like to call to order the shocky Public Schools school board work session for June 3rd 2024 Tiffany could you please do the rooll Belz here roopie here Peterson here Smith here Aldridge here Johnson here Mohamed here Michelle here please join me in the Pledge of Allegiance pled to the flag of the United States of America and to theol for it stands one nation under God indivisible with liy and justice for all good evening everyone uh next up on our agenda is uh item three our SA d uh item 3.1 is the staff Awards and retirees for 2024 and here to present is our assistant superintendent Jim clage thank you chair Smith and I I think all of us were there for at least a portion of the event if not the whole event and what a beautiful evening we had amazing Community sponsors um in particular har uh thank them on several occasions for generous donation making the event um all come together but it was a Wonder wonderful night um we had uh we had great staff turn on that was up this year over last year um we honored our teachers of the year um we honored our teachers of teacher of the year candidates and we also honored our retirees um it was great to see all of our administrators there this year they did a wonderful job of um of sharing information about those who had been uh nominated uh for these Awards by their peers um I think one of the things that makes this Awards so special is it is in fact a peer driven event and it's not not Awards chosen necessarily by the district officer folks like that it's it's teachers um really shouting out to their teachers so wonderful T night um you know again can't thank the community for their support enough and um we just have a few slides here that that kind of encapsulate capture the whole of [Music] the big pencils [Music] were they they and they were they were uh uh engrave too right you have the the person by arcave from our uh from our TLC who I believe wasn't here teacher leer as well so he uh he came down here and uh made each one of them [Music] individualize in Smith if I might add those were all donated by imagine most pencils they were over from the project and the peer driven nature of the event is awesome you get to connect with you know all the different staff members across the district and you know and get uh and that that's one of the more enjoyable things I get to do is work with a team to look at the nominations and the reasons for it and uh that's really really cool just amount of respect many many of our people have for the people they get to work with each and every day andly we have over attendees this year correct that was probably [Music] 202 super cool it's so fun to so fun to witness the event and they kind of feel like a a fly on the wall there you know just just observing but uh uh you really get the sense that you know this is a family this community and um just how supportive the teachers are of each other and the staff and yeah it's just wonderful [Music] the emotions that we pouring out people re very tou well that was a big deal that we brought back that had gone away for a while where the retirees were talking to people going hey can we speak at these retirement recognition things and sure why not we'll give you an open mic uh you know you're you're out the door what could go wrong but uh no but it's it's been great they they're just super touching and really really a neat tribute but that came that was feedback that we got that uh we acted upon after we received it [Music] [Music] thank you Jim than you next on our agenda is item four the consideration of the agenda as presented um I want to U bring people's attention to u a new item uh item 7.1 it's an action item uh the consideration to approve the sca collective bargaining agreement that was added uh within the last two hours uh due to the uh the passage uh uh the the approval by the uh the teachers um so uh that has been added to the agenda for tonight but otherwise um it is the same as was posted earlier I'll make a motion to approve that's present second we have a motion by Peterson and a second by broy any discussion see none all those in favor I oppos motion [Music] carries next on our agenda is item five public comment [Music] this is the time where members of the public can participate in the meeting without being part of the meeting agenda a member of the public May address the board on an agenda topic or on another topic we allocate a total of 15 minutes for public comment at this meeting each individual speaker may speak for up to two and a half minutes the sign up for public comment has been conducted online and in person prior to this evening's meeting no one has signed up for public comment prior to this evening's meeting we'll move on to the next item on the agenda next in our agenda is uh item six information portion and item 6.1 is summer programs and here to present is the TLC principal and targeted Services leader Eric service good evening I'm also going to invite um Randy Lin up who is one of the district's ntss coordinators and also has a side gig of coordinating our summer Elementary um program and so we're here to give you a little preview about summer programming um and what it's kind of shaping up to look like for 2024 um in general uh a lot of the programming is um in terms of structure and content delivery um very similar to the way it was last year however we've made a few scheduling adjustments um in order to kind of maximize some efficiencies that we thought could help um in a variety of ways that I'll talk about here as we go through um the different programs uh we do offer five um programs across all of the grade levels K through 12 in the district um you know all the programming all the programs for students in grades K through 8 still fall under the umbrella of targeted Services um and so um a number of those programs do try to identify students that would substantially benefit from Extended Learning throughout the year um the programs in grades 9 through 12 are more more focused on either Credit Recovery or our nth grade program is considered a launch or transition program to really um help those students who are rising into n9th grade have a successful start to their High School career um and so I'm going to start off by kind of letting Brandy take the floor and explain a little bit more about the elementary program and what that's looking like um so our elementary summer school program it's five weeks um we go from mid July till mid August and um we have different themes that we have presented for every single week of our program to kind of keep kids engaged and excited about coming week after week um our first week we have our home Town heroes and we partner with Scott County Public Library and so they come in and they do um sign up for the for the library card and not kids check out books from the bookmobile um we also have our police officers that will usually come and they'll hang out with the kids at recess time so it's lots of fun Community engagement um our second week we have the Great Outdoors our third week is gameology fourth week is uh animals oh wacky Wildlife that's what it is and last week is math scientists and so every grade level kind of has a science experiment that they kind of get to do and participate in so in addition to those themes we also have a focus on reading and also on math so our students kind of get some Camp likee theme experiences but also extra with academics um to kind of give them that lose that may they might need going into the next school year um last year we had about 324 students that were served in our program and this year right now we're at 353 um and then also our kind of registration for our program depends on how many staff that we can get in order to serve during our program and this year currently we have no weight list so we're really excited about that um we are currently getting all those confirmation notices ready to go and I hope to get them to buildings tomorrow so we can get them sent home in backpacks before the end of the school year so that's really exciting for me from a planning perspective um so this year we have 19 classroom teachers we also have two LED teachers that work with our um Second Language Learners and one special education teacher um this year we'll have three possibly four paent professionals that work with us and then something that we added into our summer school program that's a little bit unique probably three or four years ago were Specialists so this year we have um three different Specialists we have a music with her therapy dog we're really excited about this um it's her own dog and she has a great interest in bringing that into the music classroom she did a saber Squad after school program with some of the students over at Sweeney and so she wanted to kind of try to see what this would look like in a summer school program so we're excited to have that one um we also have F fad as one of our specials and then our other one is called um gym math tips so we have a math specialist in our district that loves to do creative things with math and so she's going to be one of our other Specialists with us so yes you could laugh at the puns with that one they're real funny um so that's kind of our elementary summer school program and you know just a big shout out to Brandy and the other coordinators it is a heavy lift it's like a school year Consolidated into five weeks and so all the systems that are required to kind of launch a summer program and execute a summer program that stuff the planning really starts all the way back in late December early January um the other coordinators were also invited tonight they had other commitments and couldn't make it so I'm going to speak um on behalf of the middle level program and like I mentioned before one of the things that we are are trying differently this year is we are stacking all programs on top of each other for the calendar and what I mean by that is um all five programs in the district are running starting July 8 um through either August 1st or August 8th okay we realized that we could get some efficiencies out of transportation that we weren't utilizing before um also there's some efficiencies in some of our other systems as well such as food service and whatnot and so um the month of June Now is really kind of a catcher breath month and the final preps to launch in July which middle school is doing as well um you can see that the calendar um is essentially the same as the elementary program although there is a second tier of busing that happens at this time and so um the middle level program starting at 8:15 um this year we right now are just about at the same place as we were last year with 145 students enrolled um one of the things that we did notice slightly is there is a slight bump up in our ml newcomer learners this year at the middle level um actually a significant bump last year we I think we had nine or 10 enough to kind of just eat buy one section this year we're close to 19 or 20 um it's actually turning into somewhat of a co-taught experience now um something that you'll see also is trending at the high school um but before I get to the high school I want to talk a little bit about the saber launch program remember this is a relatively new program um we launched launch um right right around the preco time I'm kind of a pilot um and then it came back after Co and each year it's getting a little bit more traction this year um it'll be at the high school again and the Freshman um Academy and uh you know it runs 8:15 to 12:15 the focus of this program truly is a transition program and so not only um you know our students is getting a little bit of like geometry prep content a little bit um uh language arts kind of preview content they're also getting um a whole rotation of seal um enhancement which focuses on things like communication how do you connect with a teacher what does an email look like when you need to advocate for