--- ## author: Deb Schmidt date: D:20260722142551-05'00' --- ## AGENDA ## MAPLEWOOD CITY COUNCIL 7:00 P.M. Monday, July 27, 2026 ## City Hall, Council Chambers ## Meeting No. 15-26 Pursuant to Minn. Stat. 13D.02, one or more council members may be participating remotely ## A. CALL TO ORDER ## B. PLEDGE OF ALLEGIANCE ## C. ROLL CALL ## D. APPROVAL OF AGENDA ## E. APPROVAL OF MINUTES ## 1. June 22, 2026 City Council Meeting Minutes ## 2. July 13, 2026 City Council Workshop Meeting Minutes ## F. APPOINTMENTS AND PRESENTATIONS ## 1. Administrative Presentations ## a. Council Calendar Update ## 2. Council Presentations ## 3. 2025 Annual Comprehensive Financial Report G. CONSENT AGENDA – Items on the Consent Agenda are considered routine and non- controversial and are approved by one motion of the council. If a councilmember requests additional information or wants to make a comment regarding an item, the vote should be held until the questions or comments are made then the single vote should be taken. If a councilmember objects to an item it should be removed and acted upon as a separate item. 1. Approval of Claims 2. Resolution Approving Assignment of Tax Increment Financing (Sibley Cove Project) ## 3. Timesheet Software Master Services Agreement ## 4. Purchase of Two Toolcat Work Machines 5. Resolution Accepting Grant Award from the Metropolitan Council for Inflow and ## Infiltration Improvements 6. Use of Bolton and Menk, Inc. for Professional Services, Century Ponds ## Development, City Project 24-07 7. Use of WSB, Inc. for Professional Services, 2026 Maplewood Street Improvements, ## City Project 25-21 ## 8. 3071 Walter Street Trail Easement, City Project 25-11 ## 9. Award of Wakefield Open Space Grant H. PUBLIC HEARINGS – If you are here for a public hearing please familiarize yourself with the rules of civility printed on the back of the agenda. Sign in with the city clerk before addressing the council. At the podium, please state your name and address clearly for the record. All comments/questions shall be posed to the mayor and council. The mayor will then direct staff, as appropriate, to answer questions or respond to comments. ## None Sign language interpreters for hearing impaired persons are available for public hearings upon request. The request for this must be made at least 96 hours in advance. Please call the city clerk’s office at 651.249.2000 to make arrangements. Assisted listening devices are also available. Please check with the city clerk for availability. ## RULES OF CIVILITY FOR THE CITY COUNCIL, BOARDS, COMMISSIONS AND OUR COMMUNITY Following are rules of civility the City of Maplewood expects of everyone appearing at council meetings - elected officials, staff and citizens. It is hoped that by following these simple rules, everyone’s opinions can be heard and understood in a reasonable manner. We appreciate the fact that when appearing at council meetings, it is understood that everyone will follow these principles: Speak only for yourself, not for other council members or citizens - unless specifically tasked by your colleagues to speak for the group or for citizens in the form of a petition. Show respect during comments and/or discussions, listen actively and do not interrupt or talk amongst each other. Be respectful of the process, keeping order and decorum. Do not be critical of council members, staff or others in public. Be respectful of each other’s time by keeping remarks brief, to the point and non-repetitive. ## I. UNFINISHED BUSINESS 1. Resolution Awarding the Sale of General Obligation Bonds, Series 2026A ## J. NEW BUSINESS ## 1. Residential Recycling and Trash Request for Proposal ## K. AWARD OF BIDS ## 1. Resolution Receiving Bids and Awarding Construction Contract, 2026 Boulevard ## Ash Tree Removal and Replacement Project, City Project 26-07 2. Resolution Receiving Bids and Awarding Construction Contract, Public Works Yard ## Improvements, City Project 26-09 ## L. ADJOURNMENT June 22, 2026 ## City Council Meeting Minutes 1 ## MINUTES ## MAPLEWOOD CITY COUNCIL 7:00 P.M. Monday, June 22, 2026 ## City Hall, Council Chambers ## Meeting No. 13-26 ## A. CALL TO ORDER A meeting of the City Council was held in the City Hall Council Chambers and was called to order at 7:00 p.m.by Mayor Abrams. Mayor Abrams remarked on the recent stretch of beautiful weather and expressed hope that everyone is enjoying it. ## B. PLEDGE OF ALLEGIANCE ## C. ROLL CALL ## Marylee Abrams, Mayor Present ## Rebecca Cave, Councilmember Present ## Kathleen Juenemann, Councilmember Absent ## Chonburi Lee, Councilmember Present ## Nikki Villavicencio, Councilmember Present ## D. APPROVAL OF AGENDA The following was added to Council Presentations: ## Grand Opening of Focus Point Urgent Care Councilmember Lee moved to approve the agenda as amended. ## Seconded by Councilmember Cave Ayes – All The motion passed. ## E. APPROVAL OF MINUTES ## 1. June 8, 2026 City Council Workshop Meeting Minutes Councilmember Cave moved to approve the June 8, 2026 City Council Workshop Meeting Minutes as submitted. ## Seconded by Councilmember Lee Ayes – All The motion passed. ## 2. June 8, 2026 City Council Meeting Minutes Councilmember Lee moved to approve the June 8, 2026 City Council Meeting Minutes as submitted. ## E1 ## Council Packet Page Number 1 of 483 June 22, 2026 ## City Council Meeting Minutes 2 ## Seconded by Councilmember Cave Ayes – All The motion passed. ## 3. June 15, 2026 City Council Special Meeting Minutes Councilmember Villavicencio moved to approve the June 15, 2026 City Council Special Meeting Minutes as submitted. ## Seconded by Councilmember Lee Ayes – All The motion passed. ## F. APPOINTMENTS AND PRESENTATIONS ## 1. Administrative Presentations ## a. Council Calendar Update City Manager Sable gave an update to the council calendar and reviewed other topics of concern or interest requested by council members. ## 2. Council Presentations Councilmember Lee recognized the grand opening of Focus Point Urgent Care located at 1774 Cope Avenue, Suite 110. G. CONSENT AGENDA – Items on the Consent Agenda are considered routine and non- controversial and are approved by one motion of the council. If a councilmember requests additional information or wants to make a comment regarding an item, the vote should be held until the questions or comments are made then the single vote should be taken. If a councilmember objects to an item it should be removed and acted upon as a separate item. Councilmember Cave moved to approve agenda items G1-G6. ## Seconded by Councilmember Lee Ayes – All The motion passed. 1. Approval of Claims Councilmember Cave moved to approve the approval of claims. ## ACCOUNTS PAYABLE: $ 1,004,917.39 Checks # 125555 thru # 125590 dated 6/2/26 $ 272,601.65 Checks # 125591 thru # 125622 dated 6/9/26 ## E1 ## Council Packet Page Number 2 of 483 June 22, 2026 ## City Council Meeting Minutes 3 $ 804,648.69 Disbursements via debits to checking account dated 6/1/26 thru 6/14/26 ## $ 2,082,167.73 Total Accounts Payable ## PAYROLL $ 898,094.55 Payroll Checks and Direct Deposits dated 5/22/26 $ 898,094.55 Total Payroll ## $ 2,980,262.28 GRAND TOTAL ## Seconded by Councilmember Lee Ayes – All The motion passed. 2. Resolution Appointing Election Judges and Establishing a Ballot Board for the 2026 Primary Election Councilmember Cave moved to approve the resolution listing election judges and establishing a ballot board for the 2026 Primary Election to be held on August 11, 2026. Resolution 26-06-2506 ## 2026 PRIMARY ELECTION APPOINTING ## ELECTION JUDGES AND ESTABLISHING A BALLOT BOARD WHEREAS, Minn. Stat. 204B.21, subd. 2 states election judges for precincts in a municipality shall be appointed by the governing body of the municipality; and WHEREAS, it is required by Minn. Stat. 203B.121, Subd. 1 to establish a ballot board; and WHEREAS, approval of the resolution does not qualify individuals to serve as an election judge; and WHEREAS, appointments will be made from the list to fill the positions needed after training and required paperwork have been completed; and WHEREAS, appointment of additional election judges within the 25 days before the election may be made if the appointing authority determines that additional election judges will be required. NOW, THEREFORE, IT BE RESOLVED, by the city council of Maplewood, Minnesota, that: ## E1 ## Council Packet Page Number 3 of 483 June 22, 2026 ## City Council Meeting Minutes 4 1. A ballot board is hereby established that would consist of a sufficient number of election judges as provided in Minn. Stat. 204B.19 to 204B.22 to perform the task; and 2. The city clerk or designee assign election judges to serve in the 2026 Primary Election to be held on Tuesday, August 11, 2026 from the following list. ## Mark Acosta ## Janice Allen ## Karen Anderson ## Warren Anderson ## Kim Atkinson ## Paul Babin ## Nancy Backes ## Sharon Baker ## Rosanne Bane ## Jodi Baron ## Wilma Battle ## Kenneth Bayliss ## David Bedor ## Regan Beggs ## James Belmonte ## Kevin Berglund ## Gail Biagini ## Myron Bjornstad ## Margaret ## Bloemendal ## Eric Blomgren ## Susan Borowick ## Ginny Brandon ## Richard Brandon ## Paulette Briese ## Tom Brockway ## Wayde Brooks ## Matthew Brown ## Stacey Brown ## Margaret ## Brudzinski ## Michelle Buettner ## Joan Bullivant ## Kelly Buser ## Lyla Campbell ## Robert Cardinal ## Thomas Carey ## Allen Carlson ## Larry Carson ## Cecelia Cathcart ## Mary Catherine ## Denise Chamblee ## Stephen ## Cheesebrow ## Mary Cincotta ## Karl Clothier ## Janis College ## Cheryl Commers ## Rae Cornelius ## Alexis Craft- ## Cheney ## Julia Cross ## Michelle Curtis ## Rozanne Czeck ## Frederick Dahm ## David Davies ## Beverly Davis ## Jason DeMoe ## Paul DeSante ## Darrell Dippon ## Albin Dittli ## Rachel Dittli ## Katrina Dittli ## Michelle Doherty ## Patricia Dooley-Eid ## Rose Duffy ## Gloria Dunshee ## John Eads ## Brian Eager ## Luann Eager ## Kim Ebeling ## Vicki Emelife ## Herbert ## Engelmayer ## Delight Erickson ## Cheryl Erler ## Gail Fellman ## Margaret Fett ## Bryan Fischer ## Adam Fischer ## Richard Fosse ## Judith Franey ## Janine Frans ## Nick Franzen ## Dean Fritsche ## Deborah Garrity ## Rachel Geiser ## Eric Geurkink ## Keith Girtz ## Joseph Glentz ## Marilyn Grant ## Justin Griffiths ## Daniel Gunard ## Lisa Hansford ## Scott Haraldson ## St arr Harmoning ## Kathryn Hatlestad ## Lisa Heille ## Laura Heimer ## Jean Heininger ## Mollie Helmeid ## Catherine Hennelly ## William Hensley ## Eve Her ## Gregory Herber ## Gina Hermann ## Harland Hess ## Elaine Hill ## Gary Hinnenkamp ## Pamela Hodges ## Debra Hoffmann ## Gary Horn ## Jeanette Hulet ## Patrick Hull ## Daniel Huneke ## Christine Jacobson ## Anita Jader ## David Jahn ## Howard Johnston ## Gwendolyn Jones ## Sharon Karalus ## William Kempe ## Kristine King ## Judy Kipka ## Jeanette Kirby ## Walsh ## Kevin Kittridge ## Peggy Kleiter ## E1 ## Council Packet Page Number 4 of 483 June 22, 2026 ## City Council Meeting Minutes 2 ## Nathan Knox ## Jason Knutson ## Lois Knutson ## Carol Koskinen ## Robert Kraemer ## Bruce Krause ## John Krebsbach ## Robert ## Kronschnabel ## Marjorie Kulseth ## Jackie Kwapick ## Tom Labarre ## Louis Lacasse ## Patricia Landers ## Lois Langholz ## Courtney Larsen ## Steven Larson ## Rose Larson ## Mark Larson ## Shelly Larson ## Catherine LeClair ## Dustin Lehrke ## Claudette Leonard ## Kenneth Lewis ## Cassandra ## Ligammari ## Nancy Lindsey ## Oscar Lopez ## Letona ## Linda Lor ## Stephen Loveless ## David Lowery ## Lydia Lucas ## Cindy Lundgren ## Virginia Lynch ## Daniel Martin ## Patricia Martinson ## Steve Martinson ## Paula Mcallister ## Bonnie McCabe ## David McCabe ## Janet McCanna ## Stacy McConnell ## Curtis Merkle ## Lance Merritt ## Dorcas Michaelson ## Mollie Miller ## Jack Millerbernd ## David Misemer ## Denise Mogren ## Jessica Moss ## Karla Nelson ## Monica Nelson- ## Thiele ## Caroline Nentwig ## Aaron Neuhouser ## Miranda Nichols ## Marilyn Nixon ## Patti Nord ## James Nordby ## Erika Nordin ## D. William O'Brien ## Katherine O'Hara ## Keith Olson ## Gina Ott ## Susan Parnell ## John Parnell ## Cheryl Pasquarella ## Gina Pearson ## Marilyn Perry ## Nicole Peterson ## Van Pham ## David Plathe ## Nina Potter ## Portia Powell- ## Stringer ## Melanie ## Preczewski ## Shelly Putz ## Steve Putz ## Timothy Reddy ## Anthony Reese ## Sharon Reinemann ## Mary Ann Renner ## Janell Repp ## Donna Richards ## Ruth Richards ## Kevin Ristine ## Emily Robertson ## Vincent Rodriguez ## Peter Rogers ## Teresa Rossbach ## Monica Roth Day ## Cynthia Rowley ## Paul Rupp ## David Rydeen ## Kathy Sabota ## Deborah Samac ## Patricia Sample ## Thomas Schaefer ## Maryann Schaefer ## Cy nthia ## Schluender ## William Schmidt ## Duane Schmitz ## Kurt Schnapp ## Deborah ## Schneiderman ## Julie Schommer ## Brigid Schreier ## Margaret Schreier ## Patricia Selby ## Patsy Semkoff ## Jill Shortreed ## Vicki Simms ## Susan Skaar ## Delaney Skaar- ## Maidl ## Tyler Slind ## Margaret Smith ## Craig Sorensen ## Florence Sprague ## Tim Stafki ## Heide Stallinga- ## Rought ## James Stemper ## Heidi Storm (Mary) Linnea ## Strandness ## Dianne Stroth ## Dahm ## Mary Sturm ## Lynn Thoele ## Arliene Tourville ## Micki Tschida ## Jeannine ## Unklesbay ## Carolyn Urbanski ## Tou Vang ## Ronald Virnala ## Melissa Walker ## Regina Walsh ## Alison Walsh ## Jeanette Walsh ## Tim Walstrom ## Gay le Wasmundt ## Mary Wendt ## Theresa Westcott ## Jacob Westendorp ## John Wheeler ## Patricia Wieber ## Lynn Wiggert ## E1 ## Council Packet Page Number 5 of 483 June 22, 2026 ## City Council Meeting Minutes 3 ## Lilyana Wilhelmy ## Patricia Williamson ## Paula Willie ## Sharon Willson ## Mee Yang Xiong ## Matt Young ## Paul Zollinger ## Karen ZumMallen ## Seconded by Councilmember Lee Ayes – All The motion passed. ## 3. Conditional Use Permit Review, Assisted Living Facility, 2615 Maplewood ## Drive North Councilmember Cave moved to approve the CUP review for an assisted living facility at 2615 Maplewood Drive North and review again in one year. ## Seconded by Councilmember Lee Ayes – All The motion passed. 4. Conditional Use Permit Review, Mister Car Wash, 3050 White Bear Avenue ## North Councilmember Cave moved to approve the CUP review for Mister Car Wash at 3050 White Bear Avenue North and review only if a problem arises or a significant change is proposed. ## Seconded by Councilmember Lee Ayes – All The motion passed. ## 5. Minnesota Department of Commerce Auto Theft Prevention Grant Councilmember Cave moved to accept grant money in the amount of $309,000 by ## entering into the 2027-2029 Auto Theft Prevention Program Dedicated Investigator Grant with the Minnesota Department of Commerce for a grant funded auto theft investigator for a three-year contract and related training and travel expenses for the years 2026 through 2029. Furthermore, the finance director is authorized to make necessary budget adjustments of approximately $309,000 for the years 2026 through 2029 to cover all additional expenses ($103,000 per year) for one auto theft detective. ## Seconded by Councilmember Lee Ayes – All The motion passed. ## 6. Repairs to Sanitary Lift Station #6 Councilmember Cave moved to authorize replacement of the sewage pump guide rails and discharge piping in the wet well of lift station #6 by WW Goetsch in the amount of $29,872. ## Seconded by Councilmember Lee Ayes – All ## E1 ## Council Packet Page Number 6 of 483 June 22, 2026 ## City Council Meeting Minutes 2 The motion passed. H. PUBLIC HEARINGS – If you are here for a Public Hearing please familiarize yourself with the Rules of Civility printed on the back of the agenda. Sign in with the City Clerk before addressing the council. At the podium please state your name and address clearly for the record. All comments/questions shall be posed to the Mayor and Council. The Mayor will then direct staff, as appropriate, to answer questions or respond to comments. ## 1. General Obligation Bonds, Series 2026A ## a. Public Hearing ## b. Resolution Relating to a Tax Abatement: Granting the Abatement ## c. Resolution Relating to Issuance and Sale of General Obligation ## Bonds City Manager Sable introduced the agenda item. Bruce Kimmel, Senior Municipal Advisor with Ehlers, gave the presentation. Mayor Abrams opened public hearing. The following people spoke: ## None Mayor Abrams closed the public hearing. Councilmember Lee moved to approve the resolution relating to a tax abatement: granting the abatement. Resolution 26-06-2507 ## RESOLUTION RELATING TO A TAX ABATEMENT; GRANTING THE ABATEMENT BE IT RESOLVED by the City Council of the City of Maplewood, Minnesota (the “City”), as follows: Section 1. Authorization and Recitals. 1.01. The City, pursuant to Minnesota Statutes, Sections 469.1812 to 469.1815, as amended (the “Abatement Act”), is authorized to grant an abatement of the property taxes imposed by the City on a parcel of property, if certain conditions are met, through the adoption of a resolution specifying the terms of the abatement. 1.02. The City proposes to assist in financing certain improvement projects at Harvest Park in the City, including construction of a parking lot, pickleball court, basketball court, and sitting area (the “Project”). 1.03. On the date hereof, this Council conducted a public hearing pursuant to the Abatement Act, on the desirability of granting an abatement of property taxes on a certain property expected to be benefited by the proposed Project, which property has the tax parcel identification number of 92922140013 (the “Property”). Notice of the public hearing was duly published as required by law in the Pioneer Press, the official newspaper of the City, on June 12, 2026, which date is no fewer than ten and no more than 30 days prior to the date hereof. ## E1 ## Council Packet Page Number 7 of 483 June 22, 2026 ## City Council Meeting Minutes 3 Section 2. Findings. On the basis of the information compiled by the City and elicited at the public hearing referred to in Section 1.03, it is hereby found, determined and declared: 2.01. The City expects that the benefits of the proposed abatement are not less than the costs of the proposed abatement. The public benefits that the City expects to result from the abatement are the provision of municipal facilities and access to services for the benefit of residents of the City. The proceeds of the Bonds will be used to provide or help acquire or construct public facilities, and the Project will consist of public improvements that benefit the Property. 2.02. The Property is not located in a tax increment financing district. 2.03. The granting of the proposed abatement will not cause the aggregate amount of abatements granted by the City under the Abatement Act in any year to exceed the greater of (i) ten percent (10.00%) of the City’s net tax capacity for the taxes payable year to which the abatement applies, or (ii) $200,000. 2.04. It is in the best interests of the City to grant the tax abatement authorized in this Resolution. 2.05. Under Section 469.1813, Subdivision 9 of the Abatement Act, it is not necessary for the City to obtain the consent of any owner of the Property to grant an abatement. Section 3. Granting of Tax Abatement. 3.01. A property tax abatement (the “Abatement”) is hereby granted in respect of property taxes levied by the City on the Property for fifteen (15) years, subject to satisfaction of the conditions for such duration described in Section 469.1813, subdivision 6(b). The Abatement will reduce the taxes for the Property, and the total amount of the Abatement is estimated to be approximately $1,235,000. 3.02. The City shall retain the Abatement and apply it to payment of all or a portion of the costs of the Project or to the payment of bonds of the City issued to finance costs of the Project. 3.03. The Abatement may be modified or terminated at any time by the City Council in accordance with the Abatement Act. ## Seconded by Councilmember Cave Ayes – All The motion passed. Councilmember Villavicencio moved to approve the resolution relating to issuance and sale of general obligation bonds. Resolution 26-06-2508 ## RESOLUTION RELATING TO ISSUANCE AND SALE OF ## GENERAL OBLIGATION BONDS ## E1 ## Council Packet Page Number 8 of 483 June 22, 2026 ## City Council Meeting Minutes 4 BE IT RESOLVED by the City Council (the “Council”) of the City of Maplewood, Minnesota (the “City”), as follows: Section 1. Authorization; Purpose. It is hereby determined to be in the best interests of the City to issue its General Obligation Bonds (the “Bonds”), in one or more series, pursuant to Minnesota Statutes, Chapters 429 and 475 and Minnesota Statutes, Sections 469.1812 – 469.1815, as amended, for the purpose of financing (i) various street improvement projects in the City (the “Improvement Projects”); (ii) certain improvement projects at Harvest Park in the City (the “Park Projects,” and together with the Improvement Projects, the “Projects”); and (iii) paying costs of issuance of the Bonds. Section 2. Municipal Advisor. The City has retained Ehlers & Associates, Inc. in Minneapolis, Minnesota (“Ehlers”), as its independent municipal advisor. Ehlers is hereby authorized, pursuant to Minnesota Statutes, Section 475.60, Subdivision 2, paragraph (9), to solicit bids for the Bonds on behalf of the City on a competitive basis without requirement of published notice. Section 3. Adjustment of Principal Amount of Bonds. The principal amount of the Bond issue shall be adjusted in accordance with staff recommendations upon receipt of bids for the financed Park Projects, provided that the principal amount of the Bonds issued to finance the Improvement Projects shall be approximately $4,897,085, and the principal amount of the Bonds issued to finance the Park Projects shall be approximately $1,235,000. Section 4. Award and Sale. The City Council shall meet on July 27, 2026, at 7:00 p.m., or such other time deemed acceptable to the Council, for the purpose of considering sealed bids for the purchase of the Bonds and of taking such action thereon as may be in the best interest of the City. Section 5. Official Statement. In connection with said sale, the officers or employees of the City are hereby authorized to cooperate with Ehlers and participate in the preparation of an official statement for the Bonds and to execute and deliver it on behalf of the City upon its completion. ## Seconded by Councilmember Cave Ayes – All The motion passed. ## 2. Business Subsidy Policy ## a. Public Hearing ## b. 2026 Maplewood City Council Business Subsidy Policy Community and Economic Development Director Parr gave the staff report. Mayor Abrams opened public hearing. The following people spoke: ## None Mayor Abrams closed the public hearing. ## E1 ## Council Packet Page Number 9 of 483 June 22, 2026 ## City Council Meeting Minutes 5 Councilmember Cave moved to approve the 2026 Maplewood City Council Business Subsidy Policy, repealing and replacing the 2001 Maplewood Business Subsidy Policy. ## Seconded by Councilmember Lee Ayes – All The motion passed. ## I. UNFINISHED BUSINESS ## None ## J. NEW BUSINESS ## 1. Resolution Authorizing Advertisement for Bids, Public Works Yard ## Improvements, City Project 26-09 Public Works Director Love gave the staff report. Councilmember Lee moved to approve the resolution authorizing the advertisement for bids for the Public Works Yard Improvements, City Project 26-09. Resolution 26-06-2509 ## ADVERTISING FOR BIDS WHEREAS, plans and specifications for the Public Works Yard Improvements, City Project 26-09, have been prepared by the city engineer, NOW, THEREFORE, BE IT RESOLVED by the city council of Maplewood, ## Minnesota: 1. The city clerk or office of the city engineer shall prepare and cause to be inserted into the official paper and Finance and Commerce an advertisement for bids upon the making of such improvement under such approved plans and specifications. The advertisement shall be published twice, at least twenty-one days before the date set for bid opening, shall specify the work to be done, shall state that bids will be opened electronically via QuestCDN, and considered at 10:00 a.m. on July 15, 2026. Bids shall be accompanied by a certified check or bid bond, payable to the City of Maplewood, Minnesota, in the amount of five percent of the bid amount. 2. The city clerk and city engineer are hereby authorized and instructed to receive and open bids received at the time and place herein noted, and to tabulate the bids received. The city council will consider the bids and award a contract at the regular city council meeting on July 27, 2026. ## Seconded by Councilmember Villavicencio Ayes – All The motion passed. ## K. AWARD OF BIDS ## None ## E1 ## Council Packet Page Number 10 of 483 June 22, 2026 ## City Council Meeting Minutes 6 ## L. ADJOURNMENT Mayor Abrams adjourned the meeting at 7:26 p.m. ## E1 ## Council Packet Page Number 11 of 483 July 13, 2026 ## Council Manager Workshop Minutes 1 ## MINUTES ## MAPLEWOOD CITY COUNCIL ## MANAGER WORKSHOP 6:00 P.M. Monday, July 13, 2026 ## City Hall, Council Chambers ## A. CALL TO ORDER A meeting of the city council was held in the city hall council chambers and was called to order at 6:00 p .m. by Mayor Abrams. ## B. ROLL CALL ## Marylee Abrams, Mayor Present ## Rebecca Cave, Councilmember Present ## Kathleen Juenemann, Councilmember Present ## Chonburi Lee, Councilmember Present ## Nikki Villavicencio, Councilmember Present ## C. APPROVAL OF AGENDA Councilmember Juenemann moved to approve the agenda as submitted. ## Seconded by Councilmember Lee Ayes – All The motion passed. ## D. UNFINISHED BUSINESS ## None ## E. NEW BUSINESS ## 1. Swearing-In Ceremony for One Sergeant and Seven Police Officers Public Safety Director Bierdeman addressed the council and introduced Officer Podgorski, Officer Morales, Officer Britt, Officer Bowker, Officer Leonard, Officer Ulvenes, and Officer Pekarek. City Clerk Sindt administered the oath before the pinning of the badges. Public Safety Director Bierdeman addressed the council and introduced Sergeant Swetala. City Clerk Sindt administered the oath before the pinning of the badge. Sergeant Swetala addressed and thanked council. No action required ## 2. Police Department Life Saving Awards ## Public Safety Director Bierdeman presented the Maplewood Police Department Meritorious Service Award to Barb Johnson, Maplewood Public Safety Community Outreach Specialist, for consistently going above and beyond in service to others. ## E2 ## Council Packet Page Number 12 of 483 July 13, 2026 ## Council Manager Workshop Minutes 2 Deputy Chief Busack explained the situation resulting in the Life Saving Awards. Officer Born and Officer Stock were presented with the Maplewood Police Departments Life Saving Awards. Lieutenant Hoemke explained the situation resulting in the Life Saving Award. Officer Suedkamp was presented with the Maplewood Police Departments Life Saving Award. Lieutenant Hoemke also recognized Officer Pekarek and Officer Benjamin for their response and shared they will be awarded Letters of Recognition. No action required. ## F. ADJOURNMENT Mayor Abrams adjourned the meeting at 6:34 p.m. ## E2 ## Council Packet Page Number 13 of 483 ## CIT ## Y COUNCIL STAFF REPORT ## Meeting Date July 27, 2026 ## REPORT TO: City Council ## REPORT FROM: Michael Sable, City Manager ## PRESENTER: Michael Sable, City Manager ## AGENDA ITEM: Council Calendar Update ## Action Requested: ☐ MotionDiscussion ☐ Public Hearing Form of Action: ☐Resolution ☐ Ordinance ☐ Contract/Agreement ☐ Proclamation ## Summary: This item is informational and intended to provide the city council with a forecast of upcoming agenda items and the workshop schedule. These are not official announcements of the meetings, but a look at the upcoming meetings for the city council to plan their calendars. ## Recommended Action: No motion needed. This is an informational item. ## Upcom ## ing Agenda Items and Workshop Schedule: Friday, August 14: Special meeting to canvass primary election results Monday, September 14: Adopt preliminary property tax levy and EDA property tax levy ## Counci l Comments: ## Com ments regarding workshops, council meetings or other topics of concern or interest. ## Maplewood Living Schedule: The sc hedule for councilmember articles in Maplewood Living is temporarily on hold during the current filing period. ## Upcom ## ing Community Events: ## Nat ional Night Out, Tuesday, August 4, 5 - 8 p.m. (Some events may start earlier) ## Pu tt – Putt with Public Safety, August 12, 12:30 – 3 PM, Midwest Golf Complex (1815 Van Dyke) ## Ric e Larpenteur Summer Block Party, August 15, 11 AM – 3PM, 1675 Rice Street Celebrate Summer at Edgerton Park, August 19, 6 - 7:30 PM ## Fri day Fireworks, featuring Touch-a-Truck, September 19, 5 – 8 PM, Hazelwood Park ## F1a ## Council Packet Page Number 14 of 483 ## CIT ## Y COUNCIL STAFF REPORT ## Meeting Date July 27, 2026 ## REPORT TO: Michael Sable, City Manager ## REPORT FROM: Joe Rueb, Finance Director ## PRESENTER: Joe Rueb, Finance Director ## AGENDA ITEM: 2025 Annual Comprehensive Financial Report ## Action Requested:  Motion☐Discussion ☐ Public Hearing Form of Action: ☐Resolution ☐ Ordinance☐Contract/Agreement ☐ Proclamation ## Su mmary: The city council will review and consider acceptance of the 2025 Annual Comprehensive Financial Report. The city’s external auditors, BerganKDV, will present the report. The auditors issued an unmodified opinion on the report, the highest opinion given. ## Recom mended Action: Motion to accept the Maplewood 2025 Annual Comprehensive Financial Report. ## Fiscal ## Impact: Is There a Fiscal Impact?  No ☐ Yes, the true or estimated cost is $0 Financing source(s): ☐ Adopted Budget ☐ Budget Modification ☐ New Revenue Source ☐Use of Reserves ☐ O ther: N/A ## St ## rategic Plan Relevance: ☐Safety◊Focus Area: Sustainability ◊ Focus Area: Maintain strong financial health and stability ☐Development ◊ Focus Area: Minnesota law requires the city to have an annual external audit. The audit provides reasonable assurance to the city council and stakeholders that the financial statements are free of material misstatement and that the financial report is complete and reliable. ## Backgr ound: The Annual Comprehensive Financial Report (ACFR) of the city is complete for the year ended December 31, 2025. The report is the city's official annual report, prepared by the finance department. The certified public accounting firm BerganKDV has audited the information contained in the report and issued an unmodified ("clean") opinion on the fair presentation of the financial statements, which is included within the report. This means the final financial statements are fairly presented with no uncorrected material misstatements. However, as noted in Finding 2025-001 below, a material audit ## F3 ## Council Packet Page Number 15 of 483 adjustment was required during the audit process, underscoring the importance of addressing the underlying segregation-of-duties weakness. The report includes the Independent Auditor's Report, the Report on Compliance with Government Auditing Standards and Minnesota Legal Compliance, and a Communications Letter, all of which are included for your review. ## Audit Findings There were two audit findings for the year ended December 31, 2025. Finding 2025-001 – Lack of Segregation of Accounting Duties Effective internal controls require that key accounting duties — authorization, custody, recording, and reconciliation — be separated among different employees to reduce the risk of undetected errors. Due to a limited number of office staff, the city was unable to fully achieve this separation during 2025. Specific examples identified include overlapping payroll processing and employee data access, insufficient reconciliation of third-party ambulance billing to the general ledger, and an ineffective review process for year-end accrual balances. This condition affects internal controls over all significant accounting functions and contributed to a material audit adjustment related to expenditures and liability balances. The root cause is limited staffing capacity in the finance department. Recommendation: Continue reviewing the accounting system for opportunities to separate duties where practical and implement a formal review process for year-end balances and reconciliations. Management Response: Staff will review year-end accounting and internal control procedures and implement improvements where feasible. ## Finding 2025-002 – Prompt Payment of Bills Minnesota Statute § 471.425 requires municipalities to pay vendor obligations according to contract terms, or, if no terms apply, within 35 days of receiving the invoice. During testing, the auditors identified instances where the city did not pay vendor invoices within this required timeframe. The cause was identified as delays in submitting invoices to the finance department for processing. As a result, the city was not in compliance with state statute regarding prompt payment of local government bills. Recommendation: The city should work with all departments to ensure invoices are submitted to the finance department promptly to support timely payment. Management Response: The city will work with all departments to ensure invoices are remitted to the finance department for prompt payment. Members of the city council will receive a copy of the ACFR. An electronic version will also be available on the city's website. Staff recommends the council accept the ACFR as presented. ## Attachments: 1.BerganKDV PowerPoint ## 2.BerganKDV Communications Letter 3. BerganKDV Reports on Compliance with Government Auditing Standards and Minnesota Legal ## Compliance 4. Maplewood ACFR for the Year Ended December 31, 2025 (to be provided separately) ## F3 ## Council Packet Page Number 16 of 483 ## City of Maplewood ## Audit Presentation ## F3, Attachment 1 ## Council Packet Page Number 17 of 483 ## The Audit ## F3, Attachment 1 ## Council Packet Page Number 18 of 483 Independent Auditor’s Report “unmodified” or “clean” opinion. Financial Statements present fairly, in all material respects, the financial position and changes in the financial position of the governmental activities, business-type activities, each major fund and the aggregate remaining funds.Government Auditing Standards – One Material Weakness related to lack of segregation of accounting duties Independent Auditor’s Report on Minnesota Legal Compliance – One compliance finding related to prompt payment of bills ## Independent Auditor’s Report ## F3, Attachment 1 ## Council Packet Page Number 19 of 483 ## Financial Communications ## F3, Attachment 1 ## Council Packet Page Number 20 of 483 ## General Fund Revenues ## F3, Attachment 1 ## Council Packet Page Number 21 of 483 ## General Fund Revenues – Budget to Actual ## Over/(Under) ## Budget ## Actual ## Budget ## Percent ## Taxes 23,338,678 $ 23,327,873 $ (10,805) $ 0.0% ## Licenses and Permits 1,903,700 2,030,134 126,434 6.6% ## Intergovernmental 1,307,618 2,296,494 988,876 75.6% ## Special Assessments - 2,023 2,023 100.0% ## Charges for Services 440,400 430,949 (9,451) -2.1% ## Fines and Forfeits 139,000 150,548 11,548 8.3% ## Investment Income 61,200 923,687 862,487 1409.3% ## Miscellaneous 51,700 251,242 199,542 386.0% Transfers and other sources 1,519,650 1,523,391 3,741 0.2% Total revenue and other financing sources 28,761,946 $ 30,936,341 $ 2,174,395 $ 7.6% ## F3, Attachment 1 ## Council Packet Page Number 22 of 483 ## General Fund Revenues ## F3, Attachment 1 ## Council Packet Page Number 23 of 483 ## General Fund Expenditures ## F3, Attachment 1 ## Council Packet Page Number 24 of 483 ## General Fund Expenditures – ## Budget to Actual ## Over/(Under) ## Budget ## Actual ## Budget ## Percent ## Community Development 2,050,269 $ 2,013,264 $ (37,005) $ -1.8% ## Administration 2,376,156 2,150,390 (225,766) -9.5% ## Finance 1,019,479 1,009,279 (10,200) -1.0% ## Fire 3,839,049 3,733,927 (105,122) -2.7% ## Legislative 217,656 201,527 (16,129) -7.4% ## Parks and Recreation 622,989 568,709 (54,280) -8.7% ## Police 13,421,801 13,327,249 (94,552) -0.7% ## Public Works 5,214,547 5,255,878 41,331 0.8% ## Capital Outlay - 73,033 73,033 0.0% ## Debt Service - 148,205 148,205 0.0% Transfers to other funds - 389,224 389,224 0.0% Total expenditures 28,761,946 $ 28,870,685 $ 108,739 $ 0.4% ## F3, Attachment 1 ## Council Packet Page Number 25 of 483 ## General Fund – Expenditures ## F3, Attachment 1 ## Council Packet Page Number 26 of 483 ## General Fund Operations ## F3, Attachment 1 ## Council Packet Page Number 27 of 483 ## Tax Capacity, Levy and Rates ## F3, Attachment 1 ## Council Packet Page Number 28 of 483 ## Ambulance Service Fund ## F3, Attachment 1 ## Council Packet Page Number 29 of 483 ## Environmental Utility Fund ## F3, Attachment 1 ## Council Packet Page Number 30 of 483 ## Recycling Project Fund ## F3, Attachment 1 ## Council Packet Page Number 31 of 483 ## Sanitary Sewer Fund ## F3, Attachment 1 ## Council Packet Page Number 32 of 483 ## Street Light Utility Fund ## F3, Attachment 1 ## Council Packet Page Number 33 of 483 ## Auditor ## F3, Attachment 1 ## Council Packet Page Number 34 of 483 ## Andrew Grice ## AUDIT PARTNER952-563-6862 ## ANDY.GRICE@CREATIVEPLANNING.COM ## F3, Attachment 1 ## Council Packet Page Number 35 of 483 ## Thank You ## F3, Attachment 1 ## Council Packet Page Number 36 of 483 This commentary is provided for general information purposes only, should not be construed as investment, tax or legal advice, and does not constitute an attorney/client relationship. Past performance of any market results is no assurance of future performance. The information con tained herein has been obtained from sources deemed reliable but is not guaranteed. ## F3, Attachment 1 ## Council Packet Page Number 37 of 483 ## City of Maplewood ## Communications Letter December 31, 2025 ## F3, Attachment 2 ## Council Packet Page Number 38 of 483 ## City of Maplewood ## Table of Contents Report on Matters Identified as a Result of the Audit of the Basic Financial Statements 1 ## Material Weaknesses 3 ## Required Communication 4 ## Financial Analysis 9 ## Emerging Issues 22 ## F3, Attachment 2 ## Council Packet Page Number 39 of 483 1 Report on Matters Identified as a Result of ## the Audit of the Basic Financial Statements ## Honorable Mayor, Members of the City Council, and Management ## City of Maplewood ## Maplewood, Minnesota In planning and performing our audit of the financial statements of the governmental activities, business-type activities, each major fund, and the aggregate remaining fund information of the City of Maplewood, Minnesota, as of and for the year ended December 31, 2025, in accordance with auditing standards generally accepted in the United States of America and the standards to financial audits contained in Government Auditing Standards, issued by the Comptroller General of the United States, we considered the City's internal control over financial reporting (internal control) as a basis for designing audit procedures that are appropriate in the circumstances for the purpose of expressing our opinions on the financial statements, but not for the purpose of expressing an opinion on the effectiveness of the City's internal control. Accordingly, we do not express an opinion on the effectiveness of the City's internal control over financial reporting. Our consideration of internal control was for the limited purpose described in the preceding paragraph and was not designed to identify all deficiencies in internal control that might be material weaknesses or significant deficiencies and, therefore, material weaknesses or significant deficiencies may exist that have not been identified. In addition, because of inherent limitations in internal control, including the possibility of management override of controls, misstatements due to error, or fraud may occur and not be detected by such controls. However, as described below, we identified a deficiencies in internal control that we consider to be material weaknesses. A deficiency in internal control exists when the design or operation of a control does not allow management or employees, in the normal course of performing their assigned functions, to prevent, or detect and correct, misstatements on a timely basis. A material weakness is a deficiency, or a combination of deficiencies, in internal control over financial reporting, such that there is a reasonable possibility that a material misstatement of the City's basic financial statements will not be prevented, or detected and corrected, on a timely basis. A reasonable possibility exists when the likelihood of an event occurring is either reasonably possible or probable as defined as follows: •Reasonably possible. The chance of the future event or events occurring is more than remote but less than likely. •Probable. The future event or events are likely to occur. The material weakness identified is stated within this letter. A significant deficiency is a deficiency, or a combination of deficiencies, in internal control over financial reporting that is less severe than a material weakness, yet important enough to merit attention by those charged with governance. ## F3, Attachment 2 ## Council Packet Page Number 40 of 483 2 The accompanying memorandum also includes financial analysis provided as a basis for discussion. The matters discussed herein were considered by us during our audit and they do not modify the opinion expressed in our Independent Auditor's Report dated July 22, 2026, on such statements. This communication, which is an integral part of our audit, is intended solely for the information and use of the Members of the City Council, management and others within the City, and state oversight agencies and is not intended to be, and should not be, used by anyone other than these specified parties. ## Minneapolis, Minnesota July 22, 2026 ## F3, Attachment 2 ## Council Packet Page Number 41 of 483 3 ## City of Maplewood ## Material Weakness ## Lack of Segregation of Accounting Duties During the year ended December 31, 2025, the City had a lack of segregation of accounting duties due to a limited number of office employees. This condition increases the risk that errors could occur which would not be prevented or detected and corrected, on a timely basis. Adequate segregation of accounting duties is in place when the following four areas of a transaction have been separated: authorization, custody, recording, and reconciliation. This lack of segregation of accounting duties and related deficiencies in internal controls can be demonstrated in the following areas, which is not intended to be an all-inclusive list: •Certain employees have access to process payroll and also have access to add and modify employee data. •There are insufficient reconciliation procedures of third-party billing to the general ledger for ambulance charges for services which increases the risk that errors or irregularities may occur and not be detected in a timely manner. •There is not an effective reconciliation and review process of year-end accrual balances. As a result of this condition and to ensure financial statements were free from material misstatement, audit adjustments were required to adjust expenditures and liability balances. ## F3, Attachment 2 ## Council Packet Page Number 42 of 483 4 ## City of Maplewood ## Required Communication We have audited the basic financial statements of the governmental activities, business-type activities, each major fund, and the aggregate remaining fund information of the City as of and for the year ended December 31, 2025. Professional standards require that we advise you of the following matters related to our audit. ## Our Responsibility in Relation to the Financial Statement Audit As communicated in our engagement letter, our responsibility, as described by professional standards, is to form and express opinions about whether the basic financial statements prepared by management with your oversight are presented fairly, in all material respects, in accordance with accounting principles generally accepted in the United States of America. Our audit of the basic financial statements does not relieve you or management of its respective responsibilities. Our responsibility, as prescribed by professional standards, is to plan and perform our audit to obtain reasonable, rather than absolute, assurance about whether the basic financial statements are free of material misstatement. An audit of the basic financial statements includes consideration of internal control over financial reporting as a basis for designing audit procedures that are appropriate in the circumstances, but not for the purpose of expressing an opinion on the effectiveness of the City's internal control over financial reporting. Accordingly, as part of our audit, we considered the internal control of the City solely for the purpose of determining our audit procedures and not to provide any assurance concerning such internal control. We are also responsible for communicating significant matters related to the audit that are, in our professional judgement, relevant to your responsibilities in overseeing the financial reporting process. However, we are not required to design procedures for the purpose of identifying other matters to communicate to you. Generally accepted accounting principles provide for certain Required Supplementary Information (RSI) to supplement the basic financial statements. Our responsibility with respect to the RSI, which supplements the basic financial statements, is to apply certain limited procedures in accordance with generally accepted auditing standards. However, the RSI was not audited and, because the limited procedures do not provide us with sufficient evidence to express an opinion or provide any assurance, we do not express an opinion or provide any assurance on the RSI. Our responsibility for the supplementary information accompanying the basic financial statements, as described by professional standards, is to evaluate the presentation of the supplementary information in relation to the basic financial statements as a whole and to report on whether the supplementary information is fairly stated, in all material respects, in relation to the basic financial statements as a whole. Our responsibility with respect to the other information in documents containing the audited basic financial statements and auditor's report does not extend beyond the basic financial information identified in the report. We have no responsibility for determining whether this other information is properly stated. This other information was not audited, and we do not express an opinion or provide any assurance on it. ## F3, Attachment 2 ## Council Packet Page Number 43 of 483 5 ## City of Maplewood ## Required Communication ## Our Responsibility in Relation to Government Auditing Standards As communicated in our engagement letter, part of obtaining reasonable assurance about whether the basic financial statements are free of material misstatement, we performed tests of the City's compliance with certain provisions of laws, regulations, contracts, and grant agreements, noncompliance with which could have a direct and material effect on the determination of basic financial statement amounts. However, the objective of our tests was not to provide an opinion on compliance with such provisions. ## Planned Scope and Timing of the Audit We conducted our audit consistent with the planned scope and timing we previously communicated to you. ## Compliance with All Ethics Requirements Regarding Independence The engagement team, others in our firm, as appropriate, our firm, and our network firms have complied with all relevant ethical requirements regarding independence. ## Significant Risks We addressed the following significant risks of material misstatement identified in our planning procedures: •Risk of Improper Revenue Recognition – Revenue recognition is considered a fraud risk on substantially all engagements as it is generally the largest line item impacting a City's change in fund balance or net position. •Risk of Misappropriation of Assets – Misappropriation of Assets is considered a risk in substantially all engagements as assets may be misappropriated due to fraud or error. •Risk of Management Override of Controls – Management override of internal control is considered a risk in substantially all engagements as management may be incentivized to produce better results. •Risk of Significant estimates for Total Other Post Employment Benefits (OPEB) Liability, Deferred Outflows of Resources Related to OPEB and Deferred Inflows of Resources Related to OPEB, Net Pension Liability, Deferred Outflows of Resources Related to Pensions and Deferred Inflows of Resources Related to Pensions - Accounting estimates are an integral part of the basic financial statements prepared by management and are based on management's current judgements. ## Qualitative Aspects of the City's Significant Accounting Practices ## Significant Accounting Policies Management has the responsibility to select and use appropriate accounting policies. A summary of the significant accounting policies adopted by the City is included in the notes to the basic financial statements. There have been no initial selection of accounting policies and no changes to significant accounting policies or their application during 2025. No matters have come to our attention that would require us, under professional standards, to inform you about (1) the methods used to account for significant unusual transactions and (2) the effect of significant accounting policies in controversial or emerging areas for which there is a lack of authoritative guidance or consensus. ## F3, Attachment 2 ## Council Packet Page Number 44 of 483 6 ## City of Maplewood ## Required Communication ## Qualitative Aspects of the City's Significant Accounting Practices (Continued) ## Significant Accounting Estimates and Related Disclosures Accounting estimates and related disclosures are an integral part of the basic financial statements prepared by management and are based on management's current judgements. Those judgements are normally based on knowledge and experience about past and current events and assumptions about future events. Certain accounting estimates are particularly sensitive because of their significance to the basic financial statements and because of the possibility that future events affecting them may differ markedly from management's current judgements. The most sensitive estimates affecting the basic financial statements relate to: Total Other Post Employment Benefits (OPEB) Liability, Deferred Outflows of Resources Related to OPEB, and Deferred Inflows of Resources Related to OPEB – These balances are based on an actuarial study using the estimates of future obligations of the City for post employment benefits. Net Pension Liability, Deferred Outflows of Resources Related to Pensions, and Deferred Inflows of Resources Related to Pensions – These balances are based on an allocation by the pension plans using estimates based on contributions. We evaluated the key factors and assumptions used to develop the accounting estimates and determined that they are reasonable in relation to the basic financial statements taken as a whole and in relation to the applicable opinion units. ## Financial Statement Disclosures Certain basic financial statement disclosures involve significant judgment and are particularly sensitive because of their significance to basic financial statement users. The basic financial statement disclosures are neutral, consistent, and clear. ## Significant Difficulties Encountered during the Audit We encountered no significant difficulties in dealing with management relating to the performance of the audit. ## Uncorrected and Corrected Misstatements For the purposes of this communication, professional standards require us to accumulate all known and likely misstatements identified during the audit, other than those that we believe are trivial, and communicate them to the appropriate level of management. Further, professional standards require us to also communicate the effects of uncorrected misstatements related to prior periods on the relevant classes of transactions, account balances or disclosures, and the basic financial statements taken as a whole and each applicable opinion unit. Management has corrected all such misstatements. In addition, professional standards require us to communicate to you all material, corrected misstatements that were brought to the attention of management as a result of our audit procedures. The following is the misstatement that was identified as a result of our audit procedures and were brought to the attention of and corrected by management. •Adjustment of accounts payable to account for an invoice related to capital projects. ## F3, Attachment 2 ## Council Packet Page Number 45 of 483 7 ## City of Maplewood ## Required Communication ## Disagreements with Management For purposes of this letter, professional standards define a disagreement with management as a matter, whether or not resolved to our satisfaction, concerning a financial accounting, reporting, or auditing matter, which could be significant to the City's basic financial statements or the auditor's report. No such disagreements arose during the course of our audit. ## Representations Requested from Management We have requested certain written representations from management, which are included in the management representation letter. ## Management's Consultations with Other Accountants In some cases, management may decide to consult with other accountants about auditing and accounting matters. Management has informed us that, and to our knowledge, there were no consultations with other accountants regarding auditing and accounting matters. ## Other Significant Matters, Findings, or Issues In the normal course of our professional association with the City, we generally discuss a variety of matters, including the application of accounting principles and auditing standards, significant events or transactions that occurred during the year, operating and regulatory conditions affecting the City, and operating plans and strategies that may affect the risks of material misstatement. None of the matters discussed resulted in a condition to our retention as the City's auditor. ## Other Information Included in Annual Reports Pursuant to professional standards, our responsibility as auditors for other information, whether financial or nonfinancial, included in the City's annual reports, does not extend beyond the information identified in the audit report, and we are not required to perform any procedures to corroborate such other information. We applied certain limited procedures to the RSI that supplements the basic financial statements. Our procedures consisted of inquiries of management regarding the methods of preparing the information and comparing the information for consistency with management's responses to our inquiries, the basic financial statements, and other knowledge we obtained during our audit of the basic financial statements. We did not audit the RSI and do not express an opinion or provide any assurance on the RSI. With respect to the supplementary information accompanying the financial statements, we made certain inquiries of management and evaluated the form, content, and methods of preparing the information to determine that the information complies with accounting principles generally accepted in the United States of America, the method of preparing it has not changed from the prior period, and the information is appropriate and complete in relation to our audit of the financial statements. We compared and reconciled the supplementary information to the underlying accounting records used to prepare the basic financial statements or to the basic financial statements themselves. We were not engaged to report on the other information accompanying the financial statements but are not RSI. Such information has not been subjected to the auditing procedures applied in the audit of the basic financial statements, and accordingly, we do not express an opinion or provide any assurance on it. ## F3, Attachment 2 ## Council Packet Page Number 46 of 483 8 ## City of Maplewood ## Required Communication ## Other Information Included in Annual Reports (Continued) Our responsibility also includes communicating to you any information which we believe is a material misstatement of fact. Nothing came to our attention that caused us to believe that such information, or its manner of presentation, is materially inconsistent with the information, or manner of its presentation, appearing in the basic financial statements. ## F3, Attachment 2 ## Council Packet Page Number 47 of 483 ## City of Maplewood ## Financial Analysis 9 The following pages provide graphic representation of select data pertaining to the financial position and operations of the City for the past five years. Our analysis of each graph is presented to provide a basis for discussion of past performance and how implementing certain changes may enhance future performance. We suggest you view each graph and document if our analysis is consistent with yours. A subsequent discussion of this information should be useful for planning purposes. ## General Fund Revenues The General Fund revenues for the past five years are depicted in the following graph: 2021 2022 2023 2024 2025 ## Miscellaneous $49,709 $152,361 $128,052 $273,734 $251,242 ## Investment Income (73,522) (449,216) 625,400 647,599 923,687 ## Fines and Forfeits 144,747 153,347 164,131 202,541 150,548 ## Charges for Services 1,132,040 1,100,420 769,275 664,146 430,949 ## Special Assessments 157 - 277 62 2,023 ## Intergovernmental 5,907,352 1,396,651 2,590,152 1,915,538 2,296,494 ## Licenses and Permits 1,955,926 2,436,019 2,331,544 2,395,603 2,030,134 ## Taxes 17,076,991 18,088,129 19,546,242 21,034,212 23,327,873 $(2,500,000) $- $2,500,000 $5,000,000 $7,500,000 $10,000,000 $12,500,000 $15,000,000 $17,500,000 $20,000,000 $22,500,000 $25,000,000 $27,500,000 $30,000,000 $32,500,000 ## General Fund Revenues ## F3, Attachment 2 ## Council Packet Page Number 48 of 483 ## City of Maplewood ## Financial Analysis 10 ## General Fund Revenues (Continued) General Fund revenues increased $2,279,515, or 8.4% during the year, from $27,133,435 in 2024 to $29,412,950 in 2025. The largest fluctuation was in taxes which increased $2,293,661 or 10.9%, due to an increase in the tax levy. Intergovernmental revenue increased $380,956 or 19.9%, due to receiving more grants for camera reimbursement and violent crime unit funding. Licenses and permits decreased $365,469 or 15.3% due to less building activity. Charges for service decreased $233,197 or 35.1%, due to a decrease in plan fees which correlates with decreased building activity. Investment income increased $276,088 or 42.6%, due to an increase in interest rates, market conditions, and unrealized gain on investments. The chart below presents a comparison of budget and actual General Fund revenues by source. The chart shows the City's actual revenues and other financing sources of $30,936,341 were over the budget of $28,761,946 by $2,174,395, or 7.6%. Intergovernmental was over budgeted amounts by $988,876. This was due to the city receiving police and fire aids that were not anticipated. Miscellaneous income was over budget $199,542 due to lease revenue not budgeted for and investment income was over budget $862,487 due to budgeting conservatively as these revenues fluctuate from year to year. Revenues in all other categories were relatively consistent with budgeted amounts. ## Over/(Under) ## BudgetActualBudgetPercent Taxes23,338,678$ 23,327,873$ (10,805)$ 0.0% Licenses and Permits1,903,700 2,030,134 126,434 6.6% Intergovernmental1,307,618 2,296,494 988,876 75.6% Special Assessments- 2,023 2,023 100.0% Charges for Services440,400 430,949 (9,451) -2.1% Fines and Forfeits139,000 150,548 11,548 8.3% Investment Income61,200 923,687 862,487 1409.3% Miscellaneous51,700 251,242 199,542 386.0% Transfers and other sources1,519,650 1,523,391 3,741 0.2% Total revenue and other financing sources28,761,946$ 30,936,341$ 2,174,395$ 7.6% Revenues by category, as a percentage of total revenues, are depicted in the graphs on the following page. General Fund revenues by source increased from 2024 to 2025 as a result of increase in Taxes as discussed on the previous page. Overall, taxes accounted for 79.3% and 77.6% of General Fund revenue in 2025 and 2024, respectively. ## F3, Attachment 2 ## Council Packet Page Number 49 of 483 ## City of Maplewood ## Financial Analysis 11 ## General Fund Revenues (Continued) ## Taxes 79.3% Licenses and ## Permits 6.9% ## Intergovernmental 7.8% Charges for ## Services 1.5% Fines and ## Forfeits 0.5% ## Investment ## Income 3.1% ## Miscellaneous 0.9% ## 2025 General Fund Revenues ## Taxes 77.6% Licenses and ## Permits 8.8% ## Intergovernmental 7.1% Charges for ## Services 2.4% Fines and ## Forfeits 0.7% ## Investment ## Income 2.4% ## Miscellaneous 1.0% ## 2024 General Fund Revenues ## F3, Attachment 2 ## Council Packet Page Number 50 of 483 ## City of Maplewood ## Financial Analysis 12 ## General Fund Expenditures The General Fund expenditures for the past five years are depicted in the following graph. 2021 2022 2023 2024 2025 ## Debt Service $- $15,747 $170,960 $170,962 $148,205 ## Capital Outlay - 101,442 614,061 - 73,033 ## Public Works 4,270,318 4,407,636 4,654,497 4,785,820 5,255,878 ## Police 9,937,598 10,453,175 11,143,411 12,224,784 13,327,249 ## Parks and Recreation 425,818 497,486 535,355 550,086 568,709 ## Legislative 155,991 159,854 166,404 164,834 201,527 ## Fire 2,520,127 2,590,252 2,883,127 3,273,571 3,733,927 ## Finance 1,600,442 1,547,275 1,302,411 928,068 1,009,279 ## Administration 1,599,708 1,931,262 1,950,559 2,108,691 2,150,390 ## Community Development 1,562,269 1,666,876 1,823,645 1,778,474 2,013,264 $- $2,500,000 $5,000,000 $7,500,000 $10,000,000 $12,500,000 $15,000,000 $17,500,000 $20,000,000 $22,500,000 $25,000,000 $27,500,000 $30,000,000 ## General Fund Expenditures General fund expenditures increased 9.6%, from $25,985,290 in 2024 to $28,481,461 in 2025. Police increased $1,102,465 due to increased wages and benefits. Fire increased $460,356 due to increased wages and benefits. Public works increased $470,058 due to increased wages and benefits and repairs and maintenance costs. Community development increased $234,790 due to increased wages and benefits. All other categories were relatively consistent with the prior year. ## F3, Attachment 2 ## Council Packet Page Number 51 of 483 ## City of Maplewood ## Financial Analysis 13 ## General Fund Expenditures (Continued) The chart below presents a comparison of budget and actual General Fund expenditures by function. The Fund's actual expenditures and transfers out of $28,870,685 were over the budget of $28,761,946 by $108,739 or 0.4%. Administration had the largest variance as expenditures were under budget $225,766 due to budgeting conservatively for wages and benefits, and fees for service. Transfers to other funds were not budgeted as they were not expected when the budget was created. Expenditures in all other categories were all relatively consistent with budgeted amounts. ## Over/(Under) ## Budget ## Actual ## Budget ## Percent ## Community Development 2,050,269 $ 2,013,264 $ (37,005) $ -1.8% ## Administration 2,376,156 2,150,390 (225,766) -9.5% ## Finance 1,019,479 1,009,279 (10,200) -1.0% ## Fire 3,839,049 3,733,927 (105,122) -2.7% ## Legislative 217,656 201,527 (16,129) -7.4% ## Parks and Recreation 622,989 568,709 (54,280) -8.7% ## Police 13,421,801 13,327,249 (94,552) -0.7% ## Public Works 5,214,547 5,255,878 41,331 0.8% ## Capital Outlay - 73,033 73,033 0.0% ## Debt Service - 148,205 148,205 0.0% Transfers to other funds - 389,224 389,224 0.0% Total expenditures 28,761,946 $ 28,870,685 $ 108,739 $ 0.4% Expenditures by function as a percentage of total expenditures are depicted in the graphs on the following page. Police expenditures are the largest component within the General Fund, accounting for 47.0% of the total, followed by public works with 18.5% of total expenditures. ## F3, Attachment 2 ## Council Packet Page Number 52 of 483 ## City of Maplewood ## Financial Analysis 14 ## General Fund Expenditures (Continued) ## Community ## Development 7.1% ## Administration 7.6% ## Finance 3.6% ## Fire 13.2% ## Legislative 0.7% Parks and ## Recreation 2.0% ## Police 47.0% ## Public Works 18.5% ## Capital Outlay 0.3% ## 2025 General Fund Expenditures ## Community ## Development 6.9% ## Administration 8.2% ## Finance 3.6% ## Fire 12.7% ## Legislative 0.6% Parks and ## Recreation 2.1% ## Police 47.4% ## Public Works 18.5% ## Capital Outlay 0.0% ## 2024 General Fund Expenditures ## F3, Attachment 2 ## Council Packet Page Number 53 of 483 ## City of Maplewood ## Financial Analysis 15 ## General Fund Operations Revenues exceeded expenditures in 2025 by $931,489. After taking into consideration transfers, proceeds from the sale of capital assets and proceeds from issuance of finance purchase, fund balance increased by $2,065,656 from 2024 to 2025. The unassigned fund balance of $20,890,231 as of December 31, 2025, represents 71.0% of the current year's revenue. This was an increase from the prior year. The unassigned fund balance also represents 73.3% of the current year's expenditures which is in line with the city policy of a minimum of 41.67% and a desired level of 50%. The bar chart below highlights General Fund results for the last five years. 0.0% 20.0% 40.0% 60.0% 80.0% 100.0% $- $2,500,000 $5,000,000 $7,500,000 $10,000,000 $12,500,000 $15,000,000 $17,500,000 $20,000,000 $22,500,000 $25,000,000 $27,500,000 $30,000,000 20212022202320242025 ## Revenues $26,193,400$22,877,711$26,155,073$27,133,435$29,412,950 ## Expenditures 22,072,27123,371,00525,244,43025,985,29028,481,461 ## Unassigned Fund Balance 13,225,73813,349,89015,364,12018,002,36220,890,231 Fund Balance as a Percent of the Year's ## Revenues 50.5%58.4%58.7%66.3%71.0% ## General Fund Operations ## F3, Attachment 2 ## Council Packet Page Number 54 of 483 ## City of Maplewood ## Financial Analysis 16 ## Tax Capacity, Levy, And Rates The chart below graphs the tax capacity, certified tax levy, and City tax rate for 2021 through 2025. The tax capacity is based on total tax capacity, prior to adjustments for captured Tax Increment Financing (TIF) and fiscal disparities. The certified tax levy amount is also prior to fiscal disparity adjustments. With increasing market values, the City's tax capacity increased from 2024 to 2025 by $1,634,861, or 2.9%. With a increasing tax capacity and 15.2% increase in the levy, the City's tax rate increased to 47.8%. $55,877,000 $56,154,526 $63,229,418 $64,943,991 $66,578,852 $23,217,300 $24,369,853 $25,966,460 $28,289,957 $31,823,656 41.95% 43.66% 40.55% 43.56% 47.80% 0.00% 10.00% 20.00% 30.00% 40.00% 50.00% 60.00% 70.00% 80.00% $- $5,000,000 $10,000,000 $15,000,000 $20,000,000 $25,000,000 $30,000,000 $35,000,000 $40,000,000 $45,000,000 $50,000,000 $55,000,000 $60,000,000 $65,000,000 $70,000,000 20212022202320242025 ## Tax Capacity, Levy, and Rates ## Total Tax CapacityCertified Tax LevyTax Capacity Rate *Property tax data was obtained from Ramsey County Department of Property Records and Revenue. ## F3, Attachment 2 ## Council Packet Page Number 55 of 483 ## City of Maplewood ## Financial Analysis 17 ## Ambulance Service Funds The Ambulance Service Fund accounts for service charges that are used to finance emergency medical services. The Ambulance Service Fund experienced an operating loss for 2025 totaling $1,860,693. Operating revenues decreased $368,472. Operating expenses increased $518,488 due to increased wages and overtime and related benefits. The fund also receives property taxes and intergovernmental grants classified as nonoperating revenue. The net position increased from $2,488,056 in 2024 to $3,496,536 in 2025. The cash balance of the fund at December 31, 2025, was $92,538 which was an increase of $92,538. $2,448,358 $2,718,017 $2,731,101 $3,963,388 $3,600,228 $3,424,593 $3,710,140 $4,221,495 $4,942,433 $5,460,921 $(976,235) $(992,123) $(1,490,394) $(979,045) $(1,860,693) $(761,556) $(788,447) $(1,355,675) $(768,775) $(1,699,118) $(2,000,000) $(1,500,000) $(1,000,000) $(500,000) $- $500,000 $1,000,000 $1,500,000 $2,000,000 $2,500,000 $3,000,000 $3,500,000 $4,000,000 $4,500,000 $5,000,000 $5,500,000 $6,000,000 2021 2022 2023 2024 2025 ## Ambulance Service Fund ## Operating Revenues ## Operating Expenses ## Operating Income (Loss) ## Operating Income Excluding Depreciation ## F3, Attachment 2 ## Council Packet Page Number 56 of 483 ## City of Maplewood ## Financial Analysis 18 ## Environmental Utility Fund The Environmental Utility Fund accounts for revenues and expenses related to the administration, planning, implementation, and maintenance of the storm water management program. Operating revenues increased by $106,611, or 3.2%, in 2025 due to increase in rates. Operating expenses increased $173,201 from 2025 this increase was due to an increase in professional services. There were capital contributions of $829,183 and transfers out to other funds in 2025 of $1,870,746. The cash balance of the fund at December 31, 2025, was $1,752,417, an increase of $473,495. $3,125,044 $3,135,632 $3,277,485 $3,364,288 $3,470,899 $2,031,409 $1,996,958 $2,037,863 $1,875,931 $2,049,132 $1,093,635 $1,138,674 $1,239,622 $1,488,357 $1,421,767 $1,727,151 $1,841,107 $2,006,940 $2,178,024 $2,125,560 $- $500,000 $1,000,000 $1,500,000 $2,000,000 $2,500,000 $3,000,000 $3,500,000 $4,000,000 2021 2022 2023 2024 2025 ## Environmental Utility Fund ## Operating Revenues ## Operating Expenses ## Operating Income ## Operating Income Excluding Depreciation ## F3, Attachment 2 ## Council Packet Page Number 57 of 483 ## City of Maplewood ## Financial Analysis 19 ## Recycling Program Fund The Recycling Program Fund accounts for recycling charges that are levied to cover cart fees, finance recycling costs, and public education on solid waste reduction and recycling. Operating revenues increased $11,736 or 0.9%, compared with the prior year, while operating expenses increased $202,486 or 18.9%. Operating expenditures increased due to increased costs from collection and increased supplies purchased. After factoring transfers out of the fund, the net position increased in 2025 by $264,791. The cash balance of the fund at December 31, 2025, was $1,218,129, an increase of $264,791. $1,179,153 $1,204,437 $1,294,687 $1,362,499 $1,374,235 $1,033,172 $1,049,105 $1,210,381 $1,071,102 $1,273,588 $145,981 $155,332 $84,306 $291,397 $100,647 $- $200,000 $400,000 $600,000 $800,000 $1,000,000 $1,200,000 $1,400,000 $1,600,000 20212022202320242025 ## Recycling Project Fund ## Operating RevenuesOperating ExpensesOperating Income (Loss) ## F3, Attachment 2 ## Council Packet Page Number 58 of 483 ## City of Maplewood ## Financial Analysis 20 ## Sanitary Sewer Fund The Sanitary Sewer Fund accounts for customer sewer charges which are used to finance sewer system operating expenses. Operating revenues increased $356,325 or 5.1% from 2025 due to increased rates. Operating expenses increased $256,193 due to increased contract costs. There were capital contributions of $34,549 and transfers out to other funds in 2025 of $1,051,300. The cash balance of the fund at December 31, 2025, was $2,627,151, an increase of $593,255. $5,550,967 $6,346,363 $6,694,133 $7,053,509 $7,409,834 $4,902,935 $5,675,033 $5,959,628 $6,430,748 $6,686,941 $648,032 $671,330 $734,505 $622,761 $722,893 $1,010,666 $1,036,750 $1,100,185 $995,833 $1,098,334 $- $1,000,000 $2,000,000 $3,000,000 $4,000,000 $5,000,000 $6,000,000 $7,000,000 $8,000,000 2021 2022 2023 2024 2025 ## Sanitary Sewer Fund ## Operating Revenues ## Operating Expenses ## Operating Income ## Operating Income Excluding Depreciation ## F3, Attachment 2 ## Council Packet Page Number 59 of 483 ## City of Maplewood ## Financial Analysis 21 ## Street Light Utility Fund The Street Light Utility Fund accounts for electric franchise fee revenues that are used to finance street light expenses. Operating revenues increased $68,343 from 2024, while operating expenses increased $200,941 due to costs associated with a joint project with Ramsey County. The cash balance of the fund at December 31, 2025, was $2,204,280, an increase of $694,688. $448,473 $448,741 $446,380 $469,989 $538,332 $199,427 $253,970 $240,447 $202,492 $403,433 $249,046 $194,771 $205,933 $267,497 $134,899 $- $100,000 $200,000 $300,000 $400,000 $500,000 $600,000 2021 2022 2023 2024 2025 ## Street Light Utility Fund ## Operating Revenues ## Operating Expenses ## Operating Income ## F3, Attachment 2 ## Council Packet Page Number 60 of 483 ## City of Maplewood ## Emerging Issues 22 ## Executive Summary The following is an executive summary of financial related updates to assist you in staying current on emerging issues in accounting and finance. This summary will give you a preview of the new standards that have been recently issued and what is on the horizon for the near future. The most recent and significant updates include: •Accounting Standard Update – GASB Statement No. 103 – Financial Reporting Model ## Improvements GASB has issued GASB Statement No. 103 relating to changes in financial reporting requirements. The changes provide clarity, enhance the relevance of information, provide more useful information for decision-making, and provide for greater comparability amongst government entities. •Accounting Standard Update – GASB Statement No. 104 – Disclosure of Certain Capital ## Assets GASB has issued GASB Statement No. 104 relating to capital asset disclosures. The disclosures required by this Statement provide users of the financial statements with essential information about certain types of capital assets. The following are extensive summaries of each of the current updates. As your continued business partner, we are committed to keeping you informed of new and emerging issues. We are happy to discuss these issues with you further and its applicability to your city. ## F3, Attachment 2 ## Council Packet Page Number 61 of 483 ## City of Maplewood ## Emerging Issues 23 Accounting Standard Update – GASB Statement No. 103 – Financial Reporting Model ## Improvements The objective of this Statement is to improve key components of the financial reporting model to enhance its effectiveness in providing information that is essential for decision making and assessing a government's accountability. This Statement also addresses certain application issues. This Statement addresses 5 areas of the financial statements (1) Management's Discussion and Analysis (MD&A), (2) Unusual or Infrequent Items, (3) Presentation of the Proprietary Fund Statement of Revenues, Expenses, and Changes in Fund Net Position, (4) Major Component Unit Information, and (5) Budgetary Comparison Information. This Statement continues the requirement that the MD&A precede the basic financial statements as part of the Required Supplementary Information (RSI). This Statement requires that the information presented in MD&A be limited to the related topics discussed in five sections: (1) Overview of the Financial Statements, (2) Financial Summary, (3) Detailed Analyses, (4) Significant Capital Asset and Long-Term Financing Activity, and (5) Currently Known Facts, Decisions, or Conditions. The Statement stresses that detailed analyses should explain why balances and results of operations changed, rather than stating amounts and "boilerplate" discussions. This Statement describes unusual or infrequent items as transactions and other events that are either unusual in nature or infrequent in occurrence. Furthermore, governments are required to display the inflows and outflows related to each unusual or infrequent item separately as the last presented flow(s) of resources prior to the net change in resource flows in the government-wide, governmental fund, and proprietary fund statements of resource flows. This Statement requires that the proprietary fund statement of revenues, expenses, and changes in fund net position continue to distinguish between operating and nonoperating revenues and expenses. The Statement provides clarification regarding operating and nonoperating revenues and expenses. Also, this Statement requires that a subtotal for operating income (loss) and noncapital subsidies be presented before reporting other nonoperating revenues and expenses. This Statement requires governments to present each major component unit separately in the reporting entity's statement of net position and statement of activities if it does not reduce the readability of the statements. If the readability of those statements would be reduced, combining statements of major component units should be presented after the fund financial statements. This Statement requires governments to present budgetary comparison information using a single method of communication - RSI. Governments also are required to present (1) variances between original and final budget amounts and (2) variances between final budget and actual amounts. An explanation of significant variances is required to be presented in notes to RSI. GASB Statement No. 103 is effective for fiscal years beginning after June 15, 2025. Earlier application is encouraged. Information provided above was obtained from www.gasb.org. ## F3, Attachment 2 ## Council Packet Page Number 62 of 483 ## City of Maplewood ## Emerging Issues 24 Accounting Standard Update – GASB Statement No. 104 – Disclosure of Certain Capital Assets The objective of this Statement is to provide users of government financial statements with essential information about certain types of capital assets. This Statement requires certain types of capital assets continue to be disclosed separately in the capital assets note disclosures including presentation of capital assets by major class and separate disclosure of lease assets, subscription assets, and intangible right-to-use assets. This Statement requires additional disclosures for capital assets held for sale. A capital asset is held for sale if (a) the government has decided to pursue the sale of the capital asset and (b) it is probable that the sale will be finalized within one year of the financial statement date. Governments should disclose (1) the ending balance of capital assets held for sale, with separate disclosure for historical cost and accumulated depreciation by major class of asset, and (2) the carrying amount of debt for which the capital assets held for sale are pledged as collateral for each major class of asset. GASB Statement No. 104 is effective for fiscal years beginning after June 15, 2025. Earlier application is encouraged. Information provided above was obtained from www.gasb.org. ## F3, Attachment 2 ## Council Packet Page Number 63 of 483 ## City of Maplewood ## Ramsey County, Minnesota Reports on Compliance with ## Government Auditing Standards ## and Minnesota Legal Compliance December 31, 2025 ## F3, Attachment 3 ## Council Packet Page Number 64 of 483 ## City of Maplewood ## Table of Contents Report on Internal Control over Financial Reporting and on Compliance and Other Matters Based on an Audit of Financial Statements Performed in ## Accordance with Government Auditing Standards 1 ## Minnesota Legal Compliance 3 Schedule of Findings and Responses 4 ## F3, Attachment 3 ## Council Packet Page Number 65 of 483 1 ## Report on Internal Control over Financial Reporting and on Compliance and Other Matters Based on an ## Audit of Financial Statements Performed in ## Accordance with Government Auditing Standards ## Independent Auditor's Report ## Honorable Mayor and Members of the City Council ## City of Maplewood ## Maplewood, Minnesota We have audited, in accordance with auditing standards generally accepted in the United States of America and the standards applicable to financial audits contained in Government Auditing Standards, issued by the Comptroller General of the United States (Government Auditing Standards), the financial statements of the governmental activities, the business-type activities, each major fund and the aggregate remaining fund information of the City of Maplewood, Minnesota, as of and for the year ended December 31, 2025, and the related notes to financial statements, which collectively comprise the City's basic financial statements and have issued our report thereon dated July 22, 2026. ## Report on Internal Control over Financial Reporting In planning and performing our audit of the financial statements, we considered the City's internal control over financial reporting (internal control) as a basis for designing audit procedures that are appropriate in the circumstances for the purpose of expressing our opinions on the financial statements, but not for the purpose of expressing an opinion on the effectiveness of the City's internal control. Accordingly, we do not express an opinion on the effectiveness of the City's internal control. A deficiency in internal control exists when the design or operation of a control does not allow management or employees, in the normal course of performing their assigned functions, to prevent, or detect and correct, misstatements on a timely basis. A material weakness is a deficiency, or a combination of deficiencies, in internal control such that there is a reasonable possibility that a material misstatement of the City's financial statements will not be prevented, or detected and corrected, on a timely basis. A significant deficiency is a deficiency, or a combination of deficiencies, in internal control that is less severe than a material weakness, yet important enough to merit attention by those charged with governance. Our consideration of internal control was for the limited purpose described in the first paragraph of this section and was not designed to identify all deficiencies in internal control that might be material weaknesses, or significant deficiencies and therefore, material weaknesses or significant deficiencies may exist that were not identified. We identified a certain deficiency in internal control, described in the accompanying schedule of findings and responses as item 2025-001 that we consider to be a material weakness. ## F3, Attachment 3 ## Council Packet Page Number 66 of 483 2 ## Report on Compliance and Other Matters As part of obtaining reasonable assurance about whether the City's financial statements are free from material misstatement, we performed tests of its compliance with certain provisions of laws, regulations, contracts, and grant agreements, noncompliance with which could have a direct and material effect on financial statement. However, providing an opinion on compliance with those provisions was not an objective of our audit, and accordingly, we do not express such an opinion. The results of our tests disclosed no instances of noncompliance or other matters that are required to be reported under Government Auditing Standards. ## City of Maplewood's Response to Findings Government Auditing Standards requires the auditor to perform limited procedures on the City's response to the findings identified in our audit and described in the accompanying schedule of findings and responses. The City's response was not subjected to the other auditing procedures applied in the audit of the financial statements and, accordingly, we express no opinion on the response. Purpose of this Report The purpose of this report is solely to describe the scope of our testing of internal control and compliance and the results of that testing, and not to provide an opinion on the effectiveness of the City's internal control or on compliance. This report is an integral part of an audit performed in accordance with Government Auditing Standards in considering the City's internal control and compliance. Accordingly, this communication is not suitable for any other purpose. ## Minneapolis, Minnesota July 22, 2026 ## F3, Attachment 3 ## Council Packet Page Number 67 of 483 3 ## Minnesota Legal Compliance ## Independent Auditor's Report ## Honorable Mayor and Members of the City Council ## City of Maplewood ## Maplewood, Minnesota We have audited, in accordance with auditing standards generally accepted in the United States of America, and the standards applicable to financial audits contained in Government Auditing Standards, issued by the Comptroller General of the United States, the financial statements of the governmental activities, the business-type activities, each major fund, and the aggregate remaining fund information of the City of Maplewood, Minnesota, as of and for the year ended December 31, 2025, and the related notes to financial statements which collectively comprise the City's basic financial statements, and have issued our report thereon dated July 22, 2026. In connection with our audit, we noted that the City failed to comply with provisions of the claims and disbursements of the Minnesota Legal Compliance Audit Guide for Cities, promulgated by the State Auditor pursuant to Minnesota Statute § 6.65, insofar as they relate to accounting matters as described in the Schedule of Findings and Responses as item 2025-002. Also, in connection with our audit, nothing came to our attention that caused us to believe that the City failed to comply with the provisions of the contracting – bid laws, depositories of public funds and public investments, conflicts of interest, public indebtedness, miscellaneous provisions, and tax increment financing sections of the Minnesota Legal Compliance Audit Guide, insofar as they relate to accounting matters. The purpose of this report is solely to describe the scope of our testing of compliance and the results of that testing, and not to provide an opinion on compliance. Accordingly, this communication is not suitable for any other purpose. ## Minneapolis, Minnesota July 22, 2026 ## F3, Attachment 3 ## Council Packet Page Number 68 of 483 4 ## City of Maplewood ## Schedule of Findings and Responses ## Current Year Financial Statement Finding ## Audit Finding 2025-001 – Lack of Segregation of Accounting Duties ## Criteria: Internal control that supports the City's ability to initiate, record, process, and report financial data consistent with the assertions of management in the basic financial statements requires adequate segregation of accounting duties. ## Condition: During the year ended December 31, 2025, the City had a lack of segregation of accounting duties due to a limited number of office employees. This condition increases the risk that errors could occur which would not be prevented or detected and corrected, on a timely basis. Adequate segregation of accounting duties is in place when the following four areas of a transaction have been separated: authorization, custody, recording, and reconciliation. This lack of segregation of accounting duties and related deficiencies in internal controls can be demonstrated in the following areas, which is not intended to be an all-inclusive list: •Certain employees have access to process payroll and also have access to add and modify employee data. •There are insufficient reconciliation procedures of third-party billing to the general ledger for ambulance charges for services which increases the risk that errors or irregularities may occur and not be detected in a timely manner. •There is an ineffective reconciliation and review process of year-end accrual balances. ## Context: This finding impacts the internal control for all significant accounting functions. ## Cause: There are a limited number of office employees. ## Effect or Potential Effect: The lack of adequate segregation of accounting duties could adversely affect the City's ability to initiate, record, process, and report financial data consistent with the assertions of management in the basic financial statements. As a result of this condition, a material audit adjustment was required related to expenditures and liability balances. ## Recommendation: Continue to review the accounting system, including changes that may occur. Implement segregation where practical and implement formal review process of year-end balances and reconciliations. ## Views of Responsible Officials: Management will review its year-end accounting and internal control procedures and implement improvements where practical. ## F3, Attachment 3 ## Council Packet Page Number 69 of 483 5 ## City of Maplewood ## Schedule of Findings and Responses ## Current Year Minnesota Legal Compliance Finding ## Audit Finding 2025-002 - Prompt Payment of Bills ## Criteria: Minnesota Statute § 471.425 requires municipalities to pay each vendor obligation according to the terms of the contract, or if no contract terms apply, within the standard payment period, which is defined as within 35 days from the date of the receipt for municipalities which have regularly scheduled council meetings at least once a month. ## Condition: We noted instances in our testing sample that were not paid by the City within the standard payment period, as defined by Minnesota Statutes. ## Context: Items selected for testing were not in compliance with Minnesota Statue § 471.425. ## Cause: Invoices were not submitted timely for payment. ## Effect or Potential Effect: The City was not in compliance with state statutes related to payment of local government bills. ## Recommendation: We recommend the City work with all departments to ensure invoices are remitted to the finance department for prompt payments. ## Views of Responsible Officials: The City will work with all departments to ensure invoices are remitted to the finance department for prompt payment. ## F3, Attachment 3 ## Council Packet Page Number 70 of 483 ## REPORT TO: ## Michael Sable, City Manager ## REPORT FROM: ## Joe Rueb, Finance Director ## PRESENTER: ## AGENDA ITEM: ## Approval of Claims ## Action Requested: Motion ☐Discussion ☐Public Hearing ## Form of Action:☐Resolution ☐Ordinance☐Contract/Agreement ☐ Proclamation ## Summary: ## Recommended Action: Motion to approve the approval of claims. 240,900.91$ Checks # 125623 thru # 125687 dated 6/18/26 721,579.61$ Checks # 125688 thru # 125754 dated 6/29/26 & 6/30/26 381,348.38$ Checks # 125755 thru # 125806 dated 7/14/26 890,551.31$ Checks # 125807 thru # 125863 dated 7/15/26 & 7/21/26 1,756,198.62$ Disbursements via debits to checking account dated 6/15/26 thru 7/19/26 ## 3,990,578.83$ Total Accounts Payable 869,370.87$ Payroll Checks and Direct Deposits dated 6/18/26 897,616.40$ ## Payroll Checks and Direct Deposits dated 7/2/26 871,030.31$ Payroll Checks and Direct Deposits dated 7/17/26 ## 2,638,017.58$ Total Payroll ## 6,628,596.41$ GRAND TOTAL ## Strategic Plan Relevance: ☐Safety ## ◊ Focus Area: ☑Sustainability ◊ Focus Area: Maintain strong financial health and stability ☐Development ## ◊ Focus Area: ## Background ## Attachments ## 1. Listing of Paid Bills A detailed listing of these claim has been provided. Please call me at 651-249-2903 if you have any questions. This will allow me to check the supporting documentation on file if necessary. ## PAYROLL ## CITY COUNCIL STAFF REPORT ## Joe Rueb, Finance Director The city manager has reviewed the bills and authorized payment in accordance with city council policies. ## ACCOUNTS PAYABLE: ## Meeting Date July 27, 2026 ## G1 ## Council Packet Page Number 71 of 483 ## CheckDateVendorDescription Amount ## 1256236/18/202643ADAM'S PEST CONTROL INCRODENT CONTROL SOUTH STATION - MAY 2026 100.00 ## 1256246/18/20265559AL TECHNOLOGIES, LLCJUNE 2026 - BENEFITS CONNECT MONTHLY FEE 440.38 ## 1256256/18/20267136APWA-MNPW OPS & MAINT. COURSE - FALL 2026 1,500.00 ## 1256266/18/20267206AT&TCELL TOWER PING FOR INVESTIGATIONS 145.00 1256276/18/2026279CEMSTONE PRODUCTS CO., INC.CONCRETE FOR STORM REPAIR MYRTLE & ARLINGTON 409.50 ## 1256286/18/20261175CITY OF NORTH ST PAULMAY - MONTHLY UTILITIES 3,278.81 ## 1256296/18/20264155CIVICPLUSPARKS & NATURAL RESOURCES DEPARTMENT HEADER 590.98 ## 1256306/18/20267341CONCRETE PLANS LLCK9 KENNEL CONCRETE 3,600.00 ## 1256316/18/20267311COWLES INSPECTIONS, INC.ELECTRICAL INSPECTIONS - MAY 2026 4,781.60 1256326/18/20267346DELEGARD TOOL COMPANYPARTIAL ORDER OF FLEET POWER TOOLS FOR MECHANICS 4,314.50 ## 1256336/18/2026453EHLERS, INC.TIF CONSULTING - MAY 452.50 1256346/18/20264779EMERGE ENTERPRISES INC.MATTRESS COLLECTION & RECYCLING FROM PW BUILDING 334.00 ## 1256356/18/20266303FAUL PSYCHOLOGICAL PLLCPRE-EMPLOYMENT EVALUATIONS 4,050.00 1256366/18/20265275FIRST STATE TIRE RECYCLINGTIRE RECYCLING OF ILLEGALLY DUMPED TIRES 50.00 ## 1256376/18/20267031FORMAX, LLC1902 FOLDING MACHINE: 12-MONTH MAINT. AGREEMENT 574.00 ## 1256386/18/20267032G & A COLORTECHSQUAD #953 REPAIR 1C4RDJFG5NC137396 5,755.35 ## 1256396/18/20265577GERTENSWAKEFIELD REPLACEMENT PLANTS 57.00 ## 1256406/18/2026671HIRSHFIELD'SFIELD PAINT TOTE 2,564.98 ## 6/18/2026671HIRSHFIELD'SFIELD PAINT 2,590.56 ## 1256416/18/20267185INDEPENDENT TESTING TECHNOLOGIES INC ## CITY PROJ 25-21: JUNE CONSTRUCTION TESTING 2,185.00 ## 1256426/18/2026827L M C I TWC CLAIM #00530429 788.32 ## 6/18/2026827L M C I TWC CLAIM #00528074 719.04 ## 1256436/18/2026846LANGUAGE LINE SERVICESMAY 2026 - TRANSLATION SERVICES 940.87 ## 1256446/18/20267202LEXISNEXIS RISK DATA MANAGEMENT LLC ## MAY 2026 - ACCURINT SERVICES & CR REPORTING 700.00 ## 1256456/18/2026912M T I DISTRIBUTING INC.BLADES AND SPINDLE FOR TORO UNIT 658 961.99 ## 6/18/2026912M T I DISTRIBUTING INC.OIL AND O RING 11.95 ## 1256466/18/2026917MACQUEEN EMERGENCYNEW SQUAD BUILD VIN# 1C4RDJFG4TC226258 18,271.21 ## 6/18/2026917MACQUEEN EMERGENCYNEW COMPUTER DOCK 947 1C4RDJFG0TC226256 350.00 ## 1256476/18/20267263MARTIN MARIETTA MATERIALSBITUMINOUS MATERIAL - PATCHING 170.65 ## 6/18/20267263MARTIN MARIETTA MATERIALSBITUMINOUS MATERIAL - PATCHING 412.48 ## 6/18/20267263MARTIN MARIETTA MATERIALSBITUMINOUS MATERIAL - PATCHING 158.11 ## 6/18/20267263MARTIN MARIETTA MATERIALSBITUMINOUS MATERIALS - PATCHING 652.82 ## 1256486/18/20267216METRO PRODUCTS LLCSHOP SUPPLIES 69.56 ## 1256496/18/2026986METROPOLITAN COUNCILMAY 2026 - MONTHLY SAC 34,442.10 ## 1256506/18/20267303MN SOLAR AND MORE LLCWAKEFIELD COMMUNITY BUILDING SOLAR - FINAL 7,021.50 1256516/18/20265478MOBILE PRO SYSTEMSTWO PD CAMERA TRAILER ANNUAL SUPPORT AGREEMENTS 720.00 ## 1256526/18/20261126NCPERS GROUP LIFE INS. MNMONTHLY PREMIUM - JULY 2026 368.00 ## 6/18/20261126NCPERS GROUP LIFE INS. MNMONTHLY PREMIUM - JUNE 2026 368.00 ## 1256536/18/20265576NORTHLAND RECREATIONSWING PARTS 377.60 ## 1256546/18/20261ONE TIME VENDOR2026 REIMBURSEMENT FOR RAIN GARDEN MAINT. 