hereby call to order the Roseville City Council meeting for Monday, June 15th, 2026. Mr. City Manager, would you call the role, please? >> Council member Grath >> here, Council Member Bower here, >> Council Member Strong >> here, >> Council Member Schroeder >> here, >> Mayor Row >> here. Uh and at the deis with us we have our city attorney Rachel Tierney who's on my right as always at the end of the deis and city manager Pat Trojan who's on my left at the other end of the deis and it sounds like maybe we're getting the PA up in the room here so people can actually hear us now getting some thumbs up. All right it didn't sound right at the beginning there so I was going to check right after the introductions. All right. Uh want to let folks know if you have a cell phone to be sure and silence it or otherwise assure that it doesn't disrupt uh the meeting this evening. Um we do have a copy of the agenda for anybody who wants one on the back table by the uh back door under the clock. Uh those are yours to refer to personally um as long as they last. And then we also have a single copy of all the meeting materials on the same table in a large binder uh which [clears throat] is available for the public uh to share and reference over the course of the meeting. But it does contain all of the materials that the council is uh going to be considering this evening. So, that's something if you need to reference it, you've got that uh ability. Um, with that, I'll ask folks to stand if you're able for the pledge of allegiance. >> I pledge allegiance to the flag of the United States of America and to the republic for which it stands, one nation under God, indivisible, with liberty and justice for all. All right, our first order of business on the agenda is to consider approving the agenda. Uh, and I'll check as always with Mr. Trean from a staff perspective. Are there any changes uh to tonight's agenda? >> Uh, yes, Mr. Mayor. We have one uh change uh deletion of an agenda item 7C, which is the consider request for an abatement for unresolved violations at 2001 Asbury Street. It was a vehicle. That vehicle has been since moved, so there's no uh code violation and therefore it can be removed from the agenda totally. >> All right. Are there any changes council members would like to make the agenda or items to remove from the consent agenda for separate consideration? I'd >> like to suggest change of hearing 7e prior to 7D. I noticed in the packet that there was some comments about the um finance commission had regarding licensed passport dance center along with the maintenance facility. All right. Nice to hear that prior to the subsequent discussion. >> All right. So, kind of swap D and E around. >> Yes. >> All right. Is there any objection to that? >> No. >> Not hearing any objection. That can be our motion. Uh presuming the rest of the agenda proceeds otherwise. Um we will check with members of the audience. We do have uh a couple of items, three items under our consent agenda. We have approval of our payments uh purchases over $10,000 uh and then uh clean water fund grant agreement with Met Council. If anyone is here for one of those items and would like to speak to it or ask a question, this would be the time to let us know and we'll move that item forward in the meeting so you don't have to wait till the very end. Is there anyone here for approval of payments uh purchases in excess of $10,000 or the clean water uh fund grant agreement? Does not appear to be the case. Uh therefore a motion to approve the agenda with the two changes the item the elimination of items 7 C and swapping around of items 7D and E in the order of business. Uh is there a motion? >> So moved second. >> It's been moved by council member Bower, seconded by council member Grath to approve the agenda as amended in those ways. Uh discussion on the motion hearing none. All those in favor signify by saying I. I opposed. >> That passes unanimously. We have our agenda this evening. Uh, next on our agenda is our first opportunity for public comment. Uh, we will have opportunities for members of the public to speak to agenda items as they come up on our agenda this evening. Uh, but we do also want to provide at the start of each meeting an opportunity for members of the public to speak to items that aren't on this evening's agenda, but may either be related to city business or of interest to people in the community. Uh, so is there anyone here this evening who would like to speak under the general public comment portion of our agenda this evening? It does not appear to be the case. Uh with that then uh we can move to our first uh items of business which is under the category recognitions and donations. Uh our first item in that category is a proclamation related to parks and recreation month. Uh I will read the proclamation and then a motion to approve would be in order. The proclamation reads as follows. Whereas parks and recreation programs are an essential part of the Roseville community. And whereas parks and recreation are vitally important to establishing and maintaining the quality of life in Roseville, ensuring the health of all citizens and contributing to the economic and environmental well-being of Roseville and the larger community. And whereas our parks and recreation programs build healthy, equitable, and active communities that aid in the prevention of chronic disease, promote social bonds by uniting neighbors, and also improve uh and ensure the physical, mental, and emotional health of all citizens. And whereas parks and recreation contribute to making Roseville an equitable community by offering diverse programs and services that are appealing uh and accessible to all of Roseville, educating community members about diverse cultures, and providing a gathering spot where neighbors can come together, interact, and build bonds. And whereas our parks and recreation programs increase Roseville's economic prosperity through increased property values, increased tourism, the attraction and retention of residents and businesses and crime reduction. And whereas our parks and natural recreation areas improve water quality, protect groundwater, prevent flooding, improve the quality of the air we breathe, provide vegetative buffers to development, and produce habitat for wildlife. And whereas our parks and natural recreation areas ensure the ecological beauty of our community and pl and provide a place for children and adults to connect with nature and recreate outdoors. And whereas the US House of Representatives has designated July as parks and recreation month in the United States. And whereas Roseville recognizes the benefits derived from parks and recreation resources. Now therefore be resolved, the city of Roseville does hereby proclaim July of 2026 as Parks and Recreation Month in the city. So moved. >> Second. >> It's been moved by Council Member Straw, seconded by Council Member Grath to approve that proclamation. Uh discussion on the motion. >> We're very thankful for the parks we have and we hear regularly about how much people appreciate them. Thank you for everything you do, Matt, and all the volunteers and employees. >> And we have a proclamation to prove it. >> Uh with that, if there's no other discussion, uh all those in favor signify by saying I. I. I. Opposed. That passes unanimously. that proclamation is approved. Uh, our second item under recognitions and donations this evening is we have a donation to accept from the Roseville Police Foundation. I believe Chief Erica Shider is going to introduce this item and perhaps make some other introductions as part of that. So, welcome Chief Shider. >> Thank you. Thank you. >> I'm super excited uh to be here tonight. This has been two years in the making. So, um it's it's great to see this going over the finish line. Um, we're here tonight to ask the council to accept a very generous donation from our police foundation. It's a rescue vehicle that can be used to rescue victims or officers or first responders from a scene and will be something that we'll be able to use for a lot of years to come. Before I talk about the van uh quickly, I just want to take a moment to recognize the foundation and the people who made this possible. Our foundation was started about 13 years ago and it was really about advancing public safety in our community and helping to provide additional resources when maybe we we didn't have them in the in the budget or they were unexpectedly uh coming up like a replacement of a K9 that perhaps we hadn't budgeted or expected. So they have over the years funded so many different things from our canines, human trafficking initiatives, um bait car initiatives, a lot of different technology things that we've been able to pilot and then um eventually get into our into our budget. And especially in the last couple years, they've done a lot around officer wellness. We did um both getting our mental health professional um on board and also preventative heart screening for all of our uh police officers. They've also done a lot kind of behind the scenes to advocate for changes at the legislature around hotel licensing and also with more most recently some of the massage businesses that we're struggling with. And I just want to recognize there's three individuals that have been with us since the very beginning. Um Jim Falconbridge who's the president of KFI Engineers and he wasn't able to be here tonight. Uh, we've got Mike Bilski, the president of North American Banking Company, and Julie Werner, who I'm sure many of you still remember, but they really came together 13 years ago and made this possible. And at the time, it was we started with with nothing and were able to fund some smaller items, but this by far was one of the heaviest lifts and really has uh been two years uh in the making. The need for this vehicle um really traces back to April 5th, 2022. It was a really difficult day for our department when one of our officers was critically in injured responding to a call. And after that call, we did a lot of um uh extensive afteraction review to see what we what went well, what we needed, how we could have done uh better. And what a lot of people don't realize is when officer Duxberry was struck, um it wasn't safe for the ambulance to come in. And so his partners had to evacuate him about a quarter of a mile. And they did that literally being fired at um and also using their bodies to shield Ryan so he didn't get hit again. They had to go through backyards across streets and eventually after 13 minutes they finally made it to a vehicle that he was able to go to the hospital. And what we realized is 13 minutes is too long. things worked out for Ryan, but for a lot of victims or for another officer, 13 minutes, you you just can't wait. And that's how this really was born is our officer said, "We need more equipment to be able to not only um respond to these scenes, but to get victims out, to get ourselves out if we have to." So, when I mentioned it to the foundation, they were completely on board, even though the price tag was a lot. It was a heavy lift, but they said, "We're here to to make this happen." And so over the last two years, there has been a tremendous amount of um fundraising um and donations that have come forward from people in the community, businesses, individuals, and just our foundation members um making contacts. We also had uh Midway Ford that stepped up to help us make this possibil or make this possible with the uh purchase of the van. So, I want to start by uh thanking every individual business, community member, and anybody that was a sponsor. And there's too many to list. We hope to someday have a plaque inside the the van that lists all the different donations that made this possible. But every one of those contributions is really why we're here tonight and um asking for the council to accept this donation. And I just want to recognize the foundation board members. Um all of them. There's several of them here tonight, but this would not be possible without their work the last couple of years. Um, and here tonight, I know we've got Mike Bilski from North American Banking. We've got Julie Wern, uh, Liz Novak, Lisa Crane, and Charmin Waxburg. And again, Midway Forward, um, I just want to mention, shout out to them as well again. And unfortunately, some some uh, Mike Bilsky and Julie Wern have decided to step down from the foundation. So, I just want to also mention that they put in 13 years uh time to pass on the torch, but we really appreciate everything that they've done to um help public safety here in Roseville. And I'll end with when we finally were seeing this finally come across the finish line after two years of some some delays and some things that just happened when you're dealing with vendors. Um, I got a text from scan from Sergeant Ryan Ducksberry and he said undou undoubtedly someone will go home because we have a van to protect us in the years to come. And that is really what this is about. It's protecting our community. It's protecting our officers and making sure that everybody goes home at the end of the night. And with that, I'll open up if there's any questions or anything I can answer about the ban. >> All right. Thank you, Chief. Uh, any questions uh from the council? And just to remind folks uh the requested action, we do have a resolution uh to accept the donation and authorize uh entering into the uh contract for that donation. Council member Schroeder. >> Um thank you so very much and thanks to everyone who made this possible. It is so important that our police department have the equipment that they need to stay safe and keep the residents safe. And obviously I've heard over the years how important police department is to the residents and and the visitors of Roseville. And um so I'm really excited we got this and I want to know when can we actually see it because I really would like [laughter] to check it out. We were hoping it was going to be here tonight. That was the original plan. We know it's in transit, but we do plan to um certainly have it available to show people at one of the events. might be at um a community event or touch a truck, but we will definitely have it here soon. Again, I was hoping to be in the pro the parking lot tonight, but sometimes there's delays beyond your control. >> And can I is it time for me to say I want to accept this or do we have to have other >> comments? I think we should see if there are any other comments or questions first. Um Council Member Grath. >> Well, just a comment. I want to reiterate that you have done fundraising for this and we aren't having to add it into the budget. So, I really appreciate all the work from the foundation and from everyone in the room on that. But I really liked one of the statements in the under the equity impact summary where it says careful consideration was given to ensuring the vehicle does not have a militaristic appearance. And I think that was really a smart move on on your part and the uh and the foundation's part to do that because under a scary situation like what we had that you were describing, we don't want another thing that scares the neighborhood even more. So, I think that was a a really good move. Appreciate all the work. >> Other comments or questions? [cough] >> Council member Bower. >> Uh, continuing the great work that the foundation has currently done. If residents are looking to get more involved, where can they go to learn more about the foundation and become more involved? >> I appreciate that question. Uh, we have a one event that we do every year and that's our golf tournament. So, we're always looking for additional sponsors, additional people to come out golfing. Um, otherwise, um, North American Banking will gladly take any checks if people wanted to drop them off or mail them or even bring them here to the police department. And we're always looking for people that might want to get involved in the board. So, they can reach out to me and I'll put them in touch with one of our board members. Um, they also do have a a police foundation website as well. >> Right. Um, and I did want to also note as uh as part of this that uh I think we've seen in addition to our own uh incident in Roseville, we've seen across this area instance in instances where something like this could have made a difference I think to Burnsville specifically with the uh police officers and firefighter uh that were unfortunately killed there. Um, I don't know for sure that this would have made a difference, but I but I just having this type of resource available has to make the situation a lot more uh tenable for the folks that might be injured in these types of uh incidents. So, um, it does it does hit home when you think about that. Um, if there's no further questions from the council, uh, is there a motion? >> I move to adopt the resolution. >> Second. >> All right. It's been moved by council member Sharter, seconded by council member Stron to adopt the resolution accepting that donation. discussion on the motion as the maker. Any additional discussion? >> No. >> There's a secondary. >> Um again, this is a creative use of funds from a lot of different um avenues and it's nice to see so much representation here today of um the CAT team and the police department and all the people who were instrumental in getting this to happen. And so we just thank you for making sure that we have the resources we need to do the job and like you said um make sure all the officers go home at the end of the day. Thank you. >> Right. Other discussion on the motion. And I would just add that uh this is something that is intended to have a fairly long life. And so I'm not sure that we're building it into our capital replacement program necessarily. So whenever that end of its life comes along, there may be another fundraising effort at that point to uh to replace it, which isn't isn't sometimes unusual with these specialty types of pieces of equipment. All right. With that, we've got the motion before us to adopt that resolution to accept that donation. All those in favor signify by saying I I opposed. That passes unanimously and that donation is accepted. Thank you, Chief. And thank you once again to everybody else that's been involved. >> With that, uh that then brings us to our business items this evening. Uh our first couple of business items 7A and 7B relate to uh alcohol compliance check failures. And I believe we've got our deputy chief Joe Adams here this evening to bring uh these items before us for the required public hearing. I'll turn it over to Chief Adams. >> Good evening, mayor, members of the council. Each year, the Roseville >> Look at that. My Siri is spitting back right at me. So, let me make sure that I didn't heed the the mayor's warning, I guess, my [laughter] too much stuff in my pockets. But each year, the Roseville Police Department conducts two all call compliance checks of all call sale license holders. This year, the first round of checks were completed in May with a total of two failures. For 2026, all businesses with the city liquor license were provided a letter advising them that the city would be conducting alcohol compliance checks. Due to the total number of failures, I'll provide a brief summary of each incident, followed by staff recommendations. The first on the agenda is going to be for the Shinwa Korean Steakhouse. Our compliance checker went to the Shinwa Korean steakhouse located at 2181 Snowing Avenue to conduct a compliance check. While there, the checker ordered a beer. An employee then checked their identification and sold the alcohol to our checker. The employee was issued administrative citation which has since been paid. Management has since also provided appropriate training documentation. This is Shininoa's second violation in 36 months with the first occurring in March of 2025. It's staff's recommendation for the council to issue and administer the presumptive penalty pursuant to city code for on sale license holders for a second violation, which is a mandatory minimum penalty of $2,000 in a 5-day liquor license suspension. >> Thank you, Chief. Are there questions from the council on this case? Uh, it doesn't appear to be the case. Is there a representative from Shinwa here this evening who wishes to speak as to this uh proposed uh penalty? also does not appear to be the case. Uh is there anyone from the public who wishes to speak to this particular case and the recommended uh action as a result of the compliance failure also does not appear to be the case with that. Then uh we have the request before us uh which is to approve and authorize the uh uh um where am I looking here? Sorry. the uh recommended uh presumptive penalty uh for uh the second violation of a license holder within 36 months, which is as was noted uh the fiveday suspension and the $2,000 fine. >> So moved. >> Second. >> All right. It's been moved by Council Member Straw, seconded by Council Member Bower uh to authorize that presumptive penalty. Discussion on the motion. Council member Stron. >> Nothing further. >> Right. Council member Bower. >> Further. >> All right. Any other discussion on the motion? Uh hearing none. All those in favor signify by saying I. I opposed. >> That passes unanimously and that uh uh administrative penalty is authorized. And then our second case is in relation to uh Buffalo Wild Wings. I'll turn it back over to uh Chief Adams. >> Thank you, Mayor. Our compliance checker went to Buffalo Wild Wings uh located at 1777 County Road B2 to conduct a compliance check. While there, the checker ordered an alcoholic beverage. The employee did not check for identification and proceeded to serve the alcohol to our checker. The server was issued an administrative citation which was paid today. Uh management later provided the necessary training documentation to PD staff. This is Buffalo Wild Wings first violation in 36 months. The presumptive penalty pursuant to city code for on sale license holders for a first violation is a mandatory minimum penalty of $2,000 and a one-day liquor license suspension. And I do believe there's a representative here today from Buffalo Wildlings. >> All right. Thank you. uh questions from the council on this case. All right. And representative from Buffalo Wild Wings, if you'd like to feel free to come on up and introduce yourself and make your statement or any questions you might have in relation to this. >> Uh my name