Welcome to the Shakopee Public Schools School Board Work Session for April 13th, Seton? Here. Adas? Here. Probst? Here. Peterson? Here. Oldrege? Here. Johnson? Here. Smith? Here. Ryan? Here. And Shannon. Please join me in the Pledge of Allegiance. I pledge allegiance to the flag of the United States of America, and to the republic for which it stands, one nation under God, indivisible, with liberty and justice for all. Tonight, under our Saber Pride portion of our meeting, we are highlighting our internship awareness month in our academies of Shakopee, specifically the Health Science Academy partner spotlight. And Tiffany Olson is here to present this evening. Yes, thank you, Chair Peterson, members of the board. I have two fantastic guests. I'm going to have them come on up here and introduce themselves before we get to share a little bit about this great sword. So, Ann, if you would like. Hi. Um well, my name is Ann Sensen. I am an RN and more specifically a clinical program specialist for St. Francis Surgical Services. Um I have been with St. Francis for about 25 years now, and more recently transitioned into this role. Um I've had a connection with the CAPS um classes, you probably all know, and we typically do our um annual CAPS class with surgery, where we get to play with the robots and do different fun things. And so, I was really honored to be part of um coming to the school for this event and um doing some total joint simulation with the class. So, really appreciative of the opportunity that we have here to do this. My name's Josie Johnson. I'm a junior at Choctaw High School. Um I had the opportunity to participate in this project and it was really cool because when I grow up and I want to become a physician assistant in the orthopedic surgery realm. So, it was really cool to do this project and experience what I got to do. I'm going to give you a shout out. You're a little bit older growing up than I did in all the videos and after watching them I actually see you're already grown up. You're going to say I should continue on. When I continue. I agree cuz I loved watching your video. It was great. So, you're trying to figure out what we're talking about. We obviously have a topic here. Wanted to have these three folks introduce themselves, but we have a video that the fantastic Kate Hamel who is now with us. You You can wave to the board here. Uh there was a position that um was open previously. Somebody left at the Academies of Choctaw at the high school. It's an engagement coordinator position. Really that conduit between our partners and trying to make sure we have all the right folks in the mix to have these experiences and Kate got thrown in and said, "How would you like to do this video and capture this awesome knee arthro- Arthroplasty. Yep. That. And she did a great job. So, we're going to play a 2 and 1/2 minutes of that. We have some questions for these folks and then if there's any for the board, we'll we'll go from there. Does this have any warning? It's play-doh. No actual blood. I did get a little woozy in a couple parts when they pulled but it's play-doh. That's a great question actually cuz And which body part is are we Your knee joint. Yep. >> Today at Sports Med we just finished our total knee surgeries and with Mr. Iverson it's so much fun. We had Anna and Heather come in today and it was super cool. Such a good experience and I think it really shows like what you want to do when you get older. Like I would have never thought I would do a real surgery until today. This last day for the students was really important to show them kind of a day in the life of an OR team. We talked about team dynamics. It was fun for them to get to try on the PPE and practice utilizing their sterile spaces and we went through some important safety steps that we always include for every surgery and they just got to have a great time exploring what surgery might look and feel like. I think it's really important that our students are given these opportunities in the classroom because not every student is going to be in the CAPS programs to get out of the building to get those real authentic experiences with professionals and it's easier for our students and for our staff if we can bring them here. So for example, this project it's really hard to get kids into an operating room so we brought the operating room here. >> When you make those connections with authentic partners and professionals, it helps you kind of guide the direction of your curriculum. It helps you get insights into what's actually happening in the field and it can really help kind of create a better and stronger environment professionalism that they as employers in the future are looking to see for our students. The fun part for me is because especially since I wanted to go into this field, it was really interesting to see what it actually means and all the little steps behind it you don't even think about. The PPE, the sanitizing, the signature, everything that people don't see you got to see and then you really familiarize yourself with like, "Wow, this is what it actually means to be this professional." How was it to watch yourself? So, that is the project and what we would love to hear a little bit more about because obviously that video does not cover everything nor could we in a save a credit moment. But, both Anne and Josie, if you can just share a little bit more about what made the project unique and anything extra with the role that you played to have this experience. Okay. Well, so obviously where I work closely with Elizabeth and Miranda here with the CAPS kids and they connected Matt with us reaching out saying, "Hey, I want to do this simulation lab at school give these health students an opportunity to have an experience much like CAPS students would or would have but actually at class. What can you connect us with?" And so, Heather and I kind of went dumpster diving mean, you will and we found old instrumentation that was going to be commissioned or not used, so we could actually help set up a lab to really look and feel like an operating room. Um and then we were also able to connect with one of our um total joint reps, um Sean, who works with uh our microport instrumentation that we use on a regular basis to do our actual surgeries at the hospital, and um have him come in and demo um what all these trays and instruments actually look like prior to us actually performing our procedures in class here. So, um that kind of prepped the students for what well, Heather and I were going to come in and do, and we had a great time gowning and gloving and running through the actual operation with the students, and really giving them a feeling of what it actually is like um to work in operating room and with an operating room team, so. It was really fun. Yeah, I think this project was unique because the whole entire class we worked up to it. We explored many different like professions within athletic training, um physical therapy, sports psychology, anything within that like sports medicine field. So, to be able to work up to that, we explored the St. Francis Physical Therapy Clinic in Chaska. We had the surgical rep come in, and we got to put our hands on those tools, actually use like the real drills, feel the real implants. I had no idea how heavy those were, and how like it it was so cool to just like put yourself in that world of like this is what it is, and this is how it works, and what we think it is is not what it actually is in real life, so it's just unique to be in there, figure it out, be with your teammates, and collaborate to understand what it feels like to go through that and to be the person helping others. Yeah, and I think also to showcase the different career opportunities there are in health care. I mean, we fixate on the doctor and nurse, but you have the reps that come in with the instrumentation and the implants. You have a surgical technologist, you have a sterile processing, you have physical therapists, you we have all sorts of different team members that obviously require different lengths of education to complete a patient care experience and get them through their health journey. So, I think that was a good way to also to see showcase the different