Subject to change. Live stream/video recording of council meeting at www.belleplainemn.gov ## BELLE PLAINE CITY COUNCIL ## NOTICE OF REGULAR MEETING AND AGENDA Monday, May 4, 2026 – 6:00 PM ## City Hall, 218 North Meridian Street, Belle Plaine, Minnesota Please use the north entrance door ## 1. PLEDGE OF ALLEGIANCE. ## 2. CALL TO ORDER. Roll Call. ## 3. APPROVAL OF AGENDA. ## 4. PUBLIC FORUM. *Anyone wishing to address the Council must sign up before the meeting and then have a seat in the audience. The signup sheet is removed 5 minutes before the start of the meeting. Maximum of three (3) minutes per speaker. No official action will be taken. 4.1. PROCLAMATION – Skilled Nursing Facilities Week, May 10-16, 2026. ## 5. APPROVAL OF CONSENT AGENDA. 5.1. Council Tours Minutes of April 16, 2026. 5.2. Regular Session Minutes of April 20, 2026. 5.3. Work Session Minutes of April 20, 2026. 5.4. Resolution 26-054 Approving 2025 Performance Measurement Report. 5.5. Resolution 26-055 Declaring Certain Equipment as Surplus and Authorizing Transfer of the 2004 Enclosed Trailer from the Fire Department to the Public Works Department. ## 6. DEPARTMENT REPORTS. 6.1. Public Works Department. 6.2. City Engineer Department. 6.3. Administration Department. ## 7. PUBLIC HEARINGS. ## 8. BUSINESS. 8.1. Presentation of Claims. 8.2. Pickle Ball Courts. ## 9. ADMINISTRATION. 9.1. Upcoming Tentative Meetings. 1. EDA, 5:00 PM, Monday, May 11. 2. Planning, 6:00 PM, Monday, May 11. 3. Public Safety, 7:00 AM, Tuesday, May 12. 4. Public Works, 7:00 AM, Wednesday, May 13. Page 1 of 47 5. Parks Commission, 5:00 PM, Monday, May 18. 6. City Council, 6:00 PM, Monday, May 18. 7. Work Session, 6:15 PM, Monday, May 18. ## 10. ADJOURN. Page 2 of 47 ## City of Belle Plaine ## Proclamation ## Celebrating National Skilled Nursing Care Week WHEREAS, skilled nursing care centers play a vital role in providing compassionate, high-quality medical care and rehabilitation services to individuals in our community, including seniors and those recovering from illness, injury, or surgery; and WHEREAS, dedicated nurses, therapists, aides, social workers, and support staff in skilled nursing facilities work tirelessly to ensure the dignity, comfort, and well- being of every resident entrusted to their care; and WHEREAS, these professionals demonstrate extraordinary commitment, especially during times of challenge, by delivering essential healthcare services with empathy, respect, and professionalism; and WHEREAS, skilled nursing care facilities also serve as important community partners, offering support to families and caregivers while fostering environments that promote healing, connection, and quality of life; and ## WHEREAS, National Skilled Nursing Care Week provides an opportunity to recognize the invaluable contributions of skilled nursing care providers and to honor the residents whose lives they enrich each day; NOW, THEREFORE, I, James Evans, Mayor of the City of Belle Plaine, do hereby proclaim National Skilled Nursing Care Week, to be observed during the week of May 10 – 16, 2026, and encourage all residents to join in recognizing and thanking the caregivers, staff, volunteers, and residents of skilled nursing care facilities for their dedication and contributions to our community. IN WITNESS WHEREOF, I have hereunto set my hand and caused the Seal of the City of Belle Plaine to be affixed this 4 th of May, 2026. ## James Evans ## Mayor ## City of Belle Plaine Page 3 of 47 ## UNAPPROVED ## BELLE PLAINE CITY COUNCIL ## COUNCIL TOURS OF WWTF & WTF ## APRIL 16, 2026 ## 1. CALL TO ORDER. The Belle Plaine City Council met for Council Tours of the Waste Water Treatment Facility and the Water Treatment Facility on Thursday, April 16, 2026 at 8:30 AM at City Hall, 218 North Meridian Street, Belle Plaine, MN. Present were Mayor James Evans, Councilmembers Brady Hartmann, Luke Otto, Rex Stacey and Shane Theas. Also present were Public Works Superintendent Otto and Bolton and Menk Engineer Gunner Kern. 2. Tours. Council followed a guided tour of the Water Treatment Facility. Councilmember Hartmann departed at 9:25 AM. Council arrived at the Waste Water Treatment Facility at 9:30 AM. Council followed a guided tour of the Waste Water Treatment Facility. Mayor Evans, Councilmembers Otto and Stacey departed at 10:05 AM. ## 6. ADJOURN. The meeting was adjourned at 11:00 AM. ## Respectfully Submitted, ## Renee Eyrich ## Recording Secretary Page 4 of 47 ## BELLE PLAINE CITY COUNCIL ## REGULAR MEETING ## APRIL 20, 2026 ## 1. PLEDGE OF ALLEGIANCE. Mayor Evans led those present in the Pledge of Allegiance. 2. CALL TO ORDER. 