I'd like to call to order the Shakopee Public Schools School Board work session for Monday, June 8th. Tiffany, would you please do the roll? >> Smith. >> Here. >> Johnson. >> Here. >> Rich. >> Here. >> Peterson. >> Here. >> Sotiri. >> Here. >> Velazquez. >> Here. >> Civik. >> Here. >> And Brian and Shawna are absent today. And that is noted by Chair Peterson. >> Please join me in the Pledge of Allegiance. Happy Monday, everybody. Good to see everybody again. So, it's been that long since we were all together on Saturday for graduation, which is our uh statement of pride topic for tonight. Uh, that is our class of 2026. Uh, Tiffany has has a short presentation that uh she would like to make for that topic. >> Yes, thank you, Chair Peterson. This is just a way to uh give a little additional context and and welcome for it to share any of your thoughts, but we just want to celebrate the class of 2026. You couldn't bring all 700 plus in here. I think they seem to be busy after Saturday. Uh, but just wanted to remind you folks um just a few highlights and then hopefully we'll be consistent doing this going forward. Probably looks very familiar to most of you. We had some uh we had great attendance. Uh, talking to Mr. Pulaski this morning, 718 give or take, you know, is the graduates that he has here. Um, and obviously you got to and deliver many diplomas and other items to those folks that at the same time. I know we have three board members resident for our TLC Q sport graduates, and every year it's just extremely special what is shared. There was some great highlights with PSE classes and things that have done at Shakopee that have necessarily done before. There's kid who was there with three 13 credits I think was one of them and one that was finishing a test. Sorry, I'm never done with the graduations. I know others alike comments to that as well cuz we had board members Brophy, Aldridge, and Smith I believe there as well. I just want to make sure we we share those special moments that were shared with us. Feather ceremony again, we talked of class 2026. There's so many different ways that we celebrate all of our students, and I know many of you were present for this as well. Justine Blue really does a great job incorporating as many of our native families and partners and things that are meaningful for this tradition. 13 graduates, 14 students honored. And again, the tribes represented. This was shared by Justine. Thought it was great whether it's speakers with SMSC or Ho-Chunk. And then the actual tribal nations of our students that graduated. So, again, just a great representation of our student body. There's some fun fast facts in here. Board member Smith has has seen some of these. We shared a little bit. We had a steering committee meeting for the academies of Shakopee a few weeks before graduation, and that group is always looking at what can we do better for the academies, and you can see the snapshot that's out there. Client projects, you know, if we have 50 plus client projects, that means there's most likely 50 plus that are stepping up to give those authentic experiences to our students. You can see things such as college credit, tuition saved. And then the counseling team at the high school gave us a little teaser on social media, if you saw. We don't have the full senior survey, but the top five colleges and universities that were shared as plans for attendance are listed there in in order. And I was trying to get last-minute, but I didn't want to give you an inaccurate figure. There are so many students that graduated with actual credits for training and are able to go into the trades and go right into apprenticeships without having to do some work. A lot of that's through these skills grants, that's through things with the Shock and Be Foundation. I'll save that for Mr. Pulaski, so he has some more fun stuff to share when he updates you. But just so many great things for this class. There's a lot going on here, but it'd be impossible for me to show you all the great things for this class, especially the last one. But just some reminders we have on the graduation rehearsal day, which was June 3rd this year. Our They kids get to board I shouldn't say kids, our graduates and adults get to board buses of their choice, go to their elementary schools, do a fun little high-five either to those they knew or just those that are looking up to them. The age difference is always the cutest thing possible. They all have to go down and give them little high-fives. Abbott Senior Night was fantastic. There's a list to the left of our inspiring teachers that were honored. Senior awards, I know many of the folks who earned great scholarships that are from our Turkey Trot Foundation, things of that nature. The Golden Shoe Track and Field Day, there is belts baked for a lot of folks that are enrolled in this and are graduating. Senior Breakfast, that's that same day that they do It start with the breakfast, they go through rehearsal, and then they get to go to elementary schools, and then signing day. It fairly fit everybody. I'm here to say we have a a lot of students that are pursuing their dreams from an athletic standpoint. So, again, just wanted to give a little extra shout-out before hopefully I know Cher Peterson wanted to say a few words, but just give everyone in the board an opportunity to to celebrate this class. We'll keep doing it throughout the summer cuz there's too many good things to share and we can't get it all at once. But, Cher Peterson, if you'd like to start. >> Yeah, I just want to extend my congratulations to the class of 26. One of the things that I thought was really neat about graduation was the number of students that came across to receive their diploma and also wore medals, whether it's from the high school league or DECA or HOSA or speech or you know, whatever it might be. Um, that I've never seen that before. This class was the first class, I think, that's done that and I thought that was really something that to show how proud they were of their accomplishments, not just in the classroom, but also outside in our activities and and athletics, as well. Um, graduation is a significant milestone and it's really a time to celebrate the hard work and accomplishments of of all these students. And while one chapter ends for them, it's also the beginning of new opportunities and challenges and adventures for for all of them. Um, and I would just say to the graduates as they move forward to remember that success is not measured by not only by what you achieve, but how you impact and uplift those around you. And I think that that was something that of the message that Javier gave uh during his message was about your people and your social community. Um, and just the story that they're writing is far [clears throat] from complete. And some of the most meaningful chapters are still ahead for all of these graduates. So, I just want to express my congratulations to all of our graduates. >> Yeah, I'll just I'll just say I'm going to be brief. It's You've captured like four of my top five things right here and you know, for for being a board member, you know, high school graduation, Dakota graduation, the feather ceremony. Um, you and then the Sabre pride is one of them as well and then uh, a new teacher welcome is the only thing that I captured here. So, we'll do that in the fall, but yeah, just just gratitude just being part of that just to see the the combination of you know, 13 years of of of work by by the students and the joy, you know, that they and their families have that day and just being part of that was really great. >> Well, it was really impactful for me cuz my my baby graduated and so I have my personal favorite. [laughter] So, you know, there's always a favorite. I know. It's like I knew so many people in this class and I think you know, congratulations to class of 2026. They do really well in life and succeed and Yeah, excited for it. >> Well, and I can echo that. The the Brophy Facebook feed blew up because I had a picture from from stage saying with my baby girl graduating. Um, oh and not to create a rivalry, but go Mavs. Go and thank Kate all just like her big sister. I mean, there might be somebody >> Go go first. >> Yeah. >> [laughter] >> But uh, again, what an what an incredible, you know, all the accomplishments, all the medals. And in fact, we had a couple graduates I know were busy uh, you know, runner-up uh, in the state uh, track finals. Uh, one girl broke the record. Um, so again, just what a the highlight to celebrate. The final final that's pretty much the end of the discussion. >> And