Roseville City Council — Transcript

Monday, May 11, 2026

Affordable Housing Development (Twin Cities Habitat for Humanity)

EDA Property Abatement Fund (Fund 722) Management

Solicitation for EDA Legal Services

Annual Comprehensive Financial Report (ACFR) 2025

2026 Community Survey Development

Votes (5)

Consider acquisition funding agreement and a resolution of support to apply for livable communities grant funding for Twin Cities Habitat for Humanity

Unanimously approved

Dissent: None

Moved by Member Grath [00:04:40] · Seconded by Member Stron [00:04:47]

The discussion focused on an agreement to acquire vacant land from Covenant Church for three land trust homes. Jeannie Kelce explained that the declaration would limit homes to 80% AMI or less, with a 99-year long-term lease for affordability. Board members inquired about the 99-year lease's renewal and continuation upon property changes, confirming it's a fixed 99-year term that continues with the property.

Economic Development Authority Fund 722 Review (Property Abatement Fund)

Unanimously approved

Dissent: None

Moved by Member Schroeder [00:14:14] · Seconded by Member Grath [00:14:26]

Staff presented a review of EDA Fund 722, which funds property abatements. The current cash balance of $128,000 was deemed excessive, with a recommended balance of $50,000. Staff proposed allocating the excess cash to fund the energy audit and energy squad visits program for homeowners, which is currently levy-funded, to achieve levy reductions. Discussion included the nature of abatements (council-authorized, accelerated, owner-consented) and how revenues are generated.

Request for Qualifications Regarding Economic Development Authority Legal Services

Unanimously approved

Dissent: None

Moved by Member Stron [00:18:27] · Seconded by Member Bower [00:18:31]

Staff sought authorization to release an RFQ for EDA legal services, noting the last solicitation was in 2018. The updated RFQ reflects the EDA's expanded business since then and includes a formal, weighted selection process with an EDA member participating in scoring. The goal is to obtain cost estimates for the 2027 budget. Member Grath was nominated and agreed to serve on the scoring committee.

Receipt of Annual Comprehensive Financial Report and Auditor Communications for Fiscal Year Ending December 31, 2025

Unanimously accepted

Dissent: None

Moved by Council Member Stron [00:38:09] · Seconded by Council Member Sharter [00:38:10]

Rebecca Peterson of Red Pathing & Company presented the 2025 ACFR. A clean, unmodified opinion was issued, but two internal control findings (small disbursement errors, and a material prior period adjustment for a large unpaid invoice) and a legal compliance finding (lack of prompt payment) were reported. The general fund balance was noted to be at 35.4%, meeting policy minimum but with no reserves remaining, emphasizing the need for attention in future budget cycles. The finance director clarified that the invoice error did not impact water rates.

Consider the issuance of a 2026 community survey and some discussion as it relates to that

Discussion and direction provided to staff for further development.

Dissent: None, but various suggestions and concerns raised for staff consideration.

Moved by null · Seconded by null

The council discussed proposed changes to the 2026 Community Survey to align it with the city's strategic plan and vision. Staff proposed removing outdated questions (e.g., Cedar Home, sales tax referendum), editing current questions to better assess the city's 'vibrant, safe, and inclusive' vision and resident needs, and adding new questions on overall safety and transportation. The goal is to keep the survey to about 130 questions, maintaining statistical validity, and use results to inform the 2027 budget and strategic plan baseline.

Notable Quotes (17)

The declaration will limit any home to ever be built on the site at 80% or less area median income until the homes do sell and then they enter into a long-term lease of 99 years for affordability.

Jeannie Kelce, Housing and Economic Development Program Director [00:02:44]
Consider acquisition funding agreement and a resolution of support to apply for livable communities grant funding for Twin Cities Habitat for Humanity

I think this uh adds to our housing stock and it adds to one of our our aspirations of a range of housing for people and so I support this.

Member Grath [00:05:07]
Consider acquisition funding agreement and a resolution of support to apply for livable communities grant funding for Twin Cities Habitat for Humanity

I agree with those sentiments and I appreciate this um continued partnership and um although 99 years isn't forever, it is a very long time and will outlive us for sure. So thank you.

Member Stron [00:05:32]
Consider acquisition funding agreement and a resolution of support to apply for livable communities grant funding for Twin Cities Habitat for Humanity

I want to just emphasize that this fund does not receive any EDA levy support and hasn't in I don't know at least 10 years. Um as of last week when I ran it, the cash balance was about 128,000. We think a more reasonable balance is 50,000.

Janice Gunllock, Community Development Director [00:07:33]
Economic Development Authority Fund 722 Review (Property Abatement Fund)

Um staff has suggested a scenario within your written materials that could fund an existing program that's already being funded by the levy. So, you could accomplish some levy reductions if you choose to reprogram it in that way.

Janice Gunllock, Community Development Director [00:08:24]
Economic Development Authority Fund 722 Review (Property Abatement Fund)

I just wanted to say I appreciate the suggestion that the CE or the energy audits could be a possible use and that that abides by our commitments for this particular funds. We have um as just a reminder to anyone who doesn't recall, we had won an award for our utilization of that program and I'm sure if um we were able to do anything more to kind of push it up again.

Member Strong [00:11:43]
Economic Development Authority Fund 722 Review (Property Abatement Fund)

I want to note that the EDA last sought proposals in 2018. um an a request for qualifications was actually used and I took that and updated it to reflect the current sort of business of the EDA because the EDA is actually engaged in a lot more things since 2020 since 2018.