2.1. Roll Call. The Belle Plaine City Council met in Regular Session on Monday, April 20, 2026 at 6:00 PM in the council chambers at City Hall, 218 North Meridian Street, Belle Plaine, MN. Mayor Evans called the meeting to order with Councilmembers Brady Hartmann, Rex Stacey and Luke Otto present. Councilmember Shane Theas was absent. Also present were Finance Director Jirik, Community Development Director Smith Strack, City Engineer Duncan, Public Works Superintendent Otto, Community Services Director Koller, Fire Chief Otto and Police Sergeant Vycital. Wanda Savage served as the video recording operator. ## 3. APPROVAL OF AGENDA. MOTION by Councilmember Otto, second by Councilmember Hartmann, to approve the Agenda as presented. ALL VOTED AYE. MOTION CARRIED. ## 4. PUBLIC FORUM. *Anyone wishing to address the Council must sign up before the meeting and then have a seat in the audience. The signup sheet is removed 5 minutes before the start of the meeting. Maximum of three (3) minutes per speaker. No official action will be taken. None. 4.1. PROCLAMATION – Arbor Day 2026 Mayor Evans read the Arbor Day proclamation. ## 5. APPROVAL OF CONSENT AGENDA. 5.1. Regular Session Minutes of April 6, 2026. 5.2. Work Session Minutes of April 6, 2026. 5.3. Resolution 26-047 Adopting the Police Department Contract for Law Enforcement Services. 5.4. Resolution 26-048 Closing 2015A General Obligation Improvement Bond (Fund 341) and Closing 2015B MSA General Obligation Bond (Fund 342) and Transferring Funds from the General (Fund 101) to Fund 341 and Fund 342. MOTION by Councilmember Stacey, second by Councilmember Hartmann, to approve the Consent Agenda as follows: 5.1. Regular Session Minutes of April 6, 2026; 5.2. Work Session Minutes of April 6, 2026; 5.3. Resolution 26-047 Adopting the Police Department Contract for Law Enforcement Services and 5.4. Resolution 26-048 Closing 2015A General Obligation Improvement Bond (Fund 341) and Closing 2015B MSA General Obligation Bond (Fund 342) and Transferring Funds from the General (Fund 101) to Fund 341 and Fund 342. ALL VOTED AYE. MOTION CARRIED. ## 6. DEPARTMENT REPORTS. 6.1. Community Services Department. The Council acknowledged receipt of the Community Services Department report. Page 5 of 47 ## Belle Plaine City Council ## Regular Session Meeting April 20, 2026 UNAPPROVED Page 2 of 4 ## 6.2. Ambulance Department. (Report Only) The Council acknowledged the Ambulance Report. 6.3. Police Department. Police Sergeant Vycital highlighted the Police Report. 6.4. Fire Department. Fire Chief Otto highlighted the Fire Department Report and provided updated information to council. 6.5. Community Development Department. Community Development Director Smith Strack highlighted the Community Development Report. ## 7. PUBLIC HEARINGS. 7.1. Variance: Impervious Surface Coverage 148 Chestnut Street South St. Johns Lutheran Church. The City Council will consider public comment on a variance to Section 1105.07 (5)(5) of the city code which limits the total lot surface coverage to 40% in the R-3 One and Two Family Residential District. The Applicant is requesting a variance to allow lot coverage exceeding 40% to accommodate additional off-street parking. Community Development Director Smith Strack reviewed the Variance for Impervious Surface Coverage 148 Chestnut Street South with a brief slideshow. Council held a brief discussion. Mayor Evans opened the Public Hearing at 6:14 PM. No one stepped forward. MOTION by Councilmember Otto, second by Councilmember Hartmann, to close the Public Hearing at ## 6:14 PM. ALL VOTED AYE. MOTION CARRIED. 7.1.1. Resolution 26-049 (A or B) Resolution Approving (Denying) a Variance to Section 1105.07 (5)(5) of the City Code to Allow 85 Percent Impervious Surface Coverage on Lot 1, Block 1 St. Johns Lutheran Church, 148 Chestnut Street South. MOTION by Councilmember Stacey, second by Councilmember Hartmann, to approve Resolution 26- 049A Resolution Approving a Variance to Section 1105.07 (5)(5) of City Code to Allow 85 Percent Impervious Surface Coverage on Lot 1, Block 1 St. Johns Lutheran Church, 148 Chestnut Street South. ## ALL VOTED AYE. MOTION CARRIED. 7.2. Drainage and Utility Easement Vacation. The Council will consider public comment on a request by the City of Belle Plaine, 218 Meridian Street North, Belle Plaine MN, to vacate certain drainage and utility easements as dedicated on the recorded plat of Valley Business Park Third. The proposed easements are located on internal lot lines, the vacation of which will provide for the combination of four city-owned lots proposed under a plat entitled Valley Business Park Fourth. Community Development Director Smith Strack reviewed the Drainage and Utility Easement Vacation with a brief slideshow. Page 6 of 47 ## Belle Plaine City Council ## Regular Session Meeting April 20, 2026 UNAPPROVED Page 3 of 4 Mayor Evans opened the Public Hearing at 6:17 PM. No one stepped forward. MOTION by Councilmember Hartmann, second by Councilmember Otto, to close the Public Hearing at ## 6:18 PM. ALL VOTED AYE. MOTION CARRIED. 