate conflict or controversy; or • Outside the scope of verified City information. When uncertainty exists regarding whether or how to respond, employees shall consult the Communications Coordinator or City Administrator before engaging. ## D. USE OF PERSONAL ACCOUNTS & APPROVED PUBLISHING TOOLS City social media accounts must not be created, managed, administered, or directly linked to an employee’s personal social media account. Employees may not use personal accounts to administer, publish to, respond from, message from, or otherwise represent official City social media accounts or pages. Employees shall not use personal social media accounts to make official statements, respond to complaints, provide project updates, clarify City decisions, or otherwise speak on behalf of the City, its departments, elected officials, programs, projects, or operations unless specifically authorized to do so. If an employee becomes aware of misinformation, complaints, concerns, or online discussions they believe warrant an official City response, the employee should refer the matter to the appropriate authorized staff member, Department Director, Communications Coordinator, or City Administrator for review and possible official response. Employees should not engage in debates, arguments, or extended discussions regarding City matters through personal social media accounts. All official City social media content must be published through approved City social media management software, unless otherwise authorized by the Communications Coordinator. This requirement applies to both publishing content and authorized comment responses whenever platform capabilities allow. Employees shall not circumvent approved publishing workflows, account permissions, or approval processes by posting directly through native social media platforms unless specifically authorized by the Communications Coordinator. Having technical access to a social media account or publishing platform does not constitute authorization to independently publish content or respond to comments on behalf of the City. Login credentials for City social media accounts shall be maintained in a secure, shared manner as directed by the Communications Coordinator and may not be tied to an individual employee’s personal email address, phone number, or personal social media profile. 51 ## E. SOCIAL MEDIA SITE MAINTENANCE & RECORDS MANAGEMENT The department responsible for a City social media account shall be responsible for ensuring content is timely, accurate, professional, relevant, and consistent with City policies and branding standards. Employees are responsible for all content they publish or respond to on behalf of the City. Whenever possible, social media posts should include links directing users to the City’s website for additional information, forms, documents, or services. City social media accounts will generally be monitored during normal business hours. Messages, comments, or requests received outside normal business hours will be reviewed as soon as practical. Social media platforms shall not be relied upon for reporting emergencies or urgent public safety concerns. Emergency or urgent public safety concerns should be reported through the City’s Alerts and Notifications system. All information published to or received through City social media accounts may constitute a public record and shall be managed in accordance with the Minnesota Government Data Practices Act and applicable records retention requirements. Social media activity, including removed comments when required, may be archived to comply with records retention obligations. Departments shall promptly report concerns regarding inappropriate activity, unauthorized access, security concerns, or policy violations to the Communications Coordinator and/or City Administrator. ## F. COMMENTING POLICY & LIMITED PUBLIC FORUM Official City social media pages are considered limited public forums. The City of Saint Peter welcomes community engagement and reserves the right to moderate content in accordance with this policy, applicable law, and platform terms of service. Comments or content may be removed if they contain: • Profane, obscene, sexually explicit, or violent content; • Personal attacks, harassment, or threats; • Discriminatory remarks directed toward protected classes; • Promotion of illegal activity; • Political campaigning or advocacy for or against candidates, campaigns, or ballot measures; • Commercial advertisements, solicitations, or promotions unrelated to City business; • Spam, repetitive postings, or unrelated links; 52 • False information that may compromise public safety or misrepresent City operations; • Content violating copyright, trademark, or intellectual property laws; or • Content not topically related to the original post. The City may restrict or block users who repeatedly violate this policy. All removed content shall be documented and retained in accordance with applicable records retention requirements. If a social media platform allows public commenting or interaction, the City may include a the following disclaimer: “Comments posted to this page may be monitored. The City reserves the right to remove comments containing obscene language or sexual content, threats, harassment, discriminatory remarks, political advocacy, commercial solicitations, illegal activity, or content unrelated to the topic being discussed.” ## G. PROHIBITED USES Employees shall not use City social media accounts or internet resources to: • Publish obscene, sexually explicit, discriminatory, threatening, harassing, or unlawful content; • Support or oppose political candidates, campaigns, or ballot measures while acting in an official capacity; • Promote illegal or unethical activity; • Disclose confidential, private, protected, or non-public information; • Violate copyright, trademark, intellectual property, or records retention laws; • Engage in personal disputes or arguments; • Misrepresent City policies, positions, or operations; or • Endorse or appear to endorse private individuals, organizations, businesses, products, or services unless authorized as part of an approved City partnership, sponsorship, or official initiative. Employees shall not publish information prohibited by City policy or applicable law. When in doubt, employees should not post or respond and should instead consult the Communications Coordinator and/or City Administrator. ## H. CONFIDENTIAL & PRIVATE INFORMATION Private, confidential, protected, or non-public information, as defined by the Minnesota Government Data Practices Act or other applicable law, shall never be published or shared through social media. 