opportunities there are in health care besides just being a doctor or a nurse, too. So, that is always great to expose everybody and I had that opportunity when I was their age. I mean, when I was in high school, I don't even think I knew that half these careers even existed. So, just getting some of that exposure of what is actually available to these guys is pretty cool and and really seeing what patients go through the pre-care, the during care, the aftercare, it's just a great opportunity to really see what actually happens. What was our patient Our patient's name was arthritis, right? Yeah, it was arthritis. Okay, Josie, is there anything you want to share from the skin and bone side or boarding keys? Just again, you talked a lot about the unique factor, but anything else you want to share either specific to what you did or just more to get some insight? I just think it's cool, like this project specifically, because you can learn so much from a book and you can like secondhand learn, but it's not until you get your hands on that you understand how it works. For the longest time I thought I would be doing something else like a teacher, but not when you get your hands on it, opens up new doors to the different professions that you don't know about into the things that you don't see and what you never would think about. During the project we had to take it seriously like the sterile field meaning our hands had to be above our waist. We had to wash our hands. When we were putting on our gown, your fingers can't come through because then you're breaking the sterile field. Um, I think collaborating with your team was a hard part too because hands-on like that, it's not planned out. So there's things that are just going to happen and you have to learn how to roll with that. And I think that's a good part to see too with this mock surgery was like in real life things are going to go wrong and you have to work around that. So it's cool to just be able to problem-solve with your team, figure out how to work through it and then get that satisfaction like I did that and I can do that and it brings you so much like passion to this is what I want to do in the future and I would like to pursue this. I feel like it it becomes more of a moment like it's not just learning, you're building like self-awareness and passion and a better self-identity because you're hands-on and not just reading out of a So my second video will be the recording of this meeting and the beautiful things that come out of our world. We did not prep them for any of that. That is honest feedback and I just love to hear that, Josie. Um, what questions do you all have for these fantastic individuals? All right, just a comment I guess. It's just it's really inspiring. You you just to see this and um And and on a personal note, somebody who's had ACL reconstruction 30 years ago and expects to have this very surgery probably in the next 5 years uh is just great to see the advances in in the passion that you you approach this with cuz I know I'll be in good hands when it's my turn. I and I'll just add that um St. Francis has just been a tremendous partner not just with the school district, but in our community. I the care that you get at St. Francis just from beginning to end of anything that you experience, I I can say this is a personal experience and um is just outstanding. It's I've been in other hospitals and nothing compares to the care that you get at St. Francis. So, what you receive from an instructional or educational perspective as student, know that it's coming from some really great people that care about what they're doing and are passionate about what they're doing and you probably will see me in in within the next year for a joint replacement as well. So, I'm just waiting to get the schedule. So, And Sherry Peterson, I might add, we have Amy here. Amy and I both serve on the board for the Shakopee Chamber, but Amy's a great partner with us from a marketing and this collaboration perspective and I agree with the 17 interns. That 17 or 18 that they so they had the highest amount of interns for one business this year as well. So, when he speaks about the commitment to the program that goes on, very sharp there. And and it was the first time an intern mentor I don't know if that's what it's called. The surgery had a cap intern. Yes. Yes. Yep. I just want to echo some of what Chris you said just yeah, say thank you to all of you, you know, our friends from St. Francis. I mean, it's just learning needs to happen everywhere. I actually love that you take some of the learning we've been doing outside the walls at St. Francis and there's all kinds of internship things and bring that back into the building and appreciate the time and effort because those things don't just happen and Yeah, Josie, you can represent our school district anytime. But I will say the experiences are very fun. With your Peterson and I get to experience the DaVinci on the other side of it and I actually made my surgeon shuttle. So I go, "Our students open Starbucks." And I still love that you made me flashback. Your former Michael Morris, who was the CEO Our students got to use the DaVinci robot before he did. Which was super cool, but it shows that just that the heart of St. Francis like Hey, we want to work with our young people in our community and and kind of light that fire, you know, light that passion. And so even even before their executives got an opportunity to to use that, our students I think they were peeling an orange that day. Well, again, I mean, as Heather when when Matt pitched up with us, we're like he sent us the video and we're like this is super cool. How do we help make this happen? Um, but partner already thinking of how to make it better even the next time and maybe even like, "Oh, how could we add muscles?" Or what kind of skin could we like suture and trying to just even the appearance of it. For their for their brains they're like I think that sounds awesome. No matter what kind of stuff you do, that's great stuff. Any other questions for our guests? And we do have Josie's family here supporting her. So we want to shout out to that as a thank you. I appreciate support as well. Well, thank you for being here and again, thanks for doing a great job with our students. I thank you for your strong testimonies. Yes. Thank you. Thank you. THANK YOU. MOVING TO ITEM FOUR ON OUR agenda this evening is a consideration of the agenda as presented. So moved. Second. There's a motion by Brophy and a second by Aldridge. Any further discussion? Seeing none, all those in favor say aye. Aye. Opposed? Motion carries. Item five is our public comment portion of our meeting and this is the time where members of the public can participate in the meeting without being part of the meeting agenda. A member of the public may address the board upon an agenda topic or on another topic pertaining to school business. We allocate a total of 15 minutes for public comment at this meeting. Each individual speaker may speak for up to two and a half minutes. The sign up for public comment has been conducted online and in person prior to this evening's meeting. No one has signed up for public comment prior to this evening's meeting and so we will move on to the next agenda item which is item 6.1 which is an informational item and that is the preparation for our next annual school board self evaluation assessment. And I will turn this over to Dr. Redmond and Yeah, it'll mostly be Tiffany. She's done the the bulk of the work, but you've got this this came from feedback after I think our August kind of board development and we were using that MSBA self-assessment tool and some of the the feedback was uh hey, can we do more kind of open-ended type questions that give us you know, we've got more substantial things to to focus on. And so, Tiffany is you know, we laid out a timeline, and she'll share that. And then uh she using ThoughtExchange has, you know, put together the GMSBA questions that have been added uh an open-ended question in in each of the different sections, and then another one that actually aligns with our community conversation in the end. So, So, there is a link in there. Uh there's a test link. Uh I think if we