1,239.39 ## 1256556/18/20261ONE TIME VENDOR1212 SKILLMAN AVE E ABATEMENT - DUMPSTER SERVICE 555.00 ## 1256566/18/20261ONE TIME VENDORDUPLICATE PAYMENT - REFUND FOR PERMIT 196.45 ## 1256576/18/20261ONE TIME VENDORREFUND - DAMAGE DEPOSIT 200.00 ## 1256586/18/20261ONE TIME VENDOREMS MC REFUND - PATIENT OVERPAYMENT 225.00 ## 1256596/18/20261ONE TIME VENDOREMS MC REFUND - PATIENT OVERPAYMENT 326.00 ## 1256606/18/20261ONE TIME VENDOREMS MC REFUND - PATIENT OVERPAYMENT 94.48 ## 6/18/20261ONE TIME VENDOREMS MC REFUND - PATIENT OVERPAYMENT 116.26 ## 1256616/18/20266269OPTUMMAY 2026 - EMPLOYER HSA/FSA FEES 330.25 1256626/18/20265817PALE BLUE DOT LLCCLIMATE MITIGATION PLAN CONSULTING THRU 5/31/2026 914.28 1256636/18/20265888RAPP STRATEGIES, INC.COMMUNICATIONS CONSULTING FOR LOCAL SALES TAX PROJ 12,000.00 1256646/18/20261363RETROFIT COMPANIES, INC.PICK UP & RECYCLE ILLEGALLY DUMPED APPLIANCES 793.00 ## 1256656/18/20265879ROADKILL ANIMAL CONTROLROADKILL REMOVAL: MAY 2026 129.00 ## 1256666/18/20267325ROBERT HALFTEMPORARY STAFF - WEEK ENDED 06/12/2026 2,463.79 ## 1256676/18/20266122SANDSTROM LAND MANAGEMENTBOULEVARD WEEDING - 6/2 & 6/3/2026 2,725.00 ## 6/18/20266122SANDSTROM LAND MANAGEMENTWAKEFIELD WEEDING - 6/2 & 6/3/2026 950.00 ## 1256686/18/20261836ST PAUL, CITY OFBITUMINOUS MATERIAL - PATCHING 271.71 ## 1256696/18/20261836ST PAUL, CITY OFPDI COURSE ON 5/20/2026 - CUSTOMER #84 250.00 ## 1256706/18/20266107TOKLE INSPECTIONS, INC.ELECTRICAL INSPECTIONS - MAY 2026 2,290.36 ## 1256716/18/20265663TRANS UNION LLCMAY 2026 CREDIT REPORT SERVICES 70.00 ## 1256726/18/20267257TRANSWEST TRUCKS - LAUDERDALEUNIT #530 AC WORK 315.74 ## 1256736/18/20266485TRUEPOINT SOLUTIONSACCELA SUPPORT - MAY 2026 660.00 ## 1256746/18/20262464US BANK2017A PAYING AGENT & ACCEPTANCE FEES 575.00 ## 1256756/18/20267336VIKING ELECTRIC SUPPLY LLCNORTH FIRE STATION PARTS 111.39 1256766/18/202672091ST CHOICE VAC SOLUTIONSNEW AQUATECH JET VAC/MACK - PDI & SETUP CHARGE 3,050.00 ## 1256776/18/20265114BOLTON & MENK, INC.CITY PROJ 24-12: CCONSTRUCTION STAKING 308.00 1256786/18/2026213BREDEMUS HARDWARE CO INCCITY HALL INTERIOR VESTIBULE DOOR REPAIR PARTS 222.51 ## 1256796/18/20265312ENVUE TELEMATICS, LLCGEO TAB PRO PLAN - JUNE 2026 FEE 624.00 ## 1256806/18/20264878FIRE DEX GW, LLCFIRE BUNKER PANTS FIX 579.82 ## 1256816/18/2026519FLEXIBLE PIPE TOOLS & EQUIPREPAIR CCTV TRACTOR 423.90 ## 6/18/2026519FLEXIBLE PIPE TOOLS & EQUIPCHAINS FOR 8"" ROOT SAW 324.65 ## 1256826/18/20267095JAYNE FRAHMPLAN REVIEW SERVICES - MAY 2026 624.00 ## 6/18/20267095JAYNE FRAHMPLAN REVIEW SERVICES - JUNE 2026 768.00 ## 1256836/18/20265598KELLY & LEMMONS, P.A.PROSECUTION SERVICES - MAY 17,590.00 ## 1256846/18/20265353MANSFIELD OIL COCONTRACT DIESEL - JUNE 2026 6,411.45 ## 1256856/18/20261337RAMSEY COUNTY-PROP REC & REVCAD SERVICES - APRIL 2026 5,541.58 ## 6/18/20261337RAMSEY COUNTY-PROP REC & REVDISPATCH SERVICES - APRIL 2026 45,984.42 ## Check Register ## City of Maplewood ## G1, Attachment ## Council Packet Page Number 72 of 483 1256866/18/20261337RAMSEY COUNTY-PROP REC & REV2026 JPA PAYMENT TO ELECTION EQUIPMENT MAINT 17,119.00 ## 1256876/18/20261190XCEL ENERGYSTREET LIGHTS 12.93 ## 6/18/20261190XCEL ENERGYELECTRIC & GAS UTILITY 2,693.18 ## 6/18/20261190XCEL ENERGYELECTRIC & GAS UTILITY 72.43 ## 6/18/20261190XCEL ENERGYELECTRIC & GAS UTILITY 5,182.73 ## 6/18/20261190XCEL ENERGYFIRE SIRENS 60.57 ## 6/18/20261190XCEL ENERGYELECTRIC & GAS UTILITY 227.28 65240,900.91 Checks in this report. ## G1, Attachment ## Council Packet Page Number 73 of 483 ## CheckDateVendorDescription Amount ## 1256886/30/202673513SI SECURITY SYSTEMS, INC.VEHICLE TRACKING SERVICE FEE 1,200.00 ## 6/30/202673513SI SECURITY SYSTEMS, INC.VEHICLE TRACKING SERVICE FEE 1,200.00 ## 1256896/30/20267342410 MEDICAL, INC.BLOOD & FLUID INFUSER X 2 1,834.00 ## 1256906/30/202643ADAM'S PEST CONTROL INCNORTH STATION RODENT MANAGEMENT 125.00 ## 6/30/202643ADAM'S PEST CONTROL INCTICK & MOSQUITO TREATMENT FOR TRAINING CENTER 90.00 ## 1256916/30/2026100ANCOMRADIO BATTERIES X 10 1,999.30 ## 6/30/2026100ANCOMPD RADIO MIC EXTENSION 75.75 ## 1256926/30/20266166BAAS, ROBERTCITY PROJ 24-12: SPRINK REIM 1021 CRESTVIEW DR S 658.00 ## 1256936/30/20266433BENCK MECHANICAL INCSTOVE MAINTENANCE SOUTH STATION 404.89 1256946/30/20265972BHE COMMUNITY SOLAR, LLCCOMMUNITY SOLAR GARDEN CONTRACT - APRIL 2026 8,566.17 ## 1256956/30/202636CHARITABLE GAMBLINGCHARITABLE GAMBLING AWARD 2026 175.36 ## 1256966/30/202636CHARITABLE GAMBLING2026 CHARITABLE GAMBLING AWARD 1,900.00 ## 1256976/30/20267022CITY OF COTTAGE GROVEEMTF SITE MANAGER DUTIES 608.30 ## 1256986/30/20267334COMO PARK ANIMAL HOSPITALK9 VET EXAM DRAX 458 542.06 ## 6/30/20267334COMO PARK ANIMAL HOSPITALK9 DRAX BRAVECTO COMO VET 65.20 ## 6/30/20267334COMO PARK ANIMAL HOSPITALK9 VET EXAM BRUCE 467 959.68 ## 1256996/30/20266320COMPANION ANIMAL CONTROLMAY 2026 - ANIMAL CONTROL SERVICES 2,250.00 ## 1257006/30/20266484EMS MANAGEMENT & CONSULTANTSEMS BILLING - MAY 2026 9,481.24 1257016/30/20264067ESCAPE FIRE PROTECTION INCWAKEFIELD PARK: 2026 ANNUAL FIRE SPRINKLER INSP. 450.00 6/30/20264067ESCAPE FIRE PROTECTION INC1810 COUNTY RD B: 2026 ANNUAL FIRE SPRINKLER INSP. 285.00 6/30/20264067ESCAPE FIRE PROTECTION INCSOUTH FIRE STATION: 2026 ANNUAL FIRE SPRINK INSP. 305.00 6/30/20264067ESCAPE FIRE PROTECTION INCCITY HALL: 2026 ANNUAL FIRE SPRINKLER INSP. 325.00 ## 6/30/20264067ESCAPE FIRE PROTECTION INCPW 2026 ANNUAL FIRE SPINKLER INSPECTION 335.00 ## 1257026/30/20263ESCROW REFUNDEC ESCROW RELEASE: 1555 CENTURY AVE N 2,000.00 ## 1257036/30/20263ESCROW REFUNDEC ESCROW RELEASE: 2357 CASE AVE 300.00 ## 1257046/30/20263ESCROW REFUNDSTORM ESCROW RELEASE: 2635 WHITE BEAR AVE 450.00 ## 1257056/30/20263ESCROW REFUNDEC ESCROW RELEASE: 1555 CENTURY AVE N 5,000.00 1257066/30/20267175ETHICAL LEADERS IN ACTION, INC.MORAL COURAGE PRESENTATION FOR ACADEMY 6/5/26 1,500.00 ## 1257076/30/20264431EVEREST EMERGENCY VEHICLES INCAMBULANCE MAINTENANCE 1,115.96 1257086/30/20267344EVOLUTION PAINTING LLCOFFICE PAINTING (FIVE OFFICES AND DOOR FRAME TRIM) 4,700.00 1257096/30/20263728GREAT RIVER GREENINGJIM'S PRAIRIE ENHANCEMENT MATCH 4 of 5 600.00 ## 1257106/30/2026644HEALTHPARTNERSJUNE 2026 - EAP MEMBERSHIP CUST #48400101 494.50 ## 1257116/30/20267349JCS CLEANING SOLUTIONS LLCCARPET CLEANING - CITY HALL 1,495.00 ## 1257126/30/2026789KATH FUEL OIL SERVICE CO0W20 AND 10W30 BULK OIL 10,070.40 ## 1257136/30/20262137KENNEDY & GRAVEN CHARTEREDATTORNEY FEES - MAY 2026 15,604.96 ## 1257146/30/20265533KIRVIDA FIREMAINTENANCE ON THE ENGINE 1,279.48 ## 1257156/30/20267347LAKES FLORAL GIFT & GARDENMEMORIAL FLOWERS 221.00 ## 1257166/30/20266104LEGACY SORBENTS & SUPPLY CO.FLOOR DRY X 20 226.80 1257176/30/20267035LOCKRIDGE GRINDAL NAUEN P.L.L.P.PROFESSIONAL SERVICES - JUNE 2026 3,333.33 ## 1257186/30/2026912M T I DISTRIBUTING INC.SUNSHADE FOR TORO MOWER UNIT #658 800.28 ## 1257196/30/2026917MACQUEEN EMERGENCYSCBA FLOWTEST 422.41 ## 6/30/2026917MACQUEEN EMERGENCYFIRE EQUIPMENT 2,165.24 ## 6/30/2026917MACQUEEN EMERGENCYEMERGENCY OUTFITTING FOR '26 TAHOE 18,941.36 ## 6/30/2026917MACQUEEN EMERGENCYSCBA REPAIRS 216.00 ## 1257206/30/20266317MARIAN COACHINGLEVEL UP & COACHING X 1 2,250.00 ## 1257216/30/20267263MARTIN MARIETTA MATERIALSBITUMINOUS MATERIAL - 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PATIENT OVERPAYMENT 250.00 1257326/30/20266483REDLINE ARCHITECTURAL SM, LLC1810 COUNTY ROAD B: CAULKING INSTALLATION 426.00 ## 1257336/30/20262632SERVICE MASTERJANITORIAL SERVICES NORTH STATION - JUNE 2026 202.62 ## 1257346/30/20261836ST PAUL, CITY OFRADIO MAINTENANCE & SERVICE - MARCH 855.00 ## 6/30/20261836ST PAUL, CITY OFRADIO MAINTENANCE & SERVICES - APRIL 112.50 ## 1257356/30/20265213TENNIS ROLL OFF LLCDUMPSTER FOR SOUTH STATION CLEANUP 751.40 ## 1257366/30/20265931TRUGREEN PROCESSING CENTERLAWN CARE FOR FIRE STATIONS X3 381.15 ## 1257376/30/20261669TWIN CITIES TRANSPORT &TRANSPORT OF VEHICLES FOR TRAINING 250.00 ## 6/30/20261669TWIN CITIES TRANSPORT &VEHICLE TRANSPORT FOR TRAINING X 2 250.00 ## 1257386/30/20267336VIKING ELECTRIC SUPPLY LLCREPLACEMENT LAMP PD SIGN 9.90 ## 1257396/30/20267196WELLNESS THAT FITS, LLCSERVICES/SUPPORT - MAY 2026 3,602.50 ## 6/30/20267196WELLNESS THAT FITS, LLCPD SERVICES/SUPPORT - FEB 2026 2,062.50 ## 6/30/20267196WELLNESS THAT FITS, LLCPD SERVICES/SUPPORT - 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STAKING 4,708.00 ## Check Register ## City of Maplewood ## G1, Attachment ## Council Packet Page Number 74 of 483 ## 6/30/20267291WSB LLCCITY PROJ 25-21: PROF SERV MAY 1-31, 2026 6,050.00 ## 1257426/30/2026283CENTURY COLLEGEINSTRUCTOR TRAIN THE TRAINOR LIVE BURN 450.00 ## 1257436/30/20264878FIRE DEX GW, LLCFIRE GEAR MAINTENANCE 186.15 ## 6/30/20264878FIRE DEX GW, LLCFIRE GEAR MAINTENANCE 32.00 ## 1257446/30/2026687HUGO'S TREE CARE INCDEAD TREES SOUTH OF 1760 ONACREST CURVE 3,900.00 ## 1257456/30/20266084LINCOLN FINANCIAL GROUPMONTHLY PREMIUM - MAY 2026 LIFE 3,858.92 ## 6/30/20266084LINCOLN FINANCIAL GROUPMONTHLY PREMIUM - MAY 2026 LTD 4,047.37 1257466/30/2026532MADDEN GALANTER HANSEN, LLPHR ATTORNEY FEES ARBITRATION - MARCH 2026 3,372.12 ## 1257476/30/20265353MANSFIELD OIL COCONTRACT GASOLINE - JUNE 2026 10,688.14 ## 1257486/30/2026985METROPOLITAN COUNCILWASTEWATER - JULY 2026 438,387.17 ## 1257496/30/20267319METLIFEMONTHLY PREMIUM - MAY 2026 CRIT/HOSP/ACCIDENT 1,343.96 ## 6/30/20267319METLIFEMONTHLY PREMIUM - MAY 2026 13,352.31 ## 6/30/20267319METLIFEMONTHLY PREMIUM - MAY 2026 STD 1,894.92 ## 6/30/20267319METLIFEMONTHLY PREMIUM - MAY 2026 VISION 806.79 ## 1257506/30/2026393MN DEPT OF LABOR & INDUSTRYANNUAL ELEVATOR OPERATION TEST 145.00 ## 1257516/30/20262043OVERHEAD DOOR COMPANYGARAGE DOOR MAINTENANCE 199.00 ## 1257526/30/20264845TENNIS SANITATION LLCMAY 2026 RESIDENTIAL RECYCLING CONTRACT 89,336.80 ## 1257536/30/20261190XCEL ENERGYELECTRIC & GAS UTILITY 513.01 ## 6/30/20261190XCEL ENERGYGAS UTILITY 41.82 ## 6/30/20261190XCEL ENERGYELECTRIC & GAS UTILITY 54.93 ## 1257546/29/20267341CONCRETE PLANS LLCK9 KENNEL CONCRETE 3,600.00 67721,579.61 Checks in this report. ## G1, Attachment ## Council Packet Page Number 75 of 483 ## CheckDateVendorDescription Amount ## 1257557/14/202610473MSIGN FABRICATION MATERIAL 222.75 ## 7/14/202610473MSIGN FABRICATION MATERIAL 567.00 ## 7/14/202610473MSIGN FABRICATION MATERIAL 85.45 ## 7/14/202610473MSIGN FABRICATION MATERIAL 1,959.75 ## 7/14/202610473MSIGN FABRICATION MATERIAL 206.72 ## 1257567/14/20267276ALLAN DORNEY CONSTRUCTION MN, INC ## PW 1902 COLD STORAGE BUILDING METAL REPLACEMENT 2,117.50 ## 1257577/14/20267223APPLE FORD WHITE BEAR LAKERELAY FOR UNIT 530 16.68 ## 7/14/20267223APPLE FORD WHITE BEAR LAKEPARTS UNIT M393 542.10 ## 7/14/20267223APPLE FORD WHITE BEAR LAKEPARTS UNIT M393 698.32 ## 1257587/14/20261769BARNETT WHITE BEARPD VEHICLE WORK 235.00 ## 7/14/20261769BARNETT WHITE BEARENGINE REPAIR PD UNIT #954 157.69 ## 7/14/20261769BARNETT WHITE BEARPD UNIT #953 235.00 1257597/14/20265972BHE COMMUNITY SOLAR, LLCCOMMUNITY SOLAR GARDEN CONTRACT - MAY 2026 11,233.33 1257607/14/2026279CEMSTONE PRODUCTS CO., INC.CONCRETE FOR CATCH BASIN REPAIR - CRESTVIEW FOREST 621.50 ## 7/14/2026279CEMSTONE PRODUCTS CO., INC.CONCRETE FOR CURB CRESTVIEW FOREST 621.50 ## 1257617/14/20267022CITY OF COTTAGE GROVEEMTF SITE MANAGER TIME 324.45 ## 1257627/14/20261771CITY OF WHITE BEAR LAKEVIN #2718 TAB RENEWAL 16.25 ## 1257637/14/20266320COMPANION ANIMAL CONTROLJUNE 2026 - ANIMAL CONTROL SERVICES 1,150.00 ## 1257647/14/20262909COMPASS MINERALS AMERICA INC.ROAD SALT 7,773.86 1257657/14/20267356COSTAR REALTY INFORMATION, INC.COSTAR SUITE - 05/18/26 TO 05/31/2027 4,283.35 ## 1257667/14/20267262CRAFCO, INC.CRACK SEAL MATERIAL & DETACK 3,912.80 ## 7/14/20267262CRAFCO, INC.CRACK SEAL MATERIAL AND DETACK 4,543.60 ## 1257677/14/20267350CRIME STOPPER OF MINNESOTALE PARTNERSHIP PROGRAM 2026 200.00 ## 1257687/14/20264067ESCAPE FIRE PROTECTION INCMNC: ANNUAL FIRE SPRINKLER INSP. 285.00 1257697/14/20263416FUN JUMPS ENTERTAINMENT INCINFLATABLES FOR JULY CELEBRATE SUMMER 3,967.10 1257707/14/20265572GOVERNMENTJOBS.COM, INCNEOGOV YEARLY SUBSCRIPTION 7/1/26 - 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PATCHING 577.03 ## 7/14/20267263MARTIN MARIETTA MATERIALSBITUMINOUS MATERIAL - PATCHING 90.47 ## 7/14/20267263MARTIN MARIETTA MATERIALSBITUMINOUS MATERIAL - PATCHING 424.17 ## 7/14/20267263MARTIN MARIETTA MATERIALSBITUMINOUS MATERIAL - PATCHING 573.77 ## 1257797/14/20267208MES SERVICE COMPANY, LLCFIRE GEAR NAME PATCH X 2 82.00 ## 1257807/14/20267216METRO PRODUCTS LLCSHOP SUPPLIES FOR FLEET SHOP 334.72 ## 1257817/14/20264807NUSS TRUCK & EQUIPMENTUNIT 616 CHASSIS 164,592.36 ## 1257827/14/20261ONE TIME VENDOREMS MC REFUND - PATIENT DUPLICATE PAYMENT 250.00 ## 1257837/14/20261ONE TIME VENDOREMS MC REFUND - PATIENT OVERPAYMENT 1,967.95 ## 1257847/14/20261ONE TIME VENDOREMS MC REFUND - PATIENT OVERPAYMENT 250.00 ## 1257857/14/20261ONE TIME VENDOREMS MC REFUND - PATIENT OVERPAYMENT 1,791.94 ## 1257867/14/20261ONE TIME VENDOREMS MC REFUND - PATIENT OVERPAYMENT 47.09 1257877/14/20265817PALE BLUE DOT LLCCLIMATE MITIGATION PLAN CONSULTING THRU 6/30/2026 2,034.29 1257887/14/20263271R J MARCO CONSTRUCTION INCREMOVAL OF WINDOW FRAME IN CHIEF'S OFFICE 1,839.00 ## 1257897/14/20267325ROBERT HALFTEMPORARY STAFF - WEEK ENDED 06/19/2026 2,273.47 ## 7/14/20267325ROBERT HALFTEMPORARY STAFF - WEEK ENDED 06/26/2026 1,210.24 1257907/14/20266122SANDSTROM LAND MANAGEMENTBLVD AND SAVANNA SUMMER WEEDING 6/29/2026 1,850.00 ## 7/14/20266122SANDSTROM LAND MANAGEMENTWAKEFIELD WEEDING 6/26 & 7/2 950.00 ## 1257917/14/20266456ST CROIX FIRE & SAFETY INCPOLICE DEPT. SQUAD FIRE EXTINGUISHERS 1,455.00 ## 1257927/14/2026198ST PAUL REGIONAL WATER SRVSWATER UTILITY 124.89 ## 7/14/2026198ST PAUL REGIONAL WATER SRVSWATER UTILITY 193.43 ## 7/14/2026198ST PAUL REGIONAL WATER SRVSWATER UTILITY 78.07 ## 7/14/2026198ST PAUL REGIONAL WATER SRVSWATER UTILITY 602.94 ## 7/14/2026198ST PAUL REGIONAL WATER SRVSWATER UTILITY 112.68 ## 7/14/2026198ST PAUL REGIONAL WATER SRVSWATER UTILITY 136.20 ## 7/14/2026198ST PAUL REGIONAL WATER SRVSWATER UTILITY 2,569.72 ## 7/14/2026198ST PAUL REGIONAL WATER SRVSWATER UTILITY 345.10 ## 7/14/2026198ST PAUL REGIONAL WATER SRVSWATER UTILITY 1,110.49 ## 7/14/2026198ST PAUL REGIONAL WATER SRVSWATER UTILITY 66.57 ## 7/14/2026198ST PAUL REGIONAL WATER SRVSWATER UTILITY 733.48 ## 7/14/2026198ST PAUL REGIONAL WATER SRVSWATER UTILITY 924.66 ## 7/14/2026198ST PAUL REGIONAL WATER SRVSWATER UTILITY 1,963.21 ## 7/14/2026198ST PAUL REGIONAL WATER SRVSWATER UTILITY 93.11 ## 1257937/14/20266253SUMMIT FIRE PROTECTION CO.5-YEAR SPRINKLER INSPECTION FOR EMTF 3,230.00 7/14/20266253SUMMIT FIRE PROTECTION CO.3-YEAR SPRINKLER INSPECTION FOR NORTH STATION 2,000.00 ## 1257947/14/20265176T-MOBILE USACELL TOWER DUMP - CN26015796 200.00 ## 1257957/14/20265931TRUGREEN PROCESSING CENTERTURF MAINTENANCE SEVICES 8,585.12 1257967/14/20266326ULINESOUTH STATION OFFICE CHAIRS x 17 AND DESK x 1 5,508.05 ## Check Register ## City of Maplewood ## G1, Attachment ## Council Packet Page Number 76 of 483 ## 7/14/20266326ULINEBUNN AUTO COFFEE MAKER FOR PD LUNCHROOM 1,199.34 1257977/14/20267078UNIVERSAL PAINTING & DRYWALL INC.1955 CLARENCE BCA: IRON WORK-SAND, PRIME, PAINT 3,480.00 ## 1257987/14/20262464US BANK2018A PAYING AGENT & ACCEPTANCE FEES 750.00 ## 1257997/14/20265114BOLTON & MENK, INC.GIS ASSISTANCE 110.00 ## 1258007/14/20265312ENVUE TELEMATICS, LLCGEO TAB PRO PLAN - JULY 2026 FEE 624.00 1258017/14/2026519FLEXIBLE PIPE TOOLS & EQUIPREPLACEMENT SKIDS FOR JETTING PROOFER NOZZLE 606.35 ## 1258027/14/20265598KELLY & LEMMONS, P.A.PROSECUTION SERVICES - JUNE 17,590.00 1258037/14/20262728KIMLEY-HORN & ASSOCIATES INCCITY PROJ 25-14: I&I INVESTIGATIVE STUDY-SO MPLWD 2,196.00 7/14/20262728KIMLEY-HORN & ASSOCIATES INCCITY PROJ 25-14: I&I INVESTIGATIVE STUDY-SO MPLWD 3,670.10 ## 1258047/14/20265353MANSFIELD OIL COADDITIONAL GASOLINE - JUNE 2026 6,103.66 ## 7/14/20265353MANSFIELD OIL COADDITIONAL GASOLINE - JUNE 2026 2.29 ## 7/14/20265353MANSFIELD OIL COCONTRACT DIESEL - JULY 2026 6,463.12 1258057/14/20261337RAMSEY COUNTY-PROP REC & REVMAY 2026 - POLICE FIELD OPS BILLING 200.00 ## 7/14/20261337RAMSEY COUNTY-PROP REC & REVFLEET SUPPORT FEE - MAY 2026 745.68 ## 7/14/20261337RAMSEY COUNTY-PROP REC & REVCAD VPN TOKEN MAY 2026 15.00 ## 1258067/14/20261190XCEL ENERGYSTREET LIGHTS 17,312.21 ## 7/14/20261190XCEL ENERGYSTREET LIGHTS 231.30 ## 7/14/20261190XCEL ENERGYELECTRIC UTILITY 196.99 ## 7/14/20261190XCEL ENERGYELECTRIC UTILITY 1,505.79 ## 7/14/20261190XCEL ENERGYELECTRIC & GAS UTILITY 5,604.54 ## 7/14/20261190XCEL ENERGYGAS UTILITY 38.17 ## 7/14/20261190XCEL ENERGYELECTRIC UTILITY 513.01 ## 7/14/20261190XCEL ENERGYELECTRIC UTILITY 17.86 52381,348.38 Checks in this report. ## G1, Attachment ## Council Packet Page Number 77 of 483 ## CheckDateVendorDescription Amount ## 1258077/15/20266400SCHMITZ, DUANE DDIRECT DEPOSIT RETURN 7/2/2026 74.78 ## 1258087/21/202610473MSIGN FABRICATION MATERIAL 228.00 ## 1258097/21/202624ABLE HOSE & RUBBER INCCAM AND GROOVE FITTINGS 50.46 ## 1258107/21/202643ADAM'S PEST CONTROL INCMOSQUITO & TICK FOR EMTF 90.00 ## 7/21/202643ADAM'S PEST CONTROL INCRODENT PREVENTION SERVICE AT SOUTH STATION 100.00 ## 7/21/202643ADAM'S PEST CONTROL INCRODENT CONTROL AT NORTH STATION 125.00 ## 1258117/21/20267223APPLE FORD WHITE BEAR LAKEPARTS FOR UNIT #M322 620.95 ## 1258127/21/20265559AL TECHNOLOGIES, LLCJULY 2026 - BENEFITS CONNECT MONTHLY FEE 440.38 1258137/21/20263437ARTHUR J GALLAGHER RISKCYBER LIABILITY - 7/1/2026 to 7/1/2027 17,042.82 1258147/21/20266301ATMOSPHERE COMMERCIAL INTERIOR(PSA) CHAIRS FOR CHIEF AND DEP. CHIEF OFFICES 17,730.74 7/21/20266301ATMOSPHERE COMMERCIAL INTERIOR(PSA) PD LUNCHROOM CABINETS, TABLE, CHAIRS 23,330.26 ## 7/21/20266301ATMOSPHERE COMMERCIAL INTERIOR(PSA) CHIEF'S OFFICE FURNITURE 32,364.48 ## 7/21/20266301ATMOSPHERE COMMERCIAL INTERIOR(PSA) PD LUNCHROOM MICROWAVE CABINET 835.13 1258157/21/20267194CORNERSTONE CHEVROLET STILLWATERKEYFOB PROGRAMMING FOR UNIT 611 111.94 ## 1258167/21/20267311COWLES INSPECTIONS, INC.ELECTRICAL INSPECTIONS - JUNE 2026 6,252.12 ## 1258177/21/20264431EVEREST EMERGENCY VEHICLES INCVEHICLE SLIDING DOOR REMAIRS 180.50 ## 1258187/21/2026531FRA-DOR INC.BLACK DIRT/RUBBLE 243.00 ## 1258197/21/2026591GRAFIX SHOPPEGRAPHICS FOR SQUAD #942 175.00 ## 1258207/21/20265313GRAPHIC DESIGN, INC.BUSINESS CARDS 128.37 ## 1258217/21/20267272HANCO CORPORATIONSHOP SUPPLIES 265.83 ## 1258227/21/2026671HIRSHFIELD'STRAFFIC PAINT 1,691.78 ## 1258237/21/20265533KIRVIDA FIRETRUCK COMPRESSOR MAINTENANCE 1,677.49 ## 7/21/20265533KIRVIDA FIRETRUCK SENSOR MAINTENANCE 2,456.24 ## 1258247/21/2026827L M C I TCLAIM DEDUCTIBLE LMC CA 000000509066 1,925.00 ## 1258257/21/20265425LHB INC.PROF SERVICES THRU 05/29/2026 - HARVEST PARK 10,236.65 ## 1258267/21/20267352LINDUS CONSTRUCTIONROOF VENT FOR EMTF CLASSROOM BUILDING 2,091.00 ## 1258277/21/20264329LITTLE FALLS MACHINE, INC.RUBBER GROMMET PARTS 78.32 ## 1258287/21/2026917MACQUEEN EMERGENCYCAN HARNESS 245.91 ## 7/21/2026917MACQUEEN EMERGENCYRED HEAD HOSE ADAPTER 76.45 ## 7/21/2026917MACQUEEN EMERGENCYGAS CYLINDER FOR MONITOR CALIBRATION 412.72 ## 7/21/2026917MACQUEEN EMERGENCYHIP BOOTS FOR STREET MAINT WORKERS 680.69 ## 7/21/2026917MACQUEEN EMERGENCYHIP BOOTS FOR STREET MAINT WORKERS 241.32 ## 1258297/21/20267263MARTIN MARIETTA MATERIALSBITUMINOUS MATERIAL - PATCHING 494.71 ## 7/21/20267263MARTIN MARIETTA MATERIALSCLASS 5 - RECYCLE 195.22 ## 7/21/20267263MARTIN MARIETTA MATERIALSBITUMINOUS MATERIAL - PATCHING 454.77 ## 7/21/20267263MARTIN MARIETTA MATERIALSCLASS 5 - RECYCLE 137.76 ## 1258307/21/20267357MAXFIELD LLCHOUSING NEEDS ANALYSIS - RESEARCH AND CONSULTING 6,727.50 ## 1258317/21/20267354MEDIXSAFE LLCSAFES FOR CONTROLLED SUBSTANCES 5,722.52 ## 1258327/21/20267216METRO PRODUCTS LLCSUPPLIES FOR FLEET SHOP 119.05 ## 1258337/21/2026986METROPOLITAN COUNCILJUNE 2026 - MONTHLY SAC 118,087.20 ## 1258347/21/20262054MIDWEST FENCE & MFGMIDWEST FENCE K9 KENNEL 1,510.00 ## 1258357/21/20261044MN FIRE SERVICE CERT BDFAO CERTIFICATION EXAM 158.50 ## 1258367/21/20266318MN UNEMPLOYMENT INSURANCEUNEMPLOYMENT INS. - Q2 2026 1,617.05 ## 1258377/21/20266257NINE NORTHJUNE 2026 AV SERVICES - MONTHLY 1,732.00 ## 1258387/21/20267310OLD NATIONAL BANKINTEREST PAYMENT FOR 2020A BONDS 27,056.05 1258397/21/20261ONE TIME VENDORMNC: REPAIR & UPGRADE UNDER-COUNTER FIXTURE TO LED 9.98 ## 7/21/20261ONE TIME VENDORNFS APPARATUS BAY FIXTURE REPAIR 399.00 ## 1258407/21/20261ONE TIME VENDOREMS MC REFUND - PATIENT OVERPAYMENT 375.00 ## 1258417/21/20266269OPTUMJUNE 2026 - EMPLOYER HSA/FSA FEES 330.25 ## 1258427/21/20264201READY WATTCITY SIREN MAINTENANCE 2026 7,620.00 1258437/21/20266483REDLINE ARCHITECTURAL SM, LLCCITY HALL: REPAIRED LEAKS @ 3 LOCATIONS 708.00 ## 1258447/21/20266014MARK REHDERAPRIL - JUNE 2026: TREE INSPECTION SERVICES 5,561.25 ## 1258457/21/20267358RENSTROM TREE LLCPRIVATE TREE REMOVAL: 1516 SHERREN AVE E 2,601.12 ## 1258467/21/20265879ROADKILL ANIMAL CONTROLROADKILL REMOVAL: JUNE 2026 129.00 ## 1258477/21/20267325ROBERT HALFTEMPORARY STAFF - WEEK ENDED 05/29/2026 2,150.25 ## 7/21/20267325ROBERT HALFTEMPORARY STAFF - WEEK ENDED 07/10/2026 2,578.17 ## 7/21/20267325ROBERT HALFTEMPORARY STAFF - WEEK ENDED 07/03/2026 1,555.50 1258487/21/20261397RYAN PLUMBING & HEATING CO.PLUMBING SERVICES FOR PARK BUILDINGS 1,100.00 ## 1258497/21/20267359SAFETY SIGNS LLCSIGNS - CONTRACTED CLOSURE ENGLISH ST 1,706.40 ## 1258507/21/20262632SERVICE MASTERJANITORIAL SERVICES FOR JULY 2026 202.62 ## 1258517/21/20267324SNAP-ON INDUSTRIALWRENCHES - MECHANICS TOOLS 115.65 ## 7/21/20267324SNAP-ON INDUSTRIAL4 WAY HEAD OPEN END WRENCHES - MECHANICS TOOLS 1,127.94 ## 1258527/21/20266107TOKLE INSPECTIONS, INC.ELECTRICAL INSPECTIONS - JUNE 2026 4,532.64 ## 1258537/21/20266485TRUEPOINT SOLUTIONSACCELA SUPPORT JUNE 2026 1,815.00 ## 1258547/21/20266078BOND TRUST SRVS CORP2019A DEBT SERVICE PMT REF 333364 39,337.50 ## 7/21/20266078BOND TRUST SRVS CORP2020B DEBT SERVICE PMT REF 336632 56,850.00 ## 7/21/20266078BOND TRUST SRVS CORP2021A DEBT SERVICE PMT REF 339339 71,106.25 ## 7/21/20266078BOND TRUST SRVS CORP2021B DEBT SERVICE PMT REF 340082 60,325.00 ## 7/21/20266078BOND TRUST SRVS CORP2022A DEBT SERVICE PMT REF 340379 46,025.00 ## 7/21/20266078BOND TRUST SRVS CORP2023A DEBT SERVICE PMT REF 341635 39,975.00 ## 7/21/20266078BOND TRUST SRVS CORP2024A DEBT SERVICE PMT REF 342228 99,000.00 ## 7/21/20266078BOND TRUST SRVS CORP2025A DEBT SERVICE PMT REF 343021 119,687.50 1258557/21/2026211BRAUN INTERTEC CORP.GEOTECH SERVICES FOR HARVEST PARK MASTER PLAN 15,712.52 ## 1258567/21/20264878FIRE DEX GW, LLCFIRE GEAR INSPECTION 31.32 ## 1258577/21/2026585GOPHER STATE ONE-CALLNET BILLABLE CALL TICKETS: JUNE 2026 993.60 ## 1258587/21/20267095JAYNE FRAHMPLAN REVIEW SERVICES - JUNE 2026 1,392.00 ## 1258597/21/2026393MN DEPT OF LABOR & INDUSTRYPRESSURE VESSEL INSPECTION 50.00 ## Check Register ## City of Maplewood ## G1, Attachment ## Council Packet Page Number 78 of 483 ## 1258607/21/2026393MN DEPT OF LABOR & INDUSTRYMAY 2026 BUILDING PERMIT SURCHARGE 4,008.59 ## 7/21/2026393MN DEPT OF LABOR & INDUSTRYJUNE 2026 BUILDING PERMIT SURCHARGE 6,674.80 ## 1258617/21/20261160NEWMAN SIGNS, INC.ST BLADE BRACKETS 508.21 ## 1258627/21/20261190XCEL ENERGYELECTRIC & GAS UTILITY 212.85 ## 7/21/20261190XCEL ENERGYELECTRIC & GAS UTILITY 3,460.39 ## 7/21/20261190XCEL ENERGYFIRE SIRENS 60.35 ## 1258637/21/20265013YALE MECHANICAL LLCPW 1902 BATHROOM EXHAUST FAN REPAIR 3,372.00 ## 7/21/20265013YALE MECHANICAL LLCCENTRAL FIRE STATION MAINTENANCE 554.00 ## 7/21/20265013YALE MECHANICAL LLCPARK MAINT GARAGE SPRING HVAC MAINT 381.00 57890,551.31 Checks in this report. ## G1, Attachment ## Council Packet Page Number 79 of 483 ## Settlement ## DatePayeeDescriptionAmount ## 6/15/2026 Delta DentalDental Premium4,090.56 ## 6/16/2026KaviraTelehealth/In-Person House Care5,410.00 ## 6/18/2026 P.E.R.A.PR - P.E.R.A.195,482.96 ## 6/18/2026 U.S. TreasurerPR - Federal Payroll Tax150,661.60 ## 6/22/2026 ICMA (Vantagepointe)PR - Retiree Health Savings1,410.00 6/22/2026 ICMA (Vantagepointe)PR - Deferred Compensation7,726.62 ## 6/22/2026 Labor UnionsUnion Dues4,767.59 ## 6/22/2026 MidAmericaPR - HRA Flex Plan - AUL7,839.93 ## 6/22/2026MN Dept of RevenuePR - State Payroll Tax38,927.73 ## 6/22/2026US Bank VISA One Card*Purchasing Card Items57,658.11 ## 6/23/2026Delta DentalDental Premium6,458.93 ## 6/23/2026Delta DentalDental Admin Fee1,260.63 ## 6/23/2026 Empower - State PlanPR - Deferred Compensation34,620.60 ## 6/23/2026MN Dept of RevenueFuel Tax719.00 ## 6/23/2026MN Dept of RevenueSales Tax279.71 ## 6/23/2026Optum HealthH.S.A. Payments20,351.86 ## 6/26/2026Optum HealthDCRP & Flex Plan Payments2,070.28 ## 6/29/2026Delta DentalDental Premium2,853.65 ## 6/29/2026Health PartnersMedical Premiums252,564.76 ## 7/1/2026Accela Credit Card BillingCredit Card Billing Fee15.00 ## 7/1/2026ICMA (Vantagepointe)PR - Retiree Health Savings Return(1,110.00) ## 7/2/2026 P.E.R.A.PR - P.E.R.A.202,345.61 ## 7/2/2026U.S. TreasurerPR - Federal Payroll Tax156,241.95 ## 7/3/2026Optum HealthDCRP & Flex Plan Payments983.15 ## 7/3/2026US Bank VISA One Card*Purchasing Card Items45,409.07 7/6/2026 MN Dept of RevenuePR - State Payroll Tax40,674.72 ## 7/7/2026Delta DentalDental Premium3,800.83 ## 7/7/2026Empower - State PlanPR - Deferred Compensation35,295.60 ## 7/7/2026Optum HealthH.S.A. Payments20,685.53 ## 7/10/2026Optum HealthDCRP & Flex Plan Payments296.96 ## 7/13/2026Delta DentalDental Premium1,496.25 ## 7/13/2026Delta DentalDental Admin Fee1,151.36 7/13/2026ICMA (Vantagepointe)PR - Retiree Health Savings1,410.00 7/13/2026 ICMA (Vantagepointe)PR - Deferred Compensation7,726.62 ## 7/13/2026Labor UnionsUnion Dues4,767.59 ## 7/13/2026MidAmericaPR - HRA Flex Plan - AUL7,839.93 ## 7/14/2026 ICMA (Vantagepointe)PR - Retiree Health Savings1,410.00 ## 7/16/2026 ICMA (Vantagepointe)PR - Retiree Health Savings1,380.00 7/16/2026 ICMA (Vantagepointe)PR - Deferred Compensation7,951.62 ## 7/16/2026 KaviraTelehealth/In-Person House Care5,302.00 ## 7/16/2026Labor UnionsUnion Dues4,767.59 ## 7/16/2026MidAmericaPR - HRA Flex Plan - AUL7,839.93 ## 7/16/2026 MN Dept of RevenueMN CARE Tax8,000.00 ## 7/17/2026 Optum HealthDCRP & Flex Plan Payments6.89 ## 7/17/2026 P.E.R.A.PR - P.E.R.A.191,819.02 ## 7/17/2026 U.S. TreasurerPR - Federal Payroll Tax153,100.10 ## 7/17/2026US Bank VISA One Card*Purchasing Card Items50,436.78 1,756,198.62$ ## CITY OF MAPLEWOOD ## Disbursements via Debits to Checking Account ## G1, Attachment ## Council Packet Page Number 80 of 483 ## CHECK # ## CHECK ## DATEEMPLOYEE NAME AMOUNT 06/18/26 ## ABRAMS, MARYLEE 672.75 06/18/26 ## ADAMS, DAVID 3,604.88 06/18/26 ## ARNOLD, AJLA 863.66 06/18/26 ## BAUMAN, ANDREW 7,423.97 06/18/26 ## BEARDSLEY, DANIEL 1,517.29 06/18/26 ## BEGGS, REGAN 2,961.71 06/18/26 ## BEITLER, NATHAN 4,424.03 06/18/26 ## BENJAMIN, MARKESE 5,323.80 06/18/26 ## BERG, TERESA 511.79 06/18/26 ## BERG-ARNOLD, SIMON 3,698.86 06/18/26 ## BERGO, CHAD 4,356.18 06/18/26 ## BERGSTROM, KATELYN 3,033.28 06/18/26 ## BICHNER, PATRICK 2,415.93 06/18/26 ## BIERDEMAN, BRIAN 8,561.61 06/18/26 ## BOOR, JACOB 4,071.17 06/18/26 ## BORN, BRIAN 4,737.32 06/18/26 ## BOWKER, BENJAMIN 3,843.41 06/18/26 ## BREIMHURST, LAUREN 3,362.31 06/18/26 ## BRENEMAN, NEIL 3,994.42 06/18/26 ## BRINK, TROY 4,571.57 06/18/26 ## BRITT, AIRION 4,112.73 06/18/26 ## BROKENSHIRE, MATTHEW 3,655.51 06/18/26 ## BUCKLEY, BRENT 3,604.87 06/18/26 ## BURT-MCGREGOR, EMILY 4,842.68 06/18/26 ## BUSACK, ANNMARIE 2,788.31 06/18/26 ## BUSACK, DANIEL 7,583.43 387.00 06/18/26 ## CAMPBELL, MACLANE 5,139.41 06/18/26 ## CAVE, REBECCA 592.47 06/18/26 ## CHANG, KENG 3,884.09 06/18/26 ## CHRISTENSON, SCOTT 2,966.35 06/18/26 ## COFFEY, JACK 1,248.48 06/18/26 ## CONDON, MITCHELL 4,998.98 06/18/26 ## CONNOLLY, PETER 4,592.62 06/18/26 ## COOK, NICKLAUS 4,834.09 06/18/26 ## COOK, TANNER 4,874.83 06/18/26 ## CORTESI, LUANNE 2,702.22 06/18/26 ## CRAWFORD, RAYMOND 5,849.14 06/18/26 ## CRUMMY, CHARLES 5,030.97 06/18/26 ## DABRUZZI, THOMAS 5,825.03 06/18/26 ## DARROW, MICHAEL 7,397.13 06/18/26 ## DAVISON, BRADLEY 4,840.86 06/18/26 ## DEMULLING, JOSEPH 5,696.06 06/18/26 ## DEUTSCH, OSCAR 3,061.26 06/18/26 ## DOUGLASS, TOM 4,317.37 06/18/26 ## DUCHARME, JOHN 3,943.89 06/18/26 ## DUGAS, MICHAEL 6,531.58 06/18/26 ## DUQUE, NATALIA 90.50 06/18/26 ## EDGE, DOUGLAS 3,289.19 06/18/26 ## EICHER, SAMUEL 5,254.25 06/18/26 ## ENGSTROM, ANDREW 3,940.84 06/18/26 ## ESPESETH, SHAWN 3,179.09 06/18/26 ## EVANS, CHRISTINE 3,256.96 06/18/26 ## FINWALL, SHANN 4,557.49 ## CITY OF MAPLEWOOD ## EMPLOYEE GROSS EARNINGS REPORT ## FOR THE CURRENT PAY PERIOD ## Exp Reimb, ## Severance, ## Conversion incl in ## Amount ## G1, Attachment ## Council Packet Page Number 81 of 483 ## CHECK # ## CHECK ## DATEEMPLOYEE NAME AMOUNT ## CITY OF MAPLEWOOD ## EMPLOYEE GROSS EARNINGS REPORT ## FOR THE CURRENT PAY PERIOD ## Exp Reimb, ## Severance, ## Conversion incl in ## Amount 06/18/26 ## FORSYTHE, MARCUS 4,928.96 06/18/26 ## FOWLDS, MYCHAL 6,896.09 06/18/26 ## FRANCO VINCENT, RACHEL 4,031.05 06/18/26 ## FRANZEN, NICHOLAS 5,632.21 06/18/26 ## FRIBERG, DAVID 2,931.11 06/18/26 ## FRITZE, DEREK 5,563.96 06/18/26 ## GABRIEL, ANTHONY 8,271.67 06/18/26 ## GALBA, VALERIE 2,526.42 06/18/26 ## GEISELHART, BENJAMIN 5,037.34 06/18/26 ## GERONSIN, ALEXANDER 4,889.97 06/18/26 ## GIVAND, JONATHAN 4,544.65 06/18/26 ## GORACKI, CECELIA 139.24 06/18/26 ## GORACKI, GERALD 206.97 06/18/26 ## GREEN, JAMIE 4,424.42 06/18/26 ## GREGG, AIDAN 3,362.77 06/18/26 ## GRUHLKE, LUKE 5,699.71 06/18/26 ## GULYASH, LANCE 180.63 06/18/26 ## HAGEN, JOHN 5,196.86 06/18/26 ## HAGEN, MICHAEL 4,906.82 06/18/26 ## HALWEG, JODI 4,725.71 06/18/26 ## HAMMOND, ELIZABETH 2,943.21 06/18/26 ## HAWKINSON, TIMOTHY 5,421.52 06/18/26 ## HAYS, TAMARA 3,369.84 06/18/26 ## HER, PHENG 4,600.23 06/18/26 ## HER, TERRELL 4,700.30 06/18/26 ## HERBST, JONATHEN 2,925.09 06/18/26 ## HINNENKAMP, GARY 3,581.91 06/18/26 ## HOEMKE, MICHAEL 6,832.01 398.42 06/18/26 ## HONERMAN, JONAH 1,304.55 06/18/26 ## HOWARD, JEFFREY 5,319.81 06/18/26 ## JANASZAK, MEGHAN 3,994.42 06/18/26 ## JANSEN, ANNIKA 401.40 06/18/26 ## JAROSCH, JONATHAN 5,316.50 06/18/26 ## JENSEN, JOSEPH 3,252.33 06/18/26 ## JOHNSON, BARBARA 2,442.92 06/18/26 ## JOHNSON, ELIZABETH 2,961.71 06/18/26 ## JOHNSON, EMMA 4,632.65 06/18/26 ## JOHNSON, RANDY 5,316.50 06/18/26 ## JONES, DONALD 3,344.43 06/18/26 ## JORDAN, TIMOTHY 2,762.63 06/18/26 ## JUENEMANN, KATHLEEN 592.47 06/18/26 ## KNUTSON, LOIS 4,254.84 06/18/26 ## KONG, TOMMY 5,491.84 06/18/26 ## KRAL, EMMA 4,084.36 06/18/26 ## KUBAT, ERIC 6,331.83 06/18/26 ## KUCHENMEISTER, GINA 3,414.20 06/18/26 ## KUCHENMEISTER, JASON 3,011.49 06/18/26 ## LANDER, CHARLES 4,735.14 06/18/26 ## LANGER, SETH 3,775.17 06/18/26 ## LANIK, JAKE 4,498.69 06/18/26 ## LARSON, MICHELLE 2,709.36 06/18/26 ## LEBLANC, COLE 2,088.08 06/18/26 ## LEE, CHONBURI 592.47 ## G1, Attachment ## Council Packet Page Number 82 of 483 ## CHECK # ## CHECK ## DATEEMPLOYEE NAME AMOUNT ## CITY OF MAPLEWOOD ## EMPLOYEE GROSS EARNINGS REPORT ## FOR THE CURRENT PAY PERIOD ## Exp Reimb, ## Severance, ## Conversion incl in ## Amount 06/18/26 ## LENERTZ, NICHOLAS 5,006.45 06/18/26 ## LENTZ, DANIEL 4,393.12 06/18/26 ## LEONARD, JULIUS 3,927.58 06/18/26 ## LETO, CALEB 4,421.49 06/18/26 ## LOOMIS, TAWNY 4,038.89 06/18/26 ## LOR, KONG 3,103.36 06/18/26 ## LOVE, STEVEN 8,002.83 06/18/26 ## LYNCH, KATHERINE 4,617.00 06/18/26 ## MALESKI, MICHAEL 5,281.08 06/18/26 ## MALLET, MICHAEL 4,997.83 06/18/26 ## MARINO, JASON 6,276.04 06/18/26 ## MARK, OLAF 6,759.38 359.17 06/18/26 ## MARTIN, MICHAEL 5,649.97 06/18/26 ## MCCARTHY, CLARE MARIE 429.13 06/18/26 ## MCGEE, BRADLEY 5,862.38 06/18/26 ## MCNAMARA, JAIDA 3,801.88 06/18/26 ## MEDHUS, BRYANT 4,146.24 06/18/26 ## MEISSNER, BRENT 3,284.56 06/18/26 ## MERKATORIS, BRETT 7,502.95 06/18/26 ## MILLER, SETH 5,183.35 06/18/26 ## MLODZIK, JASON 3,185.20 06/18/26 ## MOHAMED, MOHAMED 376.31 06/18/26 ## MONDOR, MICHAEL 7,783.29 06/18/26 ## MORALES, MARIO 4,768.25 06/18/26 ## MORTIMER, OWEN 1,445.04 06/18/26 ## MOUA, JENNIFER 2,683.14 06/18/26 ## MOUTON, JOHANNA 3,156.42 06/18/26 ## MOY, PAMELA 2,974.37 06/18/26 ## MUNDT, ALEC 3,847.44 06/18/26 ## MURRAY, RACHEL 5,418.76 06/18/26 ## NAUGHTON, JOHN 3,326.83 06/18/26 ## NAVARA, NICHOLAS 2,251.02 06/18/26 ## NEILY, STEVEN 8,631.72 06/18/26 ## NIELSEN, KENNETH 4,858.14 06/18/26 ## NORVE, ROBERT 4,421.37 06/18/26 ## NOVAK, JEROME 5,111.77 06/18/26 ## ORE, JORDAN 4,967.86 06/18/26 ## ORLANDO, TYLER 5,193.56 06/18/26 ## PARR, DANETTE 8,011.58 06/18/26 ## PASDO, JOSEPH 6,624.76 06/18/26 ## PAYNE, DEDRIC 4,047.72 06/18/26 ## PEKAREK, JOSHUA 3,590.92 06/18/26 ## PIPKIN, JULIA 3,905.73 06/18/26 ## PODGORSKI, REECE 3,795.64 06/18/26 ## PRIEM, STEVEN 3,604.07 06/18/26 ## QUIRK, JAMES 4,256.64 06/18/26 ## RETHWILL, SCOTT 4,424.42 06/18/26 ## ROBBINS, AUDRA 5,544.80 06/18/26 ## ROETMAN, RYAN 3,351.04 06/18/26 ## ROONEY, PATRIC 4,045.59 06/18/26 ## RUEB, JOSEPH 7,120.28 06/18/26 ## RUNNING, ROBERT 3,604.88 06/18/26 ## SABLE, MICHAEL 9,646.15 ## G1, Attachment ## Council Packet Page Number 83 of 483 ## CHECK # ## CHECK ## DATEEMPLOYEE NAME AMOUNT ## CITY OF MAPLEWOOD ## EMPLOYEE GROSS EARNINGS REPORT ## FOR THE CURRENT PAY PERIOD ## Exp Reimb, ## Severance, ## Conversion incl in ## Amount 06/18/26 ## SALCHOW, CONNOR 5,192.12 06/18/26 ## SCHMITZ, KEVIN 3,209.27 06/18/26 ## SCHORR, JENNIFER 2,638.98 06/18/26 ## SCHROEDER, LEE 4,731.78 06/18/26 ## SCHULTZ, SCOTT 5,344.10 06/18/26 ## SEDLACEK, JEFFREY 5,416.15 06/18/26 ## SHANLEY, HAYLEY 34.16 06/18/26 ## SHEA, STEPHANIE 3,905.73 06/18/26 ## SHEERAN, JOSEPH 5,946.81 06/18/26 ## SIKORSKI, EVAN 2,246.72 06/18/26 ## SIKORSKI, ILIAS 1,605.60 06/18/26 ## SINDT, ANDREA 4,942.92 06/18/26 ## SPANDE, KAYLA 2,961.71 06/18/26 ## SPARER, CAITLIN 3,892.31 06/18/26 ## STANLEY, JENNIFER 4,310.41 06/18/26 ## STARKEY, ROBERT 5,227.49 06/18/26 ## STEELE, CARTER 4,382.05 06/18/26 ## STEELE, NANCY 5,552.05 117.60 06/18/26 ## STEINER, JOSEPH 6,432.19 06/18/26 ## STEINHOFF, CHRISTOPHER 4,049.93 06/18/26 ## STEJSKAL, JAYSON 4,298.01 06/18/26 ## STOCK, AUBREY 6,120.11 06/18/26 ## STOKES, KAL 3,700.91 06/18/26 ## STRONG, TYLER 4,691.33 06/18/26 ## SUEDKAMP, ADAM 4,600.23 06/18/26 ## SWETALA, NOAH 4,816.20 06/18/26 ## TAUZELL, BRIAN 6,224.85 06/18/26 ## TAYLOR, ASHLEY 4,887.45 06/18/26 ## TEVLIN, TODD 3,330.53 06/18/26 ## THIENES, PAUL 3,581.93 06/18/26 ## ULVENES, AMANDA 4,919.77 06/18/26 ## VANG, KAYLA 376.31 06/18/26 ## VERGARA, JOCELYN 3,179.09 06/18/26 ## VILLAVICENCIO, NICHOLE 592.47 06/18/26 ## WARDELL, JORDAN 6,528.60 06/18/26 ## WELLENS, MOLLY 4,288.37 86.72 06/18/26 ## WENZEL, JAY 4,642.84 06/18/26 ## WERNER, TYLER 2,410.41 06/18/26 ## WERTH, JENNIFER 2,853.95 06/18/26 ## WILBER, JEFFREY 3,282.24 06/18/26 ## WILLIAMSON, MICHAEL 4,444.73 06/18/26 ## WOEHRLE, MATTHEW 3,623.14 06/18/26 ## XIONG, BOON 3,466.88 06/18/26 ## XIONG, KAO 4,941.08 06/18/26 ## XIONG, PETER 5,419.88 06/18/26 ## XIONG, TUOYER 4,772.57 06/18/26 ## YANG, SOLOMAN 3,352.57 06/18/26 ## YANG, THANG 4,397.39 06/18/26 ## ZAPATA, ALEXIS 376.31 06/18/26 ## ZAPPA, ANDREW 4,368.84 06/18/26 ## ZAPPA, ERIC 4,666.10 869,370.87$ 1,348.91$ ## G1, Attachment ## Council Packet Page Number 84 of 483 ## CHECK # ## CHECK ## DATEEMPLOYEE NAME AMOUNT 07/02/26 ## ABRAMS, MARYLEE 829.03 156.28 07/02/26 ## ADAMS, DAVID 3,604.88 07/02/26 ## ARNOLD, AJLA 2,879.79 07/02/26 ## BAUMAN, ANDREW 4,431.23 07/02/26 ## BEARDSLEY, DANIEL 1,475.15 07/02/26 ## BEGGS, REGAN 2,961.71 07/02/26 ## BEITLER, NATHAN 5,112.64 07/02/26 ## BELDE, STANLEY 642.24 07/02/26 ## BENJAMIN, MARKESE 4,884.28 07/02/26 ## BERG, TERESA 341.19 07/02/26 ## BERG-ARNOLD, SIMON 3,261.28 07/02/26 ## BERGO, CHAD 4,601.41 242.07 07/02/26 ## BERGSTROM, KATELYN 3,245.40 07/02/26 ## BICHNER, PATRICK 2,603.01 07/02/26 ## BIERDEMAN, BRIAN 8,948.61 387.00 07/02/26 ## BOOR, JACOB 4,024.48 07/02/26 ## BORN, BRIAN 4,247.33 07/02/26 ## BOWKER, BENJAMIN 3,590.92 07/02/26 ## BREIMHURST, LAUREN 3,424.31 07/02/26 ## BRENEMAN, NEIL 3,994.42 07/02/26 ## BRINK, TROY 4,571.57 07/02/26 ## BRITT, AIRION 3,961.24 07/02/26 ## BROKENSHIRE, MATTHEW 3,432.24 07/02/26 ## BUCKLEY, BRENT 3,608.89 07/02/26 ## BURT-MCGREGOR, EMILY 4,600.23 07/02/26 ## BUSACK, ANNMARIE 2,788.31 07/02/26 ## BUSACK, DANIEL 7,196.43 07/02/26 ## CAMPBELL, MACLANE 4,422.90 07/02/26 ## CAVE, REBECCA 592.47 07/02/26 ## CHANG, KENG 3,884.09 07/02/26 ## CHRISTENSON, SCOTT 2,966.35 07/02/26 ## COFFEY, JACK 1,248.48 07/02/26 ## COMMERS, CHERYL 72.25 07/02/26 ## CONDON, MITCHELL 5,123.95 07/02/26 ## CONNOLLY, PETER 4,188.62 07/02/26 ## COOK, NICKLAUS 5,726.40 07/02/26 ## COOK, TANNER 6,491.15 07/02/26 ## CORTESI, LUANNE 2,702.23 07/02/26 ## CRAWFORD, RAYMOND 5,969.81 07/02/26 ## CROSS, JULIA 81.28 07/02/26 ## CRUMMY, CHARLES 5,651.78 07/02/26 ## DABRUZZI, THOMAS 7,566.15 07/02/26 ## DARROW, MICHAEL 7,397.13 07/02/26 ## DAVISON, BRADLEY 4,632.17 07/02/26 ## DEMULLING, JOSEPH 6,753.65 07/02/26 ## DEUTSCH, OSCAR 3,061.26 07/02/26 ## DOUGLASS, TOM 4,366.91 07/02/26 ## DUCHARME, JOHN 3,943.90 07/02/26 ## DUGAS, MICHAEL 6,445.84 07/02/26 ## DUQUE, NATALIA 346.21 07/02/26 ## EDGE, DOUGLAS 3,303.24 07/02/26 ## EICHER, SAMUEL 6,204.43 07/02/26 ## ENGSTROM, ANDREW 4,158.46 07/02/26 ## ESPESETH, SHAWN 3,179.09 07/02/26 ## EVANS, CHRISTINE 3,256.96 ## CITY OF MAPLEWOOD ## EMPLOYEE GROSS EARNINGS REPORT ## FOR THE CURRENT PAY PERIOD ## Exp Reimb, ## Severance, ## Conversion incl in ## Amount ## G1, Attachment ## Council Packet Page Number 85 of 483 ## CHECK # ## CHECK ## DATEEMPLOYEE NAME AMOUNT ## CITY OF MAPLEWOOD ## EMPLOYEE GROSS EARNINGS REPORT ## FOR THE CURRENT PAY PERIOD ## Exp Reimb, ## Severance, ## Conversion incl in ## Amount 07/02/26 ## FINWALL, SHANN 4,140.68 255.42 07/02/26 ## FORSYTHE, MARCUS 5,759.23 07/02/26 ## FOWLDS, MYCHAL 6,896.09 07/02/26 ## FRANCO VINCENT, RACHEL 3,938.73 07/02/26 ## FRANZEN, NICHOLAS 5,398.20 07/02/26 ## FRIBERG, DAVID 2,933.12 07/02/26 ## FRITZE, DEREK 5,551.44 07/02/26 ## GABRIEL, ANTHONY 10,687.37 07/02/26 ## GALBA, VALERIE 2,526.42 07/02/26 ## GEISELHART, BENJAMIN 4,838.97 07/02/26 ## GERONSIN, ALEXANDER 5,043.83 07/02/26 ## GIVAND, JONATHAN 4,898.91 69.97 07/02/26 ## GORACKI, GERALD 440.29 07/02/26 ## GREEN, JAMIE 5,188.97 07/02/26 ## GREGG, AIDAN 4,264.14 07/02/26 ## GRUHLKE, LUKE 7,193.48 07/02/26 ## GULYASH, LANCE 75.26 07/02/26 ## HAGEN, JOHN 4,285.88 07/02/26 ## HAGEN, MICHAEL 5,214.35 07/02/26 ## HALWEG, JODI 4,725.71 07/02/26 ## HAMMOND, ELIZABETH 3,233.36 07/02/26 ## HAWKINSON, TIMOTHY 6,459.00 07/02/26 ## HAYS, TAMARA 3,289.56 07/02/26 ## HER, PHENG 4,600.23 07/02/26 ## HER, TERRELL 4,649.82 07/02/26 ## HERBST, JONATHEN 2,933.12 07/02/26 ## HINNENKAMP, GARY 4,153.45 07/02/26 ## HOEMKE, MICHAEL 6,432.19 07/02/26 ## HONERMAN, JONAH 1,284.48 07/02/26 ## HOWARD, JEFFREY 5,295.74 07/02/26 ## JANASZAK, MEGHAN 3,994.42 07/02/26 ## JANSEN, ANNIKA 1,204.20 07/02/26 ## JAROSCH, JONATHAN 5,316.50 07/02/26 ## JENSEN, JOSEPH 3,731.85 07/02/26 ## JOHNSON, BARBARA 2,442.92 07/02/26 ## JOHNSON, ELIZABETH 2,961.71 07/02/26 ## JOHNSON, EMMA 4,406.47 07/02/26 ## JOHNSON, RANDY 5,316.50 07/02/26 ## JONES, DONALD 3,515.22 07/02/26 ## JORDAN, TIMOTHY 2,742.56 07/02/26 ## JUENEMANN, KATHLEEN 592.47 07/02/26 ## KNUTSON, LOIS 4,672.35 07/02/26 ## KONG, TOMMY 6,260.69 07/02/26 ## KRAL, EMMA 3,938.73 07/02/26 ## KUBAT, ERIC 5,194.07 07/02/26 ## KUCHENMEISTER, GINA 3,414.20 07/02/26 ## KUCHENMEISTER, JASON 3,177.76 07/02/26 ## LANDER, CHARLES 5,205.34 07/02/26 ## LANGER, SETH 4,784.47 07/02/26 ## LANIK, JAKE 8,162.58 07/02/26 ## LARSON, MICHELLE 2,709.37 07/02/26 ## LEBLANC, COLE 2,088.08 07/02/26 ## LEE, CHONBURI 592.47 07/02/26 ## LENERTZ, NICHOLAS 5,006.46 07/02/26 ## LENTZ, DANIEL 4,393.12 ## G1, Attachment ## Council Packet Page Number 86 of 483 ## CHECK # ## CHECK ## DATEEMPLOYEE NAME AMOUNT ## CITY OF MAPLEWOOD ## EMPLOYEE GROSS EARNINGS REPORT ## FOR THE CURRENT PAY PERIOD ## Exp Reimb, ## Severance, ## Conversion incl in ## Amount 07/02/26 ## LEONARD, JULIUS 3,809.75 07/02/26 ## LETO, CALEB 4,826.82 07/02/26 ## LOOMIS, TAWNY 4,139.86 07/02/26 ## LOR, KONG 3,103.36 07/02/26 ## LOVE, STEVEN 8,002.83 07/02/26 ## LYNCH, KATHERINE 4,895.52 07/02/26 ## MALESKI, MICHAEL 5,741.18 07/02/26 ## MALLET, MICHAEL 5,161.66 07/02/26 ## MARINO, JASON 6,117.21 07/02/26 ## MARK, OLAF 5,546.25 07/02/26 ## MARTIN, MICHAEL 5,649.97 07/02/26 ## MCCARTHY, CLARE MARIE 429.13 07/02/26 ## MCGEE, BRADLEY 9,456.51 07/02/26 ## MCNAMARA, JAIDA 3,252.72 07/02/26 ## MEDHUS, BRYANT 5,853.61 07/02/26 ## MEISSNER, BRENT 3,284.56 07/02/26 ## MERKATORIS, BRETT 7,153.29 07/02/26 ## MILLER, SETH 5,892.12 07/02/26 ## MLODZIK, JASON 3,157.10 07/02/26 ## MOHAMED, MOHAMED 1,059.95 07/02/26 ## MONDOR, MICHAEL 7,783.29 07/02/26 ## MOORE, PATRICK 116.66 07/02/26 ## MORALES, MARIO 4,108.06 07/02/26 ## MORTIMER, OWEN 1,184.13 07/02/26 ## MOUA, JENNIFER 2,683.14 07/02/26 ## MOUTON, JOHANNA 3,156.42 07/02/26 ## MOY, PAMELA 2,974.37 07/02/26 ## MUNDT, ALEC 4,139.83 07/02/26 ## MURRAY, RACHEL 5,418.76 07/02/26 ## NAUGHTON, JOHN 3,966.18 07/02/26 ## NAVARA, NICHOLAS 2,227.15 07/02/26 ## NEILY, STEVEN 7,520.42 07/02/26 ## NIELSEN, KENNETH 6,474.21 07/02/26 ## NORVE, ROBERT 4,327.99 07/02/26 ## NOVAK, JEROME 5,111.77 07/02/26 ## O'HARA, KATHERINE 81.28 07/02/26 ## ORE, JORDAN 3,289.56 07/02/26 ## ORLANDO, TYLER 4,037.07 07/02/26 ## PARR, DANETTE 8,011.58 07/02/26 ## PASDO, JOSEPH 5,761.79 07/02/26 ## PAYNE, DEDRIC 3,682.39 07/02/26 ## PEKAREK, JOSHUA 3,870.93 07/02/26 ## PIPKIN, JULIA 3,905.73 07/02/26 ## PODGORSKI, REECE 3,924.05 07/02/26 ## PRIEM, STEVEN 3,604.07 07/02/26 ## QUIRK, JAMES 4,676.74 07/02/26 ## RETHWILL, SCOTT 4,424.42 07/02/26 ## ROBBINS, AUDRA 5,544.80 07/02/26 ## ROETMAN, RYAN 3,599.79 07/02/26 ## ROONEY, PATRIC 3,501.36 07/02/26 ## RUEB, JOSEPH 7,120.28 07/02/26 ## RUNNING, ROBERT 3,844.63 07/02/26 ## SABLE, MICHAEL 9,646.15 07/02/26 ## SALCHOW, CONNOR 5,006.46 07/02/26 ## SCHMITZ, DUANE 81.28 ## G1, Attachment ## Council Packet Page Number 87 of 483 ## CHECK # ## CHECK ## DATEEMPLOYEE NAME AMOUNT ## CITY OF MAPLEWOOD ## EMPLOYEE GROSS EARNINGS REPORT ## FOR THE CURRENT PAY PERIOD ## Exp Reimb, ## Severance, ## Conversion incl in ## Amount 07/02/26 ## SCHMITZ, KEVIN 3,209.27 07/02/26 ## SCHORR, JENNIFER 2,638.98 07/02/26 ## SCHROEDER, LEE 4,666.87 07/02/26 ## SCHULTZ, SCOTT 5,344.10 07/02/26 ## SEDLACEK, JEFFREY 4,476.62 07/02/26 ## SHANLEY, HAYLEY 34.16 07/02/26 ## SHEA, STEPHANIE 3,905.73 07/02/26 ## SHEERAN, JOSEPH 5,946.81 07/02/26 ## SIKORSKI, EVAN 2,227.15 07/02/26 ## SIKORSKI, ILIAS 1,445.04 07/02/26 ## SINDT, ANDREA 4,942.92 07/02/26 ## SPANDE, KAYLA 2,961.71 07/02/26 ## SPARER, CAITLIN 3,419.42 07/02/26 ## STANLEY, JENNIFER 4,310.41 07/02/26 ## STARKEY, ROBERT 5,281.94 07/02/26 ## STEELE, CARTER 6,649.86 07/02/26 ## STEELE, NANCY 5,434.45 07/02/26 ## STEINER, JOSEPH 6,432.19 07/02/26 ## STEINHOFF, CHRISTOPHER 5,104.51 07/02/26 ## STEJSKAL, JAYSON 5,117.41 07/02/26 ## STOCK, AUBREY 4,756.15 07/02/26 ## STOKES, KAL 4,166.61 07/02/26 ## STRONG, TYLER 4,564.75 07/02/26 ## SUEDKAMP, ADAM 5,225.12 07/02/26 ## SWETALA, NOAH 5,113.73 07/02/26 ## TAUZELL, BRIAN 7,467.53 07/02/26 ## TAYLOR, ASHLEY 5,650.39 07/02/26 ## TEVLIN, TODD 3,329.25 07/02/26 ## THIENES, PAUL 3,581.92 07/02/26 ## ULVENES, AMANDA 4,303.92 07/02/26 ## VANG, KAYLA 909.42 07/02/26 ## VERGARA, JOCELYN 3,179.09 07/02/26 ## VILLAVICENCIO, NICHOLE 592.47 07/02/26 ## WARDELL, JORDAN 5,406.53 07/02/26 ## WELLENS, MOLLY 3,636.91 07/02/26 ## WENZEL, JAY 5,037.28 07/02/26 ## WERNER, TYLER 2,451.93 07/02/26 ## WERTH, JENNIFER 2,853.95 07/02/26 ## WILBER, JEFFREY 3,362.25 07/02/26 ## WILLIAMSON, MICHAEL 6,327.99 07/02/26 ## WOEHRLE, MATTHEW 3,623.14 07/02/26 ## XIONG, BOON 3,466.88 07/02/26 ## XIONG, KAO 4,912.68 07/02/26 ## XIONG, PETER 4,519.57 07/02/26 ## XIONG, TUOYER 4,872.34 07/02/26 ## YANG, SOLOMAN 2,972.87 07/02/26 ## YANG, THANG 4,346.90 07/02/26 ## ZAPATA, ALEXIS 1,141.48 07/02/26 ## ZAPPA, ANDREW 4,699.84 07/02/26 ## ZAPPA, ERIC 6,281.06 07/02/26 ## ZIEMAN, SCOTT 816.85 897,616.40$ 1,110.74$ ## G1, Attachment ## Council Packet Page Number 88 of 483 ## CHECK # ## CHECK ## DATE EMPLOYEE NAME AMOUNT 07/17/26 ## ABRAMS, MARYLEE 672.75 07/17/26 ## ADAMS, DAVID 3,604.88 07/17/26 ## AMENYA, FLORENCE 67.74 07/17/26 ## ARNOLD, AJLA 2,879.79 07/17/26 ## BAUMAN, ANDREW 5,308.06 07/17/26 ## BEARDSLEY, DANIEL 1,706.95 07/17/26 ## BEGGS, REGAN 2,961.71 07/17/26 ## BEITLER, NATHAN 4,485.77 07/17/26 ## BELDE, STANLEY 592.07 07/17/26 ## BENJAMIN, MARKESE 4,600.23 07/17/26 ## BERG-ARNOLD, SIMON 3,171.52 07/17/26 ## BERGO, CHAD 4,390.95 07/17/26 ## BERGSTROM, KATELYN 4,487.47 07/17/26 ## BICHNER, PATRICK 2,512.26 07/17/26 ## BIERDEMAN, BRIAN 8,903.95 07/17/26 ## BOOR, JACOB 4,257.94 07/17/26 ## BORN, BRIAN 3,975.01 07/17/26 ## BOWKER, BENJAMIN 4,217.35 07/17/26 ## BREIMHURST, LAUREN 5,864.71 07/17/26 ## BRENEMAN, NEIL 3,994.42 07/17/26 ## BRINK, TROY 4,571.57 07/17/26 ## BRITT, AIRION 4,802.82 07/17/26 ## BROKENSHIRE, MATTHEW 4,177.72 07/17/26 ## BUCKLEY, BRENT 3,604.87 07/17/26 ## BURT-MCGREGOR, EMILY 4,884.28 07/17/26 ## BUSACK, ANNMARIE 2,788.31 07/17/26 ## BUSACK, DANIEL 7,196.43 07/17/26 ## CAMPBELL, KEVIN 67.74 07/17/26 ## CAMPBELL, MACLANE 4,892.77 07/17/26 ## CAMPBELL, NOAH 67.74 07/17/26 ## CAVE, REBECCA 592.47 07/17/26 ## CHANG, KENG 3,673.29 07/17/26 ## CHRISTENSON, SCOTT 2,966.35 07/17/26 ## COFFEY, JACK 1,248.48 07/17/26 ## COMMERS, CHERYL 144.50 07/17/26 ## CONDON, MITCHELL 5,568.30 07/17/26 ## CONNOLLY, PETER 4,383.62 07/17/26 ## COOK, NICKLAUS 4,109.76 07/17/26 ## COOK, TANNER 4,278.39 07/17/26 ## CORTESI, LUANNE 2,702.22 07/17/26 ## CRAWFORD, RAYMOND 7,952.30 07/17/26 ## CROSS, JULIA 126.44 07/17/26 ## CRUMMY, CHARLES 5,468.48 07/17/26 ## DABRUZZI, THOMAS 5,221.66 07/17/26 ## DARROW, MICHAEL 7,656.63 259.50 07/17/26 ## DAVISON, BRADLEY 5,385.47 07/17/26 ## DEMULLING, JOSEPH 5,696.07 07/17/26 ## DEUTSCH, OSCAR 3,061.26 07/17/26 ## DOUGLASS, TOM 4,515.52 07/17/26 ## DUCHARME, JOHN 3,943.90 07/17/26 ## DUGAS, MICHAEL 6,702.80 07/17/26 ## DUQUE, NATALIA 259.66 07/17/26 ## EDGE, DOUGLAS 3,289.19 07/17/26 ## EICHER, SAMUEL 4,439.71 07/17/26 ## ENGSTROM, ANDREW 4,122.20 07/17/26 ## ESPESETH, SHAWN 3,179.09 07/17/26 ## EVANS, CHRISTINE 3,256.97 ## CITY OF MAPLEWOOD ## EMPLOYEE GROSS EARNINGS REPORT ## FOR THE CURRENT PAY PERIOD ## Exp Reimb, ## Severance, ## Conversion incl in ## Amount ## G1, Attachment ## Council Packet Page Number 89 of 483 ## CHECK # ## CHECK ## DATE EMPLOYEE NAME AMOUNT ## CITY OF MAPLEWOOD ## EMPLOYEE GROSS EARNINGS REPORT ## FOR THE CURRENT PAY PERIOD ## Exp Reimb, ## Severance, ## Conversion incl in ## Amount 07/17/26 ## FINWALL, SHANN 4,258.63 07/17/26 ## FORSYTHE, MARCUS 5,781.67 07/17/26 ## FOWLDS, MYCHAL 6,896.09 07/17/26 ## FRANCO VINCENT, RACHEL 3,938.73 07/17/26 ## FRANZEN, NICHOLAS 6,129.50 07/17/26 ## FRIBERG, DAVID 2,925.09 07/17/26 ## FRITZE, DEREK 4,985.26 07/17/26 ## GABRIEL, ANTHONY 8,455.75 07/17/26 ## GALBA, VALERIE 2,526.41 07/17/26 ## GEISELHART, BENJAMIN 4,801.44 07/17/26 ## GERONSIN, ALEXANDER 4,054.65 07/17/26 ## GIVAND, JONATHAN 4,544.65 07/17/26 ## GORACKI, CECELIA 124.18 07/17/26 ## GORACKI, GERALD 127.95 07/17/26 ## GREEN, JAMIE 4,915.92 07/17/26 ## GREGG, AIDAN 3,182.62 07/17/26 ## GRUHLKE, LUKE 4,552.13 07/17/26 ## GULYASH, LANCE 218.26 07/17/26 ## HAGEN, JOHN 4,627.87 07/17/26 ## HAGEN, MICHAEL 4,545.56 07/17/26 ## HALWEG, JODI 6,243.67 26.10 07/17/26 ## HAMMOND, ELIZABETH 3,233.36 07/17/26 ## HAWKINSON, TIMOTHY 5,421.51 07/17/26 ## HAYS, TAMARA 3,427.50 07/17/26 ## HER, PHENG 566.86 07/17/26 ## HER, TERRELL 4,094.47 07/17/26 ## HERBER, GREGORY 60.21 07/17/26 ## HERBST, JONATHEN 1,814.97 07/17/26 ## HINNENKAMP, GARY 3,977.59 07/17/26 ## HOEMKE, MICHAEL 6,689.15 07/17/26 ## HONERMAN, JONAH 968.38 07/17/26 ## HOWARD, JEFFREY 4,564.37 07/17/26 ## JANASZAK, MEGHAN 3,994.42 07/17/26 ## JANSEN, ANNIKA 1,235.56 07/17/26 ## JAROSCH, JONATHAN 5,316.50 07/17/26 ## JENSEN, JOSEPH 4,495.34 07/17/26 ## JOHNSON, BARBARA 2,534.53 07/17/26 ## JOHNSON, ELIZABETH 2,961.71 07/17/26 ## JOHNSON, EMMA 4,419.17 07/17/26 ## JOHNSON, RANDY 5,622.37 07/17/26 ## JONES, DONALD 3,325.37 07/17/26 ## JORDAN, TIMOTHY 2,742.56 07/17/26 ## JUENEMANN, KATHLEEN 592.47 07/17/26 ## KNUTSON, LOIS 5,244.09 07/17/26 ## KONG, TOMMY 5,736.40 07/17/26 ## KORF, CAIN 58.70 07/17/26 ## KRAL, EMMA 4,424.12 07/17/26 ## KUBAT, ERIC 5,400.94 07/17/26 ## KUCHENMEISTER, GINA 3,414.20 07/17/26 ## KUCHENMEISTER, JASON 3,011.49 07/17/26 ## LANDER, CHARLES 4,923.22 07/17/26 ## LANGER, SETH 5,279.31 07/17/26 ## LANIK, JAKE 4,373.31 07/17/26 ## LARSON, MICHELLE 2,709.37 07/17/26 ## LEBLANC, COLE 2,234.90 07/17/26 ## LEE, CHONBURI 592.47 07/17/26 ## LEE, MALY 67.74 ## G1, Attachment ## Council Packet Page Number 90 of 483 ## CHECK # ## CHECK ## DATE EMPLOYEE NAME AMOUNT ## CITY OF MAPLEWOOD ## EMPLOYEE GROSS EARNINGS REPORT ## FOR THE CURRENT PAY PERIOD ## Exp Reimb, ## Severance, ## Conversion incl in ## Amount 07/17/26 ## LENERTZ, NICHOLAS 5,006.45 07/17/26 ## LENTZ, DANIEL 4,393.12 07/17/26 ## LEONARD, JULIUS 5,697.27 07/17/26 ## LETO, CALEB 3,903.56 07/17/26 ## LOOMIS, TAWNY 4,038.89 07/17/26 ## LOR, ALLIE 67.74 07/17/26 ## LOR, KONG 3,103.36 07/17/26 ## LOVE, STEVEN 8,002.83 07/17/26 ## LYNCH, KATHERINE 4,611.48 07/17/26 ## MALESKI, MICHAEL 5,033.68 07/17/26 ## MALLET, MICHAEL 6,117.35 07/17/26 ## MARINO, JASON 5,400.87 07/17/26 ## MARK, OLAF 6,152.12 07/17/26 ## MARTIN, MICHAEL 5,649.97 07/17/26 ## MCCARTHY, CLARE MARIE 429.13 07/17/26 ## MCGEE, BRADLEY 6,002.64 07/17/26 ## MCNAMARA, JAIDA 3,502.16 07/17/26 ## MEDHUS, BRYANT 4,604.02 07/17/26 ## MEISSNER, BRENT 3,284.56 07/17/26 ## MERKATORIS, BRETT 5,153.62 07/17/26 ## MILLER, SETH 4,390.29 07/17/26 ## MLODZIK, JASON 3,398.86 07/17/26 ## MOHAMED, MOHAMED 1,166.57 07/17/26 ## MONDOR, MICHAEL 7,783.29 07/17/26 ## MOORE, PATRICK 67.74 07/17/26 ## MORALES, MARIO 4,583.03 07/17/26 ## MORTIMER, OWEN 1,505.25 07/17/26 ## MOUA, JENNIFER 2,683.15 07/17/26 ## MOUTON, JOHANNA 3,166.44 10.02 07/17/26 ## MOY, PAMELA 2,974.37 07/17/26 ## MUNDT, ALEC 4,018.37 07/17/26 ## MURRAY, RACHEL 5,418.76 07/17/26 ## NAUGHTON, JOHN 3,646.51 07/17/26 ## NAVARA, NICHOLAS 3,783.22 07/17/26 ## NEILY, STEVEN 9,130.35 07/17/26 ## NIELSEN, KENNETH 4,690.07 07/17/26 ## NORVE, ROBERT 4,695.70 07/17/26 ## NOVAK, JEROME 5,111.77 07/17/26 ## O'HARA, KATHERINE 189.66 07/17/26 ## ORE, JORDAN 3,289.56 07/17/26 ## ORLANDO, TYLER 3,964.82 07/17/26 ## PARR, DANETTE 8,011.58 07/17/26 ## PASDO, JOSEPH 4,336.92 07/17/26 ## PAYNE, DEDRIC 3,682.39 07/17/26 ## PEKAREK, JOSHUA 4,360.26 07/17/26 ## PIPKIN, JULIA 3,905.73 07/17/26 ## PODGORSKI, REECE 3,830.66 07/17/26 ## PRIEM, STEVEN 3,604.07 07/17/26 ## QUIRK, JAMES 4,571.72 07/17/26 ## RETHWILL, SCOTT 4,424.42 07/17/26 ## ROBBINS, AUDRA 5,544.80 07/17/26 ## ROETMAN, RYAN 3,323.81 07/17/26 ## ROONEY, PATRIC 3,500.67 07/17/26 ## RUEB, JOSEPH 7,120.28 07/17/26 ## RUNNING, ROBERT 3,976.56 07/17/26 ## SABLE, MICHAEL 9,646.15 07/17/26 ## SALCHOW, CONNOR 5,006.45 ## G1, Attachment ## Council Packet Page Number 91 of 483 ## CHECK # ## CHECK ## DATE EMPLOYEE NAME AMOUNT ## CITY OF MAPLEWOOD ## EMPLOYEE GROSS EARNINGS REPORT ## FOR THE CURRENT PAY PERIOD ## Exp Reimb, ## Severance, ## Conversion incl in ## Amount 07/17/26 ## SCHMITZ, DUANE 144.50 07/17/26 ## SCHMITZ, KEVIN 3,209.27 07/17/26 ## SCHORR, JENNIFER 2,638.98 07/17/26 ## SCHROEDER, LEE 4,839.79 07/17/26 ## SCHULTZ, SCOTT 5,344.10 07/17/26 ## SEDLACEK, JEFFREY 4,977.29 07/17/26 ## SHANLEY, HAYLEY 34.16 07/17/26 ## SHEA, STEPHANIE 3,905.73 07/17/26 ## SHEERAN, JOSEPH 5,946.81 07/17/26 ## SIKORSKI, EVAN 3,116.33 07/17/26 ## SIKORSKI, ILIAS 968.38 07/17/26 ## SINDT, ANDREA 4,942.92 07/17/26 ## SPANDE, KAYLA 2,961.71 07/17/26 ## SPANGENBERG, DAVID 68.87 07/17/26 ## SPARER, CAITLIN 3,768.45 07/17/26 ## STANLEY, JENNIFER 7,282.45 07/17/26 ## STARKEY, ROBERT 5,460.73 264.00 07/17/26 ## STEELE, CARTER 3,686.47 07/17/26 ## STEELE, NANCY 5,434.45 07/17/26 ## STEINER, JOSEPH 6,689.15 07/17/26 ## STEINHOFF, CHRISTOPHER 3,518.67 07/17/26 ## STEJSKAL, JAYSON 4,437.48 07/17/26 ## STOCK, AUBREY 4,424.42 07/17/26 ## STOKES, KAL 3,101.52 07/17/26 ## STRONG, TYLER 4,564.75 07/17/26 ## SUEDKAMP, ADAM 4,600.23 07/17/26 ## SWETALA, NOAH 5,247.62 07/17/26 ## TAUZELL, BRIAN 6,595.01 07/17/26 ## TAYLOR, ASHLEY 4,887.45 07/17/26 ## TEVLIN, TODD 3,263.29 07/17/26 ## THIENES, PAUL 3,581.91 07/17/26 ## ULVENES, AMANDA 4,033.65 07/17/26 ## VANG, KAYLA 878.06 07/17/26 ## VERGARA, JOCELYN 3,179.09 07/17/26 ## VILLAVICENCIO, NICHOLE 592.47 07/17/26 ## WARDELL, JORDAN 6,528.60 07/17/26 ## WELLENS, MOLLY 5,101.82 07/17/26 ## WENZEL, JAY 4,760.22 159.99 07/17/26 ## WERNER, TYLER 2,316.23 07/17/26 ## WERTH, JENNIFER 2,853.95 07/17/26 ## WILBER, JEFFREY 3,288.26 07/17/26 ## WILLIAMSON, MICHAEL 5,104.03 07/17/26 ## WOEHRLE, MATTHEW 3,624.38 07/17/26 ## XIONG, BOON 3,466.88 07/17/26 ## XIONG, KAO 4,600.23 07/17/26 ## XIONG, PETER 4,038.89 07/17/26 ## XIONG, TUOYER 4,643.01 07/17/26 ## YANG, SOLOMAN 2,977.89 07/17/26 ## YANG, THANG 4,094.47 07/17/26 ## ZAPATA, ALEXIS 1,254.38 07/17/26 ## ZAPPA, ANDREW 4,379.88 07/17/26 ## ZAPPA, ERIC 5,087.63 07/17/26 ## ZIEMAN, SCOTT 905.16 871,030.31$ 719.61$ ## G1, Attachment ## Council Packet Page Number 92 of 483 Visa Transactions 05/30/2026 to 06/12/2026 Transaction Date Posting Date Merchant NameTransaction Amount Name ## 6/4/20266/5/2026AMAZON MKTPL*HD1WH6KE3$287.38 ALEX GERONSIN ## 6/2/20266/3/2026TRUGREEN *LOCKBOX$579.32 AUDRA ROBBINS ## 6/5/20266/8/2026ON SITE SANITATION INC$83.71 AUDRA ROBBINS ## 6/8/20266/9/2026CINTAS CORP$222.24 AUDRA ROBBINS ## 6/8/20266/9/2026ON SITE SANITATION INC$231.00 AUDRA ROBBINS ## 6/8/20266/9/2026ON SITE SANITATION INC$3,408.00 AUDRA ROBBINS ## 6/7/20266/8/2026AMAZON MARK* W62VO8KZ3$87.93 BARB JOHNSON ## 6/7/20266/8/2026AMAZON MARK* 3P3SH1MM3$62.64 BARB JOHNSON ## 6/9/20266/10/2026CUB FOODS #1599$46.24 BARB JOHNSON ## 6/9/20266/10/2026DOLLAR TREE$36.25 BARB JOHNSON ## 6/9/20266/10/2026UPS*2048705248$31.90 BARB JOHNSON ## 6/9/20266/10/2026UPS*2045417814$31.90 BARB JOHNSON ## 6/11/20266/12/2026AMERICAN SOLUTIONS FOR BU$406.80 BARB JOHNSON ## 6/4/20266/5/2026DAVIS EQUIPMENT$95.51 BOON XIONG ## 6/8/20266/9/2026NTE 5410$247.88 BOON XIONG ## 6/8/20266/10/2026MENARDS 3385$74.90 BOON XIONG ## 6/1/20266/2/2026OPENAI *CHATGPT SUBSCR$20.00 BRAD DAVISON ## 6/7/20266/8/2026COSTCO WHSE #1021$11.97 BRAD DAVISON ## 6/7/20266/8/2026DPS FIREFIGHTER LICENSING$375.00 BRETT MERKATORIS ## 6/4/20266/8/2026MARRIOTT HARBOR BEACH$1,622.68 BRIAN BIERDEMAN ## 6/1/20266/3/2026KUHL CLOTHING$278.50 BRIAN TAUZELL ## 6/3/20266/3/2026AMAZON MKTPL*QT5JV4F13$137.80 BRIAN TAUZELL ## 6/2/20266/2/2026AMAZON RETA* QM7I682R3$22.24 CHAD BERGO ## 6/2/20266/2/2026MCFOA$50.00 CHRISTINE EVANS ## 6/4/20266/5/2026PIONEER PRESS ADV$436.50 CHRISTINE EVANS ## 5/31/20266/1/2026UBER *TRIP$38.97 DANIEL BUSACK ## 6/4/20266/5/2026UBER *TRIP$7.00 DANIEL BUSACK ## 6/4/20266/5/2026UBER *TRIP$35.97 DANIEL BUSACK ## 6/10/20266/12/2026SAFE-FAST(MW)$32.00 DOUG EDGE ## 6/8/20266/9/2026LIFE ASSIST INC$2,635.79 ERIC ZAPPA ## 6/9/20266/10/2026LIFE ASSIST INC$123.75 ERIC ZAPPA ## 6/9/20266/11/2026BOUND TREE MEDICAL LLC$969.03 ERIC ZAPPA ## 6/5/20266/8/2026MENARDS 3385$69.96 GARY HINNENKAMP ## 6/3/20266/4/2026GALLS$342.87 GINA KUCHENMEISTER ## 6/3/20266/4/2026CINTAS CORP$33.47 GINA KUCHENMEISTER ## 6/10/20266/11/2026CINTAS CORP$75.89 GINA KUCHENMEISTER ## 6/10/20266/11/2026EDGE-WORKS MANUFACTURING$196.98 GINA KUCHENMEISTER ## 6/9/20266/10/2026AMAZON MKTPL*JK7W01LI3$255.79 JASON KUCHENMEISTER ## 6/9/20266/10/2026AMAZON MKTPL*3E9R00CT3$399.90 JASON KUCHENMEISTER ## 6/11/20266/12/2026PRAIRIE RESTORATIONS$775.00 JERRY NOVAK ## 6/4/20266/5/2026SAMSCLUB #6309$61.40 JODI HALWEG ## 6/9/20266/11/2026MENARDS 3385$55.75 JODI HALWEG ## 6/1/20266/2/2026OPENAI *CHATGPT SUBSCR$20.00 JOHANNA MOUTON ## 6/10/20266/12/2026MENARDS OAKDALE MN$25.98 JOHN NAUGHTON ## 6/10/20266/12/2026SAFE-FAST(MW)$91.30 JORDAN ORE ## 6/5/20266/8/2026MFASCO HEALTH & SAFETY$503.64 JORDAN WARDELL ## 5/29/20266/1/2026USPCA$70.00 JOSEPH DEMULLING ## 6/2/20266/3/2026COUNTRY INN & STES MAN$338.42 JOSEPH DEMULLING ## 6/3/20266/5/2026FBI LEEDA INC$795.00 JOSEPH DEMULLING ## 6/9/20266/10/2026AIR DOWN THERE SCUBA$64.11 JOSEPH DEMULLING ## 6/1/20266/3/2026FSP*CRAGUNS-PMS$415.53 JOSEPH RUEB ## 6/3/20266/4/2026AMAZON MKTPL*142897OP3$29.99 JOSEPH RUEB ## 6/5/20266/8/2026SP IQAIR NORTH AMERICA$7,049.94 JOSEPH RUEB ## 5/29/20266/1/2026BCA TRAINING EDUCATION$375.00 JOSEPH STEINER ## 6/4/20266/8/2026MARRIOTT HARBOR BEACH$1,396.68 JOSEPH STEINER ## 6/8/20266/10/2026THE HOME DEPOT #2801$38.47 KAL STOKES ## 6/9/20266/11/2026THE HOME DEPOT #2801$62.90 KAL STOKES ## 6/4/20266/5/2026BACHMAN'S ONLINE$142.94 KATELYN BERGSTROM ## 6/9/20266/10/2026SP OUTBACKNSY$1,024.75 KATELYN BERGSTROM ## 6/9/20266/11/2026THE HOME DEPOT #2801$26.94 KATELYN BERGSTROM ## 6/4/20266/5/2026MEDICINE CHEST PHARMACY$123.69 KAYLA SPANDE ## 6/5/20266/5/2026CK HOLIDAY # 03519$52.00 KAYLA SPANDE ## G1, Attachment ## Council Packet Page Number 93 of 483 ## 6/5/20266/8/2026STERICYCLE, INC$209.53 KAYLA SPANDE ## 6/5/20266/8/2026ACOUSTICAL SURFACES$718.26 KAYLA SPANDE ## 6/9/20266/10/2026COSTCO WHSE #1021$36.86 KAYLA SPANDE ## 5/30/20266/1/2026OPENAI *CHATGPT SUBSCR$20.00 LOIS KNUTSON ## 5/30/20266/1/2026STERICYCLE, INC$115.54 LOIS KNUTSON ## 6/1/20266/2/2026GALLUP$199.90 LOIS KNUTSON ## 6/8/20266/8/2026AMAZON MKTPL*Z38NZ2L53$30.32 LOIS KNUTSON ## 6/8/20266/9/2026OPENAI *CHATGPT SUBSCR$20.00 LOIS KNUTSON ## 6/2/20266/4/2026BOUND TREE MEDICAL LLC$465.00 LUKE GRUHLKE ## 6/4/20266/8/2026BOUND TREE MEDICAL LLC$169.14 LUKE GRUHLKE ## 6/5/20266/8/2026BOUND TREE MEDICAL LLC$1,304.01 LUKE GRUHLKE ## 6/9/20266/11/2026BOUND TREE MEDICAL LLC$609.99 LUKE GRUHLKE ## 6/5/20266/8/2026FASTENAL COMPANY 01MNT11$422.17 MATT WOEHRLE ## 6/8/20266/9/2026NTE 5410$176.62 MATT WOEHRLE ## 6/8/20266/10/2026NUSS TRUCK & EQUIPMENT$506.83 MATT WOEHRLE ## 6/10/20266/11/2026KENS AUTO REPAIR LLC$499.77 MATT WOEHRLE ## 6/11/20266/12/2026HARBOR FREIGHT TOOLS 612$138.90 MATT WOEHRLE ## 6/1/20266/2/2026ADAMS PEST CONTROL INC$275.60 MEGHAN JANASZAK ## 6/6/20266/8/2026AMAZON RETA* TA7MT6UV3$16.30 MEGHAN JANASZAK ## 6/6/20266/8/2026AMAZON MKTPL*5E9EL83O3$28.85 MEGHAN JANASZAK ## 6/9/20266/9/2026AMAZON RETA* JQ5GE0XY3$43.16 MEGHAN JANASZAK ## 6/10/20266/11/2026AMAZON MKTPL*HQ2Z51JH3$29.40 MEGHAN JANASZAK ## 5/30/20266/1/2026AIRGAS - NORTH$559.87 MICHAEL HAGEN ## 5/30/20266/1/2026AIRGAS - NORTH$309.23 MICHAEL HAGEN ## 6/2/20266/3/2026ASPEN MILLS$434.14 MICHAEL HAGEN ## 6/9/20266/10/2026ASPEN MILLS$173.90 MICHAEL HAGEN ## 6/11/20266/12/2026AIRGAS - NORTH$1,137.51 MICHAEL HAGEN ## 6/11/20266/12/2026AIRGAS - NORTH$576.53 MICHAEL HAGEN ## 6/9/20266/10/2026BOLER CAR WASH AND DET$22.00 MICHAEL HOEMKE ## 6/9/20266/9/2026FIRENUGGETS INC$400.00 MICHAEL MALESKI ## 6/9/20266/10/2026RES* HOLIDAYIN9$810.01 MICHAEL MALESKI ## 5/30/20266/1/2026OPENAI *CHATGPT SUBSCR$20.00 MICHAEL MONDOR ## 6/5/20266/8/2026BLUE CARD COMMAND$95.00 MICHAEL MONDOR ## 6/8/20266/9/2026BLUE CARD COMMAND$95.00 MICHAEL MONDOR ## 6/8/20266/9/2026BLUE CARD COMMAND$95.00 MICHAEL MONDOR ## 6/8/20266/9/2026BLUE CARD COMMAND$95.00 MICHAEL MONDOR ## 6/9/20266/10/2026AMERICANFLAGS.COM$35.52 MIKE DARROW ## 6/10/20266/11/2026ICMA ONLINE$1,915.00 MIKE DARROW ## 5/30/20266/1/2026OPENAI *CHATGPT SUBSCR$20.00 MYCHAL FOWLDS ## 6/1/20266/2/2026CENTURYLINK LUMEN$77.76 MYCHAL FOWLDS ## 6/1/20266/2/2026CENTURYLINK LUMEN$76.85 MYCHAL FOWLDS ## 6/1/20266/2/2026CENTURYLINK LUMEN$68.76 MYCHAL FOWLDS ## 6/1/20266/2/2026CENTURYLINK LUMEN$68.76 MYCHAL FOWLDS ## 6/1/20266/2/2026CENTURYLINK LUMEN$218.54 MYCHAL FOWLDS ## 6/1/20266/2/2026CENTURYLINK LUMEN$77.76 MYCHAL FOWLDS ## 6/1/20266/2/2026CENTURYLINK LUMEN$218.59 MYCHAL FOWLDS ## 6/1/20266/2/2026CENTURYLINK LUMEN$76.85 MYCHAL FOWLDS ## 6/1/20266/2/2026CENTURYLINK LUMEN$76.85 MYCHAL FOWLDS ## 6/1/20266/2/2026CENTURYLINK LUMEN$76.85 MYCHAL FOWLDS ## 6/5/20266/8/2026VZWRLSS*APOCC VISB$638.16 MYCHAL FOWLDS ## 6/5/20266/8/2026COMCAST / XFINITY$23.44 MYCHAL FOWLDS ## 6/8/20266/9/2026COMCAST BUSINESS$413.00 MYCHAL FOWLDS ## 6/11/20266/12/2026AMAZON MKTPL*S46GQ7FI3$17.97 MYCHAL FOWLDS ## 6/3/20266/5/2026THE HOME DEPOT #2801($299.00) NEIL BRENEMAN ## 6/3/20266/5/2026HOMEDEPOT.COM$5.19 NEIL BRENEMAN ## 6/3/20266/5/2026THE HOME DEPOT #2801$411.53 NEIL BRENEMAN ## 6/5/20266/8/2026THE HOME DEPOT 2801$299.00 NEIL BRENEMAN ## 6/10/20266/11/2026DAIRY QUEEN #11239$28.59 NEIL BRENEMAN ## 6/2/20266/3/2026SYMBOLARTS LLC$321.99 NICHOLAS LENERTZ ## 6/2/20266/3/2026ANTHROPIC* CLAUDE TEAM$125.00 NICK FRANZEN ## 6/3/20266/8/2026PAYPAL *MOBATEK SAS$118.99 NICK FRANZEN ## 6/5/20266/8/2026AMAZON MARK* QW9TV8D43$32.99 NICK FRANZEN ## 6/5/20266/8/2026AMAZON MARK* EP0CH8EI3$126.47 NICK FRANZEN ## 6/7/20266/8/2026MSFT * E0500ZNPRF$16.00 NICK FRANZEN ## 6/7/20266/8/2026MSFT * E0500ZNSM9$8.00 NICK FRANZEN ## G1, Attachment ## Council Packet Page Number 94 of 483 ## 6/7/20266/8/2026B2B PRIME*6O6TV2PM3$349.00 NICK FRANZEN ## 6/9/20266/9/2026MICROSOFT#G164182533$28.82 NICK FRANZEN ## 6/4/20266/5/2026INT'L CODE COUNCIL INC$320.00 RANDY JOHNSON ## 5/29/20266/1/2026GARY CARLSON EQUIPMENT$418.20 ROBERT RUNNING ## 5/29/20266/1/2026ESCH CONSTRUCTION SUPPL$557.59 ROBERT RUNNING ## 6/9/20266/11/2026THE HOME DEPOT #2801$120.12 ROBERT RUNNING ## 6/3/20266/5/2026MENARDS OAKDALE MN$23.97 SCOTT CHRISTENSON ## 6/5/20266/8/2026THE HOME DEPOT 2801$93.83 SCOTT CHRISTENSON ## 5/30/20266/1/2026MENARDS 3385$59.35 SETH LANGER ## 6/2/20266/3/2026HY-VEE MAPLEWOOD 1402$64.98 STEPHANIE SHEA ## 5/30/20266/1/2026OPENAI *CHATGPT SUBSCR$20.00 STEVE LOVE ## 5/29/20266/1/2026TERMINAL SUPPLY COMPANY$79.24 STEVEN PRIEM ## 5/29/20266/1/2026FACTORY MOTOR PARTS (159$198.74 STEVEN PRIEM ## 5/29/20266/1/2026TORK TOOLS LLC$13.95 STEVEN PRIEM ## 6/1/20266/2/2026FACTORY MOTOR PARTS (19)$536.84 STEVEN PRIEM ## 6/1/20266/3/2026CERTIFIED LABORATORIES($20.94) STEVEN PRIEM ## 6/3/20266/4/2026TRI-STATE BOBCAT$387.67 STEVEN PRIEM ## 6/4/20266/5/2026FACTORY MOTOR PARTS (19)$8.56 STEVEN PRIEM ## 6/4/20266/5/2026FACTORY MOTOR PARTS (19)$15.34 STEVEN PRIEM ## 6/5/20266/8/2026FACTORY MOTOR PARTS (19)$286.84 STEVEN PRIEM ## 6/5/20266/8/2026FACTORY MOTOR PARTS (19)$11.90 STEVEN PRIEM ## 6/8/20266/9/2026COREMARK METALS -MN$877.28 STEVEN PRIEM ## 6/9/20266/10/2026MTI$376.59 STEVEN PRIEM ## 6/9/20266/10/2026MTI$228.97 STEVEN PRIEM ## 6/10/20266/11/2026FACTORY MOTOR PARTS (19)($109.89) STEVEN PRIEM ## 6/10/20266/11/2026MTI$427.24 STEVEN PRIEM ## 6/10/20266/11/2026MTI$39.18 STEVEN PRIEM ## 6/10/20266/11/2026FACTORY MOTOR PARTS (19)$3.53 STEVEN PRIEM ## 6/10/20266/11/2026FACTORY MOTOR PARTS (19)$57.19 STEVEN PRIEM ## 6/10/20266/11/2026DELEGARD TOOL COMPANY$4,314.50 STEVEN PRIEM ## 5/28/20266/1/2026SAFE-FAST(MW)$240.00 TAMARA HAYS ## 6/1/20266/2/2026SITEONE LANDSCAPE SUPPLY,$441.00 TAMARA HAYS ## 6/1/20266/3/2026SITEONE LANDSCAPE SUPPLY,$751.76 TAMARA HAYS ## 6/4/20266/4/2026AMAZON MKTPL*B48LB1G50$46.93 TAMARA HAYS ## 6/4/20266/5/2026SITEONE LANDSCAPE SUPPLY,$441.00 TAMARA HAYS ## 6/9/20266/11/2026THE HOME DEPOT #2801$338.91 TAMARA HAYS ## 6/11/20266/12/2026SITEONE LANDSCAPE SUPPLY,$352.80 TAMARA HAYS ## 6/11/20266/12/2026NFPA NATL FIRE PROTECT$129.99 THOMAS DABRUZZI ## 6/11/20266/12/2026AMERICAN PRESSURE INC$58.80 TODD TEVLIN ## 5/30/20266/1/2026AMAZON MKTPL*NT2HB56K3$63.56 TOM DOUGLASS ## 6/3/20266/4/2026AMAZON MKTPL*RI5FW2DX3$65.96 TOM DOUGLASS ## 6/8/20266/8/2026AMAZON.COM*D18IR3E63$18.93 TOM DOUGLASS ## 6/5/20266/8/2026CMI INC$252.71 TONY GABRIEL ## 6/3/20266/4/2026CINTAS CORP$397.16 TROY BRINK ## 6/5/20266/8/2026SAFE-FAST(MW)$287.56 TROY BRINK ## 6/10/20266/11/2026CINTAS CORP$182.61 TROY BRINK 57,658.11$ ## G1, Attachment ## Council Packet Page Number 95 of 483 Visa Transactions 06/13/2026 to 06/26/2026 Transaction Date Posting Date Merchant NameTransaction Amount Name 6/13/20266/15/2026 ## KOHL'S 0577 $69.98 ## ANDREW ENGSTROM 6/12/20266/15/2026 ## ON SITE SANITATION INC $42.00 ## AUDRA ROBBINS 6/19/20266/22/2026 ## ON SITE SANITATION INC $17.00 ## AUDRA ROBBINS 6/20/20266/22/2026 ## B2B PRIME*NJ9RW3SP3 $349.00 ## AUDRA ROBBINS 6/22/20266/23/2026 ## CINTAS CORP $108.16 ## AUDRA ROBBINS 6/16/20266/17/2026 ## STICKER MULE $48.00 ## BARB JOHNSON 6/16/20266/17/2026 ## IN *RED DOG INVESTMENTS, $522.00 ## BARB JOHNSON 6/19/20266/19/2026 ## AMAZON MARK* NU45K9M23 $184.58 ## BARB JOHNSON 6/21/20266/22/2026 ## CK HOLIDAY # 03519 $37.91 ## BARB JOHNSON 6/23/20266/23/2026 ## AMAZON MARK* M95FK7OX3 $109.92 ## BARB JOHNSON 6/23/20266/24/2026 ## SAMS CLUB #6309 $124.00 ## BARB JOHNSON 6/23/20266/24/2026 ## AMAZON MKTPL*XT96W44V3 $26.58 ## BARB JOHNSON 6/24/20266/24/2026 ## AMAZON RETA* 6J8ZG45X3 $86.80 ## BARB JOHNSON 6/26/20266/26/2026 ## SP KISMILESHOP $153.00 ## BARB JOHNSON 6/15/20266/16/2026 ## HARBOR FREIGHT TOOLS 612 $77.95 ## BOON XIONG 6/18/20266/19/2026 ## FASTENAL COMPANY 01MNT11 $918.35 ## BOON XIONG 6/18/20266/19/2026 ## O'REILLY 2074 $7.20 ## BOON XIONG 6/22/20266/23/2026 ## MIDWEST HASTINGS $67.24 ## BOON XIONG 6/25/20266/26/2026 ## O'REILLY 2074 $64.00 ## BOON XIONG 6/19/20266/22/2026 ## SP M-TAC.US $297.00 ## BRAD MCGEE 6/19/20266/22/2026 ## CHASE TACTICAL $136.36 ## BRAD MCGEE 6/19/20266/23/2026 ## UF PRO $1,332.00 ## BRAD MCGEE 6/23/20266/24/2026 ## SALOMOM USA, ATOMICUSA, S $550.00 ## BRAD MCGEE 6/15/20266/16/2026 ## DPS FIREFIGHTER LICENSING $75.00 ## BRETT MERKATORIS 6/17/20266/18/2026 ## SP TIL VALHALLA PROJ $27.40 ## BRIAN TAUZELL 6/17/20266/18/2026 ## UOFL SPI $1,000.00 ## BRIAN TAUZELL 6/17/20266/18/2026 ## MINUTEMAN PRESS $337.00 ## CHAD BERGO 6/19/20266/22/2026 ## QR-CODES.COM $29.99 ## CHAD BERGO 6/17/20266/17/2026 ## MCFOA $95.00 ## CHRISTINE EVANS 6/21/20266/22/2026 ## AMAZON MKTPL*1D3IE3YY3 $35.96 ## CHRISTINE EVANS 6/11/20266/15/2026 ## BCA TRAINING EDUCATION $375.00 ## CONNOR SALCHOW 6/13/20266/15/2026 ## CK HOLIDAY # 03519 $37.91 ## DANIEL BUSACK 6/16/20266/17/2026 ## GRAINGER $44.81 ## DAVE ADAMS 6/17/20266/18/2026 ## FLEET FARM 2700 $209.88 ## DAVID FRIBERG 6/17/20266/19/2026 ## MENARDS 3385 $10.66 ## DAVID FRIBERG 6/17/20266/19/2026 ## THE HOME DEPOT #2801 $49.92 ## DAVID FRIBERG 6/24/20266/25/2026 ## SITEONE LANDSCAPE SUPPLY, $176.40 ## DAVID FRIBERG 6/24/20266/25/2026 ## SITEONE LANDSCAPE SUPPLY, $176.40 ## DAVID FRIBERG 6/17/20266/22/2026 ## ODP BUS SOL LLC# 106869 $26.59 ## ELIZABETH JOHNSON 6/18/20266/22/2026 ## ODP BUS SOL LLC# 106869 $301.64 ## ELIZABETH JOHNSON 6/25/20266/26/2026 ## ODP BUS SOL LLC# 106869 $15.19 ## ELIZABETH JOHNSON 6/17/20266/19/2026 ## BOUND TREE MEDICAL LLC $186.46 ## ERIC ZAPPA 6/19/20266/22/2026 ## RED WING SHOE #727 $269.48 ## GARY HINNENKAMP 6/10/20266/15/2026 ## ODP BUS SOL LLC # 105910 $22.27 ## GINA KUCHENMEISTER 6/11/20266/15/2026 ## ODP BUS SOL LLC# 106869 $98.62 ## GINA KUCHENMEISTER 6/12/20266/15/2026 ## ODP BUS SOL LLC# 106869 $16.39 ## GINA KUCHENMEISTER 6/17/20266/18/2026 ## CINTAS CORP $75.89 ## GINA KUCHENMEISTER 6/22/20266/24/2026 ## ODP BUS SOL LLC# 106869 $13.48 ## GINA KUCHENMEISTER 6/22/20266/24/2026 ## ODP BUS SOL LLC# 106869 $53.57 ## GINA KUCHENMEISTER 6/24/20266/25/2026 ## GALLS $219.85 ## GINA KUCHENMEISTER 6/24/20266/25/2026 ## CINTAS CORP $44.07 ## GINA KUCHENMEISTER 6/15/20266/17/2026 ## FSP*BREEZY POINT - HOTEL $181.46 ## JASON KUCHENMEISTER 6/22/20266/24/2026 ## MINNESOTA SHERIFFS ASSN ($90.00) ## JASON KUCHENMEISTER 6/17/20266/18/2026 ## FLEET FARM 2700 $80.06 ## JEFF WILBER 6/12/20266/15/2026 ## SQSP* DOMAIN#238352677 $33.00 ## JOE SHEERAN ## G1, Attachment ## Council Packet Page Number 96 of 483 6/23/20266/24/2026 ## MN ASSOC OF GOV COMMS $31.50 ## JOE SHEERAN 6/12/20266/15/2026 ## DT *DULUTH TRADING CO $36.73 ## JORDAN ORE 6/12/20266/15/2026 ## DT *DULUTH TRADING CO $63.71 ## JORDAN ORE 6/15/20266/17/2026 ## MALLARDS $56.86 ## JOSEPH DEMULLING 6/17/20266/18/2026 ## ZUPPA CUCINA SHAKOPEE $48.63 ## JOSEPH DEMULLING 6/23/20266/24/2026 ## KNOX COMPANY $74.00 ## JOSEPH DEMULLING 6/23/20266/24/2026 ## SITEONE LANDSCAPE SUPPLY, $176.40 ## KAL STOKES 6/23/20266/24/2026 ## SITEONE LANDSCAPE SUPPLY, $176.40 ## KAL STOKES 6/23/20266/24/2026 ## SITEONE LANDSCAPE SUPPLY, $176.40 ## KAL STOKES 6/23/20266/24/2026 ## DT *DULUTH TRADING CO $70.96 ## KAL STOKES 6/15/20266/17/2026 ## THE HOME DEPOT #2801 $19.98 ## KATELYN BERGSTROM 6/18/20266/22/2026 ## THE HOME DEPOT #2801 $17.96 ## KATELYN BERGSTROM 6/14/20266/15/2026 ## AMAZON MARK* 688F71ZV3 $36.06 ## KAYLA SPANDE 6/14/20266/15/2026 ## AMAZON RETA* 7V5QC3R83 $24.75 ## KAYLA SPANDE 6/19/20266/22/2026 ## QDOBA 3195 CATERING $671.86 ## KAYLA SPANDE 6/24/20266/25/2026 ## CHIPOTLE MEX GR ONLINE $123.23 ## KAYLA SPANDE 6/26/20266/26/2026 ## AMAZON MARK* 6V4248E43 $128.17 ## KAYLA SPANDE 6/21/20266/23/2026 ## THE HOME DEPOT 2801 $467.16 ## KEN NIELSEN 6/22/20266/22/2026 ## SP TRACEMYSPACE $443.15 ## KEN NIELSEN 6/13/20266/15/2026 ## ODP BUS SOL LLC# 106869 $48.80 ## LOIS KNUTSON 6/15/20266/16/2026 ## 4IMPRINT, INC $735.24 ## LOIS KNUTSON 6/15/20266/17/2026 ## ODP BUS SOL LLC# 106869 $25.02 ## LOIS KNUTSON 6/16/20266/19/2026 ## ODP BUS SOL LLC# 106869 $49.29 ## LOIS KNUTSON 6/16/20266/18/2026 ## BOUND TREE MEDICAL LLC $1,718.60 ## LUKE GRUHLKE 6/16/20266/18/2026 ## BOUND TREE MEDICAL LLC $181.90 ## LUKE GRUHLKE 6/19/20266/22/2026 ## BOUND TREE MEDICAL LLC $1,007.97 ## LUKE GRUHLKE 6/11/20266/15/2026 ## MENARDS 3385 $98.65 ## MATT WOEHRLE 6/17/20266/19/2026 ## MENARDS 3385 $94.49 ## MATT WOEHRLE 6/23/20266/25/2026 ## NUSS TRUCK & EQUIPMENT $152.27 ## MATT WOEHRLE 6/23/20266/24/2026 ## CUMMINS EVS $517.36 ## MEGHAN JANASZAK 6/23/20266/24/2026 ## CUMMINS EVS $966.49 ## MEGHAN JANASZAK 6/23/20266/24/2026 ## CUMMINS EVS $518.72 ## MEGHAN JANASZAK 6/23/20266/24/2026 ## CUMMINS EVS $863.09 ## MEGHAN JANASZAK 6/23/20266/24/2026 ## CUMMINS EVS $998.59 ## MEGHAN JANASZAK 6/24/20266/26/2026 ## ODP BUS SOL LLC# 106869 $317.61 ## MEGHAN JANASZAK 6/17/20266/18/2026 ## MINNESOTA CHIEFS OF POLI $231.75 ## MICHAEL DUGAS 6/16/20266/17/2026 ## ASPEN MILLS $1,333.30 ## MICHAEL HAGEN 6/19/20266/22/2026 ## AMAZON MKTPL*JY5RU3L83 $57.48 ## MICHAEL HAGEN 6/16/20266/17/2026 ## SP MAVERICK TACTICAL $175.23 ## MICHAEL MALESKI 6/16/20266/17/2026 ## KRYDEX $83.85 ## MICHAEL MALESKI 6/17/20266/17/2026 ## SP TRACER TACTICAL $209.17 ## MICHAEL MALESKI 6/17/20266/18/2026 ## SP CONDOR RETAIL DEPT $49.28 ## MICHAEL MALESKI 6/17/20266/18/2026 ## 5.11, INC. $39.95 ## MICHAEL MALESKI 6/19/20266/22/2026 ## SP BORN PRIMITIVE $631.90 ## MICHAEL MALESKI 6/21/20266/22/2026 ## AMAZON MKTPL*OP2230P53 $516.19 ## MICHAEL MALESKI 6/15/20266/16/2026 ## IN *SUPERIOR ELECTRIC OF $232.21 ## MIKE DARROW 6/17/20266/18/2026 ## FLAGSEXPRES $743.53 ## MIKE DARROW 6/17/20266/18/2026 ## OPENAI *CHATGPT SUBSCR $75.00 ## MIKE DARROW 6/18/20266/22/2026 ## FIREHOUSE SUBS 0605 QSR $55.71 ## MIKE DARROW 6/20/20266/22/2026 ## AMAZON.COM*8D4I34623 $52.62 ## MIKE DARROW 6/25/20266/26/2026 ## FSP*GOTSAFETY LLC $130.00 ## MIKE DARROW 6/22/20266/23/2026 ## PIONEER PRESS CIRC $33.00 ## MIKE MARTIN 6/12/20266/15/2026 ## CENTURYLINK LUMEN $76.85 ## MYCHAL FOWLDS 6/12/20266/15/2026 ## CENTURYLINK LUMEN $77.76 ## MYCHAL FOWLDS 6/12/20266/15/2026 ## CENTURYLINK LUMEN $218.87 ## MYCHAL FOWLDS 6/12/20266/15/2026 ## CENTURYLINK LUMEN $76.85 ## MYCHAL FOWLDS 6/12/20266/15/2026 ## CENTURYLINK LUMEN $68.76 ## MYCHAL FOWLDS 6/16/20266/17/2026 ## COMCAST / XFINITY $2.35 ## MYCHAL FOWLDS 6/17/20266/18/2026 ## ZOOM.COM 888-799-9666 $269.90 ## MYCHAL FOWLDS ## G1, Attachment ## Council Packet Page Number 97 of 483 6/17/20266/18/2026 ## TMOBILE*AUTO PAY $161.41 ## MYCHAL FOWLDS 6/16/20266/17/2026 ## TARGET T-0931 $39.99 ## NEIL BRENEMAN 6/15/20266/16/2026 ## AMAZON MKTPL*JP1IX7C03 $239.00 ## NICK FRANZEN 6/15/20266/16/2026 ## AMAZON MKTPL*M23W637L3 $62.00 ## NICK FRANZEN 6/15/20266/16/2026 ## AMAZON MKTPL*B36K90BD3 $109.95 ## NICK FRANZEN 6/18/20266/19/2026 ## AMAZON MARK* AR3B14AS3 $151.19 ## NICK FRANZEN 6/18/20266/19/2026 ## ANTHROPIC* CLAUDE TEAM $11.78 ## NICK FRANZEN 6/24/20266/24/2026 ## WASABI TECHNOLOGIES, INC. $329.03 ## NICK FRANZEN 6/25/20266/26/2026 ## ANTHROPIC* CLAUDE TEAM $5.80 ## NICK FRANZEN 6/18/20266/22/2026 ## THE HOME DEPOT #2801 $17.91 ## NOAH SWETALA 6/12/20266/15/2026 ## THE HOME DEPOT #2801 $62.98 ## SCOTT CHRISTENSON 6/17/20266/18/2026 ## VIKING ELECTRIC-CREDIT DE $111.39 ## SCOTT CHRISTENSON 6/17/20266/18/2026 ## VIKING ELECTRIC-DIST CTR $9.90 ## SCOTT CHRISTENSON 6/17/20266/18/2026 ## VIKING ELECTRIC-DIST CTR $49.83 ## SCOTT CHRISTENSON 6/18/20266/19/2026 ## VIKING ELEC. - BURNSVILLE $25.10 ## SCOTT CHRISTENSON 6/18/20266/22/2026 ## THE HOME DEPOT #2801 $51.78 ## SCOTT CHRISTENSON 6/25/20266/26/2026 ## FERGUSON ENT, INC 1650 $66.83 ## SCOTT CHRISTENSON 6/18/20266/19/2026 ## COSTCO WHSE #1021 $74.06 ## SETH MILLER 6/16/20266/18/2026 ## ZARNOTH BRUSH WORKS INC $1,121.00 ## STEVEN PRIEM 6/17/20266/18/2026 ## FACTORY MOTOR PARTS (19) ($11.87) ## STEVEN PRIEM 6/17/20266/18/2026 ## FACTORY MOTOR PARTS (19) $235.01 ## STEVEN PRIEM 6/17/20266/18/2026 ## FACTORY MOTOR PARTS (19) $62.93 ## STEVEN PRIEM 6/17/20266/18/2026 ## TRI-STATE BOBCAT $96.80 ## STEVEN PRIEM 6/22/20266/23/2026 ## TRI-STATE BOBCAT $1,397.17 ## STEVEN PRIEM 6/22/20266/24/2026 ## ZARNOTH BRUSH WORKS INC $929.60 ## STEVEN PRIEM 6/23/20266/24/2026 ## POMPS TIRE 021 $552.00 ## STEVEN PRIEM 6/23/20266/24/2026 ## MTI $452.16 ## STEVEN PRIEM 6/23/20266/24/2026 ## MTI $599.27 ## STEVEN PRIEM 6/23/20266/24/2026 ## DELEGARD TOOL COMPANY $2,373.21 ## STEVEN PRIEM 6/24/20266/25/2026 ## SOI*SNAP-ON INDUSTRIAL $493.14 ## STEVEN PRIEM 6/25/20266/26/2026 ## FACTORY MOTOR PARTS (19) ($99.37) ## STEVEN PRIEM 6/25/20266/26/2026 ## DELEGARD TOOL COMPANY $5,229.57 ## STEVEN PRIEM 6/11/20266/15/2026 ## MENARDS OAKDALE MN $24.67 ## TAMARA HAYS 6/15/20266/16/2026 ## SITEONE LANDSCAPE SUPPLY, $84.55 ## TAMARA HAYS 6/15/20266/17/2026 ## THE HOME DEPOT #2801 $32.85 ## TAMARA HAYS 6/17/20266/17/2026 ## ULINE *SHIP SUPPLIES $864.80 ## TAMARA HAYS 6/18/20266/22/2026 ## THE HOME DEPOT #2810 $43.88 ## TAMARA HAYS 6/20/20266/22/2026 ## ULINE *SHIP SUPPLIES $109.07 ## TAMARA HAYS 6/22/20266/22/2026 ## AMAZON RETA* E39CR2V93 $34.62 ## TAMARA HAYS 6/12/20266/15/2026 ## SQ *ACADIA $250.00 ## TIMOTHY HAWKINSON 6/17/20266/18/2026 ## NAPA STORE 3279016 $71.96 ## TODD TEVLIN 6/25/20266/26/2026 ## ADVANCE SHORING COMPANY $37.62 ## TODD TEVLIN 6/23/20266/25/2026 ## IMPERIAL DADE $344.65 ## TOM DOUGLASS 6/16/20266/17/2026 ## GRAINGER $780.70 ## TROY BRINK 6/17/20266/18/2026 ## CINTAS CORP $140.02 ## TROY BRINK 6/22/20266/23/2026 ## SITEONE LANDSCAPE SUPPLY, $607.16 ## TROY BRINK 6/24/20266/25/2026 ## CINTAS CORP $524.08 ## TROY BRINK 6/25/20266/26/2026 ## ARBORWEAR LLC $310.00 ## TROY BRINK $45,409.07 ## G1, Attachment ## Council Packet Page Number 98 of 483 Visa Transactions 06/27/2026 to 07/10/2026 Transaction Date Posting Date Merchant Name Transaction Amount Name 7/2/20267/3/2026 ## AMAZON MKTPL*XD7F14ZM3 153.30 ## ALEX GERONSIN 7/2/20267/3/2026 ## AMAZON MKTPL*420WR6PQ3 617.35 ## ALEX GERONSIN 7/5/20267/6/2026 ## AMAZON MKTPL*AS0Y86AN3 57.00 ## ALEX GERONSIN 7/2/20267/2/2026 ## MCFOA 50.00 ## ANDREA SINDT 6/26/20266/29/2026 ## ON SITE SANITATION INC 67.00 ## AUDRA ROBBINS 7/1/20267/2/2026 ## ON SITE SANITATION INC 228.00 ## AUDRA ROBBINS 7/6/20267/7/2026 ## CINTAS CORP 222.24 ## AUDRA ROBBINS 7/6/20267/7/2026 ## ON SITE SANITATION INC 3,433.00 ## AUDRA ROBBINS 7/8/20267/9/2026 ## MN RECREATION AND PARK A 175.00 ## AUDRA ROBBINS 6/28/20266/29/2026 ## AMAZON MARK* GP8XV7OR3 11.99 ## BARB JOHNSON 6/30/20267/1/2026 ## AMAZON RETA* YW1U01NH3 831.99 ## BARB JOHNSON 6/30/20267/2/2026 ## AMAZON RETA* YW1U01NH3 (6.99) ## BARB JOHNSON 7/1/20267/2/2026 ## AMAZON MKTPL*9D1Q49KW3 144.75 ## BARB JOHNSON 7/3/20267/6/2026 ## AMAZON MARK* GP8XV7OR3 (11.99) ## BARB JOHNSON 7/7/20267/8/2026 ## HY-VEE MAPLEWOOD 1402 237.68 ## BARB JOHNSON 7/7/20267/8/2026 ## SAMS CLUB #6309 93.42 ## BARB JOHNSON 7/8/20267/9/2026 ## STICKER MULE 107.00 ## BARB JOHNSON 7/8/20267/9/2026 ## AMAZON.COM*GL9WE6YS3 11.55 ## BARB JOHNSON 6/28/20266/29/2026 ## HY-VEE MAPLEWOOD 1402 122.52 ## BRAD DAVISON 7/1/20267/2/2026 ## OPENAI *CHATGPT SUBSCR 20.00 ## BRAD DAVISON 7/4/20267/6/2026 ## HY-VEE MAPLEWOOD 1402 11.98 ## BRAD DAVISON 7/4/20267/6/2026 ## HY-VEE MAPLEWOOD FFE 5402 5.99 ## BRAD DAVISON 7/8/20267/9/2026 ## NAPA STORE 3279016 137.88 ## BRENT MEISSNER 6/26/20266/29/2026 ## REV.COM 77.61 ## BRETT MERKATORIS 6/30/20267/1/2026 ## JONES & BARTLETT LEARNING (10.89) ## BRETT MERKATORIS 6/30/20267/1/2026 ## SP UNRL.CO 93.00 ## BRIAN TAUZELL 7/6/20267/8/2026 ## IN *FLSC OPERATIONS, INC. 400.00 ## BRIAN TAUZELL 7/6/20267/8/2026 ## IN *FLSC OPERATIONS, INC. 400.00 ## BRIAN TAUZELL 7/8/20267/9/2026 ## SP PRINTELECT 337.65 ## CHRISTINE EVANS 7/2/20267/3/2026 ## BLINDS.COM #2150 407.90 ## DANIEL BUSACK 7/8/20267/9/2026 ## BLINDS.COM #2150 1,013.34 ## DANIEL BUSACK 6/26/20266/29/2026 ## MENARDS OAKDALE MN 7.39 ## DAVID FRIBERG 6/30/20267/1/2026 ## LTG POWER EQUIPMENT 117.88 ## DAVID FRIBERG 6/30/20267/2/2026 ## LTG POWER EQUIPMENT 39.48 ## DAVID FRIBERG 7/8/20267/10/2026 ## MENARDS 3385 38.44 ## DON JONES 7/8/20267/10/2026 ## MENARDS 3385 125.95 ## GARY HINNENKAMP 6/26/20266/29/2026 ## STREICHER'S MO 4,515.90 ## GINA KUCHENMEISTER 7/1/20267/2/2026 ## CINTAS CORP 75.89 ## GINA KUCHENMEISTER 7/2/20267/6/2026 ## ODP BUS SOL LLC# 106869 74.44 ## GINA KUCHENMEISTER 7/2/20267/6/2026 ## ODP BUS SOL LLC # 101080 6.73 ## GINA KUCHENMEISTER 7/3/20267/6/2026 ## ODP BUS SOL LLC# 106869 23.99 ## GINA KUCHENMEISTER 7/8/20267/9/2026 ## CINTAS CORP 75.89 ## GINA KUCHENMEISTER 7/7/20267/8/2026 ## ARROWHEAD FORENSICS 62.05 ## JASON KUCHENMEISTER 7/7/20267/8/2026 ## MINNESOTA SHERIFFS ASSN 90.00 ## JASON KUCHENMEISTER 7/7/20267/8/2026 ## SP OFFGRID 400.00 ## JASON KUCHENMEISTER 7/8/20267/8/2026 ## ULINE *SHIP SUPPLIES 107.11 ## JASON KUCHENMEISTER 7/9/20267/10/2026 ## AMAZON RETA* 4J6YK3D43 194.00 ## JASON KUCHENMEISTER 7/9/20267/10/2026 ## AMAZON MKTPL*JR8E71SO3 26.30 ## JASON KUCHENMEISTER 6/29/20266/30/2026 ## ARCO 911758 111.32 ## JEFF WILBER 6/30/20267/1/2026 ## PRAIRIE RESTORATIONS 325.00 ## JERRY NOVAK 6/30/20267/1/2026 ## SP THEFEED.COM 803 (11.14) ## JODI HALWEG 7/1/20267/2/2026 ## SAMSCLUB #6309 92.85 ## JODI HALWEG 7/2/20267/3/2026 ## 4 ALL PROMOS 612.56 ## JODI HALWEG 7/2/20267/3/2026 ## 4 ALL PROMOS 291.26 ## JODI HALWEG 7/2/20267/3/2026 ## POSITIVE PROMOTIONS 513.88 ## JODI HALWEG ## G1, Attachment ## Council Packet Page Number 99 of 483 7/1/20267/2/2026 ## NAPC FORUM* THE NATION 350.00 ## JOE SHEERAN 7/1/20267/2/2026 ## NAPC FORUM* THE NATION 350.00 ## JOE SHEERAN 7/1/20267/2/2026 ## NAPC FORUM* THE NATION 450.00 ## JOE SHEERAN 7/1/20267/2/2026 ## NAPC FORUM* THE NATION 350.00 ## JOE SHEERAN 7/2/20267/3/2026 ## MINUTEMAN PRESS OAKDALE ( 21.85 ## JOE SHEERAN 7/9/20267/10/2026 ## MINUTEMAN PRESS OAKDALE ( 21.85 ## JOE SHEERAN 7/1/20267/2/2026 ## OPENAI *CHATGPT SUBSCR 20.00 ## JOHANNA MOUTON 7/8/20267/9/2026 ## SITEONE LANDSCAPE SUPPLY, 814.52 ## JOHN NAUGHTON 7/7/20267/8/2026 ## MIKES LP GAS INC 18.76 ## JORDAN ORE 7/7/20267/9/2026 ## THE HOME DEPOT #2801 12.98 ## JORDAN ORE 6/26/20266/29/2026 ## HY-VEE MAPLEWOOD 1402 3.99 ## JOSEPH DEMULLING 7/7/20267/8/2026 ## ARIZONA TACO CO. 18.71 ## JOSEPH DEMULLING 7/7/20267/8/2026 ## TST* PUB 42 NEW 29.50 ## JOSEPH DEMULLING 7/8/20267/9/2026 ## ELMAR'S NY PIZZA 20.89 ## JOSEPH DEMULLING 6/29/20266/29/2026 ## AMAZON RETA* II8QU0N03 68.85 ## KAYLA SPANDE 6/29/20266/30/2026 ## CHIPOTLE MEX GR ONLINE 67.59 ## KAYLA SPANDE 7/7/20267/7/2026 ## CK HOLIDAY # 03519 32.50 ## KAYLA SPANDE 7/9/20267/10/2026 ## STERICYCLE, INC 439.70 ## KAYLA SPANDE 6/30/20267/1/2026 ## OPENAI *CHATGPT SUBSCR 20.00 ## LOIS KNUTSON 6/30/20267/1/2026 ## STERICYCLE, INC 142.78 ## LOIS KNUTSON 7/8/20267/9/2026 ## OPENAI *CHATGPT SUBSCR 20.00 ## LOIS KNUTSON 6/25/20266/29/2026 ## BOUND TREE MEDICAL LLC 81.99 ## LUKE GRUHLKE 6/29/20267/1/2026 ## BOUND TREE MEDICAL LLC 277.98 ## LUKE GRUHLKE 7/3/20267/6/2026 ## LIFE ASSIST INC 535.50 ## LUKE GRUHLKE 7/7/20267/9/2026 ## BOUND TREE MEDICAL LLC 16.99 ## LUKE GRUHLKE 7/7/20267/9/2026 ## BOUND TREE MEDICAL LLC 1,177.56 ## LUKE GRUHLKE 7/7/20267/9/2026 ## BOUND TREE MEDICAL LLC 3,619.78 ## LUKE GRUHLKE 6/25/20266/29/2026 ## NUSS TRUCK & EQUIPMENT 74.86 ## MATT WOEHRLE 6/29/20266/30/2026 ## TRI-STATE BOBCAT 335.66 ## MATT WOEHRLE 6/30/20267/1/2026 ## FORCE AMER. DISTRIBUTING 946.72 ## MATT WOEHRLE 7/7/20267/8/2026 ## O'REILLY 2074 17.08 ## MATT WOEHRLE 7/7/20267/8/2026 ## AMAZON RETA* J36R23T93 71.97 ## MEGHAN JANASZAK 7/9/20267/10/2026 ## DEPARTMENT OF LABOR AND I 145.00 ## MEGHAN JANASZAK 7/1/20267/2/2026 ## REV.COM 240.62 ## MICHAEL DUGAS 6/30/20267/1/2026 ## ASPEN MILLS 147.90 ## MICHAEL HAGEN 7/8/20267/10/2026 ## MENARDS 3385 79.68 ## MICHAEL HAGEN 6/26/20266/29/2026 ## PEPPERBALL 650.00 ## MICHAEL HOEMKE 7/10/20267/10/2026 ## MACIA 375.00 ## MICHAEL HOEMKE 7/10/20267/10/2026 ## MACIA 375.00 ## MICHAEL HOEMKE 6/29/20266/30/2026 ## SP NITECORE STORE 89.95 ## MICHAEL MALESKI 6/29/20266/30/2026 ## COSTCO WHSE#1272 48.87 ## MICHAEL MALESKI 6/29/20266/30/2026 ## SP HOLSTA BELTS 78.58 ## MICHAEL MALESKI 7/1/20267/2/2026 ## CRYE PRECISION 2,828.07 ## MICHAEL MALESKI 7/1/20267/2/2026 ## SP CF FIREHOUSE ID 37.42 ## MICHAEL MALESKI 7/1/20267/2/2026 ## IN *PREMIER BODY ARMOR 332.47 ## MICHAEL MALESKI 7/1/20267/2/2026 ## GDP*COLBERT ENGRAVING T 187.50 ## MICHAEL MALESKI 7/3/20267/6/2026 ## AMAZON MKTPL*4L3UI86B3 83.78 ## MICHAEL MALESKI 6/30/20266/30/2026 ## OPENAI *CHATGPT SUBSCR 20.00 ## MICHAEL MONDOR 7/4/20267/6/2026 ## NFPA NATL FIRE PROTECT 140.87 ## MICHAEL MONDOR 7/9/20267/10/2026 ## FAMILY THAI KITCHEN LLC 73.87 ## MIKE DARROW 6/26/20266/29/2026 ## SHOWMECABLES 486.69 ## MYCHAL FOWLDS 6/28/20266/29/2026 ## COMCAST / XFINITY 16.45 ## MYCHAL FOWLDS 6/30/20267/1/2026 ## OPENAI *CHATGPT SUBSCR 20.00 ## MYCHAL FOWLDS 6/30/20267/2/2026 ## SHI INTERNATIONAL CORP 619.60 ## MYCHAL FOWLDS 7/3/20267/6/2026 ## TMOBILE POSTPAID WEB 416.16 ## MYCHAL FOWLDS 7/5/20267/6/2026 ## VZWRLSS*APOCC VISB 638.18 ## MYCHAL FOWLDS 7/5/20267/6/2026 ## COMCAST / XFINITY 23.44 ## MYCHAL FOWLDS 7/7/20267/8/2026 ## AMAZON.COM*2S1WX8P43 69.54 ## MYCHAL FOWLDS 7/8/20267/9/2026 ## COMCAST BUSINESS 413.00 ## MYCHAL FOWLDS ## G1, Attachment ## Council Packet Page Number 100 of 483 7/9/20267/10/2026 ## AMAZON.COM*KA82Z61D3 830.44 ## MYCHAL FOWLDS 6/29/20266/29/2026 ## AMAZON MKTPL*XU9SI1KH3 68.32 ## NEIL BRENEMAN 7/2/20267/3/2026 ## AMAZON MKTPL*ON37S5JH3 22.76 ## NEIL BRENEMAN 7/6/20267/7/2026 ## SAMS CLUB.COM 732.78 ## NEIL BRENEMAN 7/6/20267/7/2026 ## TARGET T-0931 83.81 ## NEIL BRENEMAN 7/7/20267/8/2026 ## TARGET T-0931 54.96 ## NEIL BRENEMAN 7/1/20267/1/2026 ## AMAZON MARK* WN65E7143 221.95 ## NICK FRANZEN 7/2/20267/3/2026 ## ANTHROPIC* CLAUDE TEAM 175.00 ## NICK FRANZEN 7/2/20267/3/2026 ## CDW GOVT #AJ9RU2F 135.73 ## NICK FRANZEN 7/6/20267/6/2026 ## AMAZON MARK* HU6KF7ZR3 7.99 ## NICK FRANZEN 7/7/20267/7/2026 ## MSFT * E0500ZW0KH 8.00 ## NICK FRANZEN 7/7/20267/7/2026 ## MSFT * E0500ZW3ZP 16.00 ## NICK FRANZEN 7/9/20267/10/2026 ## MICROSOFT#G170537198 35.00 ## NICK FRANZEN 7/9/20267/10/2026 ## AMAZON MARK* CX0824V23 59.99 ## NICK FRANZEN 6/29/20267/1/2026 ## SAFE-FAST(MW) 68.64 ## ROBERT RUNNING 6/30/20267/2/2026 ## THE HOME DEPOT #2801 35.98 ## ROBERT RUNNING 6/30/20267/1/2026 ## SP COMMON GOOD 626.00 ## SETH MILLER 7/3/20267/6/2026 ## AMAZON MKTPL*CM6QR4T93 118.99 ## SETH MILLER 6/28/20266/29/2026 ## AMAZON MKTPL*092SB7PC3 68.96 ## STEPHANIE SHEA 7/9/20267/10/2026 ## LOY*MNOCCHEALTH 672.00 ## STEPHANIE SHEA 6/30/20267/1/2026 ## OPENAI *CHATGPT SUBSCR 20.00 ## STEVE LOVE 6/29/20266/30/2026 ## FACTORY MOTOR PARTS (19) 79.69 ## STEVEN PRIEM 6/29/20266/30/2026 ## FACTORY MOTOR PARTS (19) 72.54 ## STEVEN PRIEM 6/29/20266/30/2026 ## FACTORY MOTOR PARTS (19) 85.20 ## STEVEN PRIEM 7/1/20267/2/2026 ## ZAHL-PETROLEUM MAINTEN (90.25) ## STEVEN PRIEM 7/1/20267/2/2026 ## HARBOR FREIGHT TOOLS 612 146.42 ## STEVEN PRIEM 7/1/20267/2/2026 ## ZAHL-PETROLEUM MAINTEN 1,090.25 ## STEVEN PRIEM 7/7/20267/8/2026 ## PROFESSIONAL WIRELESS COM 672.83 ## STEVEN PRIEM 7/7/20267/8/2026 ## SQ *TWIN CITIES TRANSPORT 350.00 ## STEVEN PRIEM 7/7/20267/8/2026 ## SQ *TWIN CITIES TRANSPORT 300.00 ## STEVEN PRIEM 7/7/20267/8/2026 ## SQ *TWIN CITIES TRANSPORT 400.00 ## STEVEN PRIEM 7/8/20267/9/2026 ## FACTORY MOTOR PARTS (19) 38.82 ## STEVEN PRIEM 7/8/20267/9/2026 ## FACTORY MOTOR PARTS (19) 7.16 ## STEVEN PRIEM 7/8/20267/9/2026 ## FACTORY MOTOR PARTS (19) 162.74 ## STEVEN PRIEM 7/8/20267/9/2026 ## FACTORY MOTOR PARTS (19) 20.46 ## STEVEN PRIEM 7/8/20267/10/2026 ## NUSS TRUCK & EQUIPMENT 1,592.11 ## STEVEN PRIEM 7/9/20267/10/2026 ## POMPS TIRE 021 350.00 ## STEVEN PRIEM 6/29/20266/30/2026 ## SITEONE LANDSCAPE SUPPLY, 235.20 ## TAMARA HAYS 6/30/20266/30/2026 ## ULINE *SHIP SUPPLIES 664.46 ## TAMARA HAYS 6/30/20267/1/2026 ## LTG POWER EQUIPMENT 749.83 ## TAMARA HAYS 6/30/20267/1/2026 ## AMAZON MKTPL*2J5S223E3 9.99 ## TAMARA HAYS 6/30/20267/1/2026 ## AMAZON MKTPL*LT3QM0U03 88.34 ## TAMARA HAYS 7/2/20267/3/2026 ## GRUBERS POWER EQUIPMEN 218.90 ## TAMARA HAYS 7/8/20267/10/2026 ## THE HOME DEPOT #2801 47.82 ## TAMARA HAYS 6/30/20267/1/2026 ## BCA TRAINING EDUCATION 75.00 ## TIMOTHY HAWKINSON 6/25/20266/29/2026 ## MENARDS 3385 45.00 ## TODD TEVLIN 6/26/20266/29/2026 ## AMAZON MKTPL*0I7Z29QB3 539.26 ## TOM DOUGLASS 7/2/20267/6/2026 ## IMPERIAL DADE 519.92 ## TOM DOUGLASS 7/2/20267/6/2026 ## IMPERIAL DADE 948.60 ## TOM DOUGLASS 7/1/20267/2/2026 ## CINTAS CORP 379.99 ## TROY BRINK 7/8/20267/9/2026 ## CINTAS CORP 148.56 ## TROY BRINK 50,436.78 ## G1, Attachment ## Council Packet Page Number 101 of 483 ## CITY COUNCIL STAFF REPORT ## Meeting Date July 27, 2026 ## REPORT TO: Michael Sable, City Manager ## REPORT FROM: Ron Batty, City Attorney ## PRESENTER: Ron Batty, City Attorney AGENDA ITEM: Resolution Approving Assignment of Tax Increment Financing (Sibley Cove ## Project) ## Action Requested:  Motion ☐ Discussion ☐ Public Hearing Form of Action:  Resolution ☐ Ordinance ☐ Contract/Agreement ☐ Proclamation ## Summary: The City of Maplewood has been asked to approve assignment of the $1,175,234 Tax Increment Financing (TIF) Note issued in 2005 and reissued in 2021 in connection with the Sibley Cove housing project. The note will be assigned to the buyer in connection with the sale of the property. The documents the city is asked to approve are standard and will not adversely affect the city. ## Recommended Action: Motion to approve the resolution approving assignment of tax increment financing. ## Fiscal Impact: Is There a Fiscal Impact?  No ☐ Yes, the true or estimated cost is $0 Financing source(s): ☐ Adopted Budget ☐ Budget Modification ☐ New Revenue Source ☐ Use of Reserves ☐ O ther: n/a ## Strategic Plan Relevance: ## ☐ Safety ◊ Focus Area:  Sustainability ◊ Focus Area: Maintain strong financial health and stability ## ☐ Development ◊ Focus Area: ## Background: Sibley Cove is an 80-unit multifamily housing project in which 50 percent of the apartments are reserved for persons whose income does not exceed 60 percent of area median income and an additional 30 percent of the units are reserved for those not exceeding 110 percent of area median income. It is in Maplewood’s TIF District 1-8, a housing tax increment financing district established in 2003. On December 28, 2005, following completion of the project, the city issued a pay-as-you-go TIF Note in the principal amount of $1,175,234 to the developer, Sibley Cove, Limited Partnership. The city has made semi-annual payments on the note out of available tax increment since then. ## G2 ## Council Packet Page Number 102 of 483 In 2021, the original developer sold the project to Sibley Cove II, LLC and Northway Apartment Property II, LLC and assigned the note to the buyer. Those parties are now selling the project to Sibley Cove Equity Partners, LLC (the “Buyer”). To accomplish this transaction, the city is asked to approve the Assignment of Tax Increment Financing and the associated Allonge. These documents are standard in this sort of transaction and will not have an adverse effect on the city. The city will continue to make payments on the note in accordance with the original agreement out of available tax increment. The only change will be the identity of the party to whom payments are made. This matter is being brought to the city council because the 2003 TIF agreement prohibits assignment of the note without the city’s consent ## Attachments: ## 1. Resolution Approving Assignment of Tax Increment Financing ## 2. Assignment of Tax Increment Financing 3. Allonge ## G2 ## Council Packet Page Number 103 of 483 MA745-71 -1107768.v1 ## CI ## TY OF MAPLEWOOD ## RE ## SOLUTION APPROVING ASSIGNMENT OF TAX INCREMENT ## FINANCING ## WHE REAS, in 2003, the City established Tax Increment Financing District 1-8, a housing tax increment district, and issued to Sibley Cove, Limited Partnership, the developer, a pay-as-you- go TIF Note in the principal amount of $1,175,234; and ## WH EREAS, in 2021, Sibley Cove, Limited Partnership sold the project to Sibley Cove II, LLC and Northway Apartment Property II, LLC and the City issued a new Note to the buyer because the original Note had been lost; and WHEREAS, the project is now being sold to Sibley Cove Equity Partners, LLC, a Minnesota limited liability company (the “Buyer”) and the parties wish to assign the Note to the new Buyer; and ## WH EREAS, the 2003 TIF agreement prohibits the assignment of the Note without the consent of the City; and ## WH EREAS, the Note remains a valid obligation of the City and there are no pending Events of Default or conditions which with the passage of time would constitute an Event of Default; and ## WH EREAS, appropriate documents have been submitted by the parties to this transaction and reviewed by the City and have been found to be in proper form. ## NO W, THEREFORE, BE IT RESOLVED by the City Council of the City of Maplewood, Minnesota as follows: 1.Th e Assignment of Tax Increment Financing and Allonge are approved in the forms attached hereto. 2.Ci ty staff and consultants are authorized and directed to take all additional actions as may be necessary or convenient to facilitate the intent of this resolution. ## Adop ted by the City Council of the City of Maplewood on July 27, 2026. ## Appr oved: ## Marylee Abrams, Mayor ## Attest: _________ ____________________________ ## Andrea Sindt, City Clerk ## G2, Attachment 1 ## Council Packet Page Number 104 of 483 MA745-71 -1107768.v1 ## ASSIG ## NMENT OF TAX INCREMENT FINANCING For good and val uable consideration, the receipt and sufficiency of which are hereby acknowledged, the undersigned Northway Apartment Property, LLC, a Minnesota limited liability company, as to an undivided 80% co-tenant interest and Sibley Cove II, LLC, a Minnesota limited liability company, as to an undivided 20% co-tenant interest (collectively the "Assignors"), hereby assign, transfer, convey, quit claim, release and turn over to Sibley Cove Equity Partners, LLC, a Minnesota limited liability company (the "Assignee"), Assignors’ right, title and interest in, ownership of, claims against, and all rights and obligations with respect to that certain Development Agreement dated July 14, 2003, between the Assignor and the City of Maplewood, Minnesota ("Development Agreement") and that certain United States of America, State of Minnesota, County of Ramsey, City of Maplewood Tax Increment Revenue Note (Sibley Cove Project) originally dated December 28, 2005 and represented by a Replacement Note dated April 13, 2021, in the original principal amount of One Million One Hundred Seventy-Five Thousand Two Hundred Thirty Four and No/100ths Dollars ($1,175,234.00) ("TIF Note") (Development Agreement and TIF Note collectively, the "TIF Documents"). ## Assi gnors hereby represent and warrant to Assignee that Assignors hold good title to the TI F Documents and that the same is not subject to any prior transfers, assignments, pledges, security interests or other encumbrances whatsoever by Assignors except those interests which have been released as of the date of this Assignment of Tax Increment Financing. Assignors have full legal authority to make this Assignment. Assignors agree to execute such further and additional assignments, instruments of transfer, bills of sale or other documents as may be reasonably requested by Assignee to duly and fully complete the transfers and assignments contemplated hereunder. (signat ure page to follow) ## G2, Attachment 2 ## Council Packet Page Number 105 of 483 MA745-71 -1107768.v1 IN WITNESS WHEREOF, the undersigned have executed this Assignment effective as of the ____ day of __________, 2026. ## ASSIGNORS: ## Northway Apartment Property, LLC By: ___________________________________ Name: __________________ Title: __________________ ## Sibley Cove II, LLC By: ___________________________________ Name: __________________ Title: __________________ ## G2, Attachment 2 ## Council Packet Page Number 106 of 483 MA745-71 -1107768.v1 ## ACCEPTANCE BY ASSIGNEE The undersigned hereby accepts the foregoing transfer, conveyance and assignment, and assumes all of the Assignors’ obligations under the assigned agreements and interests as of this ____ day of ___________, 2026. ## Sibley Cove Equity Partners, LLC By: __________________________________ Name: __________________ Title: __________________ ## G2, Attachment 2 ## Council Packet Page Number 107 of 483 MA745-71 -1107768.v1 ## ALLONGE This Allonge is dated ____________, 2026 and is made with respect to the promissory note described below, the original of which is stapled hereto and by this reference incorporated herein. United States of America, State of Minnesota, County of Ramsey, City of Maplewood Tax Increment Revenue Note (Sibley Cove Project) dated December 28, 2005 and replaced April 13, 2021, issued by the City of Maplewood, Minnesota, in the original principal amount of One Million One Hundred Seventy-Five Thousand Two Hundred Thirty Four and No/100ths Dollars ($1,175,234.00) to Sibley Cove, Limited Partnership, a Minnesota limited partnership ## PAY TO THE ORDER OF SIBLEY COVE EQUITY PARTNERS, LLC, A MINNESOTA LIMITED ## LIABILITY COMPANY, WITHOUT RECOURSE. ## Northway Apartment Property, LLC By: ___________________________________ Name: __________________ Title: __________________ ## Sibley Cove II, LLC By: ___________________________________ Name: __________________ Title: __________________ ## G2, Attachment 3 ## Council Packet Page Number 108 of 483 ## CIT ## Y COUNCIL STAFF REPORT ## Meeting Date July 27, 2026 ## REPORT TO: Michael Sable, City Manager ## REPORT FROM: Michael Mondor, Fire and EMS Chief ## PRESENTER: Michael Mondor, Fire and EMS Chief ## AGENDA ITEM: Timesheet Software Master Services Agreement ## Action Requested:  Motion☐Discussion ☐ Public Hearing Form of Action: ☐Resolution ☐ OrdinanceContract/Agreement ☐ Proclamation ## Su mmary: The current timesheet payroll system used by the Maplewood Public Safety Department is dated and requires excessive staff time and manual manipulation to ensure payroll is accurate. Staff have been researching alternatives for the past several months and request authorization to enter into an agreement with TimeClock Plus (TCP) to provide an updated electronic timesheet and payroll export. ## Recom mended Action: ## Motion to approve Timesheet Software Master Services Agreement ## Fiscal ## Impact: Is There a Fiscal Impact? ☐ No  Yes, the true or estimated cost is $11,686 implementation/ $5,904 annually Financing source(s):  Adopted Budget ☐ Budget Modification ☐ New Revenue Source ☐Use of Reserves ☐ O ther: n/a ## St ## rategic Plan Relevance: Safety◊Focus Area: Leverage technology and manage public assets strategically ☐Sustainability ◊ Focus Area: ☐Development ◊ Focus Area: The updated software leverages technology to manage public safety payroll, replacing a system that required manual manipulation. The updated timekeeping process improves automation and integration with the city’s existing payroll system while supporting 24/7 operations. ## Background: The existing public safety timesheet/payroll process currently requires a manual export that has to be manipulated and verified by finance and public safety staff prior to importing into the city’s payroll software. The process has created recurring challenges for public safety and finance staff relating to payroll corrections, manual data entry updates and significant supervisor time spent reconciling timesheets. ## G3 ## Council Packet Page Number 109 of 483 In early 2026, public safety leadership, together with finance and human resources, evaluated electronic timesheet and payroll platforms with public safety scheduling functionality. TimeClock Plus (TCP) was selected following a review of vendor presentations. TCP integrates directly with the city’s existing Enterprise ERP payroll system, allowing approved time and attendance data to flow electronically into Enterprise ERP for payroll processing, eliminating manual re-entry currently performed each pay period. ## Att achments: ## 1. TCP Master Services Agreement 2. Quote ## G3 ## Council Packet Page Number 110 of 483 TCP Master Services Agreement | TCP 9.8.25 1 ## TCP Ma ## ster Services Agreement THIS TCP MASTER SERVICES AGREEMENT (the “Agreement”) is entered into as of July 27, 2026 (“Effective Date”), by and between TimeClock Plus, LLC, a Delaware limited liability company with its principal office located at 1 Time Clock Drive, San Angelo, TX 76904 (“TCP”), and the City of Maplewood, with its principal office located at 1830 County Road B East, Maplewood, MN 55109 (“Client”). WHEREAS TCP and Client (the “Parties”) desire to enter into this Agreement for the provision of hosted services by TCP to Client, as provided herein. NOW, THEREFORE, in reliance on the mutual covenants, promises, representations, and agreements set forth herein, the Parties agree as follows: 1.Definitions. 1.1 “Active License” means an Employee or Designated User that has not been marked as either terminated or suspended within TCP Services for whom Client is required to pay a fee under this Agreement. 1.2 “Affiliate” means any parent or subsidiary corporation, and any corporation or other business entity controlling, controlled by, or under common control with a Party. 1.3 “Biometric Data” means any information based on an individual’s retina or iris scan, fingerprint, voiceprint, or scan of hand or face geometry, which is used to identify an individual, regardless of how it is captured, converted, stored, or shared. 1.4 “Client Data” means all of Client’s data processed or stored by or transmitted to TCP in connection with the TCP Services, including, without limitation, all Personal Data contained therein. 1.5 “Data Processing Addendum” means TCP’s Data Processing Addendum located at https://www.tcpsoftware.com/legal, as updated from time to time. 1.6 “Designated User” means an individual Employee who is authorized by Client to access the administrative features of the TCP Services, and whose Personal Data may be processed or stored by or transmitted to TCP in connection with the TCP Services. 1.7 “Employee” means Client’s individual employee, manager, administrator, worker, consultant, substitute, or contractor. 1.8 “Hardware Support and Maintenance Agreement” means any agreement that extends services to current TimeClock Plus terminals, clocks, and biometric devices, ## G3, Attachment 1 ## Council Packet Page Number 111 of 483 TCP Master Services Agreement | TCP 9.8.25 2 and maintenance releases for related products purchased or licensed by the Client from TCP or a registered reseller, as applicable. 1.9 “Initial Term” has the meaning set forth in Section 10. 1.10 “Monthly License Fee” means TCP’s then current fees applicable for each of Client’s Active Licenses based on the aggregated Permissions to access and use the TCP Services measured over the course of each calendar month, as outlined on an invoice or Order Form. This fee may be prorated during the first month of the Initial Term and prorated for the last month of the Initial Term. 1.11 “Order Form” means a written document, including, but not limited to, a TCP issued invoice, a TCP issued order form, or a Client issued purchase order, which has been mutually agreed upon and executed by the Parties for ordering products and/or services, and which expressly incorporates the terms of this Agreement. 1.12 “Permissions” means the permission(s) granted to Client’s Employees to access features within TCP Services, as outlined on an invoice or Order Form. Permissions are applied within the TCP Services by Client’s Designated Users. 1.13 “Personal Data” means any information that identifies, relates to, describes, is reasonably capable of being associated with, or could reasonably be linked, directly or indirectly, with a particular Employee or Designated User. 1.14 “Privacy Policy” means TCP’s Global Data Privacy Policy located at https://www.tcpsoftware.com/legal, as updated from time to time. 1.15 “Service Level Agreement” means the Service Level Agreement that serves as an addendum to this Agreement. The Service Level Agreement is located at https://www.tcpsoftware.com/legal, as updated from time to time. 1.16 “Subprocessor” means any third-party entity that processes Personal Data on behalf of TCP and to which TCP discloses Personal Data for a business purpose pursuant to a written contract, provided that the contract prohibits such entity from retaining, using, or disclosing the Personal Data for any purpose other than for the specific purpose of performing the services identified in such contract. 1.17 “Supported Hardware” means any hardware purchased or leased from TCP that is coverable under a Hardware Support and Maintenance Agreement located at https://www.tcpsoftware.com/legal, as updated from time to time. 1.18 “TCP Services” means the TCP software application(s) hosted by TCP in accordance with TCP’s then-current hosting environment, any associated documentation, and any ancillary services described in this Agreement or an Order Form. ## G3, Attachment 1 ## Council Packet Page Number 112 of 483 TCP Master Services Agreement | TCP 9.8.25 3 1.19 “TCP Technology” means the computer hardware, software, and other tangible equipment and intangible computer code contained therein used by TCP in the provision of the TCP Services. 1.20 “Term” has the meaning set forth in Section 10. 1.21 “Use Fees” means the fees set forth on the applicable invoice or Order Form, including, but not limited to, Monthly License Fees and Hardware Support and Maintenance Agreement Fees. 2.Delivery of Services. 2.1 TCP Services. Subject to the terms and conditions of this Agreement and the Privacy Policy, TCP grants to Client, its Affiliates and their Designated Users a limited, non-transferable (except in compliance with Section 22), nonexclusive right and subscription license to access and use the TCP Services during the Term only for the internal business purposes of processing, storing, and maintaining Client Data. TCP shall provide to Client the TCP Services during the Term in accordance with the terms and conditions of this Agreement, the Privacy Policy, the Service Level Agreement, the Hardware Support and Maintenance Agreement (if applicable), and any additional terms outlined in an Order Form. 2.2 Client Responsibilities. Client’s use of the TCP Services is subject to the terms of this Agreement, the Privacy Policy, the Service Level Agreement, the Hardware Support and Maintenance Agreement (if applicable), and any additional terms outlined in an Order Form. The aforementioned documents are available to view at http://www.tcpsoftware.com/legal. 2.2.1 Access. Client is responsible for maintaining the confidentiality of Client’s account and password and for restricting access to its computer systems, and Client agrees to accept responsibility for all activities that occur under Client’s account or password, including but not limited to any acts or omissions by Designated Users. Client shall inform each Designated User of the terms and conditions governing such Designated User’s use of the TCP Services as set forth herein and shall cause each Designated User to comply with such terms and conditions. 2.2.2 Restrictions on Use. Client acknowledges and agrees that Client will not use the TCP Services for the benefit of any third party. Client agrees not to, not to attempt to, nor allow any third party to: (i) use the TCP Services in any manner that could damage, disable, overburden, or impair TCP’s servers or networks or interfere with any other party’s use and enjoyment of the TCP Services; (ii) attempt to gain unauthorized access to any services, user accounts, computer systems, or networks through hacking, password mining, or any other means; (iii) copy, distribute, rent, lease, lend, sublicense, transfer the TCP Services, make the TCP Services available to any third party, or use the TCP Services on a service bureau or time sharing basis, (iv) decompile, reverse engineer, or disassemble the TCP Services or otherwise attempt to reconstruct or discover any ## G3, Attachment 1 ## Council Packet Page Number 113 of 483 TCP Master Services Agreement | TCP 9.8.25 4 source code, underlying ideas, algorithms, file formats, or programming interfaces of the TCP Services, (v) create derivative works based on the TCP Services; (vi) modify, remove, or obscure any copyright, trademark, patent, or other notices or legends that appear on the TCP Services or during the use and operation thereof; (vii) publicly disseminate performance information or analysis (including benchmarks) relating to the TCP Services; or (viii) use the TCP Services in a manner which violates or infringes any laws, rules, regulations, third party intellectual property rights, or third party privacy rights. Client may not use any automated means, including agents, robots, scripts, or spiders to access or manage the TCP Services, except solely to the extent as may be specifically enabled and authorized by TCP in writing. TCP may take any legal and technical measures to prevent the violation of this provision and to enforce this Agreement. 2.3 Third Party Services. 2.3.1 Client may require the TCP Services to interoperate with platforms or other online services operated by third parties (“Third-Party Platforms”) pursuant to an agreement between TCP and the operators of such Third-Party Platforms, an agreement between Client and the operators of such Third-Party Platforms, or through application programming interfaces (“APIs”) or other means of interoperability which are generally made available by such operators. 2.3.2 As applicable, Client hereby grants TCP the limited right to access such Third-Party Platforms with Client’s credentials and on behalf of the Client in connection with the performance of the TCP Services. Client acknowledges and agrees that TCP’s agreements with the operators of such Third-Party Platforms and the terms governing the use of APIs may be modified, suspended, or terminated at any time, and TCP shall have no liability with respect to any such modification, suspension, or termination. Client is responsible for ensuring that its use of the TCP Services in connection with any Third-Party Platform, and TCP’s access to such Third-Party Platforms on Client’s behalf, complies with all agreements and terms applicable to such Third-Party Platform. 2.4 Client Data. 2.4.1 General. Client hereby grants TCP a worldwide, royalty-free, non- exclusive, limited license to use, host, copy, transmit, display, modify, and create derivative works of Client Data for the express purpose of providing the TCP Services. Client acknowledges and agrees that it will determine the means and purposes of processing Client Data and that TCP acts solely as a service provider that processes Client Data on behalf of and at the direction of Client for the sole purpose of performing the TCP Services under this Agreement and pursuant to the TCP Data Processing Addendum. Client is responsible for ensuring that all Designated Users who provide instructions to TCP on Client’s behalf are authorized. Client shall have sole responsibility for the accuracy, quality, content, legality, and use of Client Data and the means by which any Personal Data is obtained from Designated Users and Employees and transferred to TCP, and Client is solely responsible for any transfer of Personal Data to any third-party ## G3, Attachment 1 ## Council Packet Page Number 114 of 483 TCP Master Services Agreement | TCP 9.8.25 5 data controller or data processor (e.g., human resources or payroll application), and TCP shall have no liability in connection therewith. Client agrees to implement data protection- related procedures that will not be less protective than those imposed on TCP by this Agreement and the Privacy Policy. 2.4.2 Restrictions on TCP’s Processing of Client Data. TCP is expressly prohibited from processing any Client Data for any purpose other than for the specific purpose of performing the TCP Services unless requested by Client or required by applicable law. TCP is prohibited from selling Personal Data under any circumstances and for any purpose. No other collection, use, disclosure, or transfer (except to Subprocessors in accordance with Section 22) of Client Data is permitted without Client's express prior written instruction. TCP acknowledges and agrees that it understands and will comply with each of the restrictions and obligations set forth in this Section 2.4.2. 2.4.3 Subprocessors. TCP has appointed Subprocessors for the purpose of providing data hosting and security services. Client acknowledges and agrees that Subprocessors may process Client Data in accordance with the terms of this Agreement, the Privacy Policy and any Order Form. TCP’s agreements with its Subprocessors impose data protection-related processing terms on such Subprocessors that are no less protective than the terms imposed on TCP in this Agreement and the TCP Data Processing Addendum. The TCP Data Processing Addendum contains an overview of the categories of Subprocessors involved in the performance of the relevant TCP Services. The appointment of a Subprocessor to perform part or all the TCP Services hereunder shall not relieve TCP of any liability under this Agreement. 3.Data Security. 3.1 Security Standards. 3.1.1 TCP shall implement reasonable security procedures consistent with industry standards to protect Client Data from unauthorized access, including without limitation (i) industry-standard encryption of data at rest within TCP’s data centers; (ii) web application firewalls; (iii) virus detection and anti-virus software; (iv) authentication techniques, such as user names and passwords, or authorization formats, which limit access to particular TCP personnel; and (v) additional security controls consistent with SOC 2 Type II reporting standards. 3.1.2 The Parties shall implement administrative, technical and physical security procedures consistent with industry standards and applicable data protection laws to protect Client Data from unauthorized access, including by adopting access policies that prevent the internal sharing or inadvertent communication of login credentials. 3.1.3 Client is responsible for reviewing the information made available by TCP relating to data security and making an independent determination as to whether the TCP Services meet Client’s requirements and obligations under applicable data ## G3, Attachment 1 ## Council Packet Page Number 115 of 483 TCP Master Services Agreement | TCP 9.8.25 6 protection laws. Client acknowledges that data security measures taken by TCP are subject to technical progress and development and TCP may update or modify such security measures from time to time, provided that such updates and modifications do not result in the degradation of the overall security of the TCP Services. 3.2 Security Breach Notifications. TCP will promptly report to Client any unauthorized access to Client Data within TCP’s or its Subprocessors’ systems upon discovery and in accordance with applicable data breach notification laws. TCP will use diligent efforts to promptly remedy any breach of security that permitted such unauthorized access. TCP’s notification of or response to any security incident under this Section 3.2 shall not be construed as an acknowledgment by TCP of any fault or liability with respect to such security incident. 3.3 Data Backup and Retention. TCP shall undertake commercially reasonable efforts to backup Client Data with a restore point objective of twenty-four (24) hours. Client Data shall be backed up and retained in accordance with TCP’s retention policy as set forth in the Privacy Policy. 4.Data Privacy. TCP will process Employee Personal Data in accordance with the terms of this Agreement, the Privacy Policy and all applicable data protection laws. Client must maintain its own data collection, disclosure, retention, and storage policies in compliance with applicable law. 4.1 Biometric Data. To the extent that Client collects, captures, stores, or otherwise uses Biometric Data relating to an individual, Client must (i) first inform the individual from whom Biometric Data will be collected, in writing and prior to collecting his or her Biometric Data, that Biometric Data is being collected, stored, and/or used; (ii) indicate, in writing, the specific purpose(s) (which may not be other than employment- related purposes) and length of time for which Biometric Data is being collected, stored, and/or used; and (iii) receive a written release from the individual (or his or her legally authorized representative) authorizing the Client, TCP, TCP’s third-party service providers (who are subject to restrictions no less restrictive than those imposed on TCP herein) to collect, store, and/or use the Biometric Data and authorizing the Client to disclose such Biometric Data to TCP and TCP’s third-party service providers 4.2 Requests. Client agrees to adopt a commercially reasonable policy for managing data requests from Designated Users and Employees, which policy shall safeguard the rights of such data subjects and respect the original purpose of such data collection. Client, as the Party which determines the means and purposes for processing Client Data, shall be responsible for receiving, investigating, documenting, and responding to all Designated User and Employee requests for inspection or erasure of Personal Data. 4.3 Assistance. If Client receives a request from a Designated User or Employee to exercise such individual’s rights under applicable data protection laws, and Client requires TCP’s assistance to respond to such request in accordance with ## G3, Attachment 1 ## Council Packet Page Number 116 of 483 TCP Master Services Agreement | TCP 9.8.25 7 applicable data protection laws, TCP shall assist the Client by providing any necessary information and documentation that is under TCP’s control. TCP shall be given reasonable time to assist the Client with such requests in accordance with applicable law. 4.4 Client’s Privacy Policy. Where required by law, Client agrees to adopt a privacy policy in alignment with this Agreement and all applicable laws governing the collection, use, transfer and retention of Personal Data. Client agrees to provide TCP, upon reasonable request, Client’s adopted privacy policy. 5.Confidential Information. 5.1 Each Party (the “Receiving Party”) acknowledges that it will have access to certain confidential information of the other Party (the “Disclosing Party”) concerning the Disclosing Party’s business, plans, customers, software, technology and products, other information held in confidence by the Disclosing Party, and Personal Data. In addition, a Disclosing Party’s confidential information will include (i) all information in tangible or intangible form that is marked or designated as confidential or that, under the circumstances of its disclosure, should be considered confidential, and (ii) the TCP Technology and related algorithms, logic, design, specifications, and coding methodology, and to the extent permitted by law, the terms and conditions of this Agreement, but not its existence (all of the foregoing being referred to as “Confidential Information”). 5.2 The Receiving Party agrees that it will not use in any way, for its own account or the account of any third party, except as expressly permitted by, or required to achieve the purposes of, this Agreement, nor disclose to any third party (except as required by law or to that party’s attorneys, accountants and other advisors as reasonably necessary), any of the Disclosing Party’s Confidential Information, and will take reasonable precautions to protect the confidentiality of such Confidential Information in at least the same manner as is necessary to protect its own Confidential Information and in accordance with applicable data protection laws. To the extent that the Receiving Party is permitted to retransmit any Confidential Information it receives from the Disclosing Party, the mode of retransmission must be at least as secure as the mode by which the Disclosing Party transmitted the Confidential Information to the Receiving Party. 5.3 Information will not be deemed Confidential Information hereunder if such information: (i) is known to the Receiving Party prior to receipt from the Disclosing Party, whether directly or indirectly, from a source other than one having an obligation of confidentiality to the Disclosing Party; (ii) becomes known (independently of disclosure by the Disclosing Party) to the Receiving Party, whether directly or indirectly, from a source other than one having an obligation of confidentiality to the Disclosing Party; (iii) becomes publicly known or otherwise ceases to be secret or confidential, except through a breach of this Agreement by the Receiving Party; or (iv) is independently developed by the Receiving Party without use of or reference to the Confidential Information. ## G3, Attachment 1 ## Council Packet Page Number 117 of 483 TCP Master Services Agreement | TCP 9.8.25 8 6.Cooperation With Authorities. If either Party is requested to disclose all or any part of any Confidential Information under a subpoena or inquiry issued by a court of competent jurisdiction or by a judicial or administrative agency or legislative body or committee, the Receiving Party shall (i) immediately notify the Disclosing Party of the existence, terms and circumstances surrounding such request (ii) consult with the Disclosing Party on the advisability of taking legally available steps to resist or narrow such request and cooperate with the Disclosing Party on any such steps it considers advisable; and (iii) if disclosure of the Confidential Information is required or deemed advisable, exercise its best efforts to obtain an order, stipulation or other reasonably acceptable assurance that the Confidential Information or part thereof required to be disclosed shall retain its confidentiality and remain otherwise subject to this Agreement. Although TCP will not systematically monitor the Client Data, TCP reserves the right, upon prior written notice to Client, to remove access to Client Data to comply with applicable law, provided, however, that access to such Client Data will be restored upon a mutual determination of the Parties that such Client Data is in compliance with, or has been modified to be in compliance with, applicable law. 7.Su pplemental Services; Master Agreement. 