Rochester City Council — Transcript

Monday, August 10, 2026

Better Public Meetings Update

Diversity, Equity, Inclusion, and Accessibility (DEIA) 5-Year Update

Chateau Theater Operations and Investment Strategy Update

Votes (3)

Better Public Meetings Update

Informal consensus to proceed with a November 30th town hall and further discussions on technology budget.

Dissent: Council Member Keen expressed discomfort with expanding contracts for new engagement tools without clear KPIs and raised concerns about individual council members having competing voices.

Nick Blahos of the National Civic League presented findings from research including interviews, a civic scorecard, and community surveys, leading to nine recommendations for improving public engagement. These include personal outreach, informal community engagements, digital tools, conversational town halls, inclusive study sessions, closing the communication loop, boards/commissions alignment, scaling co-design, and peer learning. Strategic opportunities focused on collaboration, building official capacities, and designing meetings for public participation. Pilot ideas included an outreach toolkit and a special civic engagement meeting. Council members reflected on current efforts, particularly the success of past deliberative town halls with direct resident interaction. Debate arose regarding distinguishing between education and advocacy in public input, and the role of individual council members versus city staff. The need for a cohesive communication strategy for elected officials was highlighted. There was informal consensus to move forward with a November 30th town hall focused on the community survey and to further discuss technology and budget implications for engagement tools.

Diversity, Equity, Inclusion, and Accessibility (DEIA) 5-Year Update

Update presented, no formal action taken. Future study session scheduled for discussion on prevailing wage related to TIF projects.

The DEIA update detailed progress across four areas: organizational impact (workforce diversity, cultural awareness, internal auditing), equitable community connection (engagement toolkit, community connectors, co-design), equitable economic growth (compliance program, Building Community Grant), and accessibility (ADA compliance, website improvements, language access). Significant improvements were noted in the Municipal Equality Index score and the expansion of the compliance program's oversight to lower-value projects. Council Member Frederick questioned the city's mandate of prevailing wage on non-state/federal projects, citing concerns about affordable housing costs, which was countered by the DEIA director stressing workers' ability to afford living in the city. The discussion on prevailing wage was deferred for a more in-depth future session. Language access services were highlighted as fiscally efficient and beneficial.

Chateau Theater Operations and Investment Strategy Update

Feedback requested by staff. No formal action taken. Next step is presentation to DMC board if council is comfortable.

Dissent: Council Member Miller voiced disappointment with the process for selecting an operator and the order of presentation.

Ryan Yetzer outlined the Chateau Theater's history, from its 2015-16 purchase as a downtown catalyst to subsequent challenges in finding an operating model. Past proposals faced high capital and operational costs, leading to an interim period of limited activation. Experience Rochester presented a vision for the Chateau, assuming a $6.2 million capital investment, to transform it into a flexible venue for diverse programming, aiming to drive downtown activity. The proposed operating model emphasizes a three-part partnership (Experience Rochester, City, DMC) to manage programming, operations, and capital. Council feedback was sought before proceeding to the DMC board. Council Member Miller expressed reservations about the process, suggesting facility improvements should have been defined first to allow for a competitive RFP among potential operators.

Notable Quotes (16)

have been working very closely um with the city a bunch a bunch of folks uh um from the staff side and from the city council side on this project for several months now with the packet I believe you would have received a um research report a sort of shortlisted set of recommendations that stem directly from from um from the the the the broader research report and then I have a presentation to give a high level of that and then talk a little bit about a couple ideas on on what we're thinking about moving forward.

Nick Blahos/National Civic League [0:02:44]
Better Public Meetings Update

I liked the format that we had in this this past winter where council members were at tables with residents and we were able to talk directly with with residents, hear from them and then kind of move around.

Council member [0:12:15]
Better Public Meetings Update

I think the format's been really nice because not only do people get informed about what's happening because often they don't they're not aware of what we're doing as a city they don't watch every one of our meetings you know as carefully as maybe we do. Um, so it's an opportunity for them to learn, but also then to give feedback to us and ask those questions and have them answered real time by council members, by staff, by um, experts in their field.

Mayor Norton [0:13:36]
Better Public Meetings Update

I still struggle with the level of discussion. I'm not sure sometimes when I'm talking about public engagement it's education. this is what's going what's going on in the city or if it really is like like people coming driving different priorities things that they disagree with that are that city's doing a lot of it is advocacy for and I think my view is my view is differentiate how we deal with those different kinds of input

Council member Keen [0:15:58]
Better Public Meetings Update

I I just think um somewhere around the idea of there are newer tools that are worth evaluating that are helping us modernize our engagement. Obviously we exist in a technology and communications landscape that is sometimes in alignment with our capabilities as the city and elected officials and sometimes not.

Council Member Miller [0:18:03]
Better Public Meetings Update

I haven't heard four of you tell me that we should be moving forward with that. So that has been my concern is that there's not it doesn't seem to be agreement around the table but we can I'm going to use a word that maybe well not people might not like but if you want to do something midyear we do budget contingency for that very reason.

City Administrator Zelms [0:23:40]
Better Public Meetings Update

Simplified would say it is the commitment to ensuring that every resident has a fair opportunity to benefit from public services to participate in civic life which is what we were just discussing achieve their foot potential whatever that might be but and it's our role to then identify what those barriers are and then you know think about the policies practices and systems and how we iterate that.

Chiao Matella/DEI Director [0:29:43]
Diversity, Equity, Inclusion, and Accessibility (DEIA) 5-Year Update

One of the wonderful things about Rochester is we're often ranked as one of the best places to live. A couple years ago, it ranked number three as the best city, right? But our demographic questions allow us to ask a follow-up question, which is for who?