yourself um we also do some tech startup during this transition program um as well as a comprehensive tour so people can kind of get grounded who their people may potentially be for support okay this is a four-week program um and students actually earn their first High School Credit in this program so they come into the school year of plus one um after completing their commitment to Graduate Ceremony which is at the end of this program um right now we have 55 students in role that may look like a slight dip don't let that um kind of confuse you because um where we really saw a bump in the numbers was actually in the newcomer part of this program okay and so you know this program is running in the ninth grade Wing we have credit recovery running in the southwest wing and then for 9 through 12 we kind of roll all of our newcomers um into kind of a shared program and that program has seen a significant bump this year and I'll get to those numbers shortly the high school credit recovery program um for the first time is running in July you know typically our strategy has been let's keep kids tethered right after the school year and get them right into Credit Recovery um we're going to step out a little bit and see what happens when we launch this in July um if it's any indicator by our numbers our numbers are actually bumping up from previous years in terms of enrollment and registration so um we are happy to see that um this will continue to be a self-pay Credit Recovery model where students can um come in and test out of some content they may have already developed Proficiency in and then um in some cases students may earn one two some cases maybe more than two credits during this 4we session um one of the things we are trying differently in the credit recovery is we have noticed that especially in the math area um we'll we typically use as our platform um it really it doesn't doesn't articulate very well it's just kind of clunky and we're going through a whole new math sequence and so we are piloting for the first time um more of a teacher created um recovery course in Geometry um just to see if we can get a little bit different results um than the Ingenuity program that we typically use um our newcomer program last year we had nine students this year we have 32 students um and so we've had to recruit another teacher I think a big reason for this bump and a shout out to all of our CFLs in the district they put in hours of communication efforts to really make registration for this program as seamless as it possibly could be and um I think this is the result of their their labor um just want to also acknowledge the coordinators at the middle level Jason Ling is continuing to coordinate that program the nth grade level Michelle Edon who's also a TLC teacher is coordinating that program at the high school level Nicole cap who is our Dean and behavior intervention specialist at the high school and runs at the TLC and runs independent study is also coordinating this program so um right now at the high school we have 257 students registered which is a slight uptick from last year and um we are fully staffed and so things all in all are in a good spot um like brandy was saying this is the time of year where we're trying to get everybody sectioned and get you know all the rosters out and get the communication out to the family so that they can a guarantee they they know they're in a summer program they can plan their summer accordingly so those confirmation notices will go out this week um also be um missed if we didn't talk about masasa masasa is a Community Education based program that kind of is a brother sister program to our elementary um summer Learning Adventure um like last year they will take team in um run their program out of Jackson just like the elementary program right after the elementary program finishes um in the early afternoon and so there are students that have the option for full day programming if they also register for measa um and so it's a great partnership program um and uh it's been very successful it is also student somewhat staffed where they have um mentors or tutors that help make that program possible okay again like I mentioned summer programming is um basically a microcosm of the school year programming just in you know a smaller scale but also a smaller timeline but it still requires all the systems and so you know Palmer bus is a strong partner our Welcome Center making sure students have the information families to register we have all the other partners up here that that help make summer programming go a go and so um I'll just say the n's Academy Champions um decomatic Heart Community Ed our CFLs our food service LTE custodians technology and on and on and so um yeah we're in a good spot do you guys have any questions I have one um and that's in regards to the new C program so those 32 kids those are new students to our district that have never been in our school system before would that be correct new to District oftentimes new to Country okay and so um you know typically they'll have a multilingual or an e level of a one or a two and language development and language acquisition and learning how a school system operates is kind of like the the primary objective of that newcomer program in the summer so not like students coming from sax or something no no um but to that point I think you know um Cher Smith I think it's important to note that when we do our summer programming and and we're communicating with the community um we include Sachs and some of the otherr schools in those conversations so if there are students um that we can serve and it makes sense based on our criteria we'll scoop them L is exciting like like seeing all the the great plan on I've really seen this all when I since I've been on the board so I appreciate all the hard work and through Co and it's really become good program so thanks for your effords because I know you've been involved in for several years thank you I did get to witness the my launch graduation U I guess I'm guessing Co but that was super inspiring just to see these kids and how excited they were they they treated it like an actual you know graduation ceremony yeah and and the idea is to give him a tangible vision of what they're really shooting for in high school and have them dress up a little bit show them what a diploma looks like and I'm walk through an exp very thank you and if any of you are available July 8th I'm always looking for adults to help us get our little kids to the correct classrooms so just thought I solicit your help right now while I'm here in case you don't have anything happening at 7:30 in the morning on Monday July 8th you're welcome to come over to Jackson Elementary School we'll give you a list of students we can help sort those kids and get them where they need to be all right thank you thank you next on our agenda is item 6.2 secondary student support in action and here to present is Jackson dong I hope that pronounce that right U mpss coordinator and Coach right hi everybody um I'm just going to connect to the screen here you know while Jackson is connecting um it's great to have him here he um he is coordinating currently our 62 mtss program um he has some support in some of the work that he does at the elementary level he's based uh out of our high school and that's what he will be speaking about today and I would add that having an mtss program at the high school level is not something that's that is all that commonly seen at this point so this has been some some very good work and and we are one of the first districts to be right hi everybody um my name is Jackson D young and uh like Jim said I work at the high school as the mtss coordinator and coach and today I'm going to talk to you a little bit about what that looks like and how that connects to our um student support philosophy so in true teacher fashion I am going to start with some learning targets for us uh the first thing that we're going to talk about today is just in general to better understand this example of a system uh that serves each and every uh student at Shaka and uh we're going to talk through some student Centric examples of the system and how it actually plays out for um our high school students and then um we're we're going to learn about how we can collectively Empower teachers uh to effectively tap into and use uh this system so uh the first thing to Think Through is just how this mtss model uh Works to begin with it's a layered approach to student support and so it kind of aims at identifying the lowest possible intervention level necessary to uh give students what they need so the graphic that I I like is to think of kind of like a birthday take and so our tier one level we think of as our quality core instruction this is what teachers do uh on a on a daily basis with their lesson planning with their interactions with students with their Family Outreach we consider that um guaranteed curriculum that's viable for uh every single student in our in our school if we find that that's uh not enough to give students the support that they need we kind of think uh from a tier 2 lens which is more or less group based supports and how we can coordinate uh groups of students to receive uh the support that they need and then um going farther into more like one-on-one individualized plans uh that would support the needs of of our students and so I'm going to use this graphic uh a few different points in my presentation um at the core this is really about uh teachers uh school counselors School support staff working to together with the community with the um with the students with the family um to really Empower each and every student and so what that looks like in practice is number one providing professional development uh to teachers on evidence-based um intervention strategies so that teachers know um what best practice looks like when interacting with kids and um intervention coaching support one of the hats that I wear is working one-on-one with teachers that are uh going through a new to them intervention plan for a student and making sure that those teachers uh feel supported as well uh as they work to support the students and then um lastly um providing staff or clearing consistent data um to make sure that we're using as I like to say uh databased decision- making rather than uh Vibes and so um what that looks like for students is um I really think data based decision- making comes from an equitable uh framework and so thinking through what's best for kids and making sure that we don't uh we don't miss kids uh when we look at data to figure out who might not be on track to graduate or who might be um experience an uptick and absenteeism we can use data rather than um our gut reactions to determine uh the best action steps for students um like I said research-based intervention strategies to make sure that students are getting um the best possible uh support and then um our team does a lot of work with progress monitoring to make sure that the plans we put in place uh are effective okay and so thinking through our different teams that support this work uh the first tier one level at the high school is our Academy meetings so teachers engage twice a week with Academy meetings uh uh one of those uh two meetings takes the shape of intervention training and uh data review so teachers engage with um data that uh I provide to them about how students in their class are doing and to identify possible uh students that might need additional support uh we also use that time for little mini PD sessions uh for teachers as well a smaller team uh comprised of people like our Deans and our counselors and our other mental health uh professionals uh that's called it team and the goal of IT team is to plan and put in place tier 2 and tier three interventions for students uh we also use that time to review uh the effectiveness of previous interventions that we've attempted