7.1 TCP may provide to Client supplemental services in accordance with a Statement of Work or a separate services agreement. 7.2 Client may elect to purchase additional products and services via Order Forms from time to time. The Parties agree that this Agreement is a master agreement such that additional transactions, excluding leased hardware, will be governed by the terms and conditions hereof. Pricing for additional transactions shall be in accordance with TCP’s then-current pricing schedule. Client agrees that absent TCP’s express written acceptance thereof indicated by execution by an officer of TCP, the terms and conditions contained in any purchase order or other document issued by Client to TCP for the purchase of additional services, shall not be binding on TCP to the extent that such terms and conditions are additional to or inconsistent with those contained in this Agreement. 7.3 Hardware purchased from TCP and incorporated into TCP Services requires the purchase of a Hardware Support and Maintenance Agreement, which shall be renewed for the term of this Agreement. 8.Use Fees. 8.1 In consideration for the performance of the TCP Services, Client shall pay TCP the Use Fees. During the Term, Client will be billed in advance an amount equal to charges as indicated in the applicable invoice or Order Form. All other charges for TCP Services received and expenses incurred during a month will be billed at the end of the month in which the TCP Services were provided. Payment by Client for all Use Fees is due upon receipt of each TCP invoice, and in no event shall such payment be received ## G3, Attachment 1 ## Council Packet Page Number 118 of 483 TCP Master Services Agreement | TCP 9.8.25 9 by TCP later than thirty (30) days after the invoice, except in cases where a Net Terms Agreement has been authorized by TCP. All payments will be made to TCP in U.S. dollars. 8.2 TCP Services charges will be equal to the number of total Active Licenses multiplied by the Monthly License Fee which is based on the aggregated Permissions for each Active License. Client is responsible for Monthly License Fees for the maximum number of Active Licenses during any calendar month. Client may add additional Employees, Designated Users and Permissions as desired each month by paying the Monthly License Fees on the next billing cycle. Client agrees to promptly update the status in the TCP Services for any Active License which has been terminated or suspended. 8.3 Employees and Designated Users in excess of the Active License count can be added at any time during a calendar month and will be charged in full for that billing period. Because Client is billed in advance for TCP Services, if Client increases its Active License count or increases Permissions during a calendar month, Client will receive an invoice reflecting the increased Active License count with overage charges incurred from the previous month and prorated over the number of months remaining in the Term. 8.4 Hardware Support and Maintenance charges, if applicable, will be equal to the amount stated in the applicable Order Form. 8.5 After the first anniversary of this Agreement, TCP may increase the Use Fees at any time effective thirty (30) days after providing notice to Client; provided, however, that any such increase will not occur more than once in a consecutive twelve (12) month period. 9.Taxes. A s applicable, Client shall, in addition to the other amounts payable under this Agreement, pay all applicable sales, use, value added or other taxes, whether federal, state or local, however named, arising out of the transactions contemplated by this Agreement, except that Client shall not be liable for taxes based on TCP’s aggregate income. If Client qualifies for an exemption for taxes, Client will not be required to pay such taxes once a valid tax exemption certificate is provided to TCP. 10.Term; Guaranteed Payment. This Agreement commences on the Effective Date and, unless terminated earlier in accordance with Section 11, will remain in effect for the term specified in the applicable Order Form (“Initial Term”) and then shall automatically renew for subsequent terms consistent with the Initial Term thereafter, unless either Party gives written notice of non-renewal at least thirty (30) days prior to the end of the then current term (the Initial Term and subsequent renewal terms being referred to as the “Term”). For avoidance of doubt, except as otherwise set forth in the terms and conditions of this Agreement, all fees mutually agreed to in an Order Form are committed and non- cancelable. ## G3, Attachment 1 ## Council Packet Page Number 119 of 483 TCP Master Services Agreement | TCP 9.8.25 10 11.Termination. 11.1 Termination for Cause. A Party may terminate this Agreement for cause if (i) the other Party breaches any material term or condition of this Agreement and fails to cure such breach within thirty (30) days after receipt of written notice of the same, or in the case of failure to pay Use Fees, thirty (30) days; (ii) the other Party becomes the subject of a voluntary petition in bankruptcy or any voluntary proceeding relating to insolvency, receivership, liquidation or composition for the benefit of creditors; or (iii) the other Party becomes the subject of an involuntary petition in bankruptcy or any involuntary proceeding relating to insolvency, receivership, liquidation or composition for the benefit of creditors, and such petition or proceeding is not dismissed within sixty (60) days of filing. Notwithstanding the foregoing, if a material breach by Client, by its nature, cannot be cured, TCP may terminate this Agreement immediately. 11.2 Termination for Non-appr opriations. In jurisdictions where a clause such as this 11.2 is required by law, then notwithstanding any other provision of this Agreement, if funds for the continued fulfillment of this Agreement are at any time not forthcoming or are insufficient, through failure of the governing body to appropriate funds, then the Client will have the right to terminate this Agreement at no additional cost and with no penalty whatsoever by giving prior written notice documenting the lack of funding. The Client will provide at least thirty (30) days advance written notice of such termination. The Client will use reasonable efforts to ensure appropriated funds are available. Notwithstanding the above, both parties agree that the sole outcome of this clause is to allow the Client to terminate the Agreement upon each anniversary date of the Effective date when the subscription billing commences and for the sole reason of Non- Appropriation of funds. 12.Effect of Termination. Without prejudice to any right or remedy of a Party with respect to the other Party’s breach hereunder, upon the effective date of any termination of this Agreement: 12.1 TCP’s obligation to provide the TCP Services shall immediately terminate; 12.2 after such termination and upon Client’s reasonable request, no later than thirty (30) days from termination, TCP shall provide Client Data to Client in a SQL database file format; and 12.3 within thirty (30) days of such termination, each Party will destroy or return all additional Confidential Information of the other Party in its possession and will not make or retain any copies of such Confidential Information except as required to comply with any applicable legal or accounting record keeping requirement. 13.Intellectual Property Ownership. Subject to the limited rights expressly granted hereunder, TCP reserves all right, title, and interests in and to the TCP Services and TCP Technology, including all intellectual property rights embodied therein, which shall remain the sole and exclusive property of TCP or its licensors. No rights are granted to Client ## G3, Attachment 1 ## Council Packet Page Number 120 of 483 TCP Master Services Agreement | TCP 9.8.25 11 hereunder other than as expressly set forth herein. This Agreement does not transfer from TCP to Client any ownership interest in the TCP Services or TCP Technology and does not transfer from Client to TCP any ownership interest in Client Data. 14.Client Representations and Warranties. 14.1 Client represents and warrants that (i) it has the legal right to enter into this Agreement and perform its obligations hereunder, and (ii) the performance of Client’s obligations and use of the TCP Services by Client, its Designated Users and Employees will not violate any applicable laws, including all applicable domestic and international data protection laws, or cause a breach of duty to any third party, including Employees. 14.2 Client represents and warrants that all Personal Data included in the Client Data has been collected from all Employees and Designated Users and will be transferred to TCP in accordance with all applicable data protection laws, including, but not limited to, the EU General Data Protection Regulation 2016/679 and the Illinois Biometric Information Privacy Act, to the extent applicable. Client acknowledges and agrees that (i) TCP is a service provider and processes Client Data solely on behalf of and at the direction of Client, and exercises no control whatsoever over the content of the Client Data passing through the TCP Services or that is otherwise transferred by Client to TCP, and (ii) it is the sole responsibility of Client to ensure that the Client Data passing through the TCP Services or that is otherwise transferred by Client to TCP complies with all applicable laws and regulations, whether now in existence or hereafter enacted and in force. 14.3 Client represents and warrants that its Affiliates’ use of the TCP Services, if any, shall not relieve Client of any liability under this Agreement, and Client shall be responsible and liable for the acts and omissions of its Affiliates hereunder as if performed or omitted by Client. 14.4 In the event of any breach of any of the foregoing representations or warranties in this Section 14, in addition to any other remedies available at law or in equity, TCP will have the right to suspend immediately any TCP Services if deemed reasonably necessary by TCP to prevent any harm to TCP and its business. TCP will provide notice to Client and an opportunity to cure, if practicable, depending on the nature of the breach. Once cured, TCP will promptly restore the TCP Services. 15.TCP Representations and Warranties. TCP represents and warrants that (i) it has the legal right to enter into this Agreement and perform its obligations hereunder, and (ii) the performance of its obligations and delivery of the TCP Services to Client will not violate any applicable laws or regulations of the United States or cause a breach of any agreements between TCP and any third parties. 16.Mutual Representations and Warranties. Each Party represents and warrants that it has implemented a comprehensive written information security program that includes appropriate administrative, technical and physical safeguards to: (i) ensure the ## G3, Attachment 1 ## Council Packet Page Number 121 of 483 TCP Master Services Agreement | TCP 9.8.25 12 safety and confidentiality of Personal Data; (ii) protect against unauthorized access to and use of Personal Data; (iii) protect against anticipated threats or hazards to the security or integrity of Personal Data, and (iv) comply with applicable data protection laws. 17.Limited Warranty. TCP represents and warrants that the TCP Services and related products, as described with this Agreement, will perform in accordance with all TCP published documentation, contract documents, contractor marketing literature, and any other communications attached to or referenced in this Agreement and that the TCP Services will be free of errors and defects that materially affect the performance of the TCP Services (“Limited Warranty”). Client’s sole and exclusive remedy for breach of the Limited Warranty shall be the prompt correction of non-conforming TCP Services at TCP’s expense. ## 18.Warranty Disclaimer. EXCEPT FOR THE EXPRESS LIMITED WARRANTY SET ## FORTH IN SECTION 17 (LIMITED WARRANTY), THE TCP SERVICES ARE ## PROVIDED BY TCP ON AN “AS IS” BASIS, AND CLIENT’S USE OF THE TCP ## SERVICES IS AT CLIENT’S OWN RISK. TCP AND ITS SUPPLIERS DO NOT MAKE, ## AND HEREBY DISCLAIM, ANY AND ALL OTHER EXPRESS AND/OR IMPLIED ## WARRANTIES, INCLUDING WARRANTIES OF MERCHANTABILITY, FITNESS FOR A ## PARTICULAR PURPOSE, AGAINST HIDDEN DEFECTS, AND ANY WARRANTIES ## ARISING FROM A COURSE OF DEALING, USAGE OR TRADE PRACTICE. TCP ## DOES NOT WARRANT THAT THE TCP SERVICES WILL BE UNINTERRUPTED OR ## ERROR-FREE. NOTHING STATED OR IMPLIED BY TCP WHETHER THROUGH THE ## TCP SERVICES OR OTHERWISE SHOULD BE CONSIDERED LEGAL COUNSEL. ## TCP HAS NO RESPONSIBILITY TO NOTIFY CLIENT OF ANY CHANGES IN THE LAW ## THAT MAY AFFECT USE OF THE TCP SERVICES. ANY ORAL STATEMENT OR ## IMPLICATION BY ANY PERSON CONTRADICTING THE FOREGOING IS ## UNAUTHORIZED AND SHALL NOT BE BINDING ON TCP. CLIENT ACKNOWLEDGES ## THAT IN ENTERING INTO THIS AGREEMENT, CLIENT HAS RELIED UPON CLIENT’S ## OWN EXPERIENCE, SKILL AND JUDGMENT TO EVALUATE THE TCP SERVICES ## AND THAT CLIENT HAS SATISFIED ITSELF AS TO THE SUITABILITY OF SUCH ## SERVICES TO MEET CLIENT’S BUSINESS AND LEGAL REQUIREMENTS. 19.Indemnification. 19.1 Client hereby acknowledges and agrees that TCP may not be aware of all rights available to Client’s Designated Users or Employees under all data protection regimes. Client, to the extent permitted by law, shall indemnify, defend and hold harmless TCP, its Affiliates, Subprocessors, officers, managers, directors, employees, agents, advisors and other representatives (the “TCP Indemnitees”) from and against any lawsuit, liability, loss, cost or expense (including reasonable attorneys’ fees) actually incurred or suffered by TCP Indemnitees of every kind and nature to the extent caused by or resulting from (i) any breach of a representation or warranty made by Client under this Agreement; or (ii) a third-party claim made against a TCP Indemnitee arising from or related to Client’s failure to comply with any applicable domestic or foreign data protection laws or regulations. Client shall have the right to control any defense provided pursuant to this ## G3, Attachment 1 ## Council Packet Page Number 122 of 483 TCP Master Services Agreement | TCP 9.8.25 13 Section 19.1, provided, however, that Client shall not, without TCP’s prior written consent, (A) enter into any settlement or compromise or consent to the entry of any judgment that does not include the delivery by the claimant or plaintiff to the applicable TCP Indemnitee of a written release from all liability in respect of such third party claim, or (B) enter into any settlement or compromise with respect to any third party claim that may adversely affect the applicable TCP Indemnitee other than as a result of money damages or other monetary payments that are indemnified hereunder. 19.2 TCP will indemnify, defend and hold harmless Client and its Affiliates (the “Client Indemnitees”) from and against any lawsuit, liability, loss, cost or expense actually incurred or suffered by a Client Indemnitee of every kind and nature to the extent caused by or resulting from a third-party claim made against a Client Indemnitee that the TCP Technology infringes on any U.S. intellectual property right of a third party; provided, however, that TCP is notified in writing of such claim promptly after such claim is made upon Client. TCP shall have the right to control any defense provided pursuant to this Section 19.2. In no event shall Client settle any such claim without TCP’s prior written approval. If such a claim is made or if the TCP Technology, in TCP’s opinion, is likely to become subject to such a claim, TCP may, at its option and expense, either (i) procure the right to continue using the TCP Technology or portion thereof, or (ii) replace or modify the TCP Technology or portion thereof so that it becomes non-infringing. If TCP determines that neither alternative is reasonably practicable, TCP may terminate this Agreement with respect to the portion of the TCP Technology infringing or alleged to infringe. TCP shall have no liability or obligation under this Section 19.2 if the claim arises from (i) any alteration or modification to the TCP Technology other than by TCP, (ii) any combination of the TCP Technology with other programs or data not furnished by TCP, or (iii) any use of the TCP Technology prohibited by this Agreement or otherwise outside the scope of use for which the TCP Technology is intended. 20.Liability Limitation. Except for claims arising out of Section 19.2 (TCP’s Intellectual Property Indemnity) and Section 5 (Confidential Information), in no event shall TCP’s aggregate liability, if any, including liability arising out of contract, negligence, strict liability in tort or warranty, or otherwise, exceed the sum of amounts paid by Client to TCP during the twelve (12) months immediately prior to the date of the claim. 21.Notices. Any notice or communication required or permitted to be given hereunder may be delivered by hand, deposited with an overnight courier, sent by email (provided delivery is confirmed), or U.S. Mail (registered or certified only), return receipt requested, to the address set forth on the initial page hereof. 22.Assignment. This Agreement shall not be assigned by either Party without the prior written consent of the other Party, which shall not be unreasonably withheld; provided, however, that either Party may, without the prior consent of the other, assign all of its rights under this Agreement to (i) such Party’s parent company or a subsidiary of such Party, (ii) a purchaser of all or substantially all of such Party’s assets related to this Agreement, or (iii) a third party participating in a merger, acquisition, sale of assets or other corporate reorganization in which such Party is participating. This Agreement shall ## G3, Attachment 1 ## Council Packet Page Number 123 of 483 TCP Master Services Agreement | TCP 9.8.25 14 bind and inure to the benefit of the Parties and their respective successors and permitted assigns. 23.Continuing Obligations. Those clauses, the survival of which is necessary for the interpretation or enforcement of this Agreement, shall continue in full force and effect in accordance with their terms notwithstanding the expiration or termination hereof, such clauses to include the following: (i) any and all warranty disclaimers, limitations on or limitations of liability and indemnities granted by either Party herein; (ii) any terms relating to the ownership or protection of intellectual property rights or Confidential Information of either Party, or any remedy for breach thereof; and (iii) the payment of taxes, duties, or any money to either Party hereunder. 24.Marketing. During the Term hereof, Client agrees that TCP may publicly refer to Client, orally and in writing, as a customer of TCP. Any other reference to Client by TCP requires the written consent of Client. 25.Force Majeure. Except for the obligation to make payments, neither Party will be liable for any failure or delay in its performance under this Agreement due to any cause beyond its reasonable control, including acts of war, terrorism, acts of God, epidemic, earthquake, flood, embargo, riot, sabotage, labor shortage or dispute, governmental act or complete or partial failure of the Internet (not resulting from the actions or inactions of TCP), provided that the delayed Party: (i) gives the other Party prompt notice of such cause, and (ii) uses its reasonable commercial efforts to promptly correct such failure or delay in performance. 26.Dispute Resolution. For any dispute, controversy or claims arising out of or relating to this Agreement or the breach, termination, interpretation or invalidity thereof or any Invoice, or Order Form, the Parties shall endeavor for a period of two (2) weeks to resolve the Dispute by negotiation. This period may be extended by mutual agreement of the Parties. In the event the Dispute is not successfully resolved, the Parties agree to submit the Dispute to litigation in a court of competent jurisdiction. ## 27.Waiver of Jury Trial. EACH PARTY IRREVOCABLY AND UNCONDITIONALLY ## WAIVES, TO THE FULLEST EXTENT PERMITTED BY APPLICABLE LAW, ANY RIGHT ## IT MAY HAVE TO A TRIAL BY JURY IN ANY LEGAL ACTION, PROCEEDING, CAUSE ## OF ACTION, OR COUNTERCLAIM ARISING OUT OF OR RELATING TO THIS ## AGREEMENT, INCLUDING ANY EXHIBITS, SCHEDULES, AND APPENDICES ## ATTACHED TO THIS AGREEMENT, OR THE TRANSACTIONS CONTEMPLATED ## HEREBY. EACH PARTY CERTIFIES AND ACKNOWLEDGES THAT (A) NO ## REPRESENTATIVE OF THE OTHER PARTY HAS REPRESENTED, EXPRESSLY OR ## OTHERWISE, THAT THE OTHER PARTY WOULD NOT SEEK TO ENFORCE THE ## FOREGOING WAIVER IN THE EVENT OF A LEGAL ACTION, (B) IT HAS ## CONSIDERED THE IMPLICATIONS OF THIS WAIVER, (C) IT MAKES THIS WAIVER ## KNOWINGLY AND VOLUNTARILY, AND (D) IT HAS BEEN INDUCED TO ENTER INTO ## THIS AGREEMENT BY, AMONG OTHER THINGS, THE MUTUAL WAIVERS AND ## CERTIFICATIONS IN THIS SECTION 27. ## G3, Attachment 1 ## Council Packet Page Number 124 of 483 TCP Master Services Agreement | TCP 9.8.25 15 28.Class Action Waiver. THE PARTIES WAIVE ANY RIGHT TO ASSERT ANY ## CLAIMS AGAINST THE OTHER PARTY AS A REPRESENTATIVE OR MEMBER IN ## ANY CLASS OR REPRESENTATIVE ACTION, EXCEPT WHERE SUCH WAIVER IS ## PROHIBITED BY LAW OR DEEMED BY A COURT OF LAW TO BE AGAINST PUBLIC ## POLICY. TO THE EXTENT EITHER PARTY IS PERMITTED BY LAW OR COURT OF ## LAW TO PROCEED WITH A CLASS OR REPRESENTATIVE ACTION AGAINST THE ## OTHER, THE PARTIES AGREE THAT: (I) THE PREVAILING PARTY SHALL NOT BE ## ENTITLED TO RECOVER ATTORNEYS’ FEES OR COSTS ASSOCIATED WITH ## PURSUING THE CLASS OR REPRESENTATIVE ACTION (NOT WITHSTANDING ANY ## OTHER PROVISION IN THIS AGREEMENT); AND (II) THE PARTY WHO INITIATES ## OR PARTICIPATES AS A MEMBER OF THE CLASS WILL NOT SUBMIT A CLAIM OR ## OTHERWISE PARTICIPATE IN ANY RECOVERY SECURED THROUGH THE CLASS ## OR REPRESENTATIVE ACTION. 29.Applicable Law; Jurisdiction; Limitations Period. This Agreement shall be cons trued under the laws of the State of Texas, without regard to its principles of conflicts of law. To the extent permitted by law, no action, regardless of form, arising out of this Agreement may be brought by either Party more than one (1) year after the cause of action has arisen. 30.Counterparts; Facsimile Signatures. This Agreement may be executed in multiple counterparts, each of which, when executed and delivered, shall be deemed an original, but all of which shall constitute one and the same instrument. Any signature page of any such counterpart, or any email transmission thereof, may be attached or appended to any other counterpart to complete a fully executed counterpart of this Agreement, and any email transmission of any signature of a Party shall be deemed an original and shall bind such Party. 31.Miscellaneous. This Agreement constitutes the entire understanding of the Parties with respect to the subject matter of this Agreement and merges all prior communications, understandings, and agreements. This Agreement may be modified only by a written agreement signed by the Parties. In the event of a conflict between any of the aforementioned documents, the following order of priority shall control: 1) the Data Processing Addendum, 2) the Privacy Policy, 3) the Order Form, 4) this Agreement, 5) the Service Level Agreement, then 6) the Hardware Support and Maintenance Agreement (if applicable). The failure of either Party to enforce any of the provisions hereof at any time shall not be a waiver of such provision, any other provision, or of the right of such Party thereafter to enforce any provision hereof. If any provision of this Agreement is declared invalid or unenforceable, such provision shall be deemed modified to the extent necessary and possible to render it valid and enforceable. In any event, the unenforceability or invalidity of any provision shall not affect any other provision of this Agreement, and this Agreement shall continue in full force and effect and be construed and enforced as if such provision had not been included or had been modified as above provided. ## [Signature Page Follows] ## G3, Attachment 1 ## Council Packet Page Number 125 of 483 TCP Master Services Agreement | TCP 9.8.25 16 Accepted by: ## Client TimeClock Plus, LLC ## By: By: ## Name: Name: ## Title: Title: ## G3, Attachment 1 ## Council Packet Page Number 126 of 483 billing@tcpsoftware.com +1 (325) 223-9500 www.tcpsoftware.com Page 1 of 2 ## CLIENT INFORMATION ## Shipping Method: ## Purchased for: City of Maplewood ## Bill To: Maplewood Fire Department, Minnesota ## Billing Address: 1830 County Road B E ## Maplewood, Minnesota 55109 ## United States ## Billing Contact Name: Michael Mondor ## Billing Contact Email: michael.mondor@maplewoodmn.gov ## Billing Contact Phone: +1 651-249-2802 ## Contract Contact Name: Marylee Abrams ## Contract Contact Email: marylee.abrams@maplewoodmn.gov ## BILLING TERMS ## INITIAL TERMRENEWAL TERMPAYMENT TERMPAYMENT METHOD ## 12 MONTHS36 MONTHSNET 90 CHECK ## ITEM DESCRIPTIONPRICE PER UNITQUANTITYCHARGE TYPEORDER TOTAL ## TIMECLOCK PLUS ENTERPRISE ## LICENSE (ANNUAL) ## $48.00123RECURRING$5,904.00 ## TIMECLOCK PLUS ## IMPLEMENTATION SERVICES ## (PREPAID HOURS) ## $206.5021ONE-TIME$4,336.50 ## ALADTEC IMPLEMENTATION ## SERVICES (PREPAID HOURS) ## $206.507ONE-TIME$1,445.50 ## SUBTOTAL $11,686.00 ## TAXES $0.00 ## GRAND TOTAL $11,686.00 ## QUOTE EXPIRATION DATE : 08/27/2026 ## CURRENCY ## USD ## ABCDEFGHIJKLMNOPQRSTUVWXYZTIMECLOCK PLUS, ## LLC 1 ## TIMECLOCK DRIVE ## SAN ANGELO , T X 76904 ## G3, Attachment 2 ## Council Packet Page Number 127 of 483 billing@tcpsoftware.com +1 (325) 223-9500 www.tcpsoftware.com Page 2 of 2 ## SPECIAL TERMS: ADDING TIMECLOCK PLUS - PAYROLL MUNIS ## INTEGRATE CURRENT ALADTEC WITH TIMECLOCK PLUS. ## SET PAYMENT TERMS TO NET 90 FOR THE 90 DAY PROOF OF CONCEPT GUARANTEE. ## PRICING GUARANTEE FOR 3 YEAR TERM ## SERVICE TERMS & CONDITIONS TimeClock Plus, LLC ("TCP"), a Delaware limited liability company, will provide Client and its authorized Employees and Users access to the Services during the Initial Service Term in accordance with the complete terms and conditions (collectively the "Licensing Agreement") found at: https://www.tcpsoftware.com/legal TCP reserves the right to modify the Licensing Agreement at TCP’s sole discretion provided that changes shall not materially decrease the Services features and functionalities that Client has subscribed to during the then-current term. Should TCP make any modifications to the Licensing Agreement, TCP will post the amended terms on the applicable URL link and will update the "Last Updated Date" within such documents to notify Client of said changes. This Order Form is entered into as of the Contract Start Date contained herein (the "Effective Date") by and between TimeClock Plus, LLC and the entity named in the Bill To section herein (the "Client"), and is subject to the Licensing Agreement. In the event of any conflict between the Order Form and the Terms and Conditions (as applicable), the terms of the Order Form shall control. Client shall pay all fees or charges in accordance with those outlined on the Order Form. Except for cases of TCP breach, all fees are committed and non-cancelable during the term of the agreement. The individuals executing this Agreement on behalf of each Party represent and warrant to the other Party that they are fully authorized and legally capable of executing this Agreement on behalf of such Party and that such execution is binding upon such Party. Accepted by: ## ClientTimeClock Plus, LLC ## By:By: ## Name: /clientSignature/ ## Name: /tcpSignature/ ## Title: /clientName/ ## Title: /tcpName/ /clientTitle//tcpTitle/ ## G3, Attachment 2 ## Council Packet Page Number 128 of 483 ## CITY COUNCIL STAFF REPORT ## Meeting Date July 27, 2026 ## REPORT TO: Michael Sable, City Manager ## REPORT FROM: Steven Love, Public Works Director ## Scott Schultz, Utility/Fleet Superintendent ## PRESENTER: Steven Love, Public Works Director ## AGENDA ITEM: Purchase of Two Toolcat Work Machines ## Action Requested:  Motion ☐ Discussion ☐ Public Hearing Form of Action: ☐ Resolution ☐ Ordinance  Contract/Agreement ☐ Proclamation ## Summary: The City of Maplewood’s 2026-2030 Capital Improvement Plan (CIP) identified the purchase of a sidewalk machine to aid in snow removal activities. Due to the higher-than-anticipated costs of a sidewalk machine, an alternative purchase of two toolcat work machines is recommended. City council approval is needed to move forward with this purchase. ## Recommended Action: Motion to approve the purchase of two toolcat work machines and direct the mayor and city manager to enter into a contract with Tri-State Bobcat under Sourcewell Contract #020223-CEC in the amount of $150,274.98. ## Fiscal Impact: Is There a Fiscal Impact? ☐ No  Yes, the true or estimated cost is $150,274.98 Financing source(s): ☐ Adopted Budget ☐ Budget Modification ☐ New Revenue Source ☐ Use of Reserves  O ther: The 2026-2030 CIP identified $150,000 for the purchase of a sidewalk machine. The cost for the purchase of the two toolcats and snow blower attachments ($150,274.98) is $274.98 above the CIP amount. The finance director has reviewed the fleet fund balance, and there are sufficient funds to move forward with the purchase. ## Strategic Plan Relevance:  Safety ◊ Focus Area: Maintain and enhance infrastructure and environmental systems ## ☐ Sustainability ◊ Focus Area: ## ☐ Development ◊ Focus Area: The new toolcat work machines will be used year-round by all public works divisions to maintain the city’s infrastructure. ## Background: The 2026–2030 Capital Improvement Program (CIP) includes $150,000 for the purchase of a sidewalk machine. The primary function of this equipment is sidewalk snow removal. ## G4 ## Council Packet Page Number 129 of 483 During the procurement process, staff obtained pricing for a dedicated sidewalk machine with a snowblower attachment and found the cost exceeded $250,000, well above the budgeted amount. In response to these increased costs, public works staff evaluated alternative equipment options and determined that purchasing two toolcat work machines would provide a more cost-effective and versatile solution. The city currently operates three toolcat work machines that are used year-round across all public works divisions and serve as the primary equipment for sidewalk snow removal. The proposed toolcats are compatible with the existing attachments, allowing the toolcats to be used for a variety of maintenance activities throughout the year in addition to snow removal. Using the $150,000 CIP allocation, the city can purchase two toolcat work machines equipped with snowblower attachments for a total cost of $150,274.98. The two additional machines will increase the city's sidewalk snow removal capacity and improve service to residents. The total purchase price exceeds the CIP budget by $274.98. The finance director has reviewed the fleet fund and confirmed funds are available to cover the additional cost and proceed with the purchase. ## Attachments: ## 1. Quote/Specs from Tri-State Bobcat 2. Quote/Specs from Quickattach ## G4 ## Council Packet Page Number 130 of 483 -Bobcat. ## Product Quotation ## Your Bobcat Contact ## Nate Dwelle ## Your Customer Contact ## Quotation Number: ND1909315 ## Quote Sent Date: Jul 09, 2026 ## Expiration Date: Aug 08, 2026 Phone: +17012052517 Email: na 1e .dwelle adoo-an. om Deliver to ## Bobcat Dealer ## CITY OF MAPLEWOOD ## Tri-State Bobcat, Inc, Little Canada, MN ## 71 MINNESOTA AVE ## LITTLE CANADA, MN, 55117 ## Item Name ## Bobcat UW56 ## Standard Equipment: ## Adjustable Vinyl Seats ## All-Wheel Steer ## Automatically Activated Glow Plugs ## Auxili ary ## Hydraulics Variable Flow with dual direction detent ## Beverage Holders ## Bob-Tach ## Boom Float ## Cargo Box Support ## Cruise Control ## Speed Management ## Enclosed Cab with HV AC ## Dual Port USB charger ## Lower Engine Guard ## Limited Slip Transaxle ## Item Number ## Ml225 ## Engine and Hydraulic Monitor with Shutdown ## Front LED Work Lights ## Full-time Four-Wheel Drive ## Deluxe Road Package ## Ml225-P0I-C01 ## Deluxe Road Package includes: Backup Alarm, Tum Signals, ## Flashers, Tail Lights, Brake Lights, Rear view mirror, Side Mirrors, Hom, Rear work lights, and headlights ## Attachment Control ## Ml225-R08-C02 ## Engine Block Heater ## Ml225-A01-C02 ## Heavy Duty Battery ## Ml225-R07-C02 ## Quantity ## Price Each ## Total 2 59,113.60 118,227.20 ## Horsepower Management ## Roll ## Over Protective Structure (ROPS) . Meets Requirements of ## SAE-JI 040 & ISO 34 71 ## Falling Object Protective Structure (FOPS) . Meets ## Requirements of SAE-11043 & ISO3449, Level I ## Dome Light ## Hydraulic Dump Box ## Instrumentation: Standard 5" Display with Keyless Start, Engine ## Temperature and Fuel Gauges Hour meter, RPM and Warning Indicators. Includes maintenance interval notification, fault display, job codes, quick start, and security lockouts. ## Joystick, Manually Controlled with Lift Arm Float ## Lift Arm Support ## Parking Brake, automatic ## Power Steering with Tilt Steering Wheel ## Radiator Screen ## Rear Receiver Hitch ## Seat Belts, Shoulder Harness ## Spark Arrestor Muffler Suspension, 4-wheel independent Tires: 27 x 10.5-15 (8 ply), Lug Tread ## Toolcat Interlock Control System (TICS) ## Two-Speed Transmission Machine Warranty: 12 Months, unlimited hours Bobcat Engine Warranty: Additional 12 Months or total of 2000 hours after initial 12 month warranty 2 2,384.90 4,769.80 2 2 2 206.50 117.60 84.70 413.00 235.20 169.40 ## G4, Attachment 1 ## Council Packet Page Number 131 of 483 ## G4, Attachment 1 ## Council Packet Page Number 132 of 483 ## G4, Attachment 1 ## Council Packet Page Number 133 of 483 ## G4, Attachment 2 ## Council Packet Page Number 134 of 483 ## CIT ## Y COUNCIL STAFF REPORT ## Meeting Date July 27, 2026 ## REPORT TO: Michael Sable, City Manager ## REPORT FROM: Steven Love, Director of Public Works/City Engineer ## Jon Jarosch, Assistant City Engineer ## Tyler Strong, Civil Engineer II ## PRESENTER: Steven Love AGENDA ITEM: Resolution Accepting Grant Award from the Metropolitan Council for Inflow ## and Infiltration Improvements ## Action Requested:  Motion☐Discussion ☐ Public Hearing Form of Action: Resolution ☐ Ordinance☐Contract/Agreement ☐ Proclamation ## Su mmary: The city council approved a grant agreement with the Metropolitan Council for the 2023 Inflow and Infiltration (I&I) Grant Program on May 27, 2025. The Metropolitan Council has since finalized the grant award amount. The city council will consider adopting a resolution accepting the final grant award for eligible inflow and infiltration improvements completed as part of the 2024 and 2025 Street Improvement Projects. ## Recom mended Action: Motion to approve a resolution accepting the grant award from the Metropolitan Council for inflow and infiltration improvements and direct the mayor and the city manager to sign the agreement. Minor revisions as approved by the city attorney are authorized as needed. ## Fiscal ## Impact: Is There a Fiscal Impact? ☐ No  Yes, the true or estimated cost is $121,235 Financing source(s): ☐ Adopted Budget ☐ Budget Modification ☐ New Revenue Source ☐Use of Reserves  O ther: The grant award will reimburse the city for I&I improvements made on its 2024 & 2025 street improvement projects. ## St ## rategic Plan Relevance: Safety◊Focus Area: Maintain and enhance infrastructure and environmental systems Sustainability ◊ Focus Area: Maintain strong financial health and stability ☐Development ◊ Focus Area: As a part of Maplewood’s 2024 & 2025 Street Improvement Projects, select sanitary sewer mains were lined, and outdated sanitary sewer structure castings were replaced. These improvements reduce the volume of groundwater and surface water entering the sanitary sewer system. ## G5 ## Council Packet Page Number 135 of 483 ## Background: The 2023 Municipal Inflow and Infiltration (I&I) Grant Program provides $12 million in state bond funding to assist municipalities with capital improvements that reduce the entry of groundwater and surface water into public sanitary sewer systems. As part of its street improvement program, the city incorporates sanitary sewer main lining and the replacement of outdated sanitary sewer structure castings to reduce inflow and infiltration. Both improvements are eligible for reimbursement under the grant program. The Metropolitan Council has determined the city's final grant reimbursement amount to be $121,235. Acceptance of the grant award by city council resolution is required before reimbursement funds can be distributed. ## At tachments: ## 1.Metropolitan Council 2023 I&I Final Grant Agreement ## 2.2023 I&I Grant Resolution ## G5 ## Council Packet Page Number 136 of 483 ## Generic GO Bond Proceeds Ver – 10/26/20 ## Grant Agreement for Program End Grants ## General Obligation Bond Proceeds ## Grant Agreement - End Grant for the ## City of Maplewood Sanitary Sewer System ## Improvement Project under the ## Municipal Publicly Owned Infrastructure ## Inflow and Infiltration Grant Program ## G5, Attachment 1 ## Council Packet Page Number 137 of 483 ## Generic GO Bond Proceeds i Ver – 10/26/20 ## Grant Agreement for Program End Grants ## TABLE OF CONTENTS ## RECITALS ## Article I - DEFINITIONS ## Section 1.01 – Defined Terms ## Article II - GRANT Section 2.01 – Grant of Monies ## Section 2.02 – Public Ownership ## Section 2.03 – Use of Grant Proceeds Section 2.04 – Operation of the Real Property and Facility ## Section 2.05 – Public Entity Representations and Warranties Section 2.06 – Ownership by Leasehold or Easement Section 2.07 – Event(s) of Default Section 2.08 – Remedies Section 2.09 – Notification of Event of Default Section 2.10 – Survival of Event of Default ## Section 2.11 – Term of Grant Agreement ## Section 2.12 – Modification and/or Early Termination of Grant Section 2.13 – Excess funds ## Article III – USE CONTRACTS [NOT USED IN THIS AGREEMENT] The provisions of Article III are not applicable to this Agreement. ## Article IV – SALE Section 4.01 – Sale Section 4.02 – Proceeds of a Sale ## Article V – COMPLIANCE WITH G.O. COMPLIANCE LEGISLATION ## AND THE COMMISSIONER’S ORDER ## Section 5.01 – State Bond Financed Property ## Section 5.02 – Preservation of Tax Exempt Status Section 5.03 – Changes to G.O. Compliance Legislation or the Commissioner’s Order ## Article VI – DISBURSEMENT OF GRANT PROCEEDS ## Section 6.01– Disbursement of Grant ## Section 6.02 – Conditions Precedent to Disbursement of Grant ## Article VII- MISCELLANEOUS Section 7.01 – Insurance Section 7.02 – Condemnation ## Section 7.03 – Use, Maintenance, Repair and Alterations ## Section 7.04 – Records Keeping and Reporting ## Section 7.05 – Inspections by State Entity ## G5, Attachment 1 ## Council Packet Page Number 138 of 483 ## Generic GO Bond Proceeds ii Ver – 10/26/20 ## Grant Agreement for Program End Grants ## Section 7.06 – Data Practices Section 7.07 – Non-Discrimination ## Section 7.08 – Worker’s Compensation ## Section 7.09 – Antitrust Claims Section 7.10 – Review of Plans and Cost Estimates [Not used in this Agreement] ## Section 7.11 – Prevailing Wages Section 7.12 – Liability Section 7.13 – Indemnification by the Public Entity Section 7.14 – Relationship of the Parties Section 7.15 – Notices ## Section 7.16 – Binding Effect and Assignment or Modification Section 7.17 – Waiver ## Section 7.18 – Entire Agreement Section 7.19 – Choice of Law and Venue Section 7.20 – Severability Section 7.21 – Time of Essence Section 7.22 – Counterparts ## Section 7.23 – Matching Funds Section 7.24 – Source and Use of Funds ## Section 7.25 – Third-Party Beneficiary ## Section 7.26 – Public Entity Tasks ## Section 7.27 – State Entity and Commissioner Required Acts and Approvals. ## Section 7.28 – Applicability to Real Property and Facility Section 7.29 – E-Verification ## Section 7.30 – Additional Requirements ## Attachment I – DECLARATION ## Attachment II – LEGAL DESCRIPTION OF REAL PROPERTY ## Attachment III – SOURCE AND USE OF FUNDS ## Attachment IV – GRANT APPLICATION ## G5, Attachment 1 ## Council Packet Page Number 139 of 483 ## Generic GO Bond Proceeds 1 Ver – 10/26/20 ## Grant Agreement for Program End Grants ## General Obligation Bond Proceeds ## Grant Agreement SG-21295 – End Grant for the ## City of Maplewood Sanitary Sewer System Improvement Project under the ## 2023 Municipal Publicly Owned Infrastructure Inflow and Infiltration Grant ## Program THIS AGREEMENT shall be effective as of May 1 st , 2026, and is between the City of Maplewood, a Minnesota Municipal Corporation (the “Public Entity”), and the Metropolitan Council (the “State Entity”). ## RECITALS A. The State Entity has created and is operating a Municipal Publicly Owned Infrastructure Inflow and Infiltration Grant Program (the “State Program”) under the authority granted by Minn. Stat. § 473.5491 and all rules related to such legislation (the “State Program Enabling Legislation”). B. Under the State Program, the State Entity is authorized to provide grants that are funded with proceeds of state general obligation bonds authorized to be issued under Article XI, § 5(a) of the Minnesota Constitution. C. Under the State Program the recipients of a grant must use such funds to perform those functions delineated in the State Program Enabling Legislation. D. The Public Entity submitted, if applicable, a grant application to the State Entity in which the Public Entity requests a grant from the State Program the proceeds of which will be used for the purposes delineated in such grant application. E. The Public Entity has applied to and been selected by the State Entity for a receipt of a grant from the State Program in an amount of $,.00 (the “Program Grant”), the proceeds must be used by the Public Entity to perform those functions and activities imposed by the State Entity under the State Program and, if applicable, delineated in that certain grant application (the “Grant Application”) attached hereto as Attachment V that the Public Entity submitted to the State Entity. F. Under the provisions contained in Minnesota Laws 2023, chapter 72, article 1, section 17, subdivision 2., the Public Entity has been given the authority to perform those functions and activities required of it under the State Program and, if applicable, delineated in Grant Application attached hereto as Attachment V that the Public Entity submitted to the State Entity. G. The Public Entity’s receipt and use of the Program Grant to acquire an ownership interest in and/or improve real property (the “Real Property”) and, if applicable, structures situated ## G5, Attachment 1 ## Council Packet Page Number 140 of 483 ## Generic GO Bond Proceeds 2 Ver – 10/26/20 ## Grant Agreement for Program End Grants thereon (the “Facility”) will cause the Public Entity’s ownership interest in all of such real property and structures to become “state bond financed property”, as such term is used in Minn. Stat. § 16A.695 (the “G.O. Compliance Legislation”) and in that certain “Fourth Order Amending Order of the Commissioner of Finance Relating to Use and Sale of State Bond Financed Property” executed by the Commissioner of Minnesota Management and Budget and dated July 30, 2012, as amended (the “Commissioner’s Order”), even though such funds may only be a portion of the funds being used to acquire such ownership interest and/or improve such real property and structures and that such funds may be used to only acquire such ownership interest and/or improve a part of such real property and structures. H.The Public Entity and the State Entity desire to set forth herein the provisions relating to the granting and disbursement of the proceeds of the Program Grant to the Public Entity and the operation of the Real Property and, if applicable, Facility. IN CONSIDERATION of the grant described and other provisions in this Agreement, the parties to this Agreement agree as follows. ## Article I ## DEFINITIONS Section 1.01 Defined Terms. As used in this Agreement, the following terms shall have the meanings set out respectively after each such term (the meanings to be equally applicable to both the singular and plural forms of the terms defined), unless the context specifically indicates otherwise: “Agreement” - means this General Obligation Bond Proceeds Grant Agreement - End Grant for the City of Maplewood Sanitary Sewer System Improvement Project under the 2023 Municipal Publicly Owned Infrastructure Inflow and Infiltration Grant Program, as such exists on its original date and any amendments, modifications or restatements thereof. “Approved Debt” – means public or private debt of the Public Entity that is consented to and approved, in writing, by the Commissioner of MMB, the proceeds of which were or will used to acquire an ownership interest in or improve the Real Property and, if applicable, Facility, other than the debt on the G.O. Bonds. Approved Debt includes, but is not limited to, all debt delineated in Attachment III to this Agreement; provided, however, the Commissioner of MMB is not bound by any amounts delineated in such attachment unless he/she has consented, in writing, to such amounts. “Code” - means the Internal Revenue Code of 1986, as amended from time to time, and all treasury regulations, revenue procedures and revenue rulings issued pursuant thereto. “Commissioner of MMB” - means the commissioner of Minnesota Management and Budget, and any designated representatives thereof. “Commissioner’s Order” - means the “Fourth Order Amending Order of the Commissioner of Finance Relating to Use and Sale of State Bond Financed Property” ## G5, Attachment 1 ## Council Packet Page Number 141 of 483 ## Generic GO Bond Proceeds 3 Ver – 10/26/20 ## Grant Agreement for Program End Grants executed by the Commissioner of Minnesota Management and Budget and dated July 30, 2012, as amended. “Counterparty” - means any entity with which the Public Entity contracts under a Use Contract. This definition is only needed and only applies if the Public Entity enters into an agreement with another party under which such other party will operate the Real Property, and if applicable, Facility. For all other circumstances this definition is not needed and should be ignored and treated as if it were left blank, and any reference to this term in this Agreement shall be ignored and treated as if the reference did not exist. “Declaration” - means a declaration, or declarations, in the form contained in Attachment I to this Agreement and all amendments thereto, indicating that the Public Entity’s ownership interest in the Real Property and, if applicable, Facility is bond financed property within the meaning of the G.O. Compliance Legislation and is subject to certain restrictions imposed thereby. “Event of Default” - means one or more of those events delineated in Section 2.07. “Facility”, if applicable, - means City of Maplewood sanitary sewer collection system, which is located, or will be constructed and located, on the Real Property and all equipment that is a part thereof that was purchased with the proceeds of the Program Grant. “Fair Market Value” – means either (i) the price that would be paid by a willing and qualified buyer to a willing and qualified seller as determined by an appraisal that assumes that all liens and encumbrances on the property being sold that negatively affect the value of such property, will be paid and released, or (ii) the price bid by a purchaser under a public bid procedure after reasonable public notice, with the proviso that all liens and encumbrances on the property being sold that negatively affect the value of such property, will be paid and released at the time of acquisition by the purchaser. “G.O. Bonds” - means that portion of the state general obligation bonds issued under the authority granted in Article XI, § 5(a) of the Minnesota Constitution the proceeds of which are used to fund the Program Grant and any bonds issued to refund or replace such bonds. “G.O. Compliance Legislation” - means Minn. Stat. § 16A.695, as it may be amended, modified or replaced from time to time unless such amendment, modification or replacement imposes an unconstitutional impairment of a contract right. “Grant Application” – means that certain grant application attached hereto as Attachment IV that the Public Entity submitted to the State Entity. This definition is only needed and only applies if the Public Entity submitted a grant application to the State Entity. If the Public Entity did not submit a grant application to the State Entity, then this definition is not needed and should be ignored and treated as if it were left blank, and any reference to this term in this Agreement shall be ignored and treated as if the reference did not exist. ## G5, Attachment 1 ## Council Packet Page Number 142 of 483 ## Generic GO Bond Proceeds 4 Ver – 10/26/20 ## Grant Agreement for Program End Grants “Initial Acquisition and Betterment Costs” – means the cost to acquire the Public Entity’s ownership interest in the Real Property and, if applicable, Facility if the Public Entity does not already possess the required ownership interest, and the costs of betterments of the Real Property and, if applicable, Facility; provided, however, the Commissioner of MMB is not bound by any specific amount of such alleged costs unless he/she has consented, in writing, to such amount. “Leased/Easement Premises” - means the real estate and structures, if any, that are leased to the Public Entity under a Real Property/Facility Lease or granted to the Public Entity under an easement. This definition is only needed and only applies if the Public Entity’s ownership interest in the Real Property, the Facility, if applicable, or both, is by way of a leasehold interest under a Real Property/Facility Lease or by way of an easement. For all other circumstances this definition is not needed and should be ignored and treated as if it were left blank, and any reference to this term in this Agreement shall be ignored and treated as if the reference did not exist. “Lessor/Grantor” – means the fee owner/lessor or grantor of the Leased/Easement Premises. This definition is only needed and only applies if the Public Entity’s ownership interest in the Real Property, the Facility, if applicable, or both, is by way of a leasehold interest under a Real Property/Facility Lease or by way of an easement. For all other circumstances this definition is not needed and should be ignored and treated as if it were left blank, and any reference to this term in this Agreement shall be ignored and treated as if the reference did not exist. “Outstanding Balance of the Program Grant” – means the portion of the Program Grant that has been disbursed to or on behalf of the Public Entity minus any portion thereof previously paid back to the Commissioner of MMB. “Ownership Value”, if any – means the value, if any, of the Public Entity’s ownership interest in the Real Property and, if applicable, Facility that existed concurrent with the Public Entity’s execution of this Agreement. Such value shall be established by way of an appraisal or by such other manner as may be acceptable to the State Entity and the Commissioner of MMB. The parties hereto agree and acknowledge that such value is $493,810.00 or Not Applicable; provided, however, the Commissioner of MMB is not bound by any inserted dollar amount unless he/she has consented, in writing, to such amount. If no dollar amount is inserted and the blank “Not Applicable” is not checked, a rebuttable presumption that the Ownership Value is $0.00 shall be created. (The blank “Not Applicable” should only be selected and checked when a portion of the funds delineated in Attachment III attached hereto are to be used to acquire the Public Entity’s ownership interest in the Real Property and, if applicable, Facility, and in such event the value of such ownership interest should be shown in Attachment III and not in this definition for Ownership Value). “Program Grant” - means a grant of monies from the State Entity to the Public Entity in the amount identified as the “Program Grant” in Recital E to this Agreement, as the amount thereof may be modified under the provisions contained herein. ## G5, Attachment 1 ## Council Packet Page Number 143 of 483 ## Generic GO Bond Proceeds 5 Ver – 10/26/20 ## Grant Agreement for Program End Grants “Project” – means the Public Entity’s acquisition, if applicable, of the ownership interests in the Real Property and, if applicable, Facility denoted in Section 2.02 along with the performance of the activities denoted in Section 2.03. (If the Public Entity is not using any portion of the Program Grant to acquire the ownership interest denoted in Section 2.02, then this definition for Project shall not include the acquisition of such ownership interest, and the value of such ownership interest shall not be included in Attachment III hereto and instead shall be included in the definition for Ownership Value under this Section.) “Public Entity” - means the entity identified as the “Public Entity” in the lead-in paragraph of this Agreement. “Real Property” - means the real property located in the County of Ramsey, State of Minnesota, legally described in Attachment II to this Agreement. “Real Property/Facility Lease” - means a long term lease of the Real Property, the Facility, if applicable, or both by the Public Entity as lessee thereunder. This definition is only needed and only applies if the Public Entity’s ownership interest in the Real Property, the Facility, if applicable, or both, is a leasehold interest under a lease. For all other circumstances this definition is not needed and should be ignored and treated as if it were left blank, and any reference to this term in this Agreement shall be ignored and treated as if the reference did not exist. “State Entity” - means the entity identified as the “State Entity” in the lead-in paragraph of this Agreement. “State Program” – means the program delineated in the State Program Enabling Legislation. “State Program Enabling Legislation” – means the legislation contained in the Minnesota statute(s) delineated in Recital A and all rules related to such legislation. “Subsequent Betterment Costs” – means the costs of betterments of the Real Property and, if applicable, Facility that occur subsequent to the date of this Agreement, are not part of the Project, would qualify as a public improvement of a capital nature (as such term in used in Minn. Constitution Art. XI, §5(a) of the Minnesota Constitution), and the cost of which has been established by way of written documentation that is acceptable to and approved, in writing, by the State Entity and the Commissioner of MMB. “Use Contract” - means a lease, management contract or other similar contract between the Public Entity and any other entity that involves or relates to any part of the Real Property and/or, if applicable, Facility. This definition is only needed and only applies if the Public Entity enters into an agreement with another party under which such other party will operate the Real Property, and/or if applicable, Facility. For all other circumstances this definition is not needed and should be ignored and treated as if it were left blank, and any reference to this term in this Agreement shall be ignored and treated as if the reference did not exist. ## G5, Attachment 1 ## Council Packet Page Number 144 of 483 ## Generic GO Bond Proceeds 6 Ver – 10/26/20 ## Grant Agreement for Program End Grants “Useful Life of the Real Property and, if applicable, Facility” – means the term set forth in Section 2.05.V, which was derived as follows: (i) 30 years for Real Property that has no structure situated thereon or if any structures situated thereon will be removed, and no new structures will be constructed thereon, (ii) the remaining useful life of the Facility as of the effective date of this Agreement for Facilities that are situated on the Real Property as of the date of this Agreement, that will remain on the Real Property, and that will not be bettered, or (iii) the useful life of the Facility after the completion of the construction or betterments for Facilities that are to be constructed or bettered. ## Article II ## GRANT Section 2.01 Grant of Monies. The State Entity shall make and issue the Program Grant to the Public Entity and disburse the proceeds in accordance with the provisions of this Agreement. The Program Grant is not intended to be a loan even though the portion thereof that is disbursed may need to be returned to the State Entity or the Commissioner of MMB under certain circumstances. Section 2.02 Public Ownership. The Public Entity acknowledges and agrees that the Program Grant is being funded with the proceeds of G.O. Bonds, and as a result thereof all of the Real Property and, if applicable, Facility must be owned by one or more public entities. Such ownership may be in the form of fee ownership, a Real Property/Facility Lease, or an easement. In order to establish that this public ownership requirement is satisfied, the Public Entity represents and warrants to the State Entity that it has, or will acquire, the following ownership interests in the Real Property and, if applicable, Facility, and, in addition, that it possess, or will possess, all easements necessary for the operation, maintenance and management of the Real Property and, if applicable, Facility in the manner specified in Section 2.04: (Check the appropriate box for the Real Property and, if applicable, for the Facility.) Ownership Interest in the Real Property. Fee simple ownership of the Real Property. A Real Property/Facility Lease for the Real Property that complies with the requirements contained in Section 2.06. (If the term of the Real Property/Facility Lease is for a term authorized by a Minnesota statute, rule or session law, then insert the citation: ________________.) An easement for the Real Property that complies with the requirements contained in Section 2.06. (If the term of the easement is for a term authorized by a Minnesota statute, rule or session law, then insert the citation:________________.) (Check the appropriate box for the Real Property and, if applicable, for the Facility ## G5, Attachment 1 ## Council Packet Page Number 145 of 483 ## Generic GO Bond Proceeds 7 Ver – 10/26/20 ## Grant Agreement for Program End Grants Ownership Interest in, if applicable, the Facility. Fee simple ownership of the Facility. A Real Property/Facility Lease for the Facility that complies with all of the requirements contained in Section 2.06. (If the term of the Real Property/Facility Lease is for a term authorized by a Minnesota statute, rule or session law, then insert the citation: ________________.) Not applicable because there is no Facility. Section 2.03 Use of Grant Proceeds. The Public Entity shall use the Program Grant solely to reimburse itself for expenditures it has already made, or will make, in the performance of the following activities, and may not use the Program Grant for any other purpose. (Check all appropriate boxes.) Acquisition of fee simple title to the Real Property. Acquisition of a leasehold interest in the Real Property. Acquisition of an easement for the Real Property. Improvement of the Real Property. Acquisition of fee simple title to the Facility. Acquisition of a leasehold interest in the Facility. Construction of the Facility. Renovation of the Facility. 33 ## Sanitary Sewer System Improvements (Describe other or additional purposes.) Section 2.04 Operation of the Real Property and Facility. The Real Property and, if applicable, Facility must be used by the Public Entity or the Public Entity must cause such Real Property and, if applicable, Facility to be used, for those purposes required by the State Program and in accordance with the information contained in the Grant Application, or for such other ## G5, Attachment 1 ## Council Packet Page Number 146 of 483 ## Generic GO Bond Proceeds 8 Ver – 10/26/20 ## Grant Agreement for Program End Grants purposes and uses as the Minnesota legislature may from time to time designate, and for no other purposes or uses. The Public Entity may enter into Use Contracts with Counterparties for the operation of all or any portion of the Real Property and, if applicable, Facility; provided that all such Use Contracts must have been approved, in writing, by the Commissioner of MMB and fully comply with all of the provisions contained in Sections 3.01, 3.02 and 3.03. The Public Entity must, whether it is operating the Real Property and, if applicable, Facility or has contracted with a Counterparty under a Use Contract to operate all or any portion of the Real Property and, if applicable, Facility, annually determine that the Real Property and, if applicable, Facility is being used for the purpose required by this Agreement, and shall annually supply a statement, sworn to before a notary public, to such effect to the State Entity and the Commissioner of MMB. For those programs, if any, that the Public Entity will directly operate on all or any portion of the Real Property and, if applicable, Facility, the Public Entity covenants with and represents and warrants to the State Entity that: (i) it has the ability and a plan to fund such programs, (ii) it has demonstrated such ability by way of a plan that it submitted to the State Entity, and (iii) it will annually adopt, by resolution, a budget for the operation of such programs that clearly shows that forecast program revenues along with other funds available for the operation of such program will be equal to or greater than forecast program expenses for each fiscal year, and will supply to the State Entity and the Commissioner of MMB certified copies of such resolution and budget. For those programs, if any, that will be operated on all or any portion of the Real Property and, if applicable, Facility by a Counterparty under a Use Contract, the Public Entity covenants with and represents and warrants to the State Entity that: (i) it will not enter into such Use Contract unless the Counterparty has demonstrated that it has the ability and a plan to fund such program, (ii) it will require the Counterparty to provide an initial program budget and annual program budgets that clearly show that forecast program revenues along with other funds available for the operation of such program (from all sources) will be equal to or greater than forecast program expenses for each fiscal year, (iii) it will promptly review all submitted program budgets to determine if such budget clearly and accurately shows that the forecast program revenues along with other funds available for the operation of such program (from all sources) will be equal to or greater than forecast program expenses for each fiscal year, (iv) it will reject any program budget that it believes does not accurately reflect forecast program revenues or expenses or does not show that forecast program revenues along with other funds available for the operation of such program (from all sources) will be equal to or greater than forecast program expenses, and require the Counterparty to prepare and submit a revised program budget, and (v) upon receipt of a program budget that it believes accurately reflects forecast program revenues and expenses and that shows that forecast program revenues along with other funds available for the operation of such program (from all sources) will be equal to or greater than forecast program expenses, it will approve such budget by resolution and supply to the State Entity and the Commissioner of MMB certified copies of such resolution and budget. ## G5, Attachment 1 ## Council Packet Page Number 147 of 483 ## Generic GO Bond Proceeds 9 Ver – 10/26/20 ## Grant Agreement for Program End Grants Section 2.05 Public Entity Representations and Warranties. The Public Entity further covenants with, and represents and warrants to the State Entity as follows: A. It has legal authority to enter into, execute, and deliver this Agreement, the Declaration, and all documents referred to herein, and it has taken all actions necessary to its execution and delivery of such documents. B. It has legal authority to use the Program Grant for the purpose or purposes described in the State Program Enabling Legislation. C. It has legal authority to operate the State Program and the Real Property and, if applicable, Facility for the purposes required by the State Program and for the functions and activities proposed in the Grant Application. D. This Agreement, the Declaration, and all other documents referred to herein are the legal, valid and binding obligations of the Public Entity enforceable against the Public Entity in accordance with their respective terms. E. It will comply with all of the terms, conditions, provisions, covenants, requirements, and warranties in this Agreement, the Declaration, and all other documents referred to herein. F. It will comply with all of the provisions and requirements contained in and imposed by the G.O. Compliance Legislation, the Commissioner’s Order, and the State Program. G. It has made no material false statement or misstatement of fact in connection with its receipt of the Program Grant, and all of the information it has submitted or will submit to the State Entity or Commissioner of MMB relating to the Program Grant or the disbursement of any of the Program Grant is and will be true and correct. H. It is not in violation of any provisions of its charter or of the laws of the State of Minnesota, and there are no actions, suits, or proceedings pending, or to its knowledge threatened, before any judicial body or governmental authority against or affecting it relating to the Real Property and, if applicable, Facility, or its ownership interest therein, and it is not in default with respect to any order, writ, injunction, decree, or demand of any court or any governmental authority which would impair its ability to enter into this Agreement, the Declaration, or any document referred to herein, or to perform any of the acts required of it in such documents. I. Neither the execution and delivery of this Agreement, the Declaration, or any document referred to herein nor compliance with any of the terms, conditions, requirements, or provisions contained in any of such documents is prevented by, is a breach of, or will result in a breach of, any term, condition, or provision of any agreement or document to which it is now a party or by which it is bound. ## G5, Attachment 1 ## Council Packet Page Number 148 of 483 ## Generic GO Bond Proceeds 10 Ver – 10/26/20 ## Grant Agreement for Program End Grants J. The contemplated use of the Real Property and, if applicable, Facility will not violate any applicable zoning or use statute, ordinance, building code, rule or regulation, or any covenant or agreement of record relating thereto. K. The Project has been or will be completed in full compliance with all applicable laws, statutes, rules, ordinances, and regulations issued by any federal, state, or local political subdivisions having jurisdiction over the Project. L. All applicable licenses, permits and bonds required for the performance and completion of the Project have been, or will be, obtained. M. All applicable licenses, permits and bonds required for the operation of the Real Property and, if applicable, Facility in the manner specified in Section 2.04 have been, or will be, obtained. N. It will operate, maintain, and manage the Real Property and, if applicable, Facility or cause the Real Property and, if applicable, Facility, to be operated, maintained and managed in compliance with all applicable laws, statutes, rules, ordinances, and regulations issued by any federal, state, or local political subdivisions having jurisdiction over the Real Property and, if applicable, Facility. O. It will fully enforce the terms and conditions contained in any Use Contract. P. It has complied with the matching funds requirement, if any, contained in Section 7.23. Q. It will not, without the prior written consent of the State Entity and the Commissioner of MMB, allow any voluntary lien or encumbrance or involuntary lien or encumbrance that can be satisfied by the payment of monies and which is not being actively contested to be created or exist against the Public Entity’s ownership interest in the Real Property or, if applicable, Facility, or the Counterparty’s interest in the Use Contract, whether such lien or encumbrance is superior or subordinate to the Declaration. Provided, however, the State Entity and the Commissioner of MMB will consent to any such lien or encumbrance that secures the repayment of a loan the repayment of which will not impair or burden the funds needed to operate the Real Property and, if applicable, Facility in the manner specified in Section 2.04, and for which the entire amount is used (i) to acquire additional real estate that is needed to so operate the Real Property and, if applicable, Facility in accordance with the requirements imposed under Section 2.04 and will be included in and as part of the Public Entity’s ownership interest in the Real Property and, if applicable, Facility, and/or (ii) to pay for capital improvements that are needed to so operate the Real Property and, if applicable, Facility in accordance with the requirements imposed under Section 2.04. R. It reasonably expects to possess the ownership interest in the Real Property and, if applicable, Facility described Section 2.02 for the entire Useful Life of the Real Property and, if applicable, Facility, and it does not expect to sell such ownership interest. ## G5, Attachment 1 ## Council Packet Page Number 149 of 483 ## Generic GO Bond Proceeds 11 Ver – 10/26/20 ## Grant Agreement for Program End Grants S.It does not reasonably expect to receive payments under a Use Contract in excess of the amount the Public Entity needs and is authorized to use to pay the operating expenses of the portion of the Real Property and, if applicable, Facility that is the subject of the Use Contract or to pay the principal, interest, redemption premiums, and other expenses on any Approved Debt. T.It will supply, or cause to be supplied, whatever funds are needed above and beyond the amount of the Program Grant to complete and fully pay for the Project. U.It has or will promptly record a fully executed Declaration with the appropriate governmental office and deliver a copy thereof to the State Entity and to Minnesota Management and Budget (attention: Capital Projects Manager) that contains all of the recording information. V.The Useful Life of the Real Property and, if applicable, Facility is ____ years. W.It shall furnish such satisfactory evidence regarding the representations and warranties described herein as may be required and requested by either the State Entity or the Commissioner of MMB. Section 2.06 Ownership by Leasehold or Easement. This Section shall only apply if the Public Entity’s ownership interest in the Real Property, the Facility, if applicable, or both is by way of a Real Property/Facility Lease or an easement. For all other circumstances this Section is not needed and should be ignored and treated as if it were left blank, and any reference to this Section in this Agreement shall be ignored and treated as if the reference did not exist. A.A Real Property/Facility Lease or easement must comply with the following provisions. 1.It must be in form and contents acceptable to the Commissioner of MMB, and specifically state that it may not be modified, restated, amended, changed in any way, or prematurely terminated or cancelled without the prior written consent and authorization by the Commissioner of MMB. 2.It must be for a term that is equal to or greater than 125% of the Useful Life of the Real Property and, if applicable, Facility, or such other period of time specifically authorized by a Minnesota statute, rule or session law. 3.Any payments to be made under it by the Public Entity, whether designated as rent or in any other manner, must be by way of a single lump sum payment that is due and payable on the date that it is first made and entered into. 4.It must not contain any requirements or obligations of the Public Entity that if not complied with could result in a termination thereof. ## G5, Attachment 1 ## Council Packet Page Number 150 of 483 ## Generic GO Bond Proceeds 12 Ver – 10/26/20 ## Grant Agreement for Program End Grants 5. It must contain a provision that provides sufficient authority to allow the Public Entity to operate the Real Property and, if applicable, Facility in accordance with the requirements imposed under Section 2.04. 6. It must not contain any provisions that would limit or impair the Public Entity’s operation of the Real Property and, if applicable, Facility in accordance with the requirements imposed under Section 2.04. 7. It must contain a provision that prohibits the Lessor/Grantor from creating or allowing, without the prior written consent of the State Entity and the Commissioner of MMB, any voluntary lien or encumbrance or involuntary lien or encumbrance that can be satisfied by the payment of monies and which is not being actively contested against the Leased/Easement Premises or the Lessor’s/Grantor’s interest in the Real Property/Facility Lease or easement, whether such lien or encumbrance is superior or subordinate to the Declaration. Provided, however, the State Entity and the Commissioner of MMB will consent to any such lien or encumbrance if the holder of such lien or encumbrance executes and files of record a document under which such holder subordinates such lien or encumbrance to the Real Property/Facility Lease or easement and agrees that upon foreclosure of such lien or encumbrance to be bound by and comply with all of the terms, conditions and covenants contained in the Real Property/Facility Lease or easement as if such holder had been an original Lessor/Grantor under the Real Property/Facility Lease or easement. 8. It must acknowledge the existence of this Agreement and contain a provision that the terms, conditions and provisions contained in this Agreement shall control over any inconsistent or contrary terms, conditions and provisions contained in the Real Property/Facility Lease or easement. 9. It must provide that any use restrictions contained therein only apply as long as the Public Entity is the lessee under the Real Property/Facility Lease or grantee under the easement, and that such use restrictions will terminate and not apply to any successor lessee or grantee who purchases the Public Entity’s ownership interest in the Real Property/Facility Lease or easement. Provided, however, it may contain a provisions that limits the construction of any new structures on the Real Property or modifications of any existing structures on the Real Property without the written consent of Lessor/Grantor, which will apply to any such successor lessee or grantee. 10. It must allow for a transfer thereof in the event that the lessee under the Real Property/Lease or grantee under the easement makes the necessary determination to sell its interest therein, and allow such interest to be transferred to the purchaser of such interest. 11. It must contain a provision that prohibits and prevents the sale of the underlying fee interest in the Real Property and, if applicable, Facility without first obtaining the written consent of the Commissioner of MMB. ## G5, Attachment 1 ## Council Packet Page Number 151 of 483 ## Generic GO Bond Proceeds 13 Ver – 10/26/20 ## Grant Agreement for Program End Grants 12 The Public Entity must be the lessee under the Real Property/Lease or grantee under the easement. B.The provisions contained in this Section are not intended to and shall not prevent the Public Entity from including additional provisions in the Real Property/Facility Lease or easement that are not inconsistent with or contrary to the requirements contained in this Section. C.The expiration of the term of a Real Property/Facility Lease or easement shall not be an event that requires the Public Entity to reimburse the State Entity for any portion of the Program Grant, and upon such expiration the Public Entity’s ownership interest in the Real Property and, if applicable, Facility shall no longer be subject to this Agreement. D.The Public Entity shall fully and completely comply with all of the terms, conditions and provisions contained in a Real Property/Facility Lease or easement, and shall obtain and file, in the Office of the County Recorder or the Registrar of Titles, whichever is applicable, the Real Property/Facility Lease or easement or a short form or memorandum thereof. Section 2.07 Event(s) of Default. The following events shall, unless waived in writing by the State Entity and the Commissioner of MMB, constitute an Event of Default under this Agreement upon either the State Entity or the Commissioner of MMB giving the Public Entity 30 days written notice of such event and the Public Entity’s failure to cure such event during such 30 day time period for those Events of Default that can be cured within 30 days or within whatever time period is needed to cure those Events of Default that cannot be cured within 30 days as long as the Public Entity is using its best efforts to cure and is making reasonable progress in curing such Events of Default, however, in no event shall the time period to cure any Event of Default exceed 6 months unless otherwise consented to, in writing, by the State Entity and the Commissioner of MMB. A.If any representation, covenant, or warranty made by the Public Entity in this Agreement, in any other document furnished pursuant to this Agreement, or in order to induce the State Entity to disburse any of the Program Grant, shall prove to have been untrue or incorrect in any material respect or materially misleading as of the time such representation, covenant, or warranty was made. B.If the Public Entity fails to fully comply with any provision, term, condition, covenant, or warranty contained in this Agreement, the Declaration, or any other document referred to herein. C.If the Public Entity fails to fully comply with any provision, term, condition, covenant, or warranty contained in the G.O. Compliance Legislation, the Commissioner’s Order, or the State Program Enabling Legislation. D.If the Public Entity fails to provide and expend the full amount of the matching funds, if any, required under Section 7.23 for the Project. ## G5, Attachment 1 ## Council Packet Page Number 152 of 483 ## Generic GO Bond Proceeds 14 Ver – 10/26/20 ## Grant Agreement for Program End Grants E. If the Public Entity fails to record the Declaration and deliver copies thereof as set forth in Section 2.05.U. Notwithstanding the foregoing, any of the above delineated events that cannot be cured shall, unless waived in writing by the State Entity and the Commissioner of MMB, constitute an Event of Default under this Agreement immediately upon either the State Entity or the Commissioner of MMB giving the Public Entity written notice of such event. Section 2.08 Remedies. Upon the occurrence of an Event of Default and at any time thereafter until such Event of Default is cured to the satisfaction of the State Entity, the State Entity or the Commissioner of MMB may enforce any or all of the following remedies. A. The State Entity may refrain from disbursing the Program Grant; provided, however, the State Entity may make such disbursements after the occurrence of an Event of Default without thereby waiving its rights and remedies hereunder. B. If the Event of Default involves a failure to comply with any of the provisions contained herein other than the provisions contained in Sections 4.01 or 4.02, then the Commissioner of MMB, as a third party beneficiary of this Agreement, may demand that the Outstanding Balance of the Program Grant be returned to it, and upon such demand the Public Entity shall return such amount to the Commissioner of MMB. C. If the Event of Default involves a failure to comply with the provisions contained in Sections 4.01 or 4.02, then the Commissioner of MMB, as a third party beneficiary of this Agreement, may demand that the Public Entity pay the amounts that would have been paid if there had been full and complete compliance with such provisions, and upon such demand the Public Entity shall pay such amount to the Commissioner of MMB. D. Either the State Entity or the Commissioner of MMB, as a third party beneficiary of this Agreement, may enforce any additional remedies they may have in law or equity. The rights and remedies herein specified are cumulative and not exclusive of any rights or remedies that the State Entity or the Commissioner of MMB would otherwise possess. If the Public Entity does not repay the amounts required to be paid under this Section or under any other provision contained in this Agreement within 30 days of demand by the Commissioner of MMB, or any amount ordered by a court of competent jurisdiction within 30 days of entry of judgment against the Public Entity and in favor of the State Entity and/or the Commissioner of MMB, then such amount may, unless precluded by law, be taken from or off-set against any aids or other monies that the Public Entity is entitled to receive from the State of Minnesota. Section 2.09 Notification of Event of Default. The Public Entity shall furnish to the State Entity and the Commissioner of MMB, as soon as possible and in any event within 7 days after it has obtained knowledge of the occurrence of each Event of Default or each event which ## G5, Attachment 1 ## Council Packet Page Number 153 of 483 ## Generic GO Bond Proceeds 15 Ver – 10/26/20 ## Grant Agreement for Program End Grants with the giving of notice or lapse of time or both would constitute an Event of Default, a statement setting forth details of each Event of Default or event which with the giving of notice or upon the lapse of time or both would constitute an Event of Default and the action which the Public Entity proposes to take with respect thereto. Section 2.10 Survival of Event of Default. This Agreement shall survive any and all Events of Default and remain in full force and effect even upon the payment of any amounts due under this Agreement, and shall only terminate in accordance with the provisions contained in Section 2.12 and at the end of its term in accordance with the provisions contained in Section 2.11. Section 2.11 Term of Grant Agreement. This Agreement shall, unless earlier terminated in accordance with any of the provisions contained herein, remain in full force and effect for the time period starting on the effective date hereof and ending on the date that corresponds to the date established by adding a time period equal to 125% of Useful Life of the Real Property and, if applicable, Facility to the date on which the Real Property and, if applicable, Facility is first used for the operation of the State Program after such effective date. If there are no uncured Events of Default as of such date this Agreement shall terminate and no longer be of any force or effect, and the Commissioner of MMB shall execute whatever documents are needed to release the Real Property and, if applicable, Facility from the effect of this Agreement and the Declaration. Section 2.12 Modification and/or Early Termination of Grant. If the full amount of the Program Grant has not been disbursed on or before the date that is 5 years from the effective date of this Agreement, or such later date to which the Public Entity and the State Entity may agree in writing, then the State Entity’s obligation to fund the Program Grant shall terminate. In such event, (i) if none of the Program Grant has been disbursed by such date then the State Entity’s obligation to fund any portion of the Program Grant shall terminate and this Agreement shall terminate and no longer be of any force or effect, and (ii) if some but not all of the Program Grant has been disbursed by such date then the State Entity shall have no further obligation to provide any additional funding for the Program Grant and this Agreement shall remain in full force and effect but shall be modified and amended to reflect the amount of the Program Grant that was actually disbursed as of such date. This Agreement shall also terminate and no longer be of any force or effect upon the Public Entity’s sale of its ownership interest in the Real Property and, if applicable, Facility in accordance with the provisions contained in Section 4.01 and transmittal of all or a portion of the proceeds of such sale to the Commissioner of MMB in compliance with the provisions contained in Section 4.02, or upon the termination of Public Entity’s ownership interest in the Real Property and, if applicable, Facility if such ownership interest is by way of an easement or under a Real Property/Facility Lease. Upon such termination the State Entity shall execute, or have executed, and deliver to the Public Entity such documents as are required to release the Public Entity’s ownership interest in the Real Property and, if applicable, Facility, from the effect of this Agreement and the Declaration. Section 2.13 Excess Funds. If the full amount of the Program Grant and any matching funds referred to in Section 7.23 are not needed to complete the Project, then, unless language in ## G5, Attachment 1 ## Council Packet Page Number 154 of 483 ## Generic GO Bond Proceeds 16 Ver – 10/26/20 ## Grant Agreement for Program End Grants the State Program Enabling Legislation indicates otherwise, the Program Grant shall be reduced by the amount not needed. ## Article III ## USE CONTRACTS The contents of Article III have been deliberately omitted from this Agreement. ## Article IV ## SALE Section 4.01 Sale. The Public Entity shall not sell any part of its ownership interest in the Real Property and, if applicable, Facility unless all of the following provisions have been complied with fully. A. The Public Entity determines, by official action, that such ownership interest is no longer usable or needed for the operation of the State Program, which such determination may be based on a determination that the portion of the Real Property or, if applicable, Facility to which such ownership interest applies is no longer suitable or financially feasible for such purpose. B. The sale is made as authorized by law. C. The sale is for Fair Market Value. D. The written consent of the Commissioner of MMB has been obtained. The acquisition of the Public Entity’s ownership interest in the Real Property and, if applicable, Facility at a foreclosure sale, by acceptance of a deed-in-lieu of foreclosure, or enforcement of a security interest in personal property used in the operation thereof, by a lender that has provided monies for the acquisition of the Public Entity’s ownership interest in or betterment of the Real Property and, if applicable, Facility shall not be considered a sale for the purposes of this Agreement if after such acquisition the lender operates such portion of the Real Property and, if applicable, Facility in a manner which is not inconsistent with the requirements imposed under Section 2.04 and the lender uses its best efforts to sell such acquired interest to a third party for Fair Market Value. The lender’s ultimate sale or disposition of the acquired interest in the Real Property and, if applicable, Facility shall be deemed to be a sale for the purposes of this Agreement, and the proceeds thereof shall be disbursed in accordance with the provisions contained in Section 4.02. The Public Entity may participate in any public auction of its ownership interest in the Real Property and, if applicable, Facility and bid thereon; provided that the Public Entity agrees that if it is the successful purchaser it will not use any part of the Real Property or, if applicable, Facility for the State Program. ## G5, Attachment 1 ## Council Packet Page Number 155 of 483 ## Generic GO Bond Proceeds 17 Ver – 10/26/20 ## Grant Agreement for Program End Grants Section 4.02 Proceeds of a Sale. Upon the sale of the Public Entity’s ownership interest in the Real Property and, if applicable, Facility the proceeds thereof after the deduction of all costs directly associated and incurred in conjunction with such sale and such other costs that are approved, in writing, by the Commissioner of MMB, but not including the repayment of any debt associated with the Public Entity’s ownership interest in the Real Property and, if applicable, Facility, shall be disbursed in the following manner and order. A. The first distribution shall be to the Commissioner of MMB in an amount equal to the Outstanding Balance of the Program Grant, and if the amount of such net proceeds shall be less than the amount of the Outstanding Balance of the Program Grant then all of such net proceeds shall be distributed to the Commissioner of MMB. B. The remaining portion, after the distribution specified in Section 4.02.A, shall be distributed to (i) pay in full any outstanding Approved Debt, (ii) reimburse the Public Entity for its Ownership Value, and (iii) to pay interested public and private entities, other than any such entity that has already received the full amount of its contribution (such as the State Entity under Section 4.02.A and the holders of Approved Debt paid under this Section 4.02.B), the amount of money that such entity contributed to the Initial Acquisition and Betterment Costs and the Subsequent Betterment Costs. If such remaining portion is not sufficient to reimburse interested public and private entities for the full amount that such entities contributed to the acquisition or betterment of the Real Property and, if applicable, Facility, then the amount available shall be distributed as such entities may agree in writing, and if such entities cannot agree by an appropriately issued court order. C. The remaining portion, after the distributions specified in Sections 4.02.A and B, shall be divided and distributed to the State Entity, the Public Entity, and any other public and private entity that contributed funds to the Initial Acquisition and Betterment Costs and the Subsequent Betterment Costs, other than lenders who supplied any of such funds, in proportion to the contributions that the State Entity, the Public Entity, and such other public and private entities made to the acquisition and betterment of the Real Property and, if applicable, Facility as such amounts are part of the Ownership Value, Initial Acquisition and Betterment Costs, and Subsequent Betterment Costs. The distribution to the State Entity shall be made to the Commissioner of MMB, and the Public Entity may direct its distribution to be made to any other entity including, but not limited to, a Counterparty. All amounts to be disbursed under this Section 4.02 must be consented to, in writing, by the Commissioner of MMB, and no such disbursements shall be made without such consent. The Public Entity shall not be required to pay or reimburse the State Entity or the Commissioner of MMB for any funds above and beyond the full net proceeds of such sale, even if such net proceeds are less than the amount of the Outstanding Balance of the Program Grant. ## Article V ## G5, Attachment 1 ## Council Packet Page Number 156 of 483 ## Generic GO Bond Proceeds 18 Ver – 10/26/20 ## Grant Agreement for Program End Grants ## COMPLIANCE WITH G.O. COMPLIANCE LEGISLATION ## AND THE COMMISSIONER’S ORDER Section 5.01 State Bond Financed Property. The Public Entity and the State Entity acknowledge and agree that the Public Entity’s ownership interest in the Real Property and, if applicable, Facility is, or when acquired by the Public Entity will be, “state bond financed property”, as such term is used in the G.O. Compliance Legislation and the Commissioner’s Order, and, therefore, the provisions contained in such statute and order apply, or will apply, to the Public Entity’s ownership interest in the Real Property and, if applicable, Facility and any Use Contracts relating thereto. Section 5.02 Preservation of Tax Exempt Status. In order to preserve the tax-exempt status of the G.O. Bonds, the Public Entity agrees as follows: A. It will not use the Real Property or, if applicable, Facility, or use or invest the Program Grant or any other sums treated as “bond proceeds” under Section 148 of the Code including “investment proceeds,” “invested sinking funds,” and “replacement proceeds,” in such a manner as to cause the G.O. Bonds to be classified as “arbitrage bonds” under Section 148 of the Code. B. It will deposit into and hold all of the Program Grant that it receives under this Agreement in a segregated non-interest bearing account until such funds are used for payments for the Project in accordance with the provisions contained herein. C. It will, upon written request, provide the Commissioner of MMB all information required to satisfy the informational requirements set forth in the Code including, but not limited to, Sections 103 and 148 thereof, with respect to the G.O. Bonds. D. It will, upon the occurrence of any act or omission by the Public Entity or any Counterparty, that could cause the interest on the G.O. Bonds to no longer be tax exempt and upon direction from the Commissioner of MMB, take such actions and furnish such documents as the Commissioner of MMB determines to be necessary to ensure that the interest to be paid on the G.O. Bonds is exempt from federal taxation, which such action may include either: (i) compliance with proceedings intended to classify the G.O. Bonds as a “qualified bond” within the meaning of Section 141(e) of the Code, (ii) changing the nature or terms of the Use Contract so that it complies with Revenue Procedure 97-13, as amended by Rev. Proc 2016-44 and Rev. Proc. 2017-13, or (iii) changing the nature of the use of the Real Property or, if applicable, Facility so that none of the net proceeds of the G.O. Bonds will be used, directly or indirectly, in an “unrelated trade or business” or for any “private business use” (within the meaning of Sections 141(b) and 145(a) of the Code), or (iv) compliance with other Code provisions, regulations, or revenue procedures which amend or supersede the foregoing. E. It will not otherwise use any of the Program Grant, including earnings thereon, if any, or take or permit to or cause to be taken any action that would adversely affect the exemption from federal income taxation of the interest on the G.O. Bonds, nor omit to take ## G5, Attachment 1 ## Council Packet Page Number 157 of 483 ## Generic GO Bond Proceeds 19 Ver – 10/26/20 ## Grant Agreement for Program End Grants any action necessary to maintain such tax exempt status, and if it should take, permit, omit to take, or cause to be taken, as appropriate, any such action, it shall take all lawful actions necessary to rescind or correct such actions or omissions promptly upon having knowledge thereof. Section 5.03 Changes to G.O. Compliance Legislation or the Commissioner’s Order. In the event that the G.O. Compliance Legislation or the Commissioner’s Order is amended in a manner that reduces any requirement imposed against the Public Entity, or if the Public Entity’s ownership interest in the Real Property or, if applicable, Facility is exempt from the G.O. Compliance Legislation and the Commissioner’s Order, then upon written request by the Public Entity the State Entity shall enter into and execute an amendment to this Agreement to implement herein such amendment to or exempt the Public Entity’s ownership interest in the Real Property and, if applicable, Facility from the G.O. Compliance Legislation or the Commissioner’s Order. ## Article VI ## DISBURSEMENT OF GRANT PROCEEDS Section 6.01 Disbursement of Grant. Upon compliance with all of the conditions delineated in Section 6.02, the State Entity shall disburse the Program Grant to the Public Entity in one lump sum. Under no circumstance shall the State Entity be required to disburse funds in excess of the amount requested by the Public Entity under the provisions contained in Section 6.02.A even if the amount requested is less than the amount of the Program Grant delineated in Section 1.01. If the amount of Program Grant that the State Entity disburses hereunder to the Public Entity is less than the amount of the Program Grant delineated in Section 1.01, then the State Entity and the Public Entity shall enter into and execute whatever documents the State Entity may request in order to amend or modify this Agreement to reduce the amount of the Program Grant to the amount actually disbursed. Provided, however, in accordance with the provisions contained in Section 2.11, the State Entity’s obligation to disburse any of the Program Grant shall terminate as of the date specified in such Section even if the entire Program Grant has not been disbursed by such date. The Program Grant shall only be for expenses that (i) are for those items of a capital nature for the Project, (ii) accrued no earlier than the effective date of the legislation that appropriated the funds that are used to fund the Program Grant, or (iii) have otherwise been consented to, in writing, by the State Entity and the Commissioner of MMB. Section 6.02 Conditions Precedent to Disbursement of Grant. The obligation of the State Entity to disburse the Program Grant to the Public Entity is subject to the following conditions precedent: A. The State Entity shall have received a request for disbursement of the Program Grant specifying the amount of funds being requested, which such amount shall not exceed the amount of the Program Grant delineated in Section 1.01. ## G5, Attachment 1 ## Council Packet Page Number 158 of 483 ## Generic GO Bond Proceeds 20 Ver – 10/26/20 ## Grant Agreement for Program End Grants B. The State Entity shall have received a duly executed Declaration that has been duly recorded in the appropriate governmental office, with all of the recording information displayed thereon. C. The State Entity shall have received evidence, in form and substance acceptable to the State Entity, that (i) the Public Entity has legal authority to and has taken all actions necessary to enter into this Agreement and the Declaration, and (ii) this Agreement and the Declaration are binding on and enforceable against the Public Entity. D. The State Entity shall have received evidence, in form and substance acceptable to the State Entity, that the Public Entity has fully and completely paid for the Project and all other expenses that may occur in conjunction therewith. E. The State Entity shall have received evidence, in form and substance acceptable to the State Entity, that the Public Entity is in compliance with the matching funds requirements, if any, contained in Section 7.23 and that all of such matching funds, if any, have been expended for the Project. F. The State Entity shall have received evidence, in form and substance acceptable to the State Entity, showing that the Public Entity possesses the ownership interest delineated in Section 2.02. G. The State Entity shall have received evidence, in form and substance acceptable to the State Entity, that the Real Property and, if applicable, Facility and the contemplated use thereof are permitted by and will comply with all applicable use or other restrictions and requirements imposed by applicable zoning ordinances or regulations, and, if required by law, have been duly approved by the applicable municipal or governmental authorities having jurisdiction thereover. H. The State Entity shall have received evidence, in form and substance acceptable to the State Entity, that that all applicable and required building permits, other permits, bonds and licenses necessary for the Project have been paid for, issued, and obtained, other than those permits, bonds and licenses which may not lawfully be obtained until a future date or those permits, bonds and licenses which in the ordinary course of business would normally not be obtained until a later date. I. The State Entity shall have received evidence, in form and substance acceptable to the State Entity, that that all applicable and required permits, bonds and licenses necessary for the operation of the Real Property and, if applicable, Facility in the manner specified in Section 2.04 have been paid for, issued, and obtained, other than those permits, bonds and licenses which may not lawfully be obtained until a future date or those permits, bonds and licenses which in the ordinary course of business would normally not be obtained until a later date. J. The State Entity shall have received evidence, in form and substance acceptable to the State Entity, that the Project was completed in a manner that will allow the Real ## G5, Attachment 1 ## Council Packet Page Number 159 of 483 ## Generic GO Bond Proceeds 21 Ver – 10/26/20 ## Grant Agreement for Program End Grants Property and, if applicable, Facility to be operated in the manner specified in Section 2.04, which requirement may be satisfied by a certificate of occupancy or such other equivalent document from the municipality in which the Real Property is located. K. The State Entity shall have received evidence, in form and substance acceptable to the State Entity, that the Public Entity has the ability and a plan to fund the operation of the Real Property and, if applicable, Facility in the manner specified in Section 2.04. L. The State Entity shall have received evidence, in form and substance acceptable to the State Entity, that the insurance requirements under Section 7.01 have been satisfied. M. The State Entity shall have received evidence, in form and substance acceptable to the State Entity, of compliance with the provisions and requirements specified in Section 7.10 and all additional applicable provisions and requirements, if any, contained in Minn. Stat. § 16B.335, as it may be amended, modified or replaced from time to time. Such evidence shall include, but not be limited to, evidence that: (i) the predesign package referred to in Section 7.10.B has, if required, been reviewed by and received a favorable recommendation from the Commissioner of Administration for the State of Minnesota, (ii) the program plan and cost estimates referred to in Section 7.10.C have, if required, received a recommendation by the Chairs of the Minnesota State Senate Finance Committee and Minnesota House of Representatives Ways and Means Committee, and (iii) the Chair and Ranking Minority Member of the Minnesota House of Representatives Capital Investment Committee and the Chair and Ranking Minority Member of the Minnesota Senate Capital Investment Committee have, if required, been notified pursuant to Section 7.10.G. N. No Event of Default under this Agreement or event which would constitute an Event of Default but for the requirement that notice be given or that a period of grace or time elapse shall have occurred and be continuing. O. The Public Entity has supplied to the State Entity all other items that the State Entity may reasonably require. ## Article VII ## MISCELLANEOUS Section 7.01 Insurance. The Public Entity shall, upon acquisition of the ownership interest delineated in Section 2.02, insure the Facility, if such exists, in an amount equal to the full insurable value thereof (i) by self insuring under a program of self insurance legally adopted, maintained and adequately funded by the Public Entity, or (ii) by way of builders risk insurance and fire and extended coverage insurance with a deductible in an amount acceptable to the State Entity under which the State Entity and the Public Entity are named as loss payees. If damages which are covered by such required insurance occur, then the Public Entity shall, at its sole option and discretion, either: (y) use or cause the insurance proceeds to be used to fully or partially repair such damage and to provide or cause to be provided whatever additional funds that may be needed to fully or partially repair such damage, or (z) sell its ownership interest in the damaged Facility ## G5, Attachment 1 ## Council Packet Page Number 160 of 483 ## Generic GO Bond Proceeds 22 Ver – 10/26/20 ## Grant Agreement for Program End Grants and portion of the Real Property associated therewith in accordance with the provisions contained in Section 4.01. If the Public Entity elects to only partially repair such damage, then the portion of the insurance proceeds not used for such repair shall be applied in accordance with the provisions contained in Section 4.02 as if the Public Entity’s ownership interest in the Real Property and Facility had been sold, and such amounts shall be credited against the amounts due and owing under Section 4.02 upon the ultimate sale of the Public Entity’s ownership interest in the Real Property and Facility. If the Public Entity elects to sell its ownership interest in the damaged Facility and portion of the Real Property associated therewith, then such sale must occur within a reasonable time period from the date the damage occurred and the cumulative sum of the insurance proceeds plus the proceeds of such sale must be applied in accordance with the provisions contained in Section 4.02, with the insurance proceeds being so applied within a reasonable time period from the date they are received by the Public Entity. The State Entity agrees to and will assign or pay over to the Public Entity all insurance proceeds it receives so that the Public Entity can comply with the requirements that this Section imposes thereon as to the use of such insurance proceeds. If the Public Entity elects to maintain general comprehensive liability insurance regarding the Real Property and, if applicable, Facility, then the Public Entity shall