Shakopee Public Schools — Transcript
Wednesday, January 7, 2026
Truth and Taxation Presentation
Student Voice Edition: Multicultural Education Project
District Office Lease Renewal
Secondary Curriculum Updates (Social Studies & ELA)
Comprehensive Literacy Framework Update
Policy 701: Purchasing Protocols (Second Reading)
Student Activity Addition: Girls Flag Football
Pearson Early Learning Center Calendar and Work Group
Acceptance of the Audit Report (2024-2025)
Elevator Improvements for West Middle School
Votes (6)
District Office Lease Renewal
Moved by Brophy [00:49:55] · Seconded by Aldrich [00:49:57]
The lease for the district office space expires next year. A market assessment found that renewing the current lease is the most economical solution. The recommendation is to renew for three years with an option for an additional three, including a slight rent increase. The lease offers flexibility with an annual termination right. Discussion included comparisons to owning property and concerns about future development near the office location.
Student Activity Addition: Flag Football
Moved by Peterson [00:56:56] · Seconded by Johnson [00:56:59]
The Minnesota Vikings approved a $10,000 grant for a girls flag football league. The proposed budget is $24,000, with $10,000 from the grant and $6,750 from student activity fees ($150 per student for 45 participants). Practices would start in March, with games in May. Discussion covered the one-time equipment costs, the grant's decreasing nature over subsequent years, and challenges related to differences between the Vikings league rules and potential future Minnesota State High School League sanctioning.
Memorandum of Understanding (MOU), Pearson Early Learning Center 26-27 Calendar and 2026 Work Group
Moved by Peterson [01:07:08] · Seconded by Brophie [01:07:11]
The Pearson Early Learning Center (PELC) operates on a fee-based model, making its calendar and funding structure different from K-12 schools. The MOU addresses this by proposing a short-term calendar adjustment for 26-27 to maintain student contact days and establishing a work group for January-December 2026. This group will align PELC programming, calendar, and teacher contracts with K-12 practices, research best practices, and resolve existing contractual anomalies.
Pearson Early Learning Center 2026-2027 Calendar Approval
Moved by Peterson [01:11:34] · Seconded by Brophie [01:11:37]
Building on the MOU, the board approved a one-year calendar for Pearson Early Learning Center (PELC) for 2026-2027. This calendar ensures PELC maintains 170 student contact days (the same as the current year) within a 180-day teacher calendar, unlike the K-12 calendar which reduces student contact days. This is achieved by converting some professional development and workdays into student contact days, with compensatory one-hour weekly PD sessions.
Acceptance of the Audit Report
Moved by Aldridge [01:20:41] · Seconded by Brophie [01:20:43]
The audit report for 2024-2025 received an unmodified opinion. The main finding was a repeat internal control issue regarding the lack of segregation of accounting duties, though compensating controls were noted. Financial highlights included a 2% increase in basic formula allowance, stable student counts, and a 3.4% increase in general fund revenue. The fund balance increased, with the unassigned balance reaching 10% of expenditures, meeting policy. The food service fund showed a significant surplus, while the community service fund had a deficit, prompting plans to rightsize programs.
Elevator Improvements for West Middle School
The project addresses the aging elevator at West Middle School, which is crucial for special education services. The plan involves modernizing the controls and pumps to improve reliability and ensure easier access to parts in case of breakdowns, preventing long-term shutdowns. The estimated cost is $119,450, to be funded through the long-term facility maintenance plan. The discussion touched upon the necessity of the elevator for handicap accessibility and the funding mechanism (LTFM) only covering existing functionality.
Notable Quotes (12)
We have a lease that expires in October. Um, and so we spent some time taking a quick look at the market, trying to determine if there are any better opportunities out there to either purchase, you know, purchase a building to retrofit, move into other lease opportunities, um, and such. And and with that, um, I think we've come to the conclusion that there really aren't any better opportunities that this remains a very economical, uh, solution for you.
As a reminder for those of you that haven't been paying attention, we've also got the right to terminate in this lease um annually. So it really provides ultimate flexibility. Um so um once a year you have the ability to decide not to um allocate funds to this and you can terminate fully.
The National Federation of High Schools, which kind of oversees and sets the rules for like state high school that we adopt or modify, um is different than what the Vikings are doing. Um and so I see that to be a little bit of a challenge. The equipment requirements are different than what the require.
That fee is just set with it's in line with my more expensive activities as well as the other athletics. So, um you know, we're not going to exceed what what they're doing at all.
The primary issue is just that you know K12 is funded primarily by the state whereas finance director was that David was was talking about earlier you got those four funding streams that basically so are you providing free public education to those K12 students but at Pearson it's a it's a fee based program and so that program needs to kind of pay for itself to a large extent and um that money tends to come by um the number of days that you have as student contact.
The whole idea here is to say we haven't really done a deep dive, you know, in terms of how this stacks up from a contractual uh standpoint in a long long time. Um and there's been more pressure across the straight the state across the state for for a long time. Early childhood was not um on the the full teacher contract in terms of pay and benefits and those sorts of things.
The short-term solution is to take some days from those other purposes. So that might be professional development or teacher work days at the end of a quarter where they turn grades around or those sorts of things. Swap those into student contact days for the purpose of allowing them to earn the the same amount of money.
The district really didn't want to lose the PD time. So, as another part of the agreement was to take those 14 hours of professional development and turn those into one-hour uh professional developments one time a week, 14 different weeks over the course of the school year.
The lack of segregation of accounting duties um that the district has been receiving and is very common for districts to receive.
The state is reimbursing us for every meal we serve. Every school district is encountering this issue that their fund balance and food services expand. I mean, we saw it at my previous district. It was just exploding and you could hire more staff when you really didn't need more staff.
We're just bring they're the elevator itself is not changing. It's changing the controls, the pumps and all that stuff so that you know we're bringing everything up to more modern equipment. So that way if something if we do have breakdowns or something like that in the future, parts will be easier to get and less likely to have a long-term shutdown of an elevator, which we could have now.
It is was part of our LTFM, long-term facility maintenance plan. So it's just kind of following up once we got the quote number for the board to see, you know, for yourselves.
Ordinances & Resolutions (7)
Statute requiring the Truth in Taxation presentation.
Voter-approved operating levy for the general fund ($620).
Voter-approved operating levy for the general fund ($310).
Bonds falling off, causing a reduction in General Debt Service.
Policy outlining purchasing protocols for the district, undergoing a second reading.
Agreement to address Pearson Early Learning Center calendar and contract alignment issues.
Independent auditor's report on the district's financial statements.