for students and then sort of overseeing everything um I work with um a small team of teachers at the high school and then uh to facilitate these meetings and then Pro uh organize and provide data to make sure that we're um making measurable improvements to our goals okay uh let's talk about a kit so Johnny is uh uh a student who uh might struggle with regular attendance and so um what we might do for Johnny is um at the tier one level we might Empower student Empower teachers to contact home and have a conversation about you know what what sort of barriers or aversions might be uh getting in the way of Johnny uh being a more regular tender um it might be a meeting with Johnny to provide support as like I said U to try to identify some of those barriers um I always think a good first step is to have a conversation with uh the stakeholders involved uh assuming that that doesn't uh help uh change Johnny's attendance patterns um one of the support systems we tried this year was uh attendance groups at lunch so our counselors were running attendance groups with students that shared um struggles with consistent regular attendance and they had an opportunity to kind of talk with each other about some of their uh struggles with getting to class on time or sometimes at all and uh talked about um they they engaged in some learning with each other about um the importance of regular attendance and how that affects their um overall academic performance um if Johnny were to join that and it uh not work well another one of our um supports at the tier three level mod is called the attendance mentorship program so the attendance mentorship program is a relationship model where uh a teacher or trusted staff member usually someone that's not connected with uh discipline so usually not like a Dean or assistant principal that person would um have regular consistent check-ins and set um an attendance goal uh for for a student and um it's about setting regular consistent expectations but it's else about also about building that relationship um Johnny is not uh this student's real name but Johnny is a real student um and talking to Johnny we went Johnny tried the attendance mentorship program uh last year and it had a a strong uh his attendance improved strongly talking to him he says he's better re four with his teachers and now he's on track to graduate um why is this different um um number one is uh the data like I said earlier I think a lot of sometimes in education students supports can come from like gut reactions and Vibes and I think it's important to acknowledge um uh our bias and sometimes our oversight and so I think it's important to come from a perspective of data to make sure that we're not forgetting our missing kids um that might need our support um the other piece is it's all of the intervention strategies that we teach teachers are uh research-based and um I think most importantly is this is something that's happening with students and family it's not happening to them uh part of my role is I have lots of conversations with families lots of conversations with students uh about uh how do you feel about school what struggles might you have what what successes might you have how can we work with you to find uh find the right solution and make sure that this is a positive successful experience uh some feedback that we've gotten first from other teachers um uh teachers in our in our surveys that we've given and in our conversations with teachers speak very highly of this uh of the system and the support that we give them um one teacher gave an example of like execute versus plan um me and the other members of the mtss team have done a lot of the heavy lifting for teachers in terms of data and progress monitoring and paper work um so that teachers don't have to go above and beyond to keep all of those things organized it's really more of uh hey we have this student in your class we think they could really benefit from this strategy here's how to do it here's the data to collect ready go uh teachers say they like that just give me something to do when I can do it rather than um a more a less specific expectation like do a reading intervention with the student that might be um uh leave a teacher wanting U more specific Guidance the other piece that's cool is uh like Jim said we Shaka schools as a leader in this area we have been uh reached out to frequently by other Secondary School other schools especially at the secondary level asking um for advice on how we can put this structure and how we can share what we've learned with them and how other schools can kind of mimic some of the teaming structures and the support structures that um uh have helped put some uh positive things in place for [Music] students uh that's all I have and as far as my uh presentation goes I would love to answer any and all questions that you may have I have a Qui question for you yeah all done you GL i weekly week yeah before the school um it's during during the school day so it's it's during um at the high school we have several different iterations of IT team that meets um to account for that each Academy has their own uh it team that meets so um tell me you know how they work together the ntss team and the it yeah good question so um me and a small team team of teachers we set the agenda for IT team so we gather feedback uh from other teachers around uh potential student candidates that might benefit from a tier 2 or tier three system uh intervention plan and we set agendas to talk about specific kids that we think um the data and teacher and parent feedback would suggest like yeah we can put some extra supports in place and so those agendas are set um usually 3 4 days before um we meet as an IT team to make sure that members of that it team can um make sure they're familiar with the students on the list before we meet together then when we meet um we're a solution Centric team it team is all about talking about solutions that work for kids not about talking about we don't sit around and admire the problem we talk with each other about how can we put something in place that's going to help this student uh right away nice yeah thank you yeah want um how many years have have you been doing this this is my second year in this role prior to this role I was uh teaching physics at the high school so this so you don't have data to support like like the how it's going longevity no we we have we have data that we to like we have data around last year and this year but I think it's it's such a small sample size it's hard to say um uh it's hard to say what like Grand impact it feel it's had um I think anecdotal evidence still has a place and so our conversations with families and students and with teachers would say that they feel good about the way the direction we're going and so for now um that's probably stronger than like oh mtss directly correlated to this really big spike in attendance or like graduation rate if that's if that makes sense yeah my last question is is to you guys who check in check out yeah yeah yeah that is a it's a it's a good one it's a good one um this seems like a a good opportunity uh we approve the position at the last board meeting the the new attendance engagement specialist yeah in coordination with with Scott County um so I curious what you foresee as your collaboration with this new position yeah um I I I am excited I I was on the task force to help um Jim invited me to be part of the task force to help sort of outline the parameters of what that position could look like um yeah I think the the the sky the limit in terms of how we can collaborate together to address attendance uh specifically I can talk way longer than I'm sure and I have uh time a lotted for about um attendance struggles in 2024 they're not exclusive to Shaka and um It's Complicated it really is it's everywhere and I think um I'm excited that we I'm excited for the position um and how they can how they can really help with our um family and community outreach my understanding is before students start to um really kind of fall off in terms of their attendance trajectory thank you yeah if I might I'm going to take this opportunity um you know and I think you you've got a nice Glimpse here of uh Mr D young and how he's how he's shaped things and he's you know been very very kind talking about a lot of lot of other folks who are doing great things but truly he's doing exceptional work in this area and I'm very appreciative of that and I love you know you talk about being Solutions focused and I think that's one of the things that sometimes schools in school district struggle with they they uh and and we're flipping the script there it's about doing you know and a lot of times it's kind of 80% about sort of collecting data and planning and doing whatever and 20% doing what it should actually be the opposite and so really really excited about where this is going to continue to to go and it's ultimately about each and every kid and when you can connect with that and you can support kids guess what they're successful so thank you for what you're doing thank you thank you any other questions no thank you thank you awesome than next on our agenda is item uh 6.3 capital projects renewal overview with us to present is Dr Redmond did you no go [Music] ahead yeah if you remember back to you know March we had a board development meeting this is kind of uh another step in the direction forward in terms of uh planning and sharing information uh in regards to a a possible capital projects Levy and uh really good time time to do it because you know if you've got Financial questions we've got bill here too for for some specifics but you know we'll use the phrase capital projects Levy but also want you to be aware of a lot of people refer to it as a technology Levy or a tech Levy um instead of the more formal name and if we broke this down into really kind of two things at its core it's about safety uh and it's about critical support it's about safety and we're really talking about Internet safety cyber security physical safety camera systems all of those type of things communication systems alarm systems alert systems uh and the technological components that go into that and then we're talking about supporting student learning and in the world we live in just about every part of student learning has some connection to technology whether it's the you know the student information system the grading system uh we just heard uh Mr D young talk about you know the ability to kind of take data and and process it and organize it quickly and efficiently and then be able to work on Solutions weth technolog is part of that too uh and so the critical support for learning uh and the truth is technolog is embedded just about everywhere in student learning and we've uh there'll be more on this on June 24th but uh this is I don't know pulled out a little bit of information from our thought exchange our community conversation that uh has wrapped up recently and we actually asked some questions about uh safety and critical support the importance of school [Music] safety and this was this was part of that new feedback and the question was what areas of instructional technology Internet safety and general school safety uh are the most important to you and why and what is the district doing well in these areas and what can be improved so we want to get feedback in this area and here are the top five themes that that come out of that feedback and again you know uh Tiffany Olsson will be giving a much more detailed presentation to the board on on the entire thought exchange and Community conversation on June 24th but uh you know in terms of instructional technology lots of different benefits uh there's opportunities there you know how do you find that that right balance you know in terms of uh learning platforms and uh not over Reliance you know how are you you know how are you using technology as tools