Janice Gunllock, Community Development Director [00:16:40]
Request for Qualifications Regarding Economic Development Authority Legal Services

It sounds well thought out and um makes a lot of sense based on the information presented.

Member Stron [00:18:50]
Request for Qualifications Regarding Economic Development Authority Legal Services

The result this year is that we're able to issue a clean, unmodified opinion on the 2025 financial statements, which is the result you would want.

Rebecca Peterson, Red Pathing & Company (Auditor) [00:26:07]
Receipt of Annual Comprehensive Financial Report and Auditor Communications for Fiscal Year Ending December 31, 2025

This year, there was an error correction to last year's financial statements. More, you know, historically we've called that a prior period adjustment for governmental financial reporting. That terminology has gone away. But, um, if you're familiar with the term prior period adjustment, it was a prior period adjustment. And the source of that was a very large invoice that the city received in 2024. Um, and it was not paid until 2026.

Rebecca Peterson, Red Pathing & Company (Auditor) [00:28:46]
Receipt of Annual Comprehensive Financial Report and Auditor Communications for Fiscal Year Ending December 31, 2025

The issue with this transaction was not a cash impact was a understatement of liabilities at year end. So that's not a cash impact.

Sam Morano, Finance Director [00:36:28]
Receipt of Annual Comprehensive Financial Report and Auditor Communications for Fiscal Year Ending December 31, 2025

I want to say I I thought um this this audit um had a few more um pieces in it that I appreciated. um some of the findings and I know with some of the corrections that our our finance director and and our you know city manager are working to make sure our policies and procedures are in place you know there will be mistakes made and it's how we um correct that is is the important part.

Council Member Sharter [00:38:58]
Receipt of Annual Comprehensive Financial Report and Auditor Communications for Fiscal Year Ending December 31, 2025

What is not on here this year that you've seen in the past is a general reserve outside of these amounts. Um, my understanding is that was completely drained this year in 2025.

Rebecca Peterson, Red Pathing & Company (Auditor) [00:32:04]
Receipt of Annual Comprehensive Financial Report and Auditor Communications for Fiscal Year Ending December 31, 2025

As part of our commitment to uh data informed decision-making and aligning our work with our strategic plan, uh, tonight uh, staff is bringing before you uh, for consideration some proposed updates to the community survey um, with the intent to really strengthen how we're measuring progress on our strategic plan.

Rebecca Olsen, Assistant City Manager [00:43:08]
Consider the issuance of a 2026 community survey and some discussion as it relates to that

I think you could um like some of them I think you could condense it down not so many questions and I think again figuring out um how to word it um you know like yeah there's a number of them... I would say it's more trying to get that trend feel and and just yeah I leave it to the staff that you understand we're trying to see the trend and figure out which questions and then how to reward it obviously take out new.

Council Member Grath [00:48:47]
Consider the issuance of a 2026 community survey and some discussion as it relates to that

Are we getting this survey longer? Because one of my concerns is we want to keep this short. I think 22 minutes I know when I answer a phone and they say 22 minutes I go like no I don't have time. Sorry.

Council Member Schroeder [00:59:00]
Consider the issuance of a 2026 community survey and some discussion as it relates to that

I mean, I think in this day and age, you know, it we really should ask somebody. If you're going to include it as a thing, we should ask what gender they identify as. And if they don't identify as the binary, then we need to make other or, you know, I don't know. I just think people have an expectation that you aren't making an assumption based on their voice or what their name is cuz often you're wrong.

Council Member Bower [00:59:58]
Consider the issuance of a 2026 community survey and some discussion as it relates to that

Ordinances & Resolutions (20)

Livable Communities GrantGrant

Grant funding from the Met Council for affordable housing.

Acquisition Funding AgreementAgreement

Agreement for the acquisition of land for land trust homes.

Resolution of SupportResolution

Resolution supporting an application to the Met Council for LCA funding.

DeclarationOther

Document limiting home affordability on acquired land for 99 years.

EDA Fund 722Other

Property abatement fund used for nuisance code enforcement, reviewed for cash balance reallocation.

HRA (Housing and Redevelopment Authority)Other

Origin of funds for EDA Fund 722, restricting its uses.

RFQ (Request for Qualifications) regarding economic development authority legal servicesOther

Document seeking proposals for legal services for the EDA.

Annual Comprehensive Financial Report (ACFR)Other

Official financial report for fiscal year ending December 31, 2025.

Auditor CommunicationsOther

Reports and information on compliance from the city's auditors.

Single Audit ReportOther

Federal compliance audit report, not required this year due to federal expenditure thresholds.

GFOA award for excellence in financial reportingOther

Award received by the city for its 2024 financial statements.

Community SurveyOther

Periodic survey to measure resident satisfaction and identify community priorities.

Strategic PlanPlan

City's strategic plan, guiding the community survey updates.

2026 Community SurveyOther

The specific community survey under discussion.

Planned Unit Development (PUD)Other

Development plan for Center Point Medical Building, subject to potential cancellation.

Willow Pond Environmental Assessment WorksheetOther

Required environmental review document for the dredging of Willow Pond.

Purchase agreement with the VFWAgreement

Potential agreement for the acquisition of the VFW property.

Minor Plat 2816 Oxford StreetPermit

Agenda item for a property platting.

Popular Financial ReportOther

New initiative to make financial information more transparent and understandable.

Minnesota statutes 13D.05 5 subdivision 3Statute

Open Meeting Law exception for performance reviews of employees reporting to the council.

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