Rochester Public Schools — Transcript

Tuesday, July 7, 2026

Long Range Technology Plan Update

Long-Term Facilities Maintenance Plan Approval Prep

Policy 2011: Legal Status of the School Board

Votes (5)

Approval of the Agenda

Approved Unanimously

Moved by Director Workman [0:07:07] · Seconded by Director Marvin [0:07:07]

Routine approval of the meeting agenda without noted changes.

Approval of Consent Agenda Items 5.1 through 5.5

Approved Unanimously

Moved by Director Workman [0:10:04] · Seconded by Director Marvin [0:10:04]

Routine approval of consent agenda items without any items being pulled for separate consideration.

Long Range Technology Plan Update

Information Item, No Board Action Required

Superintendent Kent Pquel and Director of Technology Mike Johnson presented the district's first Long Range Technology Plan. The plan covers four foundational goals: technology infrastructure, IT service management, standard classroom package, and technology supports for learning. Discussions included specific metrics (e.g., 90% wireless coverage, 100+ daily service tickets, 95% uptime target), strategies for reducing virtualization costs, enhancing security (digital radios, network segmentation, role-based access controls), standardizing classroom equipment, and providing support for learning. The plan acknowledges challenges such as staffing constraints, device repair costs (especially at the middle school level), and the need to develop AI guidelines and student device usage frameworks. Board members inquired about the 95% uptime target, screen time, student input, the financial impact of deferred device replacements, and the overall philosophical approach to technology as a learning tool.

Long-Term Facilities Maintenance Plan

Prep for Action, Final Action at July 21st Meeting

Director of Finance Andy Croxstead and Director of Facilities Mike Stock presented the Long-Term Facilities Maintenance Plan, which is a state-mandated annual exercise. The plan details nearly $40 million in LTFM-funded projects for fiscal year 2027, financed through pay-as-you-go funds, state aid, and bonds. The discussion clarified that LTFM funds are strictly for maintaining existing assets, not new construction, and that specific proposed facilities changes are integrated into this plan but can be repurposed if not approved. A new software, 'Aikita Box,' is being implemented to provide continuous, data-driven assessments of facilities, moving beyond traditional age-based replacement cycles. The financial strategy aims to maintain a stable, flat tax impact (around 14-15%) for all facilities-related debt, leveraging growth in the tax base.

Policy 2011, Legal Status of the School Board

Approved Unanimously

Moved by Director Marvin [1:27:32] · Seconded by Director Barlo [1:27:32]

The board considered and approved changes to Policy 2011, which were necessitated by recent changes in Minnesota law. These legal changes repealed the 'alley system' previously used for school board elections in RPS, replacing it with a standard at-large election format consistent with other districts in the state. The policy was approved at a single board meeting as permitted for changes resulting from legal action.

Notable Quotes (13)

this is the first long-range technology plan that he and everyone else that I have talked with recall being developed um in Rochester public schools.

Superintendent Kent Pquel [0:12:09]
Long Range Technology Plan Update

our job here is to figure out how we can provide the same level of service or better at a reduced cost. That's one of our goals.

Mike Johnson [0:16:13]
Long Range Technology Plan Update

Technology is the means by which the students learn, not the learning goal itself. It's a tool.

Mike Johnson [0:23:49]
Long Range Technology Plan Update

I I was sort of uh taking notes as you were going and making some call outs for areas where the board I thought could likely support this work. It seemed like there were some obvious uh uh policy implications um in 4.6 around the AI policy. I imagine that would be a district policy and uh perhaps some student device or usage guidelines in goal 3.3 related to screen time.

Director Cook [0:35:10]
Long Range Technology Plan Update

I think when you mention Los Angeles it's very telling. Uh one of the books that some staff in our schools are reading right now is the digital delusion. How classroom technology harms our kids learning and how to help them thrive again. Um, this is a throw the baby out with the bathwater strategy. It is a wholesale all screen time is bad. Um, to me, uh, that's as nonsensical as where we were with the all screen time is is good or necessary.

Superintendent Kent Pquel [0:39:56]
Long Range Technology Plan Update

I was very impressed, especially the third time through that you're very clear at the beginning that this is about tech deployment and tech support. You talk about deeper learning. You talk about critical thinking. You talk about problem solving and it's it's very clear to me that this plan is about not only making our management more efficient and effective... but also providing teachers um with not only the tools but the training for the tools that they can use to help differentiate curriculum... this will support, not replace that.

Director Marvin [0:46:17]
Long Range Technology Plan Update

Um, so to answer your first question about the the cost, uh, we annually see about 75,000 a year in repairs and a half to two-thirds of that is at the middle school level.

Mike Johnson [0:53:11]
Long Range Technology Plan Update

the deferred amount is about 1.2 million um over three years.

Mike Johnson [0:54:53]
Long Range Technology Plan Update

LTFM isn't simply just a bucket of money. we can do anything related to facilities is very specified uses. ...It's really intended to be those projects that keep our existing assets in working condition, presentable, and uh something that we can then uh continue to use into the future.

Andy Croxstead [1:00:23]
Long-Term Facilities Maintenance Plan

We are adopting software... that is going to allow us to continually baseline the physical condition of all of our facilities that will drive future versions of this plan as opposed to essentially what we've been doing like many districts for a long time of of a a sell by date, a repair date where we would have a presumed date and instead we will be continually updating the actual observed condition of all of those HVAC systems and the facilities.

Superintendent Kent Pquel [1:05:40]
Long-Term Facilities Maintenance Plan

If you don't do A, it could impact you C and D, maybe focus on B instead of pushing it all the way down to E. So, sounds like a stupid way to, you know, make an analogy of it, but that's what at the end of the day, we we don't have that at our fingertips right now, and we've been long overdue for it.

Mike Stock [1:15:37]
Long-Term Facilities Maintenance Plan

the fact that we our taxpayers can see this as an investment that we're consistently making in our infrastructure um that they can predict in terms of having what the impact is in their overall school taxes. um we're not um surprising them. We're we're not giving them fluctuations from one year to another and it can be tied to um us wanting to make sure that we don't have our buildings go into repair.

Chair Nathan [1:21:55]
Long-Term Facilities Maintenance Plan

policy 208 uh allows the board to approve changes to policy at a single board meeting if it's the result of legal action. And these changes come from the changes in Minnesota law that repeal the previous alley system used for elections in RPS and replace it with the standard atlarge election format that is used throughout the state.

Chair Nathan [1:26:45]
Policy 2011, Legal Status of the School Board

Ordinances & Resolutions (12)

Policy 206Policy

Governs comments to the board

Procedure 206AProcedure

Governs comments to the board

Long Range Technology PlanPlan

First comprehensive strategic plan for technology within RPS, presented for update

Long-Term Facilities Maintenance PlanPlan

Annual plan for maintaining district facilities, required by state statute

ITIL 4 frameworkOther

Industry standard framework for IT service management, being adopted by the tech department

The digital delusionOther

Book discussed by the Superintendent regarding concerns about classroom technology and learning

Policy 524Policy

District policy outlining breakage fees for student devices

Policy 2011Policy

Legal Status of the School Board, approved for changes due to legal action

ABCDPlan

Approval of Budget, Curriculum, and District goals; upcoming agenda item

2026-27 student handbookOther

Upcoming agenda item for approval

Achievement and Integration PlanPlan

State-mandated plan to which lease levy funding for technology must be applied

EUAR structureOther

Finance code structure used for categorizing LTFM projects

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