Joe, you did a fabulous job with the opening remarks. >> You don't need to lie, but I think I tried to go through this as as I could cuz I couldn't I couldn't breathe. So I couldn't >> What feels connected with you? >> All right. I just said the ceremony is enthusiasm, the energy in the room is fantastic. The student speakers, their their skills and ability to >> They can articulate their messages so well at that age is so impressive to me. The choir, the band, the whole presentation, everything is phenomenal. Happy to be part of it this year. >> My favorite thing is and it's always has been, you know, just trying to get these students to relax. >> You know, they take it so seriously and I'm just beaming and I'm like, "Come on, smile." It's like a great moment and all of a sudden a kid walks 5 ft away and all of a sudden he starts smiling again. And that's just try just It's like just have that joy for that moment. And uh just always just the highlight of the year. >> Thanks to whoever put that together. >> Item four on our agenda is the consideration of the agenda as presented. >> So moved. >> Second. >> We have a motion by Brooke being given a second by Olbrich. Any further discussion? Seeing none, all those in favor say aye. >> Aye. >> Opposed? Motion carries. Item five is our public comment portion of our meeting. This is a time where members of the public can participate in the meeting without being part of the meeting agenda. A member of the public may address the board on an agenda topic or on another topic pertaining to school board business. We allocate a total of 15 minutes for public comment at this meeting. Each individual speaker may speak for up to two and a half minutes. The sign-up for public comment has been conducted online and in person prior to this evening's meeting. Requests are not processed on an overall first come, first served basis. There's an element of first come, first served representing a specific viewpoint on a particular topic. If more than six speakers sign up for public comment, topics and speakers will be prioritized. Topics on this evening's agenda will take priority over topics not on the agenda. Speakers living within the school district take priority over those from outside of the district. When speakers plan to share differing perspectives on the same topic, an effort is made to balance the quantity of the speakers on each side of the topic. Public comment is conducted in accordance with school board policy 206, which can be found on the school district website. Persons who wish to address the school board during public comment must sign up prior to the start of the school board meeting, provide their name, and subject to which comments pertain. Only those persons who have been recognized by the board chair will be allowed to speak during public comment or at any time during the school board meeting for that matter. No personal attack will be allowed on any district employee, including school board members. As a reminder, school board members will typically only listen and not interact in any way with a public comment speaker. The board may, at its discretion, ask questions for clarification of any issues. Tonight, we have one uh person for our public comment, and that's Janet Jackson. Um who is uh here to speak about interdistrict transfers. >> Hi, everyone. So, I've been in many of these over the last few years. Around this time last year, I emailed the board asking for help. My request was my daughter to be allowed to attend Seely. At the time, I expressed my concern that the acting principal had unilaterally denied over the transfer request out of their school. As a parent, this is unacceptable. I was fortunate, was informed enough to understand the transfer requests provided over being denied, but educated enough to know how to challenge that decision. As a result, my daughter was able to attend Seely this past year. It was everything I hoped it would be. More important, it's very clearly in my daughter's best interest. When I spoke with you last at the board, to create a procedure that would turn our family who denied a transfer request simply because of the best interest of the school they were are to leave, rather than transfer the students. Instead, the procedures adopted state the transfer requests are signed with outgoing principal and the vice superintendent. I was told there's more to this procedure than what's in writing. Our procedure still still place significant authority with the school the student is trying to leave. Another parent, Samuel I Sorry. Another parent, Samuel I sent you last year, the response can simply now be that procedure is given that principal is given authority by that procedure. Our district's compelling vision states in their moral imperative change to all of our systems measurably work each and every student. It also states they must maintain high expectations for every people's support and ensure every student receives what they need to succeed. The current transfer policy conflicts with those commitments. As a school should not have the power to deny student opportunity to attend a different school that meets their needs better. I respectfully ask the board to revisit this procedure and move the down authority from the school the student is trying to leave. Ensure transfer decisions are guided first and foremost with best for each student. Thank you. >> Thank you. Item six on our agenda this evening will be our informational items and the first item on that portion of the agenda is uh discussion on our roof, parking lot, exits, bonds. Um and here to present is David Drasnin our director of finance and operations and then Barry uh from Wolpert Architects and Engineers and I have Find out who's here as well to present >> Thank you for having us. Um Cass we'd like to talk to the Today's focus is to just review the FY27 to FY uh 31 facility improvement plans. Uh the project The projects will be implemented through the FY27 to 2031 as as go through the list of today's information and presentation. Uh we'll discuss the phase roofing and parking lot replacement needs across the district and review estimated cost projected through sorry, projected costs for both funding sources. Um estimated project costs including 5% inflation factor, provide an overview of the long-term facility maintenance planning strategy, and discuss next steps and project timeline progression. >> All right. Well, look at what I want to do is so we just want to go through the sites just so um there's no surprises and you can you can understand what's going to happen on each one um as you as you move forward with the bonding. Um and some at some level these projects are kind of black and white projects, right? There's not a lot of nuance to them on on what they or what they take. Um that said, it's important that you understand the scope um and even though these are maybe not the most complicated in the world, uh they are very impactful to the sites themselves um because you can imagine taking out a parking lot has an impact on that building's use for that uh summer period. So, um just want to walk through them. So, I'll start with Pearson. Uh and these are going order of the phasing. Um phasing uh it's kind of done for a couple reasons. One is, you know, uh first we looked at priorities just what was the highest priority sites. Second, we looked at how it fit the financing. And then third is, as I said, building use just making sure that we're not taking out too many of your sites over course of a summer. So, that's really why these projects are phased over time instead of trying to just get them all done in the summer, for example. Uh so, start with Pearson. Um uh so, the parking uh parking lots it's the west parking lot. Um at this site um there's been some discussion over the year about ways to how can we increase our in capacity on the site. Um and so uh the budgets include doing a a small expansion to add some additional parking spots in that place turn staff. Um and then there's some miscellaneous other pavement sidewalks that get impacted when we do that. Oh, and I should highlight um all of these projects uh are LTFM eligible projects for this department because um because of their age so they meet the deferred work um uh definition from M uh MDE so you can see the parking lot age uh but as best as I could estimate it's about 27 years old um and what we I don't know there's been some patching minor things over the years but uh lifespan for pavement um in Minnesota we see about 15 to 20 years. >> Ben, can I ask you a question? >> Yeah. >> Um is 10th Avenue the street that's