7.2.1. Resolution 26-050 A Resolution Granting Approval Of The Vacation Of Certain Existing Drainage And Utility Easements Dedicated In The Plat of Valley Business Park Third. MOTION by Councilmember Otto, second by Councilmember Hartmann, to approve Resolution 26-050 A Resolution Granting Approval of the Vacation of Certain Existing Drainage and Utility Easements Dedicated in the Plat of Valley Business Park Third. ALL VOTED AYE. MOTION CARRIED. 7.3. Preliminary Plat Valley Business Park Fourth. The City Council is to hold a public hearing on a preliminary plat for Valley Business Park Fourth. The proposed plat combines four parcels owned by the City of Belle Plaine. Community Development Director Smith Strack reviewed the Preliminary Plat Valley Business Park Fourth with a brief slideshow. Council held a brief discussion. Mayor Evans opened the Public Hearing at 6:23 PM. No one stepped forward. MOTION by Councilmember Hartmann, second by Councilmember Otto, to close the Public Hearing at ## 6:24 PM. ALL VOTED AYE. MOTION CARRIED. 7.3.1. Resolution 26-051 Resolution Approving Preliminary Plat of Valley Business Park Fourth. MOTION by Councilmember Stacey, second by Councilmember Otto, to approve Resolution 26-051 Resolution Approving Preliminary Plat of Valley Business Park Fourth. ALL VOTED AYE. MOTION ## CARRIED. ## 8. BUSINESS. 8.1. Presentation of Claims. MOTION by Councilmember Hartmann, second by Councilmember Stacey, to approve the reviewed claims as presented in the amount of $174,703.65. ALL VOTED AYE. MOTION CARRIED. 8.2. Resolution 26-052 Resolution Approving Final Plat for Valley Business Park Fourth. Community Development Director Smith Strack reviewed the Final Plat for Valley Business Park Fourth. MOTION by Councilmember Evans, second by Councilmember Stacey, to approve Resolution 26-052 Resolution Approving Final Plat for Valley Business Park Fourth. ALL VOTED AYE. MOTIOIN CARRIED. 8.3. Resolution 26-053 Awarding Bid for the 2026 Pavement Maintenance Project to Pearson Bros., Inc.. City Administrator Meyer and City Engineer Duncan reviewed the 2026 Pavement Maintenance Project and bidding process. Page 7 of 47 ## Belle Plaine City Council ## Regular Session Meeting April 20, 2026 UNAPPROVED Page 4 of 4 Council held a brief discussion. MOTION by Councilmember Hartmann, second by Councilmember Stacey, approved Resolution 26-053 Awarding Bid and Alternate A and B for the 2026 Pavement Maintenance Project to Pearson Bros., Inc. ## ALL VOTED AYE. MOTION CARRIED. 8.4. Accepting the 2025 Audit Report and Management Letter. Finance Director Jirik highlighted the 2025 Audit Report and introduced Chad Guse. ABDO Senior Associate Guse reviewed the 2025 Audit Report and Management Letter noting the City received a clean opinion/unmodified. Council asked clarifying questions. MOTION by Councilmember Stacy, second by Councilmember Hartmann, to Accept the 2025 Audit Report and Management Letter. ALL VOTED AYE. MOTION CARRIED. ## 9. ADMINISTRATION. 9.1. Upcoming Tentative Meetings. 1. Finance Ways & Means, Monday, May 4, 3:00 PM. 2. Design, Monday, May 4, 5:00 PM. 3. City Council, Monday, May 4, 6:00 PM. The Council was reminded of the upcoming tentative meetings as listed. ## 10. ADJOURN. MOTION by Councilmember Otto, second by Councilmember Hartmann, to adjourn the meeting at 6:48 ## PM. ALL VOTED AYE. MOTION CARRIED. ## Respectfully Submitted, ## Renee Eyrich ## Recording Secretary Page 8 of 47 ## BELLE PLAINE CITY COUNCIL ## WORK SESSION ## APRIL 20, 2026 ## 1. CALL TO ORDER. 1.1. ROLL CALL. A Work Session of the Belle Plaine City Council met on Monday, April 20, 2026 at 6:56 PM in the council chambers of City Hall, 218 North Meridian Street, Belle Plaine, MN. Present were Mayor James Evans and Councilmembers Brady Hartmann, Rex Stacey and Luke Otto. Councilmember Theas was absent. Also present were City Administrator Meyer, Finance Director Jirik, Community Development Director Smith Strack, Public Works Superintendent Otto, City Engineer Duncan, City Attorney Vose and Police Sergeant Vycital. ## 2. APPROVAL OF AGENDA. MOTION by Councilmember Otto, second by Councilmember Stacey, to approve the Agenda as presented. ALL VOTED AYE. MOTION CARRIED. ## 3. DISCUSSION ITEMS. 3.1. Buffalo Street Sewer Backup. City Administrator Meyer reviewed the Buffalo Street Sewer Back up with Council. Council, staff and the affected residents held a lengthy discussion on the sewer backup on Buffalo Street. 