is Chris Anderson. I'm the general manager of the Buffalo Wild Wings here in Roseville. And unfortunately, I was present the day that it happened. It was a 20-year employee, but the employee was terminated on the spot. We take alcohol compliance very seriously. We want to be a good civic member of the community. Um, all of our front of the house staff, anyone that interacts with guests, whatever age they are, gets mandatory liquor training. Um, and they have to pass the test. Plus, every time we do an update, which is every couple months, they get a refresher and then annually they take the whole course again. So, we provided with the documentation, everyone that works in our place has been through the training. Unfortunately, for the employee that made the mistake, she had been through the training multiple times as a 20-year employee, but she had been with the through the training two months prior. So, was sad, but it's it's a violation and we have a zero tolerance and I understand, but I do want to apologize. I'm first time I've ever not passed a a compliance check. >> Well, thank you for being here and and uh stating that to the council and the public. We appreciate that and uh understand your your uh concern as a member of the community and a a server with a license. uh so that it is appreciated when you are here to to speak to uh your uh violations. So, thank you for being here for that. Are there questions from the council for the um owner or the manager? >> Also, thank you for explaining your program for compliance training because that is the key here and you've done in my opinion everything you could as an employer. I worry sometimes that the trainer the uh the servers don't have enough training but yours is certainly beyond what's required. So, I appreciate that explanation. >> We we require the alcohol compliance training and the food safety compliance before they ever start their training training. >> So, they they don't get to be on on the floor with the public until they pass those. But clearly doesn't work every time because I'm sitting here. >> All right. Well, thank you again for being here. >> Y >> All right. Um and I'll check if there's anyone from the public who wishes to speak to this particular uh violation. That goes through. >> Yeah. Thank you. >> Doesn't appear to be the case. Um, with that, we have the request before us to issue the uh presumptive penalty, which once again for a first violation within a 36-month period is the uh 20,000 fine and the one-day suspension. >> So moved. >> Second. >> Right. It's been moved by Council Strong, seconded by Council Member Bower uh to authorize that presumptive penalty as outlined. Discussion on the motion. Council, >> I just want to thank Mr. Anderson for taking the time. Obviously, you have, um, a fairly good program. We haven't seen you here here before and as much as I'm sure you're lovely, we don't want to see you again. So, um, thank you again for your diligence and, um, we appreciate that. We appreciate when we, um, when the message is heard, um, because we really want to make sure that these are very few and far between, if if any. Thank you. >> Right. As the seconder, Council Member Bower, >> nothing more to add. Right. other discussion, right? Um, and I would just note that uh that it is it is certainly better from our perspective that after this round of checks, we only had only two violations. We have had unfortunately higher numbers in past rounds. And so hopefully that is a sign of uh the diligence that's going on in the in the uh license holders [clears throat] out there. Um, and I've mentioned this before, but I think as long as we have the human element in there, there's always going to be the potential for issues. And I know that uh that there's attempts to try to figure out ways to work it into, you know, point of sale systems and things like that. And ultimately, it really is up to the person who's serving to make sure that they follow the proper procedure. And and um it's I read the case here and there was sort of the the the notice that uh they thought they recognized the person from another uh place and unfortunately um I know I wouldn't have trusted myself in that regard, but [laughter] uh anyway, that being the case, we've got the motion before us. All those in favor signify by saying I. I. >> Io opposed. >> That passes unanimously. Thank you again, Chief. Thank you again to the restaurant representatives for being here this evening. >> All right. That brings us then Oh, Mr. Trust. >> No, I was just going to say I think the next item is the finance commission. I think some are here, but uh we did provide them notice that we started up earlier, but I'm not sure we have the full complement. Um >> would it be possible maybe we can take some of one of the later items on the agenda? Yeah, I'm wondering if may the popular annual financial report [clears throat] >> it is on a financial theme. So, we'll see if our finance director is prepared to to jump forward and and present the popular financial report. >> Do we need to make a motion to approve that change? >> No, I think we're uh we're adjusting on the fly unless there was any objection from a council member to that change. Well, we welcome uh once again our finance director Sam Margaranu here who is going to present uh for our first time in Roseville the uh popular uh annual financial report and I'll turn it over to Mr. Marano. I >> need this window to disappear. It's not There we go. All right. Good evening, Mr. Mayor, member of the council. Thank you for having me this evening. Um, indeed, this is the first uh edition of the popular ann annual financial report for the city of Roseville. Like I mentioned in my staff report, only a handful of cities in the Minnesota present the popular annual financial report. Actually, only 12. and the city of Roseville will become the 13th city who uh is able to present this report for the public. Uh this report is intended to be sent to the government finance officers association for an award just like we do with the annual report. And uh with that I'm going to kind of walk you through some of the highlights of uh what this report even is. All right. [clears throat] Okay. So the purpose of the popular annual financial report of PA or PAFER is to provide residents with an accessible summary of financial information uh and then complement uh not replace the annual comprehensive financial report. So there's a much larger report if you're watching this meeting out there on our city website and the city is presenting on an annual basis. Uh this is a summary of that annual report. Uh and the purpose of this is to enhance public transparency and uh for the city to have a tool to engage with public uh with with the city's finances. What is a paffer? U a paffer is really a simplified userfriendly overview of key financial data uh which highlights major funds uh services and financial trends. So it's really focusing on a summary rather than kind of getting in all the details. So someone who is reading this financial audit report should be able to tell u how our year went by, right? What do we what do we do? What were some of the important highlights? And it's really designed for the general public. So some of us here if we read this report might be like noting things. Oh, what about this? What about that? But uh someone in the general public who is looking for the very first time out of our financials uh this report might be sufficient might be complete for them. So that's the purpose is really designed for the general public. [clears throat] [cough] The report really highlights u various areas. So it begins by highlighting um and performing an analysis of the city's uh statement of net position. So a statement of net position is really unique to the to a local government finances. Uh it's kind of like a balance sheet of a business where you're looking at the assets and the liabilities and stockholders equity. Here we're calling it net position. So it's really walking through the assets and the liabilities of the city and then we are highlighting overall the revenues and expenditures. Uh and the report is really beginning by looking at the all the governmental funds initially the revenues and expenses and then it's really dialing [clears throat] down to the most important funds. Now that's there are some funds that are not important but really he's doing an individual analysis of only several funds. Uh the largest of which is the general fund which is our chief operating fund of the city. Okay. Some of the benefits [clears throat] um of having such a report is is really provides transparency to public and it helps the city engage with our public and with that provides strengthen strengthens our public trust. Uh supports clear communication of financial decision and makes government information easier to understand. Uh sometimes not everyone is savvy in looking at the refinancial report and being willing to walk through the entire report. So really having this type of report uh is really helpful. [clears throat] Um so now that we have this report um what are we going to do with it? What are the next steps? Well uh we really want to make this report available just like we have the the actual financial report available on our city website alongside with our budget book. Uh so being one of the uh being a third uh financial report that the city will be able to provide to general public, we're going to have printed copies for community buildings such as the city hall here and uh use at different events. Uh we also be looking at sharing this report to the city's communication channels um such as maybe our Facebook account, LinkedIn account um again city website and such. some next steps. Um I'm really looking to get some feedback uh from council and the community. Uh maybe there's some items that you would you would have liked to seen in this report. Um again this is a first edition of the city has been drafted with the guidance of the government financial officers association. I do plan to send this for an award. So that will be reviewed by highly uh skilled professionals who specialize in this type of report and we will looking to receive an award for it. Uh we're looking to refine uh the layout and the future content for future editions. So we're looking some feedback like that. Um and then uh increase outreach and accessibility tools. Okay. Before I um pass this on to you, um we are available for questions, I also want to give a big shout out to the communication department. I really worked closely with Yen and Corey to be able to put this report together. Uh so a lot of the editing, a lot of the beautiful pictures in there, they were really uh hands-on on helping and uh you know, draft and have this report ready for us prior to June 30th. That was our goal. With that, I'll take any questions you may have. >> All right. Thank you. Uh questions from the council. Council member Bower. [clears throat and cough] >> Thank you for this great work. Uh I can't wait to this meeting to test this out. So I already had some meetings scheduled with residents and so I brought this out and test drove it, if you will. Um and it was fantastic. It was a great way to spark a lot of conversation. it really did in help um bring some insight to where our funds are with uh residents that weren't really as familiar with our finances as those are of us that are up here. So, I think it's definitely accomplishing that. I think this is going to be a huge um I know for myself it'll be a huge benefit in talking with residents um when they start discussing about where is where are we doing with our budget where are things going how's it changed pre from previous years and it's a great jumping off point to dig into more detailed things uh reports and as you mentioned we have those reports as well on our website and be able to dig into those uh one question I did have [clears throat] um I guess more of a comment I'm curious to know what your thoughts are about maybe noting um assuming these other cate categories uh far as far as revenue uh grants and such are in there or put in there. But I'd be curious to know um if it'd be make sense to call out how much grant money we get. I know in some funds in some areas it's more than others. Um something to consider. I don't have an opinion on that particular area, but that's one thing that I saw. >> Yeah, absolutely. Uh again, we can um we can show as much detail as we can. I mean, our goal is to really keep it in a minimal form. We have 24 pages. Mhm. >> Um we're trying to kind of stay more minimal with the data. Some of the detail uh can be found in the annual financial report detail. Um there's some charts too that might might show more detail, but uh overall the the the grants um uh um itself they're not called out particularly. Yep. So we can definitely uh Right. >> And as you mentioned, they're easily found in our other documents as well. >> Absolutely. I will um I do like that you had the intergovernmental um revenues uh called out there. That's that was a nice uh thing to talk about especially when looking at people's uh tax statements. Um and then at the act and then in the end uh when discussing about property taxes really appreciated that in this document. Um when I was talking to residents we definitely spent a decent amount of time looking at that and uh in fact when we went through the document kind of started more at the back and then from there jumped to the beginning and talking about the funds be like well this is where that increase came from and this is why that happened. Um but that could not have happened if the property taxes are back and I think it shows really nicely about how our property taxes are raising compared to say medium home values and other things and trends. So really appreciate the work there and I like the comparison that you have with um comparable cities in Ramsey County. Um that's nice to have residents. Um I know u it's available I think well is it available now? It used to be available on the county website. >> It is back. They removed it temporarily. There's a lot of information. Some of this data comes from the from the county's [clears throat] website. Uh they they were working to make it accessible uh based on the new laws that So they they removed it and now it's back on. >> Oh, that's good. >> So it's up to 20 years I think the data available. >> Yeah. I was sad when that was gone. >> Yep. When I tried to show it to some of you, it was gone and now it's back, [laughter] >> but I called the county and requested that will be back. But they they mentioned they were working at kind of making accessible ADA accessible >> again. Uh I think this is just great work. Um nice work by your your team, your um department as well as communications. This is [cough] going to be really beneficial. >> Yeah. Thank you. I appreciate that. Yeah. Some of the tables at the back actually I'm introducing this for the first time. This is my second city that I'm doing one of these reports in. Um uh when I was a part of the finance commission meeting, we we had some discussions uh to uh with the previous chair that they they were looking to really have more of this type of information in our uh uh annual financial report and I was mentioning that I think this will be a better place for this type of information when residents can actually uh have more of a summarize. So that was this is a promise also uh to the finance commissioners uh that I I told them I will have a place for this type of data that shows historical trends how we compare with other cities. Uh but again thank you I appreciate that. All right. Uh, Council Schroeder and then, >> uh, yes. Well, you know, obviously I like it, you know, because this is, you know, stuff that I like and, um, the history, I think, was really important that you you show multiple years, especially in these back ones where you go five years. I think it's easy for people to see that then where where we've been and where we are today. And you know, and I echo um you know, what uh um Council Member Bower said about the city, the comparative cities and all these different pieces in here. Um so, yes, really, really nice work. And um a couple questions. So, how are you going to get feedback from um residents on this? >> Sure. Um maybe some of you like when you you know, if you hear anything, you know, please feel free to share that information with me. Again, this is an annual report. So, we'll be working on a new one. Uh once our annual financial report for 2026 is complete, then I usually I start working on this one. So, there's it's really a short timeline to to get this put together because we want to get it ready by the end of June. That's when we it's due to be submitted to GFA. Uh but throughout the year, feel free to communicate uh to me information that you might receive. Uh again, I'll be I'll be probably sharing some of these reports uh some of the city's events from time to time. Um maybe we'll be looking at having some some other channels where residents can provide some feedback. There's so only so much we can do with this report, right? >> Again, uh it does have to follow the GFA guidance too. We can't really include as much information as we want and on an annual basis. They do provide feedback on this and they they do comments saying, "Hey, how about this? How about that?" from the GFOA directly. Uh there's some changes in here that already implemented based on the last year's comments that the city of Ly Canada received that it's a report I also prepared before I moved here. So I reached out to say hey what were some of those comments? So because I was interested to make sure I implement those changes here. So there's JFA uh recommendations uh some of the recommendations that you might have for me throughout the year. So feel free to communicate those through emails or whenever you you you meet you run into me. Uh but we'll probably be considering maybe some other uh communication channels that so I'll probably reaching out to Ian and Corey to kind of establish some of those channels. Maybe that'll be a good idea to get some feedback from from our residents. For sure. So and then and again I know you want to keep it u reasonably you know because you put too much in it overwhelms people if if you are and particularly if finance isn't your um sweet spot I guess um do you want to make sure that it's readable but it still has information and then do I assume that you're working with the finance commission with this as well that they could possibly um make some suggestions on >> yeah absolutely I think this year uh We I I kind of run it by them. Uh not on one of our meetings. I brought it at the last meeting kind of last minute. Uh this been a it's been a work in progress trying to get this pushed through, have it finalized for this meeting. In the future, I plan to really schedule our finance commission meetings. So hopefully align with this report being priority presented to the finance commission prior to being finalized and brought uh in front of you every year. Um so yeah, >> that's a good idea. So, I guess that has to be added to the calendar, just so you guys know that um back there. And um so, no, again, good job. I'm really impressed with how much you got done. It's not that like you've been here for a long time. And so, this is pretty ambitious that you got this done already for this year. So, thank you very much. And, you know, I know we'll keep tweaking it as we go forward, but it's extremely solid right now and it's very impressive. So, thank you. >> Yeah. Welcome. Thank you, Council Member Grath. >> Yeah, thanks so much. Um, I think the key thing I heard you say is it's an overview and a summary, which is what we all have to keep in mind, but I think the presentation is really good because it everyone is not going to read a bunch of numbers and be able to absorb it the same way. This has graphs and pictures and things that I would say not not that I have the study to prove it but that most of the public can get that quicker than a series of numbers and so on. I did run up by a neighbor too as council member Bower did and uh just asked him what he thought and he uh he thought it was a very good report. The only thing he asked me is where does where does a depreciation or capital improvement plan come in in on this and I actually wasn't able to find it. right away, but I said I would ask you. So, is it in here or is that >> Yeah, it is in here. We have a section that addresses capital infrastructure. >> It says capital project funds. I thought that might >> Yeah. Um it's it's it's on page um I have an older version here than you do. It's I think it's page 14. Yeah. Um the tax the capital project funds. uh it kind of has an overview what is the firet truck is there >> and I think he was wondering about replacement how what what the number of years and I said well >> my memory is we vary that a little bit according to how long we can keep like a police car sometimes we can extend it a year or something and we have year we have a certain number >> we don't uh have that information in here as far as there is that's a that's our captain improvement plan we do have a 20-year captain improvement plan we do have a report actually that's new as well that I'm working on with the city manager here. We we did adopt a platform called Planet uh for the fiscal year 2027 to 2046. Uh that platform captures all our capital infrastructure and then it's going to be able to be publicized on the city's website. So when that information is available, we're definitely going to be communicating our [clears throat] public. But now in this report, um the the cap section is meant to kind of highlight some of those projects in 2025. This report is really focusing on 2025 and some prior year data and comparison in some cases but for capital projects really highlighting the levy which is in that paragraph opening where it shows the the levy amount and the percentage of total levy and also kind of hiding some of the big purchases and some some of the bigger projects. Now when you look at the enterprise funds, there's a section there that shows depreciation uh because those enterprise funds depreciation impacts those funds a little bit different than it impacts the governmental funds. So you're going to be finding some depreciation information in the enterprise funds which highlights the