running along the west parking lot? Is that I'm just trying to get my bearings. And then the student entrance is Berry Street, correct? >> Uh so student entrance is right off the west parking lot. >> It's Dakota Street. >> It's Dakota? >> Yeah. >> Yeah, that's Dakota Street. >> 10th Avenue is along the be along the bottom of the picture. >> Along the bottom, okay. >> Yeah, you can see that Uh they don't work on TVs, right? But uh if you look at the little uh there's a little show out in the northwest corner and that's the entrance. >> Okay, I got it now. >> Uh Red Oak then um would be uh so the first scope there would be a roof replacement. That roof was installed in 2001. Uh so that would put the roof age at 26 years and expected lifespan for um that roof type which is ballasted EPDM was 15 to 25 years. It would take city or right in that window. Um skin fairly black and white on the scope. Um the whole everything in yellow there would get replaced. Uh the the lighter blue that was an addition. That was the kindergarten additions that are 2014. So, that roof is still got some life left in it. Sunpath Again, parking lots. Um uh miscellaneous sidewalks uh as we go. Uh parking lot age there about 28 years. Uh expected lifespan 15 to 20 years as I mentioned. Um and this one is slated to go again in that first FY 27. Um it's probably the worst condition of all. It's some pretty tough >> I can attest to >> Uh Red Oak again a little repetitive now, but this now clicks over a year. So, this should be a year later. FY 28 Um but getting the parking areas and related work sidewalks etc. on. And you'll start to see the prices climb a little bit. That's that inflation factor that uh didn't mention. Sweeney uh parking lots of course. Uh I think additionally the the board knows that there'll be a city project as well to uh close the current entrance and have the traffic flow from uh from the park. Um and again, this makes more sense to phase later. It's kind of let the city do their project, get it out of the way, and then we'll come back and finish up the rest of the paving. on your property. Eagle Creek Again, this now bumps out in another year. So, we've clicked the year down the line FY 29. Um that's 2006 vintage roof. So, it'll be about 23 years. so you're right in that replacement age for that roof. >> And does the materials that we're using in many roofs, are they you know, being that it's 40 years and similar lifespan of what we had before or are we getting better technology materials installed or not? >> Um it'll be similar. >> Yeah. >> Yeah, you'll receive a 20-year warranty. Um minimum we've talked some strategies on There's a couple There's different roof types you can go with and there's not really There's not really one's better than the other kind of a situation. It's just what you prefer to maintain. Also the market could drive a lot of what our decision might be. Oil is used a lot in a lot of these products, so um just the market might drive one roofing type over the other to be um cost competitive. Um but that's a no matter what system we end up with, you'll end up with a 20-year warranty. Minimum we might even bid on a 30-year warranty just to understand what the value can be. Uh what that might cost to go up to a 30-year. >> And I can add a little bit just because it does flash out roof and gray EPDM. That's what's on here. A ballast roof is only going to get you 20 years, but if you do EPDM with fully adhered which no rot beyond your roof, that would be like a 30 to 35-year warranty or that. So that's where you would get your extended warranties doing fully adhered EPDM versus a ballast or rock on top. >> East Again, parking lots. Um and it's both the south and the west. Little They have a little short drive there as well. There's a few parking spaces, so all that included. Um and you can Actually, I don't the south parking lot I could find that was 17 years old, but again it's showing some age already. got quite a bit of small lines, especially near the entrances. A lot of cracks through it. Um and the west, I think that is pretty old. The west lot is pretty old from what I could find. >> How old is it? >> Uh Eagle Creek. Um so, you'll be at 23 years. Again, we're bumping down the line now. We're in FY30. Uh so, you'll be at 23 years at this point. Again, expected life span 15 to 20. Um that would include the south parking lot as well as the bus lot. Uh I guess I I went a little quick on this. So, this site, Eagle Creek, and I'm sorry. Good. Red Oak, um has some budget set aside to expand the entrance drive. Um and so, the entrance drive um currently it's basically a two-lane in and there's a lot of congestion with buses and cars in that location. So, when we're doing this, we don't want to We're going to try to widen out and get a dedicated bus um entry into the bus lot to keep the cars and buses separated. So, um exactly how that'll happen, we'll probably Again, as we design it, we'll figure out exactly how we do that. In this case, we're looking We think expanding um to get you a three-lane makes the most sense, but uh you might Depending on the site, we might do an old our own dedicated bus drive kind of a thing. So, that'll get done either way. Um and Jackson actually has the same thing. We're actually expanding a little bit uh just make the entrance a little easier to move around. Um but both parking lots there. Again, that'll be at 19 years um when we get to it in 2030. Um and that'll be at 15 to Again, next expected life span 15 to 20 years. Um and the high school roof. Um that's a big one. Uh high school roof, uh the original roof. Uh it was done in 2006. So, when the additions were put on in about 2016 to 2017, you know, that roof was about 10 years old, so uh it didn't didn't get touched with the additions. It stayed on its age. Um but, when we get to 2031, it'll be at 25 years on that roof. Um and again, that's right in your right in that expected lifespan range. Um and it's obviously the uh it'll be the biggest roofing project that the district will have undertaken. Um and it'll be good to get that one get that one out of the way. And then also at the high school would be uh parking lots. So, the again, as part of the uh the expansion, all the lots on kind of the west half, so the south lot, west lot, and bus lot uh listed here, that was all paved in that that 20 uh 17 range. Um the east lots um were original. That's that was original to the high school in 2007. So, um so, the the project here is to repave those east lots, um and then to seal coat the west side, and that was and that is just to ex- extend the extend the time frame on your right. Where you want to be at thir- they'll be at 13 years old, actually, when we get to it. Believe it or not, in 2031, those west lots, so getting a seal coat on there will be more more than appropriate for its age. And just to uh kind of close out on this, uh there's a few roofs that we didn't highlight. Um uh that's cuz they've been done. So, just to pass halfway to get through some of these projects. Uh so, West Middle School um got done, that was 2 years ago, I think. Uh Now, was done in 2018. Shock, at East was done in 2020 and South High was done in 2017. So, this really kind of cleans up your roof for the district with the exception of Jackson. Jackson will be the one roof that kind of when we get to the end of these projects, you'll hit that 20-year mark on Jackson and that will be time to plan for that. So, um this really does kind of as I said, kind of reset the district on kind of where the roofs are in terms of age. Um and parking lots. >> Uh then in terms of going out for bid, uh you know, RFP, do you do this as a multi-year agreement or is it year over year it's a new bid for for each cycle? How does that process work? >> Um uh new bid for each cycle. It's just it's really difficult to bid um when there's not continuous work. It's really difficult to have contractors bid mul- multiple phase summers >> and hold their hold their pricing. >> Right. >> And if they do it, they probably are they're putting in a lot of guesswork into what the market's going to be like that following year. And so, we want to make sure you're getting you're not getting the guesswork on the market, you're getting what the market price is essentially. So, more than likely we'll phase it out. Like we talked a little bit like the high school just when we get to it. Um it's a lot that's a lot of area to cover. And so, that might be might as well might be the one spot that you want to phase uh roofs and parking and actually parking lots on the same schedule. So, we kind of talked about we might