all tried to crash that once, it may be a little slow, so I'll try to demo it here. Uh but it is a test I mean test link to the ThoughtExchange. Uh and just to show you again um go back a little bit here. So, basically, we broke out the assessment into sections, which is very similar to I believe at that time it was Jeff, you presented some of the um feedback and things from the previous period. So, it's broken out first board vision priorities and alignment. Still the same scale for you folks of one through four, that way you can look at that over time um with the strongly disagree and agree. And then it's just some really easy matrix where you can go through and just choose your selections, and then the opportunity that you'll have on this where it'll aggregate the data, and then be able to do some AI um analysis of bias analysis. There's optional comments for each of the sections should you want to add more context to what the scores are that you're providing. So, there's basically I believe three sections here. So, board operations, conducting business is the second one after vision and priorities. This is where you folks had stuff on open meeting law meetings being effective, things of that nature. You go through your same number selection on that, and have your optional comments. Uh interpersonal relations is how we just put on here things of this far as you folks communicating with each other each other, preparation. Again, comments on that as well. And then the last is board and superintendent relations. Given that this is a thought exchange, there is the open-ended opportunity as well. Granted, there's only seven of you, so your feedback's going to be limited with your ratings, but this is actually the same question that you'll hear shortly for the community conversation. It just has the board called out in here specifically as far as what the board can do for resources to continue to prepare students. So, this is something obviously you didn't have previously. It's something that we can choose how we want to measure that longitudinally, but the good thing is the content in this question again is the same as the community conversation. So, you could in theory look at how your thoughts compare with those that participate in the conversation. And for what that Redmond shared, there'd be a a healthy period, a 30-day period to be able to take this starting June 13th, and then that way we have some time to prepare the results. We have easy access and review by that August date. Anything I missed? The only thing I would add to that survey would be if you have any kind of further thoughts, I mean, this came from feedback. We think we've captured it. Thought exchange gives us some really, I think, unique and really good ways to kind of analyze the data. Um but the reason we're sharing it on April 13th and it's not going to be launched until the middle of June is to, you know, number one, show you we were following up on the homework that we said we would do, but more importantly, give this to you a couple months ahead of time where if you go you think about it, you have some time even to look at it, you know, later this week and go, "Hey, what about this?" Uh we certainly have some time to adapt and adjust before the middle of June, but uh very appreciative of Tiffany's efforts on this. She, like I said, she's done the bulk of the work. Tiffany, I have a question. Um when you One of the things that I thought of when I was looking through this when you get into the survey and you um like starting with question seven. When you have strongly disagree all the way over to strongly agree, is there a way to if you click a one or a two to um force you to provide feedback as to why you selected a one or a two? So at each specific question you're saying? I can >> Before you can move forward to the next question. Cuz I think sometimes it's easy to to disagree or strongly disagree and not provide the backup to it. And then when And then that way it doesn't um when we have our meeting to discuss the results, you don't necessarily feel backed into a corner if you're the only one that may have answered a strongly disagree or a disagree. Does that make sense? It absolutely does. Yeah, there are so many different ways we can set this up. So I can absolutely do it by question. Um within that this was just looking at different styles, but we can absolutely do that. Really quick on that, I mean you could almost do the same thing with agree and strongly agree because if I didn't want to leave comments, maybe I'd just be like, "Okay, I'm just going to agree with everything." But why do you strongly agree? I think that disagree is different because I get that, but you could just But why are you strongly agreeing? You know, it's to me I'm not And strongly agreeing is like we're perfect and we're not. Cuz it's like why Like an example why you would strongly agree with it is just as important I think as why you strongly disagree with it. Because the reason And the reason is for future boards, they'd be like, "Okay, this is why they strongly agreed with it." And hopefully, when all of us are off the board in 40 years, it might come to Christie, but when we're all off the board, they can go You know, in 40 years, but but then they can look back. I'm being very nice to you. Um but but the for future boards, look, why did they strongly agree with this? What were they doing right? Would it I mean, I know we can put an an open-ended thing with each question. I don't know that we can restrict whether you move forward or not. Yeah, I I suppose we could You know, if we added one, if you don't I suppose we could always just put NA and it'll move you on. The part that I can say we can do is require comment after. The part that I wasn't picking up on what Sheriff Peterson is saying is if when they require comment, is the comment number you're putting in there? That logic I would have to check. So, what you two are talking about, I'd have to check that, sir. The only reason why I I bring that up is because I've done that in a different evaluation Sure. >> for somebody that's related to schools, Mhm. and it did provide more feedback than we've ever received before when it came to the lower ranking And that provided us more direction as far as opportunities for improvement or Sure. >> things like that. I mean, if it's only one, then it's not maybe as big of a concern as if it's five of the seven. Sure. If that makes sense. How many total questions are there? Is it 22? 23 if you include the optional open-ended, and then, you know, yeah. I'm just kind of looking at at the board. I mean, we can certainly make that adjustment where we'd add a a space. It would probably more than likely it probably be we would do it regardless of the score. And we could even put where you got to write something in there or we could just strongly encourage you to do that. Anybody have a a like a strong feeling of, "Hey, absolutely don't do that." I I I see where Joe's coming from with with recording comments for strongly agree. I I don't know that that's really necessary here. I mean, I'm just thinking of the you know, people you know, they you know, say 10 10 10 out of 10 no notes. I mean, I I don't know. Do you need to comment on everything that you think is going really well? But I I I I do understand where you're coming from on that. But I I like the idea of the cuz cuz cuz I'm thinking when we went over this last time, we spent a lot of time trying to give opportunities to people who you know, did strongly disagree and there was a lot of opportunity for discussion there. Having comments in advance out of this would be helpful. And then it also eliminates the I don't remember. We took this a month and a half or 6 weeks ago. If you can record your thoughts in a document or as you as you're taking the survey, then at least we have that feedback even though we won't know. That doesn't matter. We said it. It's just where is there opportunity for us as a board to be better. And if if we don't capture that feedback, we won't know. Right. Cuz if you take the take the you know, if you take this on June 15th, August 10th, you know, as somebody who barely remembers 3 hours ago, um 2 months is a long time to Wait, why did I