need for uh you know replacing those uh type of assets, right? And those impact directly our utility rates. Uh but for overall general capital improvement plan, we're doing a 20 year that'll be publicized at some point uh when it's finalized this year before the before the year end, right? So we're really looking to have that report done by December 31st with the financial statements. >> Thank you very much. And it's a great report. That's just the feedback I had. So thanks. >> Absolutely. >> Council member Strong, >> I'll just add that it's very readable. Uh I love that it's personal. Um, [clears throat] I think that Chief Brznahan appears to be running for something. [laughter] It's a really great photo of him with, um, but I think in action, um, it just makes it very personal and I think people will feel that it's really approachable and I thank you for that because most of our documents, um, have been and the mayor has tried really hard to put some great pie charts and stuff on there and he's really good at it. not to take him down, but this is a beautiful representation and I think it gives a nice snapshot for people and you know anyone who's a finance person um if they have additional comments you know I would take that more than mine but I I do feel that in my limited financial experience that it is a really nice snapshot and helps people understand where we sit in relation [snorts] of questions we've had in prior years about budgets how do we sit in relation to other um in other cities and things like that. I think it it kind of takes all the questions that were left unknown and and finds an answer for them in a in a readable format. So, thank you. >> Thank you. >> All right. Um, and I was just in listening to a couple of the earlier comments. One of the thoughts I had was uh especially for like the grant funding, maybe there's a way to sort of capture that but also make uh you know make it accessible to people to see how much of our revenue comes sort of from Roseville sources, property taxes, you know, fees and those sorts of things and sort of non Roseville sources like intergovernmental funds, grants, and those sorts of things. Um that that might be a way to capture that. And I'm not going to get into all the the details as to how that might work, but that was just a thought I had as to how to organize that a little bit. Um, and then the other thing was uh in terms of the um property tax impacts at the end where it's got the several years trend. I think it it may be interesting if we can figure out a way where especially if there are particular years where we have a notable impact to the levy because of a particular decision we made on spending that that could somehow be captured as a as a you know a quick reference for some of those years especially if we see sort of one year you know a notable increase from one year to the next I think people might appreciate understanding some of the context of where that that comes from. Um, so that was and and obviously not trying to add more pages, but maybe just way as ways to integrate information. >> Um, um, and then, uh, also thinking about some of the comments about, you know, if people want to dig in more, [cough] >> it it might make sense throughout the document to have little little things where you can say, "Want to know more about this topic?" >> Nice. >> You know, you can go to this this, you know, either scan a QR code or whatever it might be. Um because that way you're you're able to, you know, if somebody's on a page and they wonder more about a particular piece, all they got to do is scan the QR code or whatever whatever we might put in there as a way to do that and then they can get to our, >> you know, 20-year capital improvement plan and they can see, oh, you budget for a fire engine every 20 years because there's the spike every 20 years, that kind of thing. So that can be helpful, I think, to some of those questions. >> Um, so no, I think it's a it's a fantastic uh, you know, document. I think um what what it's akin to for me is uh you know like for instance for nonprofits or other organizations they do sort of annual reports for the public especially for the people that may want to donate to them or to use their services and so this reminds me of that to to a certain degree and and it's an accessible document so I do appreciate that. Yeah to address the the grants since it's brought was brought twice. U that's those both are great recommendation I I'll try to implement those uh just for the people who are listening here if you that category of grants is implemented in the intergovernmental as well here >> revenues. So if you look at the governmental revenues and expenses, I printed myself an old older version just to be I had this printed and I was thinking it's the newest one, but it's uh where you have those blue charts. Uh it does have a three-year comparison of of revenues. Um so we show it starts property taxes, tax incremented and in intergovernmental. So that's usually where you will find our uh grants for example the safer grant for for police. those type of grants are captured in that section there. Um just FYI. >> Okay. >> But we we can break down look at options to break down those revenues even more. Um but in the general fund to um those will be part of the general general fund. It's also in the next page where you see the the little circles the 9% in the governmental those include most of our grants. Yeah. Go ahead. >> And I can mention that. Yep. Absolutely. >> All right. I should uh provide an opportunity if anybody from the public wanted to speak to this uh document and this new way of sharing some information with uh the community about city finances, this would be an opportunity for that. Um I know our commission members may have things to say and we we've got an opportunity to visit with them shortly here. So anyone else from the public who might want to comment on this. All right. Well, I don't think we have a specific action this evening other than providing some feedback and looking forward to this uh going to its uh next uh process of getting out into the public and getting that feedback as well as looking at the next one. >> Absolutely. >> Thank you very much. >> Thank you very much. >> All right. And I believe we've got the representatives of our finance commission here this evening now. So, we can switch gears a little bit and go back to item uh 7E, which is our joint meeting with the finance commissioners. Um, I don't know if we need to take a short break here to get set up or if we can do it fairly quickly. Looks like we can do it fairly quickly. >> Well, hello. We're a finance commission. We're very happy to be here and have our annual uh get together with you. Uh we've had a fair amount of turnover in the last year. Uh this is my second year on the commission and first year as chair and we have three new uh three new members. So a lot of turnover but uh there seems to be a lot of enthusiasm for it. Um uh so we're going to start uh Sadi is going to uh discuss what we've done over the last 12 months and I think you have something in your packet down there. >> Yeah. Hi, my name is Dir and it's good to be here for the annual get together as you said without the barbecue I guess. [laughter] >> Um, so over the last year as you guys have in the package and I'll just kind of highlight a few of them and then we can go from there. It are like the capital improvement plans. So we had those in number one and number two in various months and also the the discussion relied on should we include in should inflation be included depth issuance and all that stuff like to factor in into those and some of the other stuff we have done is the 2026 to 2020 45 capital improvement plans because as we see those spikes and we just spoke about and also establishing recommendations on the 2026 to 2020 2046, excuse me of CIPs. We also had that uh done back in September. And then we also updated on the C uh the 2026 budget and tax le levy and we had our final review of the 2026 budget and levy back actually on January 2026. And then the investment portfolio the 2025 uh and performance we just did that in March as we know how the market is going on and everything else. And [clears throat] and then finally or second to last we had the excess cash reserve funds for 2025. And as we transfer funds or look at those numbers and especially then this package is great. I I'll say that again. And then uh we also had like the audit reports reviewed just recently for the 2025 that was issued. So yeah. >> Okay. Yeah. Well, I've got a number of comments and observations to make. Uh so I'll start that now. First of all, I'd like to commend the finance department for speedily issuing the uh ACFR, the annual comprehensive financial report, which they've done speedily, regularly, and it, as I said last year, it it comes out a lot faster than most do. I think that shows that they're very well organized and it's helpful to have the financials earlier. There are municipalities that can't get it out in a year. Uh and so we can get out in like three and a half months. Uh they also awarded the GFOA certificate of achievement for excellence financial reporting and the certificate of achievement for distinguished budget presentation. So I think that tells you that seem to be operating very well. I would say uh overall I would say Roseville is in generally good financial condition. We are rated uh the highest uh bond rating of AAA. Uh, one of the factors is that our long-term liabilities are low. Now, there basically three long-term types of long-term uh, liabilities. There's the bonded debt, and that's really very low. Uh, it's likely to increase somewhat, but still on the low side. Uh, next one that's a liability is unfunded pension liabilities. That's completely run by the state, so you have no control over that. But the unfunded uh liability at the state at this time is fairly low. It's not as good as like Wisconsin or something, but it's it's very moderate and and uh not not a problem. And the third thing that uh bothers some municipalities is the um other post-employment benefits known as OPE. Uh that tends to be uh medical uh insurance for retirees. And our uh we have very very low. So all of our liabilities are low or quite low uh which is really helps strength a lot. Next uh uh unrestricted fund balances those were just adequate. uh our year-end general fund balance was just over 35% as you probably know uh which is the minimum recommended by the state and in order to get to that level we uh completely uh deleted the uh cash uh reserve fund to get to that 35% level. If we're going to keep the 35% level in subsequent years, like including this December, expenses have gone up, uh we've got that cash balance has to rise, uh just to keep it at 35%. And I know the auditor discussed that with you when she was here. Uh so uh we're going to need to actually run at a surplus in order to keep the the third at the 35% level where the money has to come from somewhere. I think it's especially important to have the fund balance where it's supposed to be here in the next year or two because we we'll be uh meeting with the rating agencies for the uh bond issuance. So it's more important than ever uh to do that. Uh another thing uh so investments uh we've got about 38 um excuse me 58 million in uh uh in cash and investments. And so for last year we had a a fair what they call fair value of the investment gain a rise of $1.8 million. And what that was um a number of years ago had a bond portfolio went out to as long as 10 years. And in 2022 interest rates shot up and when that happens longer term longer term maturity bonds go down in value. And that's what happened. We took a big accounting loss. It wasn't a realized loss because we're not selling them, but it flows through the accounting as a as a loss. Now, as those bonds get closer to maturity, yet got marked down to below 100 cents on the dollar. Every year automatically climbs up because it's going to when it matures, it's going to be at 100 cents on the dollar. And so, that's just sort of the natural increase of it. And that almost certainly that's why we had the$ 1.8 million dollars. uh uh that counted as basically increase in our net worth. Uh next item, number of employees. Uh looking over a bunch of years, you over the last decade, the number of employees has been quite stable except for police. Uh and the primary driver of our increasing expenditures has been in public safety. And I'm I'm going to do a couple public safety numbers and I'll just tell you I I know that we had this uh part where some of the police officers uh are now it's showing in our financials but it's being basically offset by the retailers who are covering that. So I'm excluding that because there's no net um effect on us. uh from 2020 to 2025 in five years expenditures in uh public safety rose 69%. Which is an 11.1% compound annual increase. Another way of looking at it, uh the last year public safety was about 45 and a half% of our total governmental ex expenditures and that was up from 34.7% in 2020. So of total expenses we have in general government went in five years went from a little under 35% of the total expenses to 45 a.5%. Uh quite a large increase. We're not commenting as to whether that's a good idea or not. We're just that's your job. We're just pointing out what the numbers are. Uh another thing, assess value. Now, uh commercial property has uh grown more rapidly than residential property over the last decade. Uh which then lessens the uh the relative tax burden on on residences. But this was reversed in 2025. uh total commercial property values declining by 5.3%. And of course those are assessed uh by by the county by Ramsey County. Uh commercial property still though is very high in this city for a suburb at 47%. [clears throat] Our tax rate um in 2026 our tax rate is about 42 and a half. That's uh 13% above the median for the Ramsey County uh suburbs. Uh the summary report that uh that Sam showed you spelled that out well. So the the median uh so you know half the suburb half the cities below half the cities above was a tax rate of 37.6 and we're basically 42.5. Uh so about 13% above. So, we're not an outlier by any means. There's several suburbs higher than that, but we are higher than average. Uh, tax collections have declined slightly in recent years. It's primarily due to assessed value challenges. Uh, the collection rate is still acceptable. It's likely to remain below 100% though for a while, which we should consider when we're looking at budgeting. What I'm going to say next is something you know clearly, but I'll just say it anyway. I think the major issue for the city or certainly one of them is how to balance the continued increases in property taxes uh with the cost of services that the residents desire. That that's your job and that's a tough one. Uh but from the finance point of view, that's clearly the the the big thing. And so this uh the the popular annual report when I think it's great uh when I first uh was elected chair of this I was thinking well you know what is it that we might want to work on and I thought you know getting financial information out to the residents especially with increasing property taxes uh just seemed really important. I mean trust trust in all the institutions of the country and around much of the world have down down down. One of the highest areas of trust though is still local government. And I noticed in the survey of a year or so ago, Roseville's residents had Roseville really high in communi communication and that sort of stuff. So in general, local governments are one of the most trustworthy of citizens and Roseville is on the the high end of that. But especially with property taxes rising, I think for trust, it's important that people understand what's going on if if they want to and have enough transparency and understandable transparency so that they know what's going on and can can understand it. And when I first talked to Sam and he talked about this report that he had done in another city and the summary I thought Wolf this is just what I was thinking of only 10 times better. So I'm preaching the choir here. You guys all love it. And I I really love it. Uh I think it's uh so very very helpful especially when it's talking about some of the effect on the residences and and comparisons with other cities and that sort of stuff. So, I just I just think it's great. And I think the transparency, it's always been transparent in this city, but it's hard. You had to dig to get it. And this just lays it out and it's beautifully done. I love it. Okay, you're up. >> First of all, thank you for seeing us. I'm This is my first year on the commission, so please excuse me. I realize you know all this, but as a commission, it's our job to point it out anyway. >> [clears throat] >> said this too much. Um, and I think it's great that we have a commission because it is good public input. We're not politicians. So, um, and I want to thank Sam and his group because they're very helpful and they answer questions and they've worked very well with the commission to kind of help us figure out what we're doing. So, um, I have a just a couple comments. I'm not going to quite as much as him, but the first one is the police contracted services. I think that's a good idea. And I do realize that there's a sheet on the website which lists the rules of the contracts and how it works. Um, but we have police officers and stores. I think personally I think it would be a good idea to be a little more transparent and list which where they are because we're using employees from the city um as security basically. And I think it would be nice to have a list of which places have it so that people know that our police officers because security guards look an awful lot like police officers to some people. Um and if they want to go look I did look on the I read the I read the thing. It's very good document about how it works but it doesn't really explain where it's working. Um and I don't know if it's feasible. It's not my it's my job to point things out. It's up to you guys to decide whether that's something that should happen, but it seems to me it would be a transparent thing to have a list of where the officers are. Um, they've got to have contracts, so it wouldn't be too much to add a name to the list when they do that. Um, the next point is the license center. Um, we commend the rebuilding of the license center. Uh, it's a it's a very important part of our city. uh it generates some revenue or as much revenue as it uses anyway if you come depreciation stuff but it's it keeps things moving and I I I know they're rebuilding it and you have some things coming up on that here shortly. Um I think we think it's a very good thing that they're doing that. Um so just a point of that. Um I was going to talk about public safety, but he covered that pretty well. But I do want to talk a little bit about the levy increase. Um, I looked at the at the property tax levies and they're very complicated. Um, and I decided I don't want to talk about them, but I do want to mention that the the property tax levy is a plug figure. You figure out your budget, you figure out whatever your revenue is, and whatever's left has to be a property tax levy. So, I think the budget um we need to be careful when we do the budget. Um, it went from 69 million 69.6 million in 24 to 73.6 6 million. That's about a almost a 5 and a half% increase. And it was about a nine increased year before that. And the inflation rate's only been about 3% for the last two years. So the last couple years, it's down. Prior to that, it hadn't went up quite as much, I realized. But and I don't know the re all the reasons behind it. Um except that the people in Roseville have to pay those increased property tax levies. Um just anecdotal, my my um property tax, I looked at my bill went up 9.3% for the city of Roseville only. Um and you know there's there's good reasons and bad reasons for that. I'm not commenting on those. I'm just saying that as we go into the budget for next year, we need to keep that in mind that everything we approve on the budget is going to have an effect on the property tax levy and we need to be pay close attention to that. So that is my comments and again thank you for hosting us and thank you to the finance department for all the help they're giving us. >> Okay. May I just going to talk about the work plan for this year? >> Yeah, I'll be relatively short. It's in the packet and uh obviously we need to amend it to make sure it's on there for next year and talk about the the paper. Um really you know the things that we're going to be focused on I think budget you can hear that loud and clear is that's coming up as well as the um we want to take an added look at the investment policy in totality and then uh continuing with you know capital improvements. I think one of the things that was nice to do more than um the usual I think we did like a 20-year instead of a normal 10. I wasn't here at that point, but it sounded like it at least made us think about, oh yeah, the ice rink, like how much is that going to cost to replace it? So, I think those things need to continue. Um, and really just want to open up when you guys have comments on what should we be focused on for next year? That's all I have. >> Yep. You don't have any particular >> I'm good. [laughter] >> Happy to be here. >> That's pretty much we have. But, uh, you know, we're we're here to serve you folks. And if you have thoughts in the coming year of gee, you know, maybe we could look into this, that, or the other, don't be shy. We're we want to uh we want to be helpful. >> All right. Well, thank you for that. Thank you for that offer and and uh we encourage you also not to be shy. Um, and we appreciate that aspect of of of the work that you've been doing. Um, I will open it up for uh comments or feedback from council members. I did want to just on the um the contracted services with the police, I believe the biggest one is with Rosedale and it so it's not specific to only certain parts of Rosedale. It is the Rosedale property essentially. So that's that one. Um and I'm thinking there might be a couple other smaller agreements, but they're significantly smaller if I remember. >> Yeah. And just for clarification, what the finance commission uh is talking about is certainly the contract