push my button inches away from the thing there. Um, get a motion to approve the uh agenda. So moved. Second. Moved by Kate, second by Josh. All in favor? I. All right. Any presentations? See none. Public comment. Anything that's not on the agenda? No public comment. No. Did you have something you wanted to talk about? You're on the agenda. I am. Oh, you are? Yep. All right. Nope. motion. If it's about the mailboxes, you're on the agenda. Well, I assume that you were here, so that's why. Okay. All right. Anybody need to review anything on the consent agenda? Motion to approve consent agenda. Second. All in favor? I I struggling All right. Is there any public hearings? No. Anything for general business? No. Go to reports. We'll start with administration. Melbox, I assume. So, this is an update for the council. concerns that were raised by and by Charlie at previous meetings staff has looked into the issue and so that you have just basically outlines a little bit more information because previously when I showed the council it was spontaneous there's a lot of information around so this kind of summarizing staff long and Mr. Prius and Mr. Sawyer came and expressed concerns related to a set of mailboxes bank that was located between their two homes. Um basically regarding the location and they were asking for generally for the city to do something um council direct staff look into the issue which couple basic findings and Brandon who's been working on this issue elaborate on it but basically that mailbox has been essential location forast at least 15 years. Um the city does not private property owners located. Um there were concerns related to referring it was our understanding discussions that traffic that came through driveway primarily because the mailboxes were left to construction project. One of the things that we need to point out is that there is no inherent right to access. The other thing that we found is we investigated the potential for relocating the mail boxes. Postmaster responded that you can relocate them but they need to remain on the same side of the street because of the route and direction is traveling. So they located to the north or to the south. Sawyer's yard which was one of the potential solutions that was ident that's not possible. So based on our particular findings related to this staff plans unless otherwise directed by the council to approach property owners and advise them that we could scrunch the mailboxes closer together. Upon detailed review, we found that they're a couple feet the mailbox is a couple feet longer than it was previously. when we remove project and put them right back. They're slightly further apart contractor pieces of it. So, we could scrunch it back together. Um, aside from that, the issue of the mailbox isn't a city issue and look at that matter between between the private property owners as neighbors and their discussion with the USPS. We don't see that there's a role for the city's specific said we can go back. So that would be our intent to proceed and respond to property owners unless provides other And just to recap, I mean, we as a city are not saying that they can do I mean, the options are there for the property owners to do what they need to do as long as they comply with whatever the USPS postmaster requires on their end. And then they're not over any setbacks or, you know, any of the right away stuff. But primarily related to USPS. So as the mailch was still left down that makes it impossible trespass defer to the city attorney but we looked at previously those individuals don't have a right to drive through trucks all kinds of equip they use Was it approach? It's no different than somebody driving through the way in the right. ilities right access but it's not currently just like properties can go and do what we need to do because we the general public the owners of those properties themselves can't Let's say to park their camper and pull it through there utility shed We understand that. We're just simply saying that they don't have an inherent right to do that. If you don't want people driving across your property, you can tell them not to drive across that area of yours, you still have that right away. The other thing was as a understood emergency services may come through there, but there aren't going through there all the time. That situation is no different than any other property. if they need to get someone's backyard, they'll do what they need to do and can do in order to respond to an emergency situation. I'll let Yeah. I mean, it's not big. completely. Well, and I think if I may, I mean, this is where it's confusing or whatever the the lack it's my understanding is it's not legally technically an alley. Correct. It's I mean so like I couldn't just decide to drive on there myself but Corey could for some utility thing from a city perspective and so that's where I we keep saying I mean it's not an alley as far as I understand. So the curbon gutters actually are there appropriately to because it's not if it was technically an alley we it would have been built differently because we would have had to comply with the the improvements or or whatever. So I guess either I'm confused or like just how we're talking about it feels we made a decision to put all the utilities maint tipping issues. So, we did make that decision, but the mailboxes are right. But what this really comes down to is people are driving through the yard, but they don't have a right to drive through. So, they have no other choice. When you say you say to go there, it's a rental house. I'm not there, but there are tracks there. So, they're driving over onto your driveway. It's no, it's no different than them driving on the unopened street that's there. Both of those areas are your property and you get to treat them the same. So, can I just ask a really dumb question? Could we How much space is on either side of the