53 Employees are responsible for ensuring all online communications comply with applicable legal, regulatory, and data privacy requirements. ## I. PHOTOS, VIDEOS & ACCESSIBILITY Publishing photographs or videos depicting City facilities, staff, residents, volunteers, visitors, or program participants requires approval from the appropriate Department Director and must comply with the Minnesota Government Data Practices Act and any applicable consent or release requirements. Photography and videography captured at public meetings, public events, public programs, or in public spaces generally do not require individual photo or video release forms. However, departments are strongly encouraged to use release forms whenever practical, particularly when images or video may be used for promotional, marketing, advertising, recruitment, or recurring communication purposes. Departments should exercise additional caution when photographing or recording minors, vulnerable individuals, or sensitive situations. Whenever practical, photo/video release forms should be obtained for minors participating in non-public programs, activities, camps, classes, or events. The City may maintain standard photo and video release forms for departmental use. Employees should consult the Communications Coordinator when questions arise regarding photo/video permissions, consent requirements, or appropriate use of images involving minors. The City will make reasonable efforts to ensure social media communications are accessible and consistent with applicable accessibility standards, including the use of captions, alternative text, or other accessibility features when practical. ## J. PERSONAL SOCIAL MEDIA USE Employees may identify themselves as employees of the City on personal social media accounts. However, employees must make clear that personal opinions do not represent official City positions. Employees who post comments related to the City or their employment with the City should include a disclaimer substantially similar to the following: “The views expressed are my own and do not necessarily represent the views of the City of ## Saint Peter.” While the City does not seek to interfere with lawful personal social media activity, employees remain responsible for their online conduct. Online activity that adversely affects job performance, workplace operations, working relationships, public trust, or the City’s interests may result in disciplinary action, up to and including termination of employment. This includes, but is not limited to: • Discriminatory remarks; 54 • Harassment; • Threats of violence; • Disclosure of confidential information; or • Conduct that undermines the employee’s ability to perform job responsibilities or the City’s ability to effectively serve the public. These standards apply even when activity occurs outside the workplace, during non-working hours, or on personal devices or networks. ## K. DISCLAIMERS ## Public Records Disclaimer Content published to or received through City social media accounts may be subject to disclosure under the Minnesota Government Data Practices Act. ## No Endorsement Disclaimer A follow, like, share, repost, mention, tag, or interaction by the City of Saint Peter does not constitute official endorsement by the City, its employees, elected officials, departments, programs, services, policies, viewpoints, products, or organizations. Content shared from external organizations or agencies is provided for informational purposes only. ## Cross-Posting Disclaimer Content may vary across social media platforms. The City website remains the official and primary source of City information. ## Emergency Disclaimer Social media is not a substitute for emergency reporting. Always dial 911 for emergencies. ## L. POLICY ADMINISTRATION & UPDATES The City of Saint Peter reserves the right to modify, update, interpret, suspend, or discontinue this policy at any time to reflect operational needs, technological changes, legal requirements, records retention obligations, platform changes, or industry best practices. Questions regarding the interpretation or application of this policy should be directed to the Communications Coordinator and/or City Administrator. 55 ## CITY OF SAINT PETER, MINNESOTA ## RESOLUTION NO. 2026 - ## STATE OF MINNESOTA) ## COUNTY OF NICOLLET) ## CITY OF SAINT PETER) ## RESOLUTION APPROVING SOCIAL MEDIA AND INTERNET USE POLICY UPDATE WHEREAS, the City of Saint Peter uses social media and digital communication platforms to share information regarding City services, programs, projects, events, public safety updates, and community initiatives; and WHEREAS, the City’s use of social media has expanded; and WHEREAS, City staff have identified the need to modernize and clarify the existing policy to better reflect current communication practices, security standards, records retention requirements, and employee responsibilities. ## NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SAINT ## PETER, NICOLLET COUNTY, MINNESOTA, THAT: 1. The updated Social Media & Internet Use Policy is approved and shall be added as an appendix to the City Personnel Policy. 