want to phase that over two summers just based on the size of it. But, other than that, new bid each cycle. So, we'd be coming back to you uh basically every January with bid results for the next 5 years on these projects. >> Well, and that's very predictable if there's commodity space you mentioned where our prices fluctuate. That's a good flow. If that makes sense. Ben, >> the um Yeah. For Red Oaks, Sun Path, Eagle Creek, and Jackson, you have years of how old things were, parking lot specifically. Is that original then for those buildings? >> They are all original. >> So, that's how old those buildings are. >> Yeah. Yes. >> I would guess some of those I can't believe I have spent in as long as it >> Yeah, they're not they're not actually new buildings in there, believe it or not. >> That's I mean, you wouldn't something that old and they don't look that old. >> Yeah, when you have a brand new building, you know, the lot of times they get you a long way, but the first big expenses are things like curbing, right? That gets That gets kind of like done and we've gone through the buildings and got that done. The next thing that hits is going to be your roofs and your parking lots, you got to get those done and we're doing that. And then uh you know, future uh with those buildings you're going to be dealing with mechanical systems that will be 30 some years old, so that'll be kind of the next wave of going through those buildings. It's figuring out how we accomplish the older mechanical systems. >> Questions? Okay. I think that Yeah. >> I was just going to mention that So, your annual LTFM allocation is about 1.25 million. And so, uh you can see almost every one of these projects exceeds that amount. And so, that's why we're talking about this funding mechanism is it's you know, really it would really it would take you 30 It would take you 30 to 40 years um to go through each of these buildings and address these um products trying to use your uh LTFM over that on an annual basis. So, um that's really why we're kind of looking at this mechanism is it gives you something allows you to take these projects out and get them done without having to break them up into chunks for a very long period of time. >> Well, I appreciate the fact that we have a capital plan to maintain our buildings. So, we don't run into issues with leaky roofs and cause more damage and it will end up costing us more than what we could have kept up with the maintenance on the buildings. And a lot of districts don't necessarily do that very well. And so, I I just appreciate the the plan to make sure that we're keeping up with the maintenance on it. >> Yeah. Uh that was one of my things that I came you know with our firm and asked me for a long-term facilities plan. We had met with Garland previously being added and they kind of showed us what the cost of the three buildings we were talking about were the roofing costs. And knowing that we're not a wealthy district, that kind of had a little bit of a heart attack. I was like, "Oh, how are we going to afford this future?" So, that's what stepped forward with PTMA and also Ben Wall as to how do we tackle this thing into the long-term, but also making sure that we get we get funded properly. >> It's nice that the state allowed for those to be now part of the LTFM. for districts. >> Yeah. And I just want to this kind of for the board members. We have uh June 22nd, you know, seeking approval for these projects. We've done a facilities and finance committee meeting. We brought uh whatever the date of our May May 11th. Um the May meeting we had uh folks, you know, talking about the financing of of the project and how it We had Ben Haynor from Wall. You know, they worked through kind of the project order and giving details of that. And so, the question will be and as we work with Christie is what do you need in terms of you know, information on June 22nd? You know, and then certainly we could have somebody from, you know, PTMA, somebody from Wall, but also want, you know, if you think of questions between now and then, certainly want to make sure we're answering those and want to give you the right amount of information. We don't want to plan out 26-minute presentation if you go, "Hey, we're pretty good. We think we got it. Give me kind of a a summary again." So, uh that's I just want to make sure I share that thought this evening. >> And I'll just maybe add on top of that is one of the reasons um we're at the meeting now talking about this is to hit those FY hit F next summer construction essentially. So, we're we're kind of backing up going, "Okay, we got to put together the bid documents. We got to get it out to the bidding committee. We got to get the We got to come back to you, approve those bids, um and be ready to go hit the ground running on about the last day of about a year from now exactly. So, um that's part of the reason why we're here tonight. >> Just one follow-up question and we don't have to get into the in detail here. Has there been any rumbling of other grants having to do with solar because I think we get the rust on that positions us to take advantage of those opportunities should they become available um after the flight this time. Is that even on the radar at this point? And if that's something that we can go back at a later later date, we can certainly do so. >> It's not really on our radar right now. Um the grant program that they had when we put them on Easton Sweeney has been drastically reduced that they're they don't cover near as much of the project as they did in the in the previous way. Um we've looked into it and just for how low the grant for what the grant covers now, it just don't seem to be fiscally responsible to to look into it now. If the grants do change in the future, that may be something we look into in the future, but at this time that there's no plans for it on as of right now. >> I appreciate it. >> Yeah. >> Perfect. Yeah, that We also One of the things that we've developed, I think is a really good relationship with Shaub B Public Utilities, with Greg Grant and his team, and uh they're monitoring that for us. And they talk about what's out there, and even, you know, what are the advantages? And again, they're part We're part of a cooperative for a lot of, you know, they are, and so it is something they're keeping an eye on, but we have not had uh those situations that were as advantageous as they were previously, but who knows? That That could change in 6 weeks, 6 months, 6 years, never, but uh it is something that you know, that they know that we're interested, and they always keep us in mind, and and they do share it once in a while. Like, yeah, we don't think They even share when they don't think it's a very good opportunity. But, uh so they've They've been great to work with. >> Thank you. Any information, we look forward to 2027. >> Thank you. >> Item 6.2 under information is the school age and preschool care Sabre Connection update. This arrived from our community director is here to present it today. >> Mr. Chair Peterson, and thank you for giving me the opportunity to come and present on Sabre Connection. Um it's an exciting new time for us in Community Ed, and I'm happy to be here. So, um I'm starting out the presentation with Sabre Connection sites and hours. Um these are the same hours that were that were this past school year, when the YMCA was running our program. And um it's um also in red. I couldn't see if it was red up here. In red, you can see the numbers of enrolled students that we have so far um at each site before and after school. And this pretty much mimics um the enrollments that are um at the YMCA as well. Our lowest enrollment is at Red Oak and the lowest enrollment during the school year is also at Red Oak, so that might be one we keep our eye on. Um as you see, only two kids after school might not um be a good idea to open. We will probably open there, but start considering do we bus it over bus those kids over to Eagle Ridge or something like that. But, we're going to wait and see. Um we usually get uh we'll get a big rush in August again when parents realize, "Oh, yeah, I have to sign up for school-age care." Um so, we expect to see another jump in our enrollments um for that. And then we have been already hiring, as you guys are well aware. Um Julie Consella started in March, and she is the Saber Connection Manager. She's on the far right there. And we hired our clerical assistant, Jessie Lau, and she started in May um with our registration process. And we have um interviews for our specialist position uh this Wednesday, and we'll be hiring two