3.2. Discussion: Police Facility Update. City Administrator Meyer explained at the April Public Safety Committee meeting the Police Facility update was reviewed with Council. A majority of Councilmembers present gave staff direction to get additional information for the addition of a training room and remodel of the basement with an addition of an elevator. City Administrator Meyer reviewed the information. The majority of the Council gave staff direction to move forward with current plans. ## 3.3. 2050 Comprehensive Plan Update Community Survey Tool Community Development Director Smith Strack reviewed the 2050 Comprehensive Plan Update Community Survey Tool with Council. Council held brief discussion. ## 4. ADJOURN. MOTION by Councilmember Hartmann, second by Councilmember Otto, to adjourn the meeting at 8:49 ## PM. ALL VOTED AYE. MOTION CARRIED. ## Respectfully Submitted, ## Renee Eyrich ## Recording Secretary Page 9 of 47 ## MEMORANDUM ## DATE: May 4, 2026 ## FROM: ## Amy Jirik, Finance Director ## AGENDA ## ITEM: Resolution 26-054 Approving 2025 Performance Measurement Report. ## BACKGROUND/ ## JUSTIFICATION: Last year the City Council approved Resolution 25-068 authorizing voluntary participation in the State of MN Standards of Measures. The City choose 13 Standards of Measures; this is our first report. The 2025 report is attached for your review before submitting to the Office of the MN State Auditor. The Standard of Measures program began in 2010, the Legislature created the Council on Local Results and Innovation. The Council released a standard set of ten performance measures for counties and ten performance measures for cities that will aid residents, taxpayers, and state and local elected officials in determining the efficiency of cities in providing services and may measure residents' opinions of those services. Participation in the standard measures program by a city is voluntary. Cities that choose to participate in the standard measures program must annually submit a resolution to the MN Office of the State Auditor (OSA) by July 1 st . Each year that the City participates, the City will complete a minimum of 10 performance standards to post on our website and submit the report to MN OSA. A city that elects to participate in the standard measures/performance measurement program is eligible for a reimbursement of $0.14 per capita, not to exceed $25,000. (and is also exempt from levy limits under sections 275.70 to 275.74 for taxes payable in the following calendar year, if levy limits are in effect. However, participation in the standard measures/performance measurement program does not exempt a county or city from the new 2013 property tax levy limits, which are found in a different section of law.) This will generate approximately $990 in revenue but the intention is to cover the expense for completing the reporting requirements and compiling the data. City staff recommends participating for reasons of community engagement and communication. ## FISCAL ## IMPACT: Eligible for per capital reimbursement. ## STAFF ## RECOMMENDATION: Approval of Resolution 26-054 Approving 2025 Performance Measurement Report. Page 10 of 47 218 North Meridian Street  P.O. Box 129  Belle Plaine, MN 56011-0129  952-873-5553  Fax 952-873-5509 www.belleplainemn.gov ## AN EQUAL OPPORTUNITY EMPLOYER ## Performance Measurement Program Report 2025 The City of Belle Plaine has chosen to participate in the performance standard measures program through the State of Minnesota, Resolution 25-068. The following reports on the 2025 information obtained regarding the thirteen measures as selected by the City from four categories as approved by the State. ## General: • According to the Scott County Records for taxes payable in 2025, market value for all taxable property increased 5.41%. • The City of Belle Plaine had 12.43 nuisance code enforcement cases per 1,000 population. • The Belle Plaine Library had 2,115 visits per 1,000 population. • General Obligation Bonds carry an ‘AA+’ rating by Standard and Poor’s. • EDA Lease Revenue Bonds carry an “AA’ rating by Standard and Poor’s. ## Police Services: • Part I and Part II crime rates for the City of Belle Plaine were 28 and 176, respectively. • Part I and Part II crime clearance rates for the City of Belle Plaine were 90%. • From a survey conducted by the Belle Plaine Police Department in 2025, 9 out of 10 responded they feel safe in our community. • The average police response time for the Belle Plaine Police Department was under 5 minutes. ## Fire & EMS Services: • The City of Belle Plaine’s insurance industry rating of fire services is 4. The Insurance Service Office (ISO) issues ratings to fire departments throughout the country for the effectiveness of their fire protection services and equipment. The ISO assigns a classification from 1 to 10. Class 1 represents superior property fire protection. • The Belle Plaine Fire Department had 28.02 fire calls per 1,000 population (note this is not the entire fire district only responses within