to enhance student learning to enhance brain development to enhance growth uh Internet safety really important part came up quite often in this community conversation and then uh General school safety you know getting you know having good uh physical security procedures having you know we talk some you know I think even how the buildings are structured and some of those things uh any positive school resource office or partnership and and there's some opportunities and um we're really excited about you know we're we're shifting you know from having four SRO to having three SRO in a districtwide uh safety position who will really really support the work of the sro's connect with the education world if you will connect with all of our systems and provide and we think that's an enhanced improved system because just having something who is who is here full-time doing that um is going to help us to kind of maximize efforts from all different parts of our organization when it comes to all different forms of student safety and in partnering with uh our school resource officers so we've been working on that uh We've shared some of that it's been posted we're interviewing for that position we did that in cooperation with the city of shaki and the Shak B police department and you know you might have heard me say yep there were four sro's they'll be three there are still four persons dedicated to that school safety so it is not a it's not a decrease in safety support it's a shift in how we're doing it and I believe it to be an enhancement and an improvement in what we're doing so um School communication lots of lots of feedback in this community conversation on that uh just how we connect how we communicate and the school environment as well uh came up and there's a variety of opportunities there um to help us connect connect and and to serve students and their families better um little background information you know we're talking uh about a uh capital projects Levy that was first approved May 5th of 2015 uh it to to run for 10 years the final year of of this current Levy that 10th year of collecting revenue is in calendar year 2025 meaning that money will be spent in the 2526 school year um uh the earliest the renewal uh of this capital projects can be done is November of 24 the latest it could be done without interrupting uh the revenues that come from that and the the vast array of uh you know safety and critical Support Services uh the last opportunity would be November of 25 and if you remember we had Brian drose our director of Technology here at our last meeting providing you know the most recent in a in a series of technology updates um you know and that's a continuation we've got a couple links to fact sheets going back to 2015 and some of that other data there as well and I think I've already said the word renewal a couple times you'll probably hear me say the word renewal about a dozen more uh this is a renewal of you know this capital projects we would be seeking a renewal of the current capital projects Levy the one that's been in place since 2015 and really if you break it down as a renewal what's really being asked for uh is a continuation of that same capital projects Levy that at the end of its first 10 years you know we would be looking to to have voters approve that for an additional 10 years to continue with the you know the same capital projects Levy if you will U not going to get into this but some of the formality of ballot language just kind of as an information item again and because it's a renewal it has you know the Bold on the bottom of the ballot is very different than the operating Levy that we brought to the voters in November of 2021 which had a really big bold statement about you know you are voting to raise your to increase your taxes because this is a renewal the the requirements for language are different uh on the ballot measure and again more background information trying to project out um you know what we would be looking for that um you know that uh first year uh which that should actually say calendar year 26 which is fiscal year 27 uh but the capital projects Levy if it continued at the same rate of growth that it has we would be looking at in the final year of you know this at 6,258 um and the question that then gets asked is is well what what if it doesn't get renewed and not to go not to go to that place but that is the one that gets gets asked of us quite often um you know the short answer is uh there will be budget impacts felt across you know the district that we're relying on you know what would be6 million at that point um to pay for technology Services cyber security video security curriculum software and we would have to you know find other Revenue sources um primarily the general fund to make up for that shortfall meaning that you would have reductions in those areas as well and certainly we can go much more deep deep into that topic uh at a later meeting uh planning has been in motion for this possibility uh we've got the uh constructive feedback committee uh that that had its first meeting towards the end of April and has a bunch on you know scheduled just to kind of be talking about ideas getting some feedback and Improvement on those um been working you know finance and operations Communications our tech department uh legal counsel our financial advisers from uh PMA Securities and uh and we've got a you know Communications plan and election timeline and draft form uh both you know both those tend to be shorter in duration than compared to an operating Levy timeline uh and you know again in this very focused messaging um should it be needed and uh if if November 5 24 is is selected as you know is selected as an election date uh what does the school board need to do to have the renewal included on the general election ballot on that date uh and there's really three kind of key things there uh review of capital projects Levy final plan and details uh which is in the works currently uh approve resolution at the June 24th regularly scheduled Schoolboard meeting uh we could delay that and do that at July 29th uh and then you know continue to receive updates you know on on an informative Communications plan and I I know that you would ask if I didn't add this in here uh yes there would be opportunities as part of that informative campaign uh where we' have some Community forums and and chances to to attempt to get together with people and share information about uh kind of the all the different pieces of this that is it so happy to happy to entertain questions they're too too tough or too Financial I'm going to send them over to so I think just just a comment um I mean we knew this was coming I remember voting for it in 2015 um a lot has changed since 2015 from a tech technological advancement not just in schools but just in our lives in general um and uh you know I hate to see that I mean the good news is is that this would not be a tax increase so that's positive um if it wouldn't pass um it would be devastating to our district in so many ways I mean we we went through budget cuts here not too long ago and the community helped restore them for us but um this would be extremely devastating so I I hope I think one of the things that concerns me is just from a communication standpoint I know tip is all over this but without a newspaper in town um that is an audience that they vote That's the older older population in Shaka that um they're going to go out and vote and they that's how they get their information you know they're not on social Med Med and um so to me that's a an an audience that will if we decide to do this we'll need to be somehow some way targeted to help spread the word without it out and you'll see in the district update later we've even not specifically for the capital projects Levy but going all right with the Shak Valley News going out of business you know what can we do to enhance how we provide information one of those go from three to four kind of newsletters to all in the community and we're certainly open to other ideas and I think we're fortunate to be honest to have had this for the past however many years 10 years up to almost 10 years um you know a lot of a lot of communities one neighboring District doesn't have a tech Levy and have struggled and still don't have one past so um just the benefits the just the way the world has changed with cyber security and the insurance that you need to have and that wasn't as prevalent in 2015 as it is today so I think we just need to make sure that people understand that piece of it because I also remember back in 2015 when this was approved that there was money for um secure entrances at some of the schools that didn't have the secure entrances at that time I think that was elementary school Yar um so so just a lot has changed and so I think you know I'd help get us to a certain place in time but now as the world evolves we need to evolve with it and it just requires us to have this we have to have this yeah and just to Echo that sentiment I can say like from like a student perspective obviously like this Tech is providing that technological safety providing that critical support but all it also like teaches like teaches the kids in the class like the importance of that safety and importance of that critical support like we've all heard theage like you give a person a hammer everything a nail and I think one one of the common things that you see with this thought exchange was that you want to ensure that it isn't Reliant but Reliance but yet integration of that technology and I think one of the great benefits of having a tech like this like from my own personal experience is like you get to see the power of like the technology the importance of like how important it is to make sure we haveed we everyone is up to date on the latest software everyone is up toate and all the latest tools that they can use with this technology and we're also me because that we're taught this in we get to respect we get to respect that power that we have that the potential the potential that this technology has and I think this Tech and think like as our like even Beyond school like as our world is getting like more and more connected it's important to make sure that we understand how to best and use and respect that connection and I think at the tech Lev does a great job of that from like my own personal perspective thanks um I'm going to make a quick comment um 10 years it has been for a while um also you know Toge uming like now it's coming artificial intelligence is a is a huge M um so um also we don't have a newspaper the local newspaper and that's unfortunate uh but what we can do um in the meantime the district can send the newspaper the the information and then we will focus on uh technology and how they are critical for the four things uh the safety the physical cyber security and um also an elementary um one week they can focus for the Elementary uh to put in the backpack and take home middle school and so people we have to emphasize how technology important for the education and for the students and family and and I think you know that's can be a campaign you know we have to educate and and also we have to devop our communication since we don't have a local newspaper that's what I say and it's it depends how we organize because we have we have the fact we have the truth and we are Shar with them and and also we can reach our uh technology lawyers seate and and other you know and how they can help out we have to have a back up and if it doesn't go through you know everything depends how you caign and and this is a real issue and I'm I'm confident our community care about uh our student and our district I'm optimistic you know they will they will consider as they did the last referendum quick question for bill because I'm assuming he'll know the answer better than you Mike give me a shot I know actually I know you probably know