drive that goes up the alley? That's not really an alley. Okay. Could could you take some of them and put them on the curb side and then take the other half and put it on the other side where the curb is and then that opening is still there and then they're not going onto your driveways. There's only a foot up between Yeah, I know. I'm just looking. Well, and I say don't move the damn mailboxes. People shouldn't be driving in your yard anyway. I mean, it'd be like them driving up in my yard. I'd be looking at them like they're nuts. I'd call Chief and be like, I gota like it it just it boggles my mind that like that there's a practice that may have been established over the years, but it was done with the permission to tell you parked in rights of way. You have to be parked on your own property. That's a separate that's a separate issue. There are people that have rights to be through there. The utility companies that are working the right way, the city, people that have infrastructure, have need to do work in that, but the general public, a neighbor doesn't have the right to drive through there to get access to their Well, and I would say the city or utility companies aren't just going to drive through there unless they have specific work to do either. So it's not like just a road or you know anyway. So it's got to be for a purpose. It would be similar to you any other homes right there but they don't have the right to have the right to drive through. So, it's a right, but it's not right now. So staff's recommendation that they feel that they want to allow this to happen and they feel the mail are private property owners can choose to relocate mail to whatever location that they would like to but that would be Well, then I say just move them wherever with correct permission from those people who own the I mean, no. I wish we had jurisdiction. Chief will say, "Well, Amanda told him and I think from a staff standpoint, Charlie, we we believe you." But that doesn't necessarily mean it's a city problem. Because they shouldn't be. They should be going the other way. They should be going up the front of the house or to Webster. And why would they be coming down to Williams? It's hard to access their property. You can talk to your neighbors and say, "Hey, I don't want you driving across my property. You don't have a right call the city and help. Well, yeah, we would enforce that. I mean, that's I think what's problematic is that there are mailboxes in front of the entrance to this. But it's not an entrance. That's the key. Like, it's not an entrance. It'd be like putting mailboxes in the middle of my sideyard. Well, you can put them wherever you want in my yard because But it's not an entrance. It's in front of the rightway. It's a future though. So that'd be like saying that, you know, James or wherever we haven't extended yet is technically a cutout for a road. Doesn't mean people should be driving through there to get out to 91 or something. There's no two ways around. If you would run the curve all the way across, would it make you better across the entire Yeah. For all I'm concerned that two things in fact the reality is not by private property owner being located We don't only there's only two things we touch in the process. We put a curve cut on that right away because people may need to access it to do work people that have legitimate right to be there um now or in the future. Um or it might be improved in the future which we have current plans to do. And we removed the mailboxes during the reconstruction project and we put them back where we removed them. Only difference is they're wider than they were before which we are happy to scrunch them back together if that's what you and the number grown over time, but the amount number that were there at the time before the project and the ones that are there after the project, we can take and scrunch them back together to where they were before the project. We can return it to exact condition supposed to be or we could take out the cut out and put in or an additional expense to the larger public out that that ramp and put it there and then it communicate to people that you shouldn't be there if that's what you're looking and I almost think the wider mailboxes also communicate that though too. So that's why I understand it can be frustrating if people driving on your property but like Josh said maybe a no or Andrew did you say no trespassing sign or something? Yeah. And there's options for spoken with Mr. etc. And we would be happy to get feedback on what you might be able to do that would interfere with people who might. Can we throw a wisecam up on that garage right there and we could for a week and see if per permission of or if if you put up a a camera uh on the garage shed thing there and we could see who's I don't know maybe a month whatever All I can speak to it was my neighbors and I' and if they're pissed about I say it's the city's fault because it's not an alley and and control. It's yours to control utility trucks. But it still it still doesn't get to the point that you public utilities and city need to get through there. So no. So we take the general public out of it. So you stop, we stop, everybody stops driving on there other than those that are allowed to drive in that right away. It still means because the way it's where the mailboxes are. So you guys can move the mailboxes, talk to the property owners, move the mailboxes and allow for that space. Uh would be one hardship. I didn't curb up and make and I think there was no curb. is I didn't bring this problem and neither did the city either because we just put No, no, but we put it according to the way that it's supposed to be. So, and so we did it the way it was supposed to be. So, we did it right now. Those mailboxes arguably shouldn't have been there or could have had other places, right? Again, which is something we don't regulate. And