of those, and they should be starting at July 1. They're primarily going to be responsible for three sites each. And also um doing youth development in our high school and middle school level. And they um will be in charge of curriculum as well. Um you'll hear a little bit more about that later in the presentation. And then we have posted currently our coordinator position at Pearson. Uh we'll hire one there, and then we will hire coordinators for each of the elementary school sites as well. And then the para positions have been posted because we heard from our paras that they really wanted to have us post all of those positions um before school was out, so we got that posted about um 2 weeks ago and we've been um working with principals on any recommendations they might have for those job share opportunities. And then the aides, we'll post those later in July. Those are typically the high school students and so we'll be working with the high school on, you know, ways that we can recruit uh high school students and we already know some some students who are already interested and we keep our keep our list from many of the emails we get, but lots of hiring going on and will continue to go on throughout the summer. We're also in process of getting uh child care assistants um program, so that's we um it's called being certified. It's not licensed because we're school district, we don't have to get a license, but we have to get a certification. Um so we have started that process and we have been assigned a licenser and our fire inspections are going on at each site and even though um a lot of those sites already had fire inspections about 3 weeks ago, those are not um inspections that the certification process will accept. We have to do our own um fire inspections. So Julie has been she's got two schools done and working on the other four sites to get those um inspected as well. Um background checks have been started. Um I don't know if you're aware of that, but the background check is pretty intensive to be certified, so it includes fingerprinting and and things like that. So our whole staff will have to go through that process and if any new hires we have will have to go through that process as well. And um we should get our final approval hopefully by next month, so then families can go into um and apply through the county. And then we will get uh site visits later on in the school year. So those don't happen until later on. We've also been working on safety and security. You can see our work group there and we've been working on our safety protocol manual for that before and after school care, full day care and summer care. And as you can imagine it might look a little bit different than what the safety protocols are during the school day. However, it's going to be as similar as we can make it. So as we work through this process, we're working with Cannon and you know, we will follow the same multi-tiered safety matrix that the school district follows. Just how we do that might look differently. If we're not going to be announcing it on the intercom, let's say for instance we don't have access to to the intercom system, we have walkies and we can announce it through our walkie-talkies. So we're talking through those sorts of ways that we can follow the basically the same protocols that are followed during the school day and adjusting them to make it appropriate for before and after school. And then we have access codes that are going to be how families access our buildings. So the buildings will be locked up now after school and each family will get an access code and they will use that code and those codes are assigned by times. So Monday through Friday, you can use your code at 6:30 in the morning till 9:00, but it shuts down after after school starts or whatever time school starts. And same for after school until 6:00 p.m. when we close. They attempt to use that code on the weekend and Saturday cuz I'm on the playground and I need to use bathroom, it won't work. And we can us see who's attempted to use it. so we can say, "Hey, what's up with trying to use your code?" So, um it's a pretty neat program, but we are are working with technology on how to mass import from our registration program into the S2 program, um to see if there's a way to streamline some of those initial entries, um instead of having to do the 250 families or 300 or eventually 400 or more or um so, we are working on that process currently. And then, just some additional things there, um phone numbers are established at each site. Um the recordings were done by communications, and and that's a process, too, because you don't think about, "Hey, press one if you want to reach the office, press two if you want to reach the principal, press three." So, it all the full entire recording has to be re-recorded just to add the Sabre connection object, but that has all been completed, and we're ready to go when school starts with that. And then, we'll be ordering um walkies and iPads also for each of those sites. And then, we've had um quite a few meetings with our different departments, um as we go through this implementation. We, of course, have our implementation team that is ongoing, and um we've met with Tracy in health services about medication distribution and storage. Um with the certification process, we cannot store medications in the same place that the school stores them. So, we're working with her on what appropriate storage is for those medications and and having access to the immunization records. We've worked with Molly on um snacks. As you can see there, uh Red Oak and Sun Path do qualify for free snacks for the kids, and then the other sites will be ordering from snacks from food service or if it happens to be cheaper we may go with a Sam's Club or something like that. We'll do some costing out some of that. We've met with Nika about our curriculum and um what types of choice activities we want to have. As you know in child care usually the student gets a choice activity. So uh we want to make those choice activities to support what's going on during the school day in a fun uh a fun way. So we're working with her on what that might look like um with those types of choices using some maker spaces uh using some of the math games that are used during the school day and and those sorts of things. And then we would be also following the same type of uh PBIS and restorative practices that are during the school day. When we met with the principals at each site that was one of the really key messages we got from them is we'd like to have the same type of vocabulary around um behavior for our kids uh before school and during school and then after school again. So we'll be doing that and then we have our upcoming meeting with special services for um accommodation support for the students who may need that. And we've done a lot I hopefully you've seen a lot of marketing for Saber Connection. Um kudos to Tiffany and her team for the help that has helped with that. Um we've done a lot of beginning stuff when we first approved the program and then when we named the program and then we very send very mindful about how we get that communication out to families and the timing of that with um flyers, community ed catalog, um we were at kindergarten roundups, uh at different events. We've got information tonight at picnic with the police. Uh we have them at all all of our different events so that parents can come up and ask questions and we'll continue to do that throughout the summer. And then, um, even as things progress through the school year, we can we can go at conference nights and things like that to keep and continue that, um, advertise and market that. So. And then our next steps, we have to order a lot of supplies as you can imagine. There is a lot of, um, art supplies and toys and furniture and things like that that need to be ordered. So, uh, the goal is to have a good list by the end of this month and order by July 1 so it's in the the next fiscal year. And we've got our budget forecasted for next school year. Worked, um, closely with, um, David on that. You'll see that when he does his budget presentation. And we've kept the fees like we mentioned in in previous meetings. The fees are remain the same as the YMCA was this past school year, which actually is a savings to parents because they typically raise their fees about 3% each year. So, we kept it the same for this upcoming year. Our first day will be connect and assess at one site. It's typically a lower day, but we're offering parents the opportunity if you don't have those days off with your kids before