with Rosedale where they actually are paying for two officers. The other ones are the contracted overtime or they're off duty. So places like Walmart and Apple Store are the ones that hire officers uh on a regular basis to be there. Uh you know, it used to be called off duty, now it's contracted overtime. Uh and that's where they pay 100% and then some of the cost to do that. Uh we do have some regulars. I think maybe you saw an email earlier today um uh sent to you by Sam. Um some regulars like Apple and Walmart and Everyday Church. And then we may have oneoffs for a special event at a school or some traffic control uh here and there. So it does does vary, but there are certainly some core ones that are pretty regular. Um Walmart used to do it I think um um trying to remember um where else but um so yeah there are so I think mostly it's about the contracted overtime as well which does which which can vary. >> Sure. Sure. So, but I think transparency is always important to look at so we can as part of that that's why I was providing that additional information this evening. Um, thoughts from or feedback questions from other council members to the commission. Council member Strong, >> I just wanted to um Commissioner Jeffers, you asked it uh specific about questions and you didn't know the reasons yet and you'll I'm sure you'll be >> steeped in this soon, but a lot of our we our information has been um as a result of the salary se study that we had done several years ago, including increases in benefits, our w our contract wages or excuse me, our union contracts and the wage increase that are mandatory there and increases in police and fire um service because of um need and number of calls. So, a lot of those things have been driving that in addition to many other items, but those um are a large driving factor I think we've had in the last year or two because of previous studies we've done and things that we've learned in order to maintain our staffing. So, I'm sure you'll learn every detail. [laughter] >> All right. Uh I think I saw Council B. Did you have a hand? >> Sure. All right, Council Member Shore. >> Uh, yes. Thank you for being here. Um, welcome all the new people and um um sounds like you're doing good work and and really digging in already. So, appreciate that. Um, yeah, thank you for talking about the property tax increase watch. That is something that I think I know I bring up every year that that's something I hear a lot from residents and and you're right about balancing um the increases versus services and and you know that's that's kind of where that communication needs to be where well if we want this service this is you know how much more and and I think things like we've just increased the number of public safety um as you bill. Um, we do have some grants in there and and and some of those will start to taper off. So, that will affect the uh the budget more and that's uh I was going to say thinking about what to look at it might you know when you're looking at the budget it might be interesting to look at more than just the current year or the next year. maybe look at a little further out because when you look at say when these grants are rolling off, how is that going to affect things going forward? And so that you can see what they're doing this year, but it's always good then to have that conversation. These are also going to be showing up the year after, the year after so that that's because one know they're coming and two to be able to talk to residents about that as well. Um, so yeah. So I think and I think that's something we've been talking about too, that longer term, you know, look at at the city, not just the current year on the budget. So I think that to me that I think would be a good thing to look at. And then, um, you brought up the investment policy. You know, that's come up a number of times over the years. And I guess I'd like to see um not only you know the policy but the practices that are going on at the city too to make sure that um you know the that they match or maybe coming up with um ideas on you know where that should be. Um so yeah I think that would be a um another area to look at. So, um, yeah, the and the and the, you know, and you talked about the police in the rental area. That one again because the Rosal pays for a chunk of it. Um, I do one question I would have is if if these uh officers are working retail, does that um shorten our ability to cover um our needs at the city? I mean, does it cause even though they're being paid for, does that mean they're not then available? So, to make sure that, you know, if we have these contracts that it's not affecting the needs of our city to um because if somebody's having all this overtime working at retail, they may not be available then to be for the uh city purposes. So, so some of that, you know, just take, you know, looking to see how that might appro and I have no idea. So, you know, just to ask those questions on how does that affect the rest of the budget having those contracts? Does that mean you have to now have um hire additional people to cover to do the time that these people are doing overtime over at the retail? They're not available to help at events or other things. And so then we have to actually bring in additional people for that. So, I don't know. And so, those would be some questions to ask about that. So, I guess my my biggest thing again is looking more that longer term versus just the current year and and know how do we uh navigate that and um and then just um again working with the finance department. I think one of the things you know I as you most of you have probably heard I was the chair of the finance commission for many years and one of the things when the council brought me on was they kept asking we need to have communication and transparency and so you know the report this is a really good way to start I think working with the finance um director and his department to figure out how can we continue to communicate and make things transparent and I I think again having that on your work load here to you know work at that because yeah you know some of us who know finance well we get it but then if the majority of our residents don't understand what's going on then I think we're failing on on one end. So so that that piece is continue to work on the communication. So that's what I have. >> Okay. >> I have another quick question. This is you're going to see how quickly I'm out of beyond my shoes. But I do know that some nonprofits are borrowing and we've had this experience once in the last year where a nonprofit um worked with bonds from the city and wondering what kind of advantage that would be to the city if we were to pursue more or how do we market ourselves if she if we should as the city to um allow nonprofits to utilize our bond rating to obtain um that kind of uh interest rate on uh bonds. But again, way out of my league, but just saying if that's something that we should be doing, if that's advantageous to us at a as a longterm thing, then how do we pursue that and how do we um take that as something that we're actually marketing and putting out as someone who works for a nonprofit? I know that they um were excited when Minneapolis had exhausted their funds because they were able to go outside of Minneapolis and they um a lot of these organizations were tapping into Lauderdale. though I know that um there are some opportunities that might exist there and I don't know since I've been on council I have not seen us explore those so I'm not sure again way out of my league. Thank you. >> Just on that uh so that's the conduit debt where other entities are able to borrow using the benefit of our status as as a city for lower rates essentially for their purposes. Um and cities there are especially I think smaller cities tend to do this quite a bit because it is a source of revenue uh to the extent that we're able at the city that that allows its you know credit rating or or its ability to borrow to be used by these other entities to to obtain lower rates. Um they do pay the city for that uh for the benefit of doing that. And that's you know essentially there's there's a not terribly substantial cost to the city to provide the service. And so there's the ability to recoup, you know, it's a source of revenue. So, you know, I in my time on the council for 20 years, um, we maybe did it a handful of times earlier in my term and and it has been less less frequent for sure. Um, so it'd be interesting. >> Just reminder, we we are doing one right now. >> Oh, no, I understand that completely. That's what probably got it on our minds. Yeah. Yeah. But uh but you know there is I think that's that's a discussion to talk about is you know is this something that we should be doing on a regular basis as a as a source of revenue. Um there which is I think what council member Stron is is asking about. Um there the borrowing is not um you know weighed against the city in terms of our ability to borrow money. Um we don't have to pay it back or anything like that. There's no obligation of the city. So it's it's an interesting concept to to look at. I believe then we're using it like at an authority where they they can use it by issuing tax exempts. >> Correct. >> It has nothing to do with our credit rating whether we were high or low unless we're guaranteeing it which we're not. It it would just be authoriz allowing it to go at not for profits going through the tax exempt market. >> Yeah. I guess I guess I just meant cities in general. >> Yeah. >> Yeah. Um council. >> No, that's okay. Um >> again, thank you for all the work that you've done. [clears throat] Um, building on uh well, I'll note um one of the things for to take a look I'd be interested uh is with our CIP when we look at that we do look 20 years out which is good but when we look 20 years out right now we don't factor in necessarily inflationary costs into those numbers. Now there's a couple different ways you could do that. Um we've had some discussions about that but looking at that uh I'd be interested in that CIP to make sure that we're adequately funding for that. uh especially when we're looking out you know 5 10 years out that those numbers are representative of what those costs may be. Now this is a bit of you know a guess and one you could put an inflationary number in there. There's other ways of just us funding it differently but that would be something to look at that we don't do right now. We have been discussing that and I think we tenatively we talked about >> leaving the 20-year the way it is but doing a supplemental 10 year that does have an inflationary factor and so you we have them both you know it's not like one is true and one isn't and uh it would be supplemental is what our tenative thoughts were >> and recently we along with the CIP recently we had some issues with our um the funds for uh police vehicles for example be interested. Excuse me. Right now, we have those as capital improvement or capital items. Uh I wonder if it makes sense to move those off that to make move them more to on the operating side just because of the lifetime they have. I don't have the numbers in front of me to do that analysis, but you know, something I'd be curious about and I'm sure that something our finance department take a look at, but I just want to make sure that we're adequately funding that. And I know we had to do a catch up this year uh to make that happen. Maybe we just have it in the wrong spot. Uh and then echoing what council member Shartter said, I do think it's good um looking further out the next couple years, we have as she mentioned uh grants rolling off. I think that coming up going forward, we should expect a lot of grants to be canceled. I know the like for example the police IC poet uh grant is no longer being funded by the legislature after 27. Um I would expect given Minnesota's statutory uh deficit that's coming up that we would expect more of those grants to end. So I think building on what you said earlier, I think it's very important for us to build a surplus for other reasons besides just our cash, you know, current reserves balances that we have. But we should expect in doing our budgets and when you look at the budget to expect some of these grants to be dying off, um, you know, further out, not right away, but making sure that we are funded for that. Um, another example would be like the license center. It's a revenue generator now. uh it produces good about $200,000 for us annually I believe but that you know looking at as a whole when we build a new facility and a new building that you know the bond that we have to pay back for that uh is it now cost center instead of a revenue center I think that's very important to look at and so looking at these things you know holistically across um you know funds or in totality I think will be very important but I see difficult economic times up ahead especially in Minnesota unfortunately and so I think making sure that we have accurate surpluses and cash on hand to handle it is important and so as you do your budget something I would encourage you to look at and just to be clear uh they don't do the budget [laughter] city manager and staff does the budget but these uh good folks review the budget and help us with the process so uh we'll take some of the pressure off you anyway [laughter] >> I read your reviews I appreciate and watch the meetings as well. >> All right, >> other questions, comments from council members. Council member Gro, >> I would just say when you're looking forward, of course, we need to be >> I turned it off >> prepared for worst case scenarios, but we also need to look, you know, realistically historically and what's going forward. I don't think we need to be all doom and gloom uh on our debt service funds. Some of those will be rolling off as you've noticed. So, that should be factored in when you're looking at long-term, too. So, I appreciate all the work you do and and give us the whole picture. I I appreciate that. >> I wanted to just on the long-term look, I know in the last round of uh hiring in the fire department, uh we had grant funding for three years. Um and over the the two two or more of the three years um we uh added dollars to the levy to contribute to capital funds on a short-term basis for those years so that our you know sort of incremental increase to the levy went in to pay for those firefighters over time so that by the time we got to the third year uh it was fully levy supported uh because of those you know incremental increases we had done over time and I don't know that we've had a lot a discussion about that for this this year's round of of public safety hiring both for police and fire as those grants roll off. And so, you know, I think we want to, as talking about as we look at the next several years here, make sure we have a good understanding of that and make sure that we're not we're not sort of without a plan to make sure that we get to where we need to be by the time the grant funding ends. And we want to be supporting those uh public safety dollars with uh full levy support. You know, not to mention that uh at least in the case of the police department, there are their phases to their study as to implementation which have some cost imple implications both on the personnel side but even on other resources. And so these are all things all reasons why we're especially conscious of say the next handful of years as we're looking out because we want to make sure that uh we're we're you know not short shorting ourselves on the revenue side but we're also making sure to look closely at at the expenditure side as well. So, um, once again, you won't have to make the decisions, but any recommendations you have as a commission as to either how to plan for things, how to track things, uh, those sorts of things will be appreciated, I think, by the council as well as staff. I think that was all I had in in my uh uh notes here, but once again, I I think you guys are are fantastic in terms of, you know, having the the skill sets and the interest to to look at these these matters uh and delve into them and provide good recommendations. So, we do appreciate that. And if if there are things uh that uh seem to be happening at the council level where you know you feel like maybe there should be an opportunity for you to weigh in, don't hesitate to to go excuse me, you know, and and let let Sam know and he can feed that back to the process and make sure that we have that opportunity. >> Okay. Thank you. >> Right. Anything else from either the commission or from the council at this point? >> Just thanking you for all your work. >> Yes. >> Greatly appreciate it. Mhm. >> You earn every penny we pay you. >> That's right. And more. >> All right. That uh then brings us to um one of the items that was uh part of our couple of our discussions coming up to this point, which is uh one of our decision points as it relates to the uh maintenance center and license passport and dance studio uh project. And that is uh we've got some plans, schematic plans uh coming before us for some uh hopefully opportunity for feedback as well as maybe uh the opportunity to say we might be ready to move to the next phase of the process. We have our uh public works director Jesse Fryhammer with us this evening who's sort of uh one of the major sheep shepherds of the project. Uh and I'll turn it over to Jesse to make introductions and bring this before the council this evening. >> Uh thank you mayor and council. So about a year ago, uh, council did approve moving forward with concept C, um, of the the, uh, pre-esign and master plan study. Um, since that time, we did hire, uh, LHP architects to help us with the design of the project, as well as hiring Krauss Anderson, uh, as our construction manager at risk. So, this is kind of our first major check-in, but, we've been very busy with staff over the last uh, six months or so going through concept design and schematic design. Um, so with that, we will have an update tonight from uh the design team on that. So I will turn it over to Martin and with Krauss Anderson and with LHB and Krauss Anderson, and they can kind of walk us through where we're at today and uh where we're at going forward. So and then we can certainly answer any questions uh the council may have. So with that, I'll turn it over to Martin. >> Well, we're happy to present this to you. It's uh represents a number of months of work with the city staff. And um I also wanted to acknowledge just all the other people who've contributed to this because although I'm presenting there's a whole design team who's significantly made this possible to develop this uh schematic design. So um we're going to walk through a few topics here. Obviously it'll be fairly high level because there's been many months generating this but we're happy to answer questions on more specifics uh if there's areas of interest. So, as part of our meetings, we always have been putting our project goals in front of us that were identified at the very outset. And although I won't read through all of these, these have been ones that we consciously uh take into account as we're working on our design together. Just to recap where we're where we are and where we are trying to get to here, this is the existing site. I think familiar to all of you, we're in the building labeled B, City Hall. Um and looking at a s significant uh update and expansion of the uh civic uh uh collection of buildings in this area, which is a pretty significant thing to have happen here. So just to acknowledge a pre-esign was completed in 2022 and we working closely with that information uh as we're developing our design. the um as was mentioned there's concept C C1 and C2 they'll look fairly similar but as we move into this you'll see how those have informed the design as we as it continue to develop uh the biggest difference here is probably in the norththeast corner there uh at the corner of Lexington and Woodhill between these two but I did want to just bring these forward again uh as how we're the design is evolving over time. So, within our team, we've had uh several people our on our landscape architects group um who've been working with stakeholder engagement with the city staff as well as with a a group of people from the neighborhood here to get their input as to areas of concern and interest that they'd like to see happen as part of this design. They've had a series of three meetings over a number of months and a few things have risen to the surface here as kind of pretty consistent areas of interest. I just wanted to note these because you'll begin to see how these are informing our design. One of them is looking at uh layered vegetative materials for buffering the buildings and maintenance yards. uh incorporation of materials such as brick that tie together the larger civic campus as well as considerations for sustainability, habitat protection, lighting, paving, windows and other materials production select product selection as well as very more specifically looking at a buffer and and avoiding placing pedestrian movement to the west of the licensing passport and dance studio between that and the neighbors to the west. And this is just a plan to help understand how we're going to walk you through the plan because there's a lot going on here as you're aware. So, we're grouping the licensing passport and dance center with the veterans park and the parking as we'll walk you through that maintenance and operation center north, that northeast area. And then to the south of Woodill, the what we're calling the MOC south. So, maintenance operations center south. just to keep you oriented as we walk through these. In the midst of this is the VFW that you can see it's rather small, but the box between the uh MOC North and the parking lot to the west. So, just first touching on Veterans Park. um the work we're looking at will impact the park to some degree and um part of the conversation has been well if we're impacting it what should we do as possible ways to make sure we're putting things back uh to the best benefit of the community. So a lot of this is the outgrowth of the stakeholder conversation. Um the uh layout is not extremely different from what is currently there, but it it enhances it and um the thought is to put back in in uh a more developed way what was uh currently existing, the softball field, basketball