have the State Entity named as an additional named insured therein. The Public Entity may require a Counterparty to provide and maintain any or all of the insurance required under this Section; provided that the Public Entity continues to be responsible for the providing of such insurance in the event that the Counterparty fails to provide or maintain such insurance. At the written request of either the State Entity or the Commissioner of MMB, the Public Entity shall promptly furnish to the requesting entity all written notices and all paid premium receipts received by the Public Entity regarding the required insurance, or certificates of insurance evidencing the existence of such required insurance. If the Public Entity fails to provide and maintain the insurance required under this Section, then the State Entity may, at its sole option and discretion, obtain and maintain insurance of an equivalent nature, and any funds expended by the State Entity to obtain or maintain such insurance shall be due and payable on demand by the State Entity and bear interest from the date of advancement by the State Entity at a rate equal to the lesser of the maximum interest rate allowed by law or 18% per annum based upon a 365-day year. Provided, however, nothing contained herein, including but not limited to this Section, shall require the State Entity to obtain or maintain such insurance, and the State Entity’s decision to not obtain or maintain such insurance shall not lessen the Public Entity’s duty to obtain and maintain such insurance. Section 7.02 Condemnation. If after the Public Entity has acquired the ownership interest delineated in Section 2.02 all or any portion of the Real Property and, if applicable, Facility is condemned to an extent that the Public Entity can no longer comply with the provisions ## G5, Attachment 1 ## Council Packet Page Number 161 of 483 ## Generic GO Bond Proceeds 23 Ver – 10/26/20 ## Grant Agreement for Program End Grants contained in Section 2.04, then the Public Entity shall, at its sole option and discretion, either: (i) use or cause the condemnation proceeds to be used to acquire an interest in additional real property needed for the Public Entity to continue to comply with the provisions contained in Section 2.04 and, if applicable, to fully or partially restore the Facility, and to provide or cause to be provided whatever additional funds that may be needed for such purposes, or (ii) sell the remaining portion of its ownership interest in the Real Property and, if applicable, Facility in accordance with the provisions contained in Section 4.01. Any condemnation proceeds which are not used to acquire an interest in additional real property or to restore, if applicable, the Facility shall be applied in accordance with the provisions contained in Section 4.02 as if the Public Entity’s ownership interest in the Real Property and, if applicable, Facility had been sold, and such amounts shall be credited against the amounts due and owing under Section 4.02 upon the ultimate sale of the Public Entity’s ownership interest in the remaining Real Property and, if applicable, Facility. If the Public Entity elects to sell its ownership interest in the portion of the Real Property and, if applicable, Facility that remains after the condemnation, then such sale must occur within a reasonable time period from the date the condemnation occurred and the cumulative sum of the condemnation proceeds plus the proceeds of such sale must be applied in accordance with the provisions contained in Section 4.02, with the condemnation proceeds being so applied within a reasonable time period from the date they are received by the Public Entity. As recipient of any of condemnation awards or proceeds referred to herein, the State Entity agrees to and will disclaim, assign or pay over to the Public Entity all of such condemnation awards or proceeds it receives so that the Public Entity can comply with the requirements that this Section imposes upon the Public Entity as to the use of such condemnation awards or proceeds. Section 7.03 Use, Maintenance, Repair and Alterations. The Public Entity shall (i) keep the Real Property and, if applicable, Facility, in good condition and repair, subject to reasonable and ordinary wear and tear, (ii) complete promptly and in good and workmanlike manner any building or other improvement which may be constructed on the Real Property and promptly restore in like manner any portion of the Facility, if applicable, which may be damaged or destroyed thereon and pay when due all claims for labor performed and materials furnished therefor, (iii) comply with all laws, ordinances, regulations, requirements, covenants, conditions and restrictions now or hereafter affecting the Real Property or, if applicable, Facility, or any part thereof, or requiring any alterations or improvements thereto, (iv) keep and maintain abutting grounds, sidewalks, roads, parking and landscape areas in good and neat order and repair, (v) comply with the provisions of any Real Property/Facility Lease if the Public Entity’s ownership interest in the Real Property and, if applicable, Facility, is a leasehold interest, (vi) comply with the provisions of any easement if its ownership interest in the Real Property and, if applicable, Facility is by way of such easement, and (vii) comply with the provisions of any condominium documents and any applicable reciprocal easement or operating agreements if the Real Property and, if applicable, Facility, is part of a condominium regime or is subject to a reciprocal easement or use contract. The Public Entity shall not, without the written consent of the State Entity and the Commissioner of MMB, (a) permit or suffer the use of any of the Real Property or, if applicable, Facility, for any purpose other than the purposes specified in Section 2.04, (b) remove, demolish or substantially alter any of the Real Property or, if applicable, Facility, except such alterations as ## G5, Attachment 1 ## Council Packet Page Number 162 of 483 ## Generic GO Bond Proceeds 24 Ver – 10/26/20 ## Grant Agreement for Program End Grants may be required by laws, ordinances or regulations or such other alterations as may improve such Real Property or, if applicable, Facility by increasing the value thereof or improving its ability to be used to operate the State Program thereon or therein, (c) do any act or thing which would unduly impair or depreciate the value of the Real Property or, if applicable, Facility, (d) abandon the Real Property or, if applicable, Facility, (e) commit or permit any waste or deterioration of the Real Property or, if applicable, Facility, (f) remove any fixtures or personal property from the Real Property or, if applicable, Facility, that was paid for with the proceeds of the Program Grant unless the same are immediately replaced with like property of at least equal value and utility, or (g) commit, suffer or permit any act to be done in or upon the Real Property or, if applicable, Facility, in violation of any law, ordinance or regulation. If the Public Entity fails to maintain the Real Property and, if applicable, Facility in accordance with the provisions contained in this Section, then the State Entity may perform whatever acts and expend whatever funds that are necessary to so maintain the Real Property and, if applicable, Facility and the Public Entity irrevocably authorizes and empowers the State Entity to enter upon the Real Property and, if applicable, Facility, to perform such acts as may to necessary to so maintain the Real Property and, if applicable, Facility. Any actions taken or funds expended by the State Entity hereunder shall be at its sole option and discretion, and nothing contained herein, including but not limited to this Section, shall require the State Entity to take any action, incur any expense, or expend any funds, and the State Entity shall not be responsible for or liable to the Public Entity or any other entity for any such acts that are undertaken and performed in good faith and not in a negligent manner. Any funds expended by the State Entity to perform such acts as may to necessary to so maintain the Real Property and, if applicable, Facility shall be due and payable on demand by the State Entity and bear interest from the date of advancement by the State Entity at a rate equal to the lesser of the maximum interest rate allowed by law or 18% per annum based upon a 365 day year. Section 7.04 Records Keeping and Reporting. The Public Entity shall maintain or cause to be maintained books, records, documents and other evidence pertaining to the costs or expenses associated with the Project and operation of the Real Property and, if applicable, Facility needed to comply with the requirements contained in this Agreement, the G.O. Compliance Legislation, the Commissioner’s Order, and the State Program Enabling Legislation, and upon request shall allow or cause the entity which is maintaining such items to allow the State Entity, auditors for the State Entity, the Legislative Auditor for the State of Minnesota, or the State Auditor for the State of Minnesota, to inspect, audit, copy, or abstract, all of such items. The Public Entity shall use or cause the entity which is maintaining such items to use generally accepted accounting principles in the maintenance of such items, and shall retain or cause to be retained (i) all of such items that relate to the Project for a period of 6 years from the date that the Project is fully completed and placed into operation, and (ii) all of such items that relate to the operation of the Real Property and, if applicable, Facility for a period of 6 years from the date such operation is initiated. Section 7.05 Inspections by State Entity. Upon reasonable request by the State Entity and without interfering with the normal use of the Real Property and, if applicable, Facility, the Public Entity shall allow, and will require any entity to whom it leases, subleases, or enters into a Use Contract for any portion of the Real Property and, if applicable, Facility to allow the State Entity to inspect the Real Property and, if applicable, Facility. ## G5, Attachment 1 ## Council Packet Page Number 163 of 483 ## Generic GO Bond Proceeds 25 Ver – 10/26/20 ## Grant Agreement for Program End Grants Section 7.06 Data Practices. The Public Entity agrees with respect to any data that it possesses regarding the Program Grant, the Project, or the operation of the Real Property and, if applicable, Facility, to comply with all of the provisions and restrictions contained in the Minnesota Government Data Practices Act contained in Chapter 13 of the Minnesota Statutes that exists as of the date of this Agreement and as such may subsequently be amended, modified or replaced from time to time. Section 7.07 Non-Discrimination. The Public Entity agrees to not engage in discriminatory employment practices regarding the Project, or operation or management of the Real Property and, if applicable, Facility, and it shall, with respect to such activities, fully comply with all of the provisions contained in Chapters 363A and 181 of the Minnesota Statutes that exist as of the date of this Agreement and as such may subsequently be amended, modified or replaced from time to time. Section 7.08 Worker’s Compensation. The Public Entity agrees to comply with all of the provisions relating to worker’s compensation contained in Minn. Stat. §§ 176.181, subd. 2 and 176.182, as they may be amended, modified or replaced from time to time, with respect to the Project and the operation or management of the Real Property and, if applicable, Facility. Section 7.09 Antitrust Claims. The Public Entity hereby assigns to the State Entity and the Commissioner of MMB all claims it may have for overcharges as to goods or services provided with respect to the Project, and operation or management of the Real Property and, if applicable, Facility that arise under the antitrust laws of the State of Minnesota or of the United States of America. Section 7.10 Review of Plans and Cost Estimates. The contents of Section 7.10 have been deliberately omitted from this Agreement. Section 7.11 Prevailing Wages. The Public Entity agrees to comply with all of the applicable provisions contained in Chapter 177 of the Minnesota Statutes, and specifically those provisions contained in Minn. Stat. §§ 177.41 through 177.435, as they may be amended, modified or replaced from time to time with respect to the Project and the operation of the State Program on or in the Real Property and, if applicable, Facility. By agreeing to this provision, the Public Entity is not acknowledging or agreeing that the cited provisions apply to the Project or the operation of the State Program on or in the Real Property and, if applicable, Facility. Section 7.12 Liability. The Public Entity and the State Entity agree that they will, subject to any indemnifications provided herein, be responsible for their own acts and the results thereof to the extent authorized by law, and they shall not be responsible for the acts of the other party and the results thereof. The liability of the State Entity and the Commissioner of MMB is governed by the provisions contained in Minn. Stat. § 3.736, as it may be amended, modified or replaced from time to time. If the Public Entity is a “municipality” as such term is used in Chapter 466 of the Minnesota Statutes that exists as of the date of this Agreement and as such may subsequently be amended, modified or replaced from time to time, then the liability of the Public Entity, ## G5, Attachment 1 ## Council Packet Page Number 164 of 483 ## Generic GO Bond Proceeds 26 Ver – 10/26/20 ## Grant Agreement for Program End Grants including but not limited to the indemnification provided under Section 7.13, is governed by the provisions contained in such Chapter 466. Section 7.13 Indemnification by the Public Entity. The Public Entity shall bear all loss, expense (including attorneys’ fees), and damage in connection with the Project and operation of the Real Property and, if applicable, Facility, and agrees to indemnify and hold harmless the State Entity, the Commissioner of MMB, and the State of Minnesota, their agents, servants and employees from all claims, demands and judgments made or recovered against the State Entity, the Commissioner of MMB, and the State of Minnesota, their agents, servants and employees, because of bodily injuries, including death at any time resulting therefrom, or because of damages to property of the State Entity, the Commissioner of MMB, or the State of Minnesota, or others (including loss of use) from any cause whatsoever, arising out of, incidental to, or in connection with the Project or operation of the Real Property and, if applicable, Facility, whether or not due to any act of omission or commission, including negligence of the Public Entity or any contractor or his or their employees, servants or agents, and whether or not due to any act of omission or commission (excluding, however, negligence or breach of statutory duty) of the State Entity, the Commissioner of MMB, or the State of Minnesota, their employees, servants or agents. The Public Entity further agrees to indemnify, save, and hold the State Entity, the Commissioner of MMB, and the State of Minnesota, their agents and employees, harmless from all claims arising out of, resulting from, or in any manner attributable to any violation by the Public Entity, its officers, employees, or agents, or by any Counterparty, its officers, employees, or agents, of any provision of the Minnesota Government Data Practices Act, including legal fees and disbursements paid or incurred to enforce the provisions contained in Section 7.06. The Public Entity’s liability hereunder shall not be limited to the extent of insurance carried by or provided by the Public Entity, or subject to any exclusions from coverage in any insurance policy. Section 7.14 Relationship of the Parties. Nothing contained in this Agreement is intended or should be construed in any manner as creating or establishing the relationship of co- partners or a joint venture between the Public Entity, the State Entity, or the Commissioner of MMB, nor shall the Public Entity be considered or deemed to be an agent, representative, or employee of the State Entity, the Commissioner of MMB, or the State of Minnesota in the performance of this Agreement, the Project, or operation of the Real Property and, if applicable, Facility. The Public Entity represents that it has already or will secure or cause to be secured all personnel required for the performance of this Agreement and the Project, and the operation and maintenance of the Real Property and, if applicable, Facility. All personnel of the Public Entity or other persons while engaging in the performance of this Agreement, the Project, or the operation and maintenance of the Real Property and, if applicable, Facility shall not have any contractual relationship with the State Entity, the Commissioner of MMB, or the State of Minnesota, and shall not be considered employees of any of such entities. In addition, all claims that may arise on behalf of said personnel or other persons out of employment or alleged employment including, but not limited to, claims under the Workers’ Compensation Act of the State of Minnesota, claims of ## G5, Attachment 1 ## Council Packet Page Number 165 of 483 ## Generic GO Bond Proceeds 27 Ver – 10/26/20 ## Grant Agreement for Program End Grants discrimination against the Public Entity, its officers, agents, contractors, or employees shall in no way be the responsibility of the State Entity, the Commissioner of MMB, or the State of Minnesota. Such personnel or other persons shall not require nor be entitled to any compensation, rights or benefits of any kind whatsoever from the State Entity, the Commissioner of MMB, or the State of Minnesota including, but not limited to, tenure rights, medical and hospital care, sick and vacation leave, disability benefits, severance pay and retirement benefits. Section 7.15 Notices. In addition to any notice required under applicable law to be given in another manner, any notices required hereunder must be in writing and shall be sufficient if personally served or sent by prepaid, registered, or certified mail (return receipt requested), to the business address of the party to whom it is directed. Such business address shall be that address specified below or such different address as may hereafter be specified, by either party by written notice to the other: ## To the Public Entity at: ## City of Maplewood ## 1902 County Road B East ## Maplewood, MN 55109 ## Attention: Tyler Strong ## To the State Entity at: ## Metropolitan Council ## 390 Robert Street North ## St. Paul, MN 55101 ## Attention: Regional Administrator To the Commissioner of MMB at: ## Minnesota Department of Management and Budget 400 Centennial Office Bldg. 658 Cedar St. ## St. Paul, MN 55155 ## Attention: Commissioner Section 7.16 Binding Effect and Assignment or Modification. This Agreement and the Declaration shall be binding upon and inure to the benefit of the Public Entity and the State Entity, and their respective successors and assigns. Provided, however, that neither the Public Entity nor the State Entity may assign any of its rights or obligations under this Agreement or the Declaration without the prior written consent of the other party. No change or modification of the terms or provisions of this Agreement or the Declaration shall be binding on either the Public Entity or the State Entity unless such change or modification is in writing and signed by an authorized official of the party or against which such change or modification is to be imposed. ## G5, Attachment 1 ## Council Packet Page Number 166 of 483 ## Generic GO Bond Proceeds 28 Ver – 10/26/20 ## Grant Agreement for Program End Grants Section 7.17 Waiver. Neither the failure by the Public Entity, the State Entity, or the Commissioner of MMB, as a third party beneficiary of this Agreement, in any one or more instances to insist upon the complete and total observance or performance of any term or provision hereof, nor the failure of the Public Entity, the State Entity, or the Commissioner of MMB, as a third party beneficiary of this Agreement, to exercise any right, privilege, or remedy conferred hereunder or afforded by law shall be construed as waiving any breach of such term, provision, or the right to exercise such right, privilege, or remedy thereafter. In addition, no delay on the part of the Public Entity, the State Entity, or the Commissioner of MMB, as a third party beneficiary of this Agreement, in exercising any right or remedy hereunder shall operate as a waiver thereof, nor shall any single or partial exercise of any right or remedy preclude other or further exercise thereof or the exercise of any other right or remedy. Section 7.18 Entire Agreement. This Agreement, the Declaration, and the documents, if any, referred to and incorporated herein by reference embody the entire agreement between the Public Entity and the State Entity, and there are no other agreements, either oral or written, between the Public Entity and the State Entity on the subject matter hereof. Section 7.19 Choice of Law and Venue. All matters relating to the validity, construction, performance, or enforcement of this Agreement or the Declaration shall be determined in accordance with the laws of the State of Minnesota. All legal actions initiated with respect to or arising from any provision contained in this Agreement shall be initiated, filed and venued in the State of Minnesota District Court located in the City of St. Paul, County of Ramsey, State of Minnesota. Section 7.20 Severability. If any provision of this Agreement is finally judged by any court to be invalid, then the remaining provisions shall remain in full force and effect and they shall be interpreted, performed, and enforced as if the invalid provision did not appear herein. Section 7.21 Time of Essence. Time is of the essence with respect to all of the matters contained in this Agreement. Section 7.22 Counterparts. This Agreement may be executed in any number of counterparts, each of which when so executed and delivered shall be an original, but such counterparts shall together constitute one and the same instrument. Section 7.23 Matching Funds. The Public Entity must obtain and supply the following matching funds, if any, for the Project: ## NONE Any matching funds which are intended to meet the above requirements must either be in the form of (i) cash monies, (ii) legally binding commitments for money, or (iii) equivalent funds or contributions, including equity, which have been or will be used to pay for the Project. The Public ## G5, Attachment 1 ## Council Packet Page Number 167 of 483 ## Generic GO Bond Proceeds 29 Ver – 10/26/20 ## Grant Agreement for Program End Grants Entity shall supply to the Commissioner of MMB whatever documentation the Commissioner of MMB may request to substantiate the availability and source of any matching funds, and the source and terms relating to all matching funds must be consented to, in writing, by the Commissioner of ## MMB. Section 7.24 Source and Use of Funds. The Public Entity represents to the State Entity and the Commissioner of MMB that Attachment III is intended to be and is a source and use of funds statement showing the total cost of the Project and all of the funds that are available for the completion of the Project, and that the information contained in such Attachment III correctly and accurately delineates the following information. A.The total cost of the Project detailing all of the major elements that make up such total cost and how much of such total cost is attributed to each such major element. B.The source of all funds needed to complete the Project broken down among the following categories: (i)State funds including the Program Grant, identifying the source and amount of such funds. (ii)Matching funds, identifying the source and amount of such funds. (iii) Other funds supplied by the Public Entity, identifying the source and amount of such funds. (iv) Loans, identifying each such loan, the entity providing the loan, the amount of each such loan, the terms and conditions of each such loan, and all collateral pledged for repayment of each such loan. (v)Other funds, identifying the source and amount of such funds. C.Such other financial information that is needed to correctly reflect the total funds available for the completion of the Project, the source of such funds and the expected use of such funds. Previously paid project expenses that are to be reimbursed and paid from proceeds of the Program Grant may only be included as a source of funds and included in Attachment III if such items have been approved, in writing, by the Commissioner of MMB. If any of the funds included under the source of funds have conditions precedent to the release of such funds, then the Public Entity must provide to the State Entity and the Commissioner of MMB a detailed description of such conditions and what is being done to satisfy such conditions. The Public Entity shall also supply whatever other information and documentation that the State Entity or the Commissioner of MMB may request to support or explain any of the information contained in Attachment III. The value of the Public Entity’s ownership interest in the Real Property and, if applicable, Facility should only be shown in Attachment III if such ownership interest is being acquired and paid for with funds shown in such Attachment III, and for all other circumstances such value ## G5, Attachment 1 ## Council Packet Page Number 168 of 483 ## Generic GO Bond Proceeds 30 Ver – 10/26/20 ## Grant Agreement for Program End Grants should be shown in the definition for Ownership Value in Section 1.01 and not included in such Attachment III. The funds shown in Attachment III and to be supplied for the Project may, subject to any limitations contained in the State Program Enabling Legislation, be provided by either the Public Entity or a Counterparty under a Use Contract. Section 7.25 Third-Party Beneficiary. The State Program will benefit the State of Minnesota and the provisions and requirements contained herein are for the benefit of both the State Entity and the State of Minnesota. Therefore, the State of Minnesota, by and through its Commissioner of MMB, is and shall be a third-party beneficiary of this Agreement. Section 7.26 Public Entity Tasks. Any tasks that this Agreement imposes upon the Public Entity may be performed by such other entity as the Public Entity may select or designate, provided that the failure of such other entity to perform said tasks shall be deemed to be a failure to perform by the Public Entity. Section 7.27 State Entity and Commissioner Required Acts and Approvals. The State Entity and the Commissioner of MMB shall not (i) perform any act herein required or authorized by it in an unreasonable manner, (ii) unreasonably refuse to perform any act that it is required to perform hereunder, or (iii) unreasonably refuse to provide or withhold any approval that is required of it herein. Section 7.28 Applicability to Real Property and Facility. This Agreement applies to the Public Entity’s ownership interest in the Real Property and if a Facility exists to the Facility. The term “if applicable” appearing in conjunction with the term “Facility” is meant to indicate that this Agreement will apply to a Facility if one exists, and if no Facility exists then this Agreement will only apply to the Public Entity’s ownership interest in the Real Property. Section 7.29 E-Verification. The Public Entity agrees and acknowledges that it is aware of Minn. Stat. § 16C.075 regarding e-verification of employment of all newly hired employees to confirm that such employees are legally entitled to work in the United States, and that it will, if and when applicable, fully comply with such statute and impose a similar requirement in any Use Contract to which it is a party. Section 7.30 Additional Requirements. The Public Entity and the State Entity agree to comply with the following additional requirements. In the event of any conflict or inconsistency between the following additional requirements and any other provisions or requirement contained in this Agreement, the following additional requirements contained in this Section shall control. ## NONE American-Made Steel. Minnesota Laws 2014, Chapter 294, Article 2, Section 22, requires public entities receiving an appropriation of public money for a project in that act to ensure those facilities are built with American-made steel, to the extent practicable. The Public Entity shall ## G5, Attachment 1 ## Council Packet Page Number 169 of 483 ## Generic GO Bond Proceeds 31 Ver – 10/26/20 ## Grant Agreement for Program End Grants comply with this requirement, and shall furnish any documentation pursuant thereto reasonably requested by the State Entity. ## NONE ## [THE REMAINING PORTION OF THIS PAGE WAS INTENTIONALLY LEFT BLANK] ## G5, Attachment 1 ## Council Packet Page Number 170 of 483 ## Generic GO Bond Proceeds 32 Ver – 10/26/20 ## Grant Agreement for Program End Grants IN TESTIMONY HEREOF, the Public Entity and the State Entity have executed this General Obligation Bond Proceeds Grant Agreement End Grant for the City of Maplewood Sanitary Sewer System Improvement Project under the 2023 Municipal Publicly Owned Infrastructure Inflow and Infiltration Grant Program on the day and date indicated immediately below their respective signatures. ## PUBLIC ENTITY: ## CITY OF MAPLEWOOD, ## a Minnesota Municipal Corporation ## By: ## Its: Dated: __________________, _____ ## And: ## Its: Dated: __________________, _____ ## STATE ENTITY: ## METROPOLITAN COUNCIL, ## By: ## /HLVD7KRPSVRQ Its: Regional Administrator, successor, or delegate Dated: __________________, 2026_ ## G5, Attachment 1 ## Council Packet Page Number 171 of 483 ## Generic GO Bond Proceeds 33 Ver – 10/26/20 ## Grant Agreement for Program End Grants ## Attachment I to Grant Agreement (Declaration requirement partially waived – See attached MMB waiver letter and Attachment I- ## A Certification Form) ## State of Minnesota ## General Obligation Bond Financed ## DECLARATION The undersigned has the following interest in the real property located in the County of ____________, State of Minnesota that is legally described in Exhibit A attached and all facilities situated thereon (collectively, the “Restricted Property”): (Check the appropriate box.) a fee simple title, a lease, or an easement, and as owner of such fee title, lease or easement, does hereby declare that such interest in the Restricted Property is hereby made subject to the following restrictions and encumbrances: A. The Restricted Property is bond financed property within the meaning of Minn. Stat. § 16A.695, is subject to the encumbrance created and requirements imposed by such statute, and cannot be sold, mortgaged, encumbered or otherwise disposed of without the approval of the Commissioner of Minnesota Management and Budget, which approval must be evidenced by a written statement signed by said commissioner and attached to the deed, mortgage, encumbrance or instrument used to sell or otherwise dispose of the Restricted Property; and B. The Restricted Property is subject to all of the terms, conditions, provisions, and limitations contained in that certain [Insert title of the general obligation grant agreement]_ between _______________ and ______________, dated _________, ____. The Restricted Property shall remain subject to this State of Minnesota General Obligation Bond Financed Declaration for 125% of the useful life of the Restricted Property or until the Restricted Property is sold with the written approval of the Commissioner of Minnesota Management and Budget, at which time it shall be released therefrom by way of a written release in recordable form signed by both the Commissioner of [Insert the name of the State Entity that provided the grant] and the Commissioner of Minnesota Management and Budget, and such written release is recorded in the real estate records relating to the Restricted Property. This Declaration may not be terminated, amended, or in any way modified without the specific written consent of the Commissioner of Minnesota Management and Budget. ## G5, Attachment 1 ## Council Packet Page Number 172 of 483 ## Generic GO Bond Proceeds 34 Ver – 10/26/20 ## Grant Agreement for Program End Grants ## (SIGNATURE BLOCK, ACKNOWLEDGMENTS, AND STATEMENT AS TO WHOM IT ## WAS DRAFTED BY.) _____________________________________, a _______________________________ [Public ## Entity], ## By: ## Title: Dated: _____________, 20___ ## By: ## Title: Dated: _____________, 20___ ## STATE OF MINNESOTA ) ) ss ## COUNTY OF __________ ) The foregoing instrument was acknowledged before me this _______ day of_____________, 2026, by [name of first signatory], the [title of first signatory] and _[name of second signatory], the [title of second signatory], respectively, of the ______________________, a [insert name and description of the entity receiving the grant]. ____________________________ ## Notary Public ## G5, Attachment 1 ## Council Packet Page Number 173 of 483 ## Generic GO Bond Proceeds 35 Ver – 10/26/20 ## Grant Agreement for Program End Grants ## Exhibit A to Declaration ## LEGAL DESCRIPTION OF RESTRICTED PROPERTY ## G5, Attachment 1 ## Council Packet Page Number 174 of 483 ## Generic GO Bond Proceeds 36 Ver – 10/26/20 ## Grant Agreement for Program End Grants ## Attachment II to Grant Agreement ## LEGAL DESCRIPTION OF REAL PROPERTY (For projects for which a Certification is being submitted, use the description and/or maps attached to the Certification submitted.) ## G5, Attachment 1 ## Council Packet Page Number 175 of 483 ## Generic GO Bond Proceeds 37 Ver – 10/26/20 ## Grant Agreement for Program End Grants ## Attachment III to Grant Agreement ## SOURCE AND USE OF FUNDS FOR THE PROJECT ## Source of Funds Use of Funds ## Identify Source of Funds ## Amount Identify Items Amount ## State G.O. Funds Ownership Acquisition ## Program Grant$1,.00 and Other Items Paid for ## with Program Grant Funds ## Other State Funds Purchase of Ownership$_________ _______________$_________Interest _______________$_________Other Items of a Capital _______________$_________Nature ## SubtotalSanitary Sewer System$ _Improvement________ $1,.00 ## Matching Funds ________________$_________ _______________$_________Subtotal$_________ _______________$_________ Subtotal$_________Items Paid for with ## Non-Program Grant Funds ## Other Public Entity FundsPublic Entityor Other$37,.00 ## Public Entity Funds$____________State Funds_________$_________ _______________$_________________________$_________ ## SubtotalSubtotal$_________ ## Loans _______________$_________ _______________$_________ ## Subtotal$_________ ## Other Funds _______________$_________ _______________$_________ ## Subtotal$_________- ## Prepaid Project Expenses _______________$_________ _______________$_________ ## Subtotal$_________ ## TOTAL FUNDS $493,810.00 TOTAL PROJECT COSTS $493,810.00 _________ ________________________ ## G5, Attachment 1 ## Council Packet Page Number 176 of 483 ## Generic GO Bond Proceeds 38 Ver – 10/26/20 ## Grant Agreement for Program End Grants ## Attachment IV to Grant Agreement ## GRANT APPLICATION See attached grant application ## G5, Attachment 1 ## Council Packet Page Number 177 of 483 ## Generic GO Bond Proceeds 39 Ver – 10/26/20 ## Grant Agreement for Program End Grants ## THE FOLLOWING PAGES INCLUDE ALL REQUIRED ATTACHMENTS TO THE ## GRANT AGREEMENT ## G5, Attachment 1 ## Council Packet Page Number 178 of 483

   
  
  ## G5, Attachment 1 ## Council Packet Page Number 179 of 483 ## Metropolitan Council Environmental Services ## 2023 II Grant Program ## Grant Application Form NOTICE TO APPLICANTS: Submission of this application form confirms your citys intention to participate in the Metropolitan Council Environmental Services (MCES) 2024 State Bond Fund Municipal I/I Grant program (Grantee Program). Applicants must review the Grantee Program Guidelines, along with the draft agreement that must be entered with the Metropolitan Council, can be found at the following link: http://www.metrocouncil.org/Wastewater-Water/Funding-Finance/Available-Funding-Grants.aspx Submission of all information requested herein is mandatory and becomes the basis for determining your city’s Preliminary Minimum Allocation (PMA) and an estimated Final Reimbursement Amount (FRA) that will accompany the Letter of Intent all qualifying applicants will receive. Grant agreements will be sent for signature simultaneously for all participants subsequent to receipt and review of all project information that will form each participant’s final PMA and FRA. ## City Name:Maplewood ## City Contact Info:1902 County Road B East ## Maplewood, MN 55109 ## Application Submitted by:Tyler Strong ## Application Email Address:tyler.strong@maplewoodmn.gov Application Submission date:January 30, 2024 ## G5, Attachment 1 ## Council Packet Page Number 180 of 483 During the construction seasons of 2024 and 2025, the City of Maplewood is proposing to improve roughly 8.40 miles of city streets. As a part of these improvements, replacement of non-conforming I&I sanitary sewer frame and lids with conforming ones is proposed. The existing access lids have holes in top or notches near the edges which let water into the sanitary sewer system during rain events. It is proposed to replace these frames and lids with a watertight concealed pick hole style frame/lid combination and replace the deteriorating concrete adjustment rings with water-tight butyl sealed HDPE plastic rings. As of now it is estimated around 190 frame/lid combinations will be removed and replaced in the 2024 and 2025 construction seasons. Also as a part of these projects, sanitary sewer lining (CIPP) is proposed at miscellaneous locations throughout the city. The lining will focus on problematic areas of vitrified clay pipe (VCP) sewer main where groundwater infiltration and root intrusion are an issue. As of now it is estimated around 6,800 linear feet of lining will be bid out and completed in the 2024 and 2025 construction seasons. ## Estimated Costs Lining (CIPP) Rate on past project (2022) for 8" VCP lining @ $64.00/LF ## 6,800 LF * $64.00/LF = $435,200 ## Sanitary Sewer Frame and Lid Replacement Rate on past project (2022) for removal and install of new frame and lid @ $1,250.00/Each 190 New Frame/Lid Combinations * $1,250.00 = $237,500 ## Estimated Project Work Description ## G5, Attachment 1 ## Council Packet Page Number 181 of 483 ## Pipe Lining and Replacement $435,002 $163,125 ## Pipe Joint Sealing and Chimney ## Seals $0$0$0 ## Manholes - Lining, Replacement$0$0$0 Manholes Sealing joints, casting, covers $237,500$178,125$178,125 ## Flood Mitigation$0$0$0 ## Cross Connection Elimination$0$0$0 $326,251 $672,502$504,376$341,250 • Studies, investigations, or inspections • Engineering costs • Any improvements to privately owned infrastructure ## Eligible Work Dates ## Start Date for Eligible Project Work ## End Date for Eligible Project Work ## Program Dates Notice of approved grant program guidelines to cities, request applications Grant Application due from cities MCES sends Letter of Intent to program participants Cities provide descriptions and pay claims for completed projects MCES makes FRA determination, distributes grant agreements January 1, 2024 December 31, 2025 December 19, 2023 January 26, 2024 February 29, 2024 March 31, 2026 May 1, 2026 ## Project ## Costs ## Project Costs ## Covered ## Grant ## Eligible ## Non-Eligible I&I Work: ## Important Dates to Remember: Questions may be directed to the MCES I/I Grant Program Administrator: ## Your Estimated Eligible I/I Costs: ## Matt Gsellmeier, MCES I/I Grant Administrator ## 390 Robert Street North ## St. Paul, MN 55101 17633670264 matthew.gsellmeier@metc.state.mn.us ## Repair or Replace Lateral Tee, Wye, ## or Tap Connections $0$0 $0 x 75% ## Covered x 75 %Covered x 75 %Covered x 75 %Covered x 75 %Covered x 75 %Covered x 75 %Covered x 50 %Grant Eligible x 100 %Grant Eligible x 50 %Grant Eligible x 100 %Grant Eligible x 10 %Grant Eligible x 100 %Grant Eligible x 100 %Grant Eligible ## G5, Attachment 1 ## Council Packet Page Number 182 of 483 ## 2023 II GRANT PROGRAM COST VERIFICATION ## FINAL COST INFORMATION FOR COMPLETED WORK Completion of this form and submission of required attachments is the basis for entering into agreement with the Metropolitan Council on the 2023 II Grant Program. This form and its attachments verify that the community has finished I/I reduction projects, with costs eligible for reimbursement under the 2023 II Grant Program. Please send the completed form and required attachments to (electronic submission preferred): Mail: Matthew Gsellmeier, MCES Finance and Revenue, 390 N. Robert Street St. Paul, MN 55101 ## Email: Matthew.Gsellmeier@metc.state.mn.us ## Required Attachments: Please attach and return the following items to Met Council by December 31, 2025 ## 1. The Cost Verification Form (This Form) 2. One of the following that applies to your city’s property situation: o Attachment 1 to Grant Agreement – DECLARATION of Real Property, and Attachment II to Grant Agreement – Legal Description of Real Property, OR located under any right of way, and ## Exhibit A – LEGAL DESCRIPTION, NARRATIVE DESCRIPTION, OR MAP OF o Attachment 1-A – CERTIFICATION pursuant to Waiver of Real Property Declaration for projects ## RESTRICTED PROPERTY 3. A city resolution authorizing application and execution of the grant agreement 4. A detailed breakdown of actual expenditures that tie-out to the project costs cited in the o MCES may request additional documentation to verify expenditures. ## Cost Verification Form 5. Description of work completed. 6. Invoices or other documents that substantiate the cost of work completed. ## Required Cost Verification Information: ## City: ## County: ## Phone#: ## City Official/Title: ## Project Start Date: ## Project End Date: ## Maplewood ## Ramsey ## Civil Engineer II 651-249-2402 June 3, 2024 December 31, 2025 Were projects completed between January 1, 2024 and December 31, 2025 (Y/N):Y In the space provided on the next page, please enter a summary of your eligible I/I reduction project(s) and costs. As a reminder, the following work is considered non-eligible under the I/I program: • Studies, investigations, or inspections • Any improvement to privately owned infrastructure ## G5, Attachment 1 ## Council Packet Page Number 183 of 483 Enter a Summary of the Project(s) and Costs: Sanitary sewer lining of City sewer mains to prevent groundwater infiltration into the system as a part of the City's 2024 & 2025 Street Improvement Projects. Replacement of outdated sanitary sewer castings, lids, and adjustment rings to water-tight installation that do not allow surface or groundwater to infiltrate into the system as a part of the City's 2024 & 2025 Street Improvement Projects. Enter in column A the eligible I/I costs your city incurred between January 1, 2024 and December 31, 2025: Type of work: 1. Pipe lining and replacement: 2. Pipe joint sealing and chimney seals 3. Manholes - Lining, replacement 4. Manhole sealing joints, castings, covers ## 5. Flood Mitigation ## 6. Cross Connection Elimination ## Total: (A) Total ## Project ## Costs: ## (B) Covered Project ## Costs: (C) %Eligible for funding (D)Amount Eligible ## For Grant Funding $493,810 $339,295 $0 $0 $154,515 $0 $0 $254,471 $0 $0 $115,886 $0 $0 $370,358$243,122 $0 $0 $115,886 $0 $0 $127,236 $0 ## 7. Repair or Replace Lateral Tee, Wye, or Tap ## Connections $0$0 % ## Covered x 75% = x 75% = x 75% = x 75% = x 75% = x 75% = x 75% = x 50% = x 100% = x 50% = x 100% = x 10% = x 100% = x 100% = ## G5, Attachment 1 ## Council Packet Page Number 184 of 483 ## G5, Attachment 1 ## Council Packet Page Number 185 of 483 ## G5, Attachment 1 ## Council Packet Page Number 186 of 483 8/11/2025 7/23/2025 ## G5, Attachment 1 ## Council Packet Page Number 187 of 483 ## Payment Application No. 8 Contract: City of Maplewood Project 23-08Project Name: 2024 Maplewood Street ImprovementsBASE BIDSTREET IMPROVEMENTS, EAST SHORE DRIVE AREA ## Item No. Specification No. ## Item Description ## Unit ## Contract ## Quantity ## Contract Unit Price ## Contract Extended ## Quantity This Period Quantity to ## Date ## To Date Extended 1 2021.501 ## MOBILIZATION - EAST SHORE DRIVE AREA ## L S 1 223,000.00 $ 223,000.00 $ 1.00 $ 223,000.00 2 2101.502 ## CLEARING AND GRUBBING, SINGLE TREE ## EACH 50 1,075.00 $ 53,750.00 $ 91.00 $ 97,825.00 3 2104.502 ## REMOVE BOLLARDS ## EACH 83 105.00 $ 8,715.00 $ 86.00 $ 9,030.00 4 2104.502 ## REMOVE SIGN ## EACH 12 50.00 $ 600.00 $ 12.00 $ 600.00 5 2104.502 ## SALVAGE SIGN ## EACH 12 50.00 $ 600.00 $ 0.00 $ 0.00 6 2104.502 ## SALVAGE MAILBOX ASSEMBLY, ALL TYPES ## EACH 97 50.00 $ 4,850.00 $ 103.00 $ 5,150.00 7 2104.503 ## REMOVE CONCRETE CURB & GUTTER, ALL TYPES ## L F 5837 2.50 $ 14,592.50 $ 6017.00 $ 15,042.50 8 2104.503 ## SAW BITUMINOUS ROADWAY PAVEMENT, FULL DEPTH ## L F 790 3.00 $ 2,370.00 $ 1603.00 $ 4,809.00 9 2104.504 ## REMOVE BITUMINOUS DRIVEWAY/APRON/TRAIL ## S Y 3241 6.50 $ 21,066.50 $ 25.00 4883.80 $ 31,744.70 10 2104.504 ## REMOVE CONCRETE DRIVEWAY/APRON/WALK ## S Y 1881 6.10 $ 11,474.10 $ 35.50 1897.85 $ 11,576.89 11 2104.504 ## REMOVE BITUMINOUS ROADWAY PAVEMENT, INCLUDES BITUMINOUS CURB ## S Y 35167 2.50 $ 87,917.50 $ 2031.24 37198.24 $ 92,995.60 12 2104.604 ## SALVAGE LANDSCAPE PAVERS ## S Y 87 5.00 $ 435.00 $ 126.76 $ 633.80 13 2106.507 ## SUBGRADE EXCAVATION (EV) (P) ## C Y 11802 21.00 $ 247,842.00 $ 11802.00 $ 247,842.00 14 2106.507 ## SELECT GRANULAR EMBANKMENT MATERIAL (CV) (P) ## C Y 11923 27.00 $ 321,921.00 $ 11923.00 $ 321,921.00 15 2106.507 ## ADDITIONAL SUBGRADE EXCAVATION (EV) ## C Y 1182 15.00 $ 17,730.00 $ 3781.12 $ 56,716.80 16 2106.507 ## COMMON EXCAVATION (EV) (P) ## C Y 9736 17.00 $ 165,512.00 $ 9736.00 $ 165,512.00 17 2106.507 ## GRANULAR EMBANKMENT MATERIAL (CV) ## C Y 1195 22.00 $ 26,290.00 $ 583.26 $ 12,831.72 18 2106.601 ## SITE GRADING - WETLAND CHANNEL ## L F 80 25.00 $ 2,000.00 $ $ - 19 2106.607 ## SALVAGE, STOCKPILE AND INSTALL RECLAIM MATERIAL (CV) ## C Y 1200 19.00 $ 22,800.00 $ 148.00 348.00 $ 6,612.00 20 2106.509 ## TEMPORARY STABILIZING AGGREGATE, 1.5-INCH MINUS ## TON 600 26.00 $ 15,600.00 $ 279.40 $ 7,264.40 21 2108.504 ## WOVEN GEOTEXTILE FABRIC TYPE 5, STREET SUBCUT ## S Y 40284 1.50 $ 60,426.00 $ 41835.27 $ 62,752.91 22 2123.610 ## STREET SWEEPER, WITH PICKUP BROOM ## HOUR 99 0.01 $ 0.99 $ 74.00 $ 0.74 23 2130.523 ## WATER FOR DUST CONTROL ## MGAL 246 0.01 $ 2.46 $ 185.00 $ 1.85 24 2211.504 ## AGGREGATE BASE CLASS 6 FOR RESIDENTIAL CONCRETE DRIVEWAYS, 4-INCH ## S Y 2475 8.25 $ 20,418.75 $ 35.50 2256.50 $ 18,616.13 25 2211.504 ## AGGREGATE BASE CLASS 6 FOR RESIDENTIAL BITUMINOUS DRIVEWAYS, 6-INCH ## S Y 1973 14.25 $ 28,115.25 $ 3465.90 $ 49,389.08 26 2211.504 ## AGGREGATE BASE CLASS 6 FOR WALKS/PEDESTRIAN RAMPS, 4-INCH ## S Y 292 11.25 $ 3,285.00 $ 283.00 $ 3,183.75 27 2211.504 ## AGGREGATE SURFACING, CL 5 (100% CRUSHED LIMESTONE) FOR GRAVEL DRIVEWAYS, 4-INCH ## S Y 81 16.50 $ 1,336.50 $ 83.40 $ 1,376.10 28 2211.509 ## AGGREGATE BASE CLASS 6, FOR STREETS ## TON 16460 22.50 $ 370,350.00 $ 17097.44 $ 384,692.40 29 2215.504 ## FULL DEPTH RECLAMATION, 10-INCH DEPTH ## S Y 2760 6.00 $ 16,560.00 $ 2760.00 $ 16,560.00 30 2232.503 ## EDGE MILL BITUMINOUS PAVEMENT ## L F 790 1.00 $ 790.00 $ 790.00 $ 790.00 31 2331.603 ## JOINT ADHESIVE ## L F 21938 0.50 $ 10,969.00 $ 21938.00 $ 10,969.00 32 2331.603 ## BITUMINOUS ROAD PAVEMENT CONTROL JOINT SAW AND SEAL ## L F 7585 3.51 $ 26,623.35 $ 5614.00 9871.00 $ 34,647.21 33 2357.506 ## BITUMINOUS MATERIAL FOR TACK COAT ## GAL 2501 2.00 $ 5,002.00 $ 2140.00 $ 4,280.00 34 2360.504 ## TYPE SPWEA330B BITUMINOUS MIXTURE, 1 - 3-INCH LIFT, RESIDENTIAL DRIVEWAY ## S Y 1954 40.00 $ 78,160.00 $ 1971.00 $ 78,840.00 35 2360.504 ## TYPE SPWEA230B BITUMINOUS MIXTURE, 1 - 3-INCH LIFT, TRAIL ## S Y 755 20.00 $ 15,100.00 $ 1738.40 $ 34,768.00 36 2360.509 ## TYPE SPWEA340C BITUMINOUS MIXTURE ## TON 1137 85.00 $ 96,645.00 $ 1149.31 $ 97,691.35 37 2360.509 ## TYPE SPWEA330C BITUMINOUS MIXTURE ## TON 2044 85.00 $ 173,740.00 $ 2064.99 $ 175,524.15 38 2360.509 ## TYPE SPWEB330C BITUMINOUS MIXTURE ## TON 2727 85.00 $ 231,795.00 $ 2578.01 $ 219,130.85 39 2360.509 ## TYPE SPNWB330C BITUMINOUS MIXTURE ## TON 1705 85.00 $ 144,925.00 $ 211.37 1739.65 $ 147,870.25 40 2413.603 ## REMOVE & REPLACE EXISTING RETAINING WALL TOP CAP ## L F 869 17.50 $ 15,207.50 $ 968.00 $ 16,940.00 41 2413.618 ## RECONSTRUCT EXISTING RETAINING WALL ## S F 687 40.00 $ 27,480.00 $ 68.00 $ 2,720.00 42 2413.618 ## POWERWASH & SEAL EXISTING BLOCK RETAINING WALL ## S F 3432 3.00 $ 10,296.00 $ 3879.00 $ 11,637.00 ## G5, Attachment 1 ## Council Packet Page Number 188 of 483 43 2502.503 ## 4-INCH CORRUGATED PERFORATED DRAIN TUBING WITH TYPE 1 SOCK, STREET SUBCUT AREAS ## L F 3422 5.00 $ 17,110.00 $ 3422.00 $ 17,110.00 44 2521.618 ## 4-INCH CONCRETE SIDEWALK ## S F 570 8.00 $ 4,560.00 $ 2296.00 $ 18,368.00 45 2531.503 ## CONCRETE CURB & GUTTER DESIGN B618, TRANSITIONS, KNOCKDOWNS, HE STRENGTH ## L F 20657 19.00 $ 392,483.00 $ 13.00 21167.00 $ 402,173.00 46 2531.504 ## 6-INCH CONCRETE DRIVEWAY PAVEMENT, RESIDENTIAL, HE STRENGTH ## S Y 2477 80.00 $ 198,160.00 $ 35.50 2138.50 $ 171,080.00 47 2531.504 ## 8-INCH CONCRETE DRIVEWAY PAVEMENT, COMMERCIAL, HE STRENGTH ## S Y 49 105.00 $ 5,145.00 $ 32.40 $ 3,402.00 48 2531.618 ## 6-INCH CONCRETE PEDESTRIAN CURB RAMP ## S F 2032 14.00 $ 28,448.00 $ 2121.00 $ 29,694.00 49 2531.618 ## TRUNCATED DOMES ## S F 175 65.00 $ 11,375.00 $ 211.00 $ 13,715.00 50 2540.602 ## INSTALL SALVAGED MAILBOX ASSEMBLY, ALL TYPES ## EACH 97 110.00 $ 10,670.00 $ 66.00 $ 7,260.00 51 2540.602 ## FURNISH & INSTALL MAILBOX ASSEMBLY ## EACH 12 200.00 $ 2,400.00 $ 37.00 $ 7,400.00 52 2540.602 LIMESTONE BENCH, (20-18-INCH x 20-18-INCH x 72-INCH) ## EACH 6 7,500.00 $ 45,000.00 $ 6.00 $ 45,000.00 53 2563.601 ## TRAFFIC CONTROL - EAST SHORE DRIVE AREA ## L S 1 18,000.00 $ 18,000.00 $ 1.06 $ 19,080.00 54 2563.618 ## TEMPORARY CONSTRUCTION SIGN-SPECIAL ## S F 825 10.00 $ 8,250.00 $ 363.00 $ 3,630.00 55 2564.618 ## SIGN PANEL ## S F 600 50.00 $ 30,000.00 $ $ - 56 2571.602 ## INSTALL DECIDUOUS TREE, #20 CONTAINER ## EACH 62 695.00 $ 43,090.00 $ 53.00 $ 36,835.00 57 2573.501 ## EROSION CONTROL, CONTRACTOR'S PLAN, EAST SHORE DRIVE AREA ## L S 1 10,000.00 $ 10,000.00 $ 1.00 $ 10,000.00 58 2573.502 ## STORM DRAIN INLET PROTECTION, ALL TYPES ## EACH 141 150.00 $ 21,150.00 $ 151.00 $ 22,650.00 59 2573.502 ## FURNISH AND MAINTAIN STABILIZED CONSTRUCTION EXIT, PER PLATE 750 ## EACH 11 1,450.00 $ 15,950.00 $ 12.00 $ 17,400.00 60 2573.503 ## SILT FENCE; TYPE HEAVY DUTY ## L F 2385 3.95 $ 9,420.75 $ 2616.00 $ 10,333.20 61 2573.503 ## FLOTATION SILT CURTAIN TYPE STILL WATER ## L F 320 26.25 $ 8,400.00 $ 450.00 $ 11,812.50 62 2573.503 ## SEDIMENT CONTROL LOG, TYPE COMPOST ## L F 3440 3.25 $ 11,180.00 $ 4280.00 $ 13,910.00 63 2574.504 ## LOAM TOPSOIL BORROW, 4-INCH ## S Y 20617 3.75 $ 77,313.75 $ 25.00 24629.00 $ 92,358.75 64 2574.508 ## COMMERCIAL FERTILIZER TYPE 1, 10-10-10 FOR SODDED/SEEDED AREAS, 300 LB/AC ## LB 1376 2.25 $ 3,096.00 $ 110.00 $ 247.50 65 2575.504 ## SODDING TYPE MINERAL, SALT TOLERANT ## S Y 17342 10.75 $ 186,426.50 $ 10000.00 $ 107,500.00 66 2575.504 ## TEMPORARY POLY COVERING ## S Y 500 3.00 $ 1,500.00 $ 1230.00 $ 3,690.00 67 2575.504 ## EROSION CONTROL BLANKET FUTERRA F4, BY RAMY TURF PRODUCTS OR APPROVED EQUAL ## S Y 5080 4.30 $ 21,844.00 $ 25.00 2835.00 $ 12,190.50 68 2575.508 ## TURF ESTABLISHMENT, STORMWATER FACILITIES, SEED MIXTURE 33-261, 100 LB/AC ## L ## B 6 63.85 $ 383.10 $ 19.00 $ 1,213.15 69 2575.508 ## TURF ESTABLISHMENT, WOODED AREAS, SEED MIXTURE 36-211, 100 LB/AC ## L B 10 33.25 $ 332.50 $ 5.00 $ 166.25 70 2575.508 ## TURF ESTABLISHMENT, RESIDENTIAL LAWNS, STREET SIDE BOULEVARD SALT TOLERANT SEED BY RAMY T ## U ## L B 268 5.80 $ 1,554.40 $ 1.00 101.00 $ 585.80 71 2575.523 ## WATER FOR TURF ESTABLISHMENT, ADDITIONAL ## MGAL 815 45.00 $ 36,675.00 $ $ - 72 2582.503 ## 4-INCH SOLID LINE WHITE, EPOXY MULTI-COMPONENT ## L F 6140 0.50 $ 3,070.00 $ 6098.00 $ 3,049.00 73 2582.503 ## 4-INCH DOUBLE LINE YELLOW, EPOXY MULTI-COMPONENT ## L F 3280 1.00 $ 3,280.00 $ 2986.00 $ 2,986.00 74 2582.518 ## CROSSWALK WHITE, EPOXY MULTI-COMPONENT ## S F 72 12.00 $ 864.00 $ 54.00 54.00 $ 648.00 3,813,424.40 $ 3,768,975.81 $ ## STORM SEWER IMPROVEMENTS, EAST SHORE DRIVE AREA ## Item No. Specification No. ## Item Description ## Unit ## Contract ## Quantity ## Contract Unit Price ## Contract Extended ## Quantity This Period Quantity to ## Date ## To Date Extended 75 2104.502 ## REMOVE & DISPOSE OF DRAINAGE STRUCTURE, ANY SIZE OR TYPE ## EACH 54 575.00 $ 31,050.00 $ 54.00 $ 31,050.00 76 2104.502 ## SALVAGE STORM SEWER CASTING ## EACH 54 125.00 $ 6,750.00 $ 55.00 $ 6,875.00 77 2104.503 ## REMOVE & DISPOSE OF STORM SEWER PIPE, ANY SIZE OR TYPE ## L F 2753 13.00 $ 35,789.00 $ 2753.00 $ 35,789.00 78 2106.607 ## UNCLASSIFIED EXCAVATION FOR UNDERGROUND INFILTRATION SYSTEMS (EV) (P) ## C Y 1930 24.00 $ 46,320.00 $ 3469.00 $ 83,256.00 79 2108.504 ## NON-WOVEN GEOTEXTILE FILTER FABRIC TYPE 4, FLARED END SECTIONS ## S Y 172 3.00 $ 516.00 $ 20.00 178.00 $ 534.00 80 2108.504 ## NON-WOVEN GEOTEXTILE FILTER FABRIC TYPE 5, INFILTRATION SYSTEMS ## S Y 1435 3.00 $ 4,305.00 $ 7959.00 $ 23,877.00 81 2411.618 ## DRY STACK IRREGULAR STONE RETAINING WALL, RAIN GARDEN ## S F 385 70.00 $ 26,950.00 $ 250.00 $ 17,500.00 82 2451.603 ## PIPE BEDDING MATERIAL FOR STORM SEWER, MAPLEWOOD STANDARD PLATES 340 & 341 ## L F 5786 10.50 $ 60,753.00 $ 2660.00 $ 27,930.00 83 2451.603 ## ROCK FOUNDATION MATERIAL FOR STORM SEWER, MAPLEWOOD STANDARD PLATE 340 & 341 ## L F 291 8.00 $ 2,328.00 $ 83.00 $ 664.00 84 2451.607 ## 3" TO 1.5" WASHED ROCK ## C Y 1160 85.00 $ 98,600.00 $ 1160.00 $ 98,600.00 85 2501.502 ## 15-INCH RC PIPE APRON, NO TRASH GUARD ## EACH 2 1,650.00 $ 3,300.00 $ 2.56 $ 4,224.00 86 2501.502 ## 18-INCH RC PIPE APRON, w/TRASH GUARD ## EACH 2 3,300.00 $ 6,600.00 $ 3.00 $ 9,900.00 87 2501.502 ## 30-INCH RC PIPE APRON, w/TRASH GUARD ## EACH 2 5,000.00 $ 10,000.00 $ 2.00 $ 10,000.00 88 2501.502 ## 36-INCH RC PIPE APRON, w/TRASH GUARD ## EACH 1 5,800.00 $ 5,800.00 $ 0.00 $ 0.00 ## G5, Attachment 1 ## Council Packet Page Number 189 of 483 89 2501.502 ## 44" SPAN RC PIPE-ARCH APRON, w/TRASH GUARD ## EACH 1 6,200.00 $ 6,200.00 $ 1.00 $ 6,200.00 90 2501.503 ## 44" SPAN RC PIPE-ARCH CULV CL IVA ## L F 144 322.00 $ 46,368.00 $ 186.00 $ 59,892.00 91 2503.502 ## CONNECT TO EXISTING STORM SEWER STRUCTURE ## EACH 9 1,600.00 $ 14,400.00 $ 9.00 $ 14,400.00 92 2503.502 ## CONNECT TO EXISTING STORM SEWER PIPE ## EACH 24 725.00 $ 17,400.00 $ 25.78 $ 18,690.50 93 2503.503 ## 12" RC PIPE SEWER CLASS V ## L F 83 69.00 $ 5,727.00 $ 77.00 $ 5,313.00 94 2503.503 ## 15" RC PIPE SEWER CLASS V ## L F 560 72.00 $ 40,320.00 $ 536.00 $ 38,592.00 95 2503.503 ## 18" RC PIPE SEWER CLASS IV ## L F 133 93.00 $ 12,369.00 $ 157.00 $ 14,601.00 96 2503.503 ## 24" RC PIPE SEWER CLASS IV ## L F 86 115.00 $ 9,890.00 $ 0.00 $ 0.00 97 2503.503 ## 24" RC PIPE SEWER CLASS V ## L F 241 126.00 $ 30,366.00 $ 327.00 $ 41,202.00 98 2503.503 ## 27" RC PIPE SEWER CLASS V ## L F 89 212.00 $ 18,868.00 $ 92.00 $ 19,504.00 99 2503.503 ## 30" RC PIPE SEWER CLASS IV ## L F 69 180.00 $ 12,420.00 $ 82.00 $ 14,760.00 100 2503.503 ## 36" RC PIPE SEWER CLASS IV ## L F 55 260.00 $ 14,300.00 $ 0.00 $ 0.00 101 2503.503 ## 12-INCH CORRUGATED SMOOTH DOUBLE WALL HDPE PIPE SEWER ## L F 95 33.00 $ 3,135.00 $ 87.00 $ 2,871.00 102 2503.503 ## 15-INCH CORRUGATED SMOOTH DOUBLE WALL HDPE PIPE SEWER ## L F 2033 34.00 $ 69,122.00 $ 2206.00 $ 75,004.00 103 2503.503 ## 18-INCH CORRUGATED SMOOTH DOUBLE WALL HDPE PIPE SEWER ## L F 1364 34.00 $ 46,376.00 $ 1351.00 $ 45,934.00 104 2503.503 ## 24-INCH CORRUGATED SMOOTH DOUBLE WALL HDPE PIPE SEWER ## L F 124 47.00 $ 5,828.00 $ 124.00 $ 5,828.00 105 2503.503 ## 30-INCH CORRUGATED SMOOTH DOUBLE WALL HDPE PIPE SEWER ## L F 610 66.00 $ 40,260.00 $ 628.00 $ 41,448.00 106 2503.503 ## 36-INCH CORRUGATED SMOOTH DOUBLE WALL HDPE PIPE SEWER ## L F 501 84.00 $ 42,084.00 $ 461.00 $ 38,724.00 107 2503.503 ## 60-INCH CORRUGATED SMOOTH DOUBLE WALL HDPE PIPE SEWER - PERFORATED ## L F 920 175.00 $ 161,000.00 $ 921.00 $ 161,175.00 108 2503.603 ## PLUG FILL & ABANDON PIPE SEWER ## L F 423 43.00 $ 18,189.00 $ 175.00 $ 7,525.00 109 2506.502 ## CONSTRUCT DRAINAGE STRUCTURE, DESIGN 2' x 3' BOX ## EACH 49 2,200.00 $ 107,800.00 $ 49.00 $ 107,800.00 110 2506.502 ## CONSTRUCT DRAINAGE STRUCTURE, DESIGN 27-INCH CB/DI ## EACH 3 1,650.00 $ 4,950.00 $ 3.00 $ 4,950.00 111 2506.502 ## CONSTRUCT DRAINAGE STRUCTURE, DESIGN 48-INCH CB/MH ## EACH 62 3,800.00 $ 235,600.00 $ 62.00 $ 235,600.00 112 2506.502 ## CONSTRUCT DRAINAGE STRUCTURE, DESIGN 60-INCH CB/MH ## EACH 13 7,200.00 $ 93,600.00 $ 13.00 $ 93,600.00 113 2506.502 ## CONSTRUCT DRAINAGE STRUCTURE, DESIGN 72-INCH CB/MH ## EACH 7 12,000.00 $ 84,000.00 $ 7.00 $ 84,000.00 114 2506.502 ## CONSTRUCT DRAINAGE STRUCTURE, DESIGN 84-INCH CB/MH ## EACH 2 18,000.00 $ 36,000.00 $ 2.25 $ 40,500.00 115 2506.502 ## ADJUST EXISTING STORM SEWER CASTING, ALL TYPES ## EACH 2 700.00 $ 1,400.00 $ 4.00 $ 2,800.00 116 2506.502 ## FURNISH & INSTALL R-3067-V FRAME & V GRATE FOR STORM SEWER ## EACH 116 900.00 $ 104,400.00 $ 116.00 $ 104,400.00 117 2506.502 ## FURNISH & INSTALL R-1678-A FRAME & SOLID LID FOR STORM SEWER ## EACH 24 1,100.00 $ 26,400.00 $ 28.00 $ 30,800.00 118 2506.502 ## FURNISH & INSTALL R-4342 STOOL GRATE FOR STORM SEWER ## EACH 3 800.00 $ 2,400.00 $ 3.00 $ 2,400.00 119 2506.502 ## DESIGN SPECIAL 1 - WATER QUALITY BAFFLE ## EACH 9 7,300.00 $ 65,700.00 $ 9.00 $ 65,700.00 120 2506.602 ## RECONSTRUCT DRAINAGE STRUCTURE SPECIAL ## EACH 3 1,250.00 $ 3,750.00 $ 6.30 $ 7,875.00 121 2511.507 ## RANDOM RIPRAP CLASS III ## C Y 52 140.00 $ 7,280.00 $ 16.73 114.63 $ 16,048.20 122 2571.502 ## DECIDUOUS SHRUB NO 3 CONT ## EACH 21 132.00 $ 2,772.00 $ 7.00 $ 924.00 123 2571.502 ## PERENNIAL NO 1 CONT ## EACH 105 37.00 $ 3,885.00 $ 103.00 $ 3,811.00 124 2571.602 ## RAIN GARDEN SPLASH BLOCK ASSEMBLY ## EACH 7 1,000.00 $ 7,000.00 $ 3.00 $ 3,000.00 125 2571.618 ## RAIN GARDEN PREPARATION ## S F 1400 23.00 $ 32,200.00 $ 536.00 $ 12,328.00 1,772,820.00 $ 1,778,398.71 $ ## SANITARY SEWER IMPROVEMENTS, EAST SHORE DRIVE AREA ## Item No. Specification No. ## Item Description ## Unit ## Contract ## Quantity ## Contract Unit Price ## Contract Extended ## Quantity This Period Quantity to ## Date ## To Date Extended 126 2104.502 ## SALVAGE SANITARY SEWER CASTING ## EACH 36 125.00 $ 4,500.00 $ 36.00 $ 4,500.00 127 2451.603 ## PIPE BEDDING MATERIAL FOR SANITARY SEWER, MAPLEWOOD STANDARD PLATE 440 ## L F 1048 11.00 $ 11,528.00 $ 116.50 $ 1,281.50 128 2503.502 ## 8-INCH X 6-INCH SDR 35 PVC WYE ## EACH 1 1,100.00 $ 1,100.00 $ 0.00 $ 0.01 129 2503.503 ## 8-INCH SDR-35 SANITARY SEWER MAIN PIPE ## L F 10 200.00 $ 2,000.00 $ 8.00 $ 1,600.00 130 2503.503 ## 4-INCH OR 6-INCH SCH 40 SANITARY SEWER SERVICE REPAIR, MAPLEWOOD PLATES 410, 410A, 410B ## L F 1048 78.00 $ 81,744.00 $ 758.50 $ 59,163.00 131 2506.502 ## ADJUST EXISTING SANITARY SEWER CASTING, ALL TYPES ## EACH 7 575.00 $ 4,025.00 $ 8.00 $ 4,600.01 132 2506.502 ## FURNISH & INSTALL R-1678-A FRAME & R-1422-0015 LID FOR SANITARY SEWER ## EACH 36 950.00 $ 34,200.00 $ 36.00 $ 34,200.01 133 2506.503 ## RECONSTRUCT SANITARY SEWER MANHOLE ## V F 13 375.00 $ 4,875.00 $ 13.90 $ 5,212.50 143,972.00 $ 110,557.03 $ 13 1 2 5 0 6.5 02 ## ADJU ## S ## T EXI ## S ## TING ## S ## ANITARY ## S ## EWER CA ## S ## TING, ALL TYPE ## S ## EACH 7 $ 575. 00 4,025.0 0 8.00 $ 4,600.01 13 2 2 506 . 50 2 ## F ## U ## RNI ## S ## H & ## IN ## S ## TALL R-1 6 7 8 ## -A FRAME & ## R-1422- 00 1 5 ## LID F ## O ## R ## S ## ANITARY ## S ## EWER ## EACH 36 $ 950 . 00 34,200.0 0 36.00 $ 34,200.01 ## G5, Attachment 1 ## Council Packet Page Number 190 of 483 ## WATERMAIN IMPROVEMENTS, EAST SHORE DRIVE AREA ## Item No. Specification No. ## Item Description ## Unit ## Contract ## Quantity ## Contract Unit Price ## Contract Extended ## Quantity This Period Quantity to ## Date ## To Date Extended 134 2104.502 ## REMOVE HYDRANT ## EACH 4 850.00 $ 3,400.00 $ 4.00 $ 3,400.00 135 2104.503 ## REMOVE WATER MAIN, ANY SIZE OR TYPE ## L F 2806 14.00 $ 39,284.00 $ 2806.00 $ 39,284.00 136 2451.609 ## GRANULAR BACKFILL, FOR WATER MAIN ## TON 4490 14.00 $ 62,860.00 $ 20.00 $ 280.00 137 2504.602 ## CUT & PLUG 8-INCH WATER MAIN ## EACH 1 3,600.00 $ 3,600.00 $ 1.00 $ 3,600.00 138 2504.602 ## ADJUST CURB BOX ## EACH 30 155.00 $ 4,650.00 $ 4.00 $ 620.00 139 2504.602 ## ADJUST VALVE BOX ## EACH 15 400.00 $ 6,000.00 $ 17.00 $ 6,800.00 140 2504.602 ## REPAIR VALVE BOX ## EACH 10 515.00 $ 5,150.00 $ 12.00 $ 6,180.00 141 2504.602 ## VALVE BOX ## EACH 1 1,400.00 $ 1,400.00 $ 7.00 $ 9,800.00 142 2504.602 ## 6-INCH GATE VALVE AND BOX ## EACH 5 2,800.00 $ 14,000.00 $ 7.00 $ 19,600.00 143 2504.602 ## 8-INCH GATE VALVE AND BOX ## EACH 8 4,000.00 $ 32,000.00 $ 12.00 $ 48,000.00 144 2504.602 ## EXCAVATION FOR WATER MAIN OFFSET ## EACH 4 4,100.00 $ 16,400.00 $ 3.00 $ 12,300.00 145 2504.602 ## SACRIFICIAL ANODE ## EACH 34 400.00 $ 13,600.00 $ 30.00 $ 12,000.00 146 2504.602 ## CATHODIC PROTECTION TEST STATION ## EACH 4 2,200.00 $ 8,800.00 $ 4.00 $ 8,800.00 147 2504.602 ## HYDRANT, MAPLEWOOD STANDARD ## EACH 4 9,000.00 $ 36,000.00 $ 4.00 $ 36,000.00 148 2504.602 ## 1.0-INCH CURB STOP VALVE AND BOX ## EACH 7 3,900.00 $ 27,300.00 $ 3.00 $ 11,700.00 149 2504.602 ## 1.0-INCH CORPERATION STOP ## EACH 46 450.00 $ 20,700.00 $ 43.00 $ 19,350.00 150 2504.602 ## WATER UTILITY HOLE ## EACH 4 2,700.00 $ 10,800.00 $ 6.00 $ 16,200.00 151 2504.603 ## 6-INCH WATER MAIN DUCTILE IRON CL 53 - OPEN TRENCH ## L F 1456 85.00 $ 123,760.00 $ 1441.00 $ 122,485.00 152 2504.603 ## 8-INCH WATER MAIN DUCTILE IRON CL 52 - OPEN TRENCH ## L F 1350 91.00 $ 122,850.00 $ 1134.00 $ 103,194.00 153 2504.603 ## 1.0-INCH TYPE K COPPER ## L F 235 76.00 $ 17,860.00 $ 129.00 $ 9,804.00 154 2504.604 ## 2-INCH INSULATION ## S Y 251 30.00 $ 7,530.00 $ 93.07 $ 2,792.10 155 2504.608 ## DUCTILE AND GREY IRON FITTINGS ## L B 3535 13.00 $ 45,955.00 $ 1592.00 $ 20,696.00 156 2506.602 ## CASTING ASSEMBLY SPECIAL, FORD TYPE A (SPRWS STANDARD PLATE D14) ## EACH 8 130.00 $ 1,040.00 $ 4.00 $ 520.00 624,939.00 $ 513,405.12 $ ## STREET IMPROVEMENTS, CYPRESS-MAPLEWOOD DRIVE AREA ## Item No. Specification No. ## Item Description ## Unit ## Contract ## Quantity ## Contract Unit Price ## Contract Extended ## Quantity This Period Quantity to ## Date ## To Date Extended 157 2021.501 ## MOBILIZATION - CYPRESS-MAPLEWOOD DRIVE AREA ## LS 1 115,000.00 $ 115,000.00 $ 1.02 $ 117,750.00 158 2101.502 ## CLEARING AND GRUBBING, SINGLE TREE ## EACH 4 350.00 $ 1,400.00 $ 4.00 $ 1,400.00 159 2104.502 ## REMOVE SIGN ## EACH 1 50.00 $ 50.00 $ 0.00 $ 0.00 160 2104.502 ## SALVAGE SIGN ## EACH 1 50.00 $ 50.00 $ 0.00 $ 0.00 161 2104.502 ## SALVAGE MAILBOX ASSEMBLY, ALL TYPES ## EACH 1 125.00 $ 125.00 $ 0.00 $ 0.00 162 2104.503 ## REMOVE CONCRETE CURB & GUTTER, ALL TYPES ## L F 4,550 4.00 $ 18,200.00 $ 4453.00 $ 17,812.00 163 2104.503 ## SAW BITUMINOUS ROADWAY PAVEMENT, FULL DEPTH ## L F 574 3.00 $ 1,722.00 $ 491.00 $ 1,473.00 164 2104.504 ## REMOVE BITUMINOUS DRIVEWAY/APRON/TRAIL ## S Y 396 6.00 $ 2,376.00 $ 467.00 $ 2,802.00 165 2104.504 ## REMOVE CONCRETE DRIVEWAY/APRON/WALK ## S Y 210 6.00 $ 1,260.00 $ 83.00 $ 498.00 166 2106.507 ## SUBGRADE EXCAVATION (EV) ## C Y 925 24.00 $ 22,200.00 $ 1098.00 $ 26,352.00 167 2106.509 ## TEMPORARY STABILIZING AGGREGATE, 1.5-INCH MINUS ## TON 48 92.00 $ 4,416.00 $ 0.00 $ 0.00 168 2106.607 ## SALVAGE, STOCKPILE AND INSTALL RECLAIM MATERIAL (CV) ## C Y 925 23.00 $ 21,275.00 $ 1386.00 $ 31,878.00 169 2123.610 ## STREET SWEEPER, WITH PICKUP BROOM ## HOUR 76 160.00 $ 12,160.00 $ 11.00 $ 1,760.00 170 2130.523 ## WATER FOR DUST CONTROL ## MGAL 303 35.00 $ 10,605.00 $ 248.00 $ 8,680.00 171 2215.504 ## FULL DEPTH RECLAMATION, 10-INCH DEPTH ## S Y 37,500 5.00 $ 187,500.00 $ 37500.00 $ 187,500.00 172 2232.503 ## EDGE MILL BITUMINOUS PAVEMENT ## L F 574 1.00 $ 574.00 $ 574.00 $ 574.00 173 2331.603 ## JOINT ADHESIVE ## L F 20,728 0.50 $ 10,364.00 $ 15989.00 $ 7,994.50 174 2331.603 ## BITUMINOUS ROAD PAVEMENT CONTROL JOINT SAW AND SEAL ## L F 5,912 3.51 $ 20,751.12 $ 7949.00 $ 27,900.99 175 2355.506 ## BITUMINOUS FOG SEAL, TYPE CQS-1hD30, 0.08 GAL/SY ## GAL 6,850 9.08 $ 62,198.00 $ 8377.00 $ 76,063.16 176 2357.506 ## BITUMINOUS MATERIAL FOR TACK COAT ## GAL 3,000 2.00 $ 6,000.00 $ 2150.00 $ 4,300.00 ## G5, Attachment 1 ## Council Packet Page Number 191 of 483 177 2360.504 ## TYPE SPWEA330B BITUMINOUS MIXTURE, 1 - 3-INCH LIFT, RESIDENTIAL DRIVEWAY ## S Y 130 40.00 $ 5,200.00 $ 342.00 $ 13,680.00 178 2360.504 ## TYPE SPWEA430B BITUMINOUS MIXTURE, 2 - 2-INCH LIFTS, COMMERCIAL DRIVEWAY ## S Y 45 100.00 $ 4,500.00 $ 0.00 $ 0.00 179 2360.509 ## TYPE SPWEA340C BITUMINOUS MIXTURE ## TON 2,646 85.00 $ 224,910.00 $ 2623.00 $ 222,955.00 180 2360.509 ## TYPE SPWEA330C BITUMINOUS MIXTURE ## TON 1,493 85.00 $ 126,905.00 $ 1466.47 $ 124,649.95 181 2360.509 ## TYPE SPWEB330C BITUMINOUS MIXTURE ## TON 3,481 85.00 $ 295,885.00 $ 3421.00 $ 290,785.00 182 2360.509 ## TYPE SPNWB330C BITUMINOUS MIXTURE ## TON 1,732 85.00 $ 147,220.00 $ 1507.39 $ 128,128.15 183 2531.503 ## CONCRETE CURB & GUTTER DESIGN B618, D412, TRANSITIONS, KNOCKDOWNS, HE STRENGTH ## L F 4,550 26.60 $ 121,030.00 $ 4453.00 $ 118,449.80 184 2531.504 ## 6-INCH CONCRETE DRIVEWAY PAVEMENT, RESIDENTIAL, HE STRENGTH ## S Y 122 83.00 $ 10,126.00 $ 37.30 $ 3,095.90 185 2531.504 ## 8-INCH CONCRETE DRIVEWAY PAVEMENT, COMMERCIAL, HE STRENGTH ## S Y 53 109.00 $ 5,777.00 $ 20.60 $ 2,245.40 186 2531.604 ## 8-INCH CONCRETE VALLEY GUTTER ## S Y 20 106.20 $ 2,124.00 $ 29.67 $ 3,150.60 187 2531.618 ## 6-INCH CONCRETE PEDESTRIAN CURB RAMP ## S F 100 23.00 $ 2,300.00 $ 15.00 $ 345.00 188 2531.618 ## TRUNCATED DOMES ## S F 8 65.00 $ 520.00 $ 0.00 $ 0.00 189 2563.601 ## TRAFFIC CONTROL - NEIGHBORHOOD - CYPRESS-MAPLEWOOD DRIVE AREA ## L S 1 18,000.00 $ 18,000.00 $ 1.00 $ 18,000.00 190 2563.601 ## TRAFFIC CONTROL - OFFSITE BITUMINOUS FOG SEAL ## L S 1 8,000.00 $ 8,000.00 $ 1.00 $ 8,000.00 191 2563.601 ## TRAFFIC CONTROL - OFFSITE SANITARY SEWER LINING ## L S 1 4,000.00 $ 4,000.00 $ 1.00 $ 4,000.00 192 2563.618 ## TEMPORARY CONSTRUCTION SIGN-SPECIAL ## S F 150 17.50 $ 2,625.00 $ 128.57 $ 2,249.98 193 2573.501 ## EROSION CONTROL, CONTRACTOR'S PLAN, CYPRESS-MAPLEWOOD DRIVE AREA ## LS 1 5,000.00 $ 5,000.00 $ 1.00 $ 5,000.00 194 2573.502 ## STORM DRAIN INLET PROTECTION, ALL TYPES ## EACH 74 210.00 $ 15,540.00 $ 77.00 $ 16,170.00 195 2573.503 ## SEDIMENT CONTROL LOG, TYPE COMPOST ## L F 200 4.00 $ 800.00 $ 200.00 $ 800.00 196 2574.504 ## LOAM TOPSOIL BORROW, 4-INCH ## S Y 1306 5.00 $ 6,530.00 $ 3362.00 $ 16,810.00 197 2574.508 ## COMMERCIAL FERTILIZER TYPE 1, 10-10-10 FOR SODDED/SEEDED AREAS, 300 LB/AC ## L B 81 3.00 $ 243.00 $ 209.00 $ 627.00 198 2575.504 ## EROSION CONTROL BLANKET FUTERRA F4, BY RAMY TURF PRODUCTS OR APPROVED EQUAL ## S Y 1306 5.00 $ 6,530.00 $ 3362.00 $ 16,810.00 199 2575.508 ## TURF ESTABLISHMENT, RESIDENTIAL LAWNS, STREET SIDE BOULEVARD SALT TOLERANT SEED BY RAMY T ## U ## L B 81 6.00 $ 486.00 $ 209.00 $ 1,254.00 200 2575.523 ## WATER FOR TURF ESTABLISHMENT (ADDITIONAL) ## MGAL 77 45.00 $ 3,465.00 $ $ - 201 2582.503 ## 4-INCH SOLID LINE WHITE, LATEX WATER-BASED, INTERIM STRIPING FOR FOG SEAL STREETS ## L F 10380 0.20 $ 2,076.00 $ 16175.00 $ 3,235.00 202 2582.503 ## 4-INCH BROKEN LINE WHITE, LATEX WATER-BASED, INTERIM STRIPING FOR FOG SEAL STREETS ## L F 833 0.20 $ 166.60 $ 170.00 $ 34.00 203 2582.503 ## 4-INCH SOLID LINE YELLOW, LATEX WATER-BASED, INTERIM STRIPING FOR FOG SEAL STREETS ## L F 2660 0.20 $ 532.00 $ 2702.00 $ 540.40 204 2582.503 ## 4-INCH DOUBLE LINE YELLOW, LATEX WATER-BASED, INTERIM STRIPING FOR FOG SEAL STREETS ## L F 3600 0.50 $ 1,800.00 $ 7998.00 $ 3,999.00 205 2582.503 ## 4-INCH SOLID LINE WHITE, EPOXY MULTI-COMPONENT ## L F 19968 0.50 $ 9,984.00 $ 9248.00 $ 4,624.00 206 2582.503 ## 4-INCH BROKEN LINE WHITE, EPOXY MULTI-COMPONENT ## L F 833 0.50 $ 416.50 $ 0.00 $ 0.00 207 2582.503 ## 4-INCH SOLID LINE YELLOW, EPOXY MULTI-COMPONENT ## L F 2660 0.50 $ 1,330.00 $ 0.00 $ 0.00 208 2582.503 ## 4-INCH DOUBLE LINE YELLOW, EPOXY MULTI-COMPONENT ## L F 8758 0.96 $ 8,407.68 $ 4970.00 $ 4,771.20 1,540,654.90 $ 1,529,147.02 $ ## STORM SEWER IMPROVEMENTS, CYPRESS-MAPLEWOOD DRIVE AREA ## Item No. Specification No. ## Item Description ## Unit ## Contract ## Quantity ## Contract Unit Price ## Contract Extended ## Quantity This Period Quantity to ## Date ## To Date Extended 209 2104.502 ## REMOVE & DISPOSE OF DRAINAGE STRUCTURE, ANY SIZE OR TYPE ## EACH 15 650.00 $ 9,750.00 $ 15.00 $ 9,750.00 210 2104.502 ## SALVAGE STORM SEWER CASTING ## EACH 18 175.00 $ 3,150.00 $ 18.00 $ 3,150.00 211 2104.503 ## REMOVE & DISPOSE OF STORM SEWER PIPE, ANY SIZE OR TYPE ## L F 222 18.00 $ 3,996.00 $ 364.00 $ 6,552.00 212 2108.504 ## NON-WOVEN GEOTEXTILE FILTER FABRIC TYPE 4, FLARED END SECTIONS ## S Y 40 5.50 $ 220.00 $ 40.00 $ 220.00 213 2451.603 ## PIPE BEDDING MATERIAL FOR STORM SEWER, MAPLEWOOD STANDARD PLATES 340 & 341 ## L F 388 2.00 $ 776.00 $ 397.00 $ 794.00 214 2501.502 ## 15-INCH RC PIPE APRON, NO TRASH GUARD ## EACH 2 1,500.00 $ 3,000.00 $ 2.00 $ 3,000.00 215 2501.502 ## 24-INCH RC PIPE APRON, w/TRASH GUARD ## EACH 1 3,100.00 $ 3,100.00 $ 1.00 $ 3,100.00 216 2503.502 ## CONNECT TO EXISTING STORM SEWER PIPE ## EACH 20 875.00 $ 17,500.00 $ 26.90 $ 23,537.50 217 2503.503 ## 12-INCH RC PIPE SEWER CLASS IV ## L F 123 91.00 $ 11,193.00 $ 165.00 $ 15,015.00 218 2503.503 ## 15-INCH RC PIPE SEWER CLASS IV ## L F 116 108.00 $ 12,528.00 $ 120.00 $ 12,960.00 219 2503.503 ## 18-INCH RC PIPE SEWER CLASS IV ## L F 32 131.00 $ 4,192.00 $ 31.00 $ 4,061.00 220 2503.503 ## 24-INCH RC PIPE SEWER CLASS IV ## L F 69 167.00 $ 11,523.00 $ 81.50 $ 13,610.50 221 2503.503 ## 27-INCH RC PIPE SEWER CLASS IV ## L F 16 200.00 $ 3,200.00 $ 18.00 $ 3,600.00 222 2503.503 ## 36-INCH RC PIPE SEWER CLASS IV ## L F 24 277.00 $ 6,648.00 $ 51.00 $ 14,127.00 ## G5, Attachment 1 ## Council Packet Page Number 192 of 483 223 2503.603 ## 15-INCH PVC PIPE SEWER ## L F 8 125.00 $ 1,000.00 $ 20.40 $ 2,550.00 224 2506.502 ## CONSTRUCT DRAINAGE STRUCTURE, DESIGN 2' x 3' BOX ## EACH 1 2,400.00 $ 2,400.00 $ 1.70 $ 4,080.00 225 2506.502 ## CONSTRUCT DRAINAGE STRUCTURE, DESIGN 48-INCH CB/MH ## EACH 9 4,000.00 $ 36,000.00 $ 9.00 $ 36,000.00 226 2506.502 ## CONSTRUCT DRAINAGE STRUCTURE, DESIGN 60-INCH CB/MH ## EACH 1 8,600.00 $ 8,600.00 $ 1.00 $ 8,600.00 227 2506.502 ## CONSTRUCT DRAINAGE STRUCTURE, DESIGN 72-INCH CB/MH ## EACH 1 11,900.00 $ 11,900.00 $ 1.00 $ 11,900.00 228 2506.502 ## ADJUST EXISTING STORM SEWER CASTING (ALL TYPES) ## EACH 26 600.00 $ 15,600.00 $ 28.44 $ 17,064.00 229 2506.502 ## FURNISH & INSTALL R-3067-V FRAME & V GRATE FOR STORM SEWER ## EACH 13 900.00 $ 11,700.00 $ 13.00 $ 11,700.00 230 2506.502 ## FURNISH & INSTALL R-3250-1 FRAME & K GRATE FOR STORM SEWER ## EACH 5 1,100.00 $ 5,500.00 $ 5.00 $ 5,500.00 231 2506.602 ## REHABILITATE EXISTING STORM SEWER ADJUSTMENT RINGS W/FLEX SEAL UTILITY SEALANT, MAPLEWOO ## D ## EACH 6 900.00 $ 5,400.00 $ 6.00 12.00 $ 10,800.00 232 2506.602 ## REHABILITATE EXISTING STORM SEWER STRUCTURE INVERT(S)/DOGHOUSE(S) ## EACH 2 1,400.00 $ 2,800.00 $ 1.00 $ 1,400.00 233 2511.507 ## RANDOM RIPRAP CLASS III ## C Y 25 172.00 $ 4,300.00 $ 42.20 $ 7,258.40 195,976.00 $ 230,329.40 $ ## G5, Attachment 1 ## Council Packet Page Number 193 of 483 ## SANITARY SEWER IMPROVEMENTS, CYPRESS-MAPLEWOOD DRIVE AREA ## Item No. Specification No. ## Item Description ## Unit ## Contract ## Quantity ## Contract Unit Price ## Contract Extended ## Quantity This Period Quantity to ## Date ## To Date Extended 234 2104.502 ## SALVAGE SANITARY SEWER CASTING ## EACH 24 175.00 $ 4,200.00 $ 20.00 $ 3,500.00 235 2503.603 ## LINING SEWER PIPE 8-INCH (VCP) ## L F 2,463 49.00 $ 120,687.00 $ 2479.00 $ 121,471.00 236 2503.603 ## LINING SEWER PIPE 10-INCH (VCP) ## L F 373 47.00 $ 17,531.00 $ 370.00 $ 17,390.00 237 2503.603 ## LINING SEWER PIPE 12-INCH (VCP) ## L F 595 61.00 $ 36,295.00 $ 718.00 $ 43,798.00 238 2506.502 ## ADJUST EXISTING SANITARY SEWER CASTING (ALL TYPES) ## EACH 18 750.00 $ 13,500.00 $ 15.00 $ 11,250.00 239 2506.502 ## FURNISH & INSTALL R-1678-A FRAME & R-1422-0015 LID FOR SANITARY SEWER ## EACH 23 750.00 $ 17,250.00 $ 24.00 $ 18,000.00 240 2506.502 ## FURNISH & INSTALL R-1678-A FRAME (LOW PROFILE) & R-1422-0015 LID FOR SANITARY SEWER ## EACH 1 750.00 $ 750.00 $ 0.00 $ 0.00 210,213.00 $ 215,409.00 $ ## WATERMAIN IMPROVEMENTS, CYPRESS-MAPLEWOOD DRIVE AREA ## Item No. Specification No. ## Item Description ## Unit ## Contract ## Quantity ## Contract Unit Price ## Contract Extended ## Quantity This Period Quantity to ## Date ## To Date Extended 241 2504.602 ## ADJUST CURB BOX ## EACH 1 400.00 $ 400.00 $ $ - 242 2504.602 ## ADJUST VALVE BOX ## EACH 25 400.00 $ 10,000.00 $ 27.00 $ 10,800.00 243 2504.602 ## REPAIR VALVE BOX ## EACH 16 1,500.00 $ 24,000.00 $ 22.00 $ 33,000.00 244 2504.602 ## VALVE BOX ## EACH 1 2,900.00 $ 2,900.00 $ 2.00 $ 5,800.00 245 2504.602 ## SACRIFICIAL ANODE RETROFIT ## EACH 98 1,800.00 $ 176,400.00 $ 98.00 $ 176,400.00 246 2504.602 ## CATHODIC PROTECTION TEST STATION ## EACH 12 2,300.00 $ 27,600.00 $ 12.00 $ 27,600.00 247 2504.602 ## WATER UTILITY HOLE ## EACH 1 3,900.00 $ 3,900.00 $ 0.00 $ 0.00 248 2506.602 ## CASTING ASSEMBLY SPECIAL, FORD TYPE A (SPRWS STANDARD PLATE D14) ## EACH 1 250.00 $ 250.00 $ 3.00 $ 750.00 245,450.00 $ 254,350.00 $ ## BID ALTERNATE No. 1 (GERVAIS WALL) ## Item No. Specification No. ## Item Description ## Unit ## Contract ## Quantity ## Contract Unit Price ## Contract Extended ## Quantity This Period Quantity to ## Date ## To Date Extended ## 1A 2104.518 ## REMOVE EXISTING RETAINING WALL ## S F 900 8.00 $ 7,200.00 $ 900.00 $ 7,200.00 ## 2A 2413.618 ## ENGINEERED MODULAR BLOCK RETAINING WALL (BID ALT 1, GERVAIS AVENUE) ## S F 900 79.00 $ 71,100.00 $ 1702.60 $ 134,505.40 ## 3A 2574.504 ## LOAM TOPSOIL BORROW, 4-INCH ## S Y 150 5.00 $ 750.00 $ 726.00 $ 3,630.00 ## 4A 2575.504 ## EROSION CONTROL BLANKET FUTERRA F4, BY RAMY TURF PRODUCTS OR APPROVED EQUAL ## S Y 100 5.00 $ 500.00 $ 726.00 $ 3,630.00 ## 5A 2575.508 ## TURF ESTABLISHMENT, RESIDENTIAL LAWNS, STREET SIDE BOULEVARD SALT TOLERANT SEED BY RAMY T ## U ## L B 10 6.00 $ 60.00 $ 45.00 $ 270.00 79,610.00 $ 149,235.40 $ ## East Shore Drive Area Subtotal: 6,355,155.40 $ 6,171,336.66 $ ## Cypress-Maplewood Drive Area Subtotal: 2,192,293.90 $ 2,229,235.43 $ ## Bid Alternate 1 (Gervais Wall): 79,610.00 $ 149,235.40 $ ## Project Contract Total: 8,627,059.30 $ $ 8,549,807.49 2 35 2503.603 ## LINING SEWER PIPE 8-INCH ( ## VCP ) ## L ## F 2 ,46 3 $ 4 9 . 00 $ 120 ,6 8 7. 00 2 479.00 $ 121,471.00 2 36 2503.603 ## LINING SEWER PIPE 10-INCH ( ## VCP ) ## L ## F 3 7 3 $ 47. 00 $ 17,531.0 0 370.00 $ 17,390.00 2 37 2503.603 ## LINING SEWER PIPE 12-INCH ( ## VCP ) ## L ## F 595 $ 6 1. 00 $ 3 6, 29 5. 00 718.00 $ 43,798.00 2 38 2506.502 ## ADJUST EXISTING SANITARY SEWER CASTING ( ## ALL TYPES ) ## E ## AC ## H 18 $ 7 50 . 00 $ 1 3 ,5 00 . 00 1 5.00 $ 11,250.00 239 2 506 . 50 2 ## F ## U ## RNI ## S ## H & ## IN ## S ## TALL R-1 6 7 8 ## -A FRAME & ## R-1422- 00 1 5 ## LID F ## O ## R ## S ## ANITARY ## S ## EWER ## E ## AC ## H 23 $ 7 50 . 00 $ 17,250.0 0 2 4.00 $ 18,000.00 2 40 2506.502 ## FURNISH & INSTALL R-1678-A FRAME ( ## LOW PROFILE ) ## & R-1422-0015 LID FOR SANITARY SEWER ## E ## AC ## H 1 $ 7 50 . 00 $ 7 50 . 00 0.00 $ 0.00 ## G5, Attachment 1 ## Council Packet Page Number 194 of 483 1/27/2026  ## G5, Attachment 1 ## Council Packet Page Number 195 of 483 ## INDEX Payment Application No. 7 (Reduce Retainage from 5% to 2%) Contract: City of Maplewood Project 24-12Project Name: 2025 Maplewood Street ImprovementsSTREET IMPROVEMENTS Item No. Spec. No. ## Item Description ## Unit ## Contract ## Quantity ## Contract Unit Price ## Contract Extended ## Quantity This ## Application ## Payment This ## Application ## Quantity To Date ## Payment To Date 1 2021.501 ## MOBILIZATION ## L S 1 435,351.99 $ 435,351.99 $ - $ 1.00 $ 435,351.99 2 2101.502 ## GRUBBING, STUMP ONLY ## EACH 10 281.88 $ 2,818.80 $ - $ 10.00 $ 2,818.80 3 2101.502 ## CLEARING AND GRUBBING, SINGLE TREE, INCLUDES STUMP ## EACH 61 486.88 $ 29,699.68 $ - $ 59.00 $ 28,725.92 4 2101.505 ## CLEARING AND GRUBBING, AREA ## ACRE 0.10 46,125.00 $ 4,612.50 $ - $ 0.17 $ 7,841.25 5 2104.502 ## SALVAGE SIGN, NON MAPLEWOOD OWNED ## EACH 5 76.88 $ 384.40 $ - $ $ - 6 2104.502 ## SALVAGE MAILBOX ASSEMBLY, ALL TYPES ## EACH 75 148.63 $ 11,147.25 $ - $ 57.00 $ 8,471.91 7 2104.503 ## REMOVE CONCRETE CURB & GUTTER, ALL TYPES ## L F 6,558 10.19 $ 66,826.02 $ - $ 5574.00 $ 56,799.06 8 2104.503 ## SAW BITUMINOUS ROADWAY PAVEMENT, FULL DEPTH ## L F 1,387 1.95 $ 2,704.65 $ - $ 1387.00 $ 2,704.65 9 2104.503 ## REMOVE GUARDRAIL ## L F 110 18.45 $ 2,029.50 $ - $ 112.50 $ 2,075.63 10 2104.504 ## REMOVE BITUMINOUS DRIVEWAY/APRON/TRAIL ## S Y 3,500 10.64 $ 37,240.00 $ - $ 2505.00 $ 26,653.20 11 2104.504 ## REMOVE CONCRETE DRIVEWAY/APRON/WALK ## S Y 1,060 13.22 $ 14,013.20 $ - $ 775.00 $ 10,245.50 12 2104.504 ## REMOVE BITUMINOUS ROADWAY PAVEMENT, INCLUDES BITUMINOUS CURB ## S Y 25,452 3.55 $ 90,354.60 $ - $ 25452.00 $ 90,354.60 13 2104.604 ## SALVAGE LANDSCAPE PAVERS ## S Y 168 46.81 $ 7,864.08 $ - $ 12.00 $ 561.72 14 2106.507 ## COMMON EXCAVATION (EV) (P) ## C Y 6,971 21.17 $ 147,576.07 $ - $ 8314.00 $ 176,007.38 15 2106.507 ## SUBGRADE EXCAVATION (EV) (P) ## C Y 7,060 27.26 $ 192,455.60 $ - $ 6585.00 $ 179,507.10 16 2106.507 ## SELECT GRANULAR EMBANKMENT MATERIAL (CV) (P) ## C Y 7,060 32.96 $ 232,697.60 $ - $ 6585.00 $ 217,041.60 17 2106.507 ## ADDITIONAL SUBGRADE EXCAVATION (EV) ## C Y 956 28.44 $ 27,188.64 $ - $ 1805.00 $ 51,334.20 18 2106.507 ## GRANULAR EMBANKMENT MATERIAL (CV) ## C Y 956 20.95 $ 20,028.20 $ - $ 4750.00 $ 99,512.50 19 2106.607 ## SALVAGE, STOCKPILE AND INSTALL RECLAIM MATERIAL (CV) ## C Y 1,150 7.60 $ 8,740.00 $ - $ 240.60 $ 1,828.56 20 2106.609 ## TEMPORARY STABILIZING AGGREGATE, 1.5-INCH MINUS ## TON 300 27.00 $ 8,100.00 $ - $ 321.00 $ 8,667.00 21 2108.504 ## GEOTEXTILE FABRIC FOR STREET SUBCUT, WOVEN TYPE 5, SEE TYPICAL SECTIONS ## S Y 26,610 0.90 $ 23,949.00 $ - $ 25176.00 $ 22,658.40 22 2123.61 ## STREET SWEEPER, WITH PICKUP BROOM ## HOUR 281 189.63 $ 53,286.03 $ - $ 172.50 $ 32,711.18 23 2130.523 ## WATER FOR DUST CONTROL ## MGAL 523 52.55 $ 27,483.65 $ - $ 184.00 $ 9,669.20 24 2211.504 ## AGGREGATE BASE CLASS 6 FOR RESIDENTIAL CONCRETE DRIVEWAYS, 4-INCH ## S Y 1,496 15.29 $ 22,873.84 $ - $ 1015.00 $ 15,519.35 25 2211.504 ## AGGREGATE BASE CLASS 6 FOR COMMERCIAL CONCRETE DRIVEWAYS, 6-INCH ## S Y 369 21.69 $ 8,003.61 $ - $ 225.00 $ 4,880.25 26 2211.504 ## AGGREGATE BASE CLASS 6 FOR CONCRETE WALKS/PEDESTRIAN RAMPS, 4-INCH ## S Y 550 15.30 $ 8,415.00 $ - $ 474.00 $ 7,252.20 27 2211.504 ## AGGREGATE BASE CLASS 6 FOR RESIDENTIAL BITUMINOUS DRIVEWAYS, 6-INCH ## S Y 885 21.65 $ 19,160.25 $ - $ 1463.00 $ 31,673.95 28 2211.504 ## AGGREGATE BASE CLASS 6 FOR COMMERCIAL BITUMINOUS DRIVEWAYS, 8-INCH ## S Y 101 27.94 $ 2,821.94 $ - $ 252.00 $ 7,040.88 29 2211.504 ## AGGREGATE BASE CLASS 6 FOR BITUMINOUS TRAILS, 6-INCH ## S Y 3,911 17.75 $ 69,420.25 $ - $ 2714.00 $ 48,173.50 30 2211.504 ## AGGREGATE SURFACING, CL 5 (100% CRUSHED LIMESTONE) FOR GRAVEL DRIVEWAYS, 4-INCH ## S Y 25 36.13 $ 903.25 $ - $ $ - 31 2211.509 ## AGGREGATE BASE CLASS 6 FOR STREETS ## TON 14,770 25.12 $ 371,022.40 $ - $ 16984.03 $ 426,638.83 32 2212.507 ## OPEN GRADED AGGREGATE BASE (OGAB) FOR POROUS BITUMINOUS TRAIL, 10-INCH ## S Y 2,780 49.58 $ 137,832.40 $ - $ 3070.00 $ 152,210.60 33 2215.504 ## FULL DEPTH RECLAMATION, 10-INCH DEPTH ## S Y 44,788 3.14 $ 140,634.32 $ - $ 48159.00 $ 151,219.26 34 2232.503 ## EDGE MILL BITUMINOUS PAVEMENT ## L F 1,387 1.59 $ 2,205.33 $ - $ 1387.00 $ 2,205.33 35 2331.603 ## JOINT ADHESIVE (TOE OF CONCRETE CURB) ## L F 35,640 0.54 $ 19,245.60 $ - $ 36830.00 $ 19,888.20 36 2331.603 ## BITUMINOUS ROAD PAVEMENT CONTROL JOINT SAW AND SEAL ## L F 14,320 4.07 $ 58,282.40 $ - $ 15070.00 $ 61,334.90 37 2355.506 ## BITUMINOUS FOG SEAL, TYPE CQS-1hD30, 0.08 GAL/SY ## GAL 8,811 10.34 $ 91,105.74 $ - $ 10173.00 $ 105,188.82 38 2357.506 ## BITUMINOUS MATERIAL FOR TACK COAT ## GAL 6,565 0.01 $ 65.65 $ - $ 3200.00 $ 32.00 39 2360.504 ## BITUMINOUS MIXTURE FOR RESIDENTIAL DRIVEWAY, TYPE SPWEA330B, 1 - 3-INCH LIFT ## S Y 1,250 33.84 $ 42,300.00 $ - $ 1244.00 $ 42,096.96 40 2360.504 ## BITUMINOUS MIXTURE COMMERCIAL DRIVEWAY, TYPE SPWEA430B, 2 - 2-INCH LIFTS ## S Y 120 49.00 $ 5,880.00 $ - $ 252.00 $ 12,348.00 41 2360.504 ## BITUMINOUS MIXTURE FOR TRAIL, TYPE SPWEA230B, 1 - 3-INCH LIFT ## S Y 3,433 18.43 $ 63,270.19 $ - $ 3036.00 $ 55,953.48 42 2360.504 ## BITUMINOUS MIXTURE FOR POROUS TRAIL, TYPE SPWEA260B, 1 - 3-INCH LIFT ## S Y 2,420 32.26 $ 78,069.20 $ - $ 2196.00 $ 70,842.96 43 2360.509 ## BITUMINOUS MIXTURE FOR STREET PAVEMENT, TYPE SPWEA340C ## TON 2,340 101.41 $ 237,299.40 $ - $ 2124.35 $ 215,430.33 44 2360.509 ## BITUMINOUS MIXTURE FOR STREET PAVEMENT, TYPE SPWEA330C ## TON 4,369 99.95 $ 436,681.55 $ - $ 4420.97 $ 441,875.95 45 2360.509 ## BITUMINOUS MIXTURE FOR STREET PAVEMENT, TYPE SPWEB330C ## TON 8,169 82.34 $ 672,635.46 $ - $ 7428.47 $ 611,660.22 46 2413.618 ## RECONSTRUCT EXISTING RETAINING WALL ## S F 200 44.32 $ 8,864.00 $ - $ $ - 47 2502.503 ## CORRUGATED PERFORATED DRAIN TUBING WITH TYPE 1 SOCK FOR STREET SUBCUT, 4-INCH ## L F 1,606 0.01 $ 16.06 $ - $ 1346.00 $ 13.46 48 2521.618 ## CONCRETE WALK, 4-INCH ## S F 1,297 7.38 $ 9,571.86 $ - $ 963.00 $ 7,106.94 49 2531.503 ## CONCRETE CURB & GUTTER, ALL TYPES, B618 , D412, RIBBON, TRANSITIONS, KNOCKDOWNS, HE STRENGTH ## L F 19,579 19.51 $ 381,986.29 $ - $ 18083.00 $ 352,799.33 50 2531.504 ## CONCRETE DRIVEWAY PAVEMENT, RESIDENTIAL, 6-INCH, HE STRENGTH ## S Y 1,767 77.95 $ 137,737.65 $ - $ 1491.00 $ 116,223.45 51 2531.504 ## CONCRETE DRIVEWAY PAVEMENT, COMMERCIAL, 8-INCH, HE STRENGTH ## S Y 355 101.01 $ 35,858.55 $ - $ 206.00 $ 20,808.06 52 2531.618 ## CONCRETE PEDESTRIAN CURB RAMP, 6-INCH ## S F 3,458 14.25 $ 49,276.50 $ - $ 4684.00 $ 66,747.00 53 2531.618 ## TRUNCATED DOMES, UNCOATED ## S F 422 66.63 $ 28,117.86 $ - $ 430.00 $ 28,650.90 54 2540.602 ## INSTALL SALVAGED MAILBOX ASSEMBLY, ALL TYPES, MW STD PLATE 600 ## EACH 38 179.38 $ 6,816.44 $ - $ 57.00 $ 10,224.66 55 2540.602 ## FURNISH & INSTALL MAILBOX ASSEMBLY, MW STD PLATE 600 ## EACH 37 307.50 $ 11,377.50 $ - $ 14.00 $ 4,305.00 56 2540.602 ## FURNISH & INSTALL STEEL POST W/CHAIN ATTACHMENT BAR, 6-INCH ## EACH 2 1,537.50 $ 3,075.00 $ - $ 1.00 $ 1,537.50 57 2554.502 ## INSTALL END TREATMENT, FLARED TERMINAL, FLEET 350 ## EACH 2 6,867.50 $ 13,735.00 $ - $ 2.00 $ 13,735.00 58 2554.603 ## INSTALL GUARDRAIL, DESIGN B8338, INCL.THE F&I OF STEEL POSTS (MNDOT PLATE 8338D) ## L F 110 26.65 $ 2,931.50 $ - $ 112.50 $ 2,998.13 59 2563.601 ## TRAFFIC CONTROL - ENTIRE SITE ## L S 1 16,861.25 $ 16,861.25 $ - $ 1.00 $ 16,861.25 60 2563.601 ## TRAFFIC CONTROL - OFFSITE BITUMINOUS FOG SEAL ## L S 1 4,100.00 $ 4,100.00 $ - $ 1.00 $ 4,100.00 61 2563.601 ## TRAFFIC CONTROL - OFFSITE SANITARY SEWER LINING ## L S 1 1,383.75 $ 1,383.75 $ - $ 1.00 $ 1,383.75 62 2563.618 ## TEMPORARY CONSTRUCTION SIGN-SPECIAL ## S F 600 17.94 $ 10,764.00 $ - $ 15.75 $ 282.56 63 2564.602 ## INSTALL SALVAGED SIGN, NON MAPLEWOOD OWNED ## EACH 5 620.13 $ 3,100.65 $ - $ $ - 64 2564.618 ## SIGN PANEL (NEW SIGN) ## S F 68 56.38 $ 3,833.84 $ - $ $ - 65 2571.602 ## INSTALL DECIDUOUS TREE, #20 CONTAINER ## EACH 65 646.66 $ 42,032.90 $ - $ 45.00 $ 29,099.70 ## G5, Attachment 1 ## Council Packet Page Number 196 of 483 ## INDEX 66 2573.501 ## CONTRACTOR'S EROSION CONTROL PLAN - ENTIRE SITE ## L S 1 5,234.82 $ 5,234.82 $ - $ 1.00 $ 5,234.82 67 2573.502 ## STORM DRAIN INLET PROTECTION, ALL TYPES ## EACH 257 297.18 $ 76,375.26 $ - $ 257.00 $ 76,375.26 68 2573.502 ## STABILIZED CONSTRUCTION EXIT ## EACH 10 0.01 $ 0.10 $ - $ 10.00 $ 0.10 69 2573.503 ## SILT FENCE, TYPE HEAVY DUTY ## L F 1,000 3.40 $ 3,400.00 $ - $ $ - 70 2573.503 ## FLOTATION SILT CURTAIN, TYPE STILL WATER ## L F 100 20.40 $ 2,040.00 $ - $ 100.00 $ 2,040.00 71 2573.503 ## SEDIMENT CONTROL LOG, TYPE COMPOST ## L F 8,130 2.41 $ 19,593.30 $ - $ 7837.00 $ 18,887.17 72 2573.604 ## TEMPORARY POLY COVERING ## S Y 1,100 12.30 $ 13,530.00 $ - $ $ - 73 2574.504 ## LOAM TOPSOIL BORROW, 4-INCH ## S Y 25,810 10.95 $ 282,619.50 $ - $ 23000.00 $ 251,850.00 74 2574.508 ## COMMERCIAL FERTILIZER TYPE 1, 10-10-10 FOR SOD/SEED AREAS, 300 LB/AC ## LB 808 1.41 $ 1,139.28 $ - $ 750.00 $ 1,057.50 75 2575.501 ## 2026 SPRING FERTILIZATION, 10-10-10 OR APPROVED EQUAL ## L S 1 2,614.80 $ 2,614.80 $ - $ $ - 76 2575.504 ## SODDING TYPE MINERAL, SALT TOLERANT ## S Y 14,350 11.87 $ 170,334.50 $ - $ 10762.00 $ 127,744.94 77 2575.504 ## EROSION CONTROL BLANKET, FUTERRA F4, COCONUT FIBER, OR APPROVED EQUAL ## S Y 11,460 2.88 $ 33,004.80 $ - $ 11595.00 $ 33,393.60 78 2575.504 ## HYDRAULIC NATURAL TACKIFIER ## S Y 3,500 0.95 $ 3,325.00 $ - $ 1645.00 $ 1,562.75 79 2575.508 ## SEED UNMAINTAINED STORM FACILITIES, MNDOT MIX "WET DITCH" (WD), REPLACES 33-261, 100 LB/AC ## L B 20 80.64 $ 1,612.80 $ - $ $ - 80 2575.508 ## SEED WOODED AREAS, MNDOT MIX "SOUTHERN TALLGRASS ROADSIDE" (SSR), REPLACES 36-211, 100 LB/AC ## L B 50 32.63 $ 1,631.50 $ - $ $ - 81 2575.508 ## SEED RESIDENTIAL LAWNS, MNDOT MIX "RESIDENTIAL TURFGRASS" (RT), REPLACES 25-151, 300 LB/AC ## L B 709 4.50 $ 3,190.50 $ - $ 562.00 $ 2,529.00 82 2575.523 ## WATER FOR TURF ESTABLISHMENT, ADDITIONAL BEYOND 45-DAY MAINTENANCE PERIOD ## MGAL 334 72.17 $ 24,104.78 $ - $ $ - 83 2575.618 ## SCOURSTOP MAT OR APPROVED EQUAL FOR STORM SEWER ## S F 64 36.61 $ 2,343.04 $ - $ 64.00 $ 2,343.04 84 2582.503 ## SOLID LINE WHITE, 4-INCH, EPOXY MULTI-COMPONENT ## L F 11,322 0.57 $ 6,453.54 $ - $ 11639.00 $ 6,634.23 85 2582.503 ## SOLID LINE YELLOW, 4-INCH, EPOXY MULTI-COMPONENT ## L F 216 0.57 $ 123.12 $ - $ $ - 86 2582.503 ## DOUBLE LINE YELLOW, 4-INCH, EPOXY MULTI-COMPONENT ## L F 5,661 1.14 $ 6,453.54 $ - $ 5375.00 $ 6,127.50 87 2582.518 ## CROSSWALK WHITE, EPOXY MULTI-COMPONENT ## S F 576 6.76 $ 3,893.76 $ - $ 540.00 $ 3,650.40 5,369,137.78 $ $ - $ 5,171,314.31 ## STORM SEWER IMPROVEMENTS Item No. Spec. No. ## Item Description ## Unit ## Contract ## Quantity ## Contract Unit Price ## Contract Extended ## Quantity This ## Application ## Payment This ## Application ## Quantity To Date ## Payment To Date 88 2104.502 ## REMOVE & DISPOSE OF DRAINAGE STRUCTURE, ANY SIZE OR TYPE ## EACH 41 486.88 $ 19,962.08 $ - $ 65.00 $ 31,647.20 89 2104.502 ## ABANDON DRAINAGE STRUCTURE, ANY SIZE OR TYPE ## EACH 3 486.88 $ 1,460.64 $ - $ 3.00 $ 1,460.64 90 2104.502 ## SALVAGE STORM SEWER CASTING ## EACH 30 241.51 $ 7,245.30 $ - $ 35.00 $ 8,452.85 91 2104.503 ## REMOVE & DISPOSE OF STORM SEWER PIPE, ANY SIZE OR TYPE ## L F 2,163 18.45 $ 39,907.35 $ - $ 2130.00 $ 39,298.50 92 2104.503 ## ABANDON STORM SEWER PIPE, ANY SIZE OR TYPE ## L F 289 10.25 $ 2,962.25 $ - $ 386.00 $ 3,956.50 93 2106.607 ## UNCLASSIFIED EXCAVATION FOR UNDERGROUND INFILTRATION SYSTEMS (EV) (P) ## C Y 3,495 27.14 $ 94,854.30 $ - $ 3495.00 $ 94,854.30 94 2108.504 ## GEOTEXTILE FABRIC FOR RIPRAP AND APRONS, NON-WOVEN TYPE 4, SEE MW STD PLATE 332 ## S Y 157 1.28 $ 200.96 $ - $ 121.00 $ 154.88 95 2108.504 ## GEOTEXTILE FABRIC FOR INFILTRATION SYSTEMS, NON-WOVEN TYPE 5, SEE PLAN DETAILS ## S Y 8,595 1.28 $ 11,001.60 $ - $ 8595.00 $ 11,001.60 96 2411.618 ## DRY STACK IRREGULAR STONE RETAINING WALL FOR RAIN GARDEN ## S F 600 78.20 $ 46,920.00 $ - $ 225.00 $ 17,595.00 97 2451.603 ## PIPE BEDDING MATERIAL FOR STORM SEWER, MW STD PLATE 340 & 341 ## L F 6,035 8.46 $ 51,056.10 $ - $ 5120.00 $ 43,315.20 98 2451.603 ## ROCK FOUNDATION MATERIAL FOR STORM SEWER, MW STD PLATE 340 & 341 ## L F 303 15.38 $ 4,660.14 $ - $ 25.00 $ 384.50 99 2451.607 ## WASHED ROCK FOR INFILTRATION SYSTEM, 3-INCH TO 1.5-INCH (CV) (P) ## C Y 2,631 66.88 $ 175,961.28 $ - $ 3060.30 $ 204,672.86 100 2501.502 ## 12-INCH HDPE PIPE APRON, NO TRASH GUARD ## EACH 6 365.93 $ 2,195.58 $ - $ 7.30 $ 2,671.29 101 2501.502 ## 15-INCH HDPE PIPE APRON, NO TRASH GUARD ## EACH 1 365.93 $ 365.93 $ - $ 1.00 $ 365.93 102 2501.502 ## 12-INCH RC PIPE APRON, NO TRASH GUARD ## EACH 3 972.73 $ 2,918.19 $ - $ 3.00 $ 2,918.19 103 2501.502 ## 15-INCH RC PIPE APRON, NO TRASH GUARD ## EACH 3 1,041.40 $ 3,124.20 $ - $ 3.00 $ 3,124.20 104 2501.502 ## 18-INCH RC PIPE APRON, NO TRASH GUARD ## EACH 1 1,135.70 $ 1,135.70 $ - $ 1.00 $ 1,135.70 105 2501.502 ## 24-INCH RC PIPE APRON, W/TRASH GUARD ## EACH 1 1,959.80 $ 1,959.80 $ - $ 1.00 $ 1,959.80 106 2501.502 ## 30-INCH RC PIPE APRON, W/TRASH GUARD ## EACH 1 2,443.60 $ 2,443.60 $ - $ 1.00 $ 2,443.60 107 2501.502 ## 36-INCH RC PIPE APRON, W/TRASH GUARD ## EACH 1 3,196.98 $ 3,196.98 $ - $ 1.00 $ 3,196.98 108 2503.502 ## CONNECT TO EXISTING STORM SEWER STRUCTURE ## EACH 5 1,082.40 $ 5,412.00 $ - $ 5.00 $ 5,412.00 109 2503.502 ## CONNECT TO EXISTING STORM SEWER PIPE ## EACH 31 1,082.40 $ 33,554.40 $ - $ 34.00 $ 36,801.60 110 2503.602 ## BULKHEAD SEWER ## EACH 2 615.00 $ 1,230.00 $ - $ 2.00 $ 1,230.00 111 2503.603 ## LINING STORM SEWER PIPE 12-INCH (CMP) ## L F 519 67.81 $ 35,193.39 $ - $ 535.00 $ 36,278.35 112 2503.503 ## 10-INCH DUCTILE IRON PIPE SEWER CL 53, FOR STORM SEWER ## L F 624 102.50 $ 63,960.00 $ - $ 622.30 $ 63,785.75 113 2503.503 ## 12-INCH DUCTILE IRON PIPE SEWER CL 53, FOR STORM SEWER ## L F 26 138.89 $ 3,611.14 $ - $ 24.60 $ 3,416.69 114 2503.503 ## 16-INCH DUCTILE IRON PIPE SEWER CL 53, FOR STORM SEWER ## L F 80 182.45 $ 14,596.00 $ - $ 76.30 $ 13,920.94 115 2503.503 ## 12-INCH RC PIPE SEWER CLASS V ## L F 204 61.50 $ 12,546.00 $ - $ 201.00 $ 12,361.50 116 2503.503 ## 15-INCH RC PIPE SEWER CLASS V ## L F 401 67.14 $ 26,923.14 $ - $ 364.00 $ 24,438.96 117 2503.503 ## 18-INCH RC PIPE SEWER CLASS IV ## L F 9 71.75 $ 645.75 $ - $ 9.00 $ 645.75 118 2503.503 ## 21-INCH RC PIPE SEWER CLASS IV ## L F 66 78.41 $ 5,175.06 $ - $ 52.00 $ 4,077.32 119 2503.503 ## 24-INCH RC PIPE SEWER CLASS IV ## L F 102 92.25 $ 9,409.50 $ - $ 102.00 $ 9,409.50 120 2503.503 ## 30-INCH RC PIPE SEWER CLASS IV ## L F 90 123.00 $ 11,070.00 $ - $ 81.00 $ 9,963.00 121 2503.503 ## 36-INCH RC PIPE SEWER CLASS IV ## L F 52 160.41 $ 8,341.32 $ - $ 29.00 $ 4,651.89 122 2503.503 ## 12-INCH CORRUGATED SMOOTH DOUBLE WALL HDPE PIPE SEWER ## L F 531 45.10 $ 23,948.10 $ - $ 641.00 $ 28,909.10 123 2503.503 ## 15-INCH CORRUGATED SMOOTH DOUBLE WALL HDPE PIPE SEWER ## L F 1,786 47.66 $ 85,120.76 $ - $ 1786.00 $ 85,120.76 124 2503.503 ## 18-INCH CORRUGATED SMOOTH DOUBLE WALL HDPE PIPE SEWER ## L F 1,109 51.25 $ 56,836.25 $ - $ 1109.00 $ 56,836.25 125 2503.503 ## 24-INCH CORRUGATED SMOOTH DOUBLE WALL HDPE PIPE SEWER ## L F 910 58.94 $ 53,635.40 $ - $ 882.00 $ 51,985.08 126 2503.503 ## 30-INCH CORRUGATED SMOOTH DOUBLE WALL HDPE PIPE SEWER ## L F 45 67.65 $ 3,044.25 $ - $ 45.00 $ 3,044.25 127 2503.503 ## 60-INCH CORRUGATED SMOOTH DOUBLE WALL HDPE PIPE SEWER, PERFORATED, INFILTRATION SYSTEM ## L F 953 143.50 $ 136,755.50 $ - $ 960.00 $ 137,760.00 128 2506.502 ## CONSTRUCT DRAINAGE STRUCTURE, DESIGN 24-INCH NYLOPLAST ## EACH 12 2,327.78 $ 27,933.36 $ - $ 12.00 $ 27,933.36 129 2506.502 ## CONSTRUCT DRAINAGE STRUCTURE, DESIGN 30-INCH NYLOPLAST ## EACH 4 3,741.25 $ 14,965.00 $ - $ 4.00 $ 14,965.00 130 2506.502 ## CONSTRUCT DRAINAGE STRUCTURE, DESIGN 2-FOOT x 3-FOOT ## EACH 40 1,116.23 $ 44,649.20 $ - $ 40.00 $ 44,649.20 131 2506.502 ## CONSTRUCT DRAINAGE STRUCTURE, DESIGN 48-INCH CB/MH ## EACH 37 1,915.73 $ 70,882.01 $ - $ 37.00 $ 70,882.01 132 2506.502 ## CONSTRUCT DRAINAGE STRUCTURE, DESIGN 60-INCH CB/MH ## EACH 11 4,052.85 $ 44,581.35 $ - $ 11.00 $ 44,581.35 133 2506.502 ## CONSTRUCT DRAINAGE STRUCTURE, DESIGN 84-INCH CB/MH ## EACH 10 8,432.68 $ 84,326.80 $ - $ 11.17 $ 94,193.04 ## STREET IMPROVEMENTS SUBTOTAL: ## G5, Attachment 1 ## Council Packet Page Number 197 of 483 ## INDEX 134 2506.502 ## FURNISH & INSTALL CGS2499 24-INCH NYLOPLAST FRAME & GRATE FOR STORM SEWER ## EACH 12 2,225.28 $ 26,703.36 $ - $ 12.00 $ 26,703.36 135 2506.502 ## FURNISH & INSTALL CGS3099 30-INCH NYLOPLAST FRAME & GRATE FOR STORM SEWER ## EACH 4 3,690.00 $ 14,760.00 $ - $ 4.00 $ 14,760.00 136 2506.502 ## FURNISH & INSTALL R-1678-A FRAME & SOLID LID FOR STORM SEWER ## EACH 28 1,201.70 $ 33,647.60 $ - $ 29.00 $ 34,849.30 137 2506.502 ## FURNISH & INSTALL R-1678-A FRAME & R-2422-A1 GRATE FOR STORM SEWER ## EACH 3 1,282.38 $ 3,847.14 $ - $ 5.00 $ 6,411.90 138 2506.502 ## FURNISH & INSTALL R-3067-V FRAME & V GRATE FOR STORM SEWER ## EACH 79 1,061.17 $ 83,832.43 $ - $ 85.00 $ 90,199.45 139 2506.502 ## ADJUST EXISTING STORM SEWER CASTING, ALL TYPES ## EACH 59 595.70 $ 35,146.30 $ - $ 56.00 $ 33,359.20 140 2506.502 ## WATER QUALITY BAFFLE, TYPE SAFL BAFFLE ## EACH 7 8,807.83 $ 61,654.81 $ - $ 7.00 $ 61,654.81 141 2506.601 ## WAKEFIELD LAKE GRIT CHAMBER STRUCTURE MODIFICATIONS ## LS 1 5,125.00 $ 5,125.00 $ - $ 1.00 $ 5,125.00 142 2506.602 ## RECONSTRUCT DRAINAGE MANHOLE SPECIAL ## EACH 2 1,230.00 $ 2,460.00 $ - $ 7.50 $ 9,225.00 143 2506.602 ## REHAB. EXISTING STORM SEWER ADJUSTMENT RINGS W/FLEX SEAL UTILITY SEALANT, MW STD PLATE 350 ## EACH 18 820.00 $ 14,760.00 $ - $ 19.00 $ 15,580.00 144 2506.602 ## REHABILITATE EXISTING STORM SEWER STRUCTURE INVERT(S)/DOGHOUSE(S) ## EACH 18 410.00 $ 7,380.00 $ - $ 14.00 $ 5,740.00 145 2511.507 ## RANDOM RIPRAP CLASS III ## C Y 59 230.63 $ 13,607.17 $ - $ 51.00 $ 11,762.13 146 2511.507 ## RANDOM RIPRAP CLASS IV ## C Y 60 230.63 $ 13,837.80 $ - $ 60.00 $ 13,837.80 147 2571.502 ## DECIDUOUS SHRUB NO 3 CONT FOR RAIN GARDEN ## EACH 50 98.61 $ 4,930.50 $ - $ $ - 148 2571.502 ## PERENNIAL NO 1 CONT FOR RAIN GARDEN ## EACH 250 34.25 $ 8,562.50 $ - $ $ - 149 2571.602 ## RESIDENTIAL RAIN GARDEN SPLASH BLOCK ASSEMBLY ## EACH 10 1,564.09 $ 15,640.90 $ - $ $ - 150 2571.618 ## RESIDENTIAL RAINWATER GARDEN PREPARATION ## S F 2,500 41.93 $ 104,825.00 $ - $ 1280.00 $ 53,670.40 1,802,598.17 $ $ - $ 1,744,740.72 ## SANITARY SEWER IMPROVEMENTS Item No. Spec. No. ## Item Description ## Unit ## Contract ## Quantity ## Contract Unit Price ## Contract Extended ## Quantity This ## Application ## Payment This ## Application ## Quantity To Date ## Payment To Date 151 2104.502 ## SALVAGE SANITARY SEWER CASTING ## EACH 19 241.52 $ 4,588.88 $ - $ 19.00 $ 4,588.88 152 2451.603 ## PIPE BEDDING MATERIAL FOR SANITARY SEWER, MW STD PLATE 440 ## L F 617 5.64 $ 3,479.88 $ - $ 421.50 $ 2,377.26 153 2503.502 ## CONNECT TO EXISTING SANITARY SEWER MAIN PIPE ## EACH 23 3,168.28 $ 72,870.44 $ - $ 23.00 $ 72,870.44 154 2503.502 ## CONNECT TO EXISTING SANITARY SEWER STRUCTURE ## EACH 4 3,612.10 $ 14,448.40 $ - $ 4.00 $ 14,448.40 155 2503.502 ## PVC SDR 26 WYE 8-INCH X 6-INCH ## EACH 6 1,846.03 $ 11,076.18 $ - $ 7.00 $ 12,922.21 156 2503.502 ## PVC SDR 26 WYE 10-INCH X 6-INCH ## EACH 1 2,081.78 $ 2,081.78 $ - $ 1.00 $ 2,081.78 157 2503.503 ## PVC SDR 26 SANITARY SEWER MAIN PIPE, 8-INCH ## L F 120 48.69 $ 5,842.80 $ - $ 76.50 $ 3,724.79 158 2503.503 ## PVC SDR 26 SANITARY SEWER MAIN PIPE, 10-INCH ## L F 10 55.86 $ 558.60 $ - $ 5.00 $ 279.30 159 2503.503 ## PVC SCHEDULE 40 SANITARY SEWER SERVICE PIPE, 4-INCH OR 6-INCH, MW STD PLATE 410, 410A, 410B ## L F 487 40.74 $ 19,840.38 $ - $ 367.00 $ 14,951.58 160 2503.603 ## LINING SANITARY SEWER PIPE 8-INCH (VCP) ## L F 2,914 52.25 $ 152,256.50 $ - $ 2608.00 $ 136,268.00 161 2503.603 ## LINING SANITARY SEWER PIPE 10-INCH (VCP) ## L F 350 58.03 $ 20,310.50 $ - $ 351.00 $ 20,368.53 162 2506.502 ## ADJUST EXISTING SANITARY SEWER CASTING, ALL TYPES ## EACH 67 914.68 $ 61,283.56 $ - $ 63.00 $ 57,624.84 163 2506.502 ## FURNISH & INSTALL R-1678-A FRAME & R-1422-0015 LID FOR SANITARY SEWER ## EACH 19 1,201.70 $ 22,832.30 $ - $ 20.00 $ 24,034.00 164 2506.502 ## FURNISH & INSTALL R-1678-A FRAME (LOW PROFILE) & R-1422-0015 LID FOR SANITARY SEWER ## EACH 1 1,201.72 $ 1,201.72 $ - $ 4.00 $ 4,806.88 165 2506.503 ## RECONSTRUCT SANITARY SEWER MANHOLE ## V F 34 742.10 $ 25,231.40 $ - $ 33.00 $ 24,489.30 417,903.32 $ $ - $ 395,836.19 ## WATERMAIN IMPROVEMENTS Item No. Spec. No. ## Item Description ## Unit ## Contract ## Quantity ## Contract Unit Price ## Contract Extended ## Quantity This ## Application ## Payment This ## Application ## Quantity To Date ## Payment To Date 166 2104.502 ## REMOVE HYDRANT ## EACH 7 2,876.15 $ 20,133.05 $ - $ 15.00 $ 43,142.25 167 2104.502 ## SALVAGE GATE VALVE ## EACH 1 512.50 $ 512.50 $ - $ 1.00 $ 512.50 168 2104.503 ## REMOVE WATER MAIN, ANY SIZE OR TYPE ## L F 1,012 5.13 $ 5,191.56 $ - $ 1014.55 $ 5,204.64 169 2451.609 ## GRANULAR BACKFILL, FOR WATER MAIN ## TON 1,200 32.80 $ 39,360.00 $ - $ 485.60 $ 15,927.68 170 2504.602 ## ADJUST CURB BOX ## EACH 35 32.50 $ 1,137.50 $ - $ 25.00 $ 812.50 171 2504.602 ## ADJUST VALVE BOX ## EACH 35 488.81 $ 17,108.35 $ - $ 27.00 $ 13,197.87 172 2504.602 ## REPAIR VALVE BOX ## EACH 27 569.53 $ 15,377.31 $ - $ 35.00 $ 19,933.55 173 2504.602 ## VALVE BOX ## EACH 7 683.47 $ 4,784.29 $ - $ 1.00 $ 683.47 174 2504.602 ## 6-INCH GATE VALVE AND BOX ## EACH 16 3,917.86 $ 62,685.76 $ - $ 18.00 $ 70,521.48 175 2504.602 ## 8-INCH GATE VALVE AND BOX ## EACH 2 4,844.99 $ 9,689.98 $ - $ 2.00 $ 9,689.98 176 2504.602 ## 12-INCH GATE VALVE AND BOX ## EACH 6 7,194.91 $ 43,169.46 $ - $ 6.00 $ 43,169.46 177 2504.602 ## 16-INCH BUTTERFLY VALVE AND BOX ## EACH 6 10,029.03 $ 60,174.18 $ - $ 7.00 $ 70,203.21 178 2504.602 ## EXCAVATION FOR WATER MAIN OFFSET ## EACH 1 3,075.00 $ 3,075.00 $ - $ $ - 179 2504.602 ## SACRIFICIAL ANODE RETROFIT ## EACH 162 333.13 $ 53,967.06 $ - $ 158.00 $ 52,634.54 180 2504.602 ## SACRIFICIAL ANODE ## EACH 18 333.13 $ 5,996.34 $ - $ 22.00 $ 7,328.86 181 2504.602 ## CATHODIC PROTECTION TEST STATION ## EACH 15 1,314.05 $ 19,710.75 $ - $ 12.00 $ 15,768.60 182 2504.602 ## HYDRANT, MAPLEWOOD STANDARD ## EACH 15 1,314.05 $ 19,710.75 $ - $ 15.00 $ 19,710.75 183 2504.602 ## ADJUST EXISTING HYDRANT ## EACH 1 5,688.75 $ 5,688.75 $ - $ 2.00 $ 11,377.50 184 2504.602 ## 1.0-INCH CURB STOP VALVE AND BOX ## EACH 7 1,816.97 $ 12,718.79 $ - $ 2.00 $ 3,633.94 185 2504.602 ## 1.0-INCH CORPERATION STOP ## EACH 11 1,817.05 $ 19,987.55 $ - $ 13.00 $ 23,621.65 186 2504.602 ## WATER UTILITY HOLE ## EACH 12 820.00 $ 9,840.00 $ - $ $ - 187 2504.603 ## 4-INCH WATER MAIN DUCTILE IRON CL 53 - OPEN TRENCH ## L F 40 108.65 $ 4,346.00 $ - $ 39.00 $ 4,237.35 188 2504.603 ## 6-INCH WATER MAIN DUCTILE IRON CL 53 - OPEN TRENCH ## L F 917 97.89 $ 89,765.13 $ - $ 913.70 $ 89,442.09 189 2504.603 ## 8-INCH WATER MAIN DUCTILE IRON CL 52 - OPEN TRENCH ## L F 55 104.55 $ 5,750.25 $ - $ 35.00 $ 3,659.25 190 2504.603 ## 12-INCH WATER MAIN DUCTILE IRON CL 52 - OPEN TRENCH ## L F 90 144.01 $ 12,960.90 $ - $ 25.75 $ 3,708.26 191 2504.603 ## 16-INCH WATER MAIN DUCTILE IRON CL 52 - OPEN TRENCH ## L F 60 184.50 $ 11,070.00 $ - $ 31.30 $ 5,774.85 192 2504.603 ## 1.0-INCH TYPE K COPPER ## L F 150 49.46 $ 7,419.00 $ - $ 52.40 $ 2,591.70 193 2504.604 ## 2-INCH INSULATION ## S Y 398 27.68 $ 11,016.64 $ - $ 51.23 $ 1,418.05 194 2504.608 ## DUCTILE AND GREY IRON FITTINGS ## L B 6,498 14.35 $ 93,246.30 $ - $ 5383.00 $ 77,246.05 195 2506.602 ## CLEANOUT VALVE BOX ## EACH 25 138.58 $ 3,464.50 $ - $ 6.00 $ 831.48 196 2506.602 ## CASTING ASSEMBLY SPECIAL, FORD TYPE A (SPRWS STD PLATE D14) ## EACH 11 482.25 $ 5,304.75 $ - $ 1.00 $ 482.25 674,362.40 $ $ - $ 616,465.76 ## STORM SEWER IMPROVEMENTS SUBTOTAL: ## SANITARY SEWER IMPROVEMENTS SUBTOTAL: ## WATERMAIN IMPROVEMENTS SUBTOTAL: 1 60 2503.603 ## LINING SANITARY SEWER PIPE 8-INCH ( ## VCP ) ## L ## F ,9 2 ,9 1 4 $ 5 2.2 5 , 152 , 256.5 0 - 2 608.00 $ 136,268.00 1 61 2503.603 ## LINING SANITARY SEWER PIPE 10-INCH ( ## VCP ) ## L ## F 350 $ 58 . 03 , 20 , 310.5 0 - 351.00 $ 20,368.53 16 2 2 5 0 6.5 02 ## ADJU ## S ## T EXI ## S ## TING ## S ## ANITARY ## S ## EWER CA ## S ## TING, ALL TYPE ## S ## EACH 67 $ 9 14. 68 , 61 , 283.5 6 - 63.00 $ 57,624.84 1 63 2 506 . 