they start that first full day of school. We'll be there at Red Oak to offer care. We have one day of before and after school care on Thursday and then we have our full day on Friday. Our first full non-school day on Friday. Um, so that'll also be at Red Oak. Sorry. Questions? >> Yeah, with respect to marketing outreach and Tiffany, feel free to jump in here. This is all great stuff. I know that we've worked hard to build that relationship with Scott County commissioners, etc. Is other information available through the Scott County Government Center or is there another avenue? >> I can if I can answer Peterson's answer question. Uh one thing I'm really excited for Nick has worked on this um and earlier is our partnership Scott County and the Rebound mobile library is actually one of our greatest markets. So, we have those two sites that's one path and Red Oak that'll be doing those reading opportunities. There'll be cross promotion there. Um the county itself is great and so is the FRC of making sure that we have access to all of that. So, those are some right now in addition to just general posters and after texting. >> I figured you're all over it. I just didn't see it here on the list of >> That's a good question, Alex, but thank you. >> Yes. Yes. >> And I think [clears throat] this highlights, you know, one of the reasons that we're excited about this is that you're able to use our other departments through this program and special services and food service and LTE and all that. So, this actually that's a little paints the picture a little bit here. >> Yeah, thank you. I feel like when I have those meetings with the department meetings if there's a lot of excitement around what we're doing. Um so, it feels really really a good fit for for us to be transitioning this program. >> I was going to say I have a question. Sorry to interrupt this meeting, but the synergy I like a lot I like about this is the opportunities that it creates. Like with like now we have we have control over uh what the activities are and do they complement what's being taught at those grade levels and like now we have opportunities for our students to be our employees. Maybe we can grow them as employees. Maybe down the line maybe have teachers. Uh so, yeah, it's exciting. >> Questions? >> Chuck, is there something you're looking forward to here that updates on the program results? >> Yeah, he's promoting, right? People just stay here for the night. >> You will. Stay here and we'll move to item seven on the agenda, which would be our action items for this evening. Uh 7.1 is our community education census. And I'll let Lisa explain that to us. >> Thank you. So, I I believe I've done this every year since I've been here, and I'm sure Bob Greeley did it before me, but each year we take a look at the census population that the state demographer sends sends out um at the beginning of July. And this year our population is going to increase to 54,968, and with that type of increase, um it does impact impact the revenue that um the community ed programs receive based on based on that um the funding calculation that we have. So, we bring that to the board for approval. So, um that's basically, I think I put some background information in the the wrap, but that's basically it. >> Any questions for Lisa on the census information? >> The increases at 50,000, right? But there's >> Yes, the the the population with the way they listed the 2020 census was 49,000, but we last year were at about 52,000. >> I remember when we had it uh come across the board a couple of years ago that we were above that 50, and it was >> Yeah. Great news. >> Yeah. This is an increase from from last year when I came here by a little over 2,000. So. >> And David, I want to want you to catch me here if I messed this up, but uh we're doing this in 2026, payable in tax year 27, so it will impact the fiscal 28 or 27-28 school year. >> That's correct. >> Thank you. If you weren't here, I might not have the courage to do that. >> Any other questions for Ms. Baker? >> I would like to make a motion to approve the certifications. >> Second. >> Motion by Aldridge and a second by Johnson. Any further discussion? Seeing none, Tiffany, could you please do the roll? >> Yeah. Smith? >> Yes. >> Johnson? >> Yes. >> Aldridge? >> Yes. >> Peterson? >> Yes. >> Brophy? >> Yes. >> Valdez? >> Yes. >> Zinn? >> Yes. >> Motion carries. Thank you, Lisa. All right, we're going to pop back over to information items uh on 8.1. And David Grass has been our Director of Finance and Operations. He would like to share with us the new proposed budget for school year 26-27. >> Well, thank you for having me. Uh >> [clears throat] >> I've It's been a long long work in progress. So, I apologize it's a little bit later than previous fiscal years, but once I kind of walk through the process, I think you'll get an understanding of where I came and looked at this budget comparison to what how we have done in the past. So, um budget agenda, we're going to look at the budget foundations, which is the budget development process, revenue assumptions, expenditure assumptions. Also, we'll look at the financial outlook and action. Action will be on June 22nd, as we know. Um the financial outlook will be for the general fund and other funds such as food service, community act, construction fund, debt service, internal service fund, and also our old pathway and scholarship funds. And then we'll look at the financial outlook. We'll bring all those together as one at the end and look at their fund balances as a whole, see where the district lies for FY27. So, budget development process, when we look at it, the first thing we start with our fiscal year is where is our enrollment projections going to And so, we have a group that meets every month and looks at our current enrollment. We look at our previous historical enrollment. And then the superintendent projects out what their assumptions are going to look like. So, for next year, we have that enrollment um 7,464. That is going to be our basis for building our state aids off of that. It's going to generate our revenue for the next fiscal year. As you know, 70.9% of the revenue that is generated in the general fund is state aids. Um next, we look at the state aid calculation. What's our increase on our funding formula? We know the increase for next fiscal year. How does special education compare? Where is our expenditures for the current fiscal year as those will be expenditures? Those will be for the revenue for the next fiscal year. So, we're projecting how the property tax revenue will look like. Then we also look at literacy incentive um integration revenue. Those are all ADM based and then we project that out. And that builds us on to what our state aids are going to look like. Next, we look at the property tax levy. This is what you approved in December. This is the 2025 April 2026 levy that you approved. This will be our revenue for FY27. We bring that in to bring those revenues together. And then last but not least, we look at the federal and local revenues. The federal revenues are our title programs along with some special education funding and a small portion of uh Indian Indian Ed funding from the federals along with the local revenues being our athletic fees, interest earned, sales of inventory, our iPads that are outdated. We auction those off every fiscal year as we move on, and donations and miscellaneous revenues that we collect those incoming fees. The expenditure plan, this is kind of where I come in a little bit different than what we have done in the past is I take all of our financial system, HR uses that I take all those as employees out to look at every employee, I look at what they're taking for salary benefits of the current is fiscal year based on budget assumptions and contract negotiations, I project those forwards. Some teachers, we know those contracts are solidified for FY17. I know where their health and dental benefits are going to be, I know where they're going to fall in the salary steps and lanes. So, we roll those forward. They roll up one step, that's the new salary. We take the projected benefits and health, that's going to be their cost, and then we also know for next year the sort of paid family medical leave is 0.44% because it's starting for the full year instead of halfway through the year of 0.22. Then, when I'm done with that, I go through it with each program area. We look at it as who's retiring, who's a non-renewed staff, who's a TBD, who's a to be determined as we're hiring that position because someone retired or left the district. I work with