courts, the playground, and there has been interest expressed in at some point maybe allowing a spot for a met a veterans memorial which does not currently exist in the park. And there needs to be further engagement and conversation around this. This is an ongoing topic of how to approach that appropriately. And moving a little bit to the south is licensing passport and dance. As you can see, the orientation is pretty consistent with what was in the pre-esign. It's a longish north south oriented building. Um to uh helps to mentally place it. If you were to continue Civic Center Drive further north, this would be directly to the west of it. So it has a sense of orientation to the larger civic campus. Um the parking lot itself has been designed uh to tie help tie these things together both in the location of drives as well as the shared uses between the BFW, the new building and the park. Um the footprint of the new building itself is also cited very carefully to try to maximize the buffer to the west as well as to take in account the way storm water works on this site which moves generally in a northwesterly direction. Um, we're right now have in our current studies looking at dealing with underground storm water underneath the parking lot because there's quite a bit of runoff with this much surface area of course we have to deal with. And we've also been in touch with Metro Transit who's looking at shifting their bus stop down Woodhill a little further to the west and this fits they've confirmed nicely into their long-term planning as well. So it all fits nicely together in terms of cars, buses and other pedestrian movements through this area. As we move then to the northeast, what we're calling the MOC North site. This is where the current older strip mall building is that holds the licensing passport dance as well as some other uses. Uh really a complete rethinking of this. It's a very internally looking site but trying to develop the edge in order to create a buffer and screen the more functional uses that are in the middle using buildings, walls and fences. So around that will be a well-developed landscape uh scheme. To the north there's a bit more of a buffer because of the residences to that side. So we have more room even yet there to place landscaping. Um, there is a storm water pond planned for the northwest corner and we're also looking if there's any opportunities to reuse some of the water that runs off this fairly substantial amount of of uh impervious area and jumping across Woodhill uh to the what we're calling the South MOC site. Of course, this is the location of the current uh operation center. Um the plan being to keep per the pre-esign the most recent part of the building that large gray zone and build around it to to develop that into a a more fullyfledged contemporary facility to meet current needs. Um part of this is connecting pathways of pedestrians and vehicles uh across and along Woodhill. We're trying to look at options to the south as we're facing this building, city hall, to allow for some space for future growth. There's not a lot there, but there is some room for the future if needs should demand that. And carefully placing the edges of this to minimize the impact on current trees and and such to the extent we can while building out that uh this new building. One of the areas we're looking at here also is um if there's any opportunities for green roofs. we have a lot of storm water again um and that will be further explored relative to budget and so on how far we can take those sort of ideas. So these are just a few images. This is the sort of thing we were showing the stakeholders. We're trying to get a reaction uh you know what what interests them, what concerns them, how do they react, looking this is looking at some uh ways to use uh physical and planted buffers to um address the edges of this facility. It's a very prominent location. So even though the functions often are fairly mundane, especially for the operation center, we wanted to be an asset to the neighborhood and not just dropped there as this big block of a building and and a maintenance yard. Few more images. This is more of the physical sort of things that we were talking with our stakeholders about and that we're also trying to take account as we start to develop the design. I'll go through these fairly quickly, but we've been exploring getting fairly deep already into some of the technical sides. In this case, this is grading, looking at storm water, how things work. We have a lot of existing elements to tie into that are staying where they are, whether it's the VFW building itself, curbs, um, grades in the park, and so on. All of these have to neatly tie in and work when all said and done. So this happens to be looking at more the western side of the site, the parking lot, the park, licensing, passport and dance. Uh this would be the uh north site which is a much more internally contained area as far as how it's storm water and grading works. Um I would point out that and you'll see this more in the elevation studies that there's uh as we got into this we discovered there's a lot of grade change along Woodhill. We're trying to use that to our advantage to try to minimize the height of this large vehicle storage building. And then the the south which is largely defined uh not going to be dramatic changes around it because all the edges are pretty much established by prior construction in the area. We also want to be a really good neighbor and the probably the building that's closest to other structures particularly residences is the new licensing passport and dance building. So, we did a sun and shade study looking at the height of the building relative to proximity for that west side. Um, most of the year it really has minimal impact at all. Uh, as you can see, the one time we did see it might get some shadows on there is really at the equinox in December and then by noon on even at that time of year, it's it's there's no shadows cast on those backyards. So, um, we're pretty comfortable. we're on the right track and we continue to look at ways that we could potentially refine that to if we can bring it down a little bit more, it's that much better. Even in December, as I mentioned, we're looking at sustainability options. Um, each site and each structure has very different uses, very different possibilities of what we could do. uh we know we can't do everything but we're trying to see where we how far we can take it and where we can plan so that we don't checkmate future possibilities down the road where things maybe can't be done now but there might be some possibility later to do something. So this is just a list of several of the things that we're looking at and uh we're working closely with Ken and others here to uh see how far we can take these options and uh deliver a really sustainable facility for the city. Just walking you through here kind of what we did work with the the city staff with in or in developing uh schematic design. So we did these block studies uh in color which identify major uses. So orange is the licensing, gray is the shared office and storage uses that uh the blue is the passport piece, gold is the dance studio, green is that public circulation piece for the lobby. um which translated then as we were working together into a a plan um which we were fortunate enough working closely together we were able to take pretty far during schematic design. Uh still needs a lot of development refinement but um this already starts to reflect what could be done structurally and with systems in the building. Part of that was doing studies of what the exterior could look at to also explore how to develop a a language that starts to tie this all back into the larger civic campus. Um this is a study we did uh for the licensing passport center uh using some of the materials that are used on other buildings and also that the community had expressed interest in whether it be brick or uh some other contrasting bu uh materials. We know we can't do the whole building in brick budgetarily, but we can certainly use it as part of it used well, it can actually really help tie it together. We also wanted to find a way to make what could look like a long low building have some sense of it being a civic building, not somewhere for the public that has a presence and not just um trying to really avoid anything that might suggest more of a commercial structure. So these are just looking at these flat on as elevations from each side. This would be the side facing the parking lot. The north, this would be the side with the uh dance studio. Looking at options for that creatively bring in natural light but still maintain some privacy for those in the studio. Uh the west facing the residences, the windows are placed high both for security internally but also to minimize concerns of the neighbors that would be overlooking their backyards. uh in a south view. This is the thoughts for how it might look along Woodill um where it has a very close on the street presence and uh sets up the experience for the rest of the building. And again, uh we've been studying materials here that will help pull the whole concept of these me multiple buildings together with what's already here. We went through a similar study with each of these these sites. So this would be the north, the large storage building for vehicles in the southeast corner which really anchors that intersection of Woodhill and Lexington while leaving enough space between it and the the curb so that some plantings and development of that that in with landscaping can occur and help tie it together more with what is typical along the street front edges. Uh the edges are defined by walls and fences and as well as buildings to try to create that inner courtyard where functional things just need to happen. But you don't necessarily want all the neighbors looking at those things because they're not all particularly attractive. So we have the storage, we have the wash uh bay for vehicles and salt uh production for brine on the west side. There's a fueling station for the fuel pumps in the middle. And then ringing the edges are storage for materials, salt for the streets and so on. Um each of which helps define the edge. And then the large gray area being a paved area which we're we continue to refine uh studying vehicle maneuvering needs so that we're we're not bigger than we need to be but they're realistic for the size vehicles that do uh need to take make use of this. Again, we went through a similar study. This one became has is becoming a an actual plan. Looking at what uh the functions, how they fit together, starting to introduce structure and and having conversations about what sort of spaces are needed for mechanical, electrical, plumbing, all these pieces that go into making real buildings. Again, these are a series of elevations. Uh these would continue to be developed, but we're trying to break up what's a very large building particularly for the vehicle storage in as multiple materials and different planes relative to the uh the street edge. This is the north side which is where we would be have a substantial amount of uh landscaping between it and the apartments to the north. And looking at the west, this faces the VFW. the south. This is the Woodhill elevation where you do start to get a sense of how the larger building is partially buried into the hill to try to reduce what otherwise is a pretty tall building. Um, and there is a little bit of a rise. We're exploring also along Lexington, which might benefit us a little bit along that elevation too to do what we can to minimize the sheer bulk of it. Again looking at similar studies of materials for the building trying to tie it in and this would apply to all the buildings in that site although this is looking mainly at the the large garage. In this case this building would be primarily the exterior we built out of architectural pre-cast with materials applied to it which gives the durability needed for those sort of uh structures. Again, similar process at the south MOC. Um, the large orange piece being the portion of the existing facility that we'd retain. It's the most recent part. Uh, blue being additional vehicle parking. The southwest are offices and that would be the gold space. And then the gold more to the northeast are repair bays, uh functional vehicle spaces, all the support elements that go with that for the various departments in this building with a uh yard to the north which allows for maneuvering on the site before vehicles enter or exit the street. And this is a very large building, so it's a little hard to read, I realize, but happy to answer questions. But there's a lot of functions that go on in this building, mostly centered around vehicles, storage, and the the various offices and support spaces that that go into making that happen. Um, I'll just move through here. Um, trying to try to introduce more a few more materials on the exterior, in this case, metal panels, just because it is such a very large building. Trying to break it down to the extent we can. Um, it's the north elevation facing Woodill. Uh, the study faces west, so facing the the fire station or excuse me, the civic center and south. This would be the elevation that uh we're studying facing this building facing city hall. So, that's going through very fast, but if when we're done here, we're happy to answer questions. that I'll hand it off to Ken to walk you through. Oops, one more there. Good evening, Mayor and Council. Thanks for allowing us to present tonight. Um, I got the pleasure of presenting cost and schedule and give you just kind of a quick high level of the actual spreadsheet itself. Um, so starting in the columns, the one to the far left is really the major cost items and the description to those items. The center column is the master plan estimate. So that was the estimate that was developed about a year ago during that master plan effort. And then the far left column, the schematic estimate, is the most current uh construction estimate for the design where it's at. Um, as Martin mentioned, design's not quite done yet. We do have several more budget updates as the design progresses. So there's at least two more formal estimate updates. Uh again, as the design progresses, but to give you some of the high levels, uh so the first couple items up there are the site costs for the licensed passport center. Um the very next slide will actually be the uh and you can actually see some of those site costs are being split between the park [music] and the license passport center and the uh the building itself. You can see that costs about that 5.99 million. Uh Martin mentioned that we are considering some certain sustainability um upgrades to that building. So there is a half a million dollars earmarked for some of those potential solutions. again to to be determined and under review. Then the next line item is a design contingency. Um so really this is meant to help protect that bottom line because design is not done yet. There are still things that as design progresses, unknowns become known um and they either then get priced into the construction and are detailed out in the plans um or if they're determined that they really don't have a cost then that just helps the bottom line at the end of the day. But as the design progresses, so it's schematic design, right now we're carrying about 10% design contingency. Uh usually at the design development stage, which would be the next stage, um that number then does get reduced or built into the construction as those details progress till you get to bid day and that really goes down to zero. Uh we also include escalation uh because um in the current environment, the project isn't bid yet. Design's not done. So it again it is protecting that bottom line till we get to bid day and actually project to about that midpoint of construction. The idea being is some of the contractors at the start of the project uh will have less inflation on their numbers and some of the contractors near the end of the project will have a little more inflation. So we really target that midpoint of construction. We're using uh a 4% inflation rate on an annual return um and projecting out till about uh a year and a half. So there's 6% escalation in this number right now till about the winter of 28 2 yeah 27 sorry. Um next line item is the construction management which includes the on-site supervision as well as project management staff, bonds, insurance and general conditions. And what's in the general conditions items are items that are needed for the construction of the project but aren't actually built into it. For example, like dumpsters, temporary toilets. There's going to be some temporary heat and winter conditions as well as site security, traffic control, things like that throughout the project that are needed for construction, but not part of that final design of the project. And just to clarify on the the bonds that are listed there, that's things like contractor performance bonds, things like that, not our financing of the project bonds. >> Yes. Right. >> Very good clarification, mayor. That is the payment performance bonds and contractor bonds costs. Same with that insurance. >> So that brings us to that subtotal of construction um or the construction costs, which we affectionately refer to as hard costs of about 11.3 million for the current design. There's also soft costs on each project. Uh those are items that again are part of a project total cost but not necessarily part of the actual building itself. So that's like design fees, permits, testing and inspections, security technology, and FFN which we call furnitureures, fixtures, and equipment. Really then what that brings you to is a total project cost of all cost for the project of about that 13.1 million. Comparing that to the $ 14.5 million budget, uh the current design is is around that 1.36 million under that 14.5 budget. >> Yep. Um any questions on that or we'll move on to the can answer any question >> on the license center. >> Could you explain the delta uh some of the larger deltas on that between the schematic and then where we're at right now for the public? >> Yeah, great question. Um, so the one that jumps out right at the top of course is the site. Um, so you'll see the site cost. Some of that cost is actually split between the license passport and the MOC because some of the functions needed for the expansion of the MOC affected the parking lot. So some of those payments are coming from the MOC budget for things that they affect. Same with the park. Um, right now that represents the playground and the basketball court and the softball field cost as part of the MOC because the parking lot expanded for the MOC impacting the softball field. So, in the next slide you'll see how that represents in that budget. Um, the sustainability again that was one item that as we're going through design we earmarked for considerations of potential upgrades. And then when you look at like the construction management versus the soft cost fees, you can see the construction management fees and the master plan was actually part of that 3.3 soft costs budget. And now they're actually flip-flopped where the construction management and general conditions are part of construction. We're at the end of the day will most likely be represented in the contract versus in the soft costs um going forward. You noted that the park there is money's are there because of the maybe I misheard because the impact of redoing the parking lot. >> Yeah. >> Would that be considered then an MOC cost that could be put fully on the MOC? Uh >> what you know cost items? >> Yeah, great question. Um so that site cost right now represents the site and the utilities for the building itself. >> Sorry, I'm referring to the park number. >> The park number. Yeah. So the park number that 4 point or 419,000 really represents the playground and the basketball court. >> The soft aren't impacted by the right. >> Those were not impacted by the MOC but an opportunity to upgrade the whole campus park itself. >> Does that answer your question? >> Yes. >> Thank you. >> Any other questions on the license center passport and dance studio? Council member Strong. >> Thank you. I had a couple questions. I'm on the um committee that's with working with the residents and I just had two questions based on our last meeting and the design. So on the west elevation of the license passport and dance center they had indicated that the door to the back was to be eliminated and yet I still see it on the project that you share. Do you have any update on that information? >> We're we're still studying if we can remove it from a emergency exiting standpoint. We're but we are looking into that if it if it's possible to to get rid of that door. >> Sure. And then the other thing a concern was from the DFW the west elevation of the um maintenance facility to the north um was the finding a way to have mixed uh levels of mixed materials just to minimize sound reflection because they do um a lot of uh projected music in that area. And so they did they wanted to make sure it wasn't just a flat panel that was blasting people back. So I didn't see a change in that since the last our last design discussion either. So >> we're looking at some options that might might help with that. There there'll always be a large solid wall there that will reflect sound, but we're looking at some options with landscaping on on that surface that might help reduce that reflection at least seasonally. >> Sure. And then I don't see anything listed here that indicates the um vegetation that would be between the licensed passport dance center and the adjoining um residences. Do you have some type of um I know that has been in the design pieces that we've had otherwise. But I know that is an ongoing concern of the neighbors who are on Greeks that would abut this area. We well the plan is to supplement what's already there which is a fairly large line of trees with additional trees along that side and our landscape team is still looking at that but that has been our plan to build that out further with more landscaping on that side. >> Okay. Thank you. >> I have one more question on the licensed passport. Not so much the numbers. uh original master plan I believe it had a two-story building and I think there was probably I think according