Belle Plaine City limits). • Emergency Medical Services average response time was 8 minutes and 42 seconds. ## Streets: • 3.2% of all jurisdiction lane miles were rehabilitated in 2025. • The average hours to complete road system during a snow event is 16. The first 8 hours after snow has stopped is to clear the streets and alleys. The other 8 hours are spent clearing snow piles off of the roads and finish clearing trails. This report was published on the City’s website www.belleplainemn.gov on the 5 th day of May, 2026. Page 11 of 47 ## BELLE PLAINE CITY COUNCIL ## RESOLUTION 26-054 ## APPROVING 2025 PERFORMANCE MEASUREMENT FOR THE CITY OF BELLE PLAINE, SCOTT ## COUNTY, MINNESOTA WHEREAS, Benefits to the City of Belle Plaine for participation in the Minnesota Council on Local Results and Innovation’s comprehensive performance measurement program are outlined in MS 6.91 and include eligibility for a reimbursement as set by State statute; and WHEREAS, Any city participating in the comprehensive performance measurement program is also exempt from levy limits for taxes, if levy limits are in effect; and WHEREAS, The City Council of the City of Belle Plaine has adopted and implemented at least 10 (ten) of the performance measures, as developed by the Council on Local Results and Innovation, and a system to use this information to help plan, budget, manage and evaluate programs and processes for optimal future outcomes; and ## NOW THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF BELLE PLAINE, SCOTT COUNTY, MINNESOTA, THAT, The City will continue to report the results of the performance measures to its citizenry by the end of the year through publication, direct mailing, posting on the city’s website, or through a public hearing at which the budget and levy will be discussed and public input allowed. BE IT FURTHER RESOLVED, The City Council of the City of Belle Plaine will submit to the Office of the State Auditor the actual results of the performance measures adopted by the city. The adoption of the foregoing resolution was duly moved by Councilmember __________ and seconded by Councilmember ________, and after full discussion thereof and upon a vote being taken thereon, the following Councilmembers voted in favor thereof: and the following voted against the same: Whereupon said resolution was declared duly passed and adopted. Dated this 4 th day of May, 2026 ## ATTEST: ___________________ _______________________ ## James Evans Dawn Meyer Mayor City Administrator Page 12 of 47 ## MEMORANDUM ## DATE: May 4, 2026 ## FROM: ## Dawn Meyer, City Administrator ## AGENDA ## ITEM: Resolution 26-055 Declaring Certain Equipment as Surplus and Authorizing transfer of the 2004 Enclosed Trailer from the Fire Department to the Public Works Department. ## BACKGROUND/ ## JUSTIFICATION: The Fire Department has determined that a 2004 enclosed trailer is surplus equipment. The Public Works Department has expressed a need for this trailer. The trailer is a 2004 Interstate Manufacturing Inc. enclosed trailer, measuring 7' x 16', with an estimated used market value of $4,500.00. If approved, funds in the amount of $4,500.00 will be transferred from the Public Works Capital Fund to the Fire Department Capital Fund to complete the transfer of the trailer. ## FISCAL ## IMPACT: Transfer of funds from Public Works Capital Fund to the Fire Department Capital Fund. ## STAFF ## RECOMMENDATION: Approve Resolution 26-055 Declaring Certain Equipment as Surplus and Authorizing transfer of the 2004 Enclosed Trailer from the Fire Department to the Public Works Department. Page 13 of 47 ## CITY OF BELLE PLAINE ## RESOLUTION 26-055 ## A RESOLUTION DECLARING CERTAIN EQUIPMENT AS SURPLUS AND AUTHORIZING ## TRANSFER OF THE 2004 ENCLOSED TRAILER FROM THE FIRE DEPARTMENT ## TO THE PUBLIC WORKS DEPARTMENT. WHEREAS, the Fire Department has determined that a 2004 Interstate Manufacturing Inc. enclosed trailer, measuring 7' x 16', is no longer needed for departmental purposes and has deemed it surplus equipment; and WHEREAS, the Public Works Department has identified a need for said trailer for operational use; and WHEREAS, the estimated fair market value of the trailer is $4,500.00; and WHEREAS, it is in the best interest of the City to reassign existing equipment to meet departmental needs in a cost-effective manner; ## NOW THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF BELLE PLAINE, SCOTT COUNTY, MINNESOTA, THAT: the 2004 Interstate Manufacturing Inc. enclosed trailer is hereby declared surplus by the Fire Department and approved for transfer to the Public Works Department. BE IT FURTHER RESOLVED that upon approval of this transfer, funds in the amount of $4,500.00 shall be transferred from the Public Works Capital Fund to the Fire Department Capital Fund to