each department, um technology, LTE, special education, buildings and grounds, community ed, and also food service. So, I run through every single staff, we align it, we make sure that that TEE is correct for the next fiscal year, and then now I go back and I project those forward, and then I come back to those program areas and now we look at the non-salaried expenditures. And so, after the revenues, after the salary revenues are done, expenditures done for salary benefits, now we know what we can spend on non-salaried pieces because we have to look at integration. Let's just take that one for effect. They get a certain amount of funding, they can spend a portion of it on their, you know, staffing allocation for salaries benefits. Now, what do they have left over for their non-salaried benefit expenditures? And then we incorporate all of that those expenditures into the assumptions of the FY27 budget. So, our budget foundations uh general education formula allowance for next fiscal year is going up 2.69% uh to $7,683 from previous fiscal year. We approved the 25 payable in 26 property tax levy in December. So, we know we're opera our operating referendum authorities at the state cap of $2,340.76. Our projected enrollment for next fiscal year FY27 is 7,464 adjusted ADM. Um sorry, average adjusted ADM. Um our settled contracts and employee contracts are teachers, principals, administration, and unaffiliated. Our health insurance rates are increasing by 4 to 5% um based on the coverage plan the employee takes. And also our dental insurance rates are increasing from zero to two. We have two dental rates. We have supplemental and just our normal dental. Supplemental is increasing at 2%. Our normal dental coverage is increasing at zero. We know our transportation contract and services are increasing at 5% on the contract form as a face value, but we know we're reducing from 171 days to 167 days for FY27. So, we know there's cost reduction in that transportation there. So, really the actual and net cost in that transportation is around 2.54% increase. Um the key variables to monitor for FY27 as we move forward are our current employee contract negotiations. We know we're we're negotiating custodians, food service, paraeducator, secretary, health assistants. Those are all up for negotiations for the FY27 fiscal year. So, we're building assumptions on where those contracts are going to be negotiated. Um we also need to keep in mind that the final FY27 state aid estimates and legislation adjustments coming forward are not finalized. We know unemployment, based on what the state and DE is talking about, we might run out of unemployment funding in FY27. That would be something the general fund would have to cover as we move forward. Um, and then eventually, once we hit October 1st, we're going to know our first student enrollment. The actual enrollment will be able to look at that, and then every month we'll review that as a group and see where our trending in the future, and then that will be updated during the revised budget. And also, the next one we need to watch for is the inflation impacts on goods and services. Here's a little historical enrollment project and projected enrollment for the district. So, every fiscal year the the enrollment has projected downward in Shakopee Schools since 2020. Um, this is because of a decline in birth rates in Scott County. So, we have a higher graduating class leaving with lower kindergarten classes coming in. So, for FY26, our revised budget was 7,571, which was a one -1.1 reduction from previous fiscal year's ADM. Our FY27 is 7,464, which is a -1.4 reduction from previous fiscal year, which is in line with where we have been previous fiscal years, except for the outlier of FY25, which was just a decrease of 0.1%. The governmental fund structure, >> [snorts] >> as you probably seen this before, there are four seven funds that we look at as a school finance is general fund, which is supports the daily operations, including infrastructure, transportation, administration, utilities, supplies, technology. Our food service supports student meal programs and cafeteria programs. Our community education fund supports education, early childhood family education, um child care, adult education, and program enrichments. Uh building construction fund supports major large-scale for job development projects and large-scale facility improvements, which are funded through bonds. Debt service pays all principal and interest in long-term debt obligations, along with collecting the levy revenue we receive for that. Um internal service fund, this is for our health and dental, since we are self-insured. This tracks our health and dental, where we're going to the future. It collects the revenues we collect for premiums, and also what we pay out for claims as expenditures. And then we have the trust fund, which includes our scholarship, which is fund 18, and our OPEB trust, which is fund 45. On to the general fund is the first slide. So, as you look at it, the left-hand column will be our revenue sources and expenditure series. As we move to the right, we'll look at revised budget, FY '26, proposed budget, FY '27 proposed budget, our change, and then the further farthest one is just change in percent. So, we know local property taxes, since we have solidified that in December, we know that that is going from 27 million uh 269,000 to 36,879. This is a 9.6 million-dollar change. Um that is because of the two questions we had that they approved was question one at 600 $20. Question two at 310, along with some previous fiscal year adjustments based on what we put in for ADM into the levy system. So, it's always 2 years prior what we're getting our adjustments on, so our ADM came in better, so we now we're getting some fiscal year adjustments on that. State aids, um FY '26 was projected at 99,846,000. Proposed budget for FY '27 is 100 This is a change of 303,511 and roughly 3.5%. Well, you might think, "Well, it's higher than the 2.69% we're getting on funding formula along with the decrease in enrollment." Well, I broke it down a little bit more as we go through it. State aid, the increase in the formula is 2.6, which is roughly about a million dollars with the increase with the decrease in student counts. Um we also are seeing an increase in our sped aid since special ed expenditures are based on prior fiscal years, our aid is increasing at 1.85 million. We also are getting a cross subsidy for EL for $400,000 extra, which was based on our FY25 expenditures for FY27. And then we're also seeing a slight increase at about 120,000 in our grow your own grants. Um federal aid, we're seeing a slight decrease that's going from 2.65 million to 2,434,000. This is a $216,000 decrease. This is because the revised budget includes carry forward. So every fiscal year when we're done, we have funds that stay in federal aid that can carry forward. So then we revise the budget to include those carry forward. So FY27 is just based on the original allocations we have when we come with revised once the audit's solidified for FY26, we'll see a flip on those revised revenues. Uh other local revenues, we're seeing a slight Well, I'm not going to say slight, a large decrease, which I'll point out in a, you know, what the what the decrease is. So we're going from five um 4 million, sorry, 4,546,000 to 3,099,000. This is a one point almost 1.4 million 1.5 million dollar decrease. This is because of the the EL, the ML increasing cross subsidy. At the end of the fiscal year, we have to do that journal entry I told you about. It's an book revenues. It's a budget transfer from English learner, multiple languages to the honest side general fund. So, it increases revenue in English learner, increases expenditures in the general fund and move those costs. But, with the new cross subsidy and also our cost reduction on ML teachers, our our journal entry goes from 1.4 million to 300,000 for FY27. So, that is where you're seeing that adjustment. But, you'll also see that adjustment in other expenditures as well. So, they they just offset each other. Um so, for FY26 revised budget, we have a total revenue of 134,313,813 to FY27 proposed budget of 145,771,385, which is an 8.5% increase in revenue. On salary and benefits, and I promise this will be the longest one. It's much quicker after this. Salary and benefits are Our salary and benefits are going up. So, we're going from 103,776 to 108,500,000. This is a 4.7 million dollar increase or 4.6%. Um this would be higher if we did not do our budget reductions. For the next fiscal year, our budget reductions in salaries