to this I might be wrong 19,600 square feet to now it's less. Um can you confirm if there's a change in that square footage and then um kind of the reasoning for going from moving from the two to one? I think I know why but be nice to hear it >> and and if the current square footage is adequate. >> Yeah. Well, I can start the the square foot. We found that once we took the actual program and the pieces in it, there was more square footage in there than we necessarily needed to make all the pieces work together, which is not unusual between pre-esign and as you get into more depth because you don't want to have too tight a design and pre-esign that you preclude all the circulation and other pieces of people on movement uh that need to happen. So, it just was possible to tighten it up a bit more and to get a more efficient floor plan. Um the move to a single floor building really was to both minimize keep the height down but also um to do a second floor we'd have had to add two sets of stairs and an elevator which were a fairly substantial additional cost for basically one function. It would have been the dance studio. Um I should add also another set of restrooms up on a second floor which it just would have added cost and we could make it work as one floor more efficiently and more cost-effectively. Um, that really is the reasons why we we recommended going to a single story. >> I didn't bring that up because it, you know, since it is such a big things, I guess I was hoping to see a bigger change in the building cost than what's shown here, roughly over $300,000, but maybe those numbers are put into split across multiple col rows here. >> Yeah, it it kind of is between the site and also the building and other things like that. that again at the master plan level that was a fairly high concept high level estimate at the time where now it is a little more detailed and more cost is a little more specific to each bucket >> um but that's kind of where the buckets are I guess laying themselves out >> and for this estimate and then the do we change from the master plan estimate the build cost per square foot >> or yeah the base the base uh multiplier I should say >> yeah great question. Um, so at the master plan level, it really is a cost per square foot based on past experience, past projects, and some, you know, information on that project itself. We are at the point now where we are actually taking off square footages of walls, floors, ceilings as part of this design. So, we're no longer doing a cost per square foot estimate. We're doing an actual take off of your guys' building with all your existing all your actual finishes in developing a cost that way. So, it's customized to the building that's designed for you right now. >> Thank you. >> Yeah. >> All right. I think we can move to the uh budget uh for the uh MOC. >> Sounds great. Um so this is the maintenance operation center budget. Uh you'll see it's very similar layout to the um the license passport center layout with the major cost items on the left and then the most current estimate all the way on your right. You'll see there, as we mentioned before, that some of the parking lot storm water restorations from the licensed passport center is actually being applied to the MOC budget, as well as some of the park restoration and softball fields as well that go along with that parking lot. Then you'll see we split up the the project by the North MOC site and buildings and then the South MOC site and buildings. Uh we are continuing to carry that design contingency of 10% as well as an escalation um of 4% annually which equates to about 3 years out and about 12% in that number right now that we're carrying a construction contingency uh for unforeseen during construction. the construction management, bonds, insurance, and general conditions just like we're doing with the license passport to get us to a uh construction total of that 57.6 million. The soft cost for that part of the project at 6.4 million. Then for a total project cost of around 64.1 million and then how that compares to that 64.2 million that is in the local option sales tax budget. So right now as the current design is about $75,000 underneath that 64.2 budget. >> Does that number include acquisition costs for the parking lot BFW parking lot in here? >> It does. Yes. >> And that would be under which row? >> That would be under the soft costs. >> Oh the soft cost. >> Yep. Other questions on the maintenance center, maintenance operations center, budget side. Um, and then the very next slide is really talking about next steps and what does the schedule forward look like for the rest of the project and and the team here. So, the first item on the schedule was really our city council meeting update number one, which was tonight. Uh we do plan to have a second update around that end of August, early September time frame and then another update right before we intend to go out to bid to bid the trade work for the construction at the end of August or October. Then there'll be a period of time where the project's out to bid and then we bring it back for award and uh contracting in December. And then during January, April, it'll really be getting materials ordered, the submitt process, uh, samples approved, things like that with the intent to start phase one, which would be the license passport dance studio spring of 27. We anticipate that phase one to be wrapped up in spring of 28 and then license passport can move into that new building and then the phase two, which would be the north site, then would begin spring of 28 through spring of 29. Uh once that's complete, uh the south MOC site would move to the north and then we'd begin that phase three, which would be the south MOC addition and expansion spring of 29 um through we're anticipating the summer slash late summer early fall completion in 2030. All right, >> questions on the schedule, right? So then with that uh really we are at that point where questions, feedback, recommendations. Um we are asking for the council action to number one receive the reports and provide feedback and number two a motion to approve the license passport project into design development phase project development. >> All right. Well, thank you for the presentation and all the work that got you to this point uh with everybody involved. Uh just for the benefit of the council and the public, we'll do uh council questions at this point. Uh council doesn't have to uh exclusively be limited to feedback at this time, but I did want to then after the questions from the council, uh look to anyone from the public who wishes to speak to this and ask questions. Uh and then we'll go back to council discussion and ultimately hopefully uh an action on the part of the council and that might be an opportunity for more feedback at that point especially after having heard from the public. Uh so questions from the council for uh the uh presenters this evening. Council >> Bower just one question then some fe feedback. Uh on the north they have these north uh fuel stations. I assume those are above ground tanks and not below ground tanks. I think I saw that denoted. >> That is correct. Yes, we're uh they're planned to be above ground. >> And then uh as far as feedback, um I'm really pleased to see the progress on this. I it's much when I saw the packet, it was much further along than I expected. Um you know, and all both all three different sites. Um so I was pleased to see that. Um I hope you enjoy that as well. And faster that we can move this along the better, especially given those escalation costs. Um, I thought the, you know, really focusing on the pragmaticness of the whole design is very, uh, important and I really appreciate that you're doing that and thinking about long term. This is a long-term investment and so thinking that it can handle for long term. Current buildings have served us quite well for well for a long time and we hope to continue that tradition as well. Uh, and that was the third one, but other other than that really appreciate all the effort put into this. >> Great. Other questions or feedback? >> Council member Grath. >> Um I think you addressed it pretty well, but speak a little bit to the um water issues on the site and you have a holding pond. Is that correct? On the one piece and then you're thinking of underground water control. >> The a uh holding pond is planned for the north west corner of that north site. um the overall storm water concept uh our civil engineers are looking at it sort of a blended plan of of above and below ground storage retention treatment and so on because of the quantity of buildings paved area and so on. Uh we need to look at a variety of options to make that work most effectively and meet current standards for storm water. Um that was also uh the impetus for at least talking about the possibility of using green roofs. It's still an open question if that's budgetarily possible, but it was an it's a possibility of uh treating and managing the rate of flow of storm water off of that very large South MOC roof. Um so yes, it's a combination of different options to try to take advantage of what each can offer us within a defined area and um a lot of existing conditions that have to be accommodated >> and speak a little bit to the I know this just a concept but the idea of reusing the water perhaps >> that certainly um we do have a lot of roof areas and paved areas. uh there's the possibility um of collecting that water for certain uses such as irrigation or possibly washing vehicles. Probably not both, but um there's a fair amount that would be flowing off those surfaces. So, uh we we think it's worth at least exploring the option if if there's a possibility of doing so because it would greatly offset the amount of water use uh for those functions. um a lot of exploration still required to confirm if that is indeed possible for us to do, but it it uh seems like a good opportunity. >> Well, the one thing about your presentation I appreciate is that you're exploring a lot of options and I understand that from this uh several of them caught my eye, but I look forward to the next report and see as they're refined because I think you're doing a very thorough job and I appreciate it. >> Other questions? Uh Council Member Schroeder. Uh yes, actually I wanted to um um talk a little bit about the storm water runoff as well. What kind of system will you have set up to make sure that those salt areas do not run into the storm runoff? >> It's an item that uh at the schematic level, we haven't gone too deeply into it. It's something we're very aware of. uh particularly at North MOC with the salt storage and the washing of vehicles, we will have a lot of uh very high salt content in the runoff. So um in fact, we were just talking about it this afternoon with our engineers, how we need to isolate that water and potentially have some process for treating it before it goes into the storm sewer. That water could not be reused is just >> too high because typically once salt gets into water, it's very difficult to get it out. So it's almost like you have to then >> do something separate with, you know, if it has salt in it, you definitely don't want it to go down the sewer. >> No, it it would require a separate consideration. It it's something we're looking very closely at because we would anticipate predictively that north area would have a fairly high level of salt in the runoff. >> Well, good. I'm just glad to hear that you're going to take a hard look at that. Thank you. >> And that the nice thing that Martin and their team are doing is is orientation of those buildings as well. really helps with they're facing south. They're not facing the northwest where a lot of rain wind can drive in weather into those spaces as well. So, they're considering orientation as well as containment. >> Good. >> Other questions? >> Uh this is more of a question for staff and I guess objective city manager Trean. Um you know, we note on that uh South building there's possibility for future expansion. Did we choose not to just expand that because we're already at kind of the limit of the dollars we were already budgeted? But if given, you know, we weren't there, we would just do the expansion or what are your thoughts around that? >> Yes, thank you for bringing that up. So, what we're talking about really uh just for everybody else to be aware is possibility of building additional office space to move the engineering function of the public works which is downstairs um uh over across the way and that obviously has ripple effect in this building to do some things here. We have costed that out. I think it's about $2 million if I'm uh recalling correctly. Uh we don't have room in the budget as as of now. Um so um I think we're going to going to continue to explore that. There are some operational um um impacts. I think mostly to the positive by having them over there. So it' be really great if we could do it. The very least we want to make sure that the design uh if we can't fit it in this time is available for that addition. Uh moving forward here. Uh, as you know, you can see that we're close to the $64 million. We hope as we move along we can maybe find some dollars to make that work, but it's about a $2 million ad. We don't have that room uh in the budget as we speak today. >> Thank you. >> All right. Um, I I appreciate a couple of the questions. Certainly, the dealing with the the the salt and everything is is important. I was, you know, just the thought came to mind is so maybe we can incorporate that into our brine system. Uh but [laughter] I'm not sure that that's the same thing. Um talking about reuse. Um uh and then the um um let's see where was I at? Oh, the other thing and some of the things we're looking at that may not fit in the budget. Sometimes there could be funding sources for like grants and things like that from entities that want to encourage those sort of practices. And so certainly that would be something to look at uh if we have those opportunities to take advantage of some of that funding uh to to push into some of those areas. I think we should make sure that we're not precluding those if we if we can find that there are those opportunities. So uh that was just something to to keep in mind. Um, and then just a a technical question on especially the uh the east face of the north that faces the residents that are across Lexington on the east side of Lexington looking west. I think we should continue to look at and and consult with them to the extent we can about um solutions to make that something that that for the long term will be more interesting for them to have across the street. Whether that's looking at on some of those pre-cast panels if there's inexpensive ways to add like color blocks or um this may not be a good idea, but something like a wave I've seen on, you know, some of the warehouse buildings that are out there or um things along those lines that just add a little more visual interest as opposed to just, you know, one color separated from other areas that are brick and other areas that might be metal, but it's still, you know, a long expanse of one color with a couple windows in it. and just to try to enhance that interest uh for the folks that are going to be facing that. Uh certainly we have the folks on on Griggs to think about with the back side of the license center as well. But uh don't want to lose thought of of what we can do on the uh on the east side of the MOC on the north side too. So I think that's all I had. Um well, if you gentlemen want to take a seat off away from the table for a moment, we'll open it up for public comment and questions and then uh we can bring it back for the the requested action from the council. Uh just a reminder to members of the public uh as always by council rule we have a three-minute limit per uh speaker uh which I try to enforce gently and generously. Uh we also do um have the opportunity to uh reduce comments to writing if it can't fit all into the time period. Uh we just ask that you uh introduce yourself at the beginning of your comments with your name uh and either your street or address. address comments or questions to the council. Uh and then um to the extent we can answer questions, we'll do that after everybody's had a chance to speak. Hello and welcome. >> Roger [clears throat] Hass Wagner Place. Hopefully I remember after all this time, but I'm surprised there aren't more people here on a project that's going to affect us for over 50 years and probably a hundred million dollars after interest. But anyway, uh I was wondering since the MOC is so close to its maximum, if you do do need more money, are you able to to bond for that? Say if say you have overruns for $3 million, do you bond for it or just not build as much as you're planning on building? and the uh dance studio. I would really like you to make the best first class dance studio you can, but I think you can also plan so it's flexible to do other things as long as you plan ahead because I'd like it to become the Roseville Performing Arts Center rather than just the Roseville Dance Center because then more people could use it all year round rather than just for the few years few days a year that the dance studio is open and it's a really big space which you've seen after you built the golf course building, how much rental that's taken. If you had this 2500 square foot open space, I'm sure you'd have a really lot of rental things going on there, especially if it's a nice, very nice looking place inside. And uh [clears throat] I still think you should move the license center right next to the dance studio. So the waiting area could be used for both the license center and the dance studio because then you could take that 400 and some square feet for the waiting area for the dance area and use that for something else. I can think of a million things you could do there. But then I also hope on the license center before you actually design the interior of it that you go and look at some other license centers like the one in St. Lois Park or wherever they they think they're really good ones and maybe there's some ways that you need place needs to be designed inside that would be make it more efficient than it is now because you need to really increase the revenue there if help pay for the bonds for the building and also I think better hours and days would help a whole lot. Saturdays used to be just crazy there and you got rid of Saturdays for some reason. I mean, I'd say get rid of a Monday if you if you don't want to have a, you know, if you don't want to have two shifts. And then, uh, lastly, I still think you since you got the land and the money, I think you're making a mistake not putting the whole public works thing to the north because you can put you've got plenty of land to put the license center somewhere else and to put the ball field somewhere else. And I think this is a 50-year building at least. I think you should be building the best building you can for the money. I don't see how splitting up in two places is more efficient than having it all in one place. And thank you very much. >> Thank you. >> Oh, one other thing. >> Sorry. >> I was kind of disappointed that you guys didn't have an open house for the residents to look at this plan before your meeting today. So, we could go in a casual place and ask questions and make comments rather than having to do it here at your meeting. be I mean you make developers have open houses and things on little tiny projects but you're doing an almost 90 or hundred million dollar project which really affects the public and there was no open house and you looked like you had these plans at the beginning of May so I don't know why you couldn't have done that but that's it. Thank you. >> Right. Thank you for your comments. >> Is there anyone else from the public who wishes to speak to this item at this time? Well, >> good evening. Uh, my name's Matt Draw. I'm on Greg Street and on behalf of the residents there, with all due respect to the previous gentleman, we are very appreciative for the fact that it is being split up uh because that does maintain the the park for us and uh does actually preserve a lot of our home values, too. So, I just wanted to say thank you for that uh consideration on our part and we're very appreciative of that. >> Thank you for your comments. >> Appreciate that. >> Is there anyone else from the public who wishes to speak to this item at this time? >> Uh it does not appear to be the case. Um just in terms of some of the questions that were brought up u and I'll maybe turn over to Mr. Trojan on the can we bond uh for any additional costs on the uh maintenance center uh and we have probably special consideration as it relates to using the the sales tax funds. So I'll see if you have a chance to to to answer that either this evening or if you need to do more research. >> Well uh Mr. Mayor, I think I can answer uh fairly quickly. Uh so obviously we're authorized to spend up to $64 million. uh if we decide that the project is going to cost us more and we're okay with that, all we could use sales tax revenue is $64 million. So, yeah, we would have to find other funding uh for any cost overruns. I would not suggest that personally, but I think that's certainly always an option if we wanted to add more to that. Uh I know some um some uh cities have gone back to the legislature and asked for additional funding or time. Uh once again, that's a possibility. I'm not sure that would um be in our best interest either uh given the uncertainty of what could happen down there. Um so I think we've we've kept that $64 million at least as a staff as a pretty hard number and to the extent we can be below that meet all of our needs, great. But um going beyond that obviously would eventually be a policy conversation for you all to decide whether that would be worth doing or not. >> All right. Thank you. Uh and then um on the um combination of the seating area, the waiting area for the dance studio with the uh license uh and well the license center specifically um from a from a functional point of view. Maybe if our consultants or staff can can talk about um how that might have been looked at or whether it was looked at and and any any thought process that was a part of that. >> [cough] >> We have our parks rec director Matt Johnson as well as uh our consultant again. >> Yeah, thank