then the postmaster really doesn't care about either as long as they're on the same side of the street as you know the route. So, it doesn't screw that up. mail the resid I didn't change n the changes the city made are normal construction of a road and the problem that you're citing is people going where they shouldn't I don't think Marty app I would take talk to the people that are likely driving through there and indicate my displeasure with it. I want to see you talk to next door neighbor. If you have somebody driving through there and you know who it is, you can contact law enforcement. Would you be okay if they were moved to the north side of your driveway? How many of those mailboxes actually live on William Street? So, so is there just Bear with me, guys. I'm sorry. Is there a way to just those mailboxes and go put them in front of the houses that they belong in front of and have them put them in where they belong. Is there anything that prevents anybody from I mean community service day? Well, just to to remove stuff if I had mailboxes, but I don't. Mine are across the street. So, I'm trying to like equate this to me. If somebody just threw a mailbox in my yard, would I be out of line violating any law, whether it's USPS or anything, if I say, "Get the thing out of my" and I pick it up. I chop it down with my whatever chainsaw and set it, you know, in their front yard or on their front porch. I mean, that's kind of what I'm saying. USPS regulations and federal law ordinances that I would get in trouble and I'd have our open market show up. We don't we don't regulate it. So, from a city, if something did that, somebody didn't like it, it would be a civil issue or it might potentially be an issue with federal post office regulations or law which we have which we cannot speak to here. So if we were to get them all back up here on St. and just keep and there you know everybody on St. You know, I look around the old part of town. That's not the vast majority. We don't have that many for sure. Except for don't Especially on this you own it. Nobody ever approached. Can I say something? In 2009, they built a new post office and being it was so far away, more than a mile. The old town was allowed to put boxes on their house. The post office dictated to us. Four houses, mailboxes in front of my house. The next three houses, the mailbox is going here. The next two houses or four houses, they're going there. It was completely UPS. postal service dictated to us where the mailboxes went. That was in 2009. That's why his mailboxes are not his but are there for 15 years. That's when they were allowed to put them there. And when I talked to postm right here, This was brought up. This is not the first time city is puticted by the USPS. I do have to point out I don't know about that specific location in my years that discussion has never come up with the city to my knowledge, but it is on the opposite side of the street. And what we do know is we were talking specifically that block. The postmaster said it has to stay on that side of the street because of the our vacant lot that city owns is on the opposite side of the street, a block north. So, we don't know if that would be permissible or not. When I spoke to Todd the the postmaster two weeks ago, he said it cannot switch sides of the street regardless. It has to stay on the street. But even it needs to stay on that block on the west side is essentially what he said. on your side of the street between the two roads that are north and south to you. And that just leaves your two properties. last time. I it took a lot of effort to get a hold of poster. I called it wasn't it wouldn't I don't know I wasn't aware of that but I was just told to call him and try to figure it out and that's in fact he said to me I want to meet with you guys first so I know what's going on. My my understanding Charlie it was different. Um my understanding when we talked about this at the last council meeting is that we were going to go on behalf we were going to take the burden of going and contacting the postmaster to find out what they would allow and get back to making promises what the outcomes would be or what we would do based on the feedback but that we would go ask the question that's what we did and we're reporting that back to the council tonight and then getting direction from them as to what we would to tell you guys he said I don't know what Yeah. And there's nothing that precludes you or the other property owner or who have mailboxes there from meeting with the postmaster. Is there any mail on St. Mary Street right now? I we don't know question. Do you recall ever driving out there and seeing a mailbox on St. Mary's? Not specifically. I don't know. I just I'm having a hard time with this because if it were me, I would personally take and chop down whatever St. street mailboxes there and bring them back to their house and say those because then you would only have you and Marty on your spot and it would not interfere with the cutout for the rightway. That's where I'm at. It would only be mine because Marty's in front of his house. Okay. So then it would just Yep. So we're talking I mean from this picture there's what five others, six others. Hey, can you tell me another solution that would be at significant cost to the taxpayer is we could put surmountable curb along a wider stretch of street which would allow people to drive into their yards but not on their driveways. But that would be a significant cost. I don't think it's our job to police human behavior. I there's nine other mailboxes there that are not yours and most of them are from St. Street virtually all. That makes no sense. That makes absolutely no sense. My other idea was you take them all except for yours and you take them and bring them all the way south. Go around the corner and put them right there in between the back of Marty's backyard and does the