50 2 ## F ## U ## RNI ## S ## H & ## IN ## S ## TALL R-1 6 7 8 ## -A FRAME & ## R-1422- 00 1 5 ## LID F ## O ## R ## S ## ANITARY ## S ## EWER ## EACH 9 1 9 $ 1, 20 1.7 0 , 22 , 832.3 0 - 2 0.00 $ 24,034.00 164 2506.502 ## FURNISH & INSTALL R-1678-A FRAME ( ## LOW PROFILE ) ## & R-1422-0015 LID FOR SANITARY SEWER ## EACH 11 $ 1, 20 1.7 2 , 1 , 201.72 - 4.00 $ 4,806.88 ## G5, Attachment 1 ## Council Packet Page Number 198 of 483 ## 2023 I&I Grant CostsSanitary Sewer Main Lining ## Adjust Sanitary Sewer Castings F&I Sanitary Sewer Castings 2024 Street Project (23-08) 182,659.00 $ 15,850.01 $ 52,200.01 $ 2025 Street Project (24-12) 156,636.53 $ 57,624.84 $ 28,840.88 $ 339,295.53 $ 73,474.85 $ 81,040.89 $ ## Lining Total ## Casting Total 339,295.53 $ 154,515.74 $ ## G5, Attachment 1 ## Council Packet Page Number 199 of 483 ## INDEX ## *** Henry Lane Bid Alt Cancelled ## Base Bid Total: 8,264,001.67 $ ## Total This Application - $ ## Total To Date 7,928,356.97 $ ## Contract Total: 8,264,001.67 $ ## G5, Attachment 1 ## Council Packet Page Number 200 of 483 ## G5, Attachment 1 ## Council Packet Page Number 201 of 483 ## G5, Attachment 1 ## Council Packet Page Number 202 of 483 ## G5, Attachment 1 ## Council Packet Page Number 203 of 483 ## 2024 MAPLEWOOD ## Ramsey County ## STREET IMPROVEMENTS ## G5, Attachment 1 ## Council Packet Page Number 204 of 483 ## A ## A ## A ## A ## A ## A ## A ## A ## A ## A ## A ## A ## A ## MB ## HH ## C ## PED ## C ## E SHORE DR ## G5, Attachment 1 ## Council Packet Page Number 205 of 483 ## E SHORE DR ## G5, Attachment 1 ## Council Packet Page Number 206 of 483 ## MB ## MB ## MB ## A ## A ## A ## A ## A ## A ## A ## A ## A ## A ## A ## A ## A ## A ## A ## A ## A ## A ## E SHORE DR ## G5, Attachment 1 ## Council Packet Page Number 207 of 483 ## MB ## MB ## JB + ## JB ## JB - ## A ## A ## MB ## MB ## MB ## E SHORE DR ## G5, Attachment 1 ## Council Packet Page Number 208 of 483 ## MB ## MB ## E SHORE DR ## G5, Attachment 1 ## Council Packet Page Number 209 of 483 ## MB ## MB ## MB ## A ## A ## A ## A ## A ## A ## A ## A ## A ## A ## A ## A ## A ## A ## A ## A ## A ## A ## A ## A ## A ## A ## A ## A ## A ## A ## A ## A ## A ## A ## A ## A ## A ## A ## A ## A ## A ## A ## A ## A ## MB ## MB ## A ## A ## A ## A ## A ## A ## A ## A ## A ## A ## E SHORE DR ## G5, Attachment 1 ## Council Packet Page Number 210 of 483 70812 884.36 ## MON + 70813 884.20 ## MON 70814 884.37 ## MON 70815 884.40 ## MON XCL ## A ## A ## A ## A ## A ## A ## A ## A ## A ## A ## A ## A ## A ## A ## A ## A ## A ## A ## A ## A ## A ## E SHORE DR ## G5, Attachment 1 ## Council Packet Page Number 211 of 483 ## A ## E SHORE DR - BOAT LAUNCH ## G5, Attachment 1 ## Council Packet Page Number 212 of 483 ## MB ## MB ## MB ## MB ## MB ## MB ## MB ## MB ## MB ## JB + ## JB ## JB - ## A ## A ## XC ## MB ## E ## E ## E ## E ## E ## ADELE ST ## G5, Attachment 1 ## Council Packet Page Number 213 of 483 ## MB ## MB ## MB ## ADELE ST ## G5, Attachment 1 ## Council Packet Page Number 214 of 483 ## MB ## MB ## MB ## MB ## MB ## MB ## MB ## A ## A ## A ## A ## A ## AA ## A ## A ## A ## A ## A ## A ## A ## A ## A ## A ## A ## A ## A ## XC ## A ## A ## A ## A ## A ## A ## A ## A ## A ## A ## A ## PED ## C ## PED ## C ## ADELE ST ## G5, Attachment 1 ## Council Packet Page Number 215 of 483 ## MB ## MB ## MB ## MB ## A ## A ## A ## MB ## MB ## MB ## MB ## MB ## MB 43233 883.66 ## PROP 43234 883.07 ## PROP 43235 881.16 ## PROP ## MB ## A ## A ## A ## A ## A ## A ## A ## A ## A ## A ## A ## A ## A ## A ## A ## A ## A ## A ## A ## E ## GORDON AVE ## G5, Attachment 1 ## Council Packet Page Number 216 of 483 ## MB ## MB ## MB ## MB ## XC ## A ## A ## A ## A ## A ## A ## A ## A ## A ## MB ## MB ## A ## A ## A ## A ## A ## A ## GORDON AVE ## GORDON AVE - SE ## G5, Attachment 1 ## Council Packet Page Number 217 of 483 ## MB ## MB 43234 883.07 ## PROP 43235 881.16 ## PROP ## MB ## MB ## A ## A ## A ## A ## A ## A ## A ## A ## A ## A ## A ## A ## A ## A ## MB ## MB ## MB ## MB ## MB ## MB ## MB ## A ## A ## A ## A ## A ## A ## A ## A ## A ## A ## A ## A ## XC ## XC ## A ## A ## A ## A ## A ## A ## A ## A ## A ## A ## A ## WALTER ST ## G5, Attachment 1 ## Council Packet Page Number 218 of 483 ## MB 43927 902.66 ## PROP 44014 903.48 ## PROP/? ## MB 44092 900.95 ## PROP ## MB ## MB ## XC ## A ## A ## A ## A ## A ## A ## A ## A ## A ## A ## A ## A ## A ## A ## A ## A ## A ## A ## AAA ## A ## A ## A ## A ## A ## A ## A ## MB ## MB ## A ## E ## WALTER ST ## G5, Attachment 1 ## Council Packet Page Number 219 of 483 ## MB ## MB 43927902.66 ## PROP ## MB 44014903.48 ## PROP/? ## C ## A ## AA ## A ## A ## A ## A ## A ## A ## A ## A ## A ## A ## A ## A ## A ## A ## A ## A ## A ## A ## A ## A ## A ## A ## FENTON ST ## G5, Attachment 1 ## Council Packet Page Number 220 of 483 ## MB ## MB ## MB ## WOOD ## MB ## RIPLEY AVE ## G5, Attachment 1 ## Council Packet Page Number 221 of 483 ## MB ## MB ## MB ## MB ## A ## A ## A ## A ## A ## A ## A ## A ## A ## A ## A ## A ## A ## A ## A ## A ## A ## A ## A ## A ## A ## A ## A ## XC ## MB ## MB ## A ## A ## A ## A ## RIPLEY AVE ## G5, Attachment 1 ## Council Packet Page Number 222 of 483 ## MB ## MB ## A ## A ## A ## A ## A ## XC ## MB ## SOPHIA AVE ## G5, Attachment 1 ## Council Packet Page Number 223 of 483 ## MB ## MB ## A ## A ## XC ## PHALEN PL - S ## G5, Attachment 1 ## Council Packet Page Number 224 of 483 ## MB ## MB ## MB ## A ## A ## A ## A ## XC ## A ## A ## A ## A ## A ## A ## A ## A ## XC ## A ## A ## A ## A ## MB ## A ## A ## A ## A ## A ## A ## PHALEN PL ## G5, Attachment 1 ## Council Packet Page Number 225 of 483 ## MB ## MB ## T 70129 901.963 ## RB + ## MB ## MB ## A ## A ## A ## A ## A ## A ## A ## A ## A ## A ## A ## A ## A ## A ## A ## A ## A ## A ## A ## A ## A ## MB ## MB ## MB ## MB ## XC ## XC ## A ## A ## PHALEN PL ## G5, Attachment 1 ## Council Packet Page Number 226 of 483 ## MB ## MB ## MB ## MB ## MB ## MB ## MB ## MB ## A ## A ## PHALEN PL ## G5, Attachment 1 ## Council Packet Page Number 227 of 483 ## SOPHIA STREET xxx ## P:\Civil 3D Projects\23-08\Production Drawings\PS_Ide_Sophia-Wtr_San.dwg, 4/25/2024 4:52:13 PM ## G5, Attachment 1 ## Council Packet Page Number 228 of 483 ## IDE STREET xxx ## P:\Civil 3D Projects\23-08\Production Drawings\PS_Ide_Sophia-Wtr_San.dwg, 4/26/2024 9:21:20 AM ## G5, Attachment 1 ## Council Packet Page Number 229 of 483 ## MAPLEWOOD DRIVE S ## G5, Attachment 1 ## Council Packet Page Number 230 of 483 ## MAPLEWOOD DRIVE S ## G5, Attachment 1 ## Council Packet Page Number 231 of 483 ## DULUTH STREET ## G5, Attachment 1 ## Council Packet Page Number 232 of 483 ## CONNOR AVENUE ## DULUTH STREET ## G5, Attachment 1 ## Council Packet Page Number 233 of 483 ## HILLTOP COURT ## EDGEHILL COURT ## G5, Attachment 1 ## Council Packet Page Number 234 of 483 ## MAPLEWOOD DRIVE N ## G5, Attachment 1 ## Council Packet Page Number 235 of 483 ## ENGLISH STREET ## MAPLEWOOD DRIVE N ## G5, Attachment 1 ## Council Packet Page Number 236 of 483 ## CYPRESS STREET ## G5, Attachment 1 ## Council Packet Page Number 237 of 483 ## SEXTANT AVENUECYPRESS STREET ## G5, Attachment 1 ## Council Packet Page Number 238 of 483 ## DEMONT AVENUE ## ADELE STREET ## G5, Attachment 1 ## Council Packet Page Number 239 of 483 xx ## G5, Attachment 1 ## Council Packet Page Number 240 of 483 xx ## G5, Attachment 1 ## Council Packet Page Number 241 of 483 ## CITY OF MAPLEWOOD, MINNESOTA ## 2025 MAPLEWOOD STREET IMPROVEMENTS ## Ramsey County, MN ## PROSPERITY-HAZELWOOD & SOUTH LEG AREA Q:\Civil 3D Projects\24-12 Project\Production Drawings\1 - 24-12 Cover Sheet.dwg, 6/2/2025 3:34:03 PM, Microsoft Print to PDF ## G5, Attachment 1 ## Council Packet Page Number 242 of 483 ## HAZELWOOD STREET ## FROST AVE. ## RIPLEY ## AVE. xxxx Q:\Civil 3D Projects\24-12 Project\Production Drawings\PS_Hazelwood Sanitary.dwg, 5/22/2025 12:48:07 PM, Microsoft Print to PDF ## G5, Attachment 1 ## Council Packet Page Number 243 of 483 ## PROSPERITY ROAD xxxx Q:\Civil 3D Projects\24-12 Project\Production Drawings\PS_Prosperity_S_Sanitary.dwg, 5/22/2025 1:13:39 PM, Microsoft Print to PDF ## G5, Attachment 1 ## Council Packet Page Number 244 of 483 ## PROSPERITY ROAD xxxx Q:\Civil 3D Projects\24-12 Project\Production Drawings\PS_Prosperity_S_Sanitary.dwg, 5/22/2025 2:48:49 PM, Microsoft Print to PDF ## G5, Attachment 1 ## Council Packet Page Number 245 of 483 ## PROSPERITY ROAD xxxx Q:\Civil 3D Projects\24-12 Project\Production Drawings\PS_Prosperity_S_Sanitary.dwg, 5/22/2025 1:14:43 PM, Microsoft Print to PDF ## G5, Attachment 1 ## Council Packet Page Number 246 of 483 ## PROSPERITY ROAD xxxx Q:\Civil 3D Projects\24-12 Project\Production Drawings\PS_Prosperity_S_Sanitary.dwg, 5/22/2025 1:16:27 PM, Microsoft Print to PDF ## G5, Attachment 1 ## Council Packet Page Number 247 of 483 ## PROSPERITY ROAD xxxx Q:\Civil 3D Projects\24-12 Project\Production Drawings\PS_Prosperity_N_Sanitary.dwg, 5/22/2025 1:48:14 PM, Microsoft Print to PDF 1977 1965 Repair 1965 Wye okay Replace pipe to wye Repair 1962, looks like it goes to 1962, lots of roots in service. Wye okay Replace pipe to wye Repair 1985 Replace wye Replace pipe Do not repair 1978 Good condition Do not repair 1977 Good condition p er tele Repair 1970, looks like it goes to 1970, lots of roots in service. Replace wye Replace pipe ## G5, Attachment 1 ## Council Packet Page Number 248 of 483 ## PROSPERITY ROAD ## WARNING HIGH-PRESSURE ## MAGELLAN PIPELINE(S) ## CROSSING ## COORDINATE WITH ## ANDREW DISRUD, 651 421-6742 xxxx Q:\Civil 3D Projects\24-12 Project\Production Drawings\PS_Prosperity_N_Sanitary.dwg, 5/22/2025 2:26:59 PM, Microsoft Print to PDF ## G5, Attachment 1 ## Council Packet Page Number 249 of 483 ## PROSPERITY ROAD xxxx Q:\Civil 3D Projects\24-12 Project\Production Drawings\PS_Prosperity_N_Sanitary.dwg, 5/22/2025 2:34:11 PM, Microsoft Print to PDF ## G5, Attachment 1 ## Council Packet Page Number 250 of 483 ## PROSPERITY ROAD xxxx Q:\Civil 3D Projects\24-12 Project\Production Drawings\PS_Prosperity_N_Sanitary.dwg, 5/22/2025 2:42:46 PM, Microsoft Print to PDF ## G5, Attachment 1 ## Council Packet Page Number 251 of 483 Q:\Civil 3D Projects\24-12 Project\Production Drawings\11.5 - PS_Street Rehab.dwg, 4/21/2025 11:01:10 AM, Microsoft Print to PDF ## PARKVIEW LANE/PARKVIEW COURT ## G5, Attachment 1 ## Council Packet Page Number 252 of 483 ## HILLWOOD DRIVE Q:\Civil 3D Projects\24-12 Project\Production Drawings\11.5 - PS_Street Rehab.dwg, 4/21/2025 11:02:30 AM, Microsoft Print to PDF ## G5, Attachment 1 ## Council Packet Page Number 253 of 483 ## FERNDALE STREET Q:\Civil 3D Projects\24-12 Project\Production Drawings\11.5 - PS_Street Rehab.dwg, 4/21/2025 11:02:54 AM, Microsoft Print to PDF ## G5, Attachment 1 ## Council Packet Page Number 254 of 483 ## OAKRIDGE COURT ## BETH COURT ## DAHL CIRCLE Q:\Civil 3D Projects\24-12 Project\Production Drawings\11.5 - PS_Street Rehab.dwg, 4/21/2025 11:03:16 AM, Microsoft Print to PDF ## G5, Attachment 1 ## Council Packet Page Number 255 of 483 ## MATTERHORN DRIVE ## TIMBER COURT Q:\Civil 3D Projects\24-12 Project\Production Drawings\11.5 - PS_Street Rehab.dwg, 4/21/2025 11:03:37 AM, Microsoft Print to PDF ## G5, Attachment 1 ## Council Packet Page Number 256 of 483 ## MARNIE STREET Q:\Civil 3D Projects\24-12 Project\Production Drawings\11.5 - PS_Street Rehab.dwg, 4/21/2025 11:33:45 AM, Microsoft Print to PDF ## G5, Attachment 1 ## Council Packet Page Number 257 of 483 ## SOUTHCREST AVENUE ## CRESTVIEW DRIVE ## (EAST) Q:\Civil 3D Projects\24-12 Project\Production Drawings\11.5 - PS_Street Rehab.dwg, 4/21/2025 11:35:05 AM, Microsoft Print to PDF ## G5, Attachment 1 ## Council Packet Page Number 258 of 483 ## CRESTVIEW DRIVE ## MAIME AVENUE (EAST) Q:\Civil 3D Projects\24-12 Project\Production Drawings\11.5 - PS_Street Rehab.dwg, 4/21/2025 11:37:25 AM, Microsoft Print to PDF ## G5, Attachment 1 ## Council Packet Page Number 259 of 483 ## NEMITZ AVENUE Q:\Civil 3D Projects\24-12 Project\Production Drawings\11.5 - PS_Street Rehab.dwg, 4/21/2025 11:39:56 AM, Microsoft Print to PDF ## G5, Attachment 1 ## Council Packet Page Number 260 of 483 ## DORLAND ROAD ## SOUTHCREST AVENUE (WEST) ## MAIDA COURT Q:\Civil 3D Projects\24-12 Project\Production Drawings\11.5 - PS_Street Rehab.dwg, 4/21/2025 11:40:38 AM, Microsoft Print to PDF ## G5, Attachment 1 ## Council Packet Page Number 261 of 483 ## MAMIE AVENUE (WEST) Q:\Civil 3D Projects\24-12 Project\Production Drawings\11.5 - PS_Street Rehab.dwg, 4/21/2025 11:41:19 AM, Microsoft Print to PDF ## G5, Attachment 1 ## Council Packet Page Number 262 of 483 ## HALLER LANE Q:\Civil 3D Projects\24-12 Project\Production Drawings\11.5 - PS_Street Rehab.dwg, 4/21/2025 12:03:56 PM, Microsoft Print to PDF ## G5, Attachment 1 ## Council Packet Page Number 263 of 483 ## HALLER COURT Q:\Civil 3D Projects\24-12 Project\Production Drawings\11.5 - PS_Street Rehab.dwg, 4/21/2025 11:43:29 AM, Microsoft Print to PDF ## G5, Attachment 1 ## Council Packet Page Number 264 of 483 ## RESOLUTION ## ACCEPTING GRANT AWARD FROM THE METROPOLITAN COUNCIL FOR INFLOW AND ## INFILTRATION IMPROVEMENTS ## WH EREAS, the city council of Maplewood, Minnesota, approved a preliminary grant agreement from the Metropolitan Council on May 27, 2025 for inflow and infiltration improvements as a part of the 2023 I&I Grant Program. ## WH EREAS, the Metropolitan Council has determined that the final grant award amount is $121,235 and further prepared the final grant agreement. ## NO W, THEREFORE, BE IT RESOLVED by the city council of M aplewood, Minnesota: 1.The fi nal grant award amount of $121,235 is accepted by the city and the mayor and manager are authorized to sign the agreement on behalf of the city. ## Appr oved this 27th day of July 2026. ## G5, Attachment 2 ## Council Packet Page Number 265 of 483 ## CITY COUNCIL STAFF REPORT ## Meeting Date July 27, 2026 ## REPORT TO: Michael Sable, City Manager ## REPORT FROM: Steven Love, Public Works Director ## Jon Jarosch, Assistant City Engineer ## PRESENTER: Steven Love, Public Works Director AGENDA ITEM: Use of Bolton and Menk, Inc. for Professional Services, Century Ponds ## Development, City Project 24-07 ## Action Requested:  Motion ☐ Discussion ☐ Public Hearing Form of Action: ☐ Resolution ☐ Ordinance  Contract/Agreement ☐ Proclamation ## Summary: The Century Ponds development is currently under construction. To ensure the future public infrastructure is built to city standards, regular project inspections are needed. The city council will consider authorizing the use of Bolton and Menk, Inc. for professional services for infrastructure inspections on the Century Ponds development. ## Recommended Action: Motion to approve the professional services agreement with Bolton and Menk, Inc. and direct the mayor and the city manager to sign the agreement. Minor revisions as approved by the city attorney are authorized as needed. ## Fiscal Impact: Is There a Fiscal Impact? ☐ No  Yes, the true or estimated cost is $13,875 Financing source(s): ☐ Adopted Budget ☐ Budget Modification ☐ New Revenue Source ☐ Use of Reserves  O ther: Costs associated with this professional services agreement will be reimbursed to the city by the developer through terms defined in the developer’s agreement. ## Strategic Plan Relevance:  Safety ◊ Focus Area: Maintain and enhance infrastructure and environmental systems ## ☐ Sustainability ◊ Focus Area: ## ☐ Development ◊ Focus Area: ## Background: Construction of the Century Ponds development began in spring 2026. Initial construction focused on the private townhome portion of the development at the south end of the site. Construction has ## G6 ## Council Packet Page Number 266 of 483 since progressed to the northern portion of the development, where public infrastructure, including streets and utilities that will ultimately be dedicated to and maintained by the city, is being installed. While the developer's engineering consultant is responsible for construction oversight, city inspections are necessary to verify public infrastructure is constructed in accordance with approved plans and city standards. Bolton & Menk assisted the city with engineering review during the development approval process and is familiar with the project design and construction documents. Staff requested a proposal from Bolton & Menk to provide construction inspection services for the installation of the public infrastructure from late July through the end of the 2026 construction season. The attached professional services agreement outlines the scope of these services. ## Attachments: ## 1. Bolton and Menk, Inc. Work Order ## G6 ## Council Packet Page Number 267 of 483 ## City of Maplewood Page 1 of 2 ## WORK ORDER NO. 28 ## CENTURY PONDS DEVELOPMENT – CONSTRUCTION SERVICES ## CITY PROJECT NO. 24-07 ## CITY OF MAPLEWOOD and ## BOLTON & MENK, INC. Work Order No. 28, made this _____ day of July 2026, by and between the CITY OF MAPLEWOOD, 1830 East County Road B, Maplewood, Minnesota 55109 (“CLIENT”) and BOLTON & MENK, INC., 3507 High Point Drive North, Building 1, Suite E130, Oakdale, MN 55128 (“CONSULTANT”) is an addendum to the original Master Agreement between the City and Bolton & Menk, Inc. dated January 28, 2019 (“Master Agreement”). All provisions of the Master Agreement shall apply to this Work Order except and unless specifically modified herein. ## SECTION I – SCOPE OF WORK The development is currently under construction. CONSULTANT agrees to perform Engineering services on behalf of CLIENT. These services include the following task which is detailed on the attached proposal: ● ## Task 1 – Construction Services ## SE ## CTION II - SCHEDULE ## Wo rk by CONSULTANT will be performed this construction season, anticipated to occur through October 2026. ## SECTION III - COMPENSATION FOR SERVICES Compensation for these engineering services shall be on an hourly basis in accordance with the 2026 Schedule of Fees, or such Schedule as may be subsequently revised and accepted, in writing, by CLIENT in accordance with Section III.A.2 of Master Agreement. ## Es timated total cost for the Work is $13,875. ## G6, Attachment 1 ## Council Packet Page Number 268 of 483 ## City of Maplewood Page 2 of 2 ## SECTION IV - SIGNATURES THIS INSTRUMENT embodies the whole agreement of the parties, there being no promises, terms, conditions or obligation referring to the subject matter other than contained herein. This Work Order may only be amended, supplemented, modified or canceled by a duly executed written instrument signed by both parties. IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed in their behalf. CLIENT: City of Maplewood CONSULTANT: Bolton & Menk, Inc. Marylee Abrams Ryan Goodman, P.E. ## Mayor Principal Engineer ## CLIENT: City of Maplewood ## Michael Sable ## City Manager ## G6, Attachment 1 ## Council Packet Page Number 269 of 483 ## CITY COUNCIL STAFF REPORT ## Meeting Date July 27, 2026 ## REPORT TO: Michael Sable, City Manager ## REPORT FROM: Steven Love, Public Works Director ## Jon Jarosch, Assistant City Engineer ## PRESENTER: Steven Love, Public Works Director AGENDA ITEM: Use of WSB, Inc. for Professional Services, 2026 Maplewood Street ## Improvements, City Project 25-21 ## Action Requested:  Motion ☐ Discussion ☐ Public Hearing Form of Action: ☐ Resolution ☐ Ordinance  Contract/Agreement ☐ Proclamation ## Summary: The city staff member serving as project manager for the 2026 Maplewood Street Improvements project will be out on leave from late July through October 2026. To ensure the project is successfully constructed during this absence, project management assistance is needed. The city council will consider authorizing WSB, Inc. (WSB) to provide professional services for the 2026 Maplewood Street Improvement project. ## Recommended Action: Motion to approve the professional services agreement with WSB, Inc. and direct the mayor and the city manager to sign the agreement. Minor revisions as approved by the city attorney are authorized as needed. ## Fiscal Impact: Is There a Fiscal Impact? ☐ No  Yes, the true or estimated cost is $61,720 Financing source(s):  Adopted Budget ☐ Budget Modification ☐ New Revenue Source ☐ Use of Reserves ☐ O ther: The approved funding plan for this project included up to $100,000 for project management assistance. This professional services agreement cost of $61,720 falls within that allowance. No additional project funding is required. ## Strategic Plan Relevance:  Safety ◊ Focus Area: Maintain and enhance infrastructure and environmental systems ## ☐ Sustainability ◊ Focus Area: ## ☐ Development ◊ Focus Area: ## G7 ## Council Packet Page Number 270 of 483 ## Background: Construction of the 2026 Maplewood Street Improvement project is underway and is anticipated to continue through November 2026. The city staff member serving as project manager will be on leave from late July through mid- October of 2026. To ensure continuity of project oversight during this period, staff recommends retaining WSB to provide project management services. WSB provided surveying and design services for this project and is familiar with the project design, construction documents, and current project progress. WSB submitted a proposal to provide project management services during the city staff member’s leave. The attached professional services agreement outlines the scope of work for these services. Funding for project management assistance was included in the project’s approved budget; no additional project funding is required. ## Attachments: ## 1. WSB, Inc. Professional Services Agreement ## G7 ## Council Packet Page Number 271 of 483 ## City of Maplewood Page 1 of 2 ## WORK ORDER NO. 28 ## CENTURY PONDS DEVELOPMENT – CONSTRUCTION SERVICES ## CITY PROJECT NO. 24-07 ## CITY OF MAPLEWOOD and ## BOLTON & MENK, INC. Work Order No. 28, made this _____ day of July 2026, by and between the CITY OF MAPLEWOOD, 1830 East County Road B, Maplewood, Minnesota 55109 (“CLIENT”) and BOLTON & MENK, INC., 3507 High Point Drive North, Building 1, Suite E130, Oakdale, MN 55128 (“CONSULTANT”) is an addendum to the original Master Agreement between the City and Bolton & Menk, Inc. dated January 28, 2019 (“Master Agreement”). All provisions of the Master Agreement shall apply to this Work Order except and unless specifically modified herein. ## SECTION I – SCOPE OF WORK The development is currently under construction. CONSULTANT agrees to perform Engineering services on behalf of CLIENT. These services include the following task which is detailed on the attached proposal: ● ## Task 1 – Construction Services ## SE ## CTION II - SCHEDULE ## Wo rk by CONSULTANT will be performed this construction season, anticipated to occur through October 2026. ## SECTION III - COMPENSATION FOR SERVICES Compensation for these engineering services shall be on an hourly basis in accordance with the 2026 Schedule of Fees, or such Schedule as may be subsequently revised and accepted, in writing, by CLIENT in accordance with Section III.A.2 of Master Agreement. ## Es timated total cost for the Work is $13,875. ## G7, Attachment 1 ## Council Packet Page Number 272 of 483 ## City of Maplewood Page 2 of 2 ## SECTION IV - SIGNATURES THIS INSTRUMENT embodies the whole agreement of the parties, there being no promises, terms, conditions or obligation referring to the subject matter other than contained herein. This Work Order may only be amended, supplemented, modified or canceled by a duly executed written instrument signed by both parties. IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed in their behalf. CLIENT: City of Maplewood CONSULTANT: Bolton & Menk, Inc. Marylee Abrams Ryan Goodman, P.E. ## Mayor Principal Engineer ## CLIENT: City of Maplewood ## Michael Sable ## City Manager ## G7, Attachment 1 ## Council Packet Page Number 273 of 483 ## CITY COUNCIL STAFF REPORT ## Meeting Date July 27, 2026 ## REPORT TO: Michael Sable, City Manager ## REPORT FROM: Steven Love, Public Works Director ## Audra Robbins, Parks and Natural Resources Manager ## PRESENTER: Steven Love ## AGENDA ITEM: 3071 Walter Street Trail Easement, City Project 25-11 ## Action Requested:  Motion ☐ Discussion ☐ Public Hearing Form of Action: ☐ Resolution ☐ Ordinance  Contract/Agreement ☐ Proclamation ## Summary: The cities of Little Canada and Maplewood share a boardwalk that is part of Little Canada’s Thunder Bay Trail system and Maplewood’s Lake Links Trail system. This boardwalk has reached the end of its useful life and needs to be replaced. The city council will consider approving and entering into a trail easement over the property of 3017 Walter Street. ## Recommended Action: Motion to approve the attached trail easement over the property of 3071 Walter Street, City Project 25-11, and direct the mayor and city manager to sign the easement. Minor revisions as approved by the city attorney are authorized as needed. ## Fiscal Impact: Is There a Fiscal Impact?  No ☐ Yes, the true or estimated cost is $0 Financing source(s): ☐ Adopted Budget ☐ Budget Modification ☐ New Revenue Source ☐ Use of Reserves ☐ O ther: The easement is being dedicated to the city at no cost. ## Strategic Plan Relevance:  Safety ◊ Focus Area: Maintain and enhance infrastructure and environmental systems ## ☐ Sustainability ◊ Focus Area: ## ☐ Development ◊ Focus Area: The proposed easement covers the existing trail and boardwalk, which is maintained by the city. ## Background: As part of the boardwalk replacement project development, it was discovered the trail easement intended to be dedicated to the city in 2008 had not been formally recorded at the county. The property owner of 3017 Walter Street has agreed to dedicate and record a new 20-foot-wide trail easement to ensure permanent public access to the trail and boardwalk. ## G8 ## Council Packet Page Number 274 of 483 The existing boardwalk was constructed in 2008 as part of a joint project between the City of Little Canada and the City of Maplewood. It provides an important connection between Little Canada's Thunder Bay Trail system and Maplewood's Lake Links Trail system. Over the past several years, maintenance staff from both cities have invested significant time and resources to keep the boardwalk safe and operational. Maintenance efforts have included replacing deteriorated wood decking, repairing curbs, patching rotted sections, and addressing warping and uneven surfaces caused by weather exposure. The boardwalk has now reached the end of its useful service life and requires replacement. The replacement boardwalk will be 10 feet wide and constructed with durable, low-maintenance materials. The design meets current ADA accessibility standards and will improve long-term safety and accessibility for trail users. The new structure will be supported by helical piles, providing greater stability and durability than the existing floating boardwalk system while reducing future maintenance needs. The proposed trail easement will provide permanent public access across the property for the trail and boardwalk. Upon acceptance of the easement, the city will continue to own and maintain this segment of the trail system. ## Attachments: ## 1. 3071 Walter Street Trail Easement ## G8 ## Council Packet Page Number 275 of 483 ## 7 0 1 X E N I A A V E N U E S | ## S U I T E 3 0 0 | ## M I N N E A P O L I S , M N | 55416 | 7 6 3 . 5 4 1 . 4 8 0 0 | ## W S B E N G . C O M July 6, 2026 ## Jon Jarosch ## Assistant City Engineer ## RE: 2026 Maplewood Street Improvements ## City Project No. 25-21 ## Construction Services Proposal ## Dear Mr. Jarosch: WSB is excited about the opportunity to present this scope of work and deliverables for construction services for the 2026 Road Improvements project. The scope of work WSB will provide is the staff and services as necessary to meet the expected outcomes of this contract, which include the following tasks: ▪Project Management ▪Contract Administration ## ▪Parcel Sketches and Legal Descriptions for Project Easements Deliverables and responsibilities provided for each of the above tasks are described in the Project Approach/Scope of Services below. The intent of the scope is to outline the major tasks required for this project and highlight areas of importance that are needed to complete the requested services. The scope does not list all responsibilities to be performed. ## PROJECT UNDERSTANDING Construction project management services are expected to begin in late July of 2026 and be complete by the end of October, 2026. ## PROJECT APPROACH/SCOPE OF SERVICES ## A. Project Management WSB will provide project management throughout the duration of this project. This will include the following deliverables: ▪Prepare materials for and attend the preconstruction meeting and weekly on-site meetings for the duration of the project. ▪Prepare materials and coordinate private utility relocations prior to construction. ▪Communicate with the City Engineer and Contractor to address project related issues. ▪Provide understanding of City’s standard construction practices as they relate to the project. ▪Provide the necessary resources and direction to WSB personnel to ensure project compliance and quality results. ▪Review and verify prepared pay vouchers and documented quantities. ▪Provide services required under this contract as necessary to accommodate the contractor’s schedule. ## G8, Attachment 1 ## Council Packet Page Number 276 of 483 ## Jon Jarosch July 6, 2026 Page 2 ## B. Contract Administration WSB will provide contract administration for this project. Our project team will work with the contractor and the city to ensure construction work and activities will be constructed in accordance with the plans and standards and are correctly and adequately documented throughout the project. Scope of work for this task includes: ▪ Attend and facilitate construction meetings for close coordination of day-to-day progress of work and ensure the project is completed as intended. ▪ Communicate regularly with involved stakeholders to keep them informed regarding the impact of construction to the area, including neighbors, businesses, and local agencies. ▪ Review, document and file contractor permits, submittals, test reports, and certificates of compliance. ▪ Accurately verify contract pay items daily. ▪ Prepare all pay vouchers in accordance to project revenues and expenses. ▪ Prepare contract change documents and cost estimates with negotiations with the contractor on any contract changes. ▪ Respond to all contractor requests for information (RFI). ▪ Complete all necessary field finalizing of the project documentation in accordance with project specifications. ## C. Parcel Sketches and Legal Descriptions WSB will provide parcel sketches and legal descriptions for 3-parcels located within the project area. Scope of work for this task includes: ▪ Order and review Ownership and Encumbrance Reports to verify ownership and identify liens, mortgages and easements that could impact the properties title. ▪ Generate parcel exhibits, illustrating parcel lines, easements, and all other legal property boundaries. ▪ Create legal descriptions describing the proposed easements for each parcel. ## PROPOSED FEE The estimated cost proposal we are providing is based on the contract documents and anticipated schedule for the work. WSB will provide the services as outlined in Project Approach/Scope of Services. Our budget was developed based on our understanding of the scope and experience with many similar projects. Our estimate is based on an assumed 16-weeks of construction, average of 12-hours per week. The estimated cost of this project is not to exceed $61,720. The proposed scope and fee presented herein represents our complete understanding of the project based on site visits and work performed to date. If you have any questions or concerns, please feel free to contact me at (763) 286-6141. Once again, we appreciate the opportunity to submit this proposal and look forward to working with you and city staff. ## Sincerely, ## WSB ## Craig Alberg, PE, ## Vice President, Construction ## G8, Attachment 1 ## Council Packet Page Number 277 of 483 ## Jon Jarosch July 6, 2026 Page 3 ## ACCEPTED BY: This letter represents our entire understanding of the project scope. All work under this letter proposal will be governed by the Professional Services Agreement entered into between the City of Maplewood and WSB on June 1, 2025. If the scope and fee appear to be appropriate, please sign on the space provided and return one copy to our office. We are available to begin work once we receive signed authorization. ## ACCEPTED BY: CITY OF MAPLEWOOD, MN I hereby authorize WSB to proceed with the above-referenced work under the terms and conditions of the Professional Services Agreement entered into between the City of Maplewood and WSB on June 1, 2025. ## By: ## Marylee Abrams, Mayor ## Date: ## Date: ## By: ## Michael Sable, City Manager ## G8, Attachment 1 ## Council Packet Page Number 278 of 483 ## CITY COUNCIL STAFF REPORT ## Meeting Date July 27, 2026 ## REPORT TO: Michael Sable, City Manager ## REPORT FROM: Steven Love, Public Works Director ## Audra Robbins, Parks and Natural Resources Manager ## Katelyn Bergstrom, Natural Resources Coordinator ## PRESENTER: Steven Love, Public Works Director ## AGENDA ITEM: Award of Wakefield Open Space Grant ## Action Requested:  Motion ☐ Discussion ☐ Public Hearing Form of Action: ☐ Resolution ☐ Ordinance  Contract/Agreement ☐ Proclamation ## Summary: The city has been awarded the Minnesota Department of Natural Resources (DNR) Expedited Conservation Project (ECP) grant for restoration work at the Wakefield Open Space. The city council will consider accepting the ECP grant. ## Recommended Action: Motion to accept the Expedited Conservation Project g rant with the Minnesota Department of Natural Resources and direct the mayor and city manager to sign required acceptance forms upon receival. Minor revisions as approved by the city attorney are authorized as needed. ## Fiscal Impact: Is There a Fiscal Impact? ☐ No  Yes, the true or estimated cost is $5,000 Financing source(s):  Adopted Budget ☐ Budget Modification ☐ New Revenue Source ☐ Use of Reserves ☐ O ther: T he city was awarded $50,000 in grant funding. As part of the grant requirements, the city is responsible for a 10 percent match of $5,000, which will be funded through the open space operations budget. ## Strategic Plan Relevance:  Safety ◊ Focus Area: Maintain and enhance infrastructure and environmental systems  Sustainability ◊ Focus Area: Advance environmental stewardship initiatives ## ☐ Development ◊ Focus Area: Restoration at Wakefield O pen Space will address invasive species, provide shoreland restoration, and improve the habitat in the project area. ## Background: The DNR has awarded the city a $50,000 ECP grant. ECP grants are similar to the Conservation Partners Legacy (CPL) grants previously awarded to the city for habitat restoration projects. Unlike ## G9 ## Council Packet Page Number 279 of 483 CPL grants, ECP funding is non-competitive, provides up to $75,000 per project, and requires a 10 percent local match. The city applied for $50,000 in grant funding with a required local match of $5,000, for a total project cost of $55,000. The city's match will be funded through the open space operations budget. Grant funds may be used for a variety of habitat restoration activities, including invasive species management, prescribed burning, shoreline restoration, and native vegetation establishment. Restoration efforts at the Wakefield Open Space are already underway, with volunteers restoring oak savanna habitat along the eastern portion of the site. Despite this progress, the area continues to be impacted by invasive species, including buckthorn, Siberian elm, curly-leaf pondweed, and Eurasian watermilfoil. The proposed project will use ECP grant funding to continue habitat restoration by removing invasive species, restoring shoreline areas along the eastern and northern portions of Wakefield Lake, and reestablishing native vegetation (see attached Wakefield Restoration-Work Plan). Many of these restoration activities require specialized equipment and expertise that exceeds the capacity of volunteer efforts. Retaining a contractor to complete this work, in coordination with ongoing volunteer efforts, will allow the restoration project to be completed more efficiently and comprehensively. The grant funding will accelerate implementation of the restoration plan and improve the long-term ecological health of the Wakefield Open Space. ## At tachments: ## 1.Wakefield Restoration – Work Plan ## 2.DNR Conflict of Interest Disclosure ## G9 ## Council Packet Page Number 280 of 483 Data Date: June 18, 2026Revision: 20191104 ## CONSERVATION PARTNERS LEGACY GRANT ## DIVISION OF FISH AND WILDLIFE ## Project Name: Wakefield Restoration Project ## PROJECT CONTACT ## Project Manager: Katelyn Bergstrom ## Organization Name: City of MaplewoodTitle: Natural Resources Coordinator ## Phone: 651-249-2416Organization Type: Government ## Email: katelyn.bergstrom@maplewoodmn.govMailing Address 1: 1830 County Road B East ## City, State ZIP Code: Maplewood, MN 55109 ## County Name: Ramsey ## Sites / Location ## PROJECT OVERVIEW ## Land Ownership ## Primary Land Ownership: Local Government ## Additional Land Ownerships: (N/A)Project Site Name: Wakefield Park ## Total Project Sites: 1 ## Total Project Acres: 5 ## Primary Type: Forest ## HabitatActivities ## Primary Activity: Restoration ## Additional Types: (N/A)Additional Activities: (N/A) $55,000 ## Total Project Cost: $0 ## Additional Funding Amount: $5,000 $50,000 ## Total Grant Amount Requested: ## Grant Request Level: (N/A) ## Grant Type: (N/A) ## Total Match Amount Pledged: ## PROJECT FUNDING SUMMARY ## PROJECT SUMMARY Wakefield Park is over 40 acres of open public space in Maplewood that serves as one of the City's primary recreational destinations. The park includes a wide range of amenities such as a community building, playground, picnic shelters, ballfields, fishing pier, hockey and skating rinks, and a looped trail system, providing year-round recreational opportunities for residents of all ages. This project will restore shoreline habitat along Wakefield Lake and remove invasive tree species found in the open space area. Restoration work is being done throughout the park by local experts volunteering their time and knowledge. The city of Maplewood has reserved funding for open space restoration but due to limited funds and time, shoreline and removal of large invasive trees from the premises are unable to be completed unless additional funding sources are available. Wakefield has several invasive species including buckthorn, Siberian elm, curly-leaf pondweed, and Eurasian watermilfoil. The main objective of this project shall be to utilize these funds to continue restoration work in the area. Funding shall be used to remove established Siberians elms found within the open space, which will then be replaced by native alternatives, and then remaining funds will be used to do shoreline restoration along the eastern and northern sides of Wakefield Lake. This work being completed in conjunction to when expert volunteers are also doing imperative restoration work in the area will allow massive restoration of the site as a whole to be completed all at once. These funds will provide the necessary support to advance key project activities that are currently under-resourced, thereby enhancing the projects overall effectiveness and long-term impact. Restoring habitat at Wakefield will benefit various native plant and wildlife species found within the area, including but not limited to Trumpeter Swans, Blanding's Turtles, Pugnose Shiners, Least Darter, and the Rusty Patched Bumblee Bee. Enhancing the natural habitat will benefit community members who frequent the area as well, Wakefield is a popular location for recreational fishing and bird watching with this additional restoration work being able to be completed the public will be able to enjoy these activities all the more. ## PROBLEM STATEMENT (CPL Grant Application ID = 2807) ## G9, Attachment 1 ## Council Packet Page Number 281 of 483 ## CONSERVATION PARTNERS LEGACY GRANT ## PROBLEM STATEMENT (Continued) Invasive species will be removed, and then new native plant species shall be planted to diversify the landscape. Tree removal will be contracted out to certified arborist company to remove and plant new tree species. A prescribed burn will also be contracted out by the city to complete a burn within the oak savanna habitat. City of Maplewood staff with then be responsible for following maintenance of trees and oak savanna habitat. Shoreline restoration will also include removal of invasive species and then habitat restoration to install native vegetation back along the shoreline creating a native buffer. Plant plugs, native shoreline seed mix, and coir logs will be installed through work completed by hired expert contractor, then future maintenance will be completed through City of Maplewood staff. We have chosen to have invasive species removed, native vegetation to be reinstalled in the landscape, and a prescribed burn all to occur in this area in an effort to restore habitat back to native environment, bettering the community as a whole as well as prevent the future spread of invasives to other parts of the community. Tree removal, shoreline restoration, and prescribed burn will be contracted out due to limited City staffing and the specialized nature of this work, the project will be completed by qualified contractors. Existing staff are dedicated to ongoing operations and do not have the capacity, equipment, or technical training required to carry out this type of habitat restoration. Contracting this work ensures that experienced professionals with the appropriate expertise, tools, and ecological knowledge can implement the project effectively. This approach will result in higher-quality outcomes, adherence to best practices, and long-term success of the restoration efforts. ## PROJECT OBJECTIVES City of Maplewood funds are extremely limited and unless CPL funding is given this work cannot be completed. Without CPL funding, the City does not have an alternative funding source identified for this project. As a result, the work would be delayed indefinitely or significantly scaled back, limiting its intended impact and the community benefits it is designed to deliver. This would result in missed opportunities to address current needs, reduced service levels, and potential long-term cost increases if issues remain unaddressed. Securing CPL funding is therefore critical to advancing this project and ensuring that the City can meet identified community needs in a timely and effective manner. ## METHODS ## (N/A) ## EXPERIENCE / ABILITIES ## (N/A) ## PROJECT TIMELINE ## Time FrameGoal Fall 2027Invasive tree removal and replacement ## Summer 2027/2028Shoreline RestorationSummer 2027/2028Shoreline Restoration Spring 2028Prescribed burn in oak savanna habitat ## Estimated Project Completion Date: 2028-12-31 ## PROJECT INFORMATION ## (N/A) 1. Describe the degree of collaboration and local support for this project. ## (N/A) 2. Describe any urgency associated with this project. ## (N/A) 3. Discuss if there is full funding secured for this project, the sources of that funding and if CPL Grant funds will supplement or supplant existing funding. - Page 2 - ## G9, Attachment 1 ## Council Packet Page Number 282 of 483 ## CONSERVATION PARTNERS LEGACY GRANT ## PROJECT INFORMATION (Continued) ## (N/A) 4. Describe public access at project site for hunting and fishing, identifying all open seasons. ## (N/A) 5. Discuss use of native vegetation (if applicable). ## (N/A) 6. Discuss your budget and why it is cost effective. 7. Provide information on how your organization encourages a local conservation culture. This includes your organization's history of promoting conservation in the local area, visibility of work to the public and any activities and outreach your organization has completed in the local area. ## (N/A) ## BUDGET INFORMATION ## City, State ZIP Code: Maplewood, MN, MN 55109 ## Organization's Fiscal Contact Information ## Name: Katelyn Bergstrom ## Title: Natural Resources Coordinator Email: katelyn.bergstrom@maplewoodmn.gov Phone: 651-249-2416 ## Street Address 1: 1830 County Road B East ## Budget Details ## Contracts ## AmountGrant/MatchIn-kind/Cash ## Contractor NameContracted Work ## TBDShoreline Restoration$30,000Grant(N/A) ## TBD Tree Removal and replacement$10,000Grant(N/A) ## TBDPrescribed Burn$10,000Grant(N/A) TBDInvasive species removal$5,000MatchCash ## Additional Funding ## Additional Funding Amount: $0 ## Budget Overview ## TotalMatchGrantItem Type Personnel - - - Contracts$50,000 $5,000 $55,000 Fee Acquisition with PILT - - - Fee Acquisition without PILT - - - Easement Acquisition - - - Easement Stewardship - - - Travel (in-state) - - - Professional Services - - - ## DNR Land Acquisition Cost - - - Equipment/Tools/Supplies - - - Additional Budget Items - - - ## Totals: $50,000$5,000$55,000 ## SITE INFORMATION You may group your project sites together as long as land ownership, activity and habitat information is the same for the land manager. - Page 3 - ## G9, Attachment 1 ## Council Packet Page Number 283 of 483 ## CONSERVATION PARTNERS LEGACY GRANT ## SITE INFORMATION (Continued) Email: audra.robbins@maplewoodmn.gov Phone: 651-249-2125 ## Title: Parks and Natural Resources Manager ## Organization: City of Maplewood ## Name: Audra Robbins ## Land Manager ## Habitat: ## Forest ## Activity: ## Restoration ## Land Ownership: ## Local Government ## Site Information (1)Open to Public Hunting? ## No ## Site Name: Wakefield Acres: 5 DOW Lake #: (N/A)Open to Public Fishing? Yes - all PLS Section: Township - 29, Range - 21W, Section - 31 ## NATURAL HERITAGE DATABASE REVIEW Natural Heritage elements were found within my project site(s): Yes ## Natural Heritage Sites and Managers: (N/A) ## Natural Heritage Elements: (N/A) Natural Heritage Mitigation: Upon looking at the NHIS review for the project area. Two species of special concern were identified the Least Darter and Trumpeter Swan, two threatened species the Pugnose Shiner and Blanding's Turtle, and one watchlist species the Rusty Patched Bumblee Bee were identified on or within 1 mile of the proposed project area. Removal of invasive species and restoring area to natural native vegetation will greatly benefit all listed species. Being mindful of these species during the project timeline shall be considered including but not limited being mindful of species' nesting and migration seasons. During restoration work shall also take into consideration any preferred or necessary vegetation these species rely on when restoring area to natural habitat. ## ATTACHMENTS ## Additional Documentation Attach additional documentation as applicable using the appropriate cagtegories below. If you exceed the size limit while uploading, contact CPL Grant staff to discuss your options. ## Restoration Plan ## File NameDescription ## Revised_Grant_(1)_(1).docxRestoration Plan Details ## Supplemental Document ## File NameDescription ## City_of_Maplewood_--_Tree_Species_List.pdf ## CPL_Public_Waters_Form-signed.pdfPublic W ## aters FormCPL_Public_Waters_Form-signed.pdfPublic Waters Form ## NHIS_Review_Maplewood_02242026_(2).pdfNHIS Review Review_and_Approval_Form_(4).pdfUpdated Land Manager FormReview_and_Approval_Form_(4).pdfUpdated Land Manager Form ## FINAL APPLICATION SUBMISSION ## P I certify that I have read the Conservation Partners Legacy Grants Program Request for Proposal, Program Manual and other program documents, and have discussed this project with the appropriate public land manager, or private landowner and easement holder. ## P I certify I am authorized to apply for and manage these grant and match funds, and the project work by the organization or agency listed below. I certify this organization to have the financial capability to complete this project and that it will comply with all applicable laws and regulations. - Page 4 - ## G9, Attachment 1 ## Council Packet Page Number 284 of 483 ## CONSERVATION PARTNERS LEGACY GRANT ## FINAL APPLICATION SUBMISSION (Continued) ## P I certify that all of the information contained in this application is correct as of the time of the submission. If anything should change, I will contact CPL Grant staff immediately to make corrections. ## P I certify that if funded I will give consideration to and make timely written contact to Minnesota Conservation Corps or its successor for consideration of possible use of their services to contract for restoration and enhancement services. I will provide CPL Grant staff a copy of that written contact within 10 days after the execution of my grant, should I be awarded. ## P I certify that I am aware at least one Land Manager Review and Approval form is required for every application and at least one Public Waters Contact form is required for all public waters work. I am aware I must submit all completed forms by uploading them into this applidation. I have attached the required type and number of forms as necessary for this project. ## P I am aware that by typing my name in the box below, I am applying my signature to this online document. ## Signature: Katelyn BergstromOrganization / Agency: City of Maplewood ## Date Signed: May 6, 2026Title: Natural Resources Coordinator (CPL Grant Application ID = 2807) - Page 5 - ## G9, Attachment 1 ## Council Packet Page Number 285 of 483 ## G9, Attachment 2 ## Council Packet Page Number 286 of 483 ## G9, Attachment 2 ## Council Packet Page Number 287 of 483 ## THIS PAGE IS INTENTIONALLY LEFT BLANK ## Council Packet Page Number 288 of 483 ## CIT ## Y COUNCIL STAFF REPORT ## Meeting Date July 27, 2026 ## REPORT TO: Michael Sable, City Manager ## REPORT FROM: Joe Rueb, Finance Director ## PRESENTER: Joe Rueb, Finance Director AGENDA ITEM: Resolution Awarding the Sale of General Obligation Bonds, Series 2026A ## Action Requested:  Motion☐Discussion ☐ Public Hearing Form of Action: Resolution ☐ Ordinance☐Contract/Agreement ☐ Proclamation ## Su mmary: The city council will consider awarding the sale of General Obligation Bonds in the approximate amount of $6,275,000 to finance the 2026 Maplewood Street Improvements and Harvest Park Phase II Improvements. ## Recom mended Action: Motion to adopt the Resolution Relating to $[PAR] General Obligation Bonds, Series 2026A; Authorizing the Issuance, Awarding the Sale, Fixing the Form and Details, Providing for the Execution and Delivery Thereof and the Security Therefor and Levying Ad Valorem Taxes for the Payment Thereof. ## Fiscal ## Impact: Is There a Fiscal Impact? ☐ No  Yes, the true or estimated cost is $6,275,000 Financing source(s):  Adopted Budget ☐ Budget Modification ☐ New Revenue Source ☐Use of Reserves ☐ O ther: N/A ## St ## rategic Plan Relevance: Safety◊Focus Area: Maintain and enhance infrastructure and environmental systems Sustainability ◊ Focus Area: Maintain strong financial health and stability ☐Development ◊ Focus Area: The issuance of bonds will provide for necessary street and park improvements without undue debt burden. ## Background: The street and park improvement projects were previously approved for construction in 2026. Principal and interest payments will be financed over 15 years through a tax levy. Ehler’s will provide detailed financing plans. ## S& P Global Ratings affirmed the city’s AA+ bond rating. ## I1 ## Council Packet Page Number 289 of 483 ## At tachments: 1. Resolution 2.S&P Global Ratings Report for Maplewood, MN (to be provided separately) ## I1 ## Council Packet Page Number 290 of 483 4907- 6374-9297\3 Councilmember _________________ introduced the following resolution (the “Resolution”) and moved its adoption, which motion was seconded by Councilmember _________________: ## RESOLUTION NO. _________ ## RESOLUTION RELATING TO $[PAR] GENERAL OBLIGATION BONDS, ## SERIES 2026A; AUTHORIZING THE ISSUANCE, AWARDING THE SALE, ## FIXING THE FORM AND DETAILS, PROVIDING FOR THE EXECUTION ## AND DELIVERY THEREOF AND THE SECURITY THEREFOR AND ## LEVYING AD VALOREM TAXES FOR THE PAYMENT THEREOF BE IT RESOLVED by the City Council (the “Council”) of the City of Maplewood, Minnesota (the “City”), as follows: ## SECTION 1. AUTHORIZATION AND SALE. 1.01. Authorization. This City Council, by resolution duly adopted on June 22, 2026, authorized the issuance and sale of its General Obligation Bonds (the “Bonds”), in one or more series, pursuant to Minnesota Statutes, Chapters 429 and 475 and Minnesota Statutes, Sections 469.1812 – 469.1815, as amended (the “Abatement Act”), for the purpose of financing (i) various street improvement projects in the City (the “Improvement Projects”); (ii) certain improvement projects at Harvest Park in the City (the “Park Projects,” and together with the Improvement Projects, the “Projects”); and (iii) paying costs of issuance of the Bonds. To finance the Park Projects, this Council, by resolution adopted after a public hearing held on June 22, 2026, granted a fifteen (15) year abatement of property taxes to be imposed by the City on certain parcels in the City (the “Tax Abatement”), pursuant to the Abatement Act. The revenues received by the City from such Tax Abatement are herein referred to as the “Tax Abatement Revenue.” The portion of the Bonds ($[_______]) being issued pursuant to the Minnesota Statutes, Chapters 429 and 475 to finance the Improvement Projects is herein referred to as the “Improvement Bonds.” The portion of the Bonds ($[_______]) being issued pursuant to the Abatement Act and Chapter 475 to finance the Park Projects is herein referred to as the “Abatement Bonds.” Maturity schedules for the separate portions of the Bonds are shown in Appendix I attached hereto. 1.02. Sale. Pursuant to the Terms of Proposal and the Preliminary Official Statement prepared on behalf of the City by Ehlers & Associates, Inc. (“Ehlers”), municipal advisors to the City, sealed or electronic proposals for the purchase of the Bonds were received at or before the time specified for receipt of proposals. The proposals have been opened and publicly read and considered and the purchase price, interest rates and net interest cost under the terms of each proposal have been determined. The most favorable proposal received is that of [Purchaser] in [City, State] (the “Purchaser”), to purchase the Bonds at a purchase price of $[purchaseprice], on the further terms and conditions hereinafter set forth. 1.03. Award. The sale of the Bonds is hereby awarded to the Purchaser, and the Mayor and City Clerk are hereby authorized and directed on behalf of the City to execute a contract for the sale of the Bonds with the Purchaser in accordance with the Preliminary Official Statement. The good faith deposit of the Purchaser shall be retained and deposited by the City until the Bonds have been delivered, and shall be deducted from the purchase price paid at settlement. ## I1, Attachment 1 ## Council Packet Page Number 291 of 483 ## SECTION 2. BOND TERMS; REGISTRATION; EXECUTION AND DELIVERY. 2.01. Issuance of Bonds. All acts, conditions and things which are required by the Constitution and laws of the State of Minnesota to be done, to exist, to happen and to be performed precedent to and in the valid issuance of the Bonds having been done, now existing, having happened and having been performed, it is now necessary for the Council to establish the form and terms of the Bonds, to provide security therefor and to issue the Bonds forthwith. 2.02. Maturities; Interest Rates; Denominations and Payment. The Bonds shall be originally dated as of the date of issuance thereof, shall be in the denomination of $5,000 each, or any integral multiple thereof, of single maturities, shall mature on February 1 in the years and amounts stated below, and shall bear interest from date of issue until paid or duly called for redemption, at the annual rates set forth opposite such years and amounts, as follows: ## Year Principal ($) Rate (%) Year Principal ($) Rate (%) 2028 [__] [__] 2036 2029 2037 2030 2038 2031 2039 2032 2040 2033 2041 2034 2042 2035 The Bonds shall be issuable only in fully registered form. The interest thereon and, upon surrender of each Bond, the principal amount thereof shall be payable by check or draft issued by the Registrar described herein, provided that so long as the Bonds are registered in the name of a securities depository, or a nominee thereof, in accordance with Section 2.08 hereof, principal and interest shall be payable in accordance with the operational arrangements of the securities depository. 2.03. Dates and Interest Payment Dates. Upon initial delivery of the Bonds pursuant to Section 2.07 and upon any subsequent transfer or exchange pursuant to Section 2.06, the date of authentication shall be noted on each Bond so delivered, exchanged or transferred. Interest on the Bonds shall be payable on February 1 and August 1 in each year, commencing August 1, 2027, each such date being referred to herein as an Interest Payment Date, to the persons in whose names the Bonds are registered on the Bond Register, as hereinafter defined, at the Registrar’s close of business on the fifteenth day of the calendar month preceding that in which such Interest Payment Date occurs, whether or not such day is a business day. Interest shall be computed on the basis of a 360-day year composed of twelve 30-day months. 2.04. Redemption. Bonds maturing on or after February 1, 2037, shall be subject to redemption and prepayment at the option of the City, in whole or in part, in such order of maturity dates as the City may select and, within a maturity, by lot as selected by the Registrar (or, if applicable, by the bond depository in accordance with its customary procedures) in integral multiples of $5,000, on February 1, 2036, and on any date thereafter, at a price equal to the principal amount thereof and accrued interest to the date of redemption. The City Clerk shall cause notice of the call for redemption thereof to be published if and as required by law, and at least thirty (30) and not more than sixty (60) days prior to the designated redemption date, shall cause notice of call for redemption to be mailed, by first class mail, to the Registrar and registered holders of any Bonds to be redeemed at their addresses as they appear on the Bond Register described in Section 2.06 hereof, provided that notice shall be given to any securities depository in accordance with its operational arrangements. No defect in or failure to give such notice of redemption ## I1, Attachment 1 ## Council Packet Page Number 292 of 483 shall affect the validity of proceedings for the redemption of any Bond not affected by such defect or failure. Official notice of redemption having been given as aforesaid, the Bonds or portions of Bonds so to be redeemed shall, on the redemption date, become due and payable at the redemption price therein specified and from and after such date (unless the City shall default in the payment of the redemption price) such Bonds or portions of Bonds shall cease to bear interest. Upon partial redemption of any Bond, a new Bond or Bonds will be delivered to the owner without charge, representing the remaining principal amount outstanding. ## [THE FOLLOWING PROVISION WILL BE COMPLETED IF THERE ARE TERM BONDS] [Bonds maturing on February 1, 20__ and 20__ (the “Term Bonds”) shall be subject to mandatory redemption prior to maturity pursuant to the sinking fund requirements of this Section 2.04 at a redemption price equal to the stated principal amount thereof plus interest accrued thereon to the redemption date, without premium. The Registrar shall select for redemption, by lot or other manner deemed fair, on February 1 in each of the following years the following stated principal amounts of such Bonds: ## Term Bonds Maturing in 20__ Term Bonds Maturing in 20__ ## Sinking Fund ## Payment Date ## Aggregate ## Principal Amount ## Sinking Fund ## Payment Date ## Aggregate ## Principal Amount *stated maturity*stated maturity Notice of redemption shall be given as provided in the preceding paragraph.] 2.05. Appointment of Registrar. The City hereby appoints Bond Trust Services Corporation, Minneapolis, Minnesota, as the initial Bond registrar, transfer agent and paying agent (the “Registrar”). The Mayor and City Clerk are authorized to execute and deliver, on behalf of the City, a contract with the Registrar. Upon merger or consolidation of the Registrar with another corporation, if the resulting corporation is a bank or trust company organized under the laws of the United States or one of the states of the United States and authorized by law to conduct such business, such corporation shall be authorized to act as successor Registrar. The City agrees to pay the reasonable and customary charges of the Registrar for the services performed. The City reserves the right to remove the Registrar, effective upon not less than thirty days’ written notice and upon the appointment and acceptance of a successor Registrar, in which event the predecessor Registrar shall deliver all cash and Bonds in its possession to the successor Registrar and shall deliver the Bond Register to the successor Registrar. 2.06. Registration. The effect of registration and the rights and duties of the City and the Registrar with respect thereto shall be as follows: (a)Register. The Registrar shall keep at its principal corporate trust office a register (the “Bond Register”) in which the Registrar shall provide for the registration of ownership of Bonds and the registration of transfers and exchanges of Bonds entitled to be registered, transferred or exchanged. The term Holder or Bondholder as used herein shall mean the person (whether a natural person, corporation, association, partnership, trust, governmental unit, or other legal entity) in whose name a Bond is registered in the Bond Register. (b)Transfer of Bonds. Upon surrender for transfer of any Bond duly endorsed by the Holder thereof or accompanied by a written instrument of transfer, in form satisfactory to the Registrar, duly executed by the Holder thereof or by an attorney duly authorized by the Holder in ## I1, Attachment 1 ## Council Packet Page Number 293 of 483 writing, the Registrar shall authenticate and deliver, in the name of the designated transferee or transferees, one or more new Bonds of a like aggregate principal amount and maturity, as requested by the transferor. The Registrar may, however, close the books for registration of any transfer after the fifteenth day of the month preceding that in which the interest payment date occurs and until such interest payment date. (c) Exchange of Bonds. At the option of the Holder of any Bond in a denomination greater than $5,000, such Bond may be exchanged for other Bonds of authorized denominations, of the same maturity and a like aggregate principal amount, upon surrender of the Bond to be exchanged at the office of the Registrar. Whenever any Bond is so surrendered for exchange the City shall execute and the Registrar shall authenticate and deliver the Bonds which the Bondholder making the exchange is entitled to receive. (d) Cancellation. All Bonds surrendered for payment, transfer or exchange shall be promptly canceled by the Registrar and thereafter disposed of as directed by the City. (e) Improper or Unauthorized Transfer. When any Bond is presented to the Registrar for transfer, the Registrar may refuse to transfer the same until it is satisfied that the endorsement on such Bond or separate instrument of transfer is valid and genuine and that the requested transfer is legally authorized. The Registrar shall incur no liability for the refusal, in good faith, to make transfers which it, in its judgment, deems improper or unauthorized. (f) Persons Deemed Owners. The City and the Registrar may treat the person in whose name any Bond is at any time registered in the Bond Register as the absolute owner of the Bond, whether the Bond shall be overdue or not, for the purpose of receiving payment of or on account of, the principal of and interest on the Bond and for all other purposes; and all payments made to or upon the order of such Holder shall be valid and effectual to satisfy and discharge the liability upon such Bond to the extent of the sum or sums so paid. (g) Taxes, Fees and Charges. For every transfer or exchange of Bonds (except for an exchange upon a partial redemption of a Bond), the Registrar may impose a charge upon the owner thereof sufficient to reimburse the Registrar for any tax, fee or other governmental charge required to be paid with respect to such transfer or exchange. (h) Mutilated, Lost, Stolen or Destroyed Bonds. In case any Bond shall become mutilated or be destroyed, stolen or lost, the Registrar shall deliver a new Bond of like amount, number, maturity date and tenor in exchange and substitution for and upon cancellation of any such mutilated Bond or in lieu of and in substitution for any Bond destroyed, stolen or lost, upon the payment of the reasonable expenses and charges of the Registrar in connection therewith; and, in the case of a Bond destroyed, stolen or lost, upon filing with the Registrar of evidence satisfactory to it that the Bond was destroyed, stolen or lost, and of the ownership thereof, and upon furnishing to the Registrar of an appropriate bond or indemnity in form, substance and amount satisfactory to it, in which both the City and the Registrar shall be named as obligees. All Bonds so surrendered to the Registrar shall be canceled by it and evidence of such cancellation shall be given to the City. If the mutilated, destroyed, stolen or lost Bond has already matured or been called for redemption in accordance with its terms it shall not be necessary to issue a new Bond prior to payment. (i) Authenticating Agent. The Registrar is hereby designated authenticating agent for the Bonds, within the meaning of Minnesota Statutes, Section 475.55, Subdivision 1, as amended. ## I1, Attachment 1 ## Council Packet Page Number 294 of 483 (j) Valid Obligations. All Bonds issued upon any transfer or exchange of Bonds shall be the valid obligations of the City, evidencing the same debt, and entitled to the same benefits under this Resolution as the Bonds surrendered upon such transfer or exchange. 2.07. Execution, Authentication and Delivery. The Bonds shall be prepared under the direction of the City Clerk and shall be executed on behalf of the City by the signatures of the Mayor and the City Clerk, provided that the signatures may be printed, engraved or lithographed facsimiles of the originals. In case any officer whose signature or a facsimile of whose signature shall appear on any Bond shall cease to be such officer before the delivery of such Bond, such signature or facsimile shall nevertheless be valid and sufficient for all purposes, the same as if such officer had remained in office until the date of delivery of such Bond. Notwithstanding such execution, no Bond shall be valid or obligatory for any purpose or entitled to any security or benefit under this Resolution unless and until a certificate of authentication on the Bond, substantially in the form provided in EXHIBIT B, has been executed by the manual signature of an authorized representative of the Registrar. Certificates of authentication on different Bonds need not be signed by the same representative. The executed certificate of authentication on any Bond shall be conclusive evidence that it has been duly authenticated and delivered under this Resolution. When the Bonds have been prepared, executed and authenticated, the City Clerk shall deliver them to the Purchaser upon payment of the purchase price in accordance with the contract of sale theretofore executed, and the Purchaser shall not be obligated to see to the application of the purchase price. 2.08. Securities Depository. (a) For purposes of this section the following terms shall have the following meanings: “Beneficial Owner” shall mean, whenever used with respect to a Bond, the person in whose name such Bond is recorded as the beneficial owner of such Bond by a Participant on the records of such Participant, or such person’s subrogee. “Cede & Co.” shall mean Cede & Co., the nominee of DTC, and any successor nominee of DTC with respect to the Bonds. “DTC” shall mean The Depository Trust Company of New York, New York. “Participant” shall mean any broker-dealer, bank or other financial institution for which DTC holds bonds as securities depository. “Representation Letter” shall mean the Representation Letter pursuant to which the City agrees to comply with DTC’s Operational Arrangements. (b) The Bonds shall be initially issued as separately authenticated fully registered bonds, and one Bond shall be issued in the principal amount of each stated maturity of the Bonds. Upon initial issuance, the ownership of such Bonds shall be registered in the Bond Register in the name of Cede & Co., as nominee of DTC. The Registrar and the City may treat DTC (or its nominee) as the sole and exclusive owner of the Bonds registered in its name for the purposes of payment of the principal of or interest on the Bonds, selecting the Bonds or portions thereof to be redeemed, if any, giving any notice permitted or required to be given to registered owners of Bonds under this resolution, registering the transfer of Bonds, and for all other purposes whatsoever; and neither the Registrar nor the City shall be affected by any notice to the contrary. Neither the Registrar nor the City shall have any responsibility or obligation to any Participant, any person claiming a beneficial ownership interest in the Bonds under or through DTC or any Participant, or any other person which is not shown on the Bond Register as being a registered owner of any Bonds, with respect to the accuracy of any records maintained by DTC or any Participant, with respect to the payment by DTC or any Participant of any amount with respect to the principal of or interest on the Bonds, with respect to any notice which is permitted or required to be given ## I1, Attachment 1 ## Council Packet Page Number 295 of 483 to owners of Bonds under this resolution, with respect to the selection by DTC or any Participant of any person to receive payment in the event of a partial redemption of the Bonds, or with respect to any consent given or other action taken by DTC as registered owner of the Bonds. So long as any Bond is registered in the name of Cede & Co., as nominee of DTC, the Registrar shall pay all principal of and interest on such Bond, and shall give all notices with respect to such Bond, only to Cede & Co. in accordance with DTC’s Operational Arrangements, and all such payments shall be valid and effective to fully satisfy and discharge the City’s obligations with respect to the principal of and interest on the Bonds to the extent of the sum or sums so paid. No person other than DTC shall receive an authenticated Bond for each separate stated maturity evidencing the obligation of the City to make payments of principal and interest. Upon delivery by DTC to the Registrar of written notice to the effect that DTC has determined to substitute a new nominee in place of Cede & Co., the Bonds will be transferable to such new nominee in accordance with paragraph (e) hereof. (c)In the event the City determines that it is in the best interest of the Beneficial Owners that they be able to obtain Bonds in the form of physical certificates, the City may notify DTC and the Registrar, whereupon DTC shall notify the Participants of the availability through DTC of Bonds in the form of certificates. In such event, the Bonds will be transferable in accordance with paragraph (e) hereof. DTC may determine to discontinue providing its services with respect to the Bonds at any time by giving notice to the City and the Registrar and discharging its responsibilities with respect thereto under applicable law. In such event the Bonds will be transferable in accordance with paragraph (e) hereof. (d)The execution and delivery of the Representation Letter to DTC, if not previously filed with DTC, by the Mayor or City Clerk is hereby authorized and directed. (e)In the event that any transfer or exchange of Bonds is permitted under paragraph (b) or (c) hereof, such transfer or exchange shall be accomplished upon receipt by the Registrar of the Bonds to be transferred or exchanged and appropriate instruments of transfer to the permitted transferee in accordance with the provisions of this resolution. In the event Bonds in the form of certificates are issued to owners other than Cede & Co., its successor as nominee for DTC as owner of all the Bonds, or another securities depository as owner of all the Bonds, the provisions of this resolution shall also apply to all matters relating thereto, including, without limitation, the printing of such Bonds in the form of physical certificates and the method of payment of principal of and interest on such Bonds in the form of physical certificates. 2.09. Form of Bonds. The Bonds shall be prepared in substantially the form found as EXHIBIT B attached hereto. ## Se ction 3. USE OF PROCEEDS; PROJECT FUND. There is hereby created a special bookkeeping fund to be designated as the “General Obligation Bonds, Series 2026A Project Fund” (the “Project Fund”), to be held and administered by the City Manager separate and apart from all other funds of the City. Within the Project Fund shall be established the following accounts: (a)Park Projects Account. The Park Projects Account shall be credited with (i) $[______] from the proceeds of the Abatement Bonds, representing the estimated costs of the Park Projects ($[______]) and costs of issuance of the Abatement Bonds ($[______]). The City Manager shall maintain the Park Projects Account until payment of all costs and expenses incurred in connection with the construction of the Park Projects Account and all costs of issuance of the Abatement Bonds have been paid. The City may deposit funds from other available sources into the Park Projects Account. ## I1, Attachment 1 ## Council Packet Page Number 296 of 483 (b) Improvement Projects Account. The Improvement Projects Account shall be credited with (i) $[______] from the proceeds of the Improvement Bonds, representing the estimated costs of the Improvement Projects ($[______]) and costs of issuance of the Improvement Bonds ($[______]) and (ii) all prepaid special assessments collected with respect to the Improvement Projects. The City Manager shall maintain the Improvement Projects Account until payment of all costs and expenses incurred in connection with the construction of the Improvement Projects and all costs of issuance of the Improvement Bonds have been paid. The City may deposit funds, including prepaid assessments and funds from other available sources, into the Improvement Projects Account. From the Project Fund there shall be paid all costs and expenses related to the construction of the Project. In addition, costs of issuance are expected to be paid from proceeds of the Bonds in the Project Fund and are included in the respective accounts above. After payment of all such costs and expenses, the Project Fund shall be terminated. All funds on hand in the Project Fund when terminated shall be credited to the Bond Fund described in Section 4 hereof, unless and except as such proceeds may be transferred to some other fund or account as to which the City has received from bond counsel an opinion that such other transfer is permitted by applicable laws and does not impair the exemption of interest on the Bonds from federal income taxes. In no event shall funds remain in the Project Fund later than three years following the date of issuance of the Bonds. SECTION 4. GENERAL OBLIGATION BONDS, SERIES 2026A BOND FUND. The Bonds shall be payable from a separate General Obligation Bonds, Series 2026A Bond Fund (the “Bond Fund”) of the City, which shall be created and maintained on the books of the City as a separate debt redemption fund until the Bonds, and all interest thereon, are fully paid. Within the Debt Service Account of the Bond Fund shall be established the following subaccounts: (a) Abatement Bonds Subaccount. Into the Abatement Bonds Subaccount shall be paid: i. the amounts specified in Section 3(a) above upon termination of the Park Projects ## Account of the Project Fund; ii. any funds received from the Purchaser upon delivery of the Abatement Bonds in excess of the amounts specified in Section 3(a) above; (c) Tax Abatement Revenue received by the City; iii. any taxes collected pursuant to Section 7 hereof; iv. any other funds appropriated by this Council for the payment of the Abatement Bonds. (b) Improvement Bonds Subaccount. Into the Improvement Bonds Subaccount shall be paid: i. the amounts specified in Section 3(b) above upon termination of the Improvement ## Projects Account of the Project Fund; ii. any funds received from the Purchaser upon delivery of the Improvement Bonds in excess of the amounts specified in Section 3(b) above; iii. special assessments levied and collected in accordance with this Resolution except prepaid assessments applied to the Improvement Projects Account; iv. any taxes collected pursuant to Section 7 hereof; and v. any other funds appropriated by this Council for the payment of the Improvement Bonds. The principal of and interest on the Bonds shall be payable from the Bond Fund, and the money on hand in the Bond Fund from time to time shall be used only to pay the principal of and interest on the Bonds. ## I1, Attachment 1 ## Council Packet Page Number 297 of 483 On or before each principal and interest payment date for the Bonds, the City Finance Director is directed to remit to the Registrar from funds on deposit in the Bond Fund the amount needed to pay principal and interest on the Bonds on the next succeeding principal and interest payment date. There are hereby established two accounts in the Bond Fund, designated as the “Debt Service Account” and the “Surplus Account.” There shall initially be deposited into the Debt Service Account upon the issuance of the Bonds the amount set forth in clause (b) above. Thereafter, during each bond year (each twelve month period commencing on February 1 and ending on the following January 31, a “Bond Year”), as monies are received into the Bond Fund, the City Finance Director shall first deposit such monies into the Debt Service Account until an amount has been appropriated thereto sufficient to pay all principal and interest due on the Bonds through the end of the Bond Year. All subsequent monies received in the Bond Fund during the Bond Year shall be appropriated to the Surplus Account. If at any time the amount on hand in the Debt Service Account is insufficient for the payment of principal and interest then due, the City Finance Director shall transfer to the Debt Service Account amounts on hand in the Surplus Account to the extent necessary to cure such deficiency. Investment earnings (and losses) on amounts from time to time held in the Debt Service Account and Surplus Account shall be credited or charged to said accounts. If the balance in the Bond Fund is at any time insufficient to pay all interest and principal then due on all Bonds payable therefrom, the payment shall be made from any fund of the City which is available for that purpose, subject to reimbursement from the Surplus Account when the balance therein is sufficient, and the City covenants and agrees that it will each year levy a sufficient amount of ad valorem taxes to take care of any accumulated or anticipated deficiency, which levy is not subject to any constitutional or statutory limitation. SECTION 5. SPECIAL ASSESSMENTS. The City hereby covenants and agrees that, for the payment of the costs of the Improvement Projects, the City has done or will do and perform all acts and things necessary for the final and valid levy of special assessments in a principal amount of $1,946,565, which amount is not less than 20% of the cost of the Improvement Projects. The principal of the assessments shall be made payable in annual installments, with interest as established by this Council in accordance with law on unpaid installments thereof from time to time remaining unpaid. In the event any special assessment shall at any time be held invalid with respect to any lot or tract of land, due to any error, defect or irregularity in any action or proceeding taken or to be taken by the City or by this Council or by any of the officers or employees of the City, either in the making of such special assessment or in the performance of any condition precedent thereto, the City hereby covenants and agrees that it will forthwith do all such further things and take all such further proceedings as shall be required by law to make such special assessment a valid and binding lien upon said property. ## SECTION 6. RESERVED. SECTION 7. PLEDGE OF TAXING POWERS. For the prompt and full payment of the principal of and interest on the Bonds as such payments respectively become due, the full faith, credit and unlimited taxing powers of the City shall be and are hereby irrevocably pledged. In order to produce aggregate amounts which, together with the collections of other amounts as set forth in Section 4, will produce amounts not less than 5% in excess of the amounts needed to meet when due the principal and interest payments on the Bonds, ad valorem taxes are hereby levied on all taxable property in the City, the taxes to be levied and collected in the years and amounts as shown on EXHIBIT C. The taxes shall be irrepealable as long as any of the Bonds are outstanding and unpaid, provided that the City reserves the right and power to reduce the tax levies from other legally available funds, in accordance with the provisions of Minnesota Statutes, Section 475.61. ## I1, Attachment 1 ## Council Packet Page Number 298 of 483 SECTION 8. DEFEASANCE. When all of the Bonds have been discharged as provided in this Section, all pledges, covenants and other rights granted by this Resolution to the Holders of the Bonds shall cease. The City may discharge its obligations with respect to any Bonds which are due on any date by depositing with the Registrar on or before that date a sum sufficient for the payment thereof in full; or, if any Bond should not be paid when due, it may nevertheless be discharged by depositing with the Registrar a sum sufficient for the payment thereof in full with interest accrued from the due date to the date of such deposit. The City may also discharge its obligations with respect to any prepayable Bonds called for redemption on any date when they are prepayable according to their terms by depositing with the Registrar on or before that date an amount equal to the principal, redemption premium, if any, and interest then due, provided that notice of such redemption has been duly given as provided herein. The City may also at any time discharge its obligations with respect to any Bonds, subject to the provisions of law now or hereafter authorizing and regulating such action, by depositing irrevocably in escrow, with the Registrar or with a bank or trust company qualified by law to act as an escrow agent for this purpose, cash or securities which are authorized by law to be so deposited for such purpose, bearing interest payable at such times and at such rates and maturing or callable at the holder’s option on such dates as shall be required to pay all principal and interest to become due thereon to maturity or, if notice of redemption as herein required has been irrevocably provided for, to an earlier designated redemption date. If such deposit is made more than ninety days before the maturity date or specified redemption date of the Bonds to be discharged, the City must have received a written opinion of Bond Counsel to the effect that such deposit does not adversely affect the exemption of interest on any Bonds from federal income taxation and a written report of an accountant or investment banking firm verifying that the deposit is sufficient to pay when due all of the principal and interest on the Bonds to be discharged on and before their maturity dates or earlier designated redemption date. ## SECTION 9. TAX COVENANTS; ARBITRAGE MATTERS AND CONTINUING DISCLOSURE. 9.01. General Tax Covenant. The City agrees with the registered owners from time to time of the Bonds that it will not take, or permit to be taken by any of its officers, employees or agents, any action that would cause interest on the Bonds to become includable in gross income of the recipient under the Internal Revenue Code of 1986, as amended (the “Code”) and applicable Treasury Regulations (the “Regulations”), and agrees to take any and all actions within its powers to ensure that the interest on the Bonds will not become includable in gross income of the recipient under the Code and the Regulations. All proceeds of the Bonds deposited in the Project Fund will be expended solely for the payment of the costs of the Projects. The Projecs are and will be owned and maintained by the City and available for use by members of the general public on a substantially equal basis. The City shall not enter into any lease, management contract, use agreement, capacity agreement or other agreement with any non-governmental person relating to the use of the Projects, or any portion thereof, or security for the payment of the Bonds which might cause the Bonds to be considered “private activity bonds” or “private loan bonds” pursuant to Section 141 of the Code. 9.02. Arbitrage Certification. The Mayor and City Clerk being the officers of the City charged with the responsibility for issuing the Bonds pursuant to this Resolution, are authorized and directed to execute and deliver to the Purchaser a certificate in accordance with Section 148 of the Code, and applicable Regulations, stating the facts, estimates and circumstances in existence on the date of issue and delivery of the Bonds which make it reasonable to expect that the proceeds of the Bonds will not be used in a manner that would cause the Bonds to be “arbitrage bonds” within the meaning of the Code and Regulations. 9.03. Arbitrage Rebate. The City acknowledges that the Bonds may be subject to the rebate requirements of Section 148(f) of the Code. The City covenants and agrees to retain such records, make such determinations, file such reports and documents and pay such amounts at such times as are required under said ## I1, Attachment 1 ## Council Packet Page Number 299 of 483 Section 148(f) and applicable Regulations to preserve the exclusion of interest on the Bonds from gross income for federal income tax purposes, unless the Bonds qualify for an exception from the rebate requirement pursuant to one of the spending exceptions set forth in Section 1.148-7 of the Regulations and no “gross proceeds” of the Bonds (other than amounts constituting a “bona fide debt service fund”) arise during or after the expenditure of the original proceeds thereof. 9.04. Reimbursement. The City certifies that the proceeds of the Bonds will not be used by the City to reimburse itself for any expenditure with respect to the Projects which the City paid or will have paid more than 60 days prior to the issuance of the Bonds unless, with respect to such prior expenditures, the City shall have made a declaration of official intent which complies with the provisions of Section 1.150-2 of the Regulations, provided that this certification shall not apply (i) with respect to certain de minimis expenditures, if any, with respect to the Projects meeting the requirements of Section 1.150- 2(f)(1) of the Regulations, or (ii) with respect to “preliminary expenditures” for the Projects as defined in Section 1.150-2(f)(2) of the Regulations, including engineering or architectural expenses and similar preparatory expenses, which in the aggregate do not exceed 20% of the “issue price” of the Bonds. 9.05. Qualified Tax-Exempt Obligations. The City Council hereby designates the Bonds as “qualified tax-exempt obligations” for purposes of Section 265(b)(3) of the Code relating to the disallowance of interest expense for financial institutions, and hereby finds that the reasonably anticipated amount of tax-exempt obligations (within the meaning of Section 265(b)(3) of the Code) which will be issued by the City and all subordinate entities during calendar year 2026 does not exceed $10,000,000. 9.06. Continuing Disclosure (a) Purpose and Beneficiaries. To provide for the public availability of certain information relating to the Bonds and the security therefor and to permit the Purchaser and other participating underwriters in the primary offering of the Bonds to comply with amendments to Rule 15c2- 12 promulgated by the SEC under the Securities Exchange Act of 1934 (17 C.F.R. § 240.15c2-12), relating to continuing disclosure (as in effect and interpreted from time to time, the Rule), which will enhance the marketability of the Bonds, the City hereby makes the following covenants and agreements for the benefit of the Owners (as hereinafter defined) from time to time of the outstanding Bonds. The City is the only obligated person in respect of the Bonds within the meaning of the Rule for purposes of identifying the entities in respect of which continuing disclosure must be made. If the City fails to comply with any provisions of this section, any person aggrieved thereby, including the Owners of any outstanding Bonds, may take whatever action at law or in equity may appear necessary or appropriate to enforce performance and observance of any agreement or covenant contained in this section, including an action for a writ of mandamus or specific performance. Direct, indirect, consequential and punitive damages shall not be recoverable for any default hereunder to the extent permitted by law. Notwithstanding anything to the contrary contained herein, in no event shall a default under this section constitute a default under the Bonds or under any other provision of this resolution. As used in this section, Owner or Bondowner means, in respect of the Bonds, the registered owner or owners thereof appearing in the bond register maintained by the Registrar or any Beneficial Owner (as hereinafter defined) thereof, if such Beneficial Owner provides to the Registrar evidence of such beneficial ownership in form and substance reasonably satisfactory to the Registrar. As used herein, Beneficial Owner means, in respect of the Bonds, any person or entity which (a) has the power, directly or indirectly, to vote or consent with respect to, or to dispose of ownership of, such Bonds (including persons or entities holding Bonds through nominees, depositories or other intermediaries), or (b) is treated as the owner of the Bonds for federal income tax purposes. (b)Inf ormation To Be Disclosed. The City will provide, in the manner set forth in subsection (c) hereof, either directly or indirectly through an agent designated by the City, the following information at the following times: (1)On or before 12 months after the end of each fiscal year of the City, commencing with the fis cal ## I1, Attachment 1 ## Council Packet Page Number 300 of 483 year ending December 31, 2026, the following financial information and operating data in respect of the City (the Disclosure Information): (A) the audited financial statements of the City for such fiscal year, prepared in accordance with generally accepted accounting principles in accordance with the governmental accounting standards promulgated by the Governmental Accounting Standards Board or as otherwise provided under Minnesota law, as in effect from time to time, or, if and to the extent such financial statements have not been prepared in accordance with such generally accepted accounting principles for reasons beyond the reasonable control of the City, noting the discrepancies therefrom and the effect thereof, and certified as to accuracy and completeness in all material respects by the fiscal officer of the City; and (B) to the extent not included in the financial statements referred to in paragraph (A) hereof, the information for such fiscal year or for the period most recently available of the type contained in the Official Statement under headings: “VALUATIONS – Current Property Valuations,” “DEBT – Direct Debt;” “TAX LEVIES, COLLECTIONS AND RATES – Tax Levies and Collections,” “GENERAL INFORMATION – U.S. Census Data – Population Trend,” and “– Employment/Unemployment Data,” which information may be unaudited. Notwithstanding the foregoing paragraph, if the audited financial statements are not available by the date specified, the City shall provide on or before such date unaudited financial statements in the format required for the audited financial statements as part of the Disclosure Information and, within 10 days after the receipt thereof, the City shall provide the audited financial statements. Any or all of the Disclosure Information may be incorporated by reference, if it is updated as required hereby, from other documents, including official statements, which have been filed with the SEC or have been made available to the public by the Municipal Securities Rulemaking Board (the “MSRB”) through its Electronic Municipal Market Access System (EMMA). The City shall clearly identify in the Disclosure Information each document so incorporated by reference. If any part of the Disclosure Information can no longer be generated because the operations of the City have materially changed or been discontinued, such Disclosure Information need no longer be provided if the City includes in the Disclosure Information a statement to such effect; provided, however, if such operations have been replaced by other City operations in respect of which data is not included in the Disclosure Information and the City determines that certain specified data regarding such replacement operations would be a Material Fact (as defined in paragraph (2) hereof), then, from and after such determination, the Disclosure Information shall include such additional specified data regarding the replacement operations. If the Disclosure Information is changed or this section is amended as permitted by this paragraph (b)(1) or subsection (d), then the City shall include in the next Disclosure Information to be delivered hereunder, to the extent necessary, an explanation of the reasons for the amendment and the effect of any change in the type of financial information or operating data provided. (2) In a timely manner, not in excess of 10 business days, to the MSRB through EMMA, notice of the occurrence of any of the following events (each a “Material Fact,” as hereinafter defined): (A) Principal and interest payment delinquencies; (B) Non-payment related defaults, if material; (C) Unscheduled draws on debt service reserves reflecting financial difficulties; (D) Unscheduled draws on credit enhancements reflecting financial difficulties; (E) Substitution of credit or liquidity providers, or their failure to perform; ## I1, Attachment 1 ## Council Packet Page Number 301 of 483 (F) Adverse tax opinions, the issuance by the Internal Revenue Service of proposed or final determinations of taxability, Notices of Proposed Issue (IRS Form 5701-TEB) or other material notices or determinations with respect to the tax status of the Bonds, or other material events affecting the tax status of the Bonds; (G) Modifications to rights of security holders, if material; (H) Bond calls, if material, and tender offers; (I) Defeasances; (J) Release, substitution, or sale of property securing repayment of the securities, if material; (K) Rating changes; (L) Bankruptcy, insolvency, receivership or similar event of the City; (M) The consummation of a merger, consolidation, or acquisition involving an obligated person or the sale of all or substantially all of the assets of the obligated person, other than in the ordinary course of business, the entry into a definitive agreement to undertake such an action or the termination of a definitive agreement relating to any such actions, other than pursuant to its terms, if material; and (N) Appointment of a successor or additional paying agent or the change of name of a paying agent, if material. (O) Incurrence of a financial obligation of the obligated person, if material, or agreement to covenants, events of default, remedies, priority rights, or other similar terms of a financial obligation of the obligated person, any of which affect security holders, if material; and (P) Default, event of acceleration, termination event, modification of terms, or other similar events under the terms of a financial obligation of the obligated person, any of which reflect financial difficulties. For purposes of the events identified in paragraphs (O) and (P) above, the term “financial obligation” means (i) a debt obligation; (ii) a derivative instrument entered into in connection with, or pledged as security or a source of payment for, an existing or planned debt obligation; or (iii) a guarantee of (i) or (ii). The term “financial obligation” shall not include municipal securities as to which a final official statement has been provided to the MSRB consistent with the Rule. As used herein, for those events that must be reported if material, a “Material Fact” is a fact as to which a substantial likelihood exists that a reasonably prudent investor would attach importance thereto in deciding to buy, hold or sell the Bonds or, if not disclosed, would significantly alter the total information otherwise available to an investor from the Official Statement, information disclosed hereunder or information generally available to the public. Notwithstanding the foregoing sentence, a Material Fact is also a fact that would be deemed material for purposes of the purchase, holding or sale of the Bonds within the meaning of applicable federal securities laws, as interpreted at the time of discovery of the occurrence of the event. ## I1, Attachment 1 ## Council Packet Page Number 302 of 483 For the purposes of the event identified in (L) hereinabove, the event is considered to occur when any of the following occur: the appointment of a receiver, fiscal agent or similar officer for an obligated person in a proceeding under the U.S. Bankruptcy Code or in any other proceeding under state or federal law in which a court or governmental authority has assumed jurisdiction over substantially all of the assets or business of the obligated person, or if such jurisdiction has been assumed by leaving the existing governing body and officials or officers in possession but subject to the supervision and orders of a court or governmental authority, or the entry of an order confirming a plan of reorganization, arrangement or liquidation by a court or governmental authority having supervision or jurisdiction over substantially all of the assets or business of the obligated person. (3)In a timely manner, to the MSRB through EMMA, notice of the occurrence of any of the following events or conditions: (A)the failure of the City to provide the Disclosure Information required under paragraph (b)(1) at the time specified thereunder; (B)the amendment or supplementing of this section pursuant to subsection (d), together with a copy of such amendment or supplement and any explanation provided by the City under subsection (d)(2); (C)the termination of the obligations of the City under this section pursuant to subsection (d); (D)any change in the accounting principles pursuant to which the financial statements constituting a portion of the Disclosure Information are prepared; and (E)any change in the fiscal year of the City. (c)M anner of Disclosure. (1)The City agrees to make available to the MSRB through EMMA, in an electronic format as prescribed by the MSRB, the information described in subsection (b). (2)All documents provided to the MSRB pursuant to this subsection (c) shall be accompanied by identifying information as prescribed by the MSRB from time to time. (d)Term; Amendments; Interpretation. ## (1)T he covenants of the City in this section shall remain in effect so long as any Bonds are outstanding. Notwithstanding the preceding sentence, however, the obligations of the City under this section shall terminate and be without further effect as of any date on which the City delivers to the Registrar an opinion of Bond Counsel to the effect that, because of legislative action or final judicial or administrative actions or proceedings, the failure of the City to comply with the requirements of this section will not cause participating underwriters in the primary offering of the Bonds to be in violation of the Rule or other applicable requirements of the Securities Exchange Act of 1934, as amended, or any statutes or laws successory thereto or amendatory thereof. ## (2)T his section (and the form and requirements of the Disclosure Information) may be amended or supplemented by the City from time to time, without notice to (except as provided in paragraph (c)(2) hereof) or the consent of the Owners of any Bonds, by a resolution of this Council filed in the office of the recording officer of the City accompanied by an opinion of Bond Counsel, who may rely on certificates of the City and others and the opinion may be subject to customary qualifications, to the effect that: (i) such amendment or supplement (a) is made in connection with a change in circumstances ## I1, Attachment 1 ## Council Packet Page Number 303 of 483 that arises from a change in law or regulation or a change in the identity, nature or status of the City or the type of operations conducted by the City, or (b) is required by, or better complies with, the provisions of paragraph (b)(5) of the Rule; (ii) this section as so amended or supplemented would have complied with the requirements of paragraph (b)(5) of the Rule at the time of the primary offering of the Bonds, giving effect to any change in circumstances applicable under clause (i)(a) and assuming that the Rule as in effect and interpreted at the time of the amendment or supplement was in effect at the time of the primary offering; and (iii) such amendment or supplement does not materially impair the interests of the Bondowners under the Rule. If the Disclosure Information is so amended, the City agrees to provide, contemporaneously with the effectiveness of such amendment, an explanation of the reasons for the amendment and the effect, if any, of the change in the type of financial information or operating data being provided hereunder. (3)This section is entered into to comply with the continuing disclosure provisions of the Rule and should be construed so as to satisfy the requirements of paragraph (b)(5) of the Rule. ## SE ## CTION 10. CERTIFICATION OF PROCEEDINGS. 10.01. Registration of Bonds. The City Clerk is hereby authorized and directed to file a certified copy of this resolution with the County Auditor of Ramsey County, together with such additional information as is required, and to obtain a certificate from each that the Bonds and the taxes levied pursuant hereto have been duly entered upon such County Auditor’s bond register. 10.02. Authentication of Transcript. The officers of the City and the County Auditor are hereby authorized and directed to prepare and furnish to the Purchaser and to Dorsey & Whitney LLP, Bond Counsel, certified copies of all proceedings and records relating to the Bonds and such other affidavits, certificates and information as may be required to show the facts relating to the legality and marketability of the Bonds, as the same appear from the books and records in their custody and control or as otherwise known to them, and all such certified copies, affidavits and certificates, including any heretofore furnished, shall be deemed representations of the City as to the correctness of all statements contained therein. 10.03. Official Statement. The Preliminary Official Statement relating to the Bonds prepared and distributed by Ehlers is hereby approved. Ehlers is hereby authorized on behalf of the City to prepare and distribute to the Purchaser within seven business days from the date hereof, a Final Official Statement listing the offering price, the interest rates, selling compensation, delivery date, the underwriters and such other information relating to the Bonds required to be included in the Official Statement by Rule l5c2-12 adopted by the Securities and Exchange Commission under the Securities Exchange Act of 1934. The officers of the City are hereby authorized and directed to execute such certificates as may be appropriate concerning the accuracy, completeness and sufficiency of the Official Statement. 10.04. Authorization of Payment of Certain Costs of Issuance of the Bonds The City authorizes the Purchaser to forward the amount of Bond proceeds allocable to the payment of issuance expenses to Wells Fargo Bank, N.A. on the closing date for further distribution as directed by Ehlers. The motion for the adoption of the foregoing resolution was duly seconded by Councilmember ______________________ and upon vote being taken thereon, the following voted in favor thereof: ## I1, Attachment 1 ## Council Packet Page Number 304 of 483 and the following voted against the same: whereupon said resolution was declared duly passed and adopted. ## I1, Attachment 1 ## Council Packet Page Number 305 of 483 ## STATE OF MINNESOTA ) ) ## COUNTY OF RAMSEY ) ) ## CITY OF MAPLEWOOD ) I, the undersigned, being the duly qualified and acting City Clerk of the City of Maplewood, Minnesota (the “City”), hereby certify that I have carefully compared the attached and foregoing extract of minutes of a regular meeting of the City Council of the City held on Monday, July 27, 2026, with the original minutes on file in my office and the extract is a full, true, and correct copy of the minutes, insofar as they relate to the issuance and sale of the City’s General Obligation Bonds, Series 2026A, in the proposed aggregate principal amount of $[PAR]. WITNESS My hand as City Clerk and the corporate seal of the City this ____ day of July, 2026. _______________________________ ## City Clerk ## City of Maplewood, ## Minnesota ## (SEAL) ## I1, Attachment 1 ## Council Packet Page Number 306 of 483 ## APPENDIX I ## Maturity Schedules ## Year Abatement Bonds Improvement Bonds Total [__] [__] [__] [__] ## I1, Attachment 1 ## Council Packet Page Number 307 of 483 ## APPENDIX II ## Bid Comparison It was reported that [___] [__] proposals for the purchase of $[PAR] General Obligation Bonds, Series 2026A were received prior to 10:00 a.m., Central time, on Monday, July 27, 2026, pursuant to the Preliminary Official Statement distributed to potential purchasers of the Bonds by Ehlers & Associates, Inc., municipal advisors to the City. The proposals have been publicly opened, read and tabulated and were found to be as follows: ## SEE A ## TTACHED ## [B ## ID TABS TO COME] ## I1, Attachment 1 ## Council Packet Page Number 308 of 483 ## EXHIBIT A ## UNITED STATES OF AMERICA ## STATE OF MINNESOTA ## COUNTY OF RAMSEY ## CI ## TY OF MAPLEWOOD ## GENE ## RAL OBLIGATION BOND, ## SERIES 2026A ## R-___ $_________ Interest Rate Maturity Date Date of Original Issue CUSIP No. __% February 1, 20__ August 19, 2026 ## REG ## ISTERED OWNER: CEDE & CO. ## PR ## INCIPAL AMOUNT: THOUSAND DOLLARS CITY OF MAPLEWOOD, State of Minnesota (the “City”) acknowledges itself to be indebted and for value received hereby promises to pay to the registered owner specified above, or registered assigns, the principal amount specified above on the maturity date specified above and promises to pay interest thereon from the date of original issue specified above or from the most recent Interest Payment Date (as hereinafter defined) to which interest has been paid or duly provided for, at the annual interest rate specified above, payable on February 1 and August 1 in each year, commencing August 1, 2027 (each such date, an “Interest Payment Date”), all subject to the provisions referred to herein with respect to the redemption of the principal of this Bond before maturity. The interest so payable on any Interest Payment Date shall be paid to the person in whose name this Bond is registered at the close of business on the fifteenth day (whether or not a business day) of the calendar month preceding that in which such Interest Payment Date occurs. Interest hereon shall be computed on the basis of a 360-day year composed of twelve 30-day months. The interest hereon and, upon presentation and surrender hereof at the principal office of the agent of the Registrar described below, the principal hereof are payable in lawful money of the United States of America by check or draft drawn on Bond Trust Services Corporation, Minneapolis, Minnesota, as Bond registrar, transfer agent and paying agent, or its successor designated under the Resolution described herein (the “Registrar”) or other agreed-upon means of payment by the Registrar or its designated successor. For the prompt and full payment of such principal and interest as the same respectively come due, the full faith and credit and taxing powers of the City have been and are hereby irrevocably pledged. This Bond is one of an issue (the “Bonds”) in the aggregate principal amount of $[PAR] issued pursuant to a resolution adopted by the City Council on July 27, 2026 (the “Resolution”), to finance various street improvement projects and park projects. This Bond is issued by authority of and in strict accordance with the provisions of the Constitution and laws of the State of Minnesota thereunto enabling, including Minnesota Statutes, Chapters 429 and 475, and Sections 469.1812 – 469.1815, as amended. For the full and prompt payment of the principal of and interest on the Bonds as the same become due, the full faith, credit and taxing power of the City have been and are hereby irrevocably pledged. The Bonds are issuable ## I1, Attachment 1 ## Council Packet Page Number 309 of 483 2 only in fully registered form, in the denomination of $5,000 or any integral multiple thereof, of single maturities. Bonds maturing on February 1, 2037 and later years shall be subject to redemption and prepayment at the option of the City, in whole or in part, in such order of maturity dates as the City may select and, within a maturity, by lot as selected by the Registrar (or, if applicable, by the Bond depository in accordance with its customary procedures) in multiples of $5,000, on February 1, 2036 and on any date thereafter, at a price equal to the principal amount thereof and accrued interest to the date of redemption. The City shall cause notice of the call for redemption thereof to be published if and to the extent required by law, and at least thirty (30) and not more than sixty (60) days prior to the designated redemption date, shall cause notice of call for redemption to be mailed, by first class mail (or, if applicable, provided in accordance with the operational arrangements of the securities depository), to the registered holders of any Bonds, at the holders’ addresses as they appear on the Bond register maintained by the Bond Registrar, but no defect in or failure to give such mailed notice of redemption shall affect the validity of proceedings for the redemption of any Bond not affected by such defect or failure. Official notice of redemption having been given as aforesaid, the Bonds or portions of Bonds so to be redeemed shall, on the redemption date, become due and payable at the redemption price therein specified and from and after such date (unless the City shall default in the payment of the redemption price) such Bonds or portions of Bonds shall cease to bear interest. Upon partial redemption of any Bond, a new Bond or Bonds will be delivered to the owner without charge, representing the remaining principal amount outstanding. [Bonds maturing in the years 20__ and 20__ shall be subject to mandatory redemption, at a redemption price equal to their principal amount plus interest accrued thereon to the redemption date, without premium, on February 1 in each of the years shown below, in an amount equal to the following principal amounts: ## Term Bonds Maturing in 20__ Term Bonds Maturing in 20__ ## Sinking Fund ## Payment Date ## Aggregate ## Principal Amount ## Sinking Fund ## Payment Date ## Aggregate ## Principal Amount *stated maturity*stated maturity Notice of redemption shall be given as provided in the preceding paragraph.] As provided in the Resolution and subject to certain limitations set forth therein, this Bond is transferable upon the books of the City at the principal office of the Registrar, by the registered owner hereof in person or by the owner’s attorney duly authorized in writing upon surrender hereof together with a written instrument of transfer satisfactory to the Registrar, duly executed by the registered owner or the owner’s attorney, and may also be surrendered in exchange for Bonds of other authorized denominations. Upon such transfer or exchange the City will cause a new Bond or Bonds to be issued in the name of the designated transferee or registered owner, of the same aggregate principal amount, bearing interest at the same rate and maturing on the same date; subject to reimbursement for any tax, fee or governmental charge required to be paid with respect to any such transfer or exchange. The Bonds have been designated as “qualified tax-exempt obligations” pursuant to Section 265(b)(3) of the Internal Revenue Code of 1986, as amended. The City and the Registrar may deem and treat the person in whose name this Bond is registered as the absolute owner hereof, whether this Bond is overdue or not, for the purpose of receiving payment as ## I1, Attachment 1 ## Council Packet Page Number 310 of 483 3 herein provided and for all other purposes, and neither the City nor the Registrar shall be affected by any notice to the contrary. Notwithstanding any other provisions of this Bond, so long as this Bond is registered in the name of Cede & Co., as nominee of The Depository Trust Company, or in the name of any other nominee of The Depository Trust Company or other securities depository, the Registrar shall pay all principal of and interest on this Bond, and shall give all notices with respect to this Bond, only to Cede & Co. or other nominee in accordance with the operational arrangements of The Depository Trust Company or other securities depository as agreed to by the City. IT IS HEREBY CERTIFIED, RECITED, COVENANTED AND AGREED that all acts, conditions and things required by the Constitution and laws of the State of Minnesota to be done, to exist, to happen and to be performed preliminary to and in the issuance of this Bond in order to make it a valid and binding general obligation of the City in accordance with its terms, have been done, do exist, have happened and have been performed as so required; that, prior to the issuance hereof, the City Council has by the Resolution covenanted and agreed to collect and apply to payment of the bonds tax abatement revenues, special assessments, and ad valorem taxes levied on all taxable property in the City, which abatement revenues, special assessments, and taxes are estimated to be collectible in years and amounts sufficient to produce sums not less than 5% in excess of the principal of and interest on the Bonds when due, and has appropriated such taxes to its General Obligation Bonds, Series 2026A Bond Fund for the payment of such principal and interest; that if necessary for the payment of such principal and interest, additional ad valorem taxes are required to be levied upon all taxable property in the City, without limitation as to rate or amount; that all proceedings relative to the projects financed by this Bond have been or will be taken according to law and that the issuance of this Bond, together with all other indebtedness of the City outstanding on the date hereof and on the date of its actual issuance and delivery, does not cause the indebtedness of the City to exceed any constitutional or statutory limitation of indebtedness. This Bond shall not be valid or become obligatory for any purpose or be entitled to any security or benefit under the Resolution until the Certificate of Authentication hereon shall have been executed by the Registrar by manual signature of one of its authorized representatives. ## I1, Attachment 1 ## Council Packet Page Number 311 of 483 4 IN WITNESS WHEREOF, the City has caused this Bond to be executed on its behalf by the facsimile signatures of its Mayor and City Clerk and has caused this Bond to be dated as of the date set forth below. ## CITY OF MAPLEWOOD, MINNESOTA (facsimile signature – City Clerk) (facsimile signature – Mayor) __________ ## CERTIFICATE OF AUTHENTICATION This is one of the Bonds delivered pursuant to the Resolution mentioned within. Date of Authentication: __________________ ## BOND T ## RUST SERVICES CORPORATION as Registrar ## By ## Authorized Representative ## I1, Attachment 1 ## Council Packet Page Number 312 of 483 5 The following abbreviations, when used in the inscription on the face of this Bond, shall be construed as though they were written out in full according to the applicable laws or regulations: TEN COM --as tenants in common UTMA ............. as Custodian for .............. (Cust) (Minor) TEN ENT --as tenants by the entireties under Uniform Transfers to Minors Act ............ ## (S tate) JT TEN --as joint tenants with right of survivorship and not as tenants in common ## Addi tional abbreviations may also be used. __________ ## ASS ## IGNMENT For value received, the undersigned hereby sells, assigns and transfers unto ______________________________________________________________________ the within Bond and all rights thereunder, and does hereby irrevocably constitute and appoint ______________________________________________________________________ attorney to transfer the said Bond on the books kept for registration of the within Bond, with full power of substitution in the premises. ## Dated: NOTICE: The assignor's signature to this assignment must correspond with the name as it appears upon the face of the within Bond in every particular, without alteration or enlargement or any change whatsoever. ## Si gnature Guaranteed: Signature(s) must be guaranteed by an “eligible guarantor institution” meeting the requirements of the Registrar, which requirements include membership or participation in STAMP or such other “signature guaranty program” as may be determined by the Registrar in addition to or in substitution for STAMP, all in accordance with the Securities Exchange Act of 1934, as amended. ## PLEASE I ## NSERT SOCIAL SECURITY OR OTHER ## IDENTIFYING NUMBER OF ASSIGNEE: ## I1, Attachment 1 ## Council Packet Page Number 313 of 483 ## EXHIBIT C ## SPECIAL ASSESSMENTS AND TAX LEVIES ## [TO COME] ## I1, Attachment 1 ## Council Packet Page Number 314 of 483 ## RAMSEY COUNTY AUDITOR’S ## CERTIFICATE AS TO REGISTRATION AND TAX LEVY ## The undersigned, being the duly qualified and acting County Auditor of Ramsey County, Minnesota, hereby certifies that there has been filed in my office a certified copy of a resolution duly adopted on July 27, 2026, by the City Council of Maplewood, Minnesota, setting forth the form and details of an issue of $[PAR] General Obligation Bonds, Series 2026A dated the date of issuance thereof. I further certify that the issue has been entered on my bond register and the tax required by law for their payment has been levied and filed as required by Minnesota Statutes, Sections 475.61 through 475.63. WITNESS my hand and official seal on the _____ day of _______, 2026. ## Ramsey County Auditor ## (SEAL) ## I1, Attachment 1 ## Council Packet Page Number 315 of 483 ## THIS PAGE IS INTENTIONALLY LEFT BLANK ## Council Packet Page Number 316 of 483 ## CIT ## Y COUNCIL STAFF REPORT ## Meeting Date July 27, 2026 ## REPORT TO: Michael Sable, City Manager ## REPORT FROM: Steve Love, Public Works Director ## Audra Robbins, Parks and Natural Resources Manager ## Shann Finwall, Sustainability Coordinator ## PRESENTER: Shann Finwall, Sustainability Coordinator ## AGENDA ITEM: Residential Recycling and Trash Request for Proposal ## Action Requested:  Motion☐Discussion ☐ Public Hearing Form of Action: ☐Resolution ☐ Ordinance☐Contract/Agreement ☐ Proclamation ## Su mmary: The city contracts for residential recycling collection at single-family and multi-family properties, as well as residential trash and yard waste collection for single-family properties. The current contracts will expire on June 30, 2027. T o ensure uninterrupted services, the city must enter into new contracts by July 1, 2027. The city council will consider releasing the request for proposals (RFP) for residential recycling and trash collection. ## Recom mended Action: Motion to authorize the release of the request for proposals for residential recycling and trash collection. ## Fiscal ## Impact: Is There a Fiscal Impact?  No ☐ Yes, the true or estimated cost is $0 Financing source(s): ☐ Adopted Budget ☐ Budget Modification ☐ New Revenue Source ☐Use of Reserves ☐ O ther: There are no costs associated with the release of the RFP. ## St ## rategic Plan Relevance: Safety◊Focus Area: Maintain and enhance infrastructure and environmental systems Sustainability ◊ Focus Area: Advance environmental stewardship initiatives ☐Development ◊ Focus Area: The city's residential recycling and trash/yard waste programs protect public health and safety while promoting community cleanliness and livability. These programs also support w aste reduction through best management practices. ## J1 ## Council Packet Page Number 317 of 483 ## Background: By releasing an RFP for new residential recycling and trash contracts, the city will ensure competitive proposals and pricing, possible substantive improvements to the systems (not just updates to existing contract language), and possible bundling the two contracts to achieve greater efficiency. Ramsey County offers free technical support for solid waste management through its Public Entities Solid Waste Technical Assistance Program. Foth Infrastructure and Environment, the county’s solid waste consultants, have assisted the city staff in drafting the RFP. Additionally, Foth will conduct a financial review of the proposals and assist in contract negotiations. The attached RFP document contains the RFP body, submittal forms, and attachments. Attachments A and B include the draft trash and recycling contracts. These contracts will be updated based on final negotiations and reviewed by the city attorney before being brought to the city council for consideration. The RFP allows respondents to choose which alternates and any value-added options to include in their proposals. The following is a breakdown of the alternates and value-added options: • Alternate 1 – Bundled trash and recycling (city-owned trash carts and city-owned or contractor-owned recycling carts) o Value-added options  Starts r ecycling billing after year one of the agreement  More efficient options for the collection and environmental handling of bulky items  Increased textile recycling  Reduced contamination at multi-dwellings  Alternative fuel vehicles • Alternate 2 – Trash only (city-owned trash carts) o Value-added options  More efficient options for the collection and environmental handling of bulky items  Alternative fuel vehicles • Alternate 3 – Recycling only (city-owned or contractor-owned recycling carts) o Value-added options  Increased textile recycling  Reduced contamination at multi-dwellings  Alternative fuel vehicles The proposed term of the new contract(s) is five years, beginning operations on July 1, 2027, and ending on June 31, 2032, with an extension possible. The following is a summary of the new and continued items in the RFP: ## • Recycling Collection o New items  The contractor can propose to do the recycling billing after Year 1 of the contract with a bundled recycling and trash contract only.  The contractor must submit proposals for both city-owned and contractor- owned recycling carts for Alternates 1 and 3. o Continued it ems ## J1 ## Council Packet Page Number 318 of 483  The recycling contractor will take calls directly from residents for most of the questions about recycling operations. Most recycling billing questions would continue to be handled by city staff unless the recycling contractor proposed to do the recycling billing after Year 1 of the contract.  Weekly curbside recycling using recycling carts collected in single-stream form for single-dwellings and carts and dumpsters for multi-dwellings.  The recycling contractor will process and market all recyclables, take all the risk of recyclables market price fluctuations, and retain all revenue from the sale of recyclables (or pay the processing charges). All recycling costs would be reflected in the recycling contract price.  Recycling will continue to be charged per household per month.  City buildings and park facilities will receive recycling collection services at no cost to the city as part of the overall contract.  Small businesses and churches can opt into the city’s residential recycling program.  Textile recycling will be collected at the curb, with a Value-Added Option to recycle reusable and non-reusable textiles. ## • Trash Collection ## o New Items  Yard waste collection service will remain as a subscription service. However, residents will be billed monthly rather than seasonally.  Yard waste carts will continue to be owned by the contractor. ## o Continued Items  Trash contractor will do the billing and most administrative and customer service activities.  Trash service levels will continue as follows: • 20-gallon/every other week • 20-gallon every week • 35-gallon/every week • 65-gallon/every week • 95-gallon/every week.  The city will continue to own the trash carts, but all trash cart management services will continue to be handled by the trash contractor.  The trash contractor will provide the staff and collection services for entry point invoicing and the collection of mixed solid waste and bulky metals at the city’s Spring Clean Up event at no cost to the city as part of the overall contract.  City buildings and park facilities will receive trash and organics collection services at no cost to the city as part of the overall contract.  The city will continue to implement the Pay As You Throw (PAYT) trash pricing schedule for single dwellings.  Bulky waste collection service will remain an option for residents and will be charged by the trash contractor on a per-item basis, with a Value-Added Option for alternative bulky item collection (e.g., three bulky items free per year) and additional recycling and reuse options for bulky items. • Carts o Trash Carts: The city will continue to own the trash carts with the contractor managing those carts. o Yard Waste Carts: The contractor will continue to own and manage the yard waste carts. o Recycling Carts: As part of the RFP process, the city will evaluate the options of purchasing recycling carts or continuing with contractor-owned recycling carts.  Current estimated cost to purchase carts - $780,000 ## J1 ## Council Packet Page Number 319 of 483 Available Grant: Ramsey County Public Entities Grant – Cover half of cart purchase cart The propos al review committee includes two Environmental and Natural Resources Commissioners (Chair Saunders-Pearce and Commissioner Lates), and city and county staff. Foth Infrastructure and Environment will complete a cost analysis of the proposals. The city’s objective is to enhance the value of the overall package of services without, if possible, increasing prices charged to residents. The following evaluation criteria will be used: •Relevant experience, references, and capacityPass/Fail •Economics/price35% •Environmental and safety25% •Proposal content and overall responsiveness20% •Qualifications and past performance10% •Value-added options10% •Total100% Following is the proposed timeline for the RFP process, contract negotiations, and implementation schedule: •2026 oJul y 27: City council review and authorize release of RFP oJuly 29: Release RFP oAug 26: Proposals due oSept:Proposal review committee meetings and interviews oOct 12: City council reviews rankings and authorizes finalization of draft contract(s) oOct/Nov: Contract negotiations oNov 23: City council approves final contract oDec 14: City council second review option if negotiations fail or edits are requested •2027 oJan/Feb: If needed, city council authorizes the purchase of recycling carts oMay/June: If needed, new recycling cart rollout oJuly 1Start of new contracts ## At tachments: ## 1.Power Point Presentation ## 2.Residential Recycling and Trash Request for Proposal ## J1 ## Council Packet Page Number 320 of 483 ## Residential Recycling and Trash Request for Proposals ## June 27, 2026, City Council Meeting ## J1, Attachment 1 ## Council Packet Page Number 321 of 483 ## Residential Recycling and Trash Contracts • ## Current Contracts • ## Recycling Collection • Residential single-family and multi-family properties • Expires on June 30, 2027 • ## Trash and Yard Waste Collection • Residential single-family properties • Expires on June 30, 2027 ## J1, Attachment 1 ## Council Packet Page Number 322 of 483 ## Request for Proposal Details • Term of Contract – 5 years • ## RFP Packet o ## RFP o ## Forms o Drafts of residential recycling and trash contracts • Proposed release date – July 29 • Proposals due – August 26 (4 weeks) ## J1, Attachment 1 ## Council Packet Page Number 323 of 483 Proposal Alternates and Value Add Options11. ## Bundled Trash and Recycling a. Recycling billing after Agreement Year 1b. More efficient handling of bulky items c. Increased textile recyclingd. Reduced contamination at multi-dwellingse. Alternative fuel vehicles ## J1, Attachment 1 ## Council Packet Page Number 324 of 483 ## Proposal Alternates and Value Add Options22. Trash Only a. More efficient handling of bulky items b. Alternative fuel vehicles ## 3. Recycling Only a. Increased textile recyclingb. Reduced contamination at multi-dwellingsc. Alternative fuel vehicles ## J1, Attachment 1 ## Council Packet Page Number 325 of 483 ## New Items• ## Recycling Billing • Option to do the recycling billing after year 1 of a bundled recycling and trash contract • Ya r d Wa s t e • Remains as a subscription service, but billing changes from seasonal to monthly • ## Recycling Carts • Pricing requested for City-owned and Contractor-owned recycling carts. ## J1, Attachment 1 ## Council Packet Page Number 326 of 483 ## Carts • Tr a s h Ca r t s : • City owned • Contractor managed • Ya r d Wa s t e C a r t s : • Contractor owned and managed • ## Recycling Carts: • Currently, the contractor owns and manages • City will evaluate purchasing versus contractor owned • Current estimated cost - $780,000 • Available Grant – covers half of the cart purchase cart ## J1, Attachment 1 ## Council Packet Page Number 327 of 483 ## Evaluation Criteria • Relevant experience, references and capacity Pass/Fail • ## Price 35% • ## Environmental and Safety 25% • ## Proposal Content & Overall Responsiveness 20% • ## Qualifications and Past Performance 10% • ## Value Add Options 10% • ## TOTAL 100% ## J1, Attachment 1 ## Council Packet Page Number 328 of 483 ## RFP Schedule ## J1, Attachment 1 ## Council Packet Page Number 329 of 483 ## Contract Implementation Schedule Jan/Feb 2027 If needed, city council authorizes purchase of recycling May/June 2027 If needed, crew recycling cart roll out if needed July 1, 2027 Start of new contract(s) ## J1, Attachment 1 ## Council Packet Page Number 330 of 483 Recommended Action Approve and authorize the release of the Residential Recycling and Trash Request for Proposal ## J1, Attachment 1 ## Council Packet Page Number 331 of 483 July 2026 ## Request for Proposals ## Trash and Recycling ## Collection Services ## City of Maplewood ## 1830 County Road B East ## Maplewood, MN 55109 ## J1, Attachment 2 ## Council Packet Page Number 332 of 483 Request for Proposals for ## Trash and Recycling Collection Services Prepared for ## City of Maplewood ## 1830 County Road B East ## Maplewood, MN 55109 Prepared by ## Foth Infrastructure & Environment, LLC July 2026 ## Scheduled Release Date: July 29, 2026 ## Proposal Due Date: August 26, 2026, 4:00 p.m. ## J1, Attachment 2 ## Council Packet Page Number 333 of 483 RFP for City of Maplewood Trash and Recycling Collection Services x ii Request for Proposals for ## Trash and Recycling Collection Services ## Table of Contents ## Page 1. Introduction ............................................................................................................. 1 1.1 Statement of Intent and City Goals ............................................................. 1 1.2 Summary of Requested Collection Services in this RFP ............................. 1 1.3 Background – Description of Current Operations ........................................ 2 1.3.1 Trash Contract .............................................................................. 2 1.3.2 Recycling Contract ....................................................................... 5 1.3.3 General Information ...................................................................... 7 2. Description of Proposal Scenarios .......................................................................... 9 2.1 Value-Added Service Options ..................................................................... 9 2.2 Alternate 1 – Bundled Trash and Recycling into One Contract ................... 9 2.2.1 Value-Added Service Options for Alternate 1 ............................. 10 2.3 Alternate 2 – Trash Only ........................................................................... 12 2.3.1 Value-Added Service Options for Alternate 2 ............................. 12 2.4 Alternate 3 – Recycling Only ..................................................................... 13 2.4.1 Value-Added Options for Alternate 3 .......................................... 13 ## 3. Multi-Dwelling Unit Recyclables Collection Requirements .................................... 14 4. City Buildings and Parks Facilities ........................................................................ 14 5. Yard Waste ........................................................................................................... 16 6. Bulky Items ............................................................................................................ 17 7. Spring Clean Up Event .......................................................................................... 17 8. Public Education and Outreach ............................................................................. 18 ## 9. Pollution Reduction and Environmentally Sustainable Initiatives .......................... 19 10. Annual and Monthly Reports ................................................................................. 19 11. Billing..................................................................................................................... 19 12. Term of Contract ................................................................................................... 19 13. Submitting Proposals ............................................................................................ 19 13.1 RFP Schedule ........................................................................................... 19 13.2 Notification of Intent .................................................................................. 20 13.3 Questions .................................................................................................. 20 ## J1, Attachment 2 ## Council Packet Page Number 334 of 483 Table of Contents (continued) ## Page RFP for City of Maplewood Trash and Recycling Collection Services x iii 13.4 City Designated Contact ........................................................................... 20 13.5 Proposals Held Confidential ...................................................................... 21 13.6 Review of Proposals ................................................................................. 21 13.7 Negotiations .............................................................................................. 21 13.8 Award of Contract ..................................................................................... 21 13.9 New Contract ............................................................................................ 21 14. Proposals May be Rejected in Whole or Part ........................................................ 21 15. How to Submit Proposals ...................................................................................... 22 16. Proposal Content .................................................................................................. 22 16.1 Proposal Contact Checklist ....................................................................... 22 16.2 References ................................................................................................ 22 16.3 Litigation .................................................................................................... 22 16.4 Price Worksheet(s) .................................................................................... 22 16.5 Pay As You Throw (PAYT) ........................................................................ 23 17. Respondents May Team with Other Companies ................................................... 24 18. RFP and Proposal to Become Part of Final Contract ............................................ 24 19. Evaluation Criteria ................................................................................................. 24 19.1 Economics................................................................................................. 25 19.2 Environmental & Safety ............................................................................. 25 19.3 Proposal Content and Overall Responsiveness ........................................ 26 19.4 Qualifications ............................................................................................. 26 ## 20. Standard Contract Agreement Terms and Conditions ........................................... 26 ## RFP Tables Table 1.1 City Trash Carts Deployed to Residential Single Dwelling Units in 2018 ...... 3 Table 1.2 Trash Cart Activity for Single Dwelling Units in 2018 .................................... 4 Table 1.3 Current Lifts per Collection Zone .................................................................. 5 Table 1.4 Estimated Recyclables Composition ............................................................ 6 Table 1.5 Single Dwelling and Multi Dwelling Units in Maplewood Served by Recycling ...................................................................................................... 7 Table 1.6 Single Dwelling Units Served by Recycling by Service Area 2018 ............... 8 Table 1.7 Approximate Single Dwelling Units Served by Recycling by Service Area ... 8 Table 19.1 Future PAYT Increments ............................................................................ 25 ## J1, Attachment 2 ## Council Packet Page Number 335 of 483 Table of Contents (continued) RFP for City of Maplewood Trash and Recycling Collection Services x iv ## RFP Forms ## Instructions ## Form A: Proposal Content Checklist ## Form B Respondent Questionnaire ## Form C Certification of Binding Signature ## Form D Certification of Independent Proposal Pricing ## Form E Price Worksheets ## Form F List of Trucks and Other Collection Equipment Form G.1 Acceptance of, or Exceptions to, Draft Trash Services Agreement Form G.2 Acceptance of, or Exceptions to, Draft Recycling Services Agreement ## Form H Acknowledgement of Receipt of Addenda ## Form I Bulky Waste Item Price Worksheet ## RFP Attachments ## Attachment A Draft Trash Services Agreement ## Attachment B Draft Recycling Services Agreement ## Attachment C List of Multi-Dwelling Complexes ## Attachment D City’s Solid Waste Guide ## Attachment E 2026 Spring Clean Up Flier ## Agreement Appendices ## Appendix A Definitions ## Appendix B Map of Trash & Recycling Service Areas ## Appendix C List of Recyclable Materials ## J1, Attachment 2 ## Council Packet Page Number 336 of 483 RFP for City of Maplewood Trash and Recycling Collection Services x 1 1. Introduction ## 1.1 Statement of Intent and City Goals The City of Maplewood is seeking Proposals from qualified companies (referred to as “Respondents”) to provide curbside collection of solid waste materials from City residents. In general terms, Trash collection services, including Yard Waste and Bulky Items, are collected from Single Dwelling Units up to four units in size. Recyclable Materials are collected from Single and Multi-Dwelling Units. This Request for Proposals (RFP) packet defines the service standards, specifications and proposal requirements of the Trash and Recycling program for the City of Maplewood, Minnesota (City). This RFP packet includes two draft contracts, plus all associated contract appendices. Appendix A includes the definitions used throughout this RFP packet. Defined terms are capitalized throughout. The goals of the City are to: 1. Provide affordable and high-quality Trash and Recycling collection services that are directly responsive to the needs of Maplewood residents; 2. Ensures safety for residents, workers, and the environment; 3. Maximizes the recovery of Recyclable Materials and minimizes Trash disposal in the most cost-effective manner possible; and 4. Increase Recycling participation and recovery rates. ## 1.2 Summary of Requested Collection Services in this RFP The City seeks to enter into Trash and Recycling Contract(s) with a company (or companies) that has the qualifications, resources and ability to provide collection services for the entire City. It is the intent of the City to accept and evaluate proposals for Trash and Recycling services including collection, processing, and/or disposal of Trash, Recycling, Yard Waste, and Bulky Items. The City currently has two separate contracts: one for Single Dwelling Trash collection services (including separate collection services for Yard Waste and Bulky Items) and a second for Single and Multi-Dwelling Recyclables collection. The City is releasing this RFP to solicit proposals for: x Alternate 1: Trash and Recycling combined into one contract; x Alternate 2: Trash Only as a separate contract; and/or x Alternate 3: Recycling Only as a separate contract. The City encourages Respondents to submit their best proposal (or proposals). Proposals must be directly responsive to the minimum requirements in this RFP. Respondents are encouraged to go beyond the minimum specified services by offering Value-Added Service Options to residents and/or the City. ## J1, Attachment 2 ## Council Packet Page Number 337 of 483 RFP for City of Maplewood Trash and Recycling Collection Services x 2 Qualified Respondents must propose to use a standard-carted, single-stream (commingled) method of collecting Recyclable Materials from Single Dwellings. Carts and/or dumpsters should be used for Recyclable Materials collection for Multi Dwellings, depending on the unique needs of each property. Qualified Respondents must propose to use a standard carted method of collecting Trash from Single Dwellings. The City currently owns the Trash Carts and the Trash Contractor manages those carts. The Recycling Contractor currently owns and manages the Recycling carts and dumpsters. The City is considering purchasing and rolling out new Recycling carts and dumpsters and requiring the Recycling Contractor to manage those carts and dumpsters. The Respondents should submit proposals for both City-owned and Contractor-owned Recycling carts and dumpsters. The City will select the proposal (or proposals) that provides the highest value to Maplewood residents. Respondents may submit multiple proposals addressing one, two or three of the above- mentioned RFP-defined alternates. Additional alternates may also be submitted as designed by Respondents. Each alternate proposed must be explicitly described and have distinct, associated pricing using a separate Proposal Price Worksheet. Respondents are encouraged to submit additional Value-Added Service Options to enhance one or more of the Alternates submitted. These options are not to replace the Alternates, but to be supplemental to them. All descriptions and pricing should be clearly stated separately from the Alternates proposals. ## 1.3 Background – Description of Current Operations The City of Maplewood currently has two separate contracts: one for Single Dwelling Trash and a second for Single and Multi-Dwelling Recycling. ## 1.3.1 Trash Contract The City has had an organized Trash collection program since 2012. The current Trash agreement requires the contractor to collect from Single Dwellings. The current estimate of residential Trash accounts is 8,825 Single Dwellings, which includes 99 townhomes and manufactured homes that have opted into the City’s Trash contract. The current Trash contract includes an optional Yard Waste service (annual subscription or pay per bag) and Bulky Item collection (on call, pay per item). Property owners of Multi Dwellings (five units per building and above) are responsible for arranging their own Trash, Yard Waste, and Bulky Item collection services and are not under the current City Trash contract. Townhomes and manufactured homes can opt into the City’s Trash service. There are approximately 2,270 townhomes and manufactured homes that have not opted into the City’s Trash contract but could do so in the future. Trash Carts are owned by the City and were first rolled out as part of the organized Trash collection system with service that began in 2012. The City purchased standard, ## J1, Attachment 2 ## Council Packet Page Number 338 of 483 RFP for City of Maplewood Trash and Recycling Collection Services x 3 Otto Trash Carts in three different sizes. The “mini” – sized Trash Cart (20 gallon) is actually a small (35 gallon) Trash Cart with a false bottom installed to reduce the capacity of the cart. Yard Waste shall be collected weekly to subscribed properties on the same day as Trash/Recyclables collection during the Yard Waste season (April through November, weather permitting). Approximately 1,451 Single Dwellings are subscribed to carted, Yard Waste collection. The current Trash contractor provides a separate, large (95 gallon) Yard Waste cart to subscribing residents. As part of the current subscription service, there is no additional cost for collection of up to five (5), additional Compostable Bags of Yard Waste. If residents do not subscribe to Yard Waste service, they may order collection of bagged Yard Waste on call (i.e., “pay per bag”). All bagged Yard Waste must be in certified Compostable Bags only. The current Trash contractor is required to leave behind any Yard Waste incorrectly set out in non-compostable bags along with an education tag. Billing for the Yard Waste subscription service will occur monthly. Regular (year-round) Bulky Item collection service is available only to residential Single Dwellings that have City-contracted Trash service. The Bulky Item service is not intended to replace the need for a large roll-off for projects such as a home remodeling project or a major property clean-up. The Trash contractor is responsible for customer service related to residents’ orders for Bulky Items and must pay the tipping fee and/or any other disposal cost. In 2025, 925 Bulky Items were collected and disposed of. The City is seeking Value-Added Options for Bulky Waste Collection. The City also has a Fall Clean Up Campaign in October of each year where the Trash contractor provides Bulky Item collections for a discount due to the more concentrated number of stops over a single month (rather than spread out throughout the rest of the year). The Trash contractor reported 128 Bulky Items collected in the Fall Clean Up Campaign in 2025. The table below describes the number of City Trash Carts by size deployed to residential Single Dwellings as of December 31, 2025. (Note: This Trash Cart count may not exactly match the number of residential Single Dwelling accounts due to different reporting methods, and time periods.) Table 1.1 ## City Trash Carts Deployed to Residential Single Dwellings as of December 31, 2025 ## Trash Cart Service Level ## Year End ## Count 20 gallon, Every Other Week (EOW) 94 20 gallon, Weekly 314 32 gallon, Weekly 1,200 ## J1, Attachment 2 ## Council Packet Page Number 339 of 483 Table 1.1 (continued) RFP for City of Maplewood Trash and Recycling Collection Services x 4 ## Trash Cart Service Level ## Year End ## Count 65 gallon, Weekly 3,444 95 gallon, Weekly 3,880 2 x 32 gallon, Weekly 14 2 x 65 gallon, Weekly 54 3 x 65 gallon, Weekly 9 2 x 95 gallon, Weekly 332 3 x 95 gallon, Weekly 51 4 x 95 gallon, Weekly 60 5 x 95 gallon, Weekly 0 Trash Carts in use 9,452 The current Trash contractor handles all Trash Cart management and operations including the number of services listed in the table below for Single Dwellings in 2025. Table 1.2 ## Trash Cart Activity ## For Single Dwellings in 2025 ## Trash Cart Activity Annual Total Volume switches 16 Replacement or repair 21 Removal 38 Delivery 54 ## Remove Yard Waste cart 7 ## Add Yard Waste cart 0 ## Total Activity 136 The current Trash contractor reports the following number of lifts per collection zone as of December 31, 2025. (Note: This Trash Cart count may not exactly match the number of residential Single Dwelling accounts due to different reporting methods and time periods.) ## J1, Attachment 2 ## Council Packet Page Number 340 of 483 RFP for City of Maplewood Trash and Recycling Collection Services x 5 Table 1.3 ## Current Trash Lifts per Collection Zone ## Zone Day Number of Lifts per ## Zone Monday 2,393 Tuesday 850 Wednesday 1,843 Thursday 1,516 Friday 1,912 ## 1.3.2 Recycling Contract There are 10,982 Single Dwellings, which includes townhomes and manufactured homes that can be collected curbside. Additionally, there are 4,954 Multi Dwelling Units that are collected at centralized areas of a Multi Dwelling building. There are 891 Multi Dwellings that have Recycling through other haulers but must opt into the City’s Recycling contract once the properties are sold according to the City’s solid waste ordinance. There are 161 Multi Dwellings that do not have recycling due to contamination issues and challenges getting the properties to restart recycling. RFP Attachment C contains the current list of Multi Dwelling addresses with City- contracted Recycling service. This list is based on the best available data and may change from time to time. The City’s Recycling contractor reports that 26 small businesses and churches have opted into the City’s Recycling program, with a total of 36 Recycling carts. The City employs a single-stream Recycling program for the collection of all Recyclable Materials including Textiles. (Note: The current Recycling contractor subcontracts out the collection of Textiles.) The list of Recyclable Materials is itemized in the Agreement Appendix C. The City’s current Recycling contractor reports 13,889 pounds of textiles were collected in 2025. In 2025 the City’s Recycling contractor reports the following Recyclables composition derived from an annual materials analysis for the facilities recycling stream as a whole. ## J1, Attachment 2 ## Council Packet Page Number 341 of 483 RFP for City of Maplewood Trash and Recycling Collection Services x 6 Table 1.4 ## Estimated Recyclables Composition (Derived from an annual materials analysis for the current contractor’s MRF based on all Recyclables) ## Type ## Percent ## of Total Description Cardboard 31.28% Includes all cardboard boxes. Paper 21.47% Includes cardboard, paper, newspaper and junk mail Scrap metal 3.31% Metal pans and misc. metal Large Plastic 3.06% Toys; patio furniture and large containers HDPE “Z-Bale” Plastic 10.17% Food and beverage containers PET Plastic 9.73% Food and beverage containers Tin: 2.60% includes all bi-metal and tin cans Glass: 10.77% Includes all clear, brown and green colors Aluminum 3.11% Includes all aluminum cans Linens .51% Reusable clothes and shoes ## Milk Cartons: 1.20% Beverage cartons Residuals (trash) 2.8% Includes all residuals and trash The Contractor has historically been the owner of the Recycling carts. The City has been researching owning their own carts and may be implementing cart ownership with this upcoming contract. The default size provided to residents in 2014 when the City converted the collection of Recycling to carts from bins was a 65-gallon cart to Single Dwellings and a 35-gallon cart to townhomes and manufactured homes with curbside recycling collection. Since that time the Recycling contractor allows residents to choose their preferred cart size from 35-, 65-, and 95-gallon carts without additional charge to residents. The Recycling contractor reports the following Single Dwelling inventory as of December 31, 2025: ## J1, Attachment 2 ## Council Packet Page Number 342 of 483 RFP for City of Maplewood Trash and Recycling Collection Services x 7 Table 1.5 ## City Trash Carts Inventory Residential Single Dwellings as of December 31, 2025 ## Trash Cart Inventory No. of ## Dwellings 35 gallon 249 65 gallon 10,281 95 gallon 346 2 x 65 gallon, Weekly 16 2 x 95 gallon Weekly 45 1 x 65 gallon and 1 x 95 gallon 12 3 plus carts 7 The City currently coordinates the billing for Recycling through the Saint Paul Regional Water Services, the water utility agency for Maplewood. (Note: The City is encouraging Respondents proposing Alternate 1 (Bundled Trash and Recycling) to propose taking over the billing administration for Recycling as an option.) ## 1.3.3 General Information The City’s current contracts with the existing service providers both expire on June 30, 2027. Both the Trash and Recyclables are collected weekly from Single Dwelling Units, on the same day, Monday through Friday. Recyclables Collection from Multi Dwelling Units is on a weekly schedule, on the same day as Trash Collection, Monday through Friday, using Recycling carts. The City is divided into five zones (Service Areas) which correspond to each of the five days that Trash and Recyclables collections are provided. (See Agreement Appendix B for a map of the Trash and Recycling Service ## Areas.) In 2025, approximately 8,262 tons of Trash, 373 tons of Yard Waste, 925 Bulky Items and 2,657 tons of Recyclable Materials were collected from Maplewood residents residing in Single Dwelling Units, and 289 tons of Recyclable Materials collected from Multi Dwelling Units as reported to the City. The table below itemizes the City’s best counts of Single Dwelling and Multi Dwelling units in Maplewood currently served. (Note: These dwelling unit counts may not exactly match the number of residential Single Dwelling accounts due to different reporting methods and time periods.) ## J1, Attachment 2 ## Council Packet Page Number 343 of 483 RFP for City of Maplewood Trash and Recycling Collection Services x 8 Table 1.6 ## Single Dwelling and Multi Dwelling Units in Maplewood ## Served by Recycling ## Housing Unit Type ## Collection ## Container Type Number of ## Units ## Single Dwelling Units Carts 10,982 ## Multi Dwelling Units Carts and ## Dumpsters 4,954 ## Total Number of Dwelling Units 15,936 Note that the Single Dwelling Units served under the current Recycling contract include townhomes and manufactured homes. The Multi Dwellings have a centralized Recycling station (i.e., with multiple carts or dumpsters) at each property. The following table itemizes the number of Single Dwelling units by Service Area using the City’s best estimates for 2025. (Note: These dwelling unit counts by Service Area may not exactly match the number of residential Single Dwelling accounts from the current contractors due to different reporting methods and time periods.) Table 1.7 ## Approximate Single Dwelling Units Served by Recycling ## By Service Area 2025 ## Collection Day ## Service Area ## Number of Single ## Dwelling Units Monday 2,934 Tuesday 1,562 Wednesday 2,667 Thursday 1,856 Friday 2,662 ## TOTAL 11,680 The map of the City’s scheduled Trash/Recycling days, by Service Area, can be found in Agreement Appendix B (Map of Trash and Recycling Service Areas). The current Trash contractor provides the billing and all related customer services for the Trash, Yard Waste, and Bulky Item collection operations. The City currently manages the billing for Recycling services with all customer service calls being handled by the Recycling contractor. ## J1, Attachment 2 ## Council Packet Page Number 344 of 483 RFP for City of Maplewood Trash and Recycling Collection Services x 9 ## 2. Description of Proposal Scenarios The City is seeking proposals for three system Alternates. Respondents may propose on one, two or all three Alternates, but separate price worksheets must be submitted with each Alternate proposed. The following are summaries of the system Alternates; detailed service standards are in Attachment A (Draft Trash Services Agreement) and Attachment B (Draft Recycling Services Agreement). ## 2.1 Value-Added Service Options Within each Alternate are several Value-Added Service Options to consider. The City encourages Respondents to submit their best proposal possible. “Value-Added” service options may be considered eligible and may be reviewed favorably depending on the details proposed. Respondents may propose on the Value-Added Service Options listed under each Alternate or suggest another option to the City that they feel brings value. These options are supplemental variables and are not required, nor are they considered substitutes to Alternates 1, 2, or 3. Pricing for these options should be clearly indicated in the Respondents’ answers to the respective questions in Form B (Questionnaire), and additional pricing sheets, if necessary, clearly marked as Value-Added Service Option. 2.2 Alternate 1 – Bundled Trash and Recycling into One Contract Alternate 1, identified by the City for purposes of this RFP is a bundled Trash and Recycling contract. (Note: For purposes of this RFP packet, the term “Trash” services shall mean collection of Trash, Yard Waste and Bulky Items.) The Contractor must undertake the billing and customer service requirements for Trash, Yard Waste and Bulky Item services. The Contractor shall be responsible for billing residents for the State Solid Waste Management Tax and the County Environmental Charge and then to submit these fees to the appropriate agency. The City is encouraging Respondents to propose a Value-Added Option to take on the Recycling billing as part of Alternate 1 after Agreement Year 1 (i.e., after June 2028), see the value-added sections for Alternates 1 and 3. Currently the City adds the recycling fee to residents’ water bills. Draft Contracts are provided for Trash collection services (Attachment A) and Recycling collection services (Attachment B). The following describes the collection service standards and provisions for Alternate 1. Alternate 1 includes the following highlights (detailed Contact specifications and service standards are included in Attachment A – Draft Trash Services Agreement and ## Attachment B – Draft Recycling Services Agreement): x x The City intends to include all Multi Dwellings in the Agreement for Recycling collection services. ## J1, Attachment 2 ## Council Packet Page Number 345 of 483 RFP for City of Maplewood Trash and Recycling Collection Services x 10 xx Trash services will continue to remain the responsibility of the Multi Dwelling Unit (dwellings with more than 4 units) property owners. x Recyclables collection from Single Dwellings and Multi Dwellings will continue to be weekly. x This RFP is not requesting Recycling revenue/risk sharing. The costs of processing/marketing should be embedded into the proposed Recycling collection price. x The City will own the Trash Carts. x The City may be implementing ownership of Recycling carts and dumpsters. ## Pricing for Contractor-owned Recycling carts vs. City-owned Recycling cart options will be requested. If the City owns the Recycling carts, they intend to purchase and pay for the roll out of the new Recycling carts and dumpsters (approximately in the first half of 2027). The City will arrange for and pay the costs of initial roll-out, including assembly and delivery, of the new City Recycling carts and dumpsters. x The Contractor must own, roll-out, and manage the 95-gallon Yard Waste carts to subscribers. x The Contractor shall be responsible for all cart and dumpster management services (e.g., repairs, replacements, label replacements, warranty work, size switches, storage and inventory management, etc.). City staff will not physically touch or store the carts or dumpsters. The Contractor will maintain an inventory of new and replacement carts, dumpsters, and parts (e.g., lids, wheels, axles), purchased by the City, sufficient to provide immediate replacement and repair services. x Per current operations, residents may request a second Recycling cart at no additional charge. This option for a second Recycling cart will be promoted by the City as a means to provide adequate Recycling cart capacity for large generators of Recyclables. x The current Bulky Item collection service can remain per current operations on a pay-per-item collection rate. Respondents’ proposed prices for Bulky Item collections services must be itemized separately in the price worksheet (Form I). Respondents are encouraged to offer a Value-Added Service Option for Bulky Item collection, clearly stating how the program will work and pricing, separate from the Base Proposal pricing. The Alternate 1 proposal pricing worksheets are provided in the Forms section E.1. ## 2.2.1 Value-Added Service Options for Alternate 1 Alt 1.Option 1. - Recycling Billing: Instead of the City coordinating the Recycling ## J1, Attachment 2 ## Council Packet Page Number 346 of 483 RFP for City of Maplewood Trash and Recycling Collection Services x 11 billing, this Value-Add Service Option is defined as the Contractor doing the billing for the Recycling collection after Agreement Year 1 (i.e., after June 2028). This option also includes the Contractor providing customer service phone calls and questions related to Recycling billing issues. Respondents proposing this option shall state the added, incremental Contract price for the administrative services related to Contractor management of Recycling billing and customer service billing phone calls. This proposed Contract price for Recycling billing services shall be stated in Form B (Questionnaire) and shall be in addition to (not embedded into) the proposed price for Recycling collection services in Form E (Price Worksheet) for Agreement Years 2 through 5 (July 1, 2028, through June 30, 2032). If Option 1 is implemented, during the first year of the Agreement the City and Contractor will negotiate a detailed transition schedule for the City to hand over the billing to the Contractor, including customer lists, current status of each Recycling account, etc. Respondents are encouraged to provide as much detail as possible in Form B (Questionnaire) as to your proposed plan for taking over the Recycling billing. The implementation of this Option would be scheduled for no sooner than Agreement Year 2 (sometime after June 2028). Alt 1. Option 2. – Alternative Bulky Waste Collections: Respondents may propose a more efficient means of collecting and recovering Bulky Items. The City encourages alternate scenarios that provide support to opportunities for reuse of materials in good condition. Examples include: x x A certain number of bulky items allowed to be placed at the curb per year for free as part of the overall contract. x Pre-determined number of scheduled days throughout the year when residents can place (limited or unlimited numbers) bulky waste at the curb. x Everyone pays a monthly fee for unlimited collection of bulky waste at the curb. x Reuse and Recycle of Bulky Items: Respondents may propose more reuse and recycling options for Bulky Items. Alt 1. Option 3. – Increased Textile Recycling: Respondents may propose an option for textile Recycling at the curb to include reusable and nonreusable clothing, shoes, and textiles and explain how these products will be recycled. Alt 1. Option 4. – Reduced Contamination at Multi Dwellings: Respondents may propose additional means to reduce contamination of Recyclables at Multi Dwellings. Alt 1. Option 5. – Alternative Fuels: Respondents may propose the use of alternative fuels for trucks (e.g., CNG, electric). Alt 1. Option 6. – Other Value-Added Service Option: Respondents may propose ## J1, Attachment 2 ## Council Packet Page Number 347 of 483 RFP for City of Maplewood Trash and Recycling Collection Services x 12 another value-added option to the City. You must provide clear description of what you are proposing and pricing as necessary. 2.3 Alternate 2 – Trash Only Alternate 2 may be proposed if a Respondent chooses to offer a “Trash Only” service. Alternate 2 includes the following highlights (detailed Trash Contact specifications and service standards are included in Attachment A – Draft Trash Services Agreement): x x Trash services will continue to remain the responsibility of the Multi Dwelling Unit (more than 4 units) property owners. x The City will continue to own the Trash Carts. x The Trash Contractor must own, roll-out, and manage the 95-gallon Yard Waste carts to subscribers. x The Trash Contractor shall be responsible for all Trash Cart management services (e.g., repairs, replacements, warranty work, size switches, storage and inventory management, etc.). City staff will not physically touch or store the carts. The Trash Contractor will maintain an inventory of new and replacement Trash Carts and parts (e.g., lids, wheels, axles), purchased by the City, sufficient to provide immediate replacement and repair services. x Most of the current Bulky Item collection service shall remain per current operations on a pay-per-item collection rate. Respondents proposed prices for Bulky Item collection services must be itemized separately in the price worksheet (Form I). The Alternate 2 proposal pricing worksheet is provided in the Forms section E.2. ## 2.3.1 Value-Added Service Options for Alternate 2 Alt 2. Option 1. – Alternative Bulky Waste Collections: Respondents may propose a more efficient means of collecting and recovering Bulky Items. The City encourages alternate scenarios that provide support to opportunities for reuse of materials in good condition. Examples include: x A certain number of bulky items allowed to be placed at the curb per year for free as part of the overall contract. x Pre-determined number of scheduled days throughout the year when residents can place (limited or unlimited numbers) bulky waste at the curb. x Everyone pays a monthly fee for unlimited collection of bulky waste at the curb. x Reuse and Recycle of Bulky Items: Respondents may propose more reuse and recycling options for Bulky Items. ## J1, Attachment 2 ## Council Packet Page Number 348 of 483 RFP for City of Maplewood Trash and Recycling Collection Services x 13 Alt 2. Option 2. – Alternative Fuels: Respondents may propose the use of alternative fuels for trucks (e.g., CNG, electric). Alt 2. Option 3. – Other Value-Added Service Option: Respondents may propose another value-added option to the City. You must provide clear description of what you are proposing and pricing as necessary. 2.4 Alternate 3 – Recycling Only Alternate 3 may be proposed if a Respondent chooses to offer a “Recycling Only” service. Alternate 3 includes the following highlights (detailed Recycling Contact specifications and service standards are included in Attachment B – Draft Recycling ## Services Agreement): x The City intends to include all Multi Dwelling Units in the Agreement for Recycling collection services. x Recyclables collection will continue to be weekly. x The City may be implementing ownership of Recycling carts and dumpsters. ## Pricing for Contractor-owned Recycling carts vs. City-owned Recycling cart options will be requested. x If the City purchases Recycling carts, the City will pay for the roll out of the new Recycling carts and dumpsters (approximately by first half of 2027). The City will arrange for and pay the costs of initial roll-out, including assembly and delivery, of the new City Recycling cart. The Recycling Contractor shall be responsible for all Recycling cart and dumpster management services (e.g., repairs, replacements, warranty work, size switches, storage and inventory management, etc.). City staff will not physically touch or store the carts or dumpsters. The Recycling Contractor will maintain an inventory of new and replacement Recycling carts, dumpsters, and parts (e.g., lids, wheels, axles), purchased by the City, sufficient to provide immediate replacement and repair services. x Per current operations, residents may request a second Recycling cart at no additional charge. This option for a second Recycling cart will be promoted by the City as a means to provide adequate Recycling cart capacity for large generators of Recyclables. The Alternate 3 proposal pricing worksheet is provided in the Forms section E.3. 2.4.1 Value-Added Options for Alternate 3 Alt 3. Option 1. – Increased Textile Recycling: Respondents may propose an option for textile Recycling at the curb to include reusable and nonreusable clothing, shoes, and textiles and explain how these products will be recycled. Alt 3. Option 2. – Reduced Contamination at Multi Dwellings: Respondents may propose additional means to reduce contamination of Recyclables at Multi Dwellings. ## J1, Attachment 2 ## Council Packet Page Number 349 of 483 RFP for City of Maplewood Trash and Recycling Collection Services x 14 Alt 3. Option 3. – Alternative Fuels: Respondents may propose the use of alternative fuels for trucks (e.g., CNG, electric). Alt 3. Option 4. – Other Value-Added Service Option: Respondents may propose another value-added option to the City. You must provide clear description of what you are proposing and pricing as necessary. ## 3. Multi-Dwelling Unit Recyclables Collection Requirements The following collection requirements are for Recycling service only at Multi Dwellings and do not pertain to curbside Recycling service at Single Dwelling Units or Multi Dwellings with curbside Recyclables collection (such as townhomes and manufactured homes). No less than weekly, single-stream Recyclables collection will be provided by the Contractor from Multi Dwellings for the properties listed in Attachment C. Multi Dwelling Recycling stations will likely be a cluster of Recycling carts or a Recycling dumpster, or both. Carts and dumpsters shall be provided by the City. The number and location of Multi Dwelling Recycling stations shall be adequate in number, convenient in location, and accessible to all Multi Dwelling residents. The Multi Dwelling Recycling stations must be planned to be of sufficient capacity and collection frequency to avoid overflowing of Recyclable materials. Payment to the City or the Recycling Contractor shall be on the basis of “$ per Multi Dwelling unit per month”. The Contractor, together with the building owner and City staff, shall propose the number and location of the Multi Dwelling Recycling containers for each Multi Dwelling building, but the City retains the right to approve the service levels. In Form B (Questionnaire), Respondents should clearly describe their proposed process for planning the Multi Dwelling Recycling stations, Recycling containers, and service levels to avoid overflowing of Recyclable Materials. Respondents should clearly describe in Form B (Questionnaire) how they intend to set up the Multi Dwelling Recycling system to provide clear educational signage and other public education tools to help reduce contamination and maximize diversion of waste by recycling. ## 4. City Buildings and Parks Facilities The Contractor shall collect Trash, Organics, and Recyclables at the following City facilities and service levels at no additional charge to the City. The costs of these Trash, Organics and Recycling collection services shall be embedded into the Respondents’ proposed prices for residential collection services. ## 1. City Hall, 1830 County Road B East x 1 – 95-gallon organic cart (weekly) x 6 – 95-gallon Recycling cart (weekly) x 1 – 4-yard trash dumpster (twice a week) ## 2. Community Center, 2100 White Bear Avenue ## J1, Attachment 2 ## Council Packet Page Number 350 of 483 RFP for City of Maplewood Trash and Recycling Collection Services x 15 x 1 – 6-yard organics dumpster (weekly) x 3 – 6-yard dumpsters (twice a week) x 4 – 95-gallon Recycling carts (weekly) x 1 – 4-yard cardboard recycling dumpster (weekly) ## 3. Public Works, 1902 County Road B East x 1 – 95-gallon organics cart (weekly) x 2 – 6-yard trash dumpster (weekly) x 8 – 95-gallon Recycling carts (weekly) ## 4. South Fire Station, 600 McKnight Road x 2 – 95-gallon Trash arts (weekly) x 2 – 95-gallon Recycling carts (weekly) 5. Old Fire Station - Leased to BCA, 1955 Clarence St x 3 – 95-gallon Trash Carts (weekly) x 2 – 95-gallon Recycling carts (weekly) ## 6. North Fire Station, 1530 Hazelwood Street x 1 – 95-gallon organics cart (weekly) x 1 – 4-yard trash dumpster (weekly) x 1 – 4-yard Recycling dumpster (weekly) ## 7. Fire Training Facility – 1881 Century Avenue North x 3 - 95-gallon Trash Carts (weekly) x 1 – 4-yard trash dumpster (on call) x 3 – 95-gallon Recycling carts (weekly) ## 8. Nature Center – 2659 Seventh Street x 1 – 95-gallon organics (monthly) ## 9. Bruentrup Heritage Farm – 2170 County Road D x 5 – 95-gallon Trash Carts (weekly) x 2 – 95-gallon Recycling carts (weekly) 10. Parks and Events ## a. Afton Heights – 63 North Sterling Street ƒ 1 – 8-yard trash dumpster (seasonally - weekly) ## b. Hazelwood Park – 1663 County Road C ## J1, Attachment 2 ## Council Packet Page Number 351 of 483 RFP for City of Maplewood Trash and Recycling Collection Services x 16 ƒ 1 – 8-yard trash dumpster (seasonally – weekly) ƒ 1 – 8-yard recycling dumpster (seasonally – weekly) ## c. Gethsemane Park – 2401 East Seventh Street ƒ 1 – 8-yard trash dumpster (weekly) ## d. Wakefield Park, 1590 Frost Ave ƒ 1 – 8-yard trash dumpster (weekly) ƒ 1 - 4-yard trash dumpster (weekly) ƒ 1 – 4-yard recycling dumpster (weekly) ## e. Harvest Park, 2561 Barclay Street ƒ 2 – 8-yard trash dumpsters (weekly) ƒ 1 – 4-yard recycling dumpster (weekly) ## f. Goodrich Park, 1980 North St. Paul Road ƒ 1 – 8-yard trash dumpster (seasonally - weekly) ƒ 1 – 8-yard recycling dumpster (seasonally - weekly) g. Friday Night Fireworks/Touch a Truck Event (once a year in September) ƒ 30 – 95-gallon Recycling carts ƒ 1 – 20-yard recycling dumpster ƒ 1 – 20-yard trash dumpster ƒ 2 – 30-yard trash dumpsters The carts and dumpsters shall be placed at specific, City-designated locations. The exact service levels (e.g., cart and dumpster size) will be negotiated with the successful Contractor. Collection of Trash and Recyclables at city buildings will be at least weekly or on-call for specific buildings, and Collection of Trash and Recyclables at City Parks will be once, twice, or on-call for specific parks and will be negotiated with the successful Contractor. Proposed changes to the current service levels must be specified in Form B (Questionnaire). City Parks Department staff are responsible for delivering bags of Trash and Recyclables from various City park Trash and Recycling containers and depositing them in specific park dumpsters to be serviced by the Contractor. Respondents should clearly describe their proposed process for planning the number of Trash and Recycling containers and collection frequencies at the City buildings & parks to avoid overflowing of Trash and Recyclable Materials. ## 5. Yard Waste Alternate 1 and Alternate 2 must assume current subscription Yard Waste service for residential Single Dwelling Units. This includes weekly Yard Waste collection from April ## J1, Attachment 2 ## Council Packet Page Number 352 of 483 RFP for City of Maplewood Trash and Recycling Collection Services x 17 through November (weather permitting). Yard Waste shall be picked up on the same day as Trash collection. Subscription Yard Waste service shall include collection from one, large (95 gallon) cart and up to five (5) additional compostable bags of Yard Waste. Alternate 1 and Alternate 2 also include continuing the option for residents to use the “pay-per-bag” (also known as “on-call”) Yard Waste service. Prices proposed shall be all inclusive of Yard Waste tipping fees. Yard Waste prices shall not be adjusted for fuel price changes. Billing for the Yard Waste subscription service will occur monthly. Residential Single Dwelling Units may opt into the Yard Waste subscription service at any time and be billed monthly for the subscription going forward. ## 6. Bulky Items Alternate 1 and Alternate 2 must assume the current Bulky Item collection service for residential Single Dwelling Units, including the Fall Clean Up Campaign held in October each year which allows residents to place bulky items at the curb at a reduced rate throughout the month of October. The list of Bulky Item categories is contained in Form I. The Contractor is responsible for billing all collection and disposal fees related to Bulky Item collections and proposed prices shall be inclusive of all such disposal fees. Bulky Item prices shall not be adjusted for fuel price changes. A Value-Added Option and more efficient means of bulky waste management that moves materials up the waste hierarchy for reuse is encouraged. ## 7. Spring Clean Up Event The Trash Contractor shall support collections of mixed municipal solid waste and bulky items at the Spring Clean Up event as produced by the City in the spring (April/May) of each year, usually held at Ramsey County’s Aldrich Arena facility (1850 White Bear Avenue). These services will be provided at no cost to the City as part of the overall contract. Refer to 2026 Spring Clean Up Flier for more details on Attachment E. The Maplewood Spring Clean Up is a one-day event open to City residents for drop-off of special residential Bulky Items and other materials from 8 a.m. to 1 p.m. Residents pay by load/vehicle size. The Trash Contractor will support invoicing at the entry gate, with City staff taking in and managing the fees submitted at the Spring Clean Up event. City staff assist with vehicle check in and traffic control services at the Spring Clean Up event. City staff also supplements the Contractor’s staff used for unloading materials from resident's vehicles and loading into dumpsters. The Spring Clean Up involves other secondary contractors handling recycling and other specialized waste materials for diversion. The City will contract directly with those other organizations; the primary Contractor does not need to handle these materials. These other specialized waste materials and secondary contractors include, but are not limited to: ## J1, Attachment 2 ## Council Packet Page Number 353 of 483 RFP for City of Maplewood Trash and Recycling Collection Services x 18 x Textiles (including reusable and nonreusable) x Bicycles (to be reused and recycled) x Small engines (that can be reused and recycled) x Document shredding x Electronics x Appliances x Mattresses that can be recycled x Tires and rims There is no prime – subcontractor structure implied or needed with these other Spring Clean Up partner organizations listed above as the City contracts directly with these secondary contractors. The list of other materials and other Spring Clean Up partner organizations handling specialized waste items is expected to change from year to year during the term of the Agreement. The City reserves the right to continue to contract for these other Spring Clean Up services. The Trash Contractor will provide receiving, handling, hauling and disposal services for mixed solid waste and bulky metals as received by residents at the Spring Clean Up. The Contractor provides collection equipment (e.g., roll-off boxes; rear-load garbage trucks), operator labor, other helpers, and hauling/disposal services for the mixed solid waste and bulky metals received at the Spring Clean Up event. The Trash Contractor will offer these services at no cost to the City as part of the overall contract. Over the past two years, the following data summarizes the approximate average amounts of materials collected, equipment used and labor used by the current Spring ## Clean Up Contractor: x x Average amount of materials disposed as MSW/Construction = 35.67 tons per event x Average amount of metal = 5.69 tons The above data is for RFP background information and assumptions only. These past Spring Clean Up events may not be reflective of level of effort of future events and the City does not guarantee any minimum amount of work or material. Respondents shall summarize their approach for providing collection services at the Spring Clean Up events in Form B (Questionnaire). Respondents shall describe their experience in providing Recycling collection services or other diversion opportunities at such community events. ## 8. Public Education and Outreach The City intends to enhance public education and outreach related to Recycling and general Trash issues during the term of the Contract. The Contractor shall be considered a full partner in public education planning and implementation. Minimum public education responsibilities are specified in the draft Agreement(s). ## J1, Attachment 2 ## Council Packet Page Number 354 of 483 RFP for City of Maplewood Trash and Recycling Collection Services x 19 In their proposals, Respondents should clearly describe how these minimum public education tools will be implemented and are encouraged to offer additional value-added public education/outreach tools. ## 9. Pollution Reduction and Environmentally Sustainable Initiatives The Contractor shall demonstrate a commitment to reducing air pollution from collection vehicles. In addition, the Contractor shall keep the City informed of their current efforts and future plans to reduce greenhouse gas emissions (from collection operations, processing operations, transporting materials to market, etc.) as well as any environmentally sustainable initiatives that are a part of the Contractor’s business operations or are planned for the future. If the Respondents have a sustainability plan for their company, this should be cited and summarized in your proposal. ## 10. Annual and Monthly Reports Each month and yearly by February 7, the Contractor shall submit to the City a report with the following minimum requirements: x x Quantities of recyclables by material type x Recycling participation rates x Overall trash/bulky items/yard waste collected x Cart sizes in use x Safety reports x Log of customer complaints and service improvements The City will review, comment, and if acceptable, approve the report. 11. Billing The Contractor shall bill accounts no less frequently than on a quarterly basis. Only prices and charges specified in the Agreement shall be included; no additional fees or charges are allowed (e.g., administrative fees, environmental charges, etc.). 12. Term of Contract The term of the new trash and recycling Agreement will be a period of five (5) years from July 1, 2027, through June 30, 2032. The City may consider extensions. The final decision on any Agreement extension will be at the City’s sole discretion. ## 13. Submitting Proposals To the best of its ability, the City will use the process and schedule outlined below in the RFP for its decision-making regarding this RFP. ## 13.1 RFP Schedule The following RFP schedule reflects current City plans. This schedule is subject to change by the City. ## J1, Attachment 2 ## Council Packet Page Number 355 of 483 RFP for City of Maplewood Trash and Recycling Collection Services x 20 July 29, 2026 City releases RFP packet August 10, 2026, 4:00 p.m. Questions from Respondents due and Respondents notify City of intent to submit a proposal August 17, 2026 Addendum released (if needed) August 26, 2026; 4:00 p.m. Proposals due September 23-25, 2026 Respondent interviews (if needed) October 12, 2026 City Council reviews staff report and may authorize finalization of Contract(s) October 13 – November 10, 2026 Contract Negotiations November 23, 2026 City Council authorizes execution of final ## Contract(s) July 1, 2017 New Contract(s) services begin 13.2 Notification of Intent Prospective Respondents interested in responding to this RFP should notify the City via email of their interest, and to allow the City to communicate efficiently with Respondents. Notifications of intent should be sent to the City’s designated contact person: ## Ms. Shann Finwall, Sustainability Coordinator ## E-mail: Shann.Finwall@maplewoodmn.gov Notifications shall include the Respondent’s contact person’s name, title, address, phone number, and e-mail address. Notification of intent should be made by Wednesday, July 29 by 4pm. It is the responsibility of the Respondents to ensure their Notification of Intent is received by the City. 13.3 Questions Questions, requests for clarification or requests for information about this RFP packet or City process must be submitted only via email by Monday, August 10 by 4 p.m. to the City’s designated RFP contact person, Shann Finwall. The City’s response to any questions will be emailed to all prospective Respondents by close of business Friday, Monday, August 17, 2026. ## 13.4 City Designated Contact Respondents should only communicate with the City’s designated contact person. Any other unauthorized contact concerning this RFP with any other City staff, County staff, County consultant, or City Council Members may subject the Contractor to disqualification from further consideration. This restriction will be in effect from the date ## J1, Attachment 2 ## Council Packet Page Number 356 of 483 RFP for City of Maplewood Trash and Recycling Collection Services x 21 this RFP is released through the date of final Agreement execution unless this restriction period is modified by the City. ## 13.5 Proposals Held Confidential Proposals will be treated in accordance with Minnesota Statutes 13.591, Subdivision 3 (b), Data Practices Act. Only the company names of Respondents submitting proposals will be made public during the restriction period. All proposal documents shall be held as confidential until the new Agreement is executed. 13.6 Review of Proposals A City proposal review committee will review and analyze the details of the qualified submitted proposals (see the Evaluation Criteria Section within this RFP). City staff will then make a recommendation to the City Council. 13.7 Negotiations City staff will negotiate with the top ranked Respondent(s) to finalize an Agreement. If negotiations with top ranked Respondent(s) are not successful, the City may then initiate negotiations with second ranked Respondent(s), and so on. The City reserves the right to negotiate specific work elements with a Respondent into an Agreement of lesser or greater expense than described in this RFP packet or in the Respondent's proposal. 13.8 Award of Contract Once a final Agreement (or Agreements) has (have) been successfully negotiated, City staff will present its recommendations to the City Council. The City Council may then authorize the Mayor and City Manager to execute a final Agreement (or Agreements). ## 13.9 New Contract Collection services under the new Agreement(s) are scheduled to commence operations on July 1, 2027. Planning, preparations and transition implementation activities will take place prior this date. ## 14. Proposals May be Rejected in Whole or Part The City of Maplewood reserves the right to: x x Reject any or all proposals. x Reject parts of proposals. x Negotiate modifications of proposals submitted. x Accept part or all of the proposals on the basis of consideration(s) other than price. ## J1, Attachment 2 ## Council Packet Page Number 357 of 483 RFP for City of Maplewood Trash and Recycling Collection Services x 22 xx Contract with two or more Respondents for selected service elements. ## 15. How to Submit Proposals Proposals will be accepted only from those who submitted a Notification of Intent as described in this RFP. Proposals shall be submitted to City Hall per the deadline in Section 13.1, addressed or delivered as follows: ## Enclosed: “Trash and Recycling Collection Service Proposal” ## Shann Finwall, Sustainability Coordinator ## City of Maplewood ## Parks and Natural Resources Division ## 1830 County Road B East ## Maplewood, MN 55109 Proposals will be date-stamped and treated as confidential during the RFP process in accordance with Minnesota Statutes 13.591, Subdivision 3 (b), Data Practices Act. Five (5) written, bound, hard copies of the Respondent’s full proposal packet shall be submitted. One electronic copy of the full proposal packet must also be submitted via email OR on a USB “jump drive” (or suitable alternative electronic format) inside of the sealed envelope. The proposal file must be formatted in Microsoft Word or a suitably compatible alternative. ## 16. Proposal Content ## 16.1 Proposal Contact Checklist Qualified proposals must include all the elements referenced in this RFP. A Proposal Content Checklist can be found in Form A. 16.2 References In Form B (Questionnaire), Respondents must include a list of three references including other municipal or other government agency clients receiving similar services. 16.3 Litigation In Form B (Questionnaire), Respondents should include a statement as to any litigation in the past five years within the State of Minnesota and the current status of that litigation. ## 16.4 Price Worksheet(s) Respondents must complete a proposal response to Alternate 1 and/or Alternate 2 and/or Alternate 3 within the price worksheet (Form E). Respondents may complete additional alternate price worksheets designed by the Respondent as well, but these ## J1, Attachment 2 ## Council Packet Page Number 358 of 483 RFP for City of Maplewood Trash and Recycling Collection Services x 23 must be clearly labeled as an “Alternate” with an associated, descriptive title. The Contractor’s proposal narrative must clearly describe details of the proposed operations of the alternate. ## 16.5 Pay As You Throw (PAYT) The PAYT price increment percent between Single-Family Dwelling’s Trash service levels is based on the total price including disposal costs, taxes and City cart fee. The Respondents proposed total PAYT price increments should increase each year after the first Agreement year (2027). The Agreement Year 1 (2027) PAYT increments shown in the table below are the same as PAYT increments for total 2026 prices. The intent is to keep the PAYT price increments the same for the first year of the new Trash Agreement. The City’s PAYT Policy suggests the total price increments between Trash service levels should be at least fifty percent (50%) by Agreement year five (2031). The City’s proposed time schedule for implementation of this PAYT Policy is presented in the table below. The intent is to gradually phase in the increases in price increments over time in order to reach effective PAYT incentives by the end of the term of the Agreement without a significant change in any one year. The City has implemented a Pay as You Throw (PAYT) system to increase the percentage of price increments between Trash Cart sizes and encourage a reduction in trash and an increase in recycling. The intent is a gradual increase in price increments over time to reach effective PAYT incentives without a significant change in any one year. To accomplish this, the City adjusts just the disposal cost of the trash to create the price increments between cart sizes. To do this, the yearly disposal revenue is calculated using the increase in the disposal fee from one year to another, times the current number and size of Trash Carts. The disposal fee is adjusted to create greater increments, while retaining the increase overall. The PAYT rates are negotiated with the Trash contractor in approximately August of each year once next year’s disposal fees have been set by the Ramsey-Washington Recycling and Energy Center. Following is an example of the yearly adjustment: ## J1, Attachment 2 ## Council Packet Page Number 359 of 483 RFP for City of Maplewood Trash and Recycling Collection Services x 24 The City also intends to work with the Contractor to annually review and discuss the overall program financials, including the Contractor’s bottom line gross revenue from residential Trash collection fees and annual adjustments to disposal costs (i.e., changes pro-rated to the change in Trash disposal tipping fees at the R&E Center at Newport, MN). Agreement Year 1 (with no change in the current PAYT pricing schedule) will be used as the base year for purposes of discussion and planning for implementation of the next Agreement Year’s PAYT pricing schedule. The intent of these discussions and negotiations with the Contractor will be to work towards maintaining a similar revenue stream even though Maplewood residents may be switching to smaller, more right-sized Trash Carts. The Contractor’s costs of additional cart switching and a larger City-owned cart inventory will also be considered in these negotiations. Such negotiations should be completed by August 31 of each year so that a proposed PAYT pricing schedule for the next year’s residential Trash rates can be presented to City Council for review and approval. ## 17. Respondents May Team with Other Companies It is recognized that some Respondents may wish to sub-contract or otherwise partner with other companies for certain service elements. For example, Recyclables processing/marketing services could be handled by another organization as long as this teaming approach is specified in your proposal. This is allowed as needed, but all such sub-contractor or other teaming relationships must be explicitly described and approved by the City in writing prior to a sub-contractor performing any work. The City will contract with only one primary Contractor for each collection service. The Contractor shall be responsible to ensure any approved sub-contractor will meet the same Agreement terms and conditions. A company may be listed as a part of more than one team as long as this company submits a written certification that no collusion occurred between competing proposals. ## 18. RFP and Proposal to Become Part of Final Contract The contents of this RFP as amended, the successful proposal, and any written clarifications or modifications submitted by the successful Respondent and approved by the City shall become part of the contractual obligations and incorporated by reference into the final Agreement. If any provision of the final Agreement is in conflict with the referenced RFP or proposal, the final Agreement shall take precedent. ## 19. Evaluation Criteria The City will evaluate the proposals submitted to determine the best value for the City and its residents. A comprehensive set of criteria will be used to evaluate the merits of each proposal. Proposed prices alone will not be the sole evaluation criteria. ## J1, Attachment 2 ## Council Packet Page Number 360 of 483 RFP for City of Maplewood Trash and Recycling Collection Services x 25 Table 19.1 ## Proposal Evaluation Criteria ## Minimum Qualifications Relevant experience, references and capacity Pass/Fail ## Category Weight Economics/Price 35% Environmental and Safety 25% ## Proposal Content and Overall Responsiveness 20% Qualifications and Past Performance (e.g., Survey of other ## Cities) 10% ## Value Add Options 10% Total 100% The City’s evaluation criteria will include, but is not limited to, the following. 19.1 Economics x The proposed price of Trash and Recycling collection service from carts (e.g., price per household per month of collection services for SDUs and MDUs) x The proposed price of Yard Waste collection from SDUs in carts (monthly billed subscription service) and “pay-per-bag” (on-call service). x The proposed “Per Item Fee” price for Bulky Waste collection service, or other Value-Added Option for Bulky Waste collection. 19.2 Environmental & Safety x The proposal ensures adequate working conditions and safety procedures are in place to comply with all applicable federal, state, and local laws and regulations, including related to personal protective equipment (PPE) use. x The proposal meets the City's GHG reduction goals and ensures the safety to residents, workers, and the environment. x Innovations proposed to increase Recycling participation, tonnages and materials collected and reduce generation of Garbage. x Ability/willingness to provide Recycling collection and reuse opportunities for community events or City-sponsored events (e.g., Recycling of mattresses, carpeting, and/or appliances). ## J1, Attachment 2 ## Council Packet Page Number 361 of 483 RFP for City of Maplewood Trash and Recycling Collection Services x 26 ## 19.3 Proposal Content and Overall Responsiveness x Responsiveness to all provisions of this RFP packet, including accuracy and clarity of the submission. x Provided Value-Added Service Option(s) for the City to consider. 19.4 Qualifications x Strength of qualifications of the Respondents (together with any proposed subcontractors), especially related to the particular needs of the City. x Comments from the Respondent’s references. ## 20. Standard Contract Agreement Terms and Conditions The draft Agreement (Attachment A and Attachment B) contains the City’s terms and conditions for the following legal requirements: x ## x Liquidated Damages ## x Insurance and Other Legal Risk Management Requirements x Transfer of Interest ## x Data Practices ## x Contract Termination ## x Contractor’s Working Conditions and Employee Safety Procedures All Respondents must thoroughly review Attachment A – Draft Trash Services Agreement and Attachment B – Draft Recycling Services Agreement and their entire contents and then complete the respective Form(s) G – Acceptance of Draft Contract for Services appropriate to your proposed alternates. ## J1, Attachment 2 ## Council Packet Page Number 362 of 483 ## RFP for City of Maplewood Trash and Recycling Collection Services ## RFP Forms ## J1, Attachment 2 ## Council Packet Page Number 363 of 483 ## Proposal Forms Page i ## City of Maplewood ## RFP for Trash and Recycling Collection Services ## RFP PROPOSAL FORMS: Instructions ...................................................................................................................... 1 Form A: Proposal Content Checklist ............................................................................ 2 Form B: Respondent Questionnaire ............................................................................ 3 Form C: Certification of Binding Signature ................................................................. 13 Form D: Certification of Independent Proposal Pricing .............................................. 14 Form E: Price Worksheets ......................................................................................... 15 Form F: Lists of Trucks and Other Collection Equipment .......................................... 22 Form G.1: Acceptance of, or Exceptions to, Draft Trash Services Agreement .............. 23 Form G.2: Acceptance of, or Exceptions to, Draft Recycling Services Agreement ....... 24 Form H: Acknowledgement of Receipt of Addenda ................................................... 25 Form I: Bulky Waste Item Price Worksheet .............................................................. 26 ## J1, Attachment 2 ## Council Packet Page Number 364 of 483 ## Proposal Forms Page 1 ## City of Maplewood ## RFP for Trash and Recycling Collection Services ## PROPOSAL FORMS: ## RFP FORMS A THROUGH I ## Instructions Use this Word document to enter your responses to the RFP questions. When completed, print and sign the final forms for submittal with your proposal and submit an electronic copy on a USB flash/thumb drive (or suitable alternative electronic format) inside the sealed envelope. You may also print out this document, fill in your numeric answers by hand, attach additional sheets for typed narrative answers as needed, and then sign the forms. All forms completed manually must be clear and legible. In addition to the electronic format (via email OR USB flash/thumb drive), five (5) printed, “hard copies” of the Respondent’s full proposal packet must also be submitted (including one original version with signatures). ## J1, Attachment 2 ## Council Packet Page Number 365 of 483 ## Proposal Forms Page 2 ## Form A: Proposal Content Checklist Instructions: Check off the completed forms and other proposal sections to ensure that your proposal is complete and all forms are signed: ## տ Proposal Cover Letter ## տ Form A: Proposal Content Checklist ## տ Form B: Respondent Questionnaire (including references) ## տ Form C: Certification of Binding Signature ## տ Form D: Certification of Independent Proposal Pricing տ Form E: Price Worksheets (check all that apply): տ E.1 Alternate 1 – Bundled Trash and Recycling Price Worksheet ## տ E.2 Alternate 2 – Trash Only Price Worksheet տ E.3 Alternate 3 – Recycling Only Price Worksheet ## տ Form F: Lists of Trucks and Other Collection Equipment տ Form G: Acceptance/Exceptions to Draft Contracts (check all that apply): տ Form G.1: Acceptance of, or Exceptions to, Draft Trash Contract տ Form G.2: Acceptance of, or Exceptions to, Draft Recycling Contract ## տ Form H: Acknowledgement of Receipt of Addenda տ Form I: Bulky Waste Items Price Worksheet (Alternate 1 and 2) ## J1, Attachment 2 ## Council Packet Page Number 366 of 483 ## Proposal Forms Page 3 ## Form B: Respondent Questionnaire ## Instructions Use this form (available in Word format with expandable text fields for your answers) and attach additional pages as necessary to respond to each of the following questions. All Respondents must complete Form B. If any items are Not Applicable, please mark the Section “N/A”. Note: If this is a teaming arrangement, list all team members, providing: organization name, contact person name, address, telephone number, email, website, and contact person. The word “company” as used below includes partnerships, corporations, and/or sole proprietorships. ## General Contact Information: Name of Company Proposing: Click or tap here to enter text. Address: Click or tap here to enter text. Telephone: Click or tap here to enter text. Email: Click or tap here to enter text. Website: Click or tap here to enter text. Name of contact person: Click or tap here to enter text. Type of organization: Click or tap here to enter text. (e.g., corporation, joint venture, partnership, individual) Is this a “Team” proposal? ܆ Yes ܆ No If yes, list the name(s) of the other organizations proposing as a part of your Team. (A letter of intent to team should be included from each organization.) 1. Click or tap here to enter text. 2. Click or tap here to enter text. 3. Click or tap here to enter text. ## References Provide on separate page(s) collection service references. Provide at least three (3) municipal references. Include: x The name of the municipality or other government agency x Number of households served x Contract structure between the organization and current status x Type of materials collected x Summary of service level (e.g., weekly Trash collection; weekly or Every Other Week curbside Recycling in carts, etc.) ## J1, Attachment 2 ## Council Packet Page Number 367 of 483 ## Proposal Forms Page 4 If this is a teaming arrangement, collection service references for each team member should be submitted. ## Qualifications ## General Management Describe the management structure of your company, including local decision-making authority related to this Agreement. Click or tap here to enter text. ## Financial Stability and Strength Provide financial data for the previous three years (e.g., balance sheets, annual report). Click or tap here to enter text. ## Proposal Scope Respondents may propose on Alternate 1, Alternate 2 and/or Alternate 3 as specified in this RFP packet. Respondents may also propose their own alternate that you design yourselves, but the City encourages you to submit at least one of the three RFP- specified Alternates for comparison. Check all Alternates and Value-Added Service Options you are proposing. At least one Alternate (1, 2, or 3) is required. “Value Added Service Options” are supplemental variables and are not considered as substitutes to the Alternates, but add-ons that bring value to the contract. ܆ Alternate 1 – Bundled Trash and Recycling (as specified in this RFP packet) ܆ Alt 1. Option 1. – Recycling Billing ## ܆ Alt 1. Option 2. – Alternative Bulky Waste Collections ## ܆ Alt 1. Option 3. – Increased Textile Recycling ܆ Alt 1. Option 4. – Reduced contamination at Multi Dwelling Units ܆ Alt 1. Option 5. – Alternative Fuels ## ܆ Alt 1. Option 6. – Other Value-Added Service Option ܆ Alternate 2 – Trash Only (as specified in this RFP packet) ## ܆ Alt 2. Option 1. – Alternative Bulky Waste Collections ܆ Alt 2. Option 2. – Alternative Fuels ## ܆ Alt 2. Option 3. – Other Value-Added Service Option ## J1, Attachment 2 ## Council Packet Page Number 368 of 483 ## Proposal Forms Page 5 ܆ Alternate 3 – Recycling Only (as specified in this RFP packet) ## ܆ Alt 3. Option 1. – Increased Textile Recycling ܆ Alt 3. Option 2. – Reduced contamination at Multi Dwelling Units ܆ Alt 3. Option 3. – Alternative Fuels ## ܆ Alt 3. Option 4. – Other Value-Added Service Option ܆ Other Alternate – As designed by the Respondent (must be in addition to at least one of the above, RFP-specified Alternates 1, 2, or 3) ## Bulky Item Collection Experience (Relevant to Alternate 1 and Alternate 2) List and summarize your experience with providing Bulky Item collection services, whether collected via curbside or at clean-up events. Provide details on value-added options for services (see Sec 2.3.1 in the RFP) that you can offer to better bulky waste management and/or move materials up the waste hierarchy for reuse. Click or tap here to enter text. ## Special Events List and summarize your past experience with providing Trash and Recycling services at special events (e.g., community clean up events, other community events, etc.). Provide details on value-added services that you can offer to move materials up the waste hierarchy for reuse and other diversion. Click or tap here to enter text. ## Proposed Spring Clean Up Event Operations Describe your proposed operations for supporting collections from the City’s Spring Clean Up event. Provide details on value-added services that you can offer to move materials up the waste hierarchy for reuse. Click or tap here to enter text. ## Recycling Contamination as Collected (Relevant to Alternate 1 and Alternate 3) List the Recycling contamination rates (as collected) from your top performing communities referenced. Describe the methods used to measure contamination (as collected) in each instance. For example, summarize Recyclables composition sorts that include measurement of contamination rates. Summarize the reasons each community program has been successful in reducing Recyclables contamination (as collected) and your role. ## J1, Attachment 2 ## Council Packet Page Number 369 of 483 ## Proposal Forms Page 6 Click or tap here to enter text. ## Business Information Complete this section for the Respondent and, if applicable, each member of a teaming arrangement. Within the past five (5) years, has your company failed to complete a collection contract? ܆ Yes ܆ No If so, state name of parties to the contract, the date of the contract, and the reason for non-completion. If a bond was posted, state the contact information for the bond company. Click or tap here to enter text. Within the past five (5) years has your company, or any facility or property owned or operated by your company, failed to perform any of its contract obligations with any municipality, county or other public entity? ܆ Yes ܆ No If so, state the nature of the failure: Click or tap here to enter text. Within the last five (5) years, has your company, or any facility or property owned or operated by your company, ever been the subject of administrative or judicial action for alleged violation of the conditions of a permit issued by a governmental entity; or alleged violations of environmental, zoning, or public health laws or regulations? ܆Yes ܆ No If so, state the details and disposition: Click or tap here to enter text. Has your company submitting or any of its subsidiaries been a party to any lawsuits within the last five (5) years that may affect your ability to perform the services described in this RFP packet? ܆Yes ܆ No If so, list these lawsuits. Click or tap here to enter text. ## J1, Attachment 2 ## Council Packet Page Number 370 of 483 ## Proposal Forms Page 7 ## Proposal Description For each Alternate proposed, provide a clear summary of your proposed operations including explicit proposed deviations from the specifications within this RFP packet. Describe any expectations for City responsibilities not specified in this RFP packet. Click or tap here to enter text. ## Billing The Trash Contractor will be required to bill for Trash, Yard Waste (billed monthly), and Bulky Item services. Are you proposing to perform the Recycling billing? ܆ Yes ܆ No If yes, and if you are submitting an Alternate 1 proposal (Bundled Trash and Recycling), what is your proposed additional price to also bill for Recycling services under Option 1 as specified in the RFP (billing administrative costs only, not collection operations)? Click or tap here to enter text. ## Annual Fuel Adjustment Do you propose any form of annual fuel adjustment to reflect the changing prices of fuel used in your trucks? ܆ Yes ܆ No If yes, the City will restrict this to adjust the fuel cost portion of the collection fee only of your total costs (i.e., not applied to Trash disposal costs, taxes, City cart fee, etc.). What portion of the Trash and Recycling Collection fees do you propose to be allocated to your fuel costs? ___________% (Your proposed annual fuel adjustment will be applied to only this portion of your proposed collection fees.) Please clearly specify your proposed annual fuel adjustment formula and provide one or two hypothetical calculation examples of how this might work in changing your Trash and Recycling Collection Fee from Agreement Year 1 (7/1/2027 to 6/30/2028) to Agreement Year 2 (7/1/2028 to 6/30/2029). Click or tap here to enter text. ## Extra Bags of Trash What is your proposed price for an extra “overflow” bag of Trash: $ _____________bag. ## Extra Trash Cart What is your proposed price for an extra Trash Cart at the same Single Dwelling Unit? $______________ per Single Dwelling Unit per month (No annual adjustments allowed.) Click or tap here to enter text. ## J1, Attachment 2 ## Council Packet Page Number 371 of 483 ## Proposal Forms Page 8 ## Safety Plans and Records Summarize your safety plans for route collection operations, including PPE requirements and other safety protocols, to protect both residents and your workers. Click or tap here to enter text. Have you had any OSHA – reportable accidents within the past three years in Minnesota? If so, summarize the individual events, and corrective actions taken. Click or tap here to enter text. ## Transition What is your plan for transition of operations between the current operations and the new Contract operations? Describe proposed timing of these transitions including: truck acquisition (if needed); personnel training; moving of excess City Trash Cart inventory; public notices; new billing administration procedures; etc. Click or tap here to enter text. ## Cart Management Plan The City owns all Trash Carts. If the City owns the Recycling carts and dumpsters, the selected cart vendor will assist with delivery and distribution. The selected Contractor will then assist the City with Recycling carts and dumpsters inventory, size switches, repairs, maintenance, education labeling, warranty work, etc. Please describe how you will manage these tasks for the City. Click or tap here to enter text. Please provide a list of three municipalities that you manage carts for. Click or tap here to enter text. If the Contractor owns the Recycling carts and dumpsters, please describe your plan for distribution of carts prior to the start of the contract and cart management throughout the contract. Click or tap here to enter text. ## Use of RFID Tags on the Carts Do you propose to use the RFID tags embedded in the City’s Trash and Recycling carts to help maintain an accurate inventory of carts in your warehouse inventory? ܆ Yes ܆ No If yes, explain: Click or tap here to enter text. ## J1, Attachment 2 ## Council Packet Page Number 372 of 483 ## Proposal Forms Page 9 Do you propose to use on-board readers and the RFID tags embedded in the City’s Trash and Recycling carts to record set-outs by property? ܆ Yes ܆ No If yes, explain: Click or tap here to enter text. ## Planning for Multi Dwelling Unit Recycling Services (Relevant to Alternate 1 and Alternate 3) Describe your process for planning the Recycling service levels at Multi Dwelling Units to help assure no overflow of Recyclables. Also, describe your specific strategies you will implement to reduce contamination of Recyclables at Multi Dwelling Units; or assistance you’ve provided to properties that have had contamination issues. Click or tap here to enter text. ## Planning for Services at City Buildings & Parks Facilities Describe your process for planning the Trash and Recycling service levels at City buildings & parks facilities to help assure no overflow of Trash and Recyclables. Also, describe your specific strategies you will implement to reduce contamination of Recyclables at City buildings & parks facilities. Click or tap here to enter text. ## Proposed List of Recyclable Materials Do you plan to collect and recycle any additional Recyclable Materials other than the minimum items listed in Appendix C? ܆Yes ܆ No If yes, please itemize below, including your materials marketing strategy to assure consistent end market outlets and actual recycling of these items. Click or tap here to enter text. ## Proposed Destination of All Materials List the processing or disposal facilities for all non-Trash materials to be collected as a part of this Contract: Recyclables, Yard Waste, and Bulky Items. (Note: Trash must be delivered to the Recycling & Energy Center at Newport.) Click or tap here to enter text. ## Recyclables Marketing Plan (Relevant to Alternate 1 and Alternate 3) What is your plan to address the fluctuating market prices for Recyclables? Click or tap here to enter text. ## J1, Attachment 2 ## Council Packet Page Number 373 of 483 ## Proposal Forms Page 10 ## Proposed Bulky Item Collection and Recycling Plan (Relevant to Alternate 1 and Alternate 2) How will your proposed Bulky Item collection and disposal operations promote and provide more recycling/reuse of these items? Click or tap here to enter text. Are you proposing a Value-Added Service Option for bulky waste collection? If yes, please explain how your proposed program will be better for the City, and provide any pricing changes that would occur with this option (separate pricing sheets shall be used as necessary, and clearly labelled as Bulky Waste Value Added Service Option Pricing.) Click or tap here to enter text. ## Proposed Fall Clean Up Campaign Plan (Relevant to Alternate 1 and Alternate 2) What is your proposed percent discount for Bulky Items set out during the Fall Clean Up Campaign? Describe how you will promote this Campaign? How will you train your customer service call center staff about the Campaign? Provide details on value-added services that you can offer to move materials up the waste hierarchy for reuse. Click or tap here to enter text. ## Public Education The City and the Contractor will plan for a coordinated public education campaign. Does your company use “education tags” (e.g., “Oops” or similar tags) that are left by your collection crews at the time material is left behind? ܆Yes ܆ No If yes, attach an example of one such education tag from another community. x What other public education efforts have you used successfully in the past that are directly relevant to this scope of service? Click or tap here to enter text. x What are your plans for additional public education efforts? Click or tap here to enter text. x Describe your plan for the annual Recycling participation study. Click or tap here to enter text. x How do you propose educating residents who do not participate in curbside Recycling to improve Recycling participation? Click or tap here to enter text. Click or tap here to enter text. ## J1, Attachment 2 ## Council Packet Page Number 374 of 483 ## Proposal Forms Page 11 ## Customer Service and Other Community Relations Services Describe your call center plans. At a minimum, describe: x Where the call center will be located: Click or tap here to enter text. x Hours of live call center operations: Click or tap here to enter text. x Average call center response times (time from arrival of call to “live” Customer Service employee contact with caller): Click or tap here to enter text. x Methods to support your customer service representatives to train them on Maplewood-specific service elements and Contract standards: Click or tap here to enter text. x Do you currently use some form of “Frequently Asked Questions” (FAQs) together with standardized call center responses that are customized to a local community? If so, please provide a current example. Click or tap here to enter text. x Methods to link customer complaints to improved route services: Click or tap here to enter text. x Proposed means to coordinate changes in collection schedule under severe weather incidents: Click or tap here to enter text. ## Walk-Up Collection Services Describe your plans for Walk-Up collections from Maplewood residents with physical limitations: Click or tap here to enter text. ## On-Board Recycling Truck Cameras Are your collection trucks equipped with on-board, mounted video cameras to monitor Recyclable materials as they are being tipped into the truck hopper?: ܆Yes ܆ No If no, please explain how monitoring recycling is achieved and tracked without on-board cameras. (refer to Section 4.4 in Attachment B Draft Recycling Services Agreement) Click or tap here to enter text. ## J1, Attachment 2 ## Council Packet Page Number 375 of 483 ## Proposal Forms Page 12 Signature of person duly authorized to sign submittal on behalf of the Respondent: ## Authorized Signature Click or tap here to enter text. ## Printed Name Click or tap here to enter text. ## Date ## J1, Attachment 2 ## Council Packet Page Number 376 of 483 ## Proposal Forms Page 13 ## Form C: Certification of Binding Signature Instructions: All forms provided in this RFP are required to be completed and be executed by an official authorized to bind the Proposal offer. All completed forms shall be made a part of the Respondent’s proposal. All proposal forms must be signed by the same authorized person. The undersigned Respondent certifies that he/she has read the information submitted by the Respondent and has personal knowledge that the information submitted is true and correct. I swear that I am authorized to execute all Proposal forms included in this Proposal response to the RFP and to bind the Company to these agreements; and swear that I have read the information contained in this Proposal and that I have personal knowledge that it is true and correct. I, Click or tap here to enter text. (Name of Authorized Officer) Click or tap here to enter text. Click or tap here to enter text. (Title) (Respondent Firm name) Click or tap here to enter text. (Date) ______________________________________________________________. (Signature) ## J1, Attachment 2 ## Council Packet Page Number 377 of 483 ## Proposal Forms Page 14 ## Form D: Certification of Independent Proposal Pricing Instructions: This form shall be executed by the authorized official to bind the Company. The Respondent makes the following representations and certifications as part of this proposal: 1. The undersigned certifies that the Respondent has not directly or indirectly entered into any agreement, express or implied, with any other Respondent(s) (other than for purposes of forming a Team as defined and allowed in this RFP) for any of the following: A. Controlling of the price of such proposal(s). B. Limiting of the number of proposals or Respondents. C. Parceling or farming out to any Respondent(s) or other persons of any part of the Contract or any part of the subject matter of the proposal(s) or of the profits. 