you mayor and councel and uh I can mostly defer to Martin other than to say that u the intent is to utilize the space as multiaceted as possible and so um that front lobby area would really be dual purposed. Yes, they each of the functions does have some space dedicated to its own waiting, but they also have a shared lobby that is available for all the functions that that occur in the building. So that it's not just uh each doesn't have its own entrance and separate space >> and the lobby is uh potentially would have seats and benches or something like that for members of the public. >> Correct. And I think the idea of the specific to dance is that would really be a waiting room where parents and folks would stay while their child is participating in the activity in many cases. Um versus that front entrance lobby would be more your traditional foyer entrance area, but they all complement each other is certainly the attention. >> Right. >> All right. Thank you. Um all right, we're kind of back to the council consideration. Council member Strong, any additional questions that maybe both of you would be I know at one point um the concern was that maybe at some point a license or passport center in and of itself might not be practical or maybe have outlived its personal usefulness. Um can you speak to the longevity of this building and how it might be repurposed in the future? other things that could be possibly be used. How the way that you've got it set up, you know, is there certain things that were taken into consideration to make sure that it stays relevant even if the purp the use it changes? >> Well, the um the build the the walls you see dividing up the spaces are are all nonstructural. So, this is a steel frame building and basically it could be completely reconfigured on the interior as needs change over the years. So, I think that probably gives you the best flexibility. The the uses as they're shown are very specific, but the building itself can outlast those and be reconfigured. >> Sure. Thank you. >> All right. Any other questions? Uh, any other feedback that maybe council members held back on before but uh um want to offer at this time? >> I guess I would just mention one thing. I appreciate the onelevel building for another reason. It it increases the light on Greg Street, which I know that some of the residents there were worried about, and I think that was a very helpful thing to do. Having a two-story building there would not have been as pleasant. So, I appreciate the work to accommodate the the needs of the residents along that street. >> Right. So the requested action as you may note is the motion to approve uh moving these projects into the next phase the design development phase of uh the project development. Is there >> motion motion to approve moving the license passport and dance center and the MOC projects to design development phase. >> Second. >> All right. It's been moved by council member Stron, seconded by council member Gra to approve moving these projects to the next phase, the design development phase, uh to keep them moving forward on that basis. Uh discussion on the motion as the maker, council member Strong, >> nothing further. >> All right. As the second, Council Member Grath, >> I just think this moves it along and as council member Bower said, I'd like to expedite this as quickly as possible, but of course do our due diligence at the same time. And I appreciate all the work in the presentation. All right. Other discussion on the motion? I think the only thing I would add just in response to the question about the the open house, um I think two things in relation to that. Certainly, we've been working with the stakeholder group, which is certainly the neighbors uh who've got an interest of very very adjacent, which is in spirit with what we do for developers. And as I've I've heard this this question before and thought about it in relation to this project, I think were the city looking to do something that we hadn't been yet doing before uh or a more a very substantial change uh to something we had. I I would look at that a little differently. But because this is essentially replacing what we are doing now with something a little bit bigger and better to meet our needs going forward. Um that is that is part of why uh it it didn't seem to rise to a point of of of having the same sort of public input and and um uh open house type of format. Uh that doesn't mean that that that's the right decision, but that was sort of the delineation that was in my mind in regard to it and how to how to approach it. Um it is a very large project in both in terms of space and cost. Um and that that has a lot to do with what we're doing and and um and the times we're in as far as costs. But at the same time, I'm not sure uh that the openhouse format necessarily lent itself to what we're doing in this case. And that's just my point of view. Certainly other council members uh and anybody else can have a different point of view on that. Uh but that that hopefully is at least responsive on my part to that particular question. Um and I'd certainly open it up if any other council members wanted to weigh in on that. Uh but if not, we do have the motion before us to authorize moving to the next steps as outlined. Uh if there's no further discussion hearing none, all those in favor signify by saying I opposed. >> That passes unanimously. Uh and that is authorized. We'll look forward to seeing the next updates. >> Can we do a break? I think it would be very appropriate to do our 8:00 break at uh 8:22 or 8:20, excuse me, 8:27. So, we'll take a short break here. All right, we're back from a short break here uh and ready to take up our next agenda item. Uh and that is another project update and this is an update related to improvements at Autumn Grove Park. We've got our parks rec director uh Matt Johnson as well as our park superintendent Jim Taylor with us this evening to bring this uh before us for our council consideration. Welcome. >> Yeah, thank you mayor and council. Uh little bit smaller in scope than the other one we just talked about, but uh nonetheless equally important to the neighborhood as well as to our community. Um, this is an update on the projects that we plan to move forward with at Autumn Grove Park as well as a request for some feedback and possibly a motion related to some additional amenity additions that we heard through the community engagement process. Uh, just to provide a little bit of context as you all know I'm want to do. Autumn Grove Park is one of our busier parks in our parks and recreation system located uh at the corner of Hamlin, Lydia, and Josephine up here. Um it is exceptionally busy for a number of reasons. One, it's a very very engaged neighborhood. Um and they take great personal pride in that park. Uh the residents care an awful lot about that space. Secondarily, uh due to its central location as well as the fact that it has a wide range of really great uh recreation level amenities in it. Um we hold the b a huge chunk of our recreation programs there. It's our most programmed park and there's a couple things that lend themselves to that including two sand lot ball uh ball fields. Um plenty of green space that allows you to do softball, baseball, soccer, uh games, all that sort of stuff. Basketball court, two tennis courts, and of course the park building that is one of the larger park buildings in our system. And then we have the pump track on Autumn Grove South as well as more open green space on the south parcel. Additionally, [snorts] we see a lot of use in the space from University of Northwestern students and increasingly have seen a tremendous amount of pickup grass volleyball on the site as well. It is a busy site. It is on my way home. So, after these meetings, I often still see plenty of people playing there at 8:30 or 9:00 at night if it's not raining out. >> Um, uh, with that, we did have a number of updates planned at Autumn Grove Park here in 2026. Um, as we've been doing the last few years, we really try to stack up these capital items so that we can kind of go in, get a bunch of things done, and then walk out really feeling like the site has fully been updated and the residents can be pleased with what we do. And that includes playground replacement. Um, the playground is one of the older in our parks and recreation system and very, very heavily used to be honest. It looks older than it is at 21 years old. Um, and um, really pretty in fairly rough shape. The tennis courts on the other hand um are actually in pretty great shape, better shape than they look like. Um the surfaces is not cracking. The surface is holding strong. Um and we just have worn paint because they've been played um pretty much constantly for a decade. And so we're really looking at a fairly affordable um recoding of those tennis courts instead of a full construction, which is a nice cost savings. Um and then amenity upgrades. And these are the things that you'd be surprised how much they cost, but things like picnic tables, benches, um that again over 20, 25 years, particularly in heavier used sites, get worn out. You get rusty edges, you get things that break off and they're due to be replaced. Um we're also able to leverage another project that is happening in the area that you've all heard quite a bit about, I'm sure. Um and that's the Hamlin Avenue uh pathway project, which is going to install pathway here on the east side of both the north and south parcel. and really solidify this connection to uh Josephine Avenue there which right now is a bit of a touch point. Um it's sort of an ad hoc connection. There is a crosswalk but there's not a great entrance into the park there. Um so it really provides a great opportunity to add more connectivity into the park. So as we do when we begin to do these updates, we always want to make sure that we're referencing any past planning that's been done. Um, in the case of Autumn Grove Park, if you'll remember way back to 2010, um, it had an old block building. Um, it was heavily used, but really not anywhere near the way it is used right now. And there was, uh, no Autumn Grove South at that time. That was still a parcel owned by the school district. And so the, uh, as part of the master planning process, there was two master plans developed. Um, one was if that parcel was to be purchased, the other was just the north side. Um, these were done as part of our overall parks and recreation system. master plan and um the process was not these were not formally adopted. These were just engagement opportunities and sort of raw sketches that then informed the construction of the park building. There is uh really one thing or two two themes that I want to make sure that I talk about that was reflected in both of these. One was the playground was really intended to be next to the park building. So in both of these you can see it's labeled pavilion but that became the building. The play structure was meant to be next to it. And the one on the left, same thing. Play structure and building. This makes a lot of sense for function function-wise. Uh if you're renting the building, you want to have kids using the playground. If you're running a program, nice to have people inside and outside. Um but that was intended to be done when the building was constructed in 2014. Um ended up that because of dollars and the age of the playground, it didn't make sense to do at that time. So it was sort of always thought that would be done as we move forward. The other thing that Jim and I noticed as we really looked at these older plans is there's a continuous theme of sort of connectivity that occurs throughout these. So these dotted lines in both cases are added pathways or walks and um Autumn Grove has a bunch of informal pathways but really does not have a lot of standardized pathways in it. So knowing that these were more significant changes than we typically do when we replace a playground. We don't typically we typically go in and say you have a playground here, we're going to replace it with another playground in that site. Um, we wanted to have a little bit more thorough of an engagement effort and uh, Superintendent Taylor really led that effort and [clears throat] so I wanted to give him an opportunity to talk about uh, what we did for that effort and what we learned from it. >> Yeah, thank you, Mayor, members of the council. So, um, as Director Johnson mentioned, we went in kind of to talk about the playground and get to a preferred concept, but we did, um, open it up to greater discussion really to see what's working, what's not. Um, a lot of the things we asked were what what what residents would encourage us to do if we're going to do something in addition to the playground, discourage us to do. Um, we also wanted to talk to them about non-negotiables, non-negotiables from a current site design and what a future site design might look like. Um, we did a couple brainstorming exercises, then discussed all those ideas, um, to really start kind of vetting out exactly what the residents are looking for in their neighborhood park. Um, the next thing we did was kind of dive directly into that playground design. Um, but during that discussion, we found multiple kind of themes. Um, the first one was strong support for that playground relocation. Um, for two factors. One, uh, talked a little bit about safety, its proximity to Hamlin Avenue. Um, some people had actually said they witnessed some close calls, so to speak, with uh um with with children that were at that playground and maybe weren't being supervised as well. Um, and and getting close to Hamlin Avenue. Um, the other one uh we were more surprised about that some of those neighborhood residents said they would rent a park building in one of our other neighborhoods because of the location of that playground. So, if they're having a birthday party, the kids couldn't just go out the the patio door and play on the playground. they would rent at Oasis or one of those other ones that have a playground adjacent to it. So, we really started recognizing that that playground location is important and it is time to move. Um, couple other things they talked about was preservation of the ice rink. That was a non-negotiable. They wanted to make sure that rink stayed there. Um, that the neighborhood definitely feels like that's an important amenity. Um, as Director Johnson mentioned, the additional walking path. Um, we wanted to see if find a way to make a a trail loop in that park. Um, and with the relocation that playground, it kind of started lending to some ideas that we'll go through in a little bit here. Um, talked about increased seating in the gathering amenities. Um, so there's an opportunity now that if we were to bring that playground towards the building, we could really enhance that that pavilion kind of um, seating area outside the gathering room there, which we don't is relatively underutilized right now. um preserve green space was very important. Let's not stick a bunch of amenities into places and get rid of all the green space in the area. They like to have informal areas to play. Um like to see the green space in wild um addition of wild and native planting. So again, something that was in that original concept that kept coming up was they want to see native plantings. They want to see additional areas um that we can do those keep those wild spaces in our parks in the park. Um there is uh direct support for the existing pump track and to keep that and possibly in a future phase expand that to something a little bigger. Um and then a desire not to overprogram the park. We did hear that as a concept a couple times that the park is very busy which is great. Um but is it being overprogrammed a little bit uh you know and putting a lot of pressure on the neighborhood. >> So I put this slide in just as sort of a parks and recreation nerd. So, um, I will move through it quickly because I recognize you all might not be, but it was really interesting to look at the 2010 concept and see these themes that came out of our 2026 engagement really largely represented in that context, whether it's circulation, um, wild places, preservation of the hockey rink, playground location. Um, so that tells us even though the demographics in that neighborhood have changed pretty significantly, um, ultimately there's been pretty relatively consistent demand for something that looks a little bit more like this as we move forward. So for our next step, um we wanted to sort of uh pressure test that assumption that we had made. So we developed two concepts. One that moved the playground, which was sort of the key to moving pieces, and we'll talk more about that one later, and another one that left the playground where it was, but also added in some fencing and safety options that maybe could leave it where it is and answer some of those questions without a full sort of site redesign. Um we did three sort of one engagement opportunity with the neighborhood, one with the parks and recreation commission and one with parks and recreation staff. And the feedback was really quite unanimous that um option one which called for the movement of the playground was the preferred option. Um and that moved us on to this concept and I am going to zoom in. As Jim mentioned the south parcel is really not part of this conversation. There was a lot of interesting ideas around it, but we really feel like the upcoming parks and recreation system master plan needs to inform that a little bit better than just um that neighborhood. It's a bigger conversation than what we should just be talking about with that subset. Um but as we look at the north side, when we talk about moving the playground, it does have a little bit of a cascade effect. Um it gets placed in what would be the outfield of this ball field. Means that we'll have to remove that ball field. Um, and that does have programming implications. [clears throat] Um, we're going to have to be more creative in how we program and maybe even move some programming out of that park, which also meets answers some of that neighborhood concern. Um, but it also allows us opportunity to create more green space there where the playground was could be some sort of a native planting, native habitat to again directly address that that that we've heard. Um, as well as this idea of creating capitalizing on that new pathway that's coming in and creating this northerly loop really was something that came out more and more. So, if you can connect up here to the north parking lot, you've got a fairly quiet street here and then you can connect back into the park and you have a loop in that north park. We talked briefly about adding a trail here as was showing in that uh original concept, but we have a lot of nice trees there that we don't want to mess up. So ultimately we decided this is a pretty quiet street. You can walk through the street and so ultimately um these were sort of the big concept. The neighborhood was really quite excited about it and thought this was a way to move forward. We're very transparent that we had authorization uh for those previously uh approved amenities and this was sort of a long-term plan. So, we really wanted to look at sort of a pragmatic approach to this. Um, not not something that said we're going to do it all at once or spend a lot of money that was beyond the budget. And so, we have um we we you know, kind of put our heads together in speaking with the neighborhood and came up with these these couple of buckets. Um, again, we've got about $265,000 in previously approved CIP items. That's the playground, tennis court amenities that I talked about. U, there's a number of amenities that just seem to make a lot of sense to do right up front. Um, obviously if you're going to move the playground, you you don't want an overgrown ball field there. You want to clean that site up and make it look really intentional. So, we'd want to do that as well as install a pollinator where the playground exists. Seems to make a lot of sense sequentially. Um, as Jim mentioned, I think we anticipate that the patio is going to get much busier when the playground's there. So, we want to at least be able to accommodate that so we don't have to come in and do it later. As well as creating that northerly connection, I think is going to be very important. So, we have uh received some engineers estimates for that and ultimately um estimate the cost to be about $97,000 for that and we're proposing utilizing park dedication funds to cover that cost. We have some other amenities that we think lend themsel to being things that our community might want to participate in. Um and those are things like adding additional shade and port in place on the parking lot. Um the gaga ball pit. Um it's been a that's been a custom ask of the neighborhood as well as anybody who has uh young school children. Know that's very popular at the schools. Um but we think we probably can find somebody that might be interesting in helping to fund that. Uh as well as new amenities. So our plan right now would be to replace sort of onetoone what's out there and then through our bench program as well as friend groups look to add some amenities further down the line. And then the north parking lot which we showed here. Um we were somewhat uncertain about this leading up to the meeting. Should that go away? Should that become green space. Um we heard loud and clear from the neighborhood that um and actually the night we were there. Um not only is the south parking lot utilized, but you have this street, both these streets are pretty thoroughly parked up. And the thought is if we have more programming now on that north ball field, that parking is going to become important. And what the residents told us because it you we're not often there on rainy days um is that you know there's some drainage issues and obviously it's not in great shape. Our thought was to again continue to incorporate that as part of the CIP over time and then when the funds are accured execute that as we would any other CIP repair. So ultimately we thought that was a way that we could stage this without having a tremendous unbudgeted financial impact to pragmatically use those park dedication funds to leverage these additional CIP items and really make a great holistic project without uh breaking the bank. And so uh what we're seeking today is any feedback on the