the answer how much money do we get from the state that is dedicated to this uh for for technology zero exactly that's exactly what I thought and I figured you knew the answer to that too I I knew the answer I just wanted to make sure that uh it got out thing is is if this doesn't pass we're GNA have to pay for the services we're going have to pay for the cyber security this the video security all of this it's not going to go away um and if if it doesn't pass it's going to have to come out of the general fund which is going to leave uh it's it's going to make an impact on the entire District um this renewal is very [Music] important I think just one other thing to piggyback of off of a little bit of what um Mohammad said I mean we've all heard about school districts that have had been hostage somewhat with the ransomware attacks um I think Rochester was one Minneapolis was another and with you know without having this renewal it gets more challenging to try to protect our students privacy and their data especially our most vulnerable students um from being able to tap into our systems because that is a very very expensive Endeavor um and about having that support the dollars to be able to put the right Tools in place to protect ourselves is I mean I hope people people should understand that but they that might be over their heads from a technology standpoint but I think that that's something that as a parent for them to understand that what that what some of the some of these dollars do to go to protect their children's privacy and their data and I think that's another key component to this the the cost of not doing this right is even greater than the cost of doing this if that makes any sense well I had one kind of one closing thought which kind of got alluded to and and it's one of those pieces you know we talk about each and every student or we talk about you know every kid is my kid and it is a way to level that playing field where you know each of our students has access to high quality technology tools technology system um and I think if if we truly you know and we'll see a lot more in thought exchange even our community resonating with that and uh we had you know Jackson D young talking about that that truly it is about each and every kid um and if we as a school district can can really provide high quality learning um and be really hard to you know have high quality learning in this day and age preparing our students for their future not our CL without high quality technology and a high quality technology infrastructure so thank you and uh yeah more more as we move forward so next on our agenda is item 6.4 a fiscal 25 budget I'm here to present is our director finance bill maazi good evening thank you um included on the screen you will see the 2024 25 adopted budgets just in terms of setting the table here before I dive into the details uh because I'm in finance I have a Dell rather than a Apple so Tiffany is going to do some of the driving and that's a heavy lift because I'm going to kind of jump all over the place here so we talked beforehand and we're going to do the best we can to go back and forth so um just by way of logistics uh uh this is an annual process where the school board will be asked to approve uh the budget for the upcoming year uh before the start of the fiscal year obviously the fiscal year is from July to June uh and so uh the school board will be recommended to approve this budget at the next meeting on June 24th uh this budget was reviewed by our finance and Facilities committee meeting before this meeting uh and the same finance and Facilities committee will have a chance to review this in a little bit more detail at our next meeting on June 24th uh there's a chance this won't be the most exciting agenda item you've ever had but I'll try to liveen it up as we go along here uh as much as possible so we'll we'll dig into the details and I'd be remissed if I didn't uh mention Amber in the Communications Department uh and she did really a great job of the cover that you see and really bringing some of this to life so thank you to her and to our Communications team for their work uh going first to the letter of introduction on page three uh you will see uh in our letter of introduction uh budget assumptions are obviously a very important part of this budget process uh and we really start with our budget assumptions you can see our major budget assumptions in this budget uh are listed in the bullet point form there our operating Levy authority of 1,338 per pupil for taxes payable in 2024 that is tied to inflation state aid the per pupil formula the second year of the banum uh we're scheduled to receive 2% from the state aid uh from the state the formul allowance for next year will be at 7,281 per pupil as you'll see later on in the presentation that increase at that nominal increase of 2% is mitigated by our decrease in student enrollment and so you'll actually see that year-over-year we have a negative change in our state aid formula allowance which obviously creates some pretty significant budget constraints uh we talked previously about interest Revenue so we did decrease our interest Revenue projection for next year related to uh sort of a a downgrade in interest earning uh expectation pandemic funds that's been a a recent topic this year meaning 23 24 will be the final year of our pandemic funds and so our one-time pandemic relief money is gone for next year so it is at zero our enrollment we'll talk at length about our student enrollment our enrollment projection for next year's 7,430 students uh that's our student estimate which is different than our P pupil unit estimate um which takes a waiting Factor on on secondary students um and decrease of of 203 students 2.7% from this year and related to that we'll see a enrollment adjusted Staffing which is to keep our class size targets the same this year as next year we need fewer um um FTE to do that and the decrease is about seven students to get that done hopefully I don't have to write anything down um we will next go to page five so this is really the meat and potatoes of uh this budget and so I think what you'll see in terms of summary here uh the school board has a fund balance policy that states that will strive to maintain a a minimum unassigned general fund balance between 8 and 12 we are there um uh we have a projected budget fund balance percentage as of June 30 2025 of 10% and so you can see that we're at 12, 310,000 311,000 rounded in terms of our fund balance projection for at the end of next year so we're right at that mid-range um which that's the good thing uh you'll see that we have some budget headwinds projected it's been touched on earlier related to enrollment related to uh so some legislative summary things that that we're looking at and so in order to do that uh in order to remain at that 10% you'll see at the uh sort of halfway down the page there where it says assigned for district programming we're projected to start next year with uh just about 1.7 million we projected to utilize about 725,000 of that assignment for district programming to move to the unassigned fund in order to keep that at 10% next year so the good news for next year and really the highlight of this budget is that we're forecast to end next year with a 10% fund balance which was right in the mid-range of our fund balance [Music] Target going next uh skipping ahead to slide eight or page eight this is our budget process and so this is really the uh from a public standpoint and this is really how we do our budget our budget is a continuous four-step process each step in the process requires school board approval and is open for the public to come in and inspect and comment on it at any given time I won't read this in great detail for the sake of time but our process really started last December when the school board approved the truth and Taxation presentation for taxes payable in calendar year 2024 that's really the building block the first building block for creating the budget for this year the second building block is item number two which is what you're hearing tonight the 2425 adopted budget and you'll be asked to approve that next meeting on the 24th of J then the revised budget will will be step three in the process we will look at that in January and February um and really the revised budget is just a revisit on any items that are in process are not completely known during the adopted budget process so think when the legislature is meeting think about you know we've been asked to meet previously when we're not quite sure what that legislative summary is uh in this budget we did use contract estimates for the sea the sh Education Association contract and so in the revised budget process we will have a certain months of actuals and so we'll utilize those actuals as part of their advise budget process and really step four then is our annual Financial audit presentation from our auditor that generally happens after the close of the fiscal year in November so four-step process which is continuous through throughout the year I think now uh for the sake of time I'd like to um skip to page 11 and specifically at the bottom under economic factors so uh like all school districts in the state of Minnesota we are heavily reliant on the state uh for our education funding and you can see that next year as I mentioned we're scheduled to receive an additional 2% in state state aid um we do have as was previously mentioned on the on the bottom of the page a voter approved operating Le referendum uh was originally 1266 per pupil uh it will be 1338 next year um the cap the operating Levy cap is $223 rounded so although we have seen an increase on that related to the operating Levy uh inflation uh we're still significantly under the cap of 223 skipping now to some enrollment uh um information starting on page [Music] 14 I'll start with some enrollment history and then some enrollment projections and I'll give you the fair warning that some of this is is rather Bleak when it comes to our enrollment projections uh it is information that we have known we had an enrollment study done all of our enrollment uh declining period of declining enrollment is is factored into the budget projections that you see and the vast majority of it is related to a decrease in birth rates in Scott County that's that's something that we've talked about at length in previous meetings so you can see from an enrollment history standpoint looking back to fiscal year 2019 our total ADM average daily membership are students we had 8,247 students in 2019 uh next year we're budgeted to have 7,430 students so a precipitous drop off here from 2019 to uh 2025 of uh just over 800 students during that time again related to birth rates and just graduating um senior class sizes that are in the near 700 range and incoming kindergarten classes that are in the mid 400 range right so we know that that uh or we believe that that 400 range will grow now we just don't believe that it will grow to the 700 range we're graduating that's the main driver of that decrease in enrollment prodction looking at page 15 then we go from enrollment history to enrollment projections and you can see uh that in order to develop enrollment projections we develop assumptions on enrollment that's what you see at the top of the page we have five main enrollment assumptions letter A we have health our kindergarten number constant this year it's at about 433 we've held that constant moving forward similarly uh in letter B kindergarten through grade eight we have rolled that forward essentially this year's first graders become next year's second graders and so on and so forth there is not a growth formula in the uh kindergarten through e8th grade projections or we have not included a growth formula letter C we have included an additional 49 students based off of historic hisorical averages from grade 8 to grade n much of which