2. Section XXV. A. 1 through 7 will be deleted from the current Personnel Policy. And this section will be renumbered as appropriate. Adopted by the City Council of the City of Saint Peter, Nicollet County, Minnesota, this 26 th day of May, 2026. ___________________________________ ## Shanon A. Nowell ## Mayor ## ATTEST: ____________________________________ ## Todd Prafke ## City Administrator 56 ## CITY OF SAINT PETER, MINNESOTA ## R ## ESOLUTION NO. 2026 – ## ST ## ATE OF MINNESOTA) ## COUNTY OF NICOLLET) ## CITY OF SAINT PETER) ## R ## ESOLUTION CALLING FOR CLOSED SESSION ## W HEREAS, Minnesota Statutes 13D.05 allows for closed session of the City Council to discuss union negotiations and real property; and ## W HEREAS, the City Administrator recommends a closed session be called to discuss a potential real estate transaction. ## NO ## W, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SAINT PETER, NICOLLET COUNTY, MINNESOTA, THAT: As provided for in State Statue M.S. 13D.05, the City Council will meet in closed session to discuss Streets Union Contract & property at 1305 Old Minnesota Avenue. ## A dopted by the City Council of the City of Saint Peter, Nicollet County, Minnesota, this 26 th day of May, 2026. __________________________________ ## Shanon A. Nowell ## Mayor ## ATTEST: _________________________________ ## Todd Prafke ## City Administrator 57 ## Memorandum ## TO: Honorable Mayor Nowell DATE: 5/27/2026 ## Members of the City Council ## FROM: Todd Prafke ## City Administrator ## RE: International Union of Operating Engineers Local 70 (Streets) Contract ## ACTION/RECOMMENDATION Approve the attached resolution providing for execution of a Collective Bargaining Agreement with the International Union of Operating Engineers Local 70 (Streets). ## BACKGROUND As the Council is aware, Staff and the Unit local have been in negotiations on a collective bargaining agreement. The Union has voted to approve a contract with the most significant changes being: • Two-year contract for the 2026 and 2027 years. • An increase in wages of 3% and 3% • Union uniform allowance includes increase of $125 and clarification on maximum carry over and accruals. • Reestablish day before holiday 30 min early start and leave. • Technical changes related to separation of non-related Articles, dates and typos. ## FISCAL IMPACT: This falls within the financial framework established by the Council as a part of the budget process. ## ALTERNATIVES/VARIATIONS: Do not act: Staff will wait for further direction from the Council. A lengthy delay may cause the Union to reconsider its’ position. Negative vote: Staff will wait for further direction. The Union may request mediation and arbitration. Modification to the resolution: This is always an option of the Council. Please feel free to contact me if you have any questions or concerns about this agenda item. ## TP/ks ## MEMORANDUM OF UNDERSTANDING ## City of Saint Peter and ## International Union Of Operating Engineers, Local 70, AFL-CIO (Streets) City of Saint Peter, hereinafter referred to as the Employer, and the International Union Of Operating Engineers, Local 70, AFL-CIO (Streets), hereinafter referred to as the Union, agree to the following: Article 12 - Hours of Work: Subsection 12.1 shall be amended as follows: The City of Saint Peter and Union hereby agree that during the dates April 06, 2026 through October 18, 2026 and April 05, 2027 to October 17, 2027, the scheduled hours of work will be, ten (10) hour workdays Monday through Thursday. The normal work schedule for this period on Monday, Tuesday, Wednesday and Thursday will be from 6:30 a.m. to 4:30 p.m. with two (2) fifteen (15) minute paid breaks, one from 11:30 a.m. to 11:45 a.m. and one from 11:45 a.m. to 12:00 p.m. All hours worked in excess often (10)hours per day Monday, Tuesday, Wednesday, and Thursday or forty (40) hours per week shall constitute overtime. A normal work week shall begin on Monday and shall be consecutive days. This schedule does not apply to Mechanic, Facilities Maintenance Lead and Maintenance Engineer. Subsection 13.6 shall be amended as follows: A volunteer list will be developed for working on the July 4th. Accepted volunteers shall be based on longest seniority receiving the assignment first. Those employees assigned will receive pay at a rate of one and one half (1.5 times) the regular rate of pay for hours worked. They will also receive regular holiday pay and a floating Holiday to be used by October 31 of the year earned. If not enough volunteers are in place, the opportunity to work will be opened to other Public Works Sections. If there are no additional volunteers from the other Sections, Streets Union employees will be assigned based on least seniority first and will receive pay as described in this provision. Signed this day of 2026. ## FOR: CITY OF SAINT PETER ## FOR: INTERNATIONAL UNION OF ## OPERATING ENGINEERS LOCAL ## NO. 70, AFL-CIO ## Todd Prafke, City Administrator ## ATTEST: ## Scott Marsyla Business Manager ## Business Representative (Vt^^Q ## Union Steward ## CITY OF SAINT PETER, MINNESOTA ## RESOLUTION NO. 2026 - ## STATE OF MINNESOTA) ## COUNTY OF NICOLLET) ## CITY OF SAINT PETER) ## RESOLUTION APPROVING CONTRACT BY AND BETWEEN THE CITY OF SAINT PETER ## AND INTERNATIONAL UNION OF OPERATING ENGINEERS, LOCAL 70, AFL-CIO ## (STREETS) FOR CALENDAR YEAR 2026-2027 WHEREAS, the City has previously entered into a contract with International Union of Operating Engineers Local 70, AFL-CIO (Streets); and WHEREAS, the current contract expired on December 31, 2025; and WHEREAS, staff has entered into negotiations with representatives of Local No. 70; and WHEREAS, the discussion has reached a proposed settlement. ## NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SAINT PETER, NICOLLET COUNTY, MINNESOTA, THAT: the contract for 2026-2027 between the City of Saint Peter and with International Union of Operating Engineers Local 70, AFL-CIO (Streets) is hereby approved. Adopted by the City Council of the City of Saint Peter, Nicollet County, Minnesota, this 26 th day of May, 2026. ___________________________________ ## Shanon A. Nowell ## Mayor ## ATTEST: _________________________________ ## Todd Prafke ## City Administrator