gsi say whoever's house that is. This is But that would really make St. Mary Street upset. Well, I'm sorry. I'm moving it out of another be right in there back there. Yeah. So staff's recommendation is that those are all really good potential ideas. We're just stating that it's not the city's responsibility to facilitate that. That's a neighborhood discussion. Is there a way that the city can help facilitate that conversation with the neighbors or not? We will do whatever you tell us to do. But if we facilitate that conversation, we're inserting ourselves into a topic area of which we have no authority, no responsibility, and it will become it will become a city project. I mean, I mean the qu the question is so we we can facilitate it. We can call an open house and have the neighborhood meet on the corner and say hey these two mail property owners don't like these mailboxes here. We want to move them to your yard and then we will facilitated it. Any actual solution really doesn't I mean if we just educate them and say they they shouldn't be here. This is your mailbox. you should be taking. But that's we can't say that because we don't stop right now. Just send them a link to this video and say go watch the city council meeting and uh we get to 7:38 p.m. uh today on mailboxes to your own property. I would strongly recommend though that before any mail get there's some serious compensations because when the mail stops getting it turns into call I'm not I'm not realistically going to go chop these down. That's just what I feel like. I'm just thinking that maybe if the staff can't do it, maybe a few of us council members figure out the address numbers that are on these mailboxes and we go talk to them and and but I don't know if legally we can do that. You can do whatever you want as a private individual. You can direct us to facilitate a meeting. We can't guarantee any sort of outcome and we can't Yeah, we can't we can't force any outcome, right? Because it's not our we can invite people to be in the same place at the same time to talk about the project, but we can't compel anything. If there were two of us that went and knocked on their door, they might not even know what happened there and it's causing problem cut allow people to try to sneak or do whatever they're going to do. It forces them to Sure. And then we'll educate them that that that's not an alleyway either and they shouldn't be driving on it. I think I think Josh and I I think Josh and I have made a decision that we will set a time. We'll go figure out what addresses are on there and the two of us will go down and have a conversation with the homeowners and just educate them on where their mailboxes currently are and that that's a right of way. And then what do we do if the mailboxes don't end up moving and they don't and what if the USPS doesn't allow them to be moved under that street? They have to. That's my concern is that if we start there, we don't get our desired outcome. We're right back here. Well, then I'll swing in and talk to the USPS postmaster and ask I'm guessing the owners don't know. have their boxes in their front yards and they probably appreciate it instead of driving all the way to the back side of the neighborhood to get the mail go all the way back just in case. I agree. I mean, I think they saw one and they saw another one. When the person puts out the recycling tomorrow when it's not really recycling, I still put mine out even though I know it's not, but I don't want to be wrong. I mean, and yeah, is that okay if we do some leg work on our part and then everything is wonderful. Much appreciated because It comes down to how it's laid out and that forces traffic and I know there's not supposed to be traffic there only I can't control and nonetheless it is a right of way for utilities so it would be nice if they could actually access the right of way instead of going onto your driveways because it's pretty mean 18, right? I have no problems going in to the USPS, talking to them about St. Mary Street between Williams and Webster and say, "Hey, where can we put a mailbox or two or nine?" and uh then going with Josh and knocking on the doors and just educating them about that. Hey, did you guys know you can actually have your mailbox here? And But it will be their responsibility to move it and we'll make that clear because the city is not going to move it to wherever the USPS says that it can go. But we can at least help facilitate the conversation with your neighbors and say, "Hey, have you thought about this that you can have it closer to your house? Hopefully. We obviously we don't know that until we talk to USPS, but Okay. You're bigger than I am. Are you currently living in the house or is it still a rental? Yep. Is that okay, Tom? You guys can do whatever you want. You can direct us to do whatever you want. It's up to you to decide what our appropriate role. We can just tell you what actual legal authority or responsibility. I don't want to get arrested by my own PD for doing something stupid. Chief Josh has a chainsaw. I might be able to see the trees. I'm thinking that they will be happy. Thank you. There is not uh there's a report in your um packet if there's any questions or commentary on that. Happy to answer any questions. Still no jokes yet though. Anything else? development that we haven't already discussed. Nothing. Our meeting was canceled this month. On a related note, and I'll ask Kate to maybe expand on that, there had been this lingering question of whether or not Fire Rescue Days was going to spin off at some point into a separate nonprofit or go under the umbrella of some separate entity from the city. The city would move maybe into a partnership or member mode. Um, I was advised at the last committee meeting that that is no longer a discussion and it's anticipated that it will still continue to be a city event for the foreseeable future. Um last