comes from Shak area Catholic School letter d uh postsecondary enrollment options PSO students we've estimated approximately 60 students um that we are there are students they're attending many of whom are attending full-time uh PSU at Normandale we collect the revenue on those students and then turn around and pay uh the secondary option for that cours work and then last lastly letter e early childhood and tuition estimates based off of a 5-year history so we gather up all of those assumptions we can develop some assumptions on enrollment moving forward so you can see as I mentioned in fiscal 25 we're projected to be at 7,430 and as we look forward through the end of our long range financial planning model we're projected to decrease down to 6,558 so as I mentioned that's that's a um challenging from a budget stand point but it's something that we have known for a long time something that we're tracking um and but it does create some some budget constraints needless to say uh skipping forward now to the financial section and page 19 I realize this is 45 pages I'll let I'll give you the good news that I'm going to skip page 23 to 37 because they're just visual illustrations so we're almost there promise uh revenue and expenditures all funds combined so this is a a pie chart showing our revenue and expenditures Far and Away our largest fund is our general fund as you would expect and similar to Prior years our food service fund accounts for approximately 3% of our total community service fund a little bit less than that just about 2% our building fund is much much smaller our building construction fund now our debt service fund accounts for about 11% that's the pr principal and interest payments on voter approved Debt Service our internal service fund that's our he our our self-funded health and dental account that accounts for about 7% of our budget and then our trust fund so uh we have a trust fund for OPB which stands for other post employment benefits and also a very small amount for a scholarship account as well skipping now to page 20 uh in order to develop a budget we have to develop some assumptions not only around enrollment but also on revenue and expenditures as well and so we have developed those assumptions in the general fund related to those different Revenue categories and I won't read all of these to you uh I talked about state aid earlier so our total state aid is increasing by about two and a half million about 2.9% the main driver of that increase is an increase in special education ation State a and also English language learner Revenue as a quent of basic skills you can see in that chart the 2% increase from the state as I mentioned is mitigated by that loss of student enrollment and so you can see in the chart how that reads is the $7,100 moves us from 7138 up to 7,281 however when factoring in that 203 uh decline in students uh the year-over-year um gened formula allowance calculated actually decreases by about 336,000 and so next year we will be receiving less state aid than this year although we're although all school districts in Minnesota are receiving 2% increase in the state aid formuls related to that decrease in enrollment so just another layer of of budget challenges under property tax revenue Dr Edmond talked about the capital projects Levy um and that is the main drive it's tied to the net tax capacity the net tax capacity in our taxing district continues to see nice increases and that uh um capital projects Levy is really the main driver of any increases that you would see under the property tax revenue category federal revenue or federal grants the seeing a significant decrease that's the expiration of the pandemic funds so that's seeing a decrease of about $2.2 million you can see a summary of the federal budgets is included special education and title funding as well and then local Revenue the main driver of the decrease there is the downgrade of our interest Revenue projections a much smaller category but a downgrade nonetheless I won't read on page 21 but there's a revenue summary of the non- major funds I said I'll skip to page 22 which is our expenditure assumptions so similar to the revenue side we also develop some expenditure assumptions um the main driver of our expenditure budget is salary wages and employee benefits the budget for uh that is 96.4 9 million and includes projected salary and wages and benefits for all bargaining groups um the budget for salary and wages and employee benefits represent 78.3% of the total general fund budget it's been stated before in accurately so that school districts are people intensive organizations and uh we are certainly fit fit that mold uh salary benefits representing 78.3% of our budget now all school districts in the state of Minnesota are going to be slanted this way you're not going to find any school districts that have 20 or 30 or 40% of their expenditure budget and salary wages all School District which are going to be that way I do have the status of employee contracts sort of Midway down the page and then I do have an asterisk and it's an important one I mentioned before related to the adopted budget and the Revis budget due to the timing on the contract I use cost estimates in the adopted budget we'll use actual settlement costs in the revised budget and any budget variances that are created as a result of that you'll see during the revised budget process uh next January February uh on down the line you can see the the increases in the other areas but for the sake of time I'll just leave that to your review and instead I will um skip all the way this is where I make the big move here I'll skip all the way to page 40 just under the informational section just a couple of items that I'd like to highlight first the capital projects lby Revenue you can see the historical on that tied to the net tax capacity we've talked about that at length both in the finance and Facilities committee and also touched on that as part of this meeting and so I just wanted to reference that that's there for you in terms of informational item on page 41 you will see a brief touch point on our debt summary um in the fund s which is our debt service fund you can see that looking from 2026 to 2027 there's a there's the debt drop that we often talk about that's roughly 5 a half million coming up uh which is is uh between 2026 and 27 and then we have another debt drop between 2030 and 2031 so some good news related to paying off our debt service obligations over the next handful of years we're seeing uh two different debt drops can I I just want to interject there some of our board members been around long enough to remember when that was just kind of an incoherent mess when we would put this slide up this now has an orderly sense and it's you know it's obviously that much of that has been refinanced but it also you know sets a pathway towards you know the future and that we're getting there you know those were kind of long range projections not too long ago when we were doing some of that work so just looks a lot better than it used to and then lastly page 42 again just additional information um this is just additional information our operating capital and Lease Levy and so if you're ever curious on what we're doing from an expenditure standpoint under those programs you'll see the detail there uh and if you add up the operating Capital expenditures of 2.56 million and the least Levy expenditures of 1.39 million that'll give you your total operating Capital expenditures for this year so this is for lack of a better term of profit and loss statement on what we're doing for both the operating capital and Lease Levy program just in terms of additional information with all all of that I will skip to the last page which is Page 44 and again revisit our timeline so we started this last fall or excuse me last winter with developing assumptions on enrollment revenue and expenditures uh much of the work has been done with Dr Edmond uh Mr Mich and also uh our our administrative team uh so thank you to to that group for their work also thank you to my team a lot of the work they see here is heavy lifting by our finance team which is much much appreciated um to put this document together and then lastly from a timeline standpoint as I mentioned really the the budget highlight here that I'd like to drive home is that despite you know a forecast with some pretty big budget challenges ahead of us uh our budget that we are recommending that we will be recommending next board meeting does include a 10% fund balance at the end of June 2025 which again is right at the mid-range of the school board policy so um good news and some challenges to come which we all know so uh discussion item for tonight School Board action next meeting with that I'd be happy to take any questions if you have them and everybody looks everybody looking at Joe I have a question if Joe doesn't want to ask a question I I you know it's I the only comment I have is uh it's uh I know the budget process is uh it's a long time to get to get to this point so uh like to congratulate bill and his team for for getting there uh the challenges in the future just you look at that enrollment decrease over the next five years and it's it's a number let's just put it that way it is a number that is people need to move to Shak with kids it's a great place belly fairs here come um but yeah I don't have any questions thank you um I guess it's not really a question it's more of a just a comment and Joe touched on it the obviously the enrollment projections we knew this was coming um I think it's just now a stark reality of of where we're moving with as you know in the loss of the big classes um at the high school and the smaller numbers coming in elementary which is an impact on our ADM and how we get paid from the state as well with I think 1.2 if I remember right per secondary yes per secondary so it's even a bigger hit than just the number um of students it's a bigger Financial impact um and then I guess the other thing that concerns me which we all can look at the crystal ball and and make our guesses but um the state formula increases um you know the 2% for this coming school year is not that's not enough we know that it's not enough even with um the rate of the inflation kicker that was added on to it um I mean that doesn't even equate to increases in our cost busing salaries um Etc supplies everything so I think moving forward there's there needs to be some Chang at the state level we're not the only School District that's impacted by that and are having decline in enrollment and are having to make big budget cuts because the funding is not keeping up so I'm hopeful that we'll see some positive things um under the next session but I think that to me is is a wild card um in our future here in chy not just the declining enrollment if the state is not going to give us more than 2% I don't think it's it's going to be a pretty picture makes it all a challenge well and then with all the mandates put on top of it that does not local control is is is leaving us and we need to have that local control back to us to allow us to put the dollars where districts need to put the dollars um because every district is different every district has a different situation so not all the same unfortunately and the individual districts know what's best for the individual districts better than the state does with their Universal mandates correct thank you Bill okay thank you appreciate it next on our agenda is the action item I mentioned earlier um item 7.1 consideration to approve the sea collective bargaining agreement uh and Dr redond will present yeah if you'd pop the highlights up there and then we'll flip to the the uh second page um I think we we shared with the uh board members while we were wrapping up the finance and Facilities committee meeting that uh SHP Ed ation Association the members of that Association voted to uh voted