--- ## title: Microsoft Word - Social Media & Internet Use Policy.docx ## author: Keisha Seys date: D:20260515112842-05'00' --- c\TY o^ ## CITY OF SAINT PETER, MINNESOTA ## AGENDA AND NOTICE OF MEETING City Council Workshop Session of Monday, May 18, 2026 - 5:30 p.m. ## Community Center - Governor's Room (600 South Fifth Street) ## I. CALL TO ORDER ## II. DISCUSSION a. Social Media & Internet Use Policy - p. 2-10 b. Enviro Services Fund Review - p. 11-16 c. Stormwater Fund Review - p. 17-21 ## III. ADJOURNMENT ## Todd Prafke ## City Administrator ## Memorandum ## TO: Honorable Mayor Nowell DATE: 5/15/2026 ## Members of the City Council FROM: Todd Prafke Corree Johnson City Administrator Sustainability/Communications Coordinator ## RE: Social Media & Internet Use Policy Update ## ACTION/RECOMMENDATION The purpose of this memo is to present an updated Social Media & Internet Use Policy for adoption as an appendix to the City of Saint Peter Personnel Policy Manual. As part of this update, the City’s existing social media policy language, currently contained within the Personnel Policy Manual, would be removed and replaced with a revised and expanded standalone appendix titled “City of Saint Peter Social Media & Internet Use Policy.” ## BACKGROUND The City of Saint Peter uses social media and digital communication platforms to share information regarding City services, programs, projects, events, public safety updates, and community initiatives. As the City’s use of social media has expanded, staff identified the need to modernize and clarify the existing policy to better reflect current communication practices, security standards, records retention requirements, and employee responsibilities. The updated policy establishes clearer procedures for: • Social media account approval and oversight; • Employee publishing and commenting authorization; • Use of approved publishing software; • Comment moderation and public interaction; • Records retention and data practices compliance; and • Employee use of personal social media accounts when discussing City matters. The policy also supports the City’s broader communications strategy by creating more standardized workflows and improving coordination between departments. ## KEY POLICY UPDATES ## Centralized Oversight & Account Management The updated policy formalizes approval requirements for all official City social media accounts and ensures the Administration Department maintains administrative access to City-affiliated accounts for security, continuity, and records retention purposes. 2 The policy also formally prohibits the use of personal social media accounts to administer or manage official City pages. ## Publishing & Commenting Authorization The revised policy clarifies that having access to publish…