compensate for the value of the equipment. The adoption of the foregoing resolution was duly moved by Councilmember __________ and seconded by Councilmember ______________, and after full discussion thereof and upon a vote being taken thereon, the following Councilmembers voted in favor thereof: and the following voted against the same: Whereupon said resolution was declared duly passed and adopted. Dated this 4 th day of May, 2026. ## ATTEST: ___________________ _______________________ ## James Evans Dawn Meyer Mayor City Administrator Page 14 of 47 DATE: May 4, 2026 ## TO: Mayor Evans, Belle Plaine City Council Members ## FROM: Todd Otto, Public Works Superintendent ## RE: Public Works Department Report  M.D.H. sampling is performed & MPCA reports are submitted monthly by Public Works.  Locates and inspections are performed as required.  Public Works crew continues to perform monthly water meter readings, service work orders, monthly maintenance of filters and generators, monthly fire extinguisher checks, installation & repairs of street signs, mechanical repairs, hydrant inspections, jetting sewer lines, cleaning catch basins, street sweeping, and maintenance of all City fleet vehicles, and/or general maintenance or work order requests for City-owned facilities.  Public Works certified tree inspectors continue to monitor & perform inspections of trees on City and residential properties reporting EAB. Staff is utilizing GIS software to generate a master list of the tree canopy on City-owned properties. Marking of infected trees & stump grinding at various locations throughout the City continues. ##  Recreation Department Events for April/May: Archery Park: Archery League: Fridays, May 1, 8, 22 from 5:30 pm – 7:30 pm; Open Archery: Tuesdays, May 5, 12, 19 from 5 pm – 6:30 pm. Court Square Park: Disc Golf League: Thursdays, May 7, 14, 21, 28 from 6 pm – 8 pm. Downtown: Music & Food Trucks, Wednesday, May 27. Live Music from 5 pm – 8 pm, Food Trucks & Business Specials from 4:30 pm – 8 pm. Heritage Park: S.W.A.T.T. Run; Saturday, May 9 – 5K @ 9am; Kids Run @ 10 am; Summer Kick Off Party: Saturday, May 30 from 5pm – 8 pm. Union Square Park: Horseshoes: Mondays, May 4, 11 & 18 from 6 pm – 8 pm. ## Upcoming Events: Aquatic Center: 2026 Opening Day: June 6 at 11 am; Closed for BBQ Days, Last Day: August 31 Century Park: Pickleball Clinic: Monday, June 8 starting at 6 pm; Pickleball Tournament: Sunday, June 14 starting at 10 am. Downtown: Music & Food Trucks, Wednesdays, June 10 & 24, July 8 & 22, and August 5 & 19, Live Music from 5 pm – 8 pm, Food Trucks & Business Specials from 4:30 pm – 8 pm. Union Square Park: Horseshoes: Mondays, June 1, 8, 15, 22, 29 & July 6 from 6 pm – 8 pm; MN Valley Community Band: Tuesday, June 9 starting at 6:30 pm. Food trucks will be on-site; Makers Market runs from 4 pm – 8 pm.  Public Works crew continue repairing potholes using hot mix for the season. Approximately 7-ton of cold mix was put down during the cold months; 1.52 ton of hot mix has been put down to date.  Public Works crew continue with the maintenance on all storm ponds to include removing trees and brush and continue to trim trees on public properties.  Public Works crew continue to perform necessary repairs, maintenance, and inventories of the parks and ballfields.  Public Works staff attended training: One (1) Public Works employee attended the 2026 Safety & Loss Control Workshop; two (2) Public Works employees attended the 2026 One-Day Pump Workshop; and three (3) Public Works employees attended the 2026 Metro Water Operators School.  The Meadow Park dugout and fence project has begun. Concrete has been poured and the fencing has been installed. The dugouts will be built soon.  PW staff met with contractors and city engineer on the upcoming 2026 street project.  PW staff met with contractors and city engineer on the upcoming road project at the WWTF.  PW staff reports that the construction of Well #5 is nearing completion and will be on-line soon. Page 15 of 47 April 29, 2026 D. Joseph Duncan II, P.E. ## City Engineer ## MAY 2026 ## 2026 Street & Utility Improvements Wm Mueller & Sons, Inc. was recently awarded the reconstruction project. A preconstruction meeting was held on April 27, where the Contractor indicated the planned start date is May 11. An Open House was held later that day to allow residents an opportunity to gain additional knowledge about the process, ask specific questions, and indicate any special circumstances that may impact construction. Information for this project has been added to the Construction Projects website located at https://clients.bolton-menk.com/bpconstruction/. There is also a link on the City’s website. ## 2025 Street & Utility Improvements Street, traffic control and trail signage have been installed. Striping