in favor of ratifying the current contract proposal which is great news uh before we get into the details again I think it you know it Bears repeating that uh uh number one want to say thank you to the members of our Personnel committee negotiating team uh Caroline and chrisy and Jeff uh put in a lot a lot of time and effort and uh again and our counterparts working on behalf of our this sh the Education Association too the teacher group and so uh again we hold our teachers in the highest regard we've got a lot of people doing great work day in day out for for our students and uh their families in our community so some details here before I I recommend the the board uh approve this and hopefully you'll take that action up then uh there's some stuff in the form of total compensation there's you know couple different things there I'm not going to read all of that probably going to point at um actually I think that one's I think I must have hooked the wrong one up the msba 2-year there uh that's actually now if we let's flip to the next one because it's on there U it's actually if you scroll to the bottom we'll start on the bottom here Tiffany uh it's actually 9.76% um and so I think I grabbed when I grabbed that I grabbed it off the wrong one uh you can see how that compares to recent uh two-year contract settlements with the shock V teachers and if we scroll to the the top of this kind of it it really aligns well with you heard Bill talking about total cost you know total expenditures total revenue uh which is really you know if you're managing a school district we tend to We tend to think in macro kind of you know what are those total costs we break it down per teacher you'll see the annual compensation and compensation is all the things that we're paying in the you know in the first year of this agreement that we were not paying in the year before uh and then another increase in year two again uh you know new money you know things we were were paying for in year two that we were not paying in year one uh compensation is dominated by salary there's a lot of benefits that go along with salary you know teachers retirement Association F some of those things um that are driven by by the rate of salary and you can see uh what those numbers are on average per teacher in year one and year two uh if we scroll down uh to the next section there kind of uh in terms of ongoing total compensation that's there uh there was some onetime money used in year one and there were two reasons for that uh as you know as these negotiations have carried on for uh quite quite some time uh this this allowed us to uh provide an ex act increase in the dollar amount in salary for each teacher of uh you know the part of the salary increase that wasn't already put forward uh going from 10 pay periods last year to 26 this year on the new salary schedule that allowed the you know kind of a little bit of evenness in that change and the other thing it does is it allows our finance department to process this uh and come up with one lump Su payment which is you know akin to uh retray which is um kind of a very important concept for many in education and again you've got the settlement costs there uh I'd be happy to answer any questions congratulations everybody on getting this accomplished I know that uh you guys spent three of you long hours uh so finally see it it uh completed so congratulations and congratulations to the uh uh teachers I think it's a great uh a great deal for them I guess I I would add uh I I was just impressed through the whole process um you know even even when we had some some pretty uh pretty large disagreements uh we were it felt like we were not close together uh everybody was was uh you know professional and and uh everybody had a had a good attitude in wanting to make this work and I'm impressed by uh both Dale on the the uh the sca side and Keith on the you know and and Dr redond um just trying to come up with creative uh Creative Solutions when um it felt like we were close on a total dollar amount but there were there you know continued to be you know some some specific issues that the teachers had uh um that uh we we continued to plug away at it and and came up with some uh you know just the uh you know the the the retray kind of concept that uh I think really addressed uh you know some some issues and yeah it's just uh yeah just a credit to Dr Redman and to Keith and to Dale for for continuing to plug away at that yeah I all that it was uh you know a different negotiation uh session or year um every District I think experien this for the most part um Shaka Is Not Alone um but you know I think at the end of the day we came to an agreement on something that um met what we set out to do at the beginning and um you know one of the things I think that challenges us and this kind of goes back to some of the things that from a finance perspective that you we don't have q comp and when we look at the comparisons of our other districts that hurts us um and yes we have an operating Levy um but we the dollar amount that we get is pretty significantly less than some other of our competing districts that we compare ourselves to and those present a lot of challenges when you're trying to negotiate and keep your teachers you know as close to average or a middle of a pack as as you can and I know that that is something that we want to do and and and believe that we need to do um but we also you know have to be as much as as we want you know I think we all want our teachers to be the highest paid ever in the state of Minnesota I guess but we also have to stay within our own Financial constraints and be good stewards of taxpayer dollars and I think this agreement kind of helps us um help both sides achieve kind of what we set out to do in a positive way well this was my first time with the teacher negotiations and I have to say I appreciate the partnership with the sea Dale and the team it was really nice collaboration and partnership and there are sometimes we are far off and just I loved how we came back and kind of worked together um and put this together and I think it's it's a really great deal so I'm super proud if there are no other questions I'll make a motion to approve the uh sea collective bargaining agreement as presented we have a motion by Peterson and a second by Muhammad any further [Music] discussion seeing none all those in favor I oppos motion carries [Music] next on our agenda is item eight uh information and my scrolling is not working right now there we go District update 8.1 with Dr Redman lots of good stuff here um talked a little bit about the community conversation and Survey lots more to come on on June 24th but good numbers of participants lots of responses um you know and like I said more more more on that in a in a few weeks uh lots of things going on for future Sabers you know we talk about enrollment uh I really appreciate all the effort that goes into the processes to uh work with families and and bring our you know our youngest Learners you know into our our school family and uh lots of really neat things happening there with saber Cubs and then uh again this summer summer uh we're seeing you know good numbers in in terms of projected kindergarten enrollments you know coming in and being handled well uh and then we've got the uh you know that August Kinder Camp again coming up and uh that's just a fantastic event too kind of you heard uh Eric CIS talk about some of those transition things into the ninth grade uh here's our program kind of transitioning our you know our Learners into kindergarten which is really important too um this was I alluded to this earlier uh with uh you know the absence of the South you know Southwest news media and Shak B Valley News uh one of the things you know just kind of taking a look going all right it make sense to add a fourth uh of that you know larger scale uh printed newsletter that goes to all taxpayers and District families um you know trying to look for ways to expand the physical distribution or availability uh and format and you know certainly open other ideas and again want to want to continue to communicate uh as well as we possibly can uh I've been reading and this has nothing to do with it I won't go long into that over the weekend a lot about uh School District Communications and one of the things that struck me is you know one they talk about consistent Communications and and trying to get things where it's a really nice systemic process and I I just applaud the efforts of Tiffany and Amber in that area we've come a long ways in terms of just the the consistency of high quality Communications and that puts us in a good position I I think to kind of figure out how to Grapple with the the loss of a local newspaper what can we what can we do more of that we're already doing uh where might there be some other areas where you know we can make sure that that we're connecting with our entire Community uh in ways that that help them to understand all the great things that are happening in our district to be quite Frank um last the final instructional leadership meeting of the school year update there we held it over at Red Oak again just applaud applaud the efforts of everybody involved in that um incredible incredible work uh in terms of uh safety uh in this uh the planning uh going on for the event on on June 20th but uh the city is shock Shak BPD Shak B fire Scott County National Partners uh just just continue to update that planning and preparing the reunification planning exercise for June 20th um you know again building competence uh with school staff increase the alignment with local Partners uh again you're hoping you you never need to use this but there are things that happen in school districts you know a gas leak a boiler that breaks down and other things and uh so just just fantastic fantastic work I notice uh you know calling out Tracy and and canon in the work with I love you guys in that last bullet and my gosh their work is it's off the charts good um lots of great things in terms of inclusion the gloy programs uh was the eth annual track and field day got moved indoors due to the weather um just one of the one of the coolest events and uh you know it continues to affirm our our designation as a national Banner un define champion School our Shak B High School uh and you'll notice you may recognize the the one at least one of the people in the bottom right but Ian Leonard from fox9 uh you know all the you know Special Olympics and those programs are really near and dear to his heart his team's heart and so uh they continue to take an interest and go my gosh things are really really cool and shocky when it comes to inclusion in this colies program and they're right um there's some sounds and sights of Shak lots of things going on wrapping up all kinds of you know performances and athletic seasons and final projects and uh again that that idea of an activity for every kid and a kid in every activity uh it's heartwarming to when our kids are are connected that way and doing things above and beyond the the classroom learning happens in all kinds of places and uh kind of wrapping up the class of 2024 [Music] sorry it's amazing it's June I mean I'm not sure how that happened but great uh celebration of avid you know the Avid seniors uh were awarded more than 8.8 million in scholarships um senior Awards T night that was at that lots of you know lots of incredible donations from members of our community at Dollars for Scholars uh you know the last academic day for our seniors is June 4th graduation this Saturday uh but just a really really cool time of year to honor an amazing class of students uh in our class of 24 um other celebrations you know again that recognition of uh graduation and uh it was really enjoyable a number of folks in this room we at the feather ceremony uh very touching and then uh the ribbon cutting uh just last week for the uh smudging space