say disagree on that? Did I say disagree on that? Cuz I remember last year we were talking about that. Like, I could not remember if I was one of the disagrees or if I put agree. It's just Maybe I should You know what I'm going to do this year? I'm going to mark down everything that I I wrote somewhere on a spreadsheet cuz cuz I knew you all think that way anyway. I'm just going to write everything down on a spreadsheet and just so that I can have that available when we go over this on the 10th. All right. Go go ahead and go ahead. I was going to try to help us in planning. I think it's pretty easy to put it on an open space after each of the 22 questions. Now, those would not kind of avail themselves like a thought exchange to the other feedback, correct? And so, do you master open-ended question or just the other one? >> Well, it's different than question 23 which you will have the opportunity to share comments on what he what each other writes as long as that's open. It'll It'll analyze it a little different than what you're saying because it's considered a uh closed-ended comments versus this being a free-form text that then AI can translate and come up with common themes. So, yes, that would be the difference between the two. So, I think it's makes sense. I don't hear I hear a lot of kind of it'd be great to have the opportunity, I think we probably agree to share written comments on each of those 22. Now, the 23rd, for those who've done thought exchange, Tim can explain this way better than I. When you write something, it is then open for the others who are taking this to share their comments and rate and do those things, correct? Um this one question that we Yeah, question Yeah, that last question. Which I think we it's the same thing we're doing with that question in the community conversation, thought exchange. We would do it among the seven board members. So, I think you can have a kind of a conversation within that and and ranking some thoughts and that might lead to even Yeah, it's pretty open-ended, but that might lead to some interesting conversation or if you can call it discussion in written form. So. Yeah, I we can do, Chair Peterson, is put the wrap on this Friday. I'll go ahead and maybe just see if it's one or two options or if it's just one, we'll then edit and take the feedback into account so you can see it in a different format. Yeah. So, then I'll send you further comments or discussion on school board self-assessment. Seeing none, we'll move to item 6.2, which is our 2026 community comprehensive plan. Is that up? I think I'd move a chair and Chair Peterson that might help a little bit. All right, I do encourage folks uh to follow along on this one if you're comfortable doing so cuz there are some links and things of that nature that you might want to go into that I won't necessarily dive deep into. We did leave extra time for questions here. I promise I'm not talking for 20 minutes. We just wanted to make sure that there was a thorough engagement opportunity amongst this group. Um and then obviously I know you know you haven't believed that you've been in as many of the conversations on what we do here, so I want to make sure you feel comfortable where I am and just everyone and we go a smidge deeper in here on the analysis components. Um I'm not a salesperson for ThoughtExchange, so please don't feel when I get to that that that's what I'm doing, but more want you to understand there's been a lot of great enhancements that I think will be helpful not only for the assessment we were talking about but for this as well. So, just to level set um the what and why. Um we know our basics as far as why we're doing this presentation, so I'm not going to belabor what is on here. We have um created and you'll see a the table on here somewhat of a schedule, the annual opportunity. It wasn't necessarily agreed upon in the past that it would always be annual, but with um the renewal of the capital projects levy, things that you'll see on here, there's been a great opportunity to do that frequently and this year we're we're taking advantage of doing that again around the same timeline. Um the deeper importance, I think you all are very well aware of this with some of our discussions we've had in leadership development, um it's just the fact that we're maintaining maintaining trust and gaining ongoing feedback. There's a longitudinal component to this. There's obviously more narrative, which means we can measure year over year. Uh this is just one of many. I know you know that, but it's always so tough for everybody, myself, anyone who looks at this survey, to, you know, just kind of take that as the voice of all. I really commend our buildings and even our departments have different ways of the measuring staff feedback, student feedback, and even engagement with some of the same audience just in a different manner. So again, when we review the results, this is by no means the only engagement opportunity that has some data that the board can dig into. Compelling vision, I just highlighted some pieces on here that are directly connected uh to this community engagement opportunity. This was a table I was referencing and feel free to go through all of the summaries that are in that last column. They are things that have been presented to the board, so they should look familiar to you. And on the left side you can see uh kind of what that progression was. We have a COVID gap here and there. We started uh with the, you know, statistically significant, if you will, more traditional Bay Fertility oriented. We had a contract with them that was phone call based. Uh other things, we still have that to measure to. We took those questions and we've evolved that over the three years that we've been or will be using ThoughtExchange. So again, just kind of reminding yourself, I didn't expect as many rows when I did this. We've done that for that long, so I think sometimes it's a little shocking to see it all on there, but want to make sure everyone feels comfortable with the history of that. Uh quick question, we don't need to have that here. Do we have the participation stats for the three years using ThoughtExchange? Yep, so in that column with the leading results, all of those all of those stations include all of that, yes. Yes. So speaking of that, thank you. Appreciate it. I got to check out all the locations. No, you didn't. We're we're doing a good balance, so you don't have to listen to me the whole time. I like it. Um target audience, the main thing uh that I'm hoping that you can take away from this slide is just the reminder that again staff are not the primary audience when you look at these questions. It's not that we're discouraging staff from participating. We hope that they do. Um but it is not a staff-specific engagement opportunity cuz as you would imagine the questions would be probably a little bit different than all of those that we put in there. And same when it comes to a secondary student connection level. We did test, if you recall a couple years of having our middle schools and our high schools provide opportunities in certain classes to decide if they wanted to engage in this opportunity. Um I think that very similar to staff, what we found in some of the results is that a more tailored questionnaire and opportunity, which is what they presently have on a quarterly basis that the board's aware of, where you know, are you building trust, feel comfortable, have a trusted adult, how do you feel about school, seems to be a little bit more more worthwhile than the questions on here as far as connecting to what the students are in sync with. Um and we always have generally higher participation at K-5 level. Um you'll see what some of our goals are. We had a little bit more um in that 10 through 12 area, not much, it's only a percent year over year, but we we do get some engagement there. Um, but we'll see some of our goals as far as we're really trying to amplify that outside community voice. Uh, it's going to be a little different depending on the topics, right? When you're looking at when there's an operating levy or a capital projects renewal, those that's going to skew the data a little bit. But, we are trying to get more consistent