executive board meeting was primarily um a discussion of upcoming meeting topics. One of them is over the rema second half of the year is a discussion related to the fire service changing fire service with a related issue of rising costs for township contracts. It's an issue. It's a growing issue but it's also an issue for cities. Things cost more. Um, I was volunttoled that I was going to be helping organize that scale topic and may end up serving on a panel for it just because within the county I'm probably one of the most experienced people on the topic. So, um, the city of Savage is also taking a lead even though they have no contract to townships um, on on the issue. So, they're also helping with it and actually the Savage administrator is kind of taking the lead on it. So that helps. The other issue was just the updates within the legislature um provided by um Tony Albreight uh the lobbyist for scale specifically on the housing legislation. Uh he reported that you know you're past all the deadlines for bills and stuff to be heard. But there's that crazy time when you are at the end of the session and there's five people making all the decisions about legislation and conference committee and omnibus bills where stuff that maybe even wasn't previously heard all of a sudden can slip into various pieces of legislation unexpectedly. So right now it's uh cautious optimism that some of the worst legislation didn't progress past a certain point, but the viligence aspect of staying aware in case it sneaks in in the last few days of session or what's most likely special session. uh service delivery just um we covered the same topic related to fire. The big issue was we got a presentation related to the insurance consortium where we are at this particular point in time. We're getting um in the next few months we're going to get really into the governance aspect of what that would look like. Um and what it'll really come down to is what decisions do you have as an individual member? What decisions are made by the larger group? and also talking about who has the votes. Right now under state law, it's one vote per entity, but there is concern that the county specifically, but the larger members, is that fair? While they shouldn't be able to control the whole vote, if they're more than 50% of the participation, is it fair that they only get one vote? So, those will be some of the things that'll be discussed and we get further into. I would expect that I would be coming back to you guys late summer, early fall with a, hey, this is what governance is going to look like. Are we in or out for further discussions? No. Haven't had a meeting since the last meeting, so nothing there. Discussion by councel. policy. You want me to kick it off? Yeah. So, I mean, this is really too I think just is there an interest to even look at this topic uh or this policy. Um there was a recent request for a proclamation and which I hadn't even thought about a proclamation in however long because I don't know how many we've actually done in the 10 years that I've been on council. probably call on my hand one hand which then started getting me thinking of are we how I would even know from a staff's perspective how many do we get requests for proclamations uh and is this policy too restrictive uh because the one request recent one seemed like a reasonable one wasn't controversial whatever had all the pieces and then so it just got me thinking about the policy so stop there because we don't need to go into the weeds tonight if there's no interest in revisiting this uh or looking at it. So, what about it would you want to change? Well, my question would be, are we too restrictive? Because, like I said, I can't remember the last time we did a proclamation, and there are other cities that do more of them. Now, you can argue if it's good or bad or whatever, but in the spirit of being a good partner to our residents, don't want it to be hard. Uh, or we're the only ones saying no to these, if we don't ever get them, then that's a different topic. But like this one in particular, Lakeville is doing it. Uh New Prague is doing a proclamation. Other cities are doing a proclamation. And we're the only ones or I don't know if we're the only ones. We denied the proclamation because it didn't meet the criteria in our policy. So that's what got me thinking about it. Again, whether that specific proclamation was good or bad or whatever doesn't really matter uh to this topic. So just a little bit of background. Um for the longest time, we did not have any sort of guidelines. So it was me with whoever was mayor at the time kind of going do we need to ask the council on this? Did the mayor make the call? There wasn't a clear process. And so um at the time uh Joe and I said we should come to the council and get a clear guidelines on how we handle proclamations. Now our process may be different than other cities and with regards to how they do it. There were two I you might say some key overarching elements that the council and the mayor agreed on is one um the mayor did not feel comfortable making the call for the rest of the council about what should be a proclamation and not that it should have some guidance given the fact that you can't call up every council person every time a proclamation comes through. Um we needed to establish guidelines. They were by nature intended to be exclusive to a certain degree, meaning that it shrank the box to things that would not be problematic. Um, generally it had to be associated with something local or associated with the city, couldn't be controversial in nature, etc. So, the box was made small enough that it was unlikely that something that would be a trigger item fell into the box. So it was intentionally made small enough that it was everything would be safe, so to speak, and it was things that everybody thought universally everybody would be okay with. The challenge