at the high school was was incredibly touching and some of the things that that people said about how meaningful it was to them um actually moved me and uh and they were powerful and then um I know Bill shared some of this I think in the most recent WAP but again you know the work of the Food Service supporting the programs that Mr service was talking about but also uh having the availability of uh free summer meals um is ready to go I think that's [Music] it thank you Dr EV all right next is uh item nine committee reports and other information let's start with our soon to be graduate at ETA so your your pul meeting with us you have one more sorry about that um yeah this is my second last meeting it's been wild ride but I enjoyed every moment of it I did um I've been part of things that I've never thought I could I would ever actually be part of and it's a really amazing learning experience being on this spard and helping out with all the amazing things that we do um unfortunately I don't have much report I was unable to go to the community engagement committee meeting to a school thing but overall I I'm happy that I was able to be part of this we're happy that you are able to be part of this thank you Michelle um same as a DT just kind of finishing up the year wrapping things up um I was able to go to the community Eng uh committee meeting uh nothing much to report from there just where the main main Mee meeting is going to be moved to August because Mary Hernandez unfortunately wasn't able to be there because of her sickness um I don't know I'm just looking into starting to look into postsecondary options and it's kind of dawning on me that I'm a senior next year so that's that's something new too thank you Caroline well as AA graduate we'll be welcoming shaa to the community engagement team and we'll have that August with and I volunteered to be her Mentor um we just went over a lot of the snapshot of activities that were happening um we talked about Rhythm Of The Rails that's coming up here in June and you know we are going to sign up as board members to participate uh we talked about the Kinder Camp Roundup just like the registration how that's going and stepping stones and we were talking about maybe trying to do something um with with Kinder Care maybe like dairy Dairy Queen or partnering up I don't know like just to engage with the families and the the kids that you know come out of that program that's just a high level overview of kind of what we talked about thank you Tim well I couldn't attend the feather ceremony unfortunately because of a commitment to a young woman at a choir concert uh always something going on at Shaka uh but uh I heard just great things there did participate in the dedication to the smudging space and I learned more in that hour um you know just in terms of all the conversation around it uh and how uh it positively impacts our indigenous students it didn't realize we had you know our Supreme Minnesota Supreme Court Justice and our lieutenant governor just the The Roots um in that space so that was uh really fulfilling um attended this uh saber showcase was a a small Mighty crew uh got a lot of other activities and things but uh The Innovation and just the the thought process there was uh great to engage with students um and I remiss there's a shock mountain bike team that is starting to ramp up uh that'll come up this summer in July so certainly room on the team particularly young young women there's a there's a group that girls can ride and they uh did big introduction with some of our fil coaches as well but go Savers chrisy um Saturday I helped with the Color Run uh that was over at sunp so that was a lot of fun and there were what 200 people that participated it was yeah it was a great showing and everyone had a great time rain stopped just in time so U that was good um just want to give a quick update on Southwest Metro the superintendent search process that is ongoing um this week the board will be reviewing all of the applicants um and some additional questionnaire that the um applicants were asked to complete um before um you go through and review and make a selections June 13th is the date that the search committee has set to select um who the finalists will be um and we're hoping by the end of the day that day that we will have the finalists announced to the public um after the board and um the staff are notified and then on June 18th is a board meeting and that night will be the final interviews those will take place at the Dean Lakes building um over by the Ala Clinic uh Shutterfly so if anybody is interested and wanting to see how that all goes and who the candidates are um more than welcome to attend I believe we're working on a streaming option as well for those that would like to uh watch from home so but um again it's an open meeting public meeting so anybody anybody is welcome to attend um so that will that's exciting um to finally what time June 19 meeting what time 5:30 is the start of the we'll have some regular board items that we'll have to take care of first some action items and then the interviews will start after that and we're hoping to have a selection made that evening that's the goal anyway it's a little bit different from a regular board uh because we only meet once a month and we typically don't meet June and July so this is kind of put back on the calendar because of trying to expedite this and have somebody selected before July 1st um I have a State High School leag meeting tomorrow morning and then I just want to say good luck to our state track and golf participants I believe we have um a Boy golf participant I think there's one maybe two and then we got a bunch of track participants so most state tournaments are coming up here this week I think so good luck to them thank you um I attended both the uh the feather ceremony and the the ribbon cutting at the smudging space most Echo everybody here it was just really both of them just really moving and it's interesting to me the the feather ceremony eight students eight you know shaky graduates recognize there um seven distinct tribes you know so there's only one there from like the you know scmc so it's really just the the diversity among our indigenous people is U just kind of eye opening and and impressive too um uh yeah Finance facilities committee meeting tonight negotiations that we completed uh uh successfully and really happy about that um and then tomorrow is the constructive feedback committee uh for the the capital projects Levy um just the larger group discussing that going forwards Joe uh I was really bummed I missed the uh the feather ceremony uh I was sprinting through an airport in Phoenix to barely make my plane I did get back at some point that next day um Finance facilities meeting today we talked about the uh the the levy numbers we talked about the budget in a little bit more detail than uh than build it tonight uh we haven't nobody's mentioned saber the night I know that we did earlier but it was a it was really a great night it was and know I've not I've gone to every single one since I've been on the board except for 2020 when we didn't have one due to co and just every year it it gets better and uh and it's it really is just a great night um we have uh Takata graduation coming up Thursday morning I believe it's at 10: um I'm going to try to make that and graduation Saturday night uh uh really and I've said this before the best part about being on the board is really graduation night being able to celebrate uh with our graduates uh yeah so you mentioned saber of the night that's also a highlight of the Year for me um it was a really exciting point for me personally because my son who's 11 um his preschool teacher got an award that night so I was pretty cool to be like that's Miss Kelly um the uh yeah the smudging space dedication was uh extremely cool in a lot of ways um one thing we haven't mentioned is that uh at cake our culinary students are given Costco a run for their money C is really good um I'm going to try to go to the TLC graduation this Thursday I'm going to do my best to fight off my real job uh so I can go to that um and then Rhythm on the rail is coming up over the summer I'm going to try to hit most of those mam okay um I offended um of invite for the awards um also senior Awards uh middle school so my daughter she she's UB uh also and high ranking honor uh she's going to um University of Minnesota uh Rochester she wants to be a um doctor so um and everybody was happy um something you know the community are are very interested was last week 29 that week was busy um and the community you know they they like it and they see this is what we need you know and to continue and so that's kind of the uh Community engagement U and to see um like every bound 10 of the students are some other girls 40 so 10 of them so it's a big number um about there is no voice [Music] there and that's you know everywhere um some uh girls are doing fantastic job you know when it comes school so um I'm very very happy to be part of the sh schools um see you know a lot of good things happening um they have like they have school board care about students put this the students interest you know first and teach you know so yeah that's all I I don't have anything I don't have this also I'm very happy U for uh Saturday the graduation and I already put on my my speech um so I will not disappoint you before that I yeah so yeah I'm ready awesome awesome under a half hour I don't think so I don't think so I will try my best you don't think it will be under a half hour or you think it'll be shorter than a half hour it will be short yeah thank you last year I think they will protest if it's more than 5 minutes get under five have mine was under five last year yours was like 10 was the original one was probably 15 every day like no I can't say that CU I'm going to cry so by the time I was done was under yeah I will try yeah do as much as I can do so be bous for me if I go if I go 10 minutes I'll ring a bell please don't I'll come tap you on the shoulder I'm just kidding thank you my Jim no so many great events that I just uh also call out is the picnic with the police I'm 12 and if you Haven had a chance to attend that um fantastic event and I'm looking forward to that already thank you Tiffany uh the only two items I would like to add is that we have a fantastic class of 2023 intern who was with us this summer um Mackenzie Kirkland and she's doing a great job capturing all these events and other very meaningful projects we're happy to have her she's at presently at ISU and skipped a whole year because of what she she was able to do at the academies of shakes which she's going in as a junior next year which is fantastic and also um just really excited to elaborate on the uh survey and Community conversation via thought exchange at the next uh meeting that we have I say overall appreciate the thoughtfulness of what was put in by our community I think is really relevant topics and it did a lot to be proud of in our school district so just overall it's been enjoyable to be able to go through and find good feedback and opportunities and also affirmation of those that are really working hard to support our students and families thank you Dr re I'm good I've really talked plenty already just evening so yeah just a great time of school year to celebrate the many many great things that have uh been happening in our school district okay all right uh next on our agenda item 10 upcoming meetings and important dates uh you we talked about uh uh you know TLC on Thursday and uh graduation on Saturday um tomorrow is the the last day of school for our seniors uh last day for all students is the sixth anything else you want to bring up for for upcoming events [Music] here right with that I would entertain a motion to adjourn so second we have a motion by broy second by Aldrich any discussion see all in favor I oppos meeting