um, participation levels across all audiences. I won't go through all the goals here for 2026. You'll see the data uh, about that from '24 and '25. '25 was the largest participation to date uh, through ThoughtExchange, and we intentionally did not go above that 400 or so mark with Baker Tilly. So, that's not a reflection of Baker Tilly. That was a specific number. Uh, what I wanted to just point out as context to the numbers on the goals that are listed here is again, when you have a capital projects levy renewal or an operating levy, the approach and the engagement is should be on that higher end if we do things correctly. There's obviously situational components that change every single minute, but we're a little conservative on the goals for this year because of that. So, it's not like, "Oh, we received 1,900, you know, our goal is 1,000. Let's do 3,000 this year. It's going to be great." It's not cuz I want us to look like we always win. It's just I think we As much as I love that, I want to be realistic with that piece on there. Um, you'll see a big component, number of people participating is one thing. It's kind of like the quality over quantity. Having folks actually all finish the close-ended questions is a huge goal. We're at 47%. That's above standard benchmark, which is in that 30 to 40 usually. We're hoping for a little bit higher here, mainly because of what you'll see some enhancements as to how the survey's presented. So, hopefully it'll decrease fatigue. Um with some of the matrices I just showed you, we did that to try and get people the survey a little quicker, still give honest feedback, but not get fatigued. And I'm hoping that will increase the completion rate. Uh and we were just I think 4% is what we put on here for respondents that end up participating in another language. We're doing 3 to 10. We just shared in a leadership meeting this morning as a reminder that does not mean that folks that speak a language other than English were only represented in that port. It's just they chose to participate using the translation feature um in that. So, there was a few other languages in there. I'll pause for any questions on audience, what, why, participation goals, anything I can answer there. Tim, what are you planning to do differently this year from a communication to the community? Um maybe people that don't have kids in school to try to reach a larger group of those people? Wait, good great question, Jerry Peterson. Uh repetition. I think the rule of seven is now gone to the rule of 700 with all the things that we have distracted. Um aligning the engagement with some print materials that are going home. It has been helpful. It helped us last year. We'll be doing that again. There's a slide later on in the Our Spring Education Forward uh that will be going to print actually the end of this week. That will then be enhanced in because we have the fact hits about 30,000 folks and that will have this whole survey on there because by the time it actually hits mailboxes, it will be live. So, that is a good way and we also have been working with um the city and the chamber to see if we have some other engagement opportunities where there's more traditional collateral for folks that aren't digital or school-based. But, the repetition is definitely going to be the most. Um from a structure standpoint, I I I believe most of you are familiar. Please stop me if you're not. Uh the fact that ThoughtExchange has that one open-ended opportunity, you'll see that we're doing that again this year. Uh if you recall, we've always had I shouldn't say we've always had using ThoughtExchange, we've had two questions that we've been able to rotate each year as far as what those questions were on. This year, we'll show you um the opportunity is looking at outdoor spaces and planning. Uh and I can pause for a seconds. Um Dr. Edmond, is there's anything you want to share on that or we can we can see what we're talking about. It's very high-level. Um but just looking at getting feedback on that. Yeah, we've we've done a couple rounds of We had a work group a couple of years ago. We've also asked some other questions and just thought this would be a broad-based opportunity to continue to add to the data that we're collecting on that. It seemed like uh a timely sort of a topic just to to see what's out there. I think we we've not uh from our previous sort of research and and some of that work, uh I don't think we've necessarily coalesced around an action plan. In fact, I know we haven't, but even around ideas to formulate an action plan. And so, just trying to get a better sense. I think we've talked to people who have really vested interests in those areas and I had trying to find out from others whose voices we haven't heard. This is a really good opportunity to do that or do more of that. And as you would expect when it's district-wide uh well, community-wide, district-wide, making sure that it's a high-level topic that the majority can feel engaged and comment on. Last year, it was two that was based upon the financial sustainability. Prior to that, it was safety and security and what was the most important. Um there was some tax tolerance previously when we were determining, as you all recall, um, what to go for in the original operating levy. Um, structure and benefits, again, I am not a salesperson by any means for ThoughtExchange. They do a nice job of sharing the tools. I won't go through all of this other than the bottom part with a nice little emoji in there is the big piece that I'm excited that they continue to enhance to bring forth to you and that we can dive deeper into. Um, it's just the ability for you folks to make equitable decision making because of the wider representation. Um, you are going to get a broader range of voices. It's not just the loudest. There is obviously some, um, security components that are put in there. You can't do it from the same IP address. Yes, Chair Peterson could go use seven different computers if she wants to put in that much effort, but on the same computer, there's some limitations. Um, and then we are looking at greater user experience and accessibility on the back end. This is the open-ended question. You can see there's very minimal changes um, from 25 to 26 and that was intentional again so we can continue to see what's important to the community. Um, from a longitudinal data standpoint, minor user experience elements to the 18 out of 20 that you continually measure which you recall goes from everything from, um, financial management, student growth, school board performance, superintendent performance, all of those. We try to do things again to get folks feeling like they can come on and perhaps a little quicker and easier. Um, in the top right, um, even little things of ranking rather than just choosing one where you can drag and drop when it comes to how you receive information. So again, just little pieces that we're trying to do. Generally, most of these are taken on a mobile device and that is the great part with this is the user experience on there. Um these are the two rotating questions and what AI prompted means semi-open-ended, lots of strange old terms that I've thrown in here is um the nice part is if you're a user and you can go through this yourself should you want to. There's that test link in there. Um once you put in your feedback, it'll take it, it'll run, but then before you complete the survey, it gives you a summary of basically, so this is what I heard Mr. Alter said, you know, what's your name? But I don't your summary of how you feel about these two things. So at least you can see what's going on and then the more that other people put into it, it tells you if you're in sync or here's some other topics that you perhaps didn't bring up that other people do. So you're kind of getting live feedback on what others are seeing and we still have the moderation opportunity to make sure words or things that shouldn't be spit back at the people are moderated. And I think even beyond kind of the obvious where you see their type of feedback, it it by the way it's worded, the goal is also to invite people to give us critical or constructive feedback and that's incredibly valuable and by doing that, you