North St. Paul City Council — Transcript

Sunday, June 15, 2025

2024 Financial Report and Audit Review

Votes (1)

Review of the 2024 Financial Report and Audit Findings

No formal action taken at this workshop; the 2024 Financial Report will be presented to the City Council as a consent item for acceptance and approval at a future meeting.

The audit firm, LB Carlson LLP, presented the 2024 financial report, highlighting unmodified opinions and generally positive financial results across governmental and enterprise funds. Specific findings included two instances of late bill payments (out of 40 tested) and a persistent recommendation regarding deposit and escrow reconciliations due to staff turnover and tracking issues in Community Development. The significant deficit in the Fiber Optic fund was discussed, with a Council Member expressing skepticism about its fixability, leading to an acknowledgement that a decision on its future will be necessary when existing agreements expire. The use of Coronavirus State and Local Fiscal Recovery Funds (ARPA) was clarified as a one-time shift of public safety salaries from the General Fund, contributing to its under-budget performance. The Finance Director further explained the distinction between change in net position and more liquid fund balances (unrestricted fund balance, cash) for financial planning, noting the General Fund's healthy, but constrained, surplus due to the 50% fund balance policy. Future budget projections included no utility rate increases for 2026 and a target 6% levy increase, mainly for street maintenance, parks, and facilities.

Notable Quotes (6)

I used to once upon a time I used to have a fear of the auditors when they would come in. Um, you know, um, I think a lot of people look at them from a adversarial role. Um, but I've over the years and definitely with our current audit comp, uh, firm that we're using, LB Carlson, that um, really have embraced that whatever they find just makes us better.

Dan [00:01:23]
Review of the 2024 Financial Report and Audit Findings

As part of our testing of that Minnesota legal compliance audit report, we did have the one comment to report there. Um, and it relates to just paying your bills within the 35-day payment period. Um, as part of our testing, we did have two of the 40 dispersements tested that were paid outside of that 35 days.

Jackie Heagel [00:15:38]
Review of the 2024 Financial Report and Audit Findings

I just didn't want the auditor to get hopes that we're going to be able to fix this cuz we can't. It's an unfixable situation unfortunately.

Council Member [00:30:16]
Review of the 2024 Financial Report and Audit Findings

So when we were fortunate to receive some of the corona coron coronavirus money which we got about 1 three and a half 1.366 actually from coronavirus uh the original intention on to that that was passed by city council that we were going to utilize it for um the 2022 street projects um which included seventh street um that was out there um through bidding and other things after we bonded and the bidding environment and everything that came in um we ended up uh not needing those funds. So, um, last year at the beginning of the year, um, came back to city council, um, and had city council pass resolution to allow, um, the funds to be utilized to pay for, um, public safety, which is a qualifying activity for the use of the I call them ARPA funds.

Dan [00:36:34]
Review of the 2024 Financial Report and Audit Findings

Oh well I appreciate your overall summary. I think what we need to work on as a city is the deposit and the escrow reconciliation. And that's what we need to focus on given the fact that this is a continuous audit trigger as it's come from year to year.

Council Member [00:41:40]
Review of the 2024 Financial Report and Audit Findings

The exception to to that one is is the general fund because the general fund doesn't have as as uh your enterprise funds have a you know have a pretty full full acral method that's applied to them where your general fund account um does not... Now, what how did I our general fund perform this past year? It performed very well. I mean, we were positive over a million dollars. Um, and um fantastic. Now, does that mean we have a million dollars just to move anywhere we want? Going to caution you and hold up a little bit. And here's the reason. We have a fund balance policy that we are trying to maintain 50% in our fund balance. We're currently at 57% of our subsequent budget.

Dan [00:50:47]
Review of the 2024 Financial Report and Audit Findings

Ordinances & Resolutions (8)

2024 financial reportOther

The primary document under review by the city audit firm.

Annual Comprehensive Financial Report (ACFR)Other

A key financial document for which an unmodified or clean audit opinion was issued.

Special Purpose Audit ReportOther

A document summarizing audit opinions of the city's audit.

Report on Compliance for the Coronavirus State and Local Fiscal Recovery FundsOther

A report related to the city's spending of federal COVID-19 relief funds, triggering an ACE audit.

Management ReportOther

The specific LB Carlson report that the auditor, Jackie Heagel, presented from during the workshop.

W4Other

A payroll withholding form, mentioned in the context of documentation issues.

resolutionResolution

City Council resolutions were passed to allow the use of ARPA funds for public safety and will be needed to move funds for facility assessments.

CIPPlan

Capital Improvement Plan, used for future facility assessment plans and budget submissions.

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North St. Paul City Council - North St Paul Recorder