Chiao Matella/DEI Director [0:35:10]
Diversity, Equity, Inclusion, and Accessibility (DEIA) 5-Year Update

The general understanding of a prevailing wage is that it's a wage that is applicable or reasonable within the community where in where in fact it's a lot of times up to 50% higher than what the going rate is in a said community. And when we're trying to do affordable projects, save taxpayer money, and and create affordable housing, paying higher wages doesn't make sense when we're trying to provide that.

Council Member Frederick [0:44:27]
Diversity, Equity, Inclusion, and Accessibility (DEIA) 5-Year Update

But on the flip side, we have residents who say, you know, we're working within the community, working in the city, and we can't afford to live in the houses that we're building or the structures that we're building because we're not necessarily making a wage that allows us to do so.

Chiao Matella/DEI Director [0:45:34]
Diversity, Equity, Inclusion, and Accessibility (DEIA) 5-Year Update

My question though is are these sort of programs that we put in place to get us to a certain point that the programs aren't needed in the future or is this the new steady state?

Council Member Keane [0:57:04]
Diversity, Equity, Inclusion, and Accessibility (DEIA) 5-Year Update

That'd be the new steady state. Correct, Joe? Yes. So, yeah. Yeah, the program exists to ensure that those projects are hitting those goals and once they hit those goals, they'd still need to be monitored afterwards and future projects would as well.

Zach Heitens/Compliance Specialist [0:57:38]
Diversity, Equity, Inclusion, and Accessibility (DEIA) 5-Year Update

The vision was simply more than preserving a historic building. This was really seen and and I'd invite mayor who was certainly a part of uh this at the time but uh seen as a catalyst for the heart of the city subd district in the DMC planning effort.

Ryan Yetzer [1:00:26]
Chateau Theater Operations and Investment Strategy Update

What we're asking for today is is your feedback on the vision that Experience Rochester is going to share. Um we are also going to uh then get feedback provided you all are are comfortable with us moving forward we would then go to the September destination medical center meeting uh board meeting to get feedback their feedback on this this same vision.

Ryan Yetzer [1:02:18]
Chateau Theater Operations and Investment Strategy Update

I guess I I'm just disappointed that that we didn't pursue that RFP process or look at other potential operators as the what would we improve in the building and then who might operate it, how might it be operated. No, you know, no judgment at all about what Experience Rochester has done with the civic center, but I I do feel like this presentation is structured out of order.

Council Member Miller [1:03:52]
Chateau Theater Operations and Investment Strategy Update

We see the chateau as more than just a historic building or a venue. We believe it can be a catalyst, a place that helps bring more people downtown, creates activity and vibrancy, and I would say from Thursdays through Sundays, which is a big need area as well, our weekends, supports other businesses and attractions, and helps create a more active and connected downtown.

Joe Ward/Experience Rochester [1:06:55]
Chateau Theater Operations and Investment Strategy Update

Ordinances & Resolutions (27)

Research reportOther

Report from the National Civic League detailing research and shortlisted recommendations for better public meetings.

Civic infrastructure reportOther

A more thorough outline of pain points and recommendations from the National Civic League.

Diversity Equity Inclusion PlansPlan

Department-specific action plans aligned with DEIA goals.

Engagement toolkitOther

Developed by the communications and engagement team to provide guidelines for departments on public engagement.

RFP process rubricOther

Included in RFP processes to ensure deep public engagement from consultants.

Accessibility change management planPlan

Drafted by the Bloomberg Harvard equity fellow, outlining needed changes to increase access in the city.

2.0 toolkitOther

An upcoming toolkit for the equitable community co-design process, including case studies.

Building community grantOther

A city grant program supporting community-led projects.

Racial Equity Dividends IndexOther

An external evaluation participated in by the city in 2023 and 2025.

Municipality Equality IndexOther

An evaluation assessing organizations' inclusivity of the LGBTQ+ community, with Rochester's score improving to 85 out of 100.

State of Minnesota joint disparity studyOther

An external evaluation participated in by the city for the first time in 2025.

US Census Bureau dataOther

Source for disability demographic data relevant to Rochester.

Social Security Act of 1935Other

The first federal law in the US with provisions for people with disabilities.

Americans with Disabilities Act (ADA)Other

Key federal legislation ensuring equal access for people with disabilities.

Minnesota Fair Housing ActOther

State law related to disability access, enacted in 1968.

Minnesota Human Rights ActOther

State law related to disability access, enacted in 1975.

Minnesota Building CodeOther

State building code, last updated in 2020, relevant to accessibility.

Minnesota statutes regarding disability parking and right of wayOther

State statutes, last updated in 2025, concerning disability parking and access.

Code of ordinancesOrdinance

Local city ordinances in Rochester related to disability access.

Motans with Disabilities ActOther

Proposed policy to watch for in the last legislative session.

ADA title 2 grievance procedureOther

A federal requirement for reporting grievances related to disability access, now offered with more options.

Community surveyOther

Subject of a proposed late November gathering for public discussion.

Targeted business plan for DMC projectsPlan

Updated in 2020 and approved by City Council, initially focused on minority and women-owned business enterprise utilization.

City-wide compliance framework for eligible capital improvement program projectsOther

Adopted by City Council in November 2020 to expand compliance requirements to city-funded construction projects.

Economic vitality reportOther

A report in Boulder that was informed by a community and council forum, leading to implemented practices.

Tiff policyOther

An updated policy to be discussed in the future, including consideration of prevailing wage.

Council rules of procedures and code of conductOther

Mentioned as a potential model for establishing communication norms for elected officials.

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