sometimes it's like, "Oh my gosh, we never knew that was a problem. We could fix that tomorrow." You know, there's just some things that are out there that are bothering people that haven't made their way to the right you know, the right place. So um it gives us you know, yeah, I think there's a a broad view. There's all kinds of different perspectives, but trying to word it in a way that invites and makes it yeah, welcome that and we do. So Um again, test link is in here. I I don't think it's a good use of your time unless you want me to and I'm more than happy to do it to go through it, but I do encourage you to, you know, see if there's anything that you have a question on. Obviously, we'll be doing some proofing and things of that nature. Um, before I visually a few other sections that I have here, before I go into them, are there any questions that we have on the structure, the open-ended, close-ended, anything I should take into account from you folks here? This is all draft, of course. Um, the advanced analysis, uh, the one part that I get really excited about, I think maybe only like Brian is the only person that is as excited as me. Um, after Edmund, you were excited when I brought No, I got to I feel the numbers and stuff, too, and so does Jim, but but you're noticeably the most excited about some of this. I could have said it, yeah, I didn't know you had to do it manually. So, Yeah, well, and it just it limits. So, the what we're you talking about, obviously, the year-over-year, um, there's some things that we can cross-reference, but to have a true year-over-year analysis, that has not been something we could do within ThoughtExchange. You had to take their summaries and then do the eye test of what's different and what's not. Um, we can now, especially since we've done three in there and they can even put in some Baker Tilly questions, should we need to, we import it into it. So, I'm really excited about that because it takes out the human error piece of it. It allows us to look at things differently rather than just your standard bar charts and tables and things of that nature. Um, and that's probably the biggest enhancement, um, that they've made in addition to just AI enhancements of takeaways, key trends, things of that. Just a quick follow-up question. So, the Baker Tilly surveys, is there enough longitudinal data or like provide for that analysis to be meaningful? Because you mentioned you can import that data. The close-ended would be There was obviously tax tolerance and other things that would be similar to our open-ended that we would not put together, but they did set the stage for majority of those rates, those questions with grading the school board financial management superintendent. So, we could put those in there. And so, then you would essentially get a 5-year trend. And you can pull those together. And it would show null if we didn't have that data for there. So, at least we weren't assuming that everything was accounted for. That's super powerful. Yeah, I would like to get very excited. Well, now I'm excited. Um We're not stopping this presentation till everybody here is really I have to ask you to use the word longitudinal. It's my version of pedagogy. It's like over my head. So, this is like over my head. So, this is my longitudinal word. Um this is by no means a comprehensive list here, but again speaking to the point that this is just one of many ongoing engagement tools. Um there's so many great things that technology we're talking about with Next Path. There's things that go on at the building level. There's things that don't necessarily cross all of our desks. This will be a part of that, and we're going to make sure that this is something our leaders, both of departments and buildings, have access to overlay with other pieces. And I don't know Jim or Dr. Evans if there's anything you want to add to that cuz I'm sure this is not comprehensive by any means, but this is at least high level of the data everywhere. Um this is just one of many that we use. I would just say that, you know, we we spent a lot of time talking about systems. And I I I don't know why there's a an interesting sentimentality. We talked about this community conversation at our cabinet meeting this morning. And if you think going back to 2019, we set out a plan. We what we knew that we wanted to connect with the community. We wanted to listen better. Uh our goal there was to do it every other year because kind of the expense built in at Baker Tilly, and now we're doing ThoughtExchange annually. But I think we've also been working to shift that culture of listening, and and all these things are further evidence of you know, we were in 2019 as a school district, one of our shortcomings was we did not really have much of anything built in to listen to our community or take their thoughts in, and I I remember those conversations, and to kind of see all these things in place and doing that, it it's it's good. Again, we're far from perfect on that. Um I also, as long as I'm And I I think it's it's one thing to invite that, it's also to to always, you know, do the best we can to listen. And as somebody who has memories even of those early Baker Tilly and going through spreadsheets with literally thousands of lines of comments with this sort of built-in obligation of well, somebody took the time to write it, and even if it's not very flattering about me, I'm still reading every single one of them. Um the power of of what's built into ThoughtExchange now and AI, that's the part where we have the ability to really um pull data together in ways that back in 2019, we couldn't have even imagined. So. Thank you. And this is referencing again where that data will be used outside of the school board. I think it's pretty intuitive of the pieces that will incorporate into You'll see the timeline here in in a minute, but it does align with all of our summer leadership retreats, um that both Oh, this is for our leaders. So, you have deans, APs, principals, and directors, and then some supervisors and assistant directors. We get together in June, uh and we have 3 days, uh usually offsite somewhere at a partner site for free. And this lines up well. Last year and previous years we were able to present so we will be doing that again. This year because the timeline that you see here, it is intentional with Memorial Day as far as when it stops and ensuring that we have a good 30-day window for that. Lots of planning done on the on the first side of it and then want to make sure we have a good time for analysis on the back and then the goal would be that we share with you folks formally in the public June 22nd but you have preliminary information that we prior include it in the wrap and that'll give us time to be able to pull some summary pieces together so the board meeting's not the first time that you're seeing this. Awareness to your question Chair Peterson, this is a somewhat snippet list of the pieces that we're doing. I will call out on the bottom right one piece that worked really well. Appreciated our CFLs, have some audio calls and text messages that we decided to do to families that speak a language other than English that our CFLs support. Where they would just be able to provide general narrative like here's why you should do it, here's where it's going, kind of build confidence and trust and it was just a more authentic way to engage and I think that's why we meant that 4% before and we're going to try and expand that. So we are taking advantage of some of the text components that we can do through Infinite Campus for current families, translated audio calls and then obviously to your point Chair Peterson making sure community members that are in that mix get as much opportunity as possible to participate as well. Is there anything our partners can do, our academy partners to help communicate and spread the word to get participation? Yes, actually we lean into the chamber for that to see if they sometimes help disseminate information that our partners put in there. But between that and even talking with Elizabeth and folks, we definitely want to get on board with that piece. It's always a slippery slope with some of our businesses with those that reside