the trail crossing will occur this spring following paving of the wear course. A punchlist was provided to the Contractor and this corrective work will occur throughout the month of May. Watch for the final paving schedule on the construction website. Contract completion date is June 12. ## 2026 WWTF Access Road Improvements A preconstruction meeting was held on April 15, which included discussing the Contractor’s approach, schedule and private utility coordination. The Contractor has established temporary water service to the WWTF and secured the site. Major utility work is planned to begin May 4. Substantial completion is called for by July 2. This project contains a significant funding package through an Implementation Grant for Wastewater Resiliency from the MPCA. ## Wastewater Treatment Facility (WWTF) The PFA and MPCA have published final versions of the Clean Water Revolving Fund FY2026 Project Priority List (PPL) and Intended Use Plan (IUP). This expansion project is ranked in the fundable range and securing a spot on the IUP qualifies the project for low interest loans, but more importantly opens the opportunity for Point Source Implementation Grants (PSIG). At the current cost estimate, eligible items total approximately $8M. The passage of an infrastructure bonding bill this year would be necessary for this program to be a potential funding source. ## Pavement Maintenance The annual pavement maintenance project was awarded to Pearson Brothers. The award included the base bid and both alternates. Work is expected in mid-late June. ## TH25 / Main Street Mini-Roundabout Final plans have been passed through District review and are now at the final stage, MnDOT Central Office. If awarded, the project has flexibility to occur either in fall, or the 2027 construction season. The project does involve municipal utility replacement within the footprint of the surface improvements. Page 16 of 47 ## ADMINISTRATION REPORT DATE: May 4, 2026 ## TO: Mayor Evans, Belle Plaine City Council Members ## FROM: Dawn Meyer, City Administrator ## RE: Administration Report ## PROJECTS AND ACTIVITIES 1. City staff met with Belle Plaine Schools representatives regarding the school facilities. 2. Attended multiple meetings regarding the Belle Plaine Police Department Design. 3. Virtually attended SCALE Feasibility meeting. 4. Facilitated the Waste Water Treatment Facility and Water Treatment Facility Tours for Council. 5. Virtually attended the League of Minnesota Cities Webinar regarding Data Practices. 6. Attended the Ambulance facility walk through. 7. Virtually attended SCALE Executive Meeting. 8. Met with individual from the Fire Foundation regarding the City’s social media policy. 9. Attended Fire Department Meeting with officers regarding policy management. 10. Virtually attended SCALE Service Meeting. 11. Met with potential new liquor establishment with Administrative Assistant Eyrich. 12. Facilitated the 2026 Improvement Project Open House. 13. Facilitated Arbor Day Tree Planting. 14. Facilitated use of Council Chambers for the Historical Society Tours of the Mural. 15. Facilitated multiple data requests. ## 16. Reviewed Large Assembly permits 17. Reviewed, approved and advised on Mobile Food Unit applications. 18. Attended the State Capital with Community Development Director Smith Strack, Mayor Evans and Councilmember Hartmann. 19. Managed HR tasks, meetings, policies and personnel issues. 20. Attended the Public Works and Fire Department monthly meetings. 21. Department Head meetings continue weekly. 22. Continuing to monitor and track the list of on-going projects. Page 17 of 47 Page 18 of 47 4/26 Manual + E-Checks Page 19 of 47 Page 20 of 47 Page 21 of 47 Page 22 of 47 Page 23 of 47 Page 24 of 47 Page 25 of 47 Page 26 of 47 Page 27 of 47 Page 28 of 47 Page 29 of 47 Page 30 of 47 Page 31 of 47 4/26 Manual Check $796.91 ## Grand Total 129,954.50 Page 32 of 47 Page 33 of 47 ## MEMORANDUM ## DATE: January 20, 2026 ## FROM: ## Dawn Meyer, City Administrator ## AGENDA ## ITEM: Pickle Ball Courts at Century Park. ## BACKGROUND/ ## JUSTIFICATION: At the January 20, 2026 City Council meeting, the Council voted to table Resolutions 26-014A and 26-041B. Following that action, the City solicited updated quotes for the project. Staff is requesting direction from council on how to proceed. Options include: • Moving forward with the project using the updated quotes listed below, • Moving forward with the project while securing three quotes for each item, or • Choosing not to move forward with the project as this time. The Parks Commission reviewed the project at the February 17 and April 20 meetings and continues to recommend moving forward with the project using Parks Commission funds. Attached are the original memo and updated resolutions from