is as you start to grow the box, there's something that may check the same criteria, but might be an issue um with it. And there's a discussion. There is no perfect there's nothing perfect about how you approach it. It's up to the council on how they would want to approach it. But those were kind of the overarching sentiments when we developed the when we developed the policy. And maybe just for additional context, you know, so this particular request was from a teacher at Eagle View, uh, Miss Drezen who does special ed and she does a whole bunch of other things there. Um, and she brings uh therapy dogs into the school on a regular basis. uh over to the Mayo Clinic in in New Prague, Malestraana, the assisted living in New Prague, the library here in town. And so she like is super act she's super passionate about it and she's just an awesome person. I believe her son lives in town is also a teacher at Eagle View. So there was that connection to the community. Um so this was a request for April 30th for National Pet Therapy Day. and like she's so passionate about it and it seemed like it fit resident uh at least a connection to a resident here teaching at the school in town. So that's where I started questioning why why can't we support something like this? It didn't seem controversial. Um so so in that case none of that information was provided in the request and but it was in the sense of when I forwarded it to everybody it included that information. cell and that was sent well and it was sent to info@ci.nm DNM our email on March 23rd and so I read I just read the email from that. Um so and that's where again I don't know if they didn't fill out the form and because there's certain things you know in our policy it says you have to include your name and and check all the boxes. Um so I mean yeah and related to the nature of the issue we don't currently we don't get a lot of these requests coming in. it tends to be really cyclical and quite honestly it tends to be whatever is happening in the larger world at the time. When things are more political, you tend to get more of them. And there's different ones. There's things like this that I think everybody would agree that is non-controversial, but uh somebody in Elely asking us to pass a resolution related to the preservation of the Boundary Waters is probably not controversial either. but does is it in our lane and is it local? Those are some of the things that the policy tried to sort out. So, um there's anytime you have the box at a certain size, there's going to be something that everybody would agree, you know, wouldn't be a problem that's outside the box. The problem is there might be other requests that check the same criteria that everybody would not agree would be perfectly safe. And that's the challenge of just having the guidelines. um we tend to not have a lot of local requests for local things. Usually it's something like this or something that's related to like a larger policy issue and some special interest is looking for the city council. The other thing I'd ask the council to think about is who are you doing it for? Um uh generally I I'm be honest we might have seven views of the meeting tonight and half of them are going to be staff maybe looking at it. So when you're doing the proclamation what's the purpose? It's usually so that some entity can take those and then take them to push some sort of a policy or be able to say hey these people supported it. um or uh to be able to hold you guys as public officials accountable that you publicly supported something. Um and then you have stuff like Mr. Baltus being the oldest living male in the United States type of item which is just and you are doing it for that person. Um so if we want to look at it that would be the one thing I'd ask you to think about ahead of time. What's the purpose of doing the proclamation or recognizing an individual? because that will set the framework for any policy that you might have related to it. Josh, if you want to review it, I'm okay reviewing it. Yeah. I mean, and I didn't read the policy in great detail. Uh so, if there's even an appeal process or or some process because like this one just seemed like a no-brainer. It's like, okay, why did we deny that or not do it? Maybe deny is not too strong of a word, but we didn't go through with it. Uh maybe we didn't have all the information. So, did we follow up and ask for that information? Just, you know, we we we don't um we just don't we don't go quiz people about it. We take it based on Facebook. We communicate even. So, even the customer service aspect, my understanding is she may not have even gotten followed up on on it. So, then that's a customer service thing that I just And I'll be honest, we probably didn't. We don't respond. We get these things. They come in from all over the place. You just said we don't get a lot of these on a regular basis. No, but we when we get them, we don't respond because when we do get them, they're usually clearly outside of it. We don't we it has been our practice not to respond to them. In a lot of cases, they send them out blanket to a large number of organizations and they're not expecting a response. So, we simply if we're not going to do it, we simply But we have a policy to do it. So, I guess this is where I'm going to really push back because I think then we're just saying we don't do any proclamations and we're not going to respond to anything that comes in via email for a proclamation even if it checks all the boxes is what I heard you just say. And maybe that's not what you intended to say, but it's like we do a proclamation. We'll provide them with a copy of the proclamation. But we get it's like getting I hate to say it, but it's kind of like getting junk mail. you you get this stuff in your inbox with generally it's just broadcast proclamation requests from organizations across a spectrum of people they're