in hearing how much time they spend in the traffic. And if that's valid for an audience member, but generally if they're working and doing 40 hours a week we consider that someone that we want to have feedback from. But with our honest First the fact that we give the the public and our and everybody the opportunity to chime in and on a lot of different topics. The school's fantastic. This is a great resource for us our community. Um I just this is the first time I've heard this thought, but I just was thinking it would be great to show them that we're listening in what some way, shape, or form and have some form of a a resource at the end of the maybe in the fall after the survey, a link on our website, or maybe something in education forward that we'll have top 10 topics that came up in the district responses as to what we're doing. Like sometimes you we even mentioned it earlier. Um somebody might bring up safety and if they brought it up last year and you bring it up and there's no response to it, it could come up and start a frustration. So maybe they don't realize updates we did this last year. It's a great opportunity to click a link. Hey, we improved we replaced our cameras, we added big tickers. These are things we're doing. And that would actually give them uh a perspective that we're listening, you know, other than telling them that we're listening. I think that would be something to consider. Absolutely. You're just spot on. In our fall guide, um we've always had an opportunity to give that summary piece, so that folks can see it. But what I'm working on right now is about the Thought Exchange Thought Exchange has um an interactive web opportunity where it just gives up a little page that we can decide what's on there, but you can go in and see your point like oh I didn't realize this was a common theme and again we can make it so they're not seeing perhaps layers that aren't necessary. But that is a newer tool. They did that before a little more complicated now it's very easy. So I think we can decide you know what additional tools we want to provide so that they feel that it's transparent. So Tim that would be like a live link that the community could go on and uh read the summary based on what information we determine is Correct. Think of it as like a a webpage dashboard of sorts. Kind of a power behind I can kind of get and I can get different layers but we can control how many layers go over. Correct. Yes. And is the district going to respond to those some of those stuff? Uh it would just be Like summary Like summary yes summary station of what's in there. So to your point if it was safety cameras were the most important and they want to know what we're doing to mitigate that that would be something that probably be more for their education forward other pieces and we can certainly put that with that in there. You know what Dick you hit on a really good subject that's been part of this. We've been doing some of the board vision and priorities and trying to bring the presentations in. It's an area that we tend to quite often we do the things and then we don't talk about doing them anywhere near enough or point that out and that's really powerful. So I think we're trying to be more intentional even with you know making sure we're coming back to the board with presentations and kind of you know go back to some of those vision and priorities and then tie it back together and be explicit but same thing with the community. I mean you get so caught up in the doing that we forget sometimes to talk about the things we're doing. So that's a that's a good point. Absolutely. Thank you. Any other questions I can answer? Perfect. Good job, Mr. Miller. Thank you. Feel free to please take that test link to it. I think that's helpful. All right. Next is item 6.3 and that is our district update with Superintendent Miller. Thank you, Superintendent Miller. Yeah, and you'll notice kind of the structure of this week. We felt that we we had some time and I you know to to go into some depth with again, I think that's even part of the community conversation. We you know, I'd say last year we talked about the what and maybe didn't go into the how or the why and so uh appreciate that we were afforded that opportunity this evening and appreciate the work that Tiffany did preparing for that. Um I've done a district update in a while. A lot of great things. Again, I had had a lot of help from Amber and Tiffany and MS, but we've got Education Forward coming out. I'm not going to to read all of that, but it's hard to believe that uh yeah, this is that spring edition. So, it's that time of year. Uh this is really exciting. The uh elementary again trying to kind of put things together and have opportunities at their buildings to bring families and students in and uh kind of share a participatory event or experiential event. Each of our elementary's is uh putting together a uh a hands-on learning evening. Uh family STEM nights. On the far right of this slide, you'll see the dates, you know, April 16th at Eagle Creek, April 23rd at Jackson, April 30th at Sun Path, uh May 7th at Sweeney, and May 12th at Red Oak and uh I don't know if there's any special, you know, awards for board members to go to all five, but you're certainly welcome to or superintendents, but uh really really good things happening in those classrooms and that experiential learning and so I know our elementary teams are really excited at sharing those experiences. One of our one of the events that that just I think always always I find touching. I mean it doesn't hit my heart. Tim's nodding his head. He was present. Is that last Friday? Is that when was this? Yeah, last Friday. And uh and I actually, you know, I I happened to uh just David Draskovich, our finance director, and his newer happened to come by and I said, "Hey, what are you doing in a half an hour?" I'm going down to take out and he was like, "What are you doing down there?" I'm like, "I'm going to the graduation." And uh the staff there just does such a great job of talking about speaking to the why with the you know, why they're impressed with each of our kids and how they've gotten to know them and how proud they are of where they are in their journey of life and it certainly hasn't all been been positive, but it's just such a such a cool recognition of that and so uh and I felt very fortunate to be able to attend and I had to duck out after about 20, 25 minutes and I told David, "Hey, come with me. Don't come with me." I have a pretty good feeling he stayed and stayed to the end, I think, so because he came back and went, "Wow, that was super cool." So Then we had the CAPS end of the year event. We had a huge junior CAPS. We've got uh you know, for a single high school, I think we've got more CAPS participants possibly than any other single high school in the nation. There are some districts that have more, but they have multiple high schools and so yeah, we had St. Francis here. We've just got great partners and we're trying to continually expand those opportunities. Uh Joe Weinberger has done a great job. Uh everybody's supporting us. This was this was a, a real cool activity. Congratulating our National Merit Scholarship semi-finalist. I believe it's Abishek Rao. And this student's name, and so really just a neat, neat accomplishment. I'm sure we'll have the student come and visit us at one of our board meetings coming up. I'm sure that Dr. Edmonds is very busy and committed to about 20 things. I I like, yeah, if he can fit us in. So, which fair enough. If you're doing that kind of work, fine. Yeah, keep keep doing that. We added this slide. I our ninth grade, you know, we've got a lot of different sort of visits and and again, it's that whole, how much, you know, we want learning outside our walls. We want to connect with folks. Uh so, this was kind of cool. The different partner sites that have posted our ninth grade students looking at post-secondary things. And again, you know, if we can light that spark and passion, and it can be anywhere, you know. Post-secondary is all kinds of opportunities and experiences. And this is a pretty pretty good representative sample of a number of those. Um not going to go into great detail here. We