January 20. ## Updated March quotes: ## • Concrete – AJ’s Construction Geothermal, Inc. $25,200.00 • Surfacing/Painting – RDH Drywall $27,700.00 • Equipment – BSN Sports $1,289.26 • Fencing – Pass Fencing $32,405.00 • Benches – Belson Outdoors (2) $1,690.00 For an estimated total cost of $88,284.26 Previously estimated cost of $70,979.26 ## For Council consideration: • Resolution 26-014A Authorizing Pickle Ball Courts at Century Park. • Resolution 26-014 B Denying Authorizing Pickle Ball Courts at Century Park. ## FISCAL ## IMPACT: Funds from Parks Commission Funds. ## STAFF ## RECOMMENDATION: Review and action. Page 34 of 47 ## MEMORANDUM ## DATE: January 20, 2026 ## FROM: ## Dawn Meyer, City Administrator ## AGENDA ## ITEM: Pickle Ball Courts at Chatfield Park. Resolution 26-014A Authorizing Pickle Ball Courts at Century Park. Resolution 26-014B Denying Authorizing Pickle Ball Courts at Century Park. ## BACKGROUND/ ## JUSTIFICATION: The Parks Commission has received multiple requests from residents for the addition of Pickle Ball Courts at Century Park. After discussion, the Commission requested cost estimates for the project. The Commission subsequently reviewed the estimates for the installation of Pickle Ball Courts at CenturyPark and recommends moving forward with the installation, utilizing Parks Commission funds for the project. The Public Works Committee reviewed the request at its November 12 meeting, where a consensus was reached to not recommend moving forward. As the Parks Commission is a recommending body, it is requesting that the City Council review the proposal and make a final determination regarding the installation of Pickle Ball Courts at Century Park. The November quotes are as follows: ## Concrete – AJ’s Construction Geothermal, Inc. $15,200.00 Surfacing/Painting – RDH Drywall $26,200.00 Equipment – BSN Sports $1,289.26 Fencing – Pass Fencing $26,600.00 Benches – Belson Outdoors (2) $1,690.00 For an estimated total cost of $70,979.26 Note: quotes were received in early November and prices may have fluctuated. ## For Council consideration: Resolution 26-014A Authorizing Pickle Ball Courts at Century Park. Resolution 26-014 B Denying Authorizing Pickle Ball Courts at CenturyPark. ## FISCAL ## IMPACT: Funds from Parks Commission Funds. ## STAFF ## RECOMMENDATION: Review and action. Page 35 of 47 Page 36 of 47 Page 37 of 47 Page 38 of 47 Page 39 of 47 Page 40 of 47 Page 41 of 47 Page 42 of 47 Page 43 of 47 Page 44 of 47 Page 45 of 47 ## CITY OF BELLE PLAINE ## RESOLUTION 26-014 ## A RESOLUTION AUTHORIZING THE INSTALLATION OF PICKLE BALL COURTS AT CENTURY ## PARK WHEREAS, the Parks Commission has received multiple requests for the addition of Pickle Ball Courts at ## Century Park; and WHEREAS, the Parks Commission reviewed cost estimates for the installation of Pickle Ball Courts at Century Park and recommends proceeding with the project using Parks Commission funds; and ## NOW THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF BELLE PLAINE, SCOTT COUNTY, MINNESOTA that the installation of Pickle Ball Courts at Century Park is hereby authorized, and Parks Commission funds are approved for use for this project. The adoption of the foregoing resolution was duly moved by Councilmember ____ and seconded by Councilmember _____, and after full discussion thereof and upon a vote being taken thereon, the following Councilmembers voted in favor thereof: and the following voted against the same: Whereupon said resolution was declared duly passed and adopted. Dated this 4 th day of May, 2026. ## ATTEST: ___________________ _______________________ ## James Evans Dawn Meyer Mayor City Administrator Page 46 of 47 ## CITY OF BELLE PLAINE ## RESOLUTION 26-014 ## A RESOLUTION DENYING AUTHORIZING THE INSTALLATION OF PICKLE BALL COURTS AT ## CENTURY PARK WHEREAS, the Parks Commission has received multiple requests for the additional Pickle Ball Courts at ## Century Park; and WHEREAS, the Parks Commission reviewed cost estimates for the installation of Pickle Ball Courts at Century Park and recommends proceeding with the project using Parks Commission funds; and ## NOW THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF BELLE PLAINE, SCOTT COUNTY, MINNESOTA that the installation of Pickle Ball Courts at Century Park is hereby denied. The adoption of the foregoing resolution was duly moved by Councilmember ____ and seconded by Councilmember _____, and after full discussion thereof and upon a vote being taken thereon, the following Councilmembers voted in favor thereof: and the following voted against the same: Whereupon said resolution was declared duly passed and adopted. Dated this 4 th day of May, 2026. ## ATTEST: ___________________ _______________________ ## James Evans Dawn Meyer Mayor City Administrator Page 47 of 47