2. The undersigned certifies that they have not and will not divulge any or all of the contents of the sealed proposal to any person except those as a part of a legitimate team, partnership or other person with direct financial interest with your company until the City publicly releases this sealed information. 3. The undersigned respondent further certifies that the Respondent has not been a party to any collusion including, but not limited to, actions such as: A. Respondents restraining the freedom of competition by agreement to make a proposal at a fixed price or pre-arranged price limit; B. Refraining from submitting a proposal at a fixed or pre-arranged price limit; or C. Refraining from submitting a proposal. 4. The undersigned respondent further certifies that the Respondent has not engaged in any prohibited contact or conflict of interest with any City official or its agents such as, but not limited to: A. Discussion of service quantity, quality, or price in the prospective Contract or any other terms of said prospective Contract; or B. Any other prohibited discussions between the Respondents and City officials or agents concerning exchange of money or other things of value for special consideration in the award of a Contract. Signature of person duly authorized to sign submittal on behalf of the Respondent: Click or tap here to enter text. Click or tap here to enter text. Printed Name Date ____________________________________ ## Signature ## J1, Attachment 2 ## Council Packet Page Number 378 of 483 ## Proposal Forms Page 15 ## Form E: Price Worksheets Instructions: These price worksheet forms shall be executed by the authorized official to bind the company. If Respondent-specified alternate proposal(s) are submitted, a separate Form E – Price Worksheet must be included, labeled “Alternate” with an appropriate title, that clearly specifies the proposed costs of any such alternate provision. All Respondents should complete at least one RFP-specified alternate (Section E1, E2, and/or E3) of the following price worksheet as it relates to your proposal(s). Additional Respondent-specified alternate price worksheets may be submitted and are encouraged if they add value to Maplewood residents. E.1 Alternate 1 – Bundled Trash and Recycling ## E.1.1 Trash Collection Service at Single Dwelling Units Proposed Trash Collection Fee price per Single Dwelling Unit. Price must exclude Trash disposal tipping fees and should NOT include taxes or other charges. (Your proposed Trash Collection Service prices should include both the fuel related portion and the non- fuel related portion.) ## Trash Collection Fee ($ per Single Dwelling Unit per month) ## Trash Service Level ## Agreement Year 1 2 3 4 5 7/1/27 to 6/30/28 7/1/28 to 6/30/29 7/1/29 to 6/30/30 7/1/30 to 6/30/31 7/1/31 to 6/30/32 12 months 12 months 12 months 12 months 12 months ## Mini (20-gallon), Every Other Week ## (EOW): ## Mini (20-gallon), Weekly: ## Small (35-gallon) Weekly: ## Medium (65-gallon), Weekly: Large cart (95-gallon), Weekly: E.1.2 Disposal Costs for Trash Collected from Single Dwelling Units Disposal charges related to the cost of Trash tipping fees at the R&E Center shall be itemized on residents’ bills as a separate item from collection charges. In the table below, propose your Trash disposal prices for the first twelve (12) months of service in 2027-28 assuming the R&E Center tipping fees are set at $142.00 per ton (without any hauler rebate). Trash disposal prices for subsequent years will be adjusted proportionally to the change (up or down) of the actual R&E Center tipping fees minus any applicable rebates for each future year using the Pay as You Throw (PAYT) system. The disposal fee is adjusted to create greater increments, while retaining the increase overall. The PAYT rates are negotiated with the Trash contractor in ## J1, Attachment 2 ## Council Packet Page Number 379 of 483 ## Proposal Forms Page 16 approximately August of each year once the next year’s disposal fees have been set by the Ramsey-Washington Recycling and Energy Center. ## Proposed Trash Disposal Fee ($ per Single Dwelling Unit per month) 7/1/27 to 6/30/28 ## Trash Service Level 12 months ## Mini (20-gallon), Every Other Week (EOW): ## Mini (20-gallon), Weekly: ## Small (32-gallon) Weekly: ## Medium (65-gallon), Weekly: Large cart (95-gallon), Weekly: ## E.1.3 Seasonal Yard-Waste Collection Subscription Service The Contractor will own the Yard Waste carts. The Yard Waste season runs mid-April through mid-November and is collected weekly on the same day as trash collection. Service includes collection from a 95-gallon Yard Waste cart plus up to five (5) overflow Compostable Bags per Single Dwelling Unit. Compostable Bags must be used by residents for Yard Waste that is not contained loose in Yard Waste carts. Prices shall include all collection and Yard Waste disposal/composting facility tipping fees. (No annual fuel adjustments on any Yard Waste fees.) Billing for the Yard Waste subscription service will be monthly. Once a property subscribes and receives a Yard Waste cart, their subscription (and monthly payments) will begin. ## Seasonal Yard Waste Subscription Service ($ per Single Dwelling Unit per month) ## Agreement Year 1 2 3 4 5 7/1/27 to 6/30/28 7/1/28 to 6/30/29 7/1/29 to 6/30/30 7/1/30 to 6/30/31 7/1/31 to 6/30/32 ## Seasonal Yard Waste Subscription ## Service Option per month per month per month per month per month Large cart (95-gallon) plus five (5) overflow compostable bags, weekly (April – November): For each additional compostable bag, weekly ## J1, Attachment 2 ## Council Packet Page Number 380 of 483 ## Proposal Forms Page 17 ## E.1.4 “On-Call” (Pay Per Bag) Yard-Waste Collection Service The Contractor shall provide an “On-Call” (pay per bag) Yard Waste service option for residents in Single Dwelling Units. Prices shall include all collection and Yard Waste disposal/processing facility tipping fees. (No annual fuel adjustments on any Yard Waste fees.) Only Compostable Bags allowed. $ per Compostable Bag: $ Click or tap here to enter text. ## E.1.5 Recyclables Collection from Single Dwelling Units Proposed price for weekly Recyclables collection from Single Dwelling Units. Pricing will be requested for Contractor-owned Recycling carts vs. City-owned Recycling carts. Prices shall include all Recyclables processing/marketing costs and charges. Your proposed Single Dwelling Recyclables Collection Service prices should include both the fuel-related portion and the non-fuel-related portion. A. Recyclables Service from Single Dwelling Units – CITY OWNS CARTS ($ per Single Dwelling Unit per month) (Note: Recycling carts may be 35-gallon, 65-gallon, or 96-gallon in size. Collection shall be weekly for all Recycling carts. No price difference allowed between recycling cart sizes.) ## Recycling ## Service Fee (City Owned ## Carts) ## Agreement Year 1 2 3 4 5 7/1/27 to 6/30/28 7/1/28 to 6/30/29 7/1/29 to 6/30/30 7/1/30 to 6/30/31 7/1/31 to 6/30/32 12 months 12 months 12 months 12 months 12 months Recycling cart: B. Recyclables Service from Single Dwelling Units – CONTRACTOR OWNS ## CARTS ($ per Single Dwelling Unit per month) (Note: Recycling carts may be 35-gallon, 65-gallon, or 96-gallon in size. Collection shall be weekly for all Recycling carts. No price difference allowed between recycling cart sizes.) ## Recycling ## Service Fee (Contractor ## Owned Carts) ## Agreement Year 1 2 3 4 5 7/1/27 to 6/30/28 7/1/28 to 6/30/29 7/1/29 to 6/30/30 7/1/30 to 6/30/31 7/1/31 to 6/30/32 12 months 12 months 12 months 12 months 12 months Recycling cart: ## J1, Attachment 2 ## Council Packet Page Number 381 of 483 ## Proposal Forms Page 18 ## E.1.6 Recyclables Collection from Multi Dwelling Units Proposed price for Recycling service from Multi Dwelling Units. Pricing will be requested ## for Contractor-owned Recycling carts vs. City-owned Recycling carts. Initial Recycling cart assembly delivery will be rolled out by the City. Recycling dumpsters will be rolled out by the Contractor. Includes all Recyclables processing/marketing costs and charges. (Your proposed, Multi Dwelling Recyclables Collection Service prices should include both the fuel-related portion and the non-fuel-related portion.) A. Recyclables Service from Multi Dwelling Units – CITY OWNED CARTS ($ per Multi Dwelling Unit per month) ## Recycling Service (City Owned ## Carts) ## Agreement Year 1 2 3 4 5 7/1/27 to 6/30/28 7/1/28 to 6/30/29 7/1/29 to 6/30/30 7/1/30 to 6/30/31 7/1/31 to 6/30/32 12 months 12 months 12 months 12 months 12 months ## Proposed price per Multi Dwelling Unit per month: B. Recyclables Service from Multi Dwelling Units – CONTRACTOR OWNED ## CARTS ($ per Multi Dwelling Unit per month) ## Recycling Service (Contractor ## Owned Carts) ## Agreement Year 1 2 3 4 5 7/1/27 to 6/30/28 7/1/28 to 6/30/29 7/1/29 to 6/30/30 7/1/30 to 6/30/31 7/1/31 to 6/30/32 12 months 12 months 12 months 12 months 12 months ## Proposed price per Multi Dwelling Unit per month: ## J1, Attachment 2 ## Council Packet Page Number 382 of 483 ## Proposal Forms Page 19 ## E.2 Alternate 2 – Trash Only Alternate 2 includes Trash, Yard Waste and Bulky Item collection services only (i.e., no traditional residential curbside Recycling). ## E.2.1 Trash Collection Service at Single Dwelling Units Proposed Trash collection price per Single Dwelling Unit. Price must exclude Trash disposal tipping fees and should NOT include taxes or other charges. (Your proposed Trash Collection Service prices should include both the fuel related portion and the non- fuel related portion.) ## Trash Collection Fee ($ per Single Dwelling Unit per month) ## Agreement Year 1 2 3 4 5 7/1/27 to 6/30/28 7/1/28 to 6/30/29 7/1/29 to 6/30/30 7/1/30 to 6/30/31 7/1/31 to 6/30/32 ## Trash Service Level 12 months 12 months 12 months 12 months 12 months ## Mini (20-gallon), Every Other Week ## (EOW): ## Mini (20-gallon), Weekly: ## Small (35-gallon) Weekly: ## Medium (65-gallons), Weekly: Large cart (95 gallons), Weekly: Notes: Under this Alternate 2, the City will assume Trash disposal prices are the same as proposed under Alternate 1, Section E.1.2 (Disposal Costs for Trash Collected from Single Dwelling Units) unless specified otherwise. Under this Alternate 2, unless you specify otherwise in Form B (Questionnaire), it is assumed that your proposed prices for Yard Waste and Bulky Item collection services remain the same as per your Alternate 1 proposed prices (Sections E.1.3 and E.1.4 above). If you are only submitting under this Alternate 2 and not under Alternate 1, please fill out Forms in Sections E.1.3 and E.1.4 and indicate they are for your Alternate 2 (Trash Only) proposal. ## J1, Attachment 2 ## Council Packet Page Number 383 of 483 ## Proposal Forms Page 20 E.3 Alternate 3 – Recyclable Collection Service Only ## E.3.1 Weekly Recyclables Collection at Single Dwelling Units Pricing will be requested for Contractor-owned Recycling carts vs. City-owned ## Recycling carts. Proposed Recyclables price per Single Dwelling Unit; weekly collection service. Includes all Recyclables processing/marketing costs and charges. (Your proposed, Single Dwelling Recyclables Collection Service prices should include both the fuel-related portion and the non-fuel-related portion.) ## A. CITY OWNS CARTS ($ per Single Dwelling Unit per month) 7/1/27 to 6/30/28 7/1/28 to 6/30/29 7/1/29 to 6/30/30 7/1/30 to 6/30/31 7/1/31 to 6/30/32 Proposed price per ## Single Dwelling Unit per month ## B. CONTRACTOR OWNS CARTS ($ per Single Dwelling Unit per month) 7/1/27 to 6/30/28 7/1/28 to 6/30/29 7/1/29 to 6/30/30 7/1/30 to 6/30/31 7/1/31 to 6/30/32 Proposed price per ## Single Dwelling Unit per month ## E.3.2 Recyclables Collection at Multi Dwelling Units Provide a per unit price for proposed collection at MDU buildings served with carts and/or dumpsters. Pricing will be requested for Contractor-owned Recycling carts vs. City-owned Recycling carts. Includes all Recyclables processing/marketing costs and charges. (Your proposed Multi Dwelling Recyclables Collection Service prices should include both the fuel-related portion and the non-fuel-related portion.) ## A. CITY OWNS CARTS ($ per unit at MDUs per month) 7/1/27 to 6/30/28 7/1/28 to 6/30/29 7/1/29 to 6/30/30 7/1/30 to 6/30/31 7/1/31 to 6/30/32 Proposed price per unit at MDUs per month ## B. CONTRACTOR OWNS CARTS ($ per unit at MDUs month) 7/1/27 to 6/30/28 7/1/28 to 6/30/29 7/1/29 to 6/30/30 7/1/30 to 6/30/31 7/1/31 to 6/30/32 Proposed price per unit at MDUs per month ## J1, Attachment 2 ## Council Packet Page Number 384 of 483 ## Proposal Forms Page 21 Signature of person duly authorized to sign submittal on behalf of the Respondent: ______________________________________________ ## Authorized Signature Click or tap here to enter text. Click or tap here to enter text. Print Name Date ## J1, Attachment 2 ## Council Packet Page Number 385 of 483 ## Proposal Forms Page 22 ## Form F: Lists of Trucks and Other Collection Equipment ## Description of Collection Equipment and Routes: Instructions: This form shall be executed by the official authorized to bind the company. Information should be completed for each different model of equipment proposed (including any spares). This list should include equipment to service both residential (Single Dwelling Units and Multi Dwelling Units) and commercial accounts in the City. ## Trash and Yard Waste Collection Make of Chassis & ## Body ## Model Year # ## Capacity/Cu bic Yards ## Fuel ## Type ## Delivery Schedule, if not Currently ## Owned ## Recycling Collection Make of Chassis & ## Body ## Model Year # ## Capacity/Cu bic Yards ## Fuel ## Type ## Delivery Schedule, if not Currently ## Owned Signature of person duly authorized to sign submittal on behalf of the Respondent: ____________________________________________ ## Authorized Signature Click or tap here to enter text. Click or tap here to enter text. Print Name Date ## J1, Attachment 2 ## Council Packet Page Number 386 of 483 ## Proposal Forms Page 23 ## Form G.1: Acceptance of, or Exceptions to, Draft Trash ## Services Agreement Relevant to: x x Alternate 1 (Bundled Trash + Recycling), and x Alternate 2 (Trash Only) Click or tap here to enter text. [Respondent’s Company Name] has reviewed the draft City of Maplewood Contract (Attachment A) in the RFP. ܆ We have no changes to request to the draft Agreement, and we have no exceptions to the proposed Agreement language. We hereby certify that legal counsel for our company has reviewed the draft Agreement and accepts the language “as is”. If awarded the Contract by the City, we hereby certify that we will execute the final Agreement without any changes. ## Or ܆ We have exceptions to the draft Agreement language. We have proposed changes to the draft Agreement. We have attached a redlined (“tracked changes”) version of the draft Agreement that itemizes our changes or exceptions. We hereby certify that legal counsel for our company has reviewed the draft Agreement and accepts the language with the proposed changes. No other exceptions or changes are or will be proposed. If awarded the Agreement, we hereby certify that we will execute the final Agreement if our proposed changes are accepted by the City. Signature of person duly authorized to sign submittal on behalf of the respondent: ______________________________________________ ## Authorized Signature Click or tap here to enter text. Click or tap here to enter text. Print Name Date ## J1, Attachment 2 ## Council Packet Page Number 387 of 483 ## Proposal Forms Page 24 ## Form G.2: Acceptance of, or Exceptions to, Draft ## Recycling Services Agreement Relevant to: x Alternate 1 (Bundled Trash + Recycling), and x Alternate 3 (Recycling Only) Click or tap here to enter text.[Respondent’s Company Name] has reviewed the draft City of Maplewood Agreement (Attachment B) in the RFP. ܆ We have no changes to request to the draft Agreement, and we have no exceptions to the proposed Agreement language. We hereby certify that legal counsel for our company has reviewed the draft Agreement and accepts the language “as is”. If awarded the Agreement by the City, we hereby certify that we will execute the final Agreement without any changes. ## Or ܆ We have exceptions to the draft Agreement language. We have proposed changes to the draft Agreement. We have attached a redlined (“tracked changes”) version of the draft Agreement that itemizes our changes or exceptions. We hereby certify that legal counsel for our company has reviewed the draft Agreement and accepts the language with the proposed changes. No other exceptions or changes are or will be proposed. If awarded the Agreement, we hereby certify that we will execute the final Agreement if our proposed changes are accepted by the City. Signature of person duly authorized to sign submittal on behalf of the respondent: ______________________________________________ ## Authorized Signature Click or tap here to enter text. Click or tap here to enter text. Print Name Date ## J1, Attachment 2 ## Council Packet Page Number 388 of 483 ## Proposal Forms Page 25 ## Form H: Acknowledgement of Receipt of Addenda Acknowledge receipt of addenda to the City’s RFP for Recycling Collection Services with your signature. An opportunity to acknowledge up to five (5) addenda is included in this form but does not necessarily mean that five (5) addenda will be provided. ܆ Addendum 1 Click or tap here to enter text. (Date) ܆ Addendum 2 Click or tap here to enter text. (Date) ܆ Addendum 3 Click or tap here to enter text. (Date) ܆ Addendum 4 Click or tap here to enter text. (Date) ܆ Addendum 5 Click or tap here to enter text. (Date) Signature of person duly authorized to sign submittal on behalf of the Respondent: ______________________________________________ ## Authorized Signature Click or tap here to enter text. Click or tap here to enter text. Print Name Date Click or tap here to enter text. Click or tap here to enter text. Email Address Telephone ## J1, Attachment 2 ## Council Packet Page Number 389 of 483 ## Proposal Forms Page 26 ## Form I: Bulky Waste Item Price Worksheet This Form I should be used by Respondents electing to submit a proposal under Alternates 1 and 2. All Prices shall be in units of "$ per item." Prices in this schedule should include collection and disposal or processing. No other charges or fees may be included (e.g., administrative fees, environmental fees, fuel surcharges, etc.). There will be no annual adjustments to these Bulky Item prices or other changes without a written Amendment to the Agreement. This list is intended as a general guide for the types of Bulky Items to be collected. It is not intended to be an exhaustive list of all potentially Bulky Items eligible for collection under the new Agreement. Rather, these items represent the size and general handling characteristics as examples under each price category. The City or Contractor may request amendments to this list from time to time. ## Per-Item Fee Bulky Item Collections The following Bulky Item list shall be used for the provision of service: Appliance (without Freon) = $Click or tap here to enter text. Per Item Appliance (with Freon) = $Click or tap here to enter text. Per Item Bathtub (cast iron) = $Click or tap here to enter text. Per Item Bathtub (Steel or Fiberglass) = $Click or tap here to enter text. Per Item Bed – Headboard/Footboard = $Click or tap here to enter text. Per Item Bed Frame = $Click or tap here to enter text. Per Item Bookcase = $Click or tap here to enter text. Per Item Couch = $Click or tap here to enter text. Per Item Couch w/ hide-a-bed = $Click or tap here to enter text. Per Item Desk = $Click or tap here to enter text. Per Item Dining Room Table = $Click or tap here to enter text. Per Item Dresser = $Click or tap here to enter text. Per Item Electronics = $Click or tap here to enter text. Per Item End Table = $Click or tap here to enter text. Per Item Grill Charcoal = $Click or tap here to enter text. Per Item Grill Gas (no propane tanks) = $Click or tap here to enter text. Per Item Hutch = $Click or tap here to enter text. Per Item Kitchen Chair = $Click or tap here to enter text. Per Item Kitchen Table = $Click or tap here to enter text. Per Item ## Lawnmower/ Snowblower (Liquids must be drained) = $Click or tap here to enter text. Per Item Loveseat = $Click or tap here to enter text. Per Item Mattress/ Box Spring = $Click or tap here to enter text. Per Item Office chair = $Click or tap here to enter text. Per Item Recliner/ EZ chair = $Click or tap here to enter text. Per Item Roll of Carpet = $Click or tap here to enter text. Per Item Tire = $Click or tap here to enter text. Per Item Tire with Rim = $Click or tap here to enter text. Per Item Toilet = $Click or tap here to enter text. Per Item Other Items (specify) = $Click or tap here to enter text. Per Item ## J1, Attachment 2 ## Council Packet Page Number 390 of 483 ## RFP for City of Maplewood Trash and Recycling Collection Services ## RFP Attachments ## J1, Attachment 2 ## Council Packet Page Number 391 of 483 ## RFP for City of Maplewood Trash and Recycling Collection Services ## Attachment A ## Draft Trash Services Agreement ## J1, Attachment 2 ## Council Packet Page Number 392 of 483 ## SERVICE AGREEMENT BETWEEN THE ## CITY OF MAPLEWOOD ## AND ## [CONTRACTOR TBD] ## FOR ## COMPREHENSIVE RESIDENTIAL ## TRASH COLLECTION SERVICES * ( * including collection services for: yard waste, bulky items, spring cleanup, fall cleanup campaign, and trash collection from city facilities) ## J1, Attachment 2 ## Council Packet Page Number 393 of 483 Page i ## Table of Contents ## Page ## Contents 1. Introduction ........................................................................................................ 1 2. Definitions .......................................................................................................... 1 3. General Requirements for All Collections .......................................................... 1 3.1 Eligible Household Count ....................................................................... 1 3.2 Term of Contract .................................................................................... 2 3.3 Extension Options .................................................................................. 2 ## 3.4 This Agreement Takes Precedent Over RFP and Contractor’s Proposal2 3.5 Monthly and Annual Reports .................................................................. 3 3.6 Five-Year Implementation Plan .............................................................. 5 3.7 Annual Work Plan .................................................................................. 5 3.8 Annual Performance Review .................................................................. 5 ## 3.9 Public Education Information for Eligible Households ............................ 6 3.10 City Shall Approve All Contractor Public Education Tools ...................... 6 3.11 Missed Collections ................................................................................. 7 3.12 Postpone Trash Collection ..................................................................... 7 3.13 Collection Hours and Days ..................................................................... 7 3.14 Designated Contact Person ................................................................... 7 ## 3.15 Customer Complaints and Call Center Service ...................................... 8 3.16 Accuracy of Call Center Responses ....................................................... 8 3.17 Weighing of Loads ................................................................................. 9 3.18 Scavenging Prohibited ........................................................................... 9 3.19 Cleanup of Spillage or Blowing Litter ..................................................... 9 3.20 Disposal and Recovery at Licensed and Permitted Facilities Only ........ 9 3.21 Designated Disposal Facilities for Trash .............................................. 10 3.22 Recovery or Disposal of Yard Waste and Bulky Items ......................... 10 3.23 Vehicl e Re quirements .......................................................................... 10 3.24 Vehicle Inspections .............................................................................. 11 3.25 Personnel Requirements ...................................................................... 11 3.26 Litter Pickup ......................................................................................... 11 3.27 Truck Fluid Leaks or Spills ................................................................... 11 3.28 Safety ................................................................................................... 12 3.29 Truck and Driver Licenses and Permits ............................................... 12 3.30 Performance Monitoring ....................................................................... 12 3.31 Liquidated Damages ............................................................................ 12 3.32 Accommodations for Road and Other Construction Projects ............... 14 3.33 Ownership of Trash .............................................................................. 15 3.34 Equipment ............................................................................................ 15 4. Trash Collection Requirements ........................................................................ 15 4.1 Summary Scope of Services ................................................................ 15 ## 4.2 Collection Day Service Areas ............................................................... 15 4.3 Trash Service Levels ............................................................................ 15 ## J1, Attachment 2 ## Council Packet Page Number 394 of 483 Table of Contents (continued) ## Page Page ii 4.4 Trash Carts .......................................................................................... 16 ## 4.5 Same Day Collections with Recycling Service Areas ........................... 16 4.6 Participation in the Ramsey County/R&E Food Scrap Pickup Program 16 4.7 Point of Collection ................................................................................ 16 4.8 Collection Schedule Deadline .............................................................. 17 ## 4.9 Trucks Shall Be Equipped with Automatic Lifters ................................. 17 ## 4.10 Trucks Shall Be Equipped with Wind Screens ..................................... 17 4.11 Trucks May Be Equipped with RFID Data Management Systems ....... 17 4.12 Procedure for Handling Prohibited Materials ........................................ 17 4.13 Damage to Pavement .......................................................................... 18 5. Yard Waste Collection Requirements .............................................................. 18 ## 5.1 Voluntary Yard Waste Subscription Service ......................................... 18 ## 5.2 Yard Waste Cart Requirements ........................................................... 18 5.3 Base Yard Waste Service Level and Allowed Overflow Amounts ........ 18 ## 5.4 Scheduled Months for Yard Waste Collection Service ......................... 19 6. Bulky Item Collection Requirements ................................................................ 19 ## 6.1 Special Bulky Items Collection ............................................................. 19 7. Other Collection Service Requirements ........................................................... 19 ## 7.1 Separate Christmas Tree Collection Service ....................................... 19 ## 7.2 Food Scraps Pickup Program .............................................................. 19 ## 7.3 Municipal Facilities Collection Requirements ....................................... 19 8. Billing For Services .......................................................................................... 20 8.1 Trash Collection Fee ............................................................................ 20 ## 8.2 Pay As You Throw Price Schedule ...................................................... 20 8.3 Additional Trash Cart Price .................................................................. 21 8.4 Additio nal Ov ## erflow Trash Bag Price.................................................... 21 8.5 Trash Disposal Fees ............................................................................ 21 ## 8.6 Trash Disposal Fee Adjustments ......................................................... 21 ## 8.7 Trash Cart Exchange/Replacement Delivery Fee ................................ 21 ## 8.8 Yard Waste Removal Fee .................................................................... 21 ## 8.9 Yard Waste Overflow Fee .................................................................... 22 8.10 Special Bulky Items Fee ....................................................................... 22 ## 8.11 Spring Clean Up Event Fee ................................................................. 22 8.12 Fall Clean Up Campaign ...................................................................... 23 8.13 Electronic Waste Fee ........................................................................... 23 8.14 Other Bulky Items Fee ......................................................................... 23 8.15 Credits for Extended Vacations ............................................................ 23 8.16 Bad Debt / Delinquent Accounts .......................................................... 23 9. Insurance And Other Legal Requirements ....................................................... 24 9.1 Insurance ............................................................................................. 24 9.2 Workers’ Compensation Insurance ...................................................... 24 ## 9.3 Commercial General Liability Insurance ............................................... 24 ## 9.4 Commercial Automobile Liability Insurance ......................................... 25 9.5 Transfer of Interest ............................................................................... 25 9.6 Non-Assignment and Bankruptcy ......................................................... 25 ## J1, Attachment 2 ## Council Packet Page Number 395 of 483 Table of Contents (continued) ## Page Page iii 9.7 Dispute Resolution and Arbitration Procedures ................................... 25 9.8 Performance Bond ............................................................................... 25 9.9 General Compliance ............................................................................ 26 9.10 Independent Contractor ....................................................................... 26 9.11 Hold Harmless ..................................................................................... 26 9.12 Accounting Standards .......................................................................... 26 9.13 Retention of Records ........................................................................... 27 9.14 Data Practices ...................................................................................... 27 9.15 Inspection of Records .......................................................................... 27 9.16 Applicable Law ..................................................................................... 27 9.17 Agreement Termination ........................................................................ 27 ## 9.18 Employee Working Conditions and Contractor’s Safety Procedures ... 28 9.19 Agreement Amendments ..................................................................... 28 9.20 Agreement Amendments ..................................................................... 28 ## J1, Attachment 2 ## Council Packet Page Number 396 of 483 Page 1 1. Introduction This Agreement is made this day __________________, between the City of Maplewood, 1830 East County Road B, Maplewood, Minnesota 55109 (the “City”) and [CONTRACTOR TBD] (the “Contractor”). ## WITNESSETH: WHEREAS, the City supports a comprehensive residential Trash Collection program and desires that high-quality, cost-effective, Trash Collection services be available to all its residents with transparent pricing and minimum City administration; WHEREAS, the City released a request for proposals (“RFP”) for comprehensive Trash and Recycling Collection services (incorporated herein to this Agreement by reference); WHEREAS, the Contractor submitted a proposal (“Proposal”) to the City in response to the RFP (incorporated herein to this Agreement by reference); and WHEREAS, the Contractor submitted responses to the City’s questions about the Contractor’s proposal (incorporated herein to this Agreement by reference); and WHEREAS, the City Council authorized staff to begin negotiations with the Contractor to develop a draft Agreement; and WHEREAS, the City Council authorized execution of the Agreement. NOW, THEREFORE, the City and Contractor mutually agree to this Agreement, in consideration of the mutual promises and covenants contained herein. 2. Definitions Definitions for this Agreement are contained in Appendix A to this Contract. ## 3. General Requirements for All Collections The following general requirements are pertinent to all collections services: Trash (which includes Food Scrap Pickup Program (FSPP), Yard Waste, Bulky Items, City facilities Trash Collection services, Spring Clean Up and Fall Clean Up Campaign. More detailed specifications about Collection frequencies, levels and other factors unique to each type of service are described within specific Sections in this Agreement. ## 3.1 Eligible Household Count The total, approximate number of Single Dwelling Units (SDUs) eligible for this service is 9,332 SDUs, which includes townhomes and manufactured homes that have opted into the City’s trash service. According to the City’s solid waste ordinance, townhomes and manufactured homes can have their own private Trash Collection contract but can ## J1, Attachment 2 ## Council Packet Page Number 397 of 483 Page 2 opt into the City’s Trash contract. The City will provide a list of eligible households, current billing and service name, address, and service level as selected by the resident by November 1, 2027. Excluded from this eligible SDUs count are approximately 2,013 townhomes and manufactured homes that have not opted into the City’s Trash contract but could do so in the future. City will provide reasonable assistance to Contractor to educate and enroll eligible participates who have not opted into the City’s Trash Contract. Each year, by November 1, as a part of the annual report and work plan as defined in this Agreement, the City and the Contractor shall reconcile the changes to these household counts and agree on the new number. The City may use City construction permits, utility bills, and property tax identification numbers to monitor changes to the household counts. The Contractor may use its customer data base, billing records, and route data from their drivers and operations personnel to monitor changes to the household counts. 3.2 Term of Contract The term of the Agreement shall be from date of execution through June 30, 2032. Actual Collection service operations will be a period from July 1, 2027, through June 30, 2032. The City may consider an extension if mutually agreed to in writing by the City and the Contractor at least eighteen (18) months prior to the end of any current term of this Agreement. ## 3.3 Extension Options Any extension will be subject to the City’s sole determination of the service and of the City residents’ best interests. The basic elements and terms of this Agreement must be retained in place for such extensions. Minor amendments may be negotiated between both parties. The Contractor shall not consider the right of the City to extend the initial five (5) year and six (6) month term with extensions to constitute or imply any obligation by City to renew the Contract. Nothing in this Agreement shall be interpreted or implied to mean that the City will extend or negotiate beyond June 30, 2032. ## 3.4 This Agreement Takes Precedent Over RFP and Contractor’s Proposal The contents of the City’s Request for Proposal (RFP) for Trash and Recycling Collection Services (dated July 6, 2026), the Contractor’s proposal (dated ______________________ [TBD]), and the Contractor’s responses to City questions (dated ______________________ [TBD]) are part of the contractual obligations and are incorporated by reference into this Agreement. If any provision of this Agreement is in conflict with the referenced RFP, Contractor proposal, Contractor response, or other documents, this Agreement shall take precedent. ## J1, Attachment 2 ## Council Packet Page Number 398 of 483 Page 3 ## 3.5 Monthly and Annual Reports ## Monthly Reports The Contractor will submit to the City monthly reports. At a minimum, the Contractor shall include the following information in the monthly reports: x Trash Cart size/collection service level, including weekly and every other week ## (EOW). x Total quantities of trash collected (in tons). x Total quantities of yard waste collected (in tons). x Total quantities of bulky items collected (in tons or item counts), separated into regular bulky item collection and Fall Clean-Up Campaign collection of bulky items. x Revisions to any counts of eligible households served. x Number of Trash Cart switches, repairs, replacements, and Trash Cart purchases needed. x Service log of all resident addresses where education tags were left because of prohibited materials set out for trash collection or other forms of non-compliance. x Safety and accident reports. x Residents with walk-up service. x Gallons of fuel or mileage or vehicles traveled for the City’s greenhouse gas assessment. x Log of trash and organic weights from each City facility and park. The following logs are to be made available upon request by the City: x Log of all complaints, including the nature of the complaints, to include the following: names, addresses, and contact numbers of the complainants; the date and time received; the Contractor’s response; and the date and time of the response. x National call center details, including number of calls, speed to answer, call abandonment, and average call handle time. Monthly reports shall be due to the City by the fifteenth (15 th ) day of each month for the previous month’s data. The Contractor and City shall agree on mutually acceptable data report formats (e.g., Microsoft Word and/or Excel spreadsheet documents). ## Annual Reports At a minimum, the Contractor shall include the following information in the annual reports: ## J1, Attachment 2 ## Council Packet Page Number 399 of 483 Page 4 x Trash Cart size/collection service level, including weekly and every other week ## (EOW). x Total quantities of trash collected (in tons). x Total quantities of yard waste collected (in tons). x Total quantities of bulky items collected (in tons or item counts), separated into regular bulky item collection and Fall Clean-Up Campaign collection of bulky items. x Revisions to any counts of eligible households served. x Number of Trash Cart switches, repairs, replacements, and Trash Cart purchases needed. x Service log of all resident addresses where education tags were left because of prohibited materials set out for trash collection or other forms of non-compliance. x Safety and accident reports. x Residents with walk-up service. x Gallons of fuel or mileage or vehicles traveled for the City’s greenhouse gas assessment. x Log of trash and organic weights from each City facility and park. x Total number of households served by: o Single-Dwelling Units served. o Dwelling Units within homeowners’ associations (e.g., townhomes, manufactured home, or other planned unit developments). o Route by day. x National call center details, including number of calls, speed to answer, call abandonment, average call handle time and customer service improvements based on the net promoter scores. The following logs are to be made available upon request by the City: x Log of all complaints, including the nature of the complaints, to include the following: names, addresses, and contact numbers of the complainants; the date and time received; the Contractor’s response; and the date and time of the response. Annual reports shall be due by February 7 of each year for the previous year’s data. The Contractor and City shall agree on mutually acceptable data report formats (e.g., Microsoft Word and/or Excel spreadsheet documents). The Contractor will be encouraged to include in its annual report recommendations for continuous improvement in the City’s trash program (e.g., public education, customer service communications, etc.). ## J1, Attachment 2 ## Council Packet Page Number 400 of 483 Page 5 ## 3.6 Five-Year Implementation Plan By March 1, 2027, the City and the Contractor shall develop an overall implementation plan that identifies all tasks and assignments not yet specified in this Agreement. This implementation plan shall include all future major activities, including (but not limited to): x Means to maintain adequate Trash Cart inventory records, including addressing the potential use of the RFID tag cart identification system. x Possible Organic Waste collections. x Details of the PAYT schedule for each future Agreement year. x Improvements in routing (including possible Collection Service Area consolidation or other changes in the day certain schedule and service areas). ## 3.7 Annual Work Plan The Contractor shall submit an annual work plan proposal no later than November 1 for the upcoming calendar year to outline key priorities for system improvements. Items to be included in the annual work plan are any proposed amendments to the “five–year” implementation schedule as outlined above, customer service improvements based on the net promoter scores, household audits (as needed), discussions regarding the feasibility of on call walk up service, and proposed improvements to the Spring Clean Up and Fall Clean Up Campaign. Public education tools shall be itemized and approximate timelines described. Other service improvements may also be included in the annual work plan. The City shall review and approve the work plan during the Annual Performance Review outlined below. The annual work plan shall be incorporated by reference as amendments to this Agreement. ## 3.8 Annual Performance Review Upon receipt of the Contractor’s annual report, the City shall schedule an annual meeting with the Contractor. The objectives of this annual meeting will include, but not be limited to: x Review Contractor’s annual report. x Review Contractor’s performance based on feedback from residents to the City’s ## Environmental and Natural Resources (ENR) Commission, City Council, and City staff. x Review Contractor’s recommendations for improvement in the City’s Trash Collection program, including enhanced public education and other opportunities as contained within the annual work plan for the upcoming year. x Review City staff recommendations for Contractor’s service improvements. ## J1, Attachment 2 ## Council Packet Page Number 401 of 483 Page 6 x Discuss the Pay As You Throw (PAYT) pricing schedule, including careful review of the actual number of Trash Carts by size from the previous Agreement year, Trash Cart switches by Trash Cart size, and agree upon the details of PAYT price increments for the next Agreement year. (Note: The Contractor’s proposed PAYT price schedule for each subsequent year should be proposes and submitted to the City by August 31 of each year.) x Discuss other opportunities for improvement with the remaining years under the current Agreement. ## 3.9 Public Education Information for Eligible Households The City shall draft an annual solid waste educational flyer. The flyer shall be approved by the Contractor. The Contractor shall pay for the design, publication, and distribution via bulk mail delivery. The flyer will include an annual calendar specifying holiday Collection days. Quarterly, the Contractor will supply the City with a list of new resident accounts including name and address and the City will supply the Contractor with a list of resident names and addresses from the St. Paul Regional Water Services water bill on a quarterly basis– January 15, April 15, July 15, October 15. Education tags shall be left by Contractor’s Collection crews at the time any material is left behind without being collected to instruct residents why the material was not collected (e.g., Prohibited Materials, Bulky Items, Yard Waste, or other waste requiring separate Collection trucks). The Contractor shall have Maplewood specific content on its web site about the City’s trash and yard waste program, including an active hyperlink to the City’s web page containing trash and yard waste instruction for the City’s residents. The Contractor will work with the City to ensure customer service and public education are available in Spanish and Hmong where feasible. ## 3.10 City Shall Approve All Contractor Public Education Tools Whenever feasible, the Contractor shall submit a draft of any public education literature or other public education tools (e.g., web page instructions, “Call them all” telephone messages, etc.) for approval by the City, at least one (1) month before printing, distribution or other release of any such literature or tools. Whenever feasible the Contractor shall submit a draft of any “Call them all” telephone messages for approval by the City. The Contractor will include City contacts on the “Call them all” calling list to ## include the Community Development Director, Environmental Planner, and Front Desk Customer Service telephone lines. No Prohibited Mailings or public education materials or other communications to City residents shall be produced or distributed without prior City written approval. ## J1, Attachment 2 ## Council Packet Page Number 402 of 483 Page 7 ## 3.11 Missed Collections The Contractor shall have a duty to pick up missed Trash collections. The Contractor agrees to pick up all missed collections on the same day the Contractor receives notice of a missed Collection, provided notice is received by the Contractor before 11:00 a.m. on a business day. With respect to all notices of a missed Collection received after 11:00 a.m. on a business day, the Contractor agrees to pick up that missed Collection before 4:00 p.m. on the following business day. If the resident did not have their container in place for Collection at the time when the Contractor provided service, it is not deemed a “missed Collection.” ## 3.12 Postpone Trash Collection After adequate notice to the City, the Contractor may postpone collections due to severe weather or other causes outside the Contractor’s reasonable control. The Trash Contractor shall coordinate the postponement of collections with the City and the Recycling Contractor to the extent possible. The Contractor shall coordinate severe weather service postponement announcements with the City. Mixed messages shall not be broadcast to City residents. “Severe Weather” shall include, but not be limited to, those cases in which snow, sleet, ice or cold temperatures might jeopardize the safety of the Contractor’s staff or result in unsafe driving conditions. “Other causes” shall include, but not be limited to, those cases that occur beyond the Contractor’s control preventing regular Collection of selected routes. If collections are postponed, the Contractor shall notify the City. Upon postponement, Collection will be made on the next day following the conclusion of the service weather event, or as soon as possible. ## 3.13 Collection Hours and Days The City requires all such collections begin no sooner than 6 a.m. and shall be complete by 6:00 p.m. Furthermore, the City requires scheduled Collection days to be Monday through Friday, and as agreed upon Saturdays during holiday weeks. The Contractor may request City approval of exceptions to these time and day requirements (e.g., pursuant to the “Postpone Trash Collection” Section). The Contractor must request such exception from the City’s designated contact person via telephone or email prior to the requested Collection event, and specify the date, time and reason for the exception. ## 3.14 Designated Contact Person The City and Contractor shall provide a designated contact person for purposes of daily communications and reports prior to execution of the Agreement. Contractor’s designated contact person is Beverly Mathiasen, Municipal Services Manager, and the alternate contact person will be Justin Salo, Operations Manager. The Contractor shall immediately notify the City of any changes to these contact persons. The designated contact person, or his/her designated alternate, shall be available via phone and e-mail during customer service hours and whenever trucks are providing service within the City. ## J1, Attachment 2 ## Council Packet Page Number 403 of 483 Page 8 ## 3.15 Customer Complaints and Call Center Service The Contractor shall provide staffing of a telephone equipped office to receive missed Collection complaints and other complaints between the hours of 7:00 a.m. until 5:00 p.m. on all days of Collection as specified in this Contract. Phone calls to the Contractor for any reason must be answered by a “live person” rather than a recording within an average of one (1) minute of call connection or roll over to an answering machine/voice mail system to leave a message or a system to call back the customer. The Contractor may have music or City-approved educational information during the one (1) minute delay. Return calls to voice mail messages or call back systems must be returned within one (1) hour during the hours of 7:30 a.m. to 4:00 p.m. during regular business hours. Voice mail messages or call back requests left after 4:00 p.m. must be returned prior to 8:30 a.m. the next business day. Recorded messages of the Contractor shall request a daytime phone number where the caller can be reached. The Contractor may also request an email address for customers in addition to a daytime phone number. The Contractor shall have an answering machine or voice mail system activated to receive phone calls after hours. The address and telephone numbers of such office shall be given to the City in writing, with ten (10) days prior notice of changes therein. The address of this office as of the execution of the Agreement is __________[TBD]. The Contractor shall also allow complaints to be made electronically. Complaints on service will be taken and collected by the City and the Contractor. The City will notify the Contractor of all complaints it receives. The Contractor is responsible for corrective actions. The Contractor shall answer all complaints courteously and promptly. ## 3.16 Accuracy of Call Center Responses The City will produce a fact sheet containing frequently asked questions (“FAQs”) that are commonly received from residents about the Maplewood program. The FAQs fact sheet will also contain the recommended standard responses to be given by the City and Contractor customer service call center staff. Before the FAQs fact sheet is finalized, the City will solicit input and comments from the Contractor, but responsibility for the final document will rest with the City. The City may from time-to-time update the FAQs fact sheet as needed and will notify the Contractor and solicit input on the changes. The Contractor’s customer service call center staff serving the City shall be trained on the use and compliance requirements for following the FAQs fact sheet when answering questions from City residents. The City will notify the Contractor immediately if the City receives any legitimate complaints about the accuracy of answers given by the Contractor’s customer service ## J1, Attachment 2 ## Council Packet Page Number 404 of 483 Page 9 call center staff. The Contractor shall take corrective action to cure the mistake and notify the City of the actions taken and means to prevent recurrence. The City may make anonymous phone calls to the Contractor acting as if the call is from the general public to ask selected questions. If such calls are made, an email report summarizing the accuracy of the customer service representatives’ responses will be provided back to the Contractor. 3.17 Weighing of Loads Contractor will keep accurate records consisting of an approved weight slip with the date, time, Collection route, driver’s name, vehicle number, tare weight, gross weight, and net weight. Collection vehicles will be weighed after completion of a route or at the end of the day, whichever occurs first. A copy of each weight ticket shall be kept on file and made available for inspection upon request by the City. ## 3.18 Scavenging Prohibited All materials placed for Collection shall be owned by and are the responsibility of the occupants of residential properties until the Contractor handles them. Upon Collection by the Contractor, the materials become the property and responsibility of the Contractor. It is unlawful for any person other than the City’s designated Contractor to collect, remove, or dispose of designated solid waste after the materials have been placed or deposited for Collection in the City-purchased carts. The Contractor’s employees may not collect or scavenge through in any manner that interferes with the contracted services. ## 3.19 Cleanup of Spillage or Blowing Litter The Contractor shall clean up any material knowingly spilled or blown during the course of Collection and/or hauling operations. All Collection vehicles shall be equipped with at least one broom and one shovel for use in cleaning up material spillage. Collected solid waste shall be transported in a covered enclosed vehicle so that material does not drop or blow onto any public street or private property during transport. ## 3.20 Disposal and Recovery at Licensed and Permitted Facilities Only The Contractor shall be responsible for the safe, legal, and environmentally sound disposal of all Trash, Yard Waste, Bulky Items, and any other items and materials collected under this Agreement. Contractor shall not be required to collect Prohibited Materials. Notwithstanding anything to the contrary in this Contract, title to and liability for any Prohibited Materials shall at no time pass to Contractor. The Contractor shall deliver and unload solid waste and other materials only at facilities that are properly licensed and permitted for those materials. The Contractor is required to notify the City 30 days prior to changing any disposal facilities and receive City approval. City approval will not be unreasonably withheld. ## J1, Attachment 2 ## Council Packet Page Number 405 of 483 Page 10 ## 3.21 Designated Disposal Facilities for Trash The Contractor shall dispose of all Trash collected in the City at a Resource Recovery Facility consistent with the current Minnesota Waste Management Act (M.S. 115A), Ramsey County Solid Waste Master Plan, Ramsey County facility operating contracts and other Ramsey County policies. The City intends that the designated resource recovery facility at the onset of this Agreement will be the Ramsey/Washington Recycling & Energy Center (R&E Center) in Newport, MN. If the R&E Center is not reasonably available, the Contractor will notify the City immediately. The City will then contact Ramsey County for further direction and current policy guidance. The City and Contractor may then negotiate a mutually agreeable plan for Trash disposal that is consistent with the requirements of this section of the Contract; Ramsey County ordinances, policies and guidance; and state law. ## 3.22 Recovery or Disposal of Yard Waste and Bulky Items Yard Waste and Bulky Items shall be recovered as per the Agreement; Ramsey County policies and programs; and Minnesota State laws and policies. The Contractor shall make every reasonable effort possible to recover Bulky Items (e.g., furniture, major appliances, electronic waste) for Recycling whenever possible instead of disposal. ## 3.23 Vehicle Requirements All Collection vehicles used in performance of the Agreement shall: x Be marked with the name and website of the Contractor prominently displayed on both sides of the truck. x Operate within the weight allowed by Minnesota Statutes and local ordinances. x Be duly licensed and inspected by the State of Minnesota. x Have a two (2)-way communication device. x Have a first aid kit. x Have an approved fire extinguisher. x Have warning flashers. x Have a broom and shovel for cleaning up spills. x Have warning alarms to indicate movement in reverse. x Have a sign on rear of vehicle which states, “This vehicle makes frequent stops.” x All of the required equipment must be in proper working order. ## J1, Attachment 2 ## Council Packet Page Number 406 of 483 Page 11 x All vehicles must be maintained regularly, in proper working order and be as clean and free of offensive odors as possible. ## 3.24 Vehicle Inspections All trucks are subject to inspection, approval, and acceptance by the City. Upon request by the City, the Contractor shall provide records of truck or facility inspections conducted by other agencies. The City will give reasonable notice of such inspections. The Contractor will not be responsible for normal City inspection costs. ## 3.25 Personnel Requirements Contractor shall retain sufficient personnel and equipment to fulfill the requirements and specifications of this Agreement. Contractor’s personnel shall be trained both in program operations and in customer service, and ensure that all personnel maintain a positive attitude with the public and in the workplace, and shall: x Conduct themselves at all times in a courteous manner and use no abusive or foul language. x Make a concerted effort to have at all times a presentable appearance and attitude. x For drivers and helpers, wear a uniform and employee identification badge or name tag. x Drive in a safe and considerate manner. x Manage curbside Trash Carts in a careful manner so as to avoid spillage and littering or damage to the cart. x Monitor for any spillage and be responsible for cleaning up any litter. x Avoid damage to property. x Not perform their duties or operate vehicles while consuming alcohol or illegally using controlled substances or while under the influence of alcohol and/or such substances. ## 3.26 Litter Pickup The Contractor shall be responsible for Collection and pickup of any litter spilled during cart unloading, driving or other Collection operations. ## 3.27 Truck Fluid Leaks or Spills The Contractor shall submit its plan to the City for responding to any leak, spill or other release of truck fluids (e.g., oil, fuel, anti-freeze, hydraulic fluid, etc.). This plan must provide that the Contractor respond immediately and make efforts to contain and clean the leak. Cleaning shall include complete removal of any fluid released. If grass is damaged to the point that it cannot live, the Contractor shall be responsible for turf replacement. ## J1, Attachment 2 ## Council Packet Page Number 407 of 483 Page 12 The City will have sole authority to determine if the cleaning and/or property repairs are adequate in the event of dispute. All cleaning activities must adhere to applicable local, state, and federal regulations and applicable storm water regulations and permits. 3.28 Safety The Contractor will ensure adequate working conditions and safety procedures are in place to comply with all applicable federal, state and local laws and regulations. The City reserves the right to inspect on a random basis all trucks, equipment, facilities, working conditions, training manuals, records of claims for Worker's Compensation or safety violations and standard operating procedures documents. The Contractor shall submit a detailed safety plan to the City for review and approval within two (2) months after executing this Contract. This safety plan shall address all elements of this Agreement including (but not limited to) Trash, Yard Waste, and Bulky Item Collection operations. The annual report and work plan shall have a safety component to report any incidents and recommend improvements. ## 3.29 Truck and Driver Licenses and Permits The Contractor shall ensure that all driver and truck licenses and permits are current and in full compliance with local, state and federal laws and regulations. Contractor must have a Collection license issued by the City per City Code. ## 3.30 Performance Monitoring The City will monitor the performance of the Contractor against goals and performance standards required within this Agreement, the City’s ordinances and the City’s Solid Waste Management Standards. Substandard performance as determined by the City in its sole discretion will constitute non-compliance. If action to correct such substandard performance is not taken by the Contractor within sixty (60) days after being notified by the City, the City may initiate Agreement termination procedures. ## 3.31 Liquidated Damages This Agreement requires Contractor to meet the following performance standards: x Deliver quality and timely Trash Collection services to residents as set forth in the referenced RFP, Contractor’s proposal and clarifications, and this Agreement. x Meet other conditions as described herein for Collection and transportation of Trash to the designated Trash disposal facility. City and Contractor shall communicate on a regular and as needed basis related to customer complaints, accidents, billing errors, and other incidents. The following ## J1, Attachment 2 ## Council Packet Page Number 408 of 483 Page 13 general incident escalation procedure provides a general guide for managing such communications as efficiently as possible. x Simple complaints and incidents may be handled with verbal communications only (e.g., phone calls). x Significant complaints and incidents must be recorded via at least email. A proposed cure and response timeline shall be discussed. x If a problem is not cured within the proposed timeline, a second email should be used to communicate a new timeline. x If a problem is still not cured within the new timeline of a second email, the City may send a letter indicating a new cure timeline and warning that liquidated damages may be imposed if the problem is not resolved. x If a problem is still not cured with the new timeline of the letter, the City will send a letter and email notifying the Contractor that liquidated damages will be imposed. x If a problem remains chronic and uncured, the City may initiate Agreement breach procedures to notify the Contractor. This Agreement establishes liquidated damages for failure to meet selected, example performance standards. Not all Agreement performance standards are listed in this section but may still incur Liquidated Damages. These liquidated damages are independent of default and breach provisions addressed elsewhere in this Agreement. City and Contractor expressly agree that the potential harm or injury to City caused by the incidents of substandard performance set forth in this Agreement are difficult or impossible to accurately estimate. City and Contractor stipulate that each damage dollar amount in this Agreement is a reasonable pre-estimate of the probable loss to City and the general public. The existence or recovery of such liquidated damages shall not preclude City from recovering other damages in addition to the payments made here under which City can document as being attributable to the above-mentioned failures. In addition to other costs that may be recouped, City may include costs of personnel and assets used to coordinate, inspect, and re-inspect items within this Agreement as well as attorney fees if applicable. The City, after completing the general incident escalation procedure set out in this Section or after good faith discussions with the Contractor’s designated contact person, may assess liquidated damages for failure of the Contractor fulfilling its obligation, in addition to any other remedies available to the City. Liquidated damages shall be paid by the Contractor to the City within 30 days after assessment of the liquidated damages. The amounts of liquidated damages are specified below: A. Failure to respond to legitimate service complaints within one (1) business day in a reasonable and professional manner – fifty dollars ($50) per incident. ## J1, Attachment 2 ## Council Packet Page Number 409 of 483 Page 14 B. Failure to collect properly notified missed collections – two hundred and fifty dollars ($250) per incident. C. Failure to provide monthly and annual reports – one hundred dollars ($100) per incident. D. Failure to complete the collections within the specified timeframes without proper notice to the city – one hundred dollars ($100) per incident. E. Failure to clean up litter or spills that knowingly occur during Collection operations – two hundred fifty dollars ($250) per incident. F. Failure to report on changes in location of Trash disposal – two hundred fifty dollars ($250) per incident. G. Making changes to the Collection and Disposal systems prior to receiving City approval to implement any such change – five thousand dollars ($5,000) per incident. H. Failure to provide sufficient City cart and container inventory information to the City or failure to provide adequate notification of when new carts and/or containers need to be ordered – five hundred dollars ($500) per incident. I. Failure to provide adequate notice and coordination to prevent mixed public messages about collection delays due to severe weather incidents – two-thousand dollars ($2,000) per incident. J. Failure to accurately answer a resident’s question to the Contractor’s customer service call center – one-hundred dollars ($100) per incident. K. Failure to correct a billing error (one or both): Minor billing error defined as a mistake made on one or more residents’ bills that is not reflective of the services they have received – fifty dollars ($50) per incident; and/or Major billing error defined as a mistake made on a large number of residents’ bills that is not reflective of the services they have received – five thousand dollars ($5,000). These amounts will be for liquidated damages for losses suffered by the City and not penalties. Ten (10) or more such incidents in a six (6)-month period may constitute grounds for termination of the Agreement but are subject to cure. ## 3.32 Accommodations for Road and Other Construction Projects The City, County, and state reserve the right to improve any street or alley. Such road construction projects may temporarily prevent the Contractor from traveling its accustomed route or routes for Collection. The Contractor shall contact the City prior to each construction season to determine areas of conflict and possible alternate routes or solutions. The Contractors shall work with the City to maintain regular or modified service during street reconstruction projects. ## J1, Attachment 2 ## Council Packet Page Number 410 of 483 Page 15 3.33 Ownership of Trash Ownership of Trash shall remain with the person placing them for Collection until Contractor’s personnel physically touches them for Collection, at which time the ownership of the Trash shall transfer to the Contractor. Ownership of and liability for any Prohibited Material shall not pass to Contractor or the City of Maplewood (except to the extent that such Prohibited Material is collected from Municipal Facilities). 3.34 Equipment Except as otherwise indicated in the Agreement, any equipment used in the collection of trash and organics at City facilities shall remain Contractor’s property. The City shall be liable for all loss or damage to such equipment (except for normal wear and tear and for loss or damage resulting from Contractor’s handling of the equipment). The City shall use the equipment only for its proper and intended purpose and shall not overload (by weight or volume), move or alter the equipment. The City shall provide safe, unobstructed access to the equipment on the scheduled collection day. The Contractor may charge an additional fee for any additional collection service required by the failure to provide access. ## 4. Trash Collection Requirements ## 4.1 Summary Scope of Services The Trash Collection will continue to be by the same specific City Service Areas every Monday through Friday and shall be provided weekly for the 20-, 35-, 65-, 95-gallon service levels or every other week for the 20 gallon every other week service level. ## 4.2 Collection Day Service Areas The City is divided into five Service Areas which correspond to each of the five (5) days Collection is provided. A map of the City’s existing scheduled Recycling and Trash Collection days, by Service Area, can be found in Attachment B. ## 4.3 Trash Service Levels The Contractor is to provide five (5) Trash service levels as options for SDUs: x 20 gallon, EOW x 20 gallon, weekly x 32 gallon, weekly x 65 gallon, weekly x 95 gallon, weekly Residents may request additional Trash Carts. ## J1, Attachment 2 ## Council Packet Page Number 411 of 483 Page 16 ## 4.4 Trash Carts All occupants of residential dwelling units in the City shall be required by ordinance to keep Trash in approved wheeled Trash Carts, not Trash cans. Standardized Trash Carts are purchased and owned by the City but delivered, maintained and inventoried by the Contractor. Excess Carts in inventory shall be received, assembled, distributed, warehoused, and maintained by Contractor. The Contractor shall take reasonable care to prevent damage to carts during Collection operations. Contractor shall repair or provide sanitized replacements in accordance with the City policy for replacement of carts. Requests for replacement of existing carts must be handled within five (5) business days after the request is received. Repairs to existing carts must be handled within five (5) business days from the time the request is received. The Contractor shall document and report the cart replacement and repair rate in accordance with the City’s Trash Cart policy and procedures. The Contractor will be responsible for managing and completing warranty work on the carts. Residents shall have the option of requesting an additional cart(s) for an additional fee as specified in this Agreement. Management of Trash Carts will be done pursuant to the Cart Management Plan set forth in Appendix _ [TBD] attached hereto and incorporated by reference. ## 4.5 Same Day Collections with Recycling Service Areas The Contractor shall collect Trash weekly from residents with weekly service. The Contractor shall collect Trash Every Other Week from residents with City-authorized Every Other Week service. Recycling shall be collected weekly. Trash and Recycling shall be collected on the same days including Collection on Saturdays within agreed-upon “holiday weeks.” ## 4.6 Participation in the Ramsey County/R&E Food Scrap Pickup Program The Contractor shall abide by all program requirements for the Recycling and Energy Center’s (R&E) Food Scrap Pickup Program in which food scrap bags will be placed inside Trash Carts and disposed of appropriately at the R&E Center. 4.7 Point of Collection Nearly all Trash Collection services will occur at the curb, with the following exceptions: A. Elderly residents or those with short or long-term physical limitations who require “Walk-Up” Collection Service. B. Alley collections for the few designated blocks that do not have adequate access to curbside Trash Collection service due to the topography of the street and boulevard. C. Private road/driveway collections for the few, long private roads/driveways located mainly in the South leg of the City. ## J1, Attachment 2 ## Council Packet Page Number 412 of 483 Page 17 ## 4.8 Collection Schedule Deadline If the Contractor determines that the Collection of Trash will not be completed by 6:00 p.m. on the scheduled Collection day, the Contractor shall notify the City by 3:30 p.m. that same day and request an extension of the Collection hours. The Contractor shall inform the City of the areas not completed, the reason for non-completion and the expected time of completion. If the City’s designated contact person cannot be reached, the Contractor will request the City Manager or his/her designated alternate. ## 4.9 Trucks Shall Be Equipped with Automatic Lifters ## The Contractor shall provide automated Trash Collection service. The Contractor’s automatic lifters must be operated and maintained so as to not cause damage beyond normal wear and tear to Collection carts. ## 4.10 Trucks Shall Be Equipped with Wind Screens The Contractor’s truck dumping hoppers must be outfitted with wind screens or shields to minimize wind-blown litter when tipping the carts. ## 4.11 Trucks May Be Equipped with RFID Data Management Systems The Contractor’s trucks purchased and used for the City may be equipped with on-board radio frequency identification (RFID) systems to read the RFID tags installed in the City Trash Carts when the carts are emptied in the Contractor’s trucks as a means to count Trash Cart setouts by address. The Contractor may use alternative means or technologies to accomplish the same set-out counts but must submit this to the City in writing for approval. ## 4.12 Procedure for Handling Prohibited Materials If Contractor determines that a resident has set out Prohibited Materials, the driver shall use the following procedure: A. Contractor shall leave the Prohibited Materials in the resident’s curbside Trash Cart and leave an “education tag” indicating Prohibited Materials and the proper disposal method and/or other disposal options. B. The driver shall record the address and the Contractor shall report the address to the City in the required monthly report. C. In the event Prohibited Material is present but not discovered until after it has been collected by Contractor, Contractor may, in its sole discretion, remove, transport, and dispose of such Prohibited Material at a facility authorized to accept such Prohibited Material in accordance with applicable laws and charge the depositor or generator of such Prohibited Material for all direct and indirect costs incurred due to the removal, remediation, handling, transportation, delivery, and disposal of such Prohibited Material. The City shall provide ## J1, Attachment 2 ## Council Packet Page Number 413 of 483 Page 18 assistance to Contractor to conduct an investigation to determine the identity of the depositor or generator of the Prohibited Material and to collect the costs incurred by Contractor in connection with such Prohibited Material. Contractor shall release City from any liability for any such costs incurred by Contractor in connection with such Prohibited Material, except to the extent that such Prohibited Material is determined to be attributed to the City. 4.13 Damage to Pavement Contractor shall not be responsible for any damages to City’s pavement, curbing, or other driving surfaces resulting from Contractor’s providing service at City locations as outlined in Section 7.3., except to the extent caused by Contractor’s negligence. All Contractor trucks shall comply with weight restrictions. ## 5. Yard Waste Collection Requirements ## 5.1 Voluntary Yard Waste Subscription Service The Contractor shall provide City residents the option to subscribe to separate Yard Waste Collection service. The residents’ request to subscribe for separate Yard Waste Collection service shall be submitted to the Contractor via post card, email, web-based form, or phone call. Residents may arrange for special, one-time “pay per bag” (on call) Collections of Yard Waste even without subscribing. Such arrangements must be made with the Contractor directly. Such special, one-time collections of yard waste will have a separate per bag fee imposed as noted in the Billing for Services Section. ## 5.2 Yard Waste Cart Requirements The Contractor shall provide a separate, 95-gallon Yard Waste cart to City residents eligible for service that subscribe for this additional Yard Waste Collection service. City residents shall have the choice to subscribe to this optional service. The Yard Waste cart shall have unique labeling (e.g., “Yard Waste”) and City-approved resident instructions. The Yard Waste cart shall be a separate and consistent color as approved by the City. ## 5.3 Base Yard Waste Service Level and Allowed Overflow Amounts The Contractor shall allow residents to fill their Yard Waste cart and place up to five (5) compostable bags of overflow Yard Waste next to the Yard Waste cart per week, per Collection without incurring overflow charges by the Contractor. The Contractor may charge a per bag overflow charge for any bags over five (5) bags. The five (5) overflow Yard Waste bags for overflow must be Compostable Bags. The Contractor is not required to remove any Yard Waste bags that are not Compostable Bags. ## J1, Attachment 2 ## Council Packet Page Number 414 of 483 Page 19 ## 5.4 Scheduled Months for Yard Waste Collection Service Separate Yard Waste Collection shall be provided from April 1 through November 30, weather permitting. ## 6. Bulky Item Collection Requirements ## 6.1 Special Bulky Items Collection The Contractor shall provide Bulky Item Collection on the same day as Trash Collection. The resident shall provide a minimum of 24 hours advance notice for removal. The Contractor shall bill the Single Dwelling Unit as per the Billing for Services Section. ## 7. Other Collection Service Requirements ## 7.1 Separate Christmas Tree Collection Service Contractor is required to provide removal of one (1) Christmas Tree free of tinsel, bag, and any other material that is not compostable. Removal service shall be provided for the first three (3) weeks of January on the same day as Trash Collection. ## 7.2 Food Scraps Pickup Program The City is participating in Ramsey and Washington Counties’ Food Scraps Pickup Program, which allows County participants to collect and dispose of food scraps using program-specific bags that are co-collected with mixed municipal solid waste. After collection, the program-specific bags are separated from mixed municipal solid waste at the R&E Center and processed. Material to be collected shall follow the Food Scraps Pickup Program's list of accepted material. The City trash collection contractor shall comply with requirements set forth in the Food Scraps Pickup Program. ## 7.3 Municipal Facilities Collection Requirements The Contractor shall provide, at no charge, trash and organics collection services at least once per week at the following City buildings: A. City Hall – 1830 County Road B East. B. Public Works Building – 1902 County Road B East. C. Park & Recreation Maintenance Building – 1810 County Road B East. D. Fire Station One – 1177 Century Avenue North. E. Fire Station Two – 1955 Clarence Street. F. Fire Station Three – 1530 County Road C. G. Fire Training Facility – 1881 Century Avenue North. H. Maplewood Community Center – 2100 White Bear Avenue. I. Maplewood Nature Center – 2659 7 th Street East. ## J1, Attachment 2 ## Council Packet Page Number 415 of 483 Page 20 The Contractor shall provide, at no charge, trash collection services at the following parks: ## A. Afton Heights – 63 North Sterling Street ## B. Hazelwood Park – 1663 County Road C ## C. Gethsemane Park – 2401 East Seventh Street ## D. Wakefield Park, 1590 Frost Avenue ## E. Harvest Park, 2561 Barclay Street F. Goodrich Park, 1980 North St. Paul Road G. Friday Night Fireworks/Touch a Truck Event (once a year in September) The level of Trash and Organics collection service at City facilities (number and size of containers; and frequency of collection) shall be adequate to ensure there is no overflowing Trash or Organic materials. The Contractor shall propose optimum service levels for each facility. ## 8. Billing For Services The Contractor will bill all Maplewood residents for their trash services. The bill will be delivered to all Maplewood residents on the same every-other month schedule. The bill will be itemized to include the combined cost of trash collection and disposal based on size of cart, taxes, and cart fee. ## 8.1 Trash Collection Fee The Trash Collection Fee schedule is contained within Appendix __ [TO BE ## ATTACHED AND INCORPORATED INTO THE FINAL AGREEMENT. TBD]. These Trash Collection Fees are exclusive of Trash disposal costs, County Environmental Charge, State Solid Waste Management Tax, or any City cart fee. ## 8.2 Pay As You Throw Price Schedule City policy provides that the price increments between Trash service levels for the total price of Collection (including disposal, all taxes, and any City cart fee) increase each year after the first Agreement year. The City’s Pay as You Throw (PAYT) policy goal is for price increments to be at least fifty percent (50%) by Agreement year five (7/1/2031 through 6/30/2032). The City and the Contractor will meet annually in [Month TBD] to create a PAYT price schedule for each subsequent year. To create the PAYT schedule, the City shall propose adjustments to the trash disposal fees. The trash collection fees will be as contained in Appendix _ [TBD] – Rates throughout the term of the contract. ## J1, Attachment 2 ## Council Packet Page Number 416 of 483 Page 21 ## 8.3 Additional Trash Cart Price The additional Collection price for each additional Trash Cart is contained in Appendix _ [TBD]. This additional cart price is fixed for the term of this Agreement and shall not be adjusted (i.e., no annual fuel adjustments). ## 8.4 Additional Overflow Trash Bag Price The additional Collection price for each overflow bag of Trash is contained in Appendix _ [TBD]. This additional overflow Trash bag price is fixed for the term of this Agreement and shall not be adjusted (i.e., no annual fuel adjustments). ## 8.5 Trash Disposal Fees Trash Disposal Fees per month shall be as in Appendix _ [TBD]. ## 8.6 Trash Disposal Fee Adjustments The Trash disposal costs in the Agreement will be adjusted annually to reflect changes in actual tipping fees. The actual 2027 tipping fee at the Trash disposal facility will be defined as the benchmark year disposal price. The Contractor’s Trash disposal costs will be adjusted proportionally each year based on the change in actual tipping fees compared to the 2027 benchmark year tipping fees. The Contractor shall notify the City as soon as the tipping fees for the next year are known, approximately in November each year. If the currently designated Trash disposal facility changes its tipping fee by more than ten percent (10%) in the middle of the year, the Contractor may immediately notify the City and request a mid-year Trash disposal fee adjustment. Any such mid-year adjustment must be accompanied by an insert in the next cycle of billing statements explaining the reason and amount of the adjustment. This insert must be pre-approved by the City before printing and release or posting on any web page, bill, or other mailing. ## 8.7 Trash Cart Exchange/Replacement Delivery Fee Residents shall be allowed to change their cart size a maximum of once per year without incurring an exchange fee. The Contractor’s price to deliver a cart or carts thereafter as an exchange or addition to an existing household, as a one-time price per occurrence, as contained in Appendix _ [TBD]. This additional cart exchange/ replacement delivery fee is fixed for the term of this Agreement and shall not be adjusted. ## 8.8 Yard Waste Removal Fee The monthly price per household for separate Yard Waste Collection/disposal service collected once per week for eight months of the year (April through November) is contained in Appendix _ [TBD] for a standard 95-gallon Yard Waste cart plus up to five compostable bags per week. The billing will occur monthly for those subscribed only ## J1, Attachment 2 ## Council Packet Page Number 417 of 483 Page 22 during the eight-yard waste collection months (April through November). Monthly billing will begin and the time of subscribing to the program and receiving a yard waste cart. Special one-time, “On Call” collections of Yard Waste may be ordered by eligible residents to the Contractor. The fee for Yard Waste On Call collections shall be per bag as contained in Appendix _ [TBD]. These Yard Waste Removal Fees cover both the Contractor’s costs of Collection operations and disposal tipping fees the Contractor pays at a Yard Waste facility. Billing for the Yard Waste fee will be monthly. The Yard Waste Removal Fees shall remain fixed per the annual schedule contained in Appendix _ [TBD]. No further annual adjustments will be made (e.g., no annual fuel adjustments on Yard Waste Removal Fees). ## 8.9 Yard Waste Overflow Fee The per bag overflow charge for extra yard waste Collection service above the five (5) bags included in the Yard Waste Fee is contained in Appendix _ [TBD]. This Yard Waste Overflow Fee shall be fixed for the term of this Agreement without any annual adjustments (e.g., no annual fuel adjustments on Yard Waste Removal Fees). ## 8.10 Special Bulky Items Fee The price per Collection occurrence for Bulky Items that require special processing is contained in Appendix _ [TBD]. These special Bulky Items include household items that require special processing to remove harmful substances, such as Freon or mercury, and may include (but are not limited to) items such as refrigerators, freezers, air conditioners, dehumidifiers, electronic waste, or thermostats. This special Bulky Items fee shall be fixed for the term of this Agreement without any annual adjustments (e.g., no annual fuel adjustments). [TBD - Subject to changes per proposal options] ## 8.11 Spring Clean Up Event Fee Over the past two (2) years, the following data summarize the approximate average amounts of materials collected, equipment used, and labor used in performance of ## the City’s annual Spring Clean Up Event: x Average amount of materials disposed as MSW/Construction = 42 tons per event. x Number of demo loads = 19 @ 18.15 tons. x Number of trash loads = 11. x Number of metal loads = 2. x Number of employee hours = 105. ## J1, Attachment 2 ## Council Packet Page Number 418 of 483 Page 23 The Contractor shall support collections at the Spring Clean Up event as produced by the City in the spring of each year at no charge. However, if the amount of materials collected, equipment used, or labor used in performance of the Spring Clean Up events are more than twenty-five (25) percent above the averages identified above, the City will meet with the Contractor’s designated point of contact, in good faith, to negotiate an equitable rate for the additional collection, equipment and labor used during the Spring ## Clean Up Event; ## 8.12 Fall Clean Up Campaign The Fall Clean Up Campaign is held during the first four full weeks in October every year. The Contractor shall support the curbside collection of discount priced bulky items during the City’s Fall Clean Up Campaign. Discounted pricing specified in Appendix _ ## [TBD]. ## 8.13 Electronic Waste Fee The price per Collection occurrence for electronic waste that requires special processing is contained in Appendix _ [TBD]. This fee shall be fixed for the term of this Agreement without any annual adjustments (e.g., no annual fuel adjustments). ## 8.14 Other Bulky Items Fee The price per Collection occurrence for other bulky items that do not require special processing is contained in Appendix _ [TBD]. These Bulky Items prices shall be fixed for the term of this Agreement without any annual adjustments (e.g., no annual fuel adjustments). ## 8.15 Credits for Extended Vacations Residents shall be given credit on their next Trash bill for extended vacations of at least three (3) weeks or more. The value of the vacation credit shall be up to the prorated weekly cost based on the total monthly Collection charges (including all disposal fees, taxes, and other charges) as per the Agreement. ## 8.16 Bad Debt / Delinquent Accounts The Contractor shall make reasonable efforts to collect payments past due. Phone calls, emails and other communications about such bad debt shall be carefully logged, documented and summarized in the required monthly and annual reports. Delinquent accounts shall be defined as those residents who have not paid and are over one month past due. The Contractor may impose a $5.00 per month flat administrative service fee for delinquent accounts. If delinquent accounts have not been paid within six months, the Contractor shall supply a list of past due delinquent accounts to the City by September 15 each year provided that at least two written notices (other than a simple memo line on the customer’s invoice) were first sent to the resident with copies retained in the Contractor’s files. All ## J1, Attachment 2 ## Council Packet Page Number 419 of 483 Page 24 such written notice of delinquent accounts shall be sent both to the owner of the property and, if rental property, to the tenant and/or trash account holder. The City may request copies of the written notices sent to the residents. The City shall use its standard procedures for processing, administration, assessment and certification to the tax rolls of verified delinquent accounts. City Council approval is required to certify delinquent accounts. Certified delinquent accounts must be submitted to Ramsey County by November 30 each year for placement on taxes the coming year. The City is required to notify property owners 30 days prior to certification. This allows time for the property owner to pay for past due amount and avoid certification and any additional City-imposed delinquent account administrative fees. Once the delinquent amounts have been assessed to the property, no additional late fees shall be added to the account until such time as the account becomes past due again, as outlined above. ## 9. Insurance And Other Legal Requirements 9.1 Insurance Insurance secured by the Contractor shall be issued by insurance companies acceptable to the City and admitted in Minnesota. The insurance specified may be in a policy or policies of insurance, primary or excess. Such insurance shall be in force on the date of execution of the Agreement and shall remain continuously in force for the duration of the Agreement. The Contractor and its subcontractors shall secure and maintain the following insurance as itemized below. Acceptance of the insurance by the City shall not relieve, limit or decrease the liability of the Contractor. Any policy deductibles or retention shall be the responsibility of the Contractor. The Contractor shall control any special or unusual hazards and be responsible for any damages that result from those hazards. The City does not represent that the insurance requirements are sufficient to protect the Contractor's interest or provide adequate coverage. Evidence of coverage is to be provided on an ACORD Insurance Certificate. A thirty (30)-day written notice is required if the policy is canceled. The Contractor shall require any of its subcontractors, if subcontracting is allowable under this Agreement, to comply with these provisions. ## 9.2 Workers’ Compensation Insurance Workers’ Compensation insurance shall meet the statutory obligations with Coverage B – Employers Liability Limits of at least $100,000 each accident, $500,000 disease - policy limit and $100,000 disease each employee. ## 9.3 Commercial General Liability Insurance Commercial General Liability insurance shall be at the limits of at least $1,500,000 for bodily injury, $500,000 for property damage. The policy shall be on an "occurrence" ## J1, Attachment 2 ## Council Packet Page Number 420 of 483 Page 25 basis, shall include contractual liability coverage and the City shall be named an additional insured. The Contractor should provide evidence of in-force pollution legal liability with limits of not less than $5,000,000 per occurrence. ## 9.4 Commercial Automobile Liability Insurance Commercial Automobile Liability insurance covering all owned, non-owned and hired automobiles with limits of at least $500,000 for property damage and bodily injury in the following amounts $1,000,000 per person and $5,000,000 per occurrence. This insurance shall include a cause of loss where there is a spill of fuels and lubricants used in the vehicle for its operation. 9.5 Transfer of Interest The Contractor shall not assign any interest in the Agreement, and shall not transfer any interest in the Agreement, either by assignment or notation, without the prior written approval of the City. Consent by the City shall not be unreasonably withheld, delayed or qualified. The Contractor shall not subcontract any services under this Agreement without prior written approval of the City. Failure to obtain such written approval by the City prior to any such assignment or subcontract shall be grounds for immediate Agreement termination. 9.6 Non-Assignment and Bankruptcy The parties hereby agree that the Contractor shall have no right to assign or transfer its rights and obligations under said Agreement without written approval from the City. In the event the City or its successors or assigns files for bankruptcy as provided by federal law, this Agreement shall be immediately deemed null and void relieving all parties of their Agreement rights and obligations. ## 9.7 Dispute Resolution and Arbitration Procedures The parties agree that any controversy or claim arising out of or relating to this Agreement or the breach thereof, shall be settled, at the option of the City, by arbitration in accordance with the Rules of the American Association of Arbitration and judgment upon the award by the arbitrator(s) may be entered in any court with jurisdiction thereof. ## 9.8 Performance Bond The Contractor shall provide a performance bond in the case of the Contractor’s failure to perform contracted services. The performance bond shall be for a minimum of $300,000. The responsibility for renewal is the responsibility of the Contractor. The performance bond shall be executed by a corporate surety company authorized to do business in the State of Minnesota. This Agreement shall be subject to termination by the City at any time if the performance bond shall be cancelled for whatever reason. ## J1, Attachment 2 ## Council Packet Page Number 421 of 483 Page 26 The Contractor’s performance bond must be in effect as a condition of final execution of this Agreement. The Contractor shall submit adequate documentation of the performance bond for City approval at the time of final execution of this Agreement. ## 9.9 General Compliance The Contractor agrees to comply with all applicable local, state and federal laws and regulations governing funds provided under this Agreement. The Contractor shall pay its employees performing the work under this Agreement a living wage. Living wage may be defined pursuant to the Living Wage Calculator 1 produced by Pennsylvania State University as a means to estimate the cost of living within specific geographic locations. ## 9.10 Independent Contractor Nothing contained in this Agreement is intended to, or shall be construed in any manner, as creating or establishing the relationship of employer/employee between the parties. The Contractor shall at all times remain an independent Contractor with respect to the services to be performed under this Agreement. Any and all employees of Contractor or other persons engaged in the performance of any work or services required by Contractor under this Agreement shall be considered employees or subcontractors of the Contractor only and not of the City; and any and all claims that might arise, including worker's compensation claims under the Worker's Compensation Act of the State of Minnesota or any other state, on behalf of said employees or other persons while so engaged in any of the work or services provided to be rendered herein, shall be the sole obligation and responsibility of the Contractor. ## 9.11 Hold Harmless The Contractor agrees to defend, indemnify and hold harmless the City, its officers and employees, from any liabilities, claims, damages, costs, judgments, and expenses, including attorney's fees, resulting directly or indirectly from an act or omission of the Contractor, its employees, its agents, or employees of subcontractors, in the performance of the services provided by this Agreement, any resulting environmental liability that is a result of this Agreement or by reason of the failure of the Contractor to fully perform, in any respect, any of its obligations under this Agreement. ## 9.12 Accounting Standards The Contractor agrees to maintain the necessary source documentation and enforce sufficient internal controls as dictated by generally accepted accounting practices to properly account for expenses incurred under this Agreement. 1 For more information, link to the Living Wage Calculator for Ramsey County, MN at: http://www.livingwage.geog.psu.edu/counties/27123 ## J1, Attachment 2 ## Council Packet Page Number 422 of 483 Page 27 9.13 Retention of Records The Contractor shall retain all records pertinent to expenditures incurred under this Agreement for a period of six (6) years after the resolution of all audit findings. Records for non-expendable property acquired with funds under this Agreement shall be retained for six (6) years after final disposition of such property. ## 9.14 Data Practices The Contractor agrees to comply with the Minnesota Government Data Practices Act and all other applicable state and federal laws relating to data privacy or confidentiality. Individual household set-out data (e.g., number and date of Trash Collections) shall be held as confidential, non-public data by the Contractor. The Contractor must immediately report to the City any requests from third parties for information relating to this Agreement. The City agrees to promptly respond to inquiries from the Contractor concerning data requests. The Contractor agrees to hold the City, its officers, and employees harmless from any claims resulting from the Contractor’s unlawful disclosure or use of data protected under state and federal laws. 9.15 Inspection of Records All Contractor records with respect to any matters covered by this Agreement shall be made available to the City or its designees at any time during normal business hours, as often as the City deems necessary, to audit, examine, and make excerpts or transcripts of all relevant data. ## 9.16 Applicable Law The laws of the State of Minnesota shall govern all interpretations of this Agreement, and the appropriate venue and jurisdiction for any litigation which may arise hereunder will be in those courts located within the County of Ramsey, State of Minnesota, regardless of the place of business, residence or incorporation of the Contractor. ## 9.17 Agreement Termination The City may cancel the Agreement if the Contractor fails to fulfill its obligations under the Agreement in a proper and timely manner or otherwise violates the terms of the Agreement if the default has not been cured after sixty (60) days written notice has been provided. If the Agreement is canceled or terminated, all finished or unfinished documents, data, studies, surveys, maps, models, photographs, reports or other materials prepared by the Contractor under this Agreement shall, at the option of the City, become the property of the City, and the Contractor shall be entitled to receive just and equitable compensation for any satisfactory work completed on such documents or materials prior to the termination. ## J1, Attachment 2 ## Council Packet Page Number 423 of 483 Page 28 ## 9.18 Employee Working Conditions and Contractor’s Safety Procedures The Contractor will ensure adequate working conditions and safety procedures are in place to comply with all applicable local, state and federal laws and regulations. The City reserves the right to inspect on a random basis all trucks, equipment, facilities, working conditions, training manuals, records of claims for Worker's Compensation or safety violations and standard operating procedures documents. ## 9.19 Agreement Amendments Any amendments to this Agreement shall be valid only when reduced to writing and duly signed by the parties. ## 9.20 Agreement Amendments Any amendments to this Agreement shall be valid only when reduced to writing and duly signed by the parties. ## J1, Attachment 2 ## Council Packet Page Number 424 of 483 Page 29 IN WITNESS WHEREOF, the parties have subscribed their names as of the date first written. ## City of Maplewood: ## By______________________________ ## City Manager ________________________________ Printed Name ## Date:____________________________ ## By______________________________ ## Mayor ________________________________ ## Printed Name ## Date:____________________________ ## Contractor: ## By______________________________ By______________________________ Area President Title ____________________________________ ________________________________ ________________________________ Printed Name Printed Name ## Date:____________________________ Date:____________________________ ## J1, Attachment 2 ## Council Packet Page Number 425 of 483 ## RFP for City of Maplewood Trash and Recycling Collection Services ## Attachment B ## Draft Recycling Services Agreement ## J1, Attachment 2 ## Council Packet Page Number 426 of 483 ## SERVICE AGREEMENT BETWEEN THE ## CITY OF MAPLEWOOD ## AND ## [CONTRACTOR TBD] ## FOR ## COMPREHENSIVE RESIDENTIAL * ## RECYCLING SERVICES (*including recyclables collection services from city facilities) ## J1, Attachment 2 ## Council Packet Page Number 427 of 483 Page i ## Table of Contents ## Page ## Contents 3.1Term of Contract ................................................................................ 1 3.2Extension Options .............................................................................. 2 ## 3.3This Agreement Takes Precedent Over RFP and Contractor’s Proposal ............................................................................................. 2 3.4Annual Work Plan............................................................................... 2 3.5Annual Performance Review .............................................................. 2 ## 3.6“Single-Stream” Recyclables Collection/Processing System.............. 3 3.7Payment Terms .................................................................................. 3 ## 3.7.1Per Dwelling Unit Fee for Single Dwelling Units ...................... 3 ## 3.7.2Per Dwelling Unit Fee for Multi Dwelling Units ........................ 4 ## 3.7.3Per Small Business and Church Fee....................................... 4 3.7.4Recycling Cart Audit ................................................................ 4 3.8RFP and Contractor’s Proposal .......................................................... 4 3.9Missed Collections ............................................................................. 4 3.10Postpone Recycling Collections ......................................................... 5 3.11Collection Hours and Days ................................................................. 5 3.12Designated Contact Person................................................................ 5 3.13Customer Complaints ......................................................................... 5 3.14Accuracy of Call Center Responses ................................................... 6 ## 3.15City Retains Right to Specify Resident Preparation Instructions ........ 7 ## 3.16City Shall Approve Contractor’s Public Education Literature .............. 7 3.16.1 Education Literature to Multi-Dwelling Unit Property Owners .. 7 3.17Weighing of Loads.............................................................................. 8 3.18Monthly and Annual Reports .............................................................. 8 3.18.1 Monthly Reports ...................................................................... 8 3.18.2 Annual Report ......................................................................... 8 3.19Ownership of Recyclables .................................................................. 9 3.20Scavenging Prohibited........................................................................ 9 3.21Cleanup of Spillage or Blowing Litter.................................................. 9 3.22Recyclable Materials Transported to Markets .................................. 10 3.23Processing Facilities......................................................................... 10 3.24Estimating Materials Composition as Collected................................ 10 3.25Lack of Adequate Market Demand ................................................... 10 3.26Vehicle Requirements ...................................................................... 11 ## 3.27Trucks Shall Be Equipped with Wind Screens.................................. 11 ## 3.28Trucks May Be Equipped with RFID Data Management Systems.... 