proposed project plan and funding strategy and if appropriate a motion um of okaying the use of the park dedication funds as outlined. There's a lot of words. I went long, so I >> think we can manage it. [laughter] >> I will stand for questions. >> All right. Uh, thank you for the presentation and all the work that's been going on with the neighbors up to this point. Uh, questions from the council. Council member Schroeder. >> Uh, yes. Thank you for the presentation and, um, my understanding is our park dedication fund is quite healthy at this point. And, um, I also know that that can we have very specific uses for that. and and this is one of them. So, I I am very much in favor of using that um healthy fund to to to to do this project because that's I mean that's the best place to spend that money is to make a a park up to date and um you know and we want to make sure that safety and um green space and all of that is is part of this and I yeah I think it's a it's a good idea to do it that way. So, thank you. Right. Other questions, comments? Council member >> B. >> In the wild planting, which you now have labeled as the pollinators, do you imagine those as areas um kids can walk into or are they going to be separated up like they can actually immerse themselves into it? >> I think conceptually, yes. Um we would, again, this is a high level concept plan. So, our plan would actually be to utilize Zoe Olsson, our natural resources supervisor, as well as some of our uh natural resource volunteers to sort of in-house design something that can work. Um, our plan right now would be for it to surround that pathway so you can walk through it. But I s I'm I'm sensing you're wondering about beastings. Is that the qu the next >> No, no, no. >> I get that question more than you'd think. [laughter] >> Are pollinators a good thing with beastings? So, but I think that idea is for it to be an immersive experience when you walk through that north side. Yes. >> Thank you. >> Right. Other questions, feedback? Council Gra. >> Um, thanks for the report. I think it's great. Um, I guess the only thing I would I like the idea of the pathway. I like the idea of I know the park is used a lot. I' I've been at different meetings at that building and when I'm there I'm always surprised at how many much activities going on in the park. All of our parks are used, but that one seems to be used probably the most of any per square foot. The one question I had is you mentioned the University of Northwestern and I know this might be a question for our city manager. At one time they were furnishing us with some funds per year for use of whatever I don't know how it was described facilities and and whatever. Is that still continuing and are we still asking it for it or >> uh council member graph? So what you were referring to is an agreement we had which is a pilot payment in l of taxes and uh we had negotiated that uh for a 10-year period that >> expired I think a couple years ago. I did approach them uh again and they were not interested. Of course, it has to be voluntary. And and just just for reference, the the pilot really kind of covered estimated costs for police and fire and road um um things not really about park use or other things. So, it was very limited in scope and it was limited in time as well. >> Okay. Thanks, >> Council Strong. >> Just in followup with that, would we consider maybe reaching out to them um if they're not interested in paying for police and fire? Maybe they'd be willing to sponsor um some upgrade amen upgraded amenity to this park if it's heavily used. It's very close to where the school is and maybe they'd be willing to uh sponsor something that maybe the college students find particularly of interest. I'm not sure what that would be. >> Like the Gaga ball pit. >> I I'm I'm never unwilling to make a call. So I think uh sometimes it is just a matter of picking up the phone in those situations. And I think that's an interesting concept because we do know that a lot of their students really enjoy that park and um we want to pres you know their residents too. So >> yeah or even if we you know maybe they'd be considered um be interested in helping expand the pump park or or something you know something else that >> would just you know be >> it calls attention to them as a good neighbor and I don't think they would mind some positive publicity on that too. >> It's a great idea. >> Right. Other questions, comments? I did have just a question in terms of the because it is a heavily used park. [clears throat] Um are we is it adequately parked in the sense of the south lot and the streets? Um you know sometimes I'm I I imagine there can be fairly well attended meetings or events in the building that can stress the parking. Um but I don't know if that's something that needs to be a consideration as we look at this park into the future. Um, has that been a comment from the neighbors about excess parking for instance along those streets or anything like that? >> It was talked about as uh a consideration, not necessarily something where there was um a lot of appetite for um sacrificing green space for. So, um again, the the north lot we don't see a ton of use in right now except for those very very peak times, but and we had sort of floated, what do you want to do? And they said, oh, you want to leave that and improve that. So, I think that's thought of as sort of one antecdote. Um, you know, we're seeing this in a lot of our parks where as they become busier and we are unable to sacrifice green space for more parking, you know, neighborhood parking is becoming more and more common and I think that's a change for neighborhoods. But unlike some of the other sites we've been, we didn't hear a lot of sort of outcry about it. It was just a a thing that happens more so than a you got to fix it. So, um, it certainly gets busy. Um, and you know, we see that and we say that's great. People are using our parks, but we didn't hear a, you know, real urgency to try to address it. >> Okay. No, that's helpful to understand. Thank you. >> Any other questions? >> Um, are there any is there anyone from the public who wishes to speak to this item this evening? And I only chuckle because we're kind of a lonely crew and this [laughter] evening. Um, doesn't appear to be the case. uh we have the request before us which is first of all I think to uh address [clears throat] the the specific plans as they've been outlined but then also to provide uh sense of support for the park dedication projects as well. >> I would move to um proceed with the recommend recommended um plan and then to use the park dedication funds to implement it. >> Second. >> All right. It's been moved by council member Sharter, seconded by council member Grath. Uh discussion on the motion. Council member Schroeder is the maker. Nope. All right. Council member Grath is the seconder. >> Uh just you guys do amazing work all the time and it's so nice out in the community to get the feedback from people and residents and appreciate it. >> All right, other discussion hearing none. All those in favor signify by saying I. I opposed. That passes unanimously. those plans and improvements for Autumn Grove Park uh are uh approved I believe unless we have any further steps we have to take but if they are you'll let us know. >> I will. >> All right. >> Thank you. >> Thank you. >> Uh that then brings us to our final I believe our final business item this evening which is to take a look at some specific utility rate adjustments uh to address a couple of uh circumstances we have for a few homeowners. and I'll turn it over to public works director Jesse Fryhammer to bring that item before the council this evening. [snorts] >> All right. Uh thank you mayor and councel. I have a really really brief slide presentation more or less to to show you kind of a summary. Um but we were approached by we heard a few complaints from a few residents about kind of our rate structure and why um a few residents why their base charged on their meter is is so high for what they use particularly if they're gone in the winter stuff like that. So staff did kind of review um typically the water the your your your size your meter determines how much your base charge is. Um in most case for most single family homes it's a 5/8 inch meter. I'm sure that's what most you have in your homes. But there are a few exceptions sometimes where people have to have a 1 inch meter or an inch and a half. Some of that is plumbing code required. Some of it is because of like if you're a duplex you only have one service but you're servicing two homes. Um so we did look at that. Um, in the table on the right is just kind of summarizes the properties. Um, the upper right, I should say. Um, there's about 29 property owners that have a 1- in meter. Um, but they actually pay two and a half times the cost. In most these cases, they're actually duplexes. Um, so really or a single family home. Some are single family homes, but they they're not using two and a half times the water. So, we did think this was unfair. It certainly might be applicable for an apartment building or a commercial use or a town home that has multiple people, but in most these cases is one single family or one property owner. Um, and then in one case, we actually had a inch and a half inch service. They're paying five times the cost. >> Um, and I believe that is actually a duplex home. So, we thought we should uh to make it a little more fair, we did look at other cities. Um, a lot of cities just charge a base fee for residential, uh, regardless of the size of the home or how many people are connected, as long as it's considered, uh, residential. So, we thought, um, our proposal is to add, uh, a non-standard service fee, which would basically be two times the residential, kind of mimicking if you're a duplex, normally you would just plum two, you'd have two meters. If you just have one, we'll we'll double it. So, that was kind of our logic behind that. Um, as I indicated, it affect about 30 property owners. there'd be about a $30,000 or $3,300 cost savings over those properties. So that's less revenue the city would get. Um but that's the only change that we're proposing to make at this time. Um and then we would go into effect with the next uh building cycle. So with that um we'd request council um consider a motion to approve a resolution approving adjustment to the utility rates as presented. So with that, I can answer any questions uh the council may have. >> Thank you. Mr. Fryhammer, do you have a sense of the rough magnitude of the revenue that we receive from our water payers each year? >> I I should have known that number, but it's uh in the millions, >> right? That's kind of what I was thinking. So, the $3,000 is not going to uh not going to significantly impact our ability to provide those services. >> All right. Uh that's kind of what I was getting at. Uh Council Member Strong, >> just confirming then the per the one person with the 1.5 in is still going to be pay that 9426. Anybody over 58 is going to pay that double rate regardless if it's a single family home or duplex or >> No. So if if you have if you have a five if you have a 1-in service and you are a single family or a duplex then you would just pay the two times rate. So that would be the $94.26. >> Okay. >> Per quarter. >> And what about the one property with the one >> and they would also pay the $94 and okay >> and 26. So it it affects currently there's 30 property owners that that affects. >> Okay. And that fee is assessed to them quarterly. >> Yep. Shows up on your your your water bill. So most residents pay the standard service fee which is $47.13. >> All right. Other questions? I do want to provide an opportunity if there is anyone from the public who wish to speak to this proposed change. feel free to come on up to the table, introduce yourself, uh, and make your comment or ask your question. >> Okay. Well, I'm I'm glad to see Jesse here. I I I'm the person that's paying five times the amount of of a single single family. We we built duplex uh in in uh two years ago, and I thought, boy, we've really got high water bills in >> And if you could introduce yourself. >> Oh, yeah. Okay. I'm Jim Kudson. I live at 841 Brener Avenue. >> Thank you, Jim. >> Okay. Uh and so it uh it was only when we got a bill that uh broke out the reason for the very large bills that I realized why we were paying so much. So So like like so I appreciate Jesse putting putting this together and uh and uh like I say, we're we're the we're the one that's uh uh gonna going to save $565 per year. Uh and uh and so uh we we we've been paying that excess for a couple years now. So it'll it'll be a relief not to be paying that anymore. >> So just to [cough] be clear, you [clears throat] are in support of the change. >> I [laughter] absolutely support it. >> Thank you. Appreciate being here this evening. >> All right. With that public comment, uh we have the question before us and it would be uh by a motion to make the adjustment to the uh bear with me just a moment. Actually, the utility rate adjustments would be by a resolution. That's what I was looking for, which is attachment one in the packet. Is there a motion related to that? >> So moved. >> Second. It's been moved by council member Sharter, second by council member Bowerer to approve the resolution authorizing the change to the 2026 utility rates for those affected properties. Discussion on the motion >> and thank you for bringing this forward because it absolutely um was something that needed to be corrected. So, I'm glad I don't know if it was the homeowner that brought it up originally, but e I'm glad that the city staff then took it and figured it out. So, thank you. >> It was resident driven. So, >> excellent. All right. As the secondary, >> I had nothing more to add. Just thank you to the resident for bringing it forward to us. >> Absolutely. >> And thank you for impeccable timing coming over here to talk about it. [laughter] >> You must have been watching on TV or something. Yeah. Uh any other discussion on the motion? All right. Hearing none. All those in favor signify by saying I. I opposed. >> That passes unanimously. That change is approved. >> Uh that then brings us to the consent agenda section 10. I'll turn over to Mr. Trean uh to introduce these three items for consideration this evening. >> Yes. Thank you, Mr. Mayor. Very short agenda tonight. So, item 10 A approves payments in the amount of $285,473.94. [snorts] Item 10B approves an expenditure for the installation of uh replacement air conditioning uh in the shared ro uh sorry, [clears throat] Roseville Gymnastics Center and for a pavement condition survey of the city's pathways. Then finally, item 10 C approves entering into a clean water fund agreement with Metropolitan Council to receive $42,500 for water efficiency rebates for the purchase of water saving devices by our residents. And that is the consent agenda. >> All right. Thank you, Mr. Trean. Uh, is there a motion on the consent agenda? >> So moved. >> Second. >> Moved by Council Member Straw, second by Council Member Grath to approve the consent agenda. Discussion on the motion? >> No. >> Hearing none. All those in favor signify by saying I. I opposed. That passes unanimously. That then brings us to our future agenda review. Turn it over to Mr. Tre again. >> Thank you. Just open it up. [snorts] >> All right. So, uh, as you know, the back end of June is busy with Rosefest. We don't have a meeting until July 6. Would note that, uh, July 6, uh, one of the proclamations is [snorts] peanut day. As you know, they always looking for a donation. So, make sure you bring some some money [laughter] to contribute. >> Cash. >> Uh, cash. Yes. They haven't brought a they haven't brought a square with them yet. >> Yeah. No square or vendor or anything. >> Uh we will be uh planning on talking about the lease site closure. We want to bring back that topic. Um and I believe uh PWT is looking at that at the end of June here. So uh come with a recommendation. Want to take a look at the climate equity action plan and look uh for that approval. Uh then we have another rightaway vacation. Maybe it's too soon to bring back a vacation, but I can guarantee this is a very simple one. >> It is part of the pick property high development as some part of the rightway in the roundabout that just needs to be vacated. So, should be pretty straightforward. >> Uh July 13, uh we'll have dedicated as a work session and very specifically about the budget. Um [clears throat] we want to talk the whole time about the budget, allow for departments to talk about their budget request. Um and I would mention uh just generally speaking that um I have um instructed uh department has to talk about what they're asking. So it's not really an opportunity for me to really call it down. I want you all to see that first just to understand that. Uh I think it's clear that we're going to have to do some close scrutiny of of that budget. But I just want you know what you see is just kind of the initial start uh point. Uh I do want to check in with the council to uh make sure um that you would want to do a similar format as we did April 13th where we had a little over the fire station. That room is available. We could do that over [clears throat] there. And also want to check in on start time. Uh last time I started at 4:00 and just wondering what the council's feelings were on the 13th to do that. We roughly budgeted about three hours and that seemed to be uh sufficient. So just maybe can pause there and see if uh there's any thoughts on that or direction you want to give me on that. four o'clock works for me. >> Yeah, >> I'm comfortable with the time and the location. I think that worked well. I I've heard from staff that they also appreciated uh that environment to have that discussion. >> Um and I will note that it's still a open meeting. Still public and in fact we did have the public some people from the public there. >> Correct. So, at this point, uh, off of the topic of timing, uh, and logistics, will the staff have had any conversations internally about sort of some of the the tradeoffs or or the uh what are the most important and what what the departments are sort of how it all fits together yet or is that still to come? >> I think that's still to come. I think I think I do want to present that. think all the department head has are aware of whatever he's asking uh for. I think uh in the end I would want to get their feedback. Ultimately, you know, it's it's going to be for me to make some decisions on that. Um I but I think I want to make sure the council sees kind of uh what those asks are um knowing that we can't maybe fund everything that this is something that identifies as an issue that moving forward here. I would see something like that prioritization or importance uh maybe come after that and certainly want some your feedback on that. >> The only reason I asked that because that's it's sounds a little bit different than I think what we talked about at the end of that April meeting uh having had some more interaction between staff and departments prior to our next discussion. So that's why I just bring it up. I don't certainly don't want to open up an extended discussion in our future agenda review because that's not what it's for. But I just wanted to note that uh based on hearing what I was hearing. >> Sure. >> So um and we can certainly have more offline conversations in regard to that as needed. Um but I like I said wanted to note that >> carrying on. So uh think I'm hearing uh 4:00 fire station kind of the same setup uh would would work. Okay. Great. Uh then at the following uh Monday uh July 20th, we actually moved the EDA scheduled EDA meeting from the 13th to the 20th. Um we'll be I in some respects we'll be talking about the EDA budget, but we can dive a little bit deeper perhaps uh at the EDA meeting about that kind of the format that you know and all the line items. Uh we also want to provide you an update on the rental assistance program on the usage and and the marketing how that's going and then uh receive recommendations on the use of LAA funds. Um, there might be a better way to say that, but one of the things uh some staff have been working on is is how to prioritize different things. And you know, it's it's it's some big thinking. So, we want to put those ideas out there for you to to react to. So, um I guess receive it in that spirit of just trying to think how we can be creative and using that. Uh so, that's really the EDA meeting. Then the actual city council meeting, uh we will receive from the county a presentation Victoria Victoria Street pathway project. As you know, this is a project that's come up in the past. Uh this is led by the county that would be along Victoria uh in Roseville and Shore View and I think that's generated some interest in the past in May again. U but this is an updated presentation on kind of what that project could look like. We also want to have a joint meeting with the PET commission and then receive the results of the community survey. Receive that presentation. Uh then I just call it the June events. You know the schedule very well. You can see it's quite busy here in Roosevelt the back end of June and then the August meetings. I would call out the August 19th meeting. Uh would be a special city council meeting to interview commission applicants. I don't think I was going to double check and I didn't today. I don't think we have any vacancies as of now. So that that might not happen but that's on the calendar. So I just want to make sure that you noted that on your calendar in case it did come up. >> That's what I have for future agenda. >> All right. Uh thank you Mr. Treasur. questions to the city manager on a future agenda review uh or council member initiated items for future agendas or council reports or announcements. >> Very nice. Junth on Saturday was >> well attended and beautiful weather and >> a nice program. >> Very nice. Yep. Anything else from council members? Otherwise, if not the only other item on our agenda would be a motion to adjurnn. >> So moved. >> Second. been moved by council member Gra, seconded by council member Sharter. Discussion on that motion. If there is no discussion on that motion, all those in favor signify by saying I. I opposed. That passes unanimously and we are joured at 9:08 p.m. Thank you everyone.