asking to do it and so we don't when we're not if it's something that doesn't meet our criteria we simply don't respond to it if you want us to we can well I mean I just this one again I I don't know who monitors that email inbox I mean if anybody would have read it they would have known that it has the connection to the community and the names of the people that you know I mean we know names of folks too. So Mary and Mr. I don't even know his name. Mr. Grayson uh at the school. Yeah. Yeah. Uh I mean so it's just where it caught me off guard of like why are we the only one that's not responding to you on this? And that's where it flagged for me. So I'm making a big deal out of it for probably no reason but kind of. In my experience, a lot of other communities do not have as formal of a process with regards to what gets put in. And a lot of those decisions are made by that individual. And there was a conscious decision made by our organization that that's not how we were going to do it. And it makes sense to have guidelines and criteria because I don't even know if there's anything wrong with the policy. The policy might be fine. We just got to act on it and implement it then. uh I guess is also what I'm hearing. So this one, no, this one did not meet the criteria. We specifically examined the request against the policy. In fact, Linda got it and she asked she was like, I'm don't think this meets it. What's your opinion? And I concurred with her assessment based on the information that came in on the request. Okay. We we don't know some of those other things. person does not live in town. They we we went as far as to check our utility records to see if they show up as a resident of the community. They said that they do show the dog at Eagle View, but that does not mean that they are Eagle View or not. We there's nothing indicate that I was a teacher. There's nothing to indicate that this was a formal relationship or anything. So, when we went through based on the actual information that was provided, there may be supplemental information like I know the community. we don't have that and we can only respond to what was in the specific request itself and we went through the criteria and we didn't see anything that clearly checked the boxes. Well, I mean and I I know now we're beling the point we have another mailbox issue. Uh like could it what I would suggest then is we follow up with an email that maybe doesn't have all the information. Fill out the form. Here's the form. Here's the if if we have a form, we have it in the criteria of the policy. Enter in all this information. and then we can make a decision based on that full amount of information. And that may be my fault. I've tried to provide better customer service by not making people jump through all those hoops to fill out the form. And that's my fault. That was an intentional um departure from the policy. Well, so and the reason I got it is my wife is a long-term sub up at the school. So Mary asked my wife of I'm not hearing anything back from the city and can you help me do this? Then I had them forward to me the email. That's how I got it. Okay. What I'm hearing is two immediate things we could do is the council and I'm I'm reading into this would like us to actively respond to every inquiry with it's going or if it's not going, advise them it's not going and why. and that you would like to require us that they fill out a form, a formal form in the future so that we can make sure we get all of the required information to properly assess it. I just want to make it easy for residents or somebody that has a connection to community to be able to do this and and for staff to then be able to facilitate it because on one hand I'm hearing us say we don't ever get these, we don't ever do them, but then on the other hand I'm hearing you say we get them all the time and it's like junk mail and the two don't jive in my brain. If they are a resident of the community, they automatically check one of the boxes. So unless they check a box that automatically excludes it, they would have the ability to do it. I don't think we necessarily need a form, but a response with this like the end of the policy has a proclamation request should include D. And then if they respond with all that information and it checks the boxes, carry on. Yep. Under the policy, if if somebody was a resident of the community and they had made the request and say I'm a resident of the community, I think this is important, they would have checked the boxes and it would have moved forward. If I may, it wouldn't hurt to have a form where each of the criteria are there and they can just check them off and then you kind of you checklist. Yeah. So then you know if the application is complete and we have to act upon it or which criteria do you meet here and then you can follow up with them. Yeah. And and happy to do that but the intent and it was conscious and it was at my direction was told staff don't make them fill out the form because it's jumping through hoops. So, we're intending to actually make it easier and reduce barriers for individuals. No, and I'm not trying to impugn any any motives or anything like that. So, like I'm not No, I understand that. I'm just saying that that that if we not doing it, it's my it was my call and I'll own that. But if you want us to do it, we're more than happy to take that approach. Yeah. I mean, until we're getting inundated and it's like, oh my god, we're getting 50,000 proclamations every day or every week. Uh, you know, it's a different discussion. That's not what I'm hearing. We're not currently. There have been points in time where we I was getting like multiples a week. Um we're not that has not been the case for the last few years. Okay, repeat that one like the mailboxes. Jesus. [Laughter] Motion to adjurnn. Unless anybody else has a motion to I make a motion. All in favor? Hi, I missed you guys.