11 ## J1, Attachment 2 ## Council Packet Page Number 428 of 483 Table of Contents (continued) ## Page Page ii 3.29Personnel Requirements .................................................................. 12 3.30Truck Fluid Leaks or Spills ............................................................... 12 3.31Safety ............................................................................................... 12 3.32Licenses and Permits ....................................................................... 13 3.33Performance Monitoring ................................................................... 13 3.34Liquidated Damages......................................................................... 13 4.1Weekly Collection ............................................................................. 15 4.2Points of Collection........................................................................... 16 4.3Curbside Collection Schedule Deadline ........................................... 16 4.4Procedure for Handling Non-Targeted Materials .............................. 16 ## 4.4.1On-Board Truck Cameras to Monitor Materials During Loading .............................................................................................. 16 4.4.2Procedure for Unacceptable Materials .................................. 17 4.5Records of Non-Participants............................................................. 17 ## 4.6Public Education Information for Single Dwelling Unit Residents ..... 17 ## 5.1Multi Dwelling Units Collection Stations............................................ 17 ## 5.1.1Multi Dwelling Units Container Location(s) ............................ 18 ## 5.2Multi Dwelling Units Service Standards ............................................ 18 ## 5.3Multi Dwelling Units Recycling Container Requirements .................. 18 ## 5.4Responsibility for Providing and Maintaining Multi Dwelling Units ## Recycling Containers........................................................................ 18 5.5Public Education............................................................................... 19 ## 5.5.1Information for Tenants with Multi Dwelling Units Recycling Service .................................................................................. 19 ## 5.5.2Other Public Education Tools to Residents with Multi Dwelling ## Units Recycling Service......................................................... 19 ## 5.6Annual Report to Multi Dwelling Units Building Owners ................... 19 6.1Annual Report for City Facilities ....................................................... 20 7.1Insurance ........................................................................................... 21 7.1.1Workers Compensation Insurance.......................................... 21 7.2Commercial General Liability Insurance ........................................... 21 ## 7.3Commercial Automobile Liability Insurance...................................... 21 7.4Environmental Liability Insurance ..................................................... 21 7.5Transfer of Interest ........................................................................... 22 7.6Non-Assignment and Bankruptcy ..................................................... 22 7.7Dispute Resolution and Arbitration Procedures ................................ 22 7.8Performance Bond ........................................................................... 22 7.9General Compliance......................................................................... 22 7.10Independent Contractor.................................................................... 23 7.11Hold Harmless .................................................................................. 23 7.12Accounting Standards ...................................................................... 23 ## J1, Attachment 2 ## Council Packet Page Number 429 of 483 Table of Contents (continued) ## Page Page iii 7.13 Retention of Records ........................................................................ 23 7.14 Data Practices .................................................................................. 24 7.15 Inspection of Records ....................................................................... 24 7.16 Applicable Law ................................................................................. 24 7.17 Contract Termination ........................................................................ 24 ## 7.18 Employee Working Conditions and Contractor’s Safety Procedures 25 7.19 Agreement Amendments .................................................................. 25 ## J1, Attachment 2 ## Council Packet Page Number 430 of 483 Page 1 1. Introduction This Agreement is made this __________________, between the City of Maplewood, 1830 East County Road B, Maplewood, Minnesota 55109 (the “City”) and [CONTRACTOR TBD] (the “Contractor”). ## WITNESSETH: WHEREAS, the City supports a comprehensive residential Recycling program and desires that high-quality Recycling services be available to all its residents; and WHEREAS, the City supports curbside Recycling from Single Dwelling Units as part of an overall landfill abatement program; and WHEREAS, the City supports Multi-Dwelling Unit Recycling services as another part of an overall landfill abatement program; and WHEREAS, Ramsey County has funding available for such residential Recycling services; and WHEREAS, the Contractor has submitted a proposal for comprehensive Recycling services to the City; NOW, THEREFORE, the City and Contractor mutually agree as follows, in consideration of the mutual promises and covenants contained herein: 2. Definitions Definitions for this Agreement are contained in Appendix A to this Contract. ## 3. General Requirements for All Collections The following general requirements are pertinent to all Recycling Collection services: Single Dwelling Units, Multi Dwelling Units and City buildings & parks facilities. More detailed specifications about Collection frequencies, levels and other factors unique to each type of service are described below within specific sections in this Agreement. 3.1 Term of Contract The term of the Agreement shall be from date of execution through June 30, 2032. Actual Collection service operations will be a period from July 1, 2027, through June 30, 2032. The City may consider an extension for Agreement if mutually agreed to in writing by the City and the Contractor at least eighteen (18) months prior to the end of any current term of this Agreement. ## J1, Attachment 2 ## Council Packet Page Number 431 of 483 Page 2 ## 3.2 Extension Options Any extension will be subject to the City’s sole determination of the service and of the City residents’ best interests. The basic elements and terms of this Agreement must be retained in place for such extensions. Minor amendments may be negotiated between both parties. The Contractor shall not consider the right of the City to extend the initial five (5) year term with extensions to constitute or imply any obligation by City to renew the Contract. Nothing in this Agreement shall be interpreted or implied to mean that the City will extend or negotiate beyond June 30, 2032. ## 3.3 This Agreement Takes Precedent Over RFP and Contractor’s ## Proposal The contents of the City’s Request for Proposal (RFP) for Trash and Recycling Collection Services (dated July 29, 2026), the Contractor’s proposal (dated ______________________ [TBD]), and the Contractor’s responses to City questions (dated ______________________ [TBD]) are part of the contractual obligations and are incorporated by reference into this Agreement. If any provision of this Agreement is in conflict with the referenced RFP, Contractor proposal, Contractor response, or other documents, this Agreement shall take precedent. ## 3.4 Annual Work Plan The Contractor shall submit an annual work plan proposal no later than November 1 for the upcoming calendar year to outline key priorities for system improvements. Public education tools shall be itemized and approximate timelines described. Other service improvements may also be included in the work plan. The City shall review and approve the work plan. The annual work plan shall be incorporated by reference as an amendment to this Agreement. ## 3.5 Annual Performance Review Upon receipt of the Contractor’s annual report, the City shall schedule an annual meeting with the Contractor. The objectives of this annual meeting will include, but not be limited to: x Review Contractor’s annual report, including trends in Maplewood’s Recycling recovery rates and participation rates. x Efforts the Contractor has made to expand Recyclable Materials markets. x Review Contractor’s performance based on feedback from residents to the City’s ## Environment and Natural Resources (ENR) Commission, City Council, and City staff. ## J1, Attachment 2 ## Council Packet Page Number 432 of 483 Page 3 x Review Contractor’s recommendations for improvement in the City’s Recycling program, including enhanced public education and other opportunities as contained within the annual work plan for the upcoming year. x Review City staff recommendations for Contractor’s service improvements. x Discuss other opportunities for improvement within the remaining years under the current contract. ## 3.6 “Single-Stream” Recyclables Collection/Processing System Single-stream Recyclables Collection and processing system shall be the basic service system design for this contract. Under this single stream design, residents will be instructed to place all City-designated Recyclables into the designated recycling carts and/or dumpsters. Either City-owned or Contractor-owned [TBD] Recycling carts will be used to serve Single Dwelling Units (SDUs). Either City-owned or Contractor-owned [TBD] Recycling carts and/or dumpsters will be used to serve Multi Dwelling Units (MDUs) and City buildings and parks facilities. In addition, residents may place clean textiles separate from other recyclables in water-proof bags labeled “Clothes and Linens.” The Contractor shall not make any changes to the single stream Collection or processing system without prior written approval of the City. ## 3.7 Payment Terms [Note: If the City does the Recycling billing as per the current system, the following payment procedures will be followed. If the Contractor does the Recycling billing, this section of the Agreement will be revised accordingly.] The Contractor will invoice the City of Maplewood on a monthly basis and the City will pay the contractor no later than net 30 days of receipt of the invoice. If payment is not received by net 45 days, a 1.5% finance charge to the City will be imposed. The billing system will include the following elements: ## 3.7.1 Per Dwelling Unit Fee for Single Dwelling Units The City has determined there are 10,982 SDU accounts, which includes townhomes and manufactured homes that can be collected curbside. The Recycling Contractor will charge the City for curbside Collection services calculated by multiplying the number of SDUs times the per unit fee of $_________________ [TBD] per unit per month. This price includes all recyclables processing/marketing costs and charges. The City will only pay the Contractor for occupied SDUs served in the City (e.g., not vacant properties). The SDUs recyclables Collection price schedule is contained in Appendix _ ## [TO BE ATTACHED AND INCORPORATED INTO THE FINAL AGREEMENT. TBD]. ## J1, Attachment 2 ## Council Packet Page Number 433 of 483 Page 4 ## 3.7.2 Per Dwelling Unit Fee for Multi Dwelling Units The City has determined that there are 4,954 MDUs currently served by the City’s Recycling program with centralized recycling stations. Payment to the Recycling Contractor shall be on the basis of “$ per MDU per month.” The price per MDU shall be ## $_________________ [TBD]. These prices include all recyclables processing/marketing costs and charges. The City will only pay the Contractor for MDU containers actually serviced (e.g., properties with Recycling containers that are being properly used for Recycling service by residents). The MDUs recyclables Collection price schedule is contained in Appendix _ [TBD]. ## 3.7.3 Per Small Business and Church Fee The City will allow small businesses and churches to opt into the City’s recycling program if their recycling needs can be met by the City’s recycling program. Payment to the Recycling Contractor shall be on the basis of “$ per small business or church per month. Small business and church price schedule by Contract year is contained in Appendix _ [TBD]. ## Count of Eligible Residential Dwelling Units and Small Businesses The City will provide a list of residential dwelling units and small businesses and churches eligible for Recycling Collection service by November 1 each year. The Contractor shall verify or propose changes to this City list and counts of dwelling units and small businesses and churches by February 7 of each year, for the previous calendar year. Updated counts will be reflected in the Contractor’s invoice to the City. ## 3.7.4 Recycling Cart Audit Once per year, the Contractor shall conduct a field audit of Recycling Carts deployed in Maplewood to eligible residential dwelling units and small businesses and churches including number and size of carts. The results of this Recycling Cart audit shall be reported to the City by February 7 of each year, for the previous calendar year. ## 3.8 RFP and Contractor’s Proposal The contents of the City’s Request for Proposal (RFP) for Recycling Services (dated July 29, 2026, and the Contractor’s proposal (dated ________, 2027 [TBD]) are part of the contractual obligations and are incorporated by reference into this contract. If any provision of the Agreement is in conflict with the referenced RFP or proposal, the Agreement shall take precedent. ## 3.9 Missed Collections The Contractor shall have a duty to pick up missed Recycling Collections. The Contractor agrees to pick up all missed collections on the same day the Contractor receives notice of a missed Collection, provided notice is received by the Contractor before 11:00 a.m. on a business day. With respect to all notices of a missed Collection ## J1, Attachment 2 ## Council Packet Page Number 434 of 483 Page 5 received after 11:00 a.m. on a business day, the Contractor agrees to pick up that missed Collection before 4:00 p.m. on the following business day. ## 3.10 Postpone Recycling Collections After adequate notice to the City, the Contractor may postpone collections due to severe weather or other causes outside the Contractor’s reasonable control. The Recycling Contractor shall coordinate the postponement of collections with the City and the Trash Contractor to the extent possible. The Contractor shall coordinate sever weather service postponement announcements with the City. Mixed messages shall not be broadcast to City residents. “Severe Weather” shall include, but not be limited to, those cases in which snow, sleet, ice or cold temperatures might jeopardize the safety of the Contractor’s staff or result in unsafe driving conditions. “Other causes” shall include, but not be limited to, those cases that occur beyond the Contractor’s control preventing regular Collection of selected routes. If collections are postponed, the Contractor shall notify the City. Upon postponement, Collection will be made on the next day following the conclusion of the service weather event, or as soon as possible. ## 3.11 Collection Hours and Days The City requires all such collections to begin no sooner than 6:00 a.m. and shall be complete by 6:00 p.m. Furthermore, the City requires scheduled Collection days to be Monday through Friday and agreed upon Saturdays during holiday weeks. The Contractor may request City approval of exceptions to these time and day requirements (e.g., pursuant to the “Postpone Recycling Collections” section). The Contractor must request such exception from the City’s designated contact person via telephone or email prior to the requested Collection event, and specify the date, time and reason for the exception. ## 3.12 Designated Contact Person The City and Contractor shall provide a designated contact person for purposes of daily communications, reports, prior to execution of the Agreement. The designated contact person shall be available via phone and e-mail during customer service hours and whenever trucks are providing service within the City. ## 3.13 Customer Complaints The Contractor shall provide staffing of a telephone equipped office to receive missed Collection complaints and other complaints between the hours of 7:00 a.m. until 5:00 p.m. on all days of Collection as specified in this Contract. Phone calls to the Contractor for any reason must be answered by a “live person” rather than a recording within an average of one (1) minute of call connection or roll over to an answering machine/voice mail system to leave a message or a system to call back the customer. ## J1, Attachment 2 ## Council Packet Page Number 435 of 483 Page 6 The Contractor may have music or City-approved educational information during the one (1) minute delay. Return calls to voice mail messages or call back systems must be returned within one (1) hour during the hours of 7:30 a.m. to 4:00 p.m. during regular business hours. Voice mail messages or call back requests left after 4:00 p.m. must be returned prior to 8:30 a.m. the next business day. Recorded messages of the Contractor shall request a daytime phone number where the caller can be reached. The Contractor may also request an email address for customers in addition to a daytime phone number. The Contractor shall have an answering machine or voice mail system activated to receive phone calls after hours. The address and telephone numbers of such office shall be given to the city in writing, with ten (10) days prior notice of changes therein. The address of this office as of the execution of the Agreement is _________________________________, [TBD] Minnesota and the telephone number is _____________, [TBD]. The Contractor shall also allow complaints to be made electronically. Each month the Contractor shall provide the City with a list of all customer complaints, the nature of these complaints and a description of how each complaint was resolved. The names of the complainants and contact numbers or e-mail addresses must also be included. Complaints on service will be taken and collected by the City and the Contractor. The City will notify the Contractor of all complaints it receives. The Contractor is responsible for corrective actions. The Contractor shall answer all complaints courteously and promptly. ## 3.14 Accuracy of Call Center Responses The City will produce a fact sheet containing frequently asked questions (“FAQs”) that are commonly received from residents about the Maplewood program. The FAQs fact sheet will also contain the recommended standard responses to be given by the City and Contractor customer service call center staff. Before the FAQs fact sheet is finalized, the City will solicit input and comments from the Contractor, but responsibility for the final document will rest with the City. The City may from time-to-time update the FAQs fact sheet as needed and will notify the Contractor and solicit input on the changes. The Contractor’s customer service call center staff serving the City shall be trained on the use and compliance requirements for following the FAQs fact sheet when answering questions from Maplewood residents. The City will notify the Contractor immediately if the City receives any legitimate complaints about the accuracy of answers given by the Contractor’s customer service call center staff. The Contractor shall take corrective action to cure the mistake and notify the City of the actions taken and means to prevent recurrence. ## J1, Attachment 2 ## Council Packet Page Number 436 of 483 Page 7 The City may make anonymous phone calls to the Contractor acting as if the call is from the general public to ask selected questions. If such calls are made, an email report summarizing the accuracy of the customer service representatives’ responses will be provided back to the Contractor. ## 3.15 City Retains Right to Specify Resident Preparation ## Instructions The City and the Contractor shall work together to clearly specify the resident sorting and setout requirements. The City shall publish and distribute, on an annual basis, the detailed Recyclable preparation instructions for Maplewood residents as part of its annual public education flyer. ## 3.16 City Shall Approve Contractor’s Public Education Literature The City shall draft an annual solid waste educational flyer. The flyer shall be approved by the Contractor. The Contractor shall pay for the design, publication, and distribution via bulk mail delivery. The flyer will include an annual calendar specifying holiday Collection days. Education tags shall be left by Contractor’s Collection crews at the time any material is left behind without being collected to instruct residents why the material was not collected (e.g., Prohibited Materials). The Contractor shall conduct its own promotions and public education to increase participation and improve compliance with City-specified resident preparation instructions as per the public education elements of the annual work plan. The Contractor shall have Maplewood-specific content on its web site about the City’s Recycling program, including an active hyperlink to the City’s web page containing Recycling instructions for Maplewood residents. The Contractor shall submit a draft of any public education literature for approval by the City, at least one (1) month before printing and release of any such literature. The Contractor will work with the City to ensure customer service and public education are available in Spanish and Hmong where feasible. ## 3.16.1 Education Literature to Multi-Dwelling Unit Property Owners The Contractor shall mail annual letters to the owners and/or managers of all multi- dwelling properties that have central recycling collection in the first quarter of each year. The letters shall include the amount of recycling collected for the previous year and educational information on recycling. The City shall review and approve the letter format annually prior to mailing. ## J1, Attachment 2 ## Council Packet Page Number 437 of 483 Page 8 3.17 Weighing of Loads Contractor will keep accurate records consisting of an approved weight slip with the date, time, Collection route, driver’s name, vehicle number, tare weight, gross weight, net weight and number of Recycling stops for each loaded vehicle. Collection vehicles will be weighed after completion of a route or at the end of the day, whichever occurs first. A copy of each weight ticket shall be kept on file and made available for inspection upon request by the City. ## 3.18 Monthly and Annual Reports 3.18.1 Monthly Reports The Contract will submit to the City monthly reports. At a minimum, the Contractor shall include the following information in these reports. x Total quantities of recyclable materials collected, by material type (in tons). x Net quantities of recyclable materials marketed, by material type (in tons). x Log of all resident addresses where education tags were left because of non- targeted materials set out for recycling. x Log of all complaints, including the nature of the complaints, to include the following: names, addresses, and contact numbers of the complainants; the date and time received; the Contractor’s response; and the date and time of the response. x Log of resident addresses that consistently do not set out recyclables. x Gallons of fuel or mileage of vehicles traveled for the City’s greenhouse gas assessment. Monthly reports shall be due to the City by the fifteenth day of each month. 3.18.2 Annual Report The Contractor will submit to the City an annual report. At a minimum, the Contractor shall include the following information in these reports: x Total quantities of recyclable materials collected, by material type (in tons). x Net quantities of recyclable materials marketed, by material type (in tons). x Log of all resident addresses where education tags were left because of non-targeted materials set out for recycling. x Log of all complaints, including the nature of the complaints, to include the following: names, addresses, and contact numbers of the complainants; the date and time received; the Contractor’s response; and the date and time of the response. x Log of resident addresses that consistently do not set out recyclables. ## J1, Attachment 2 ## Council Packet Page Number 438 of 483 Page 9 x Gallons of fuel or mileage of vehicles traveled for the City’s greenhouse gas assessment. x Summary of how the nonparticipating household percentage is determined. x Log of the number and size of curbside recycling carts in use. x Relative change in type of materials found in the yearly composition study compared to the previous year’s study. x Log of recycling weights from each City facility and park. x Summary of how the previous year’s work plan items were addressed. x Log of safety and accident reports. x Log of residents with walk-up service. Annual reports shall be due by February 7 of each year for the previous calendar year. The Contractor will be encouraged to include in its annual report recommendations for continuous improvement in the City’s recycling program (e.g., public education, multi- dwelling unit recycling, etc.). 3.19 Ownership of Recyclables Ownership of the recyclables shall remain with the person placing them for Collection until Contractor’s personnel physically touches them for Collection, at which time the ownership of the recyclables shall transfer to the Contractor. ## 3.20 Scavenging Prohibited All Recyclable Materials placed for Collection shall be owned by and are the responsibility of the occupants of residential properties until the Contractor handles them. Upon Collection of the designated Recyclable Materials by the Contractor, the Recyclable Materials become the property and responsibility of the Contractor. It is unlawful for any person other than the City’s Recycling Contractor or owner’s independent hauler to collect, remove, or dispose of designated recyclables after the materials have been placed or deposited for Collection in the Recycling containers. The owner, owner’s employees, owner’s independent hauler’s employees, or City’s Recycling Contractor’s employees may not collect or scavenge through Recycling in any manner that interferes with the contracted Recycling services. ## 3.21 Cleanup of Spillage or Blowing Litter The Contractor shall clean up any material spilled or blown during the course of Collection and/or hauling operations. All Collection vehicles shall be equipped with at least one broom and one shovel for use in cleaning up material spillage. Designated recyclables shall be transported in a covered vehicle so that the recyclables do not drop or blow onto any public street or private property during transport. ## J1, Attachment 2 ## Council Packet Page Number 439 of 483 Page 10 ## 3.22 Recyclable Materials Transported to Markets Upon Collection by the City’s Recycling Contractor, the Contractor shall deliver the designated recyclables to a Recyclable Material processing center, an end market for sale or reuse, or to an intermediate Collection center for later delivery to a processing center or end market. It is unlawful for any person to transport for disposal or to dispose of designated recyclables in a mixed municipal solid waste disposal facility. The Contractor shall not landfill, incinerate, compost or use the recyclables as fuel for waste to energy. ## 3.23 Processing Facilities The Contractor shall assure the City that adequate Recyclable Material processing capacity will be provided for City material collected. The Contractor shall provide written notice to the City at least sixty (60) days in advance of any substantial change in plans for receiving and processing recyclables collected from the City. ## 3.24 Estimating Materials Composition as Collected The Contractor shall conduct at least one materials composition analysis of the City’s recyclables during the fall of each year to estimate the relative amount by weight of each recyclable commodity by grade. The results of this analysis shall include: 1. Percent by weight of each recyclable commodity by grade as collected from the ## City; 2. Relative change compared to the previous year’s composition; 3. Percent by weight of the contaminants as collected from the City; and 4. A description of the methodology used to calculate the composition, including number of samples, dates weighed, and City route(s) used for sampling. The Contractor shall provide the City with a copy of the analysis for each year of the contract. ## 3.25 Lack of Adequate Market Demand In the event that the market for a particular Recyclable ceases to exist or becomes economically depressed that it becomes economically unfeasible to continue the Collection, processing and marketing of that particular recyclable, the City and the Contractor will both agree in writing that it is no longer appropriate to collect such item before Collection ceases. The Contractor shall give the City as much notice as possible about the indications of such market condition changes. The City and Contractor shall agree on a date in a written Agreement amendment to cease Collection of the recyclable item in question. The Contractor shall at all times be under a duty to minimize the quantity of Recyclable Materials disposed in a landfill, resource recovery facility, or other facility receiving mixed municipal solid waste. If ## J1, Attachment 2 ## Council Packet Page Number 440 of 483 Page 11 disposal of any Recyclable commodity becomes necessary, upon receiving written permission from the City, the Contractor shall dispose of the Recyclable Materials at a facility specified in writing by the City or an alternative agreed upon by the City and the Contractor. The City and the Contractor will negotiate a cost for disposal. ## 3.26 Vehicle Requirements Vehicles shall be clearly signed on both sides as a Recycling Collection vehicle. In addition, all Collection vehicles used in performance of the Agreement shall: x Be marked with the name and telephone number of the Contractor prominently displayed on both sides of the truck. The lettering must be at least three (3) inches in height. x Operate within the weight allowed by Minnesota Statutes and local ordinances. x Be duly licensed and inspected by the State of Minnesota. x Have a maximum loaded weight not to exceed 40,000 pounds. x Have a two (2) way communication device. x Have a first aid kit. x Have an approved fire extinguisher. x Have warning flashers. x Have a broom and shovel for cleaning up spills. x Have warning alarms to indicate movement in reverse. x Have a sign on rear of vehicle which states “This vehicle makes frequent stops”. x All of the required equipment must be in proper working order. x All vehicles must be maintained in proper working order and be as clean and free of offensive odors as possible. ## 3.27 Trucks Shall Be Equipped with Wind Screens The Contractor’s automatic side loading truck dumping hoppers must be outfitted with wind screens or shields to minimize wind-blown litter when tipping the carts. ## 3.28 Trucks May Be Equipped with RFID Data Management ## Systems The Contractor’s trucks purchased and used for the City may be equipped with on-board radio frequency identification (RFID) systems to read the RFID tags installed in the City Trash Carts when the carts are emptied in the Contractor’s trucks as a means to count Trash Cart set-outs by address. The Contractor may use alternative means or technologies to accomplish the same set-out counts but must submit this to the City in writing for approval. ## J1, Attachment 2 ## Council Packet Page Number 441 of 483 Page 12 ## 3.29 Personnel Requirements The Contractor shall retain sufficient personnel and equipment to fulfill the requirements and specifications of this Agreement. The Contractor’s personnel shall be trained both in program operations and in customer service, and ensure that all personnel maintain a positive attitude with the public and in the workplace, and shall: x Conduct themselves at all times in a courteous manner and use no abusive or foul language. x Make a concerted effort to have at all times a presentable appearance and attitude. x For drivers and helpers, wear a uniform and employee identification badge or name tag. x Drive in a safe and considerate manner. x Manage curbside Recycling carts and Multi-Family containers in a careful manner so as to avoid spillage and littering or damage to the cart or other container. Carts should not be thrown once emptied. x Monitor for any spillage and be responsible for cleaning up any litter or breakage. x Avoid damage to property. x Not perform their duties or operate vehicles while consuming alcohol or illegally using controlled substances or while under the influence of alcohol and/or such substances. ## 3.30 Truck Fluid Leaks or Spills The Contractor shall submit its plan to the City for responding to any leak, spill or other release of truck fluids (e.g., oil, fuel, anti-freeze, hydraulic fluid, etc.). This plan must provide that the Contractor respond immediately and make efforts to contain and clean the leak. Cleaning shall include complete removal of any fluid released. If grass is damaged to the point that it cannot live, the Contractor shall be responsible for turf replacement. The City will have sole authority to determine if the cleaning and/or property repairs are adequate in the event of dispute. All cleaning activities must adhere to applicable local, state, and federal regulations and applicable storm water regulations and permits. 3.31 Safety The Contractor will ensure adequate working conditions and safety procedures are in place to comply with all applicable federal, state and local laws and regulations. The City reserves the right to inspect on a random basis all trucks, equipment, facilities, working conditions, training manuals, records of claims for Worker's Compensation or safety violations and standard operating procedures documents. ## J1, Attachment 2 ## Council Packet Page Number 442 of 483 Page 13 The Contractor shall submit a detailed safety plan to the City for review and approval within two (2) months after executing this Contract. This safety plan shall address all elements of this Agreement including (but not limited to) Recycling collection operations. The annual report and work plan shall have a safety component to report any incidents and recommend improvements. 3.32 Licenses and Permits The Contractor shall ensure that all driver and truck licenses and permits are current and in full compliance with local, state and federal laws and regulations. Any processing facility used to handle material from the City must have current permits and licenses as required by the appropriate city, county, state and federal laws and ordinances. The Contractor shall make available for inspection all such licenses and permits upon request by the City. ## 3.33 Performance Monitoring The City will monitor the performance of the Contractor against goals and performance standards required within this Agreement, City ordinances, and the City’s Solid Waste Management Standards. The City reserves the right to inspect the Contractor’s vehicles or reports of facility inspections conducted by other agencies at any time during normal business hours for compliance with this Agreement, and the performance measures and goals contained herein. Substandard performance as determined by the City in its sole discretion will constitute non-compliance. If action to correct such substandard performance is not taken by the Contractor after being notified by the City, the City will initiate liquidated damages as outlined in Section 3.33(N). If continued substandard performance exists, the City may initiate Agreement termination procedures. ## 3.34 Liquidated Damages This Agreement requires Contractor to meet the following performance standards: x Deliver quality and timely recyclables collection services to residents as set forth in the referenced RFP, Contractor’s proposal and clarifications, and this Agreement. x Meet other conditions as described herein for collection and transportation of recyclables to the designated Recyclable processing facility. City and Contractor shall communicate on a regular and as needed basis related to customer complaints, accidents, and other incidents. The following general incident escalation procedure provides a general guide for managing such communications as efficiently as possible. ## J1, Attachment 2 ## Council Packet Page Number 443 of 483 Page 14 x Simple complaints and incidents may be handled with verbal communications only (e.g., phone calls). x Significant complaints and incidents must be recorded via at least email. A proposed cure and response timeline shall be discussed. x If a problem is not cured within the proposed timeline, a second email should be used to communicate a new timeline. x If a problem is still not cured within the new timeline of a second email, the City may send a letter indicating a new cure timeline and warning that liquidated damages may be imposed if the problem is not resolved. x If a problem is still not cured with the new timeline of the letter, the City will send a letter and email notifying the Contractor that liquidated damages will be imposed. x If a problem remains chronic and uncured, the City may initiate Agreement breach procedures to notify the Contractor. This Agreement establishes liquidated damages for failure to meet selected, example performance standards. These liquidated damages are independent of default and breach provisions addressed elsewhere in this Agreement. City and Contractor expressly agree that the potential harm or injury to City caused by the incidents of substandard performance set forth in this Agreement are difficult or impossible to accurately estimate. City and Contractor stipulate that each damage dollar amount in this Agreement is a reasonable pre-estimate of the probable loss to City and the general public. The existence or recovery of such liquidated damages shall not preclude City from recovering other damages in addition to the payments made hereunder which City can document as being attributable to the above referenced failures. In addition to other costs that may be recouped, City may include costs of personnel and assets used to coordinate, inspect, and re-inspect items within this Agreement as well as attorney fees if applicable. The City may itemize and deduct liquidated damages from the monthly payments to Contractor. The Contractor shall agree, in addition to any other remedies available to the City, that the City may withhold payment from the Contractor in the amounts specified below as liquidated damages for failure of the Contractor fulfilling its obligations: A. Failure to respond to legitimate service complaints within twenty-four (24) hours in a reasonable and professional manner – fifty dollars ($50) per incident. B. Failure to collect properly notified missed collections – two hundred and fifty dollars ($250) per incident. C. Failure to provide monthly and annual reports – one hundred dollars ($100) per incident. ## J1, Attachment 2 ## Council Packet Page Number 444 of 483 Page 15 D. Failure to complete the collections within the specified timeframes without proper notice to the city – one hundred dollars ($100) per incident. E. Failure to clean up from spills during Collection operations – two hundred fifty dollars ($250) per incident. F. Failure to report on changes in location of Recyclable processing operations – two hundred fifty dollars ($250) per incident. G. Failure to provide written description of the means to estimate relative amount of Recyclable Materials composition (including contaminants as collected) derived from the City’s Recyclables – one thousand dollars ($1000) per incident. H. Making changes to the Collection and Processing systems prior to receiving City approval to implement any such change – five thousand dollars ($5,000) per incident. I. Failure to conduct and report results of the annual composition analysis – one thousand dollars ($1,000) per incident. J. Failure to provide sufficient City cart or container inventory information to the City or failure to provide adequate notification of when new carts and/or containers need to be ordered – five hundred dollars ($500) per incident. K. Failure to provide adequate notice and coordination to prevent mixed public messages about collection delays due to severe weather incidents – two- thousand dollars ($2,000) per incident. L. Failure to accurately answer a resident’s question to the Contractor’s customer service call center – one-hundred dollars ($100) per incident. M. Failure to correct substandard performance after being notified by the City – one thousand dollars ($1,000) per incident. These amounts will be for liquidated damages for losses suffered by the City and not penalties. Ten (10) or more such major incidents in a six (6) month period shall constitute grounds for termination of the Agreement and not subject to cure. The City shall have sole discretion to define what major incidents are. ## 4. Curbside Collection Requirements The following Collection requirements in this section are for curbside Recycling services only (SDUs including buildings with up to four units), and do not pertain to MDUs. ## 4.1 Weekly Collection The Contractor shall collect curbside Recycling Materials weekly from the authorized curbside Recycling carts to be provided either by the City or the Contractor [TBD]. No other Recycling containers shall be used in performance of this Agreement unless negotiated by the City and Contractor in writing. Violation of this provision shall be grounds for termination of the Agreement. Recyclables shall be collected on the same ## J1, Attachment 2 ## Council Packet Page Number 445 of 483 Page 16 days corresponding to City Trash Collection days (with the exception of curbside Collection on Saturdays within agreed-upon “holiday weeks”). 4.2 Points of Collection Nearly all Recyclable Collection service will occur at the curb, with the following exceptions: A. Elderly residents or those with short or long-term physical limitations who require “Walk-Up” Collection Service. B. Alley collections for the few designated blocks that do not have adequate access to curbside Recyclable Collection service due to the topography of the street and boulevard. C. “Walk-up” service may also be provided to residents on an on-call basis. Residents that do not have physical limitations and request “Walk-Up” service must pay the Contractor a fee per collection event as outlined in the Appendix _ [TBD]. Residents must schedule such paid “Walk-Up” service in advance any time before 9:00 a.m. the morning prior to the “Walk-Up” service day and provide payment via credit card at that time. ## 4.3 Curbside Collection Schedule Deadline If the Contractor determines that the Collection of recyclables will not be completed by 6:00 p.m. on the scheduled Collection day, the Contractor shall notify the City by 3:30 p.m. that same day and request an extension of the Collection hours. The Contractor shall inform the City of the areas not completed, the reason for non-completion and the expected time of completion. If the City’s designated contact person cannot be reached, the Contractor may request the City Manager. ## 4.4 Procedure for Handling Non-Targeted Materials If the driver observes that a resident has set out non-targeted materials, the driver shall use the following procedure: A. Contractor shall leave the cart with non-targeted materials and leave an “education tag” indicating acceptable materials and the proper method of preparation. B. The driver shall record the address, and the Contractor shall report the address to the City in the required monthly report. ## 4.4.1 On-Board Truck Cameras to Monitor Materials During Loading All Recycling collection trucks used by the Contractor for this Agreement shall be equipped with on-board, mounted video cameras to monitor Recyclable materials as they are being tipped into the truck hopper. The video display shall be mounted in the cab and observed by the driver as materials are unloaded into the hopper. ## J1, Attachment 2 ## Council Packet Page Number 446 of 483 Page 17 ## 4.4.2 Procedure for Unacceptable Materials If the Contractor determines an eligible household has set out significant amounts of unacceptable materials or a hazardous item, the driver shall use the following procedures. If the unacceptable materials have been tipped into the collection truck, the driver shall make a note of the issue in the Contractor’s tracking system and then will check again the following service day and leave an educational tag if needed. If an address has been reported for contamination three consecutive weeks in a row, the Contractor will work to verify the accuracy of the address recorded in the tracking system and then shall notify the City who will send a letter to the resident noting the unacceptable materials and providing information on what are accepted recyclables. 4.5 Records of Non-Participants The Contractor shall keep records of eligible households that do not regularly participate in curbside recycling. All non-participating addresses shall be reported to the City as part of the Provider’s monthly reports. The Contractor may make recommendations for improving this method and procedure for recording and reporting non-participating households. ## 4.6 Public Education Information for Single Dwelling Unit ## Residents The City shall draft an annual solid waste educational flyer. The flyer shall be approved by the Contractor. The Contractor shall pay for the design, publication, and distribution via bulk mail delivery. The flyer will include an annual calendar specifying holiday Collection days. Education tags to be left by Contractor’s Collection crews at the time any material is left behind without being collected to instruct residents why the material was not collected (e.g., non-targeted material is rejected and left at the curb) and a phone number to call for more information and questions. ## 5. Multi Dwelling Unit Collection Requirements The following Collection requirements are for MDUs Recycling services only and do not pertain to curbside Recycling services from SDUs. Consistent with City ordinance, Multi Dwelling Units building owners must use the City’s Recycling Contractor to provide Recycling services and the Contractor will work with the City to ensure all Multi Dwelling Units are serviced with recycling collection through the City’s recycling contract. ## 5.1 Multi Dwelling Units Collection Stations MDUs Recycling stations will be specified with approval of the MDUs building owner on a case-by-case basis. MDUs Recycling stations will likely be a cluster of Recycling carts or Recycling dumpsters. The Contractor shall work with City staff and the Multi-Dwelling ## J1, Attachment 2 ## Council Packet Page Number 447 of 483 Page 18 property owner and/or manager to discuss and then decide the level of service, including type of container, which best fits the need of that particular Multi-Family property. City staff will initiate the first contact with Multi-Family property owners and managers if the property is not currently served under the City Recycling Contract. The number and location of Multi Dwelling Units Recycling stations shall be adequate to be reasonably convenient and accessible to all Multi Dwelling Units residents. ## 5.1.1 Multi Dwelling Units Container Location(s) MDUs Recycling containers shall be placed in a location(s) on the premises which permits access for Collection purposes, but which does not obstruct pedestrian or vehicular traffic. Recycling containers must also comply with the City’s zoning and other ordinances. ## 5.2 Multi Dwelling Units Service Standards At a minimum, MDUs Collection services shall be available on the premises and shall be provided on a regularly scheduled weekly basis, or as the City and Contractor agree is adequate. The Collection schedule and Recycling containers’ capacity shall provide for regular removal of the recyclables such that there is adequate storage capacity available in the Recyclable containers to avoid overflowing containers. ## 5.3 Multi Dwelling Units Recycling Container Requirements Either the City or the Contractor [TBD] shall purchase adequate Recycling carts and dumpsters to serve the needs of the MDUs buildings served under this Agreement. The Recycling containers for MDUs buildings shall be: A. Sufficient in number and size to meet the demands for Recycling services created by the occupants. B. Equipped with hinged lids. C. Equipped with standardized labels approved by the City, attached to the lid and the front of the carts, and which identify the type of Recyclable Material to be deposited in each container. Recycling containers shall be colored differently from other containers for Trash. D. Maintained in proper operating condition and reasonably clean and sanitary. E. Repaired or replaced on a reasonable schedule if broken due to regular wear and tear. F. Receptacles shall be of a sort approved by City staff for use prior to entering service. ## 5.4 Responsibility for Providing and Maintaining Multi Dwelling ## Units Recycling Containers Adequate Multi Dwelling Units Recycling carts and dumpsters shall be rolled-out and maintained by the City’s Contractor. As part of a more detailed Recycling cart and ## J1, Attachment 2 ## Council Packet Page Number 448 of 483 Page 19 dumpster distribution and management plan, within thirty (30) days of executing this Agreement, the City and the Contractor shall develop a specific schedule for roll-out of carts and dumpsters to eligible Multi Dwelling Units properties. ## 5.5 Public Education ## 5.5.1 Information for Tenants with Multi Dwelling Units Recycling Service At least once per year, the City ’s Recycling Contractor shall supply the MDUs building owner with the sufficient number of Recycling fact sheets with instructions for the tenants in their building(s). The information should specifically address MDUs recycling service and should not be the same educational material distributed to SDUs residents. These fact sheets shall be pre-approved by the City at least thirty (30) days prior to printing by the Contractor. 5.5.2 Other Public Education Tools to Residents with Multi Dwelling Units ## Recycling Service The Contractor shall provide other public education tools (e.g., educational material in languages other than English such as Spanish, Hmong, Somali, etc.) that the Contractor will provide, in cooperation and coordination with MDUs building owners, as part of the annual work plan. The City will work with the Contractor regarding the quantities needed and the locations for distribution. ## 5.6 Annual Report to Multi Dwelling Units Building Owners The City’s Contractor shall provide an annual report by February 7 of each year, for the previous calendar year, to the Multi-Family building owners served by the City’s Contractor. A copy of each report to the Multi Dwelling Units building owners shall also be submitted to the City. The report shall contain, at a minimum, the following information: A. Name of owner, building manager and contact information (mailing address, telephone numbers, email, etc.) B. Street address of each MDU building served. C. Description of Collection services made available to occupants, including number of MDUs Recycling stations, number of MDUs Recycling containers, location of stations and dates of Collection. D. Description of public education tools used to inform occupants of availability of services. E. Recommendations for future improvements to increase recovery rates (e.g., specific public education tools). ## 6. Municipal Facilities Collection Requirements The Contractor shall provide, at no charge, Collection services once per week at the following City buildings: ## J1, Attachment 2 ## Council Packet Page Number 449 of 483 Page 20 City Hall – 1830 County Road B East. Public Works Building – 1902 County Road B East. Park & Recreation Maintenance Building – 1810 County Road B East. Fire Station One – 1177 Century Avenue North. Fire Station Two – 1955 Clarence Street. Fire Station Three – 1530 County Road C. Fire Training Facility – 1881 Century Avenue North. Maplewood Community Center – 2100 White Bear Avenue. Maplewood Nature Center – 2659 7 th Street East. The contractor shall provide, at no charge, Collection services at the following parks: ## A. Afton Heights – 63 North Sterling Street ## B. Hazelwood Park – 1663 County Road C ## C. Gethsemane Park – 2401 East Seventh Street ## D. Wakefield Park, 1590 Frost Ave ## E. Harvest Park, 2561 Barclay Street ## F. Goodrich Park, 1980 North St. Paul Road G. Friday Night Fireworks/Touch a Truck Event (once a year in September) The level of Recycling Collection service at City buildings and parks facilities (number and size of Recycling containers; and frequency of collection) shall be adequate to ensure there is no overflowing of Recyclable Materials. The Contractor shall propose optimum service levels for each building. The Contractor shall replicate the Multi-Family educational signage so they are unified with the signage at City buildings and parks facilities. ## 6.1 Annual Report for City Facilities The City’s Contractor shall provide an annual report by February 7 of each year, for the previous calendar year, to the City Facilities served by the City’s Contractor. The report shall contain, at a minimum, the following information: A. Name of City Facility and address. B. Description of Collection services made available to City Facility including number of containers, location of stations, amount of materials collected, and dates of Collection. C. Recommendations for future improvements to increase recovery rates (e.g., specific public education tools). ## J1, Attachment 2 ## Council Packet Page Number 450 of 483 Page 21 ## 7. Insurance and Other Legal Requirements 7.1 Insurance Insurance secured by the Contractor shall be issued by insurance companies acceptable to the City and admitted in Minnesota. The insurance specified may be in a policy or policies of insurance, primary or excess. Such insurance shall be in force on the date of execution of the Agreement and shall remain continuously in force for the duration of the contract. The Contractor shall have the City of Maplewood named as an additional insured on each insurance policy specified below, unless the Contractor submits in writing this is not feasible for a specific insurance policy. The Contractor shall then provide certificates of insurance to the City by approximately December 15 of each year. The Contractor and its sub-contractors shall secure and maintain the following insurance. 7.1.1 Workers Compensation Insurance Workers compensation insurance shall meet the statutory obligations with Coverage B – Employer’s Liability Limits of at least $100,000 each accident, $500,000 disease - policy limit and $100,000 disease each employee. ## 7.2 Commercial General Liability Insurance Commercial General Liability insurance shall be at the limits of at least $1,500,000 for bodily injury, $500,000 for property damage. The policy shall be on an "occurrence" basis, shall include contractual liability coverage and the City shall be named an additional insured. The Contractor should provide evidence of in-force pollution legal liability with limits of not less than $5,000,000 per occurrence. This insurance includes up to $10,000 in additional coverage for expenses incurred to extract pollutants from land or water at the "premises" if the discharge, dispersal, seepage, migration, release, escape or emission of the pollutants is caused by or results from a covered cause, including any deliberate, willful and negligent conduct on the part of Contractor or their laborers, employees or assigns. ## 7.3 Commercial Automobile Liability Insurance Commercial Automobile Liability insurance covering all owned, non-owned and hired automobiles with limits of at least $500,000 for property damage and bodily injury in the following amounts $1,000,000 per person and $5,000,000 per occurrence. This insurance shall include a cause of loss where there is a spill of fuels and lubricants used in the vehicle for its operation. ## 7.4 Environmental Liability Insurance The Contractor agrees that they shall obtain and maintain environmental liability insurance in compliance with local, state and federal regulations for all matters related ## J1, Attachment 2 ## Council Packet Page Number 451 of 483 Page 22 to in this Recycling services agreement. The Contractor shall add the City as an additional insured under said insurance policy(s). The policy coverage shall include environmental impairment liability. The Contractor shall provide the City with appropriate documentation of said environmental liability insurance for verification upon written request from the City. The Contractor further indemnifies the City, its employees, agents and licensees from all liability related to hazardous contamination/pollution resulting from the acts of the Contractor, its employees or agents. 7.5 Transfer of Interest The Contractor shall not assign any interest in the Agreement, and shall not transfer any interest in the Agreement, either by assignment or notation, without the prior written approval of the City. The Contractor shall not subcontract any services under this Agreement without prior written approval of the City. Failure to obtain such written approval by the City prior to any such assignment or subcontract shall be grounds for immediate Agreement termination. 7.6 Non-Assignment and Bankruptcy The parties hereby agree that the Contractor shall have no right to assign or transfer its rights and obligations under said Agreement without written approval from the City. In the event the City or its successors or assigns files for bankruptcy as provided by federal law, this Agreement shall be immediately deemed null and void relieving all parties of their contractual rights and obligations. ## 7.7 Dispute Resolution and Arbitration Procedures The parties agree that any controversy or claim arising out of or relating to this Agreement or the breach thereof, shall be settled, at the option of the Contractor, by arbitration in accordance with the Rules of the American Association of Arbitration and judgment upon the award by the arbitrator(s) may be entered in any court with jurisdiction thereof. ## 7.8 Performance Bond This Agreement specifies requirements for a performance bond in the case of the Contractor’s failure to perform contracted services. The performance bond shall be for a minimum of $300,000. The responsibility for renewal is the responsibility of the Contractor. ## 7.9 General Compliance The Contractor agrees to comply with all applicable local, state and federal laws and regulations governing funds provided under this Agreement. The Contractor agrees to comply with all applicable local, state and federal laws and regulations governing funds provided under this Agreement. The Contractor shall pay its employees performing the work under this Agreement a living wage. Living wage may ## J1, Attachment 2 ## Council Packet Page Number 452 of 483 Page 23 be defined pursuant to the Living Wage Calculator 1 produced by Pennsylvania State University as a means to estimate the cost of living within specific geographic locations. ## 7.10 Independent Contractor Nothing contained in this Agreement is intended to, or shall be construed in any manner, as creating or establishing the relationship of employer/employee between the parties. The Contractor shall at all times remain an independent Contractor with respect to the services to be performed under this Contract. Any and all employees of Contractor or other persons engaged in the performance of any work or services required by Contractor under this Agreement shall be considered employees or subcontractors of the Contractor only and not of the City; and any and all claims that might arise, including worker's compensation claims under the Worker's Compensation Act of the State of Minnesota or any other state, on behalf of said employees or other persons while so engaged in any of the work or services provided to be rendered herein, shall be the sole obligation and responsibility of the Contractor. ## 7.11 Hold Harmless The Contractor agrees to defend, indemnify and hold harmless the City, its officers and employees, from any liabilities, claims, damages, costs, judgments, and expenses, including attorney's fees, resulting directly or indirectly from an act or omission of the Contractor, its employees, its agents, or employees of subcontractors, in the performance of the services provided by this contract, any resulting environmental liability that is a result of this Agreement or by reason of the failure of the Contractor to fully perform, in any respect, any of its obligations under this Agreement. If a Contractor is a self-insured agency of the State of Minnesota, the terms and conditions of Minnesota Statute 3.732 et seq. shall apply with respect to liability bonding, insurance and liability limits. The provisions of Minnesota Statutes Chapter 466 shall apply to other political subdivisions of the State of Minnesota. ## 7.12 Accounting Standards The Contractor agrees to maintain the necessary source documentation and enforce sufficient internal controls as dictated by generally accepted accounting practices to properly account for expenses incurred under this Agreement. 7.13 Retention of Records The Contractor shall retain all records pertinent to expenditures incurred under this Agreement for a period of six (6) years after the resolution of all audit findings. Records for non-expendable property acquired with funds under this Agreement shall be retained for six (6) years after final disposition of such property. 1 For more information, link to the Living Wage Calculator for Ramsey County, MN at: http://www.livingwage.geog.psu.edu/counties/27123 ## J1, Attachment 2 ## Council Packet Page Number 453 of 483 Page 24 ## 7.14 Data Practices The Contractor agrees to comply with the Minnesota Government Data Practices Act and all other applicable state and federal laws relating to data privacy or confidentiality. The Contractor must immediately report to the City any requests from third parties for information relating to this Agreement. The City agrees to promptly respond to inquiries from the Contractor concerning data requests. The Contractor agrees to hold the City, its officers, and employees harmless from any claims resulting from the Contractor’s unlawful disclosure or use of data protected under state and federal laws. All proposals shall be treated as non-public information until the proposals are opened for review by the City. At that time the proposals and their contents become public data under the provisions of the Minnesota Government Data Practices Act, Minn. Stat. C. 13. 7.15 Inspection of Records All Contractor records with respect to any matters covered by this Agreement shall be made available to the City or its designees at any time during normal business hours, as often as the City deems necessary, to audit, examine, and make excerpts or transcripts of all relevant data. ## 7.16 Applicable Law The laws of the State of Minnesota shall govern all interpretations of this Agreement, and the appropriate venue and jurisdiction for any litigation which may arise hereunder will be in those courts located within the County of Ramsey, State of Minnesota, regardless of the place of business, residence or incorporation of the Contractor. ## 7.17 Contract Termination The City may cancel the Agreement if the Contractor fails to fulfill its obligations under the Agreement in a proper and timely manner or otherwise violates the terms of the Agreement if the default has not been cured after sixty (60) days written notice has been provided. The City shall pay Contractor all compensation earned prior to the date of termination minus any damages and costs incurred by the City as a result of the breach. If the Agreement is canceled or terminated, all finished or unfinished documents, data, studies, surveys, maps, models, photographs, reports or other materials prepared by the Contractor under this Agreement shall, at the option of the City, become the property of the City, and the Contractor shall be entitled to receive just and equitable compensation for any satisfactory work completed on such documents or materials prior to the termination. ## J1, Attachment 2 ## Council Packet Page Number 454 of 483 Page 25 ## 7.18 Employee Working Conditions and Contractor’s Safety ## Procedures The Contractor will ensure adequate working conditions and safety procedures are in place to comply with all applicable local, state and federal laws and regulations. The City reserves the right to inspect on a random basis all trucks, equipment, facilities, working conditions, training manuals, records of claims for worker's compensation or safety violations and standard operating procedures documents, as well as request records of inspections conducted by other agencies. ## 7.19 Agreement Amendments Any amendments to this Agreement shall be valid only when reduced to writing and duly signed by the parties. ## J1, Attachment 2 ## Council Packet Page Number 455 of 483 Page 26 IN WITNESS WHEREOF, the parties have subscribed their names as of the date first written. ## City of Maplewood: ## By______________________________ ## City Manager ________________________________ Printed Name ## Date:____________________________ ## By______________________________ ## Mayor ________________________________ ## Printed Name ## Date:____________________________ ## Contractor: ## By______________________________ By______________________________ Area President Title ____________________________________ ________________________________ ________________________________ Printed Name Printed Name ## Date:____________________________ Date:____________________________ ## J1, Attachment 2 ## Council Packet Page Number 456 of 483 ## RFP for City of Maplewood Trash and Recycling Collection Services ## Attachment C ## List of Multi-Dwelling Complexes ## J1, Attachment 2 ## Council Packet Page Number 457 of 483 ## Name Address # of Untis ## Waldo Apartments1880English Street 56 ## Juniper Apartments1310Frost Avenue 64 ## Oberon Apartments1160Frost Avenue 150 ## Caretta Senior Living1890County Road C East72 ## Maplewood Comforts of Home 2300 ## Hazelwood Street 42 ## Park Edge Apartments 2025 ## Ide Street 51 ## Sherwood Glen 1512 ## County Road B East 96 ## Maplewood Manor 2266 ## Duluth Street 68 ## Century Trails Apartments 1730 ## Monastery Way 40 ## Granite Trail Apartments 1829 ## Furness Street108 ## Maple Pond Homes 1854 ## Beebe Road 168 ## English Manor Apartments 1249 ## Frisbie Avenue 37 ## Parkview Court Apartments 1900/1880 ## East Shore Drive 72 ## Frost English Villages 1265 ## Frost Avenue 50 ## Frost Avenue 1426 ## Frost Avenue 7 ## American Coop 1875 ## East Shore Drive 56 ## Sibley Cove Apartments1996County Road D81 ## Maplewood Apartments2391Larpenteur Ave East240 ## Cobblestone Court Apartments 366 ## Snelling Ave S 74 ## Silver Ridge Apartments 2330 ## Stillwater Avenue 186 ## Lakeview Commons 1200 ## Lakewood Dr North 98 ## Pondview Apartments ## 2575Ivy Ave E180 ## Conifer Ridge 3080 ## Hazelwood Street 50 ## Conifer Ridge 3090 ## Hazelwood Street 50 ## Conifer Ridge 3105 ## Hazelwood Street 50 ## Wyngate Apartments 1752 ## Village Trail East 50 ## Maple Ridge Apartments 1695 ## County Road D East 100 ## Birch Glen Apartments(Maplewood) 3100 ## Ariel Street 60 ## Village on Woodlynn 2122 ## Woodlynn Avenue 60 ## Concordia Arms 2030 ## Lydia Avenue East 125 ## Norgard Apartments 1807 ## Gervais Court 60 ## Carefree Cottages 2355 ## Polaris Lane North 254 ## Markham Apartments 2730 ## Hazelwood Street 75 ## Maplewood Townhomes 2461 ## Ariel Street North 31 ## Maple Knoll Townhomes2715White Bear Avenue (Mesabi Ave.)57 ## Arcade Apartments (Bellwood) 1915 ## Arcade Street 27 ## Rosoto Villa on Roselawn 1901 ## Desoto Street 70 ## 2048 Mississippi Street 350 ## Skillman Ave East 40 ## Golden Star Apartments 321 ## Larpenteur Ave E 109 ## Western Hills 1770 ## Adolphus Street 54 ## Brookview Manor 2714 ## Brookview Dr 36 ## Century Ridge 89 ## Century Ave N 75 ## Maplewood Gardens 345 ## Florence Ave 32 ## Harmony Gardens1438County Road C160 ## The Shores of Maplewood1870East Shore Drive105 ## Maplewood Multi-Family Recycling The following list includes all multi-dwellings (over 4 units) that have the collection of recyclables from a centralized location including apartments and some townhomes. Other multi-dewlling properties that have curbside collection, including most other townhomes and manufactured homes, are included in the City's single family household count. ## MF RENTAL HOUSING WITH CENTRALIZED COLLECTION ## J1, Attachment 2 ## Council Packet Page Number 458 of 483 ## NameAddress# of Untis ## Subtotal 3726 ## Maplewood Rehabilitation Center - Asst Living 1890 ## Sherren Ave 62 ## Summer Hills Of Maplewood 935 ## North Ferndale St 45 ## Cardinal Pointe 3003 ## Hazelwood Street 108 ## Seasons at Maplewood 1670 ## Legacy Parkway East 150 ## Connemara I 2465 ## Londin Lane 96 ## Connemara II 2455 ## Londin Lane 96 ## Subtotal 557 ## Beaver Creek Condos1225Ferndale Avenue 60 ## Heritage Square Condos 7100 ## Madison Ave West 18 ## Heritage Square Condos 1244 ## County Rd D 12 ## Heritage Square Condos 1256 ## County Rd D 12 ## McMenemy Place Condos1860McMenemy Street12 ## McKnight Townhomes370McKnight Rd 190 ## Afton Ridge Association ## 2320Lower Afton Rd 40 ## Maple Hill Townhomes (Maple Hills Dr) - 100 units ## 774Maple Hills Dr 100 ## Maple Park Shores1644 ## Cope Avenue East 20 ## Van Dyke Village2191 ## Van Dyke 20 ## Trails Edge Townhomes1726 ## Woodland Lane 49 ## Townhomes on Montana2322-2386 ## Montana Avenue 28 ## Beaver Lake Townhomes1150-1164 ## Beaver Creek Lane 12 ## Heritage Square 2 nd Add. 1687 ## Village Tree East 81 ## Subtotal654 4937 Frost-English Silver1957 English Street107 ## Beaver Lake Estates2425 Maryland Avenue254 ## Edgerton Highlands 225 ## Addresses542 Skillman Avenue East ## 2026 Bradley Street North ## 2025 Bradley Street North ## 2055 Bradley Street North ## 490 Skillman Avenue East ## 491 Skillman Avenue East ## 2026 Desoto Street North ## 2056 Desoto Street North ## Edgerton Manor 2021 Edgerton63 ## Canary Hill Apartments1247 Century Avenue90 ## Trails Edge 3000 Countryview Dr152 ## Total Multi-Units that Contract ## with Other Haulers 891 Multi-Units that Contract with a Separate Hauler (Grandfathered in until such time as they sell the property at which point they would be added into the City's recycling program) ## Grand Total of all Multi-Units with Centralized Collection ## OWNER-OCCUPIED MULTI-FAMILY HOUSING WITH CENTRALIZED COLLECTION TOWNHOMES WITH CENTRAL RECYCLING (addresses NOT included in City curbside collection list) ## J1, Attachment 2 ## Council Packet Page Number 459 of 483 ## RFP for City of Maplewood Trash and Recycling Collection Services ## Attachment D ## City’s Solid Waste Guide ## J1, Attachment 2 ## Council Packet Page Number 460 of 483 ## Residential Trash ServiceProvided by Republic Servicesmaplewoodmn.gov/trash 651-455-8634 Republic Services bills for trash service bi-monthlyBi-monthly trash rates listed below are effective until December 31, ʥʣʥ 6 ʡ Rates re ## Є ect all ta ˫ es and fees ʡ ## Size ## Collection ## Price 20 gallon every other week * $28.13 20 gallon every week $29.14 35 gallon every week $35.02 65 gallon every week $53.75 95 gallon every week $70.69 * This service is for low-volume trash generators and requires approval by the City. It allows you to place a 20 gallon trash cart out every other week on your collection day during the following weeks: Jan 11/25, Feb 8/22, March 8/22, April 5/19, May 3/17/31, June 14/28, July 12/26, August 9/23, Sept 6/20, Oct 4/18, Nov 1/15/29, Dec 13/27. ## Additional ServicesVacation Credit ## (Trash Service Only) Residents taking a vacation of three or more weeks are eligible for vacation credits. Contact Republic Services to set up vacation credits.Walk Up Service (Trash and Recycling Service) Residents with physical limitations can apply for walk up service. Your trash and recycling will be collected from outside of your garage. Contact the City to set up walk up service.Townhome/Manufactured Home Trash Collection Townhomes and manufactured homes can optinto the City’s trash service at the rates listed above. Contact the City for details. ## Maplewood ## 2026 Solid Waste Guide ## Residential Curbside Trash and Recycling ## General Trash and Recycling Questions ## Maplewood 651-249-2304 | maplewoodmn.gov/solidwaste ## Trash Collection ## Republic Services 651-455-8634 republicservices.com ## Recycling Collection ## Tennis Sanitation 651-459-1887 tennissanitation.com ## Trash and Recycling CollectionCollection Days: Trash and recycling is collected once a week on your neighborhood’s scheduled collection day (Monday through Friday). Find the collection schedule at maplewoodmn.gov/solidwaste . ## Cart Placement: Place your carts at the curb by 6 a.m. Place carts facing forward at least three feet apart and clear of obstructions. Place carts behind the curb, especially during the winter. Cart Storage: City code requires carts to be removed from the curb by 6 a.m. the day after collection and stored in your garage or near your house where it cannot be seen from the street. 2026 Holiday ScheduleIf your normal trash/recycling collection day falls on or after the holiday listed below, your collection will be delayed by one day for that week only. ## Date ## Holiday ## Route Delays ## Monday, May 25 ## Memorial Day All routes ## Saturday, July 4 ## Independence Day No routes ## Monday, September 7 ## Labor Day All routes ## Thursday, November 26 ## Thanksgiving Day ## Thursday & Friday ## Friday, December 25 ## Christmas ## Friday Friday, January 1, 2027 ## New Year’s Day ## Friday ## Sustainable ## Maplewood ## Sustainable ## 1830 County Road B East ## Maplewood MN 55109 maplewoodmn.gov/solidwaste ## PRSRT STD ## U.S.POSTAGE ## PAID Permit #32324 ## Twin Cities, MN ## ******ECRWSS****** ## RESIDENTIAL CUSTOMER ## 2026 MAPLEWOOD ## SOLID WASTE GUIDE ## J1, Attachment 2 ## Council Packet Page Number 461 of 483 ## Residential Trash ServiceProvided by Republic Servicesmaplewoodmn.gov/trash 651-455-8634 Additional CollectionBulky Item, Appliance, Electronic Collection Republic Services provides bulky item, appliance, and electronic collection upon request. Prices range from $10.75 to $37 per item, plus ta ˫ . Contact Republic Services to set up collection. Evergreen Christmas Tree PickupFree to residents with City trash service during the ## Ѓ rst three full weeks of January. Remove ornaments and lights. Do not place tree in a plastic bag. No need to schedule, just place at curb on trash collection day. ## Curbside Yard Waste Collection For an additional fee, Republic Services collects yard waste. A yearly subscription includes carted yard waste service on your regularly scheduled trash day, from April 1 - November 30, 2026 (weather permitting). Contact Republic Services to set up yard waste collection. 2026 yard waste rates are as follows: ## Annual Subscription $153.30 no ta ˫ Weekly collection in a 95 gallon cart and up to 5 compostable bags ($3.83 per compostable bag over the 5 bags allowed). ## Per Paper or Compostable Bag $9.00no ta ˫ For a one-time scheduled pickup. ## Residential Recycling ServiceProvided by Tennis Sanitation maplewoodmn.gov/recycling 651-459-1887 Recycling rates are set by the City Council. The 2026 recycling rate is $17.91 per household, per quarter and is included on your water bill. Place recyclables loose into your recycling cart - do not bag. Recycling carts are available in three sizes for the same price: 35, 65 and 95 gallon. Contact Tennis Sanitation to change cart sizes. ## PAPER & CARTONS ## PLASTIC ## METALGLASSREUSABLE LINENS ## Cardboard Paper egg cartons ## Newspapers Drink bo ˫ es Junk mail ## Magazines Pizza bo ˫ es Shredded paper (place in a sealed paper bag) Tin, aluminum, and aerosol cansPots and pansHousehold metal (3ft or shorter)SilverwareClear produce containersBeverage containersFlower and plant potsLarge plastic itemsYogurt containersBottlesJarsClothingShoesPlace items in a bag labeled “Linens” and put it on top of your recycling cart. ## Items NOT Recyclable in Curbside Collection • Styrofoam (remember to remove Styrofoam from packaging bo ˫ es before recycling bo ˫ es) • Personal protection gear • Plastic bags • ## Diapers • ## Foam • General garbage Please visit tennissanitation.com/recycling for a complete list of items that may be recycled. ## Maplewood ## Spring Clean Up April 25, 2026 | 8 a.m. to 1 p.m. ## Aldrich Arena, 1850 White Bear Avenue Disposal and recycling of bulky items. For more information visit maplewoodmn.gov/cleanups. Ramsey County Yard Waste SitesDrop off yard waste year-round at a Ramsey County yard waste collection site. Visit ## RamseyRecycles.com/YardWaste or call 651-633-EASY (3279), answered 24/7.Food Scraps Recycling Food scraps pickup: Recycle food scraps from home. Order bags for free at ## FoodScrapsPickup.com or by calling 651-661-9393. Food scraps dropoff: Drop off food scraps at the 24/7 collection site located at 2100 White Bear Avenue. More information at RamseyRecycles.com/FoodScraps . Household Hazardous WasteIf a container has the words Caution, Warning, Danger, or Poison on the label and still has product inside, it needs to go to the Ramsey County Environmental Center. Visit ## RamseyRecycles.com/HHW or call 651-633- EASY (3279), answered 24/7.Reuse and Donation Opportunities Before disposing of an item, consider if it can be repaired, donated, or sold. Visit ## RamseyRecycles.com/Reuse to learn more. Free Recycling Containers for EventsRecycling containers are available for Maplewood residents or events held in Maplewood. Contact the City to reserve yours at no charge. ## J1, Attachment 2 ## Council Packet Page Number 462 of 483 ## RFP for City of Maplewood Trash and Recycling Collection Services ## Attachment E ## 2026 Spring Clean Up Flier ## J1, Attachment 2 ## Council Packet Page Number 463 of 483 ## Maplewood Resident Spring Clean Up Saturday, April 25, 2026, 8 a.m. to 1 p.m. ## Aldrich Arena (1850 White Bear Avenue) ## Load it Right – Items Accepted ## 1. Entry Gate ## o Fee Collection ## o Food Shelf Donations ## 2. Recycle Area o Shredding ## o Unwanted/Expired Medicine ## o Clothes and Household Textiles o Bicycles (Any Condition) ## o Small Engines ## o Mattresses and Box Springs o Appliances o Electronics (televisions, computers, etc.) ## 3. Disposal Area ## o Carpet and Carpet Pad (Any Condition) o Municipal Solid Waste (residential trash) ## o Building Materials from Residential ## Demolition Projects o Furniture that Cannot be Reused ## o Bulky Metals ## o Car and Pick-Up Truck Tires and Rims Fees charged per vehicle load (not per item) Spring Clean Up Layout Map ## Vehicle Type Cost 1 Car $30.00 ## SUV $35.00 ## Pick Up Truck $40.00 Van $45.00 ## Cargo Van $50.00 Moving Van (up to 10’) $85.00 Moving Van (10’ to 16’) $110.00 ## Moving Van (over 16’) Not Allowed Trailer (up to 8’) 2 $60.00 Trailer (8’ to 16’) 2 $110.00 ## Trailer (over 16’) Not Allowed ## Shredding Only Free 1. Payment in the form of cash, check, or credit card. 2. Trailer fee in addition to vehicle fee (if items are in vehicle). ## Food and Cash Drive for Merrick Community ## Services and Local Food Shelfs: Top items needed include monetary contributions (cash or check made out to Merrick Community Services), cooking oils and vinegars, spices, cooking sauces, proteins (peanut butter, tuna, etc.), and grains (rice, noodles, etc.). ## Shredding Express Lane: Free shredding-only express lane. Safely dispose of your confidential paper documents in secure mobile paper shredding trucks. All shredded paper is recycled into paper products such as napkins, toilet paper, and blue shop towels. ## There will be no Household Hazardous Waste (HHW) collected during the Spring Clean Up. Visit ## Ramsey County’s new Environmental Center on ## 1700 Kent Street, Roseville, to drop off HHW. Visit RamseyCounty.us/HHW for more information. ## Information x www.maplewoodmn.gov/cleanups ## x Shann Finwall, Sustainability Coordinator, 651-249-2304, shann.finwall@maplewoodmn.gov ## J1, Attachment 2 ## Council Packet Page Number 464 of 483 ## RFP for City of Maplewood Trash and Recycling Collection Services ## Agreement Appendices ## J1, Attachment 2 ## Council Packet Page Number 465 of 483 ## RFP for City of Maplewood Trash and Recycling Collection Services ## Appendix A ## Definitions ## J1, Attachment 2 ## Council Packet Page Number 466 of 483 ## Maplewood Service Agreement ## Appendix A: Definition • Page 1 ## Agreement ## Appendix A - Definitions ## Additional Overflow Trash ## Bag Trash bags in excess of the capacity of the trash cart with lid fully closed incurring an additional overflow trash collection fee. ## Agreement This legal Agreement executed between the City and the Contractor . The Agreement shall include, but not be limited to, the RFP document, RFP Addendum, the Contractor’s proposal in response to the RFP, and the Contractor’s response to City questions . These additional documents are incorporated herein to this Agreement by reference . If in conflict, this Agreement shall take precedence. ## Automated Collection Use of trucks equipped with robotic arms that mechanically grab, lift, empty and set down empty trash carts using remote controls operated by the driver such that no manual lifting of carts is required. ## Bulky Items A generic term including all large, bulky household items which are too large for one person to pick up and/or do not fit within the trash cart . Bulky items include (but are not limited to) carpet and padding, mattresses, chairs, couches, tables, wheels/rims/tires, major appliances, and electronic waste. ## City The City of Maplewood, Minnesota with offices located at 1830 East County Road B, Maplewood, MN 55109. ## Collection The loading and transportation of solid waste materials from the place at which it is generated including all activities up to the time when it is delivered to a designated disposal facility or transfer station. ## Compostable Bags Paper or BPI-certified “compostable” plastic bags as defined by Minnesota Statute (M.S. 325E.046). ## Contractor Once a new Agreement (or Agreements) is (are) executed, the City’s service Contractor(s) under the ## Trash Services Agreement and/or Recycling Services Agreement. (Note: In the RFP, the use of the singular “Contractor” form may be implied to be plural “Contractors” depending on the context.) ## J1, Attachment 2 ## Council Packet Page Number 467 of 483 ## Maplewood Service Agreement ## Appendix A: Definition • Page 2 ## Disposal Facility The licensed and permitted landfill, resource recovery facility, or transfer station where solid waste is tipped for disposal. ## Electronic Waste Items required to be recycled per Mn Stat 115a.1310 and 1330 and specifically defined for special handling or processing . ## Every Other Week Trash Collection (EOW) Residents who apply and receive City permission for ## Every Other Week (EOW) Trash collection service shall be collected on the same day of the week as per the day -certain schedule but on specified EOW dates. Holiday weeks A week where a holiday falls on a Monday through Friday and requires the Contractor to collect trash on a Saturday, of which Saturday will be agreed upon by the City. ## Holidays Holidays refers to any of the following: New Year’s ## Day, Memorial Day, Independence Day, Labor Day, ## Thanksgiving Day, Christmas Day and any other holidays mutually agreed upon by the City and the ## Contractor . In no instance will there be more than one holiday during a Collection week . When the scheduled Collection day falls on a holiday , collection for that day will be collected one day later . The Contractor shall publish the yearly calendar including alternate Collection days, with assistance from the City. ## Multi-Dwelling Units (MDUs) A building containing five (5) or more residential dwelling units that are not eligible for the proposed residential trash collection service in this RFP because it is defined as serviced by “commercial” trash hauling service . MDUs are only eligible for recycling services and not trash services as provided in this Agreement. ## Organic Waste Organic Waste materials exclusive of yard waste. Acceptable Organic Waste shall be similar to the materials listed on Ramsey County’s ## Food Scraps web page under the “Accepted items” section. (https://www.ramseycountymn.gov/residents/recycling- waste/collection -sites/food-scraps) ## J1, Attachment 2 ## Council Packet Page Number 468 of 483 ## Maplewood Service Agreement ## Appendix A: Definition • Page 3 ## Pay As You Throw (PAYT) ## Policy A system of setting variable prices for the levels of trash collection service from ## Single Dwelling Units to provide an economic incentive for residents to improve recycling and waste reduction efforts ## . The City’s PAYT price schedule gradually increases the price increments between the service levels to promote downsizing of cart sizes as ordered by the residents. ## Prohibited Mailings Notices sent to residential dwelling units within the City of Maplewood such as for advertising rates or services not available under the proposed Agreement . Also includes other notices sent to residential dwelling units without prior City written approval. ## Prohibited Materials Waste materials that are prohibited from disposal in with mixed trash or that may be hazardous, toxic, radioactive, volatile, corrosive, highly flammable, explosive, biomedical, infectious, biohazardous, or listed or characterized as Hazardous Waste as defined by Federal, State, County, or local law or any otherwise regulated waste, or otherwise harmful to the environment, collection crew safety, or resource recovery system. ## Rates City-approved rates as per the specifications in this Agreement for various trash and other collection services as charged by the Contractor directly to residents. ## Recycling The collection of or action of consolidating recyclable materials for collection . ## Respondent The organization submitting a proposal in response to the City’s RFP. ## Service Areas Geographic areas of the City with specified day-certain schedule for recycling and trash collection services. Also referred to as “collection zones”. (See Agreement Appendix B for geographic boundaries.) ## Single Dwelling Units (SDUs) A building containing up to four (4) residential dwelling units that is eligible for the proposed trash and recycling collection service in this Agreement. ## J1, Attachment 2 ## Council Packet Page Number 469 of 483 ## Maplewood Service Agreement ## Appendix A: Definition • Page 4 ## Textiles Textiles include unwanted but reusable linens such as towels, sheets, blankets, curtains, tablecloths and clothes (including belts, coats, hats, gloves, shoes and boots that are clean and free of mold, mildew and excessive stains) . Textiles must be dry. ## Trash The mixed municipal solid waste from residential homes as covered by this Agreement . (Note: This RFP packet also uses the term “Trash” services to refer to the family of solid waste collection services including Yard Waste and Bulky Items. ) ## Trash Carts Standardized trash carts equipped with wheels and a lid as specified and purchased by the City in the following standardized sizes (approximate/nominal capacities): x 20-effective gallons* x 32-gallon x 65-gallon x 95-gallon Actual trash cart capacities by cart size will depend on the cart manufacturer selected by the City through a separate procurement process. *The City provides a “20-gallon service level” as per the RFP and the Contractor’s proposal . This service level is accommodated by using a 32-gallon trash cart with a false bottom installed such that the effective capacity for use by the resident is 20 -gallons. ## Trash Collection Fee ## Trash Collection Fee per this Agreement for Trash collection service and does not include: disposal fees; prices or costs of other services (e.g., ## Recycling, Yard ## W aste, Bulky Items, etc.); taxes; City cart fees, or other government administrative fees. ## Trash Collection “Opt In” The process where properties owners, other than owners of Single Dwelling Units, may “Opt In” to the City’s Trash collection Contract services via a standard City form and application procedure. ## Walk-Up Collection ## Service Special collection of trash or recycling from the house or garage . For these stops, the Contractor actually walks the cart down to the curb, empties the cart and walks it back to its original location. ## J1, Attachment 2 ## Council Packet Page Number 470 of 483 ## Maplewood Service Agreement ## Appendix A: Definition • Page 5 ## Yard Waste Garden waste, leaves, lawn cuttings and small brush from eligible residents . Brush must be less than three (3) inches in diameter and cut to no greater than five (5) feet in length. ## Yard Waste Removal Fee The Contractor’s price for yard waste removal on a basis of dollar per household per year for a standard 95 -gallon yard waste cart collected once per week during the specified season. This fee includes both the Contractor’s costs of collection operations and yard waste disposal tipping fees paid by the Contractor at the specified yard waste facility. ## J1, Attachment 2 ## Council Packet Page Number 471 of 483 ## RFP for City of Maplewood Trash and Recycling Collection Services ## Appendix B ## Map of Trash and Recycling Service Areas ## J1, Attachment 2 ## Council Packet Page Number 472 of 483 \ \ ## Silver ## Lake ## Beaver ## Lake ## 3M ## Lake ## Lake ## Phalen ## Keller ## Lake ## Gervais ## Lake ## Kohlman ## Lake ## Round ## Lake ## Carver ## Lake ## Tanner's ## Lake 4567 68 4567 25 4567 19 4567 109 4567 23 4567 68 4567 68 4567 49 4567 27 4567 31 4567 25 4567 43 4567 107 4567 62 4567 65 4567 72 4567 22 4567 29 4567 68 4567 25 4567 65 4567 30 4567 58 4567 25 4567 19 4567 68 4567 28 4567 34 4567 30 4567 30 4567 65 4567 23 4567 39 4567 72 4567 25 £ ¤ 61 ## Æ% 120 ## Æ% 120 ## Æ% 120 ## Æ% 5 ## Æ% 36 § ̈¦ 494 § ̈¦ 94 § ̈¦ ## 35E § ̈¦ 694 § ̈¦ 694 § ̈¦ ## 35E ## Larpenteur Ave ## Monday ## Tuesday ## Wednesday ## Thursday ## Friday ## Recycling: Tennis Sanitation 651.459.1887 www.PDSOHZRRGPQJRYrecycling Trash: 5HSXEOLF Services 651.455.8634 ## Maplewood's Weekly Recycling ## and Trash Pick Up Schedule ## ZZZPDSOHZRRGPQJRYWUDVK ## J1, Attachment 2 ## Council Packet Page Number 473 of 483 ## RFP for City of Maplewood Trash and Recycling Collection Services ## Appendix C ## List of Recyclable Materials ## J1, Attachment 2 ## Council Packet Page Number 474 of 483 ## Maplewood Service Agreement ## Appendix C: List of Recyclable Materials x Page 1 ## Appendix C – List of Recyclable Materials Recyclable materials included as part of the city’s single sort recycling system (consistent with the current City of Maplewood Solid Waste Guide) include: x Mixed paper: Newspapers (including inserts), magazines, phone books, office and school papers, junk mail, box board such as snack and cereal boxes, pop/beer/water boxes, pizza boxes, corrugated cardboard, shredded paper in a sealed paper bag. x Glass: Food and beverage containers including glass jars and bottles. x Plastic: Rigid food, beverage, and other household consumer product bottles and containers (e.g., tubs, bowls, cups, etc.) including packaging with plastics recycling symbols #1, #2, and #5, plastic toys, drained motor oil bottles, flower and shrub containers, landscape edging, laundry baskets, plastic buckets and pails and clear plastic take-out (clam shell) containers. x Metal: Beverage, food and pet food containers including aluminum cans, and tinned-steel cans, pots and pans, household metal. x Milk cartons and juice boxes. x Linens: Including clothes and shoes, placed in a sturdy, sealed plastic bag. Other materials: Items that from time to time are designated as recyclable by the City. This list of recyclable materials can be amended through negotiation between the City and its Recycling Contractor at any time within the duration of the term of the Agreement. Such negotiations must be reduced to a written amendment to this Agreement and duly executed before it shall go into effect ## J1, Attachment 2 ## Council Packet Page Number 475 of 483 ## THIS PAGE IS INTENTIONALLY LEFT BLANK ## Council Packet Page Number 476 of 483 ## CITY COUNCIL STAFF REPORT ## Meeting Date July 27, 2026 ## REPORT TO: Michael Sable, City Manager ## REPORT FROM: Steven Love, Public Works Director ## Jon Jarosch, Assistant City Engineer ## PRESENTER: Steven Love ## AGENDA ITEM: Resolution Receiving Bids and Awarding Construction Contract, 2026 ## Boulevard Ash Tree Removal and Replacement Project, City Project 26-07 ## Action Requested:  Motion ☐ Discussion ☐ Public Hearing Form of Action:  Resolution ☐ Ordinance  Contract/Agreement ☐ Proclamation ## Summary: Bids have been received for the 2026 Boulevard Ash Tree Removal and Replacement Project. The city council will consider approving a resolution to receive bids and award a construction contract to Hoffman & McNamara Company. ## Recommended Action: Motion to approve the attached resolution receiving bids and awarding a construction contract for the 2026 Boulevard Ash Tree Removal and Replacement Project, city project 26-07, to Hoffman & McNamara Company. ## Fiscal Impact: Is There a Fiscal Impact? ☐ No  Yes, the true or estimated cost is $78,757 (City’s cost for three-years of tree maintenance). Financing source(s): ☐ Adopted Budget ☐ Budget Modification ☐ New Revenue Source ☐ Use of Reserves  O ther: The grant received for this project provides up to $500,000 for the removal and replacement of ash trees within city rights-of-way. Street Revitalization Funds (SRF) will initially cover contractor project costs and will be reimbursed by the grant. The city’s share of this project is estimated at $78,757 over three years for tree maintenance of the newly planted trees (a grant requirement). The tree maintenance is proposed to be funded through the SRF. ## Strategic Plan Relevance:  Safety ◊ Focus Area: Maintain and enhance infrastructure and environmental systems  Sustainability ◊ Focus Area: Advance environmental stewardship initiatives ## ☐ Development ◊ Focus Area: The city’s urban forest is an important asset to the city and the public. Emerald ash borer (EAB) has had a significant impact on the health of ash trees in Maplewood and the surrounding metro area. This grant will help the city manage EAB and ash trees in its right-of-way and on its properties. ## K1 ## Council Packet Page Number 477 of 483 ## Background: A 2011 tree inventory identified approximately 2,138 ash trees located on city property and within street rights-of-way. Since that time, the city has removed approximately 1,742 ash trees through routine maintenance, grant-funded projects, and street reconstruction projects. As part of the final design for this project, city staff and the city's forestry consultant reviewed the remaining ash tree inventory in the city's asset management system. The review determined that many of the remaining trees had already been removed by adjacent property owners. As a result, the project includes removing the remaining 84 ash trees on city property and within the street right- of-way. Because the number of trees requiring removal was lower than originally anticipated, staff worked with the Minnesota Department of Natural Resources (MnDNR) to maximize the use of the awarded grant funding. In addition to the 84 ash tree removals, the project has been expanded to include grinding 59 boulevard stumps from hazardous trees removed by public works crews during the winter of 2025–2026. All disturbed areas will be restored after tree removal and stump grinding. The project also includes planting one climate-adapted replacement tree at each tree removal and stump grinding location, for a total of 143 new trees. Tree removals, stump grinding, site restoration, and replacement tree planting will be fully funded through the MnDNR Community Tree Planting Grant. As a condition of the grant, the city must implement a three-year maintenance plan to ensure the successful establishment of the newly planted trees. Maintenance costs are not eligible for grant reimbursement; they will be funded through the SRF. This project advances the city's EAB management efforts by removing remaining ash trees that are or will be affected by EAB, and replacing them with a more diverse, climate-adapted urban forest. ## Bid Results and Funding: Six valid bids were received for this project. A summary of the bids is shown below. ## Bid Tabulation ## Bidder Bid Amount ## Hoffman & McNamara Company $355,368.00 ## Tree Story, Inc. $357,831.55 ## Hugo Tree $375,161.29 ## Alpha Services, LLC $462,581.00 ## Urban Companies $470,450.00 ## Pro-Tree Outdoor Services $499,999.27 The low bid ($355,368) from Hoffman & McNamara Company includes $271,611 for tree removals, stump grinding and restoration, and new tree installations. The cost for three years of tree maintenance under their bid is $78,757. Staff consider this a competitive bid and recommend awarding the bid to Hoffman & McNamara Company. The city cost for three years of tree maintenance will be funded through the SRF. The remaining project costs will be paid from the SRF and reimbursed to the city through the grant. This project is to begin on (or after) August 3, 2026, and be completed by November 13, 2026. The ## K1 ## Council Packet Page Number 478 of 483 three years of tree maintenance will end on November 14, 2029. Staff will communicate with affected property owners throughout the project to ensure they are well-informed about project progress. ## Attachments: ## 1. Resolution Receiving Bids and Awarding Construction Contract ## K1 ## Council Packet Page Number 479 of 483 ## RESOLUTION ## RECEIVING BIDS AND AWARDING CONSTRUCTION CONTRACT ## CITY PROJECT 26- 09 WHEREAS, a resolution was passed by the city c ouncil on April, 27, 2026, approving plans and specifications and advertising for bids for the 2026 Boulevard Ash Tree Removal and ## Replacement Project, City Project 26-07; and ## WH EREAS, the plans and specifications were advertised for bids, bids were received, opened, tabulated according to the law, and the following bids were received complying with the advertisement: ## Bid Tabulation ## Bidder Bid Amount ## Hoffman & McNamara Company $355,368.00 ## Tree Story, Inc. $357,831.55 ## Hugo Tree $375,161.29 ## Alpha Services, LLC $462,581.00 ## Urban Companies $470,450.00 ## Pro-Tree Outdoor Services $499,999.27 ## WH EREAS, Hoffman & McNamara Company is the lowest responsible bidder; and WHEREAS, the proposed funding plan for the $355,368 from the Street Revitalization Fund, with $271,611 being reimbursed to the city by the Minnesota Department of Natural Resources through a Community Tree Planting Grant. NOW, THEREFORE, BE IT RESOLVED by the City Council of Maplewood, Minnesota 1. The mayo r and city manager are authorized and directed to enter into a contract with Hoffman & McNamara Company, in the name of the City of Maplewood for the 2026 ## Boulevard Ash Tree Removal and Replacement Project, City Project 26-07, according to the plans and specifications approved by the city council and on file in the office of the city engineer. 2. The financ e director is hereby authorized to make the financial transfers necessary to implement the funding plan for the project noted above and to further prepare a budget adjustment based on final construction costs after project completion. ## Appr oved by Maplewood City Council on July 27, 2026. ## K1, Attachment 1 ## Council Packet Page Number 480 of 483 ## CITY COUNCIL STAFF REPORT ## Meeting Date July 27, 2026 ## REPORT TO: Michael Sable, City Manager ## REPORT FROM: Steven Love, Public Works Director ## Jon Jarosch, Assistant City Engineer ## PRESENTER: Steven Love ## AGENDA ITEM: Resolution Receiving Bids and Awarding Construction Contract, Public ## Works Yard Improvements, City Project 26-09 ## Action Requested:  Motion ☐ Discussion ☐ Public Hearing Form of Action:  Resolution ☐ Ordinance  Contract/Agreement ☐ Proclamation ## Summary: Bids have been received for the Public Works Yard Improvements project. The city council will consider approving a resolution to receive bids and award a construction contract to Bituminous Roadways, Inc. ## Recommended Action: Motion to approve the attached resolution receiving bids and awarding a construction contract for the Public Works Yard Improvements, City Project 26-09, to Bituminous Roadways, Inc. ## Fiscal Impact: Is There a Fiscal Impact? ☐ No  Yes, the true or estimated cost is $275,652.30 Financing source(s): ☐ Adopted Budget ☐ Budget Modification ☐ New Revenue Source ☐ Use of Reserves  O ther: $350,000 for the improvements to the public works yard was included in the 2026-2030 Capital Improvement Plan (CIP) and is proposed to be financed through the Street Revitalization Fund (SRF). ## Strategic Plan Relevance:  Safety ◊ Focus Area: Maintain and enhance infrastructure and environmental systems  Sustainability ◊ Focus Area: Advance environmental stewardship initiatives ## ☐ Development ◊ Focus Area: This project will reduce airborne dust, sediment in runoff, and sediment tracked onto adjacent paved surfaces. Reducing airborne dust and sediment runoff is a key component of the city’s Municipal Separate Storm Sewer System permit with the Minnesota Pollution Control Agency and will improve working conditions for city staff. ## Background: The public works maintenance yard houses a variety of materials and equipment used to maintain the city's infrastructure. Approximately 80 percent of the yard’s driving surface consists of aggregate ## K2 ## Council Packet Page Number 481 of 483 material, while the remaining 20 percent is paved. The proposed project would pave an additional 23 percent of the total yard area. When dry, the aggregate surface generates dust that accumulates in the adjacent garage bays and mechanic work areas. When wet, sediment is tracked into the public works garage, onto nearby paved surfaces, and washed into the yard’s stormwater pre-treatment pond, increasing the amount of maintenance needed. The proposed project includes: • Paving approximately 23 percent of the total yard area. • Installation of concrete curb and gutter along portions of the maintenance yard. • Construction of concrete pads for trash and recycling containers, as well as material and equipment storage areas. These improvements will complete a paved loop around and through the maintenance garage. This loop is where most of the vehicle traffic will travel. The project will reduce dust generation, minimize sediment tracking, and decrease sediment runoff associated with municipal operations, improving the working conditions for the mechanics, along with improving the quality of stormwater runoff. ## Bid Results and Funding: Six valid bids were received for this project. A summary of the bids is shown below. ## Bid Tabulation ## Bidder Bid Amount ## Bituminous Roadways $275,652.30 ## Park Construction Company $295,627.55 ## JCF Builders $297,670.00 ## Pember Companies $301,617.05 ## Urban Companies $303,349.50 ## Dresel Contracting $374,914.30 ## Engineer’s Estimate $294,480.00 The low bid from Bituminous Roadways is roughly $18,827 or six percent less than the engineer’s estimate. Staff consider this a competitive bid and recommend awarding the bid to Bituminous Roadways. As noted earlier, $350,000 for the improvements to the public works yard was included in the 2026- 2030 CIP. This project is proposed to be financed through the SRF. The proposed contract with Bituminous Roadways falls below the allocated funding amount. Per the project specifications, this project is to begin on (or after) August 3, 2026, and be completed by September 30, 2026. Staff will notify adjacent property owners prior to the start of construction. ## Attachments: ## 1. Resolution Receiving Bids and Awarding Construction Contract ## K2 ## Council Packet Page Number 482 of 483 ## RESOLUTION ## RECEIVING BIDS AND AWARDING CONSTRUCTION CONTRACT ## CITY PROJECT 26- 09 WHEREAS, a resolution was passed by the city council on June 22, 2026, approving plans and specifications and advertising for bids for the Public Works Yard Improvements, City Project 26-09; and ## WH EREAS, the plans and specifications were advertised for bids, six bids were received, opened, tabulated according to the law, and the following bids were received complying with the advertisement: ## Bid Tabulation ## Bidder Bid Amount ## Bituminous Roadways $275,652.30 ## Park Construction Company $295,627.55 ## JCF Builders $297,670.00 ## Pember Companies $301,617.05 ## Urban Companies $303,349.50 ## Dresel Contracting $374,914.30 ## WH EREAS, Bituminous Roadways, Inc. is the lowest responsible bidder; and ## WH EREAS, the proposed funding plan for the Public Works Yard Improvements i s set at $350,000 from the Street Revitalization Fund. NOW, THEREFORE, BE IT RESOLVED by the City Council of Maplewood, Minnesota 1. The mayo r and city manager are authorized and directed to enter into a contract with Bituminous Roadways, Inc., in the name of the City of Maplewood for the Public Works Yard Improvements, City Project 26-09, according to the plans and specifications approved by the city council and on file in the office of the city engineer. 2. The financ e director is hereby authorized to make the financial transfers necessary to implement the funding plan for the project noted above and to further prepare a budget adjustment based on final construction costs after project completion. ## Appr oved by Maplewood City Council on July 27, 2026. ## K2, Attachment 1 ## Council Packet Page Number 483 of 483