Scott County — Transcript

Wednesday, October 21, 2026

Budget Methodology and Cost Center Transition

Assessing Cost Center Operations and Contracts

Attorney Administration and Internal Services

Civil Services and Data Request Management

County Administration and Communication Strategy

County Boards and Partner Contributions

Data Practices and Off-site Storage Reduction

Deputy Registrar Services and Efficiency

Elections Operations and Preparedness

Facilities Management and Energy Savings

General Civil Legal Services and Cost Savings

Survey Services and Digital Transformation

Physical Development Administration and Program Support

Project Management Office and Technology Deployments

Recording Services and Public Access

Taxation Services and Community Support

Communications and Digital Initiatives

Titles and Records and Mandated Services

Fiscal Responsibility and Unfunded Mandates

Budget and External Audit Operations and Challenges

Ordinances & Resolutions (33)

Old Book (History)Other

A physical book of historical data brought for reference during budget discussions.

2026 BudgetPlan

The budget adopted with 64 accounting units, now being viewed through the new 104 cost centers.

2027 BudgetPlan

The first budget year built with the new cost center methodology.

Budget BookOther

The primary document under review during the meeting, structured by cost center.

Assessment ContractsOther

5-year agreements with cities and townships for assessing services, up for renegotiation by 2027 for 2028.

1920s Tax BookOther

Example of historical records kept by the Assessing department, requiring physical storage.

Workday ERPOther

New enterprise resource planning system implemented across the county, significantly impacting budget and finance operations and reporting.

Bodyworn Camera FootageOther

Digital records managed by Civil Services that require extensive redaction for public data requests.

The SceneOther

A county publication recommended for reduction from four to two editions annually as a cost-saving measure.

Residence ReportOther

A county publication recommended for reduction or integration with 'The Scene' for cost savings.

169 Florida CoalitionOther

A coalition whose sunsetting led to a reduction in county board dues for 2027.

Last Milestone ContractOther

A contract impacting the County Boards budget.

MOU (Historical Society)Other

Memorandum of Understanding with the Historical Society, moving them towards increased self-fundraising.

Doug Community SystemOther

A centralized system used to manage all incoming data requests across county departments.

Real IDPermit

Federal identification requiring specific documentation, contributing to the uptick in vital records requests.

Enhanced IDPermit

State identification requiring specific documentation, contributing to the uptick in vital records requests.

Black Driver's License PlateOther

A new driver's license plate option that could reduce fee revenue for Deputy Registrar services.

Shared Site for AbsenteeOther

A new platform debuted with cities for managing absentee voting, showing good results.

AssetWorksOther

Maintenance management software fully adopted by Facilities, improving efficiency and preventive maintenance.

B3 SoftwareOther

Software used by Facilities to track and manage energy efficiency improvements in county buildings.

Seammens Control SystemOther

A system managing HVAC in county buildings, utilized by Facilities staff for energy savings initiatives.

Right-of-Way Plat InformationOther

New business measure added to Survey, reflecting their project-based work in this area.

Workday ImplementationOther

Major project involving Physical Development Administration for contracts, grants, and general operations.

Transportation Improvement Program (TIP)Plan

A 10-year transportation program managed by Physical Development Administration, including project and budget oversight.

ARPA ProgramOther

Federal funding program managed by Physical Development Administration, currently in its final year of winding down.

MINDOT State AidOther

State aid funding source managed by Physical Development Administration, involving reporting and system management.

AccelaOther

Software for online permitting, newly deployed by the Project Management Office to improve efficiency.

Property WatchOther

A free online service offered by Recording that allows people to monitor activity on their property.

WCA (Vendor for Recordies)Other

Vendor for the recording web subscribers system, which provides access to recorded documents.

Website Content Accessibility Guidelines (WCAG)Other

Guidelines for website accessibility that the Communications department is working to implement.

Online Referral Form (men choices)Other

A form for Health and Human Services that the Communications department is automating for efficiency.

OPE (Other Post-Employment Benefits)Other

Retiree health funding, a significant factor in the county's AAA credit rating.

AAA Credit RatingOther

The highest credit rating, achieved by the county for the eighth consecutive year, indicating strong financial management.

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Scott County - Scott County Recorder