just, you know, we do a monthly systems and structures meeting, as I'm sure you're aware. This last one, we continuing to focus in on collective efficacy. That you know, going it's more than just team building. It's how does it how does a group of people, how does a group of adults in our case, impact student performance? And then, we just there there are a lot of systems things going on, so this was a little bit of reflection on on collective efficacy. And then it was, you know, hey, where are we with a few things? What are the next steps we need to take? I think it's that I don't know what how it got hardwired in me as a young kid. I notice I still do this even today, but it's that old mentality of it's really important to sprint through the finish line or do those things. And so some of that reminder of how to how do we do the best we can through the end of the school year. And then we also have our our monthly instructional leadership meeting. We did more than this, but that instructional leadership is that essential component of our site plans at each of our buildings. And actually our leadership teams in their form of site planning as well if you want. And it is always a great day to be a saber. I just love the photos. That's it. So. Any questions for Dr. Ryan? Item seven on the agenda is our committee reports and other information. And tonight we'll start with Actually it's been a couple of weeks since we've been here, but most of it was spring break for us. We had a good family vacation for eight days. And um Yeah, I don't know if there's I had any committee meetings scheduled for that time period. Um we had the personnel today and then the community engagement next Monday. So not really much to report. Personnel as well. Um and then there's the kindergarten graduation ceremony. Um It's going to be another season to join the mountain bike team here. Hopefully with student sign up through the end of April 1st. So we'll plug in for that. And I was going to also put a plug in for the play that uh that's going on. So we can see that a few times. I've got a senior on the council, so I don't want to put her on the spot, so Um two things we have uh Southwest Metro meeting board meeting next Tuesday night. So, that's coming up. Last Friday that's scale meeting as well as I met with I was part of a group that met from cities, counties, community to attend the school district, so give a quarterly meeting to discuss just in calendars or collaborations that there might be between all the organizations and then a lot of the conversation this time was around legislative topics and some of the bills that might be coming forward that might affect schools that we might not be aware of because it's a not necessarily an education committee and all sorts of things. So, it's it's a really good sharing um information because in the end it impacts all of us. Um, and then last week I also had an FC high school meeting. You doing your third time? Um, COVID in our house over uh last spring break, so That's not bad. Um, I just wanted to mention the cotta. I just the graduation that's the first one I think I've missed in a long time. I went to see my parents and I hadn't seen them in a while and I went and that's how I That's why I missed it, but looking forward to the learning to just like graduation in June, which is two months away, believe it or not. Wow. Um, but yeah, next day I don't have anything. Um, I've got the BrightWorks annual meeting on Wednesday. Um So, yeah, that is kind of like I'm just going to listen and report back and keep talking once I'm at that one. Um, and then like just uh, sort of thing that happened and I was uh, took my oldest son to uh, campus tour of UMD. And in the theater, there's a prominent photo of Shakopee alum. And I don't know. Uh, it's pretty cool. Um, I uh, started the uh, MSBA phase three um, virtual training um, last Friday. So, I wasn't able to go to the AMSD uh, monthly meeting which I uh, normally do. Um, but I'll be done with phase three and phase four by next month. So, uh, be nice to have those done. Um, Pearson Early Learning Center work group tomorrow morning. Um, and then uh, for personnel committee tonight, uh, for those who are not on the personnel committee, I have documents to give you. So, please don't leave till I give you those documents. And um, and then community ed next week. Brian. Nothing much, but last I think last Wednesday for HOSA, I got to travel to the capital and um, I was advocating with my representatives, um, representative Tabke and Senator Pratt, um, just about HOSA and career and technical organizations. There wasn't really anything we were asking or I guess needing, but we were just there to spread the word. So. Thanks, Brian. Jim. I was at the AMSD last Friday and MSBA was actually there presenting on Minnesota Kids Rise and I um, would recommend if you have the opportunity as board members to learn more about that through MSBA. I was impressed by the the direction they're going and what's coming out next fall and and you know, hopefully some positive momentum that that can build through schools. And then one other note, kindergarten roundup starts uh, tomorrow evening with Red Oak and Sun Path. A quick look at numbers in what I would describe as a non-scientific way. We have 288 kindergarteners registered for fall as of today. A year ago it was 275, the year before it was 269. I do, you know, think I say it's non-scientific. I'd like to think it will mean we have a larger kindergarten class, but I do think that with our enrollment center and some of those pieces we're doing a much better job of of identifying and reaching out to families and making enrolling easier earlier, which which is still a positive, but I don't want us to be too excited until we we see the numbers, but we're tracking them on a monthly basis. We're doing this for enough years now that we can start to identify trends. Interestingly enough, we were well behind pace at the end of February, but as you all know, there were a lot of things going on in our state and community at that time. And since that has ended, but the enrollment numbers have really picked up. Tiffany? I'll save my comments for the next item to talk about some of the events that I could So, item eight on our agenda is our upcoming meeting and important dates several calendars are in our board book. And Tiffany has pulled up our master board meeting calendar and then I'll let Tiffany speak to that. A few of them already came up, but I wanted to make sure you know they're in here as well. All of those staff nights are in here, so should you want to change those in the calendar, I can always let Nicka know too. She might have you run a little staff staff exercise. Kinder Roundup again, two schools will be doing that tomorrow, and then we have three that'll be doing it the following Tuesday. Tomorrow is also Journey Through Middle School, which is a very important time for fifth graders that will soon be sixth, and we do open it as well to anyone that's new to the district. And then you'll start to see just other events that are popping up at our schools. So if you have a school that maybe you live near, you want to get closer to, there's a lot of intimate events where I think you can make some great connections with families. And then I have to obviously do a plug for end of year event where soon we will announce this week some fantastic award winners that have been nominated by their peers and retirees that will be celebrated on May 6th. And after that, we get into all the end of year celebrations. So keep an eye on May. There's a lot going on with senior nights and avid and graduations and all sorts of wonderful things. Feather ceremony. All that. Awesome. So our next board meeting is April 27th and I believe there is a finance and facilities committee meeting prior to that. And also on the 20th, there is a school board community engagement committee meeting at 4:30 as well. Is there anything else for discussion this evening that we haven't talked about? Seeing none, then I would entertain a motion to adjourn. So moved. Second. Motion by Oakley and a second by Aldridge. Any further discussion? Seeing none, all in favor say aye. Aye. Opposed? The motion carries.