was 1. uh almost 1.2 million. So, if you were to add 1.2 million on to those additional uh proposed budget of what we have, we would have been growing at a 5.6% increase without those adjustments, which would align to our previous fiscal years of salaries and benefits where we have We have grown from either from 6 to 8% every fiscal year in salary benefits. Our proposed services, we're seeing a slight increase in that from 17 million 942,000 to 19 million. This is a 1 million 68,313 uh 13,000 increase. Um as we know, the transportation is going up 2.5%. The contract face value is 5% itself. Special education services, so we're serving higher need students, that's slight increase in $240,000. Our operations contract services are increasing based on snow removal or repairs, payment of building maintenance and utilities to 450,000. Um this is to align based on fiscal activity. I looked at what the revised budget was for our buildings and grounds, and it always was under budgeted. So, FY25 was 1.1 million spent in our contracted services for buildings and grounds. FY24 was 1 1 million .5, and then FY23 1.02 million. So, this was to align that along with those increases to utilities. Um we also see a small increase in LTFM 120,000 as we move forward with the projects we have coming on this summer with East Middle School carpet replacement. Um sorry, no, East East Middle School bathroom bathrooms this summer. I apologize. Carpet replacement FY28. Um the next we go to supplies and materials from 4,269,000 4 we have 400 4,269,000 to 3,756,000. This is a 512 $512,000 decrease. This is also goes in line with our operating capital, so I'm going to combine these together and just have a big conversation about these two areas. Our operating capital also goes down from 8.8 million to 6.9 almost 7 million dollars. This is a 1,859,000 dollar decrease. This is because in FY26, um we did a one-time curriculum purchase, and we used operating capital. So, that was our our implementation of our curriculum. We spent all that money, brought in those curriculum. It was a one-time cost. We have an operating capital fund balance that we're covering. So, now for FY27, we're not seeing those expenditures, so we're not budgeting them on a monthly basis as we move forward. Um our other expenditures, this is that offset to the ML. Um we're going from 2 million 149,000 to 1 million 174,000. This is a 978,000 dollar decrease in expenditures. Um like I said, that is a decrease of 1.4 million dollar transfer in FY26 to a 300,000 dollar transfer in FY27, along with the Grow Your Own grant increase in scholarships of 120,000, which offsets that. And next, we move on to the general fund fund balance. This is going to kind of give us now where are we going to sit, you know, all this is based on, you know, FY26's projected revised budget. The next column is FY uh June 30th, 2027. This is our new proposed budget. And then what are the increases, decreases? So, assigned, as you can see, it goes from 13,698,000 to 13,943,000. It keeps our unassigned fund balance at 10%, which is what the district strives strives for based on policy 714 as our 8 to 12% range. Um our non-spendable stay the same. We see this consistent since we book those at the end of the fiscal year when the audit is completing. Um those are our prepaids and inventory, so we won't know those till the end of the fiscal year what is sitting on our prepaid and what is sitting on our books for inventory. Our long-term facility maintenance plan is an increase from 2.5 million to 3 million dollars. We are getting some additional funds based on the debt that fell off. Those funds were used the LTF on funds were used to pay off the debt that we were in our levy. And now they're moving over the general fund. So we are seeing a slight increase with that levy run out. Um operating capital, we're going from uh 1 million 373,000 to 2 million 16,000. This is that increase for not spending that literacy incentive. I'm sorry, that curriculum adoption. So now we can let our fund balance and operating capital grow and we can plan out the future what we need to do with the district with that the uh future curriculum you know, the adoption. So operating projects, which is our tech levy, that goes from 2 million 894,000 to 3 million 6,000. That's a $111,000 increase. We have slowly been moving funds from the unassigned fund balance over to our operating to our capital projects levy over time to absorb those costs. They wouldn't be coming out of the unassigned fund balance. That's why as that grows every every year from 5 7%, we move those costs over. Um our assigned, which you'll see a little bit different from previous fiscal years, our district programming. As we get into it, this is kind of our savings account as we enter this next biennium with the knowns. So we know the next biennium FY27 funding unemployment funding is running out of revenue. That $500,000 will be have to be covered by the general fund. And that would be the unassigned fund balance. Uh paid family medical leave, this is the last year of 0.44. We'll have to see where that's coming into alignment and how much is being used and what the increase would be for percentage. Um we have we want to make sure that we can support the district's programming programming needs in in This would be something that would be able to help that program you guys as we move forward. We know special education is having at the state level is having cut $300 million which would eventually if they can't find it at the state level would be something they would either reduce the cross subsidate our districts or they would look at access. That's been to the conversations I've heard of. So, that would be able to help support that in the future. And then also outlook for the next by annual just as a group looks forward for the district. I know they've also talked about removing Florida the ceiling on the general education aid. As you know the floor is 2% the ceiling is 3%. They've also had conversations about removing that just doing zero in the future. So, that is a piece that is there to help us with our district programming make sure we maintain as we move forward for this next by annual. Uh the OPEB reserve um that goes from 2.1 million to 500 uh to 5,144,000. Uh I wanted to add this one on as a sign so every district has that has an OPEB has sunset. So, OPEB stands for uh other post employment benefits. It's for retirees that stay on our insurance and we our premiums that are higher because of that. And so every 2 years we have an actuary study that looks at what are our liabilities. They forecast in the future. So, based on FY25 our liabilities stood at $12.1 million. Our OPEB trust which is solidified to cover those as we move into the future fund 45 had a fund balance of $5.7 million which leaves $6.4 million worth remaining as a liability that the general fund would have to cover in the future. And so, when you think about it most districts strive for 70 to 80% funded. Right now we're at 50% funded in our OPEB trust. My goal long term is to see what we can do with that OPEB trust as it grows and outpaces expenditures we can reduce this whole February and bring those funds up forward, but it's it's a placeholder to make sure that we know that we do owe liability to to that post-employment benefits in the future. Um and then the next one is cash flow reserve. With the next biennium coming up, one of the things they have done in the past, the state has they have prorated your state aid payment. So, in 2000 2015, it got down to 64%. So, all of your prorated aids, so let's say we're getting $100 million, we're getting 64% in that fiscal year. So, now looking at this, we need a cash flow reserve just because our our fund balance looks like we have, you know, $13.9 million, doesn't mean that's always perfect because between state aid payments and also the four payments throughout the fiscal year for our taxes, there are low points based on paying the debt February 40th that we have low cash on hand even though our fund balance says otherwise. It's just a point in time. So, that is another placeholder that is to protect us from that in the future. And then also our committed fund balance grows at 250,000 to 914 in FY27. That is the transfer from our from our community education, all the facility rentals over to our general fund, which the board set up in the past, and that is moving forward will generate another 250,000 into the needed fund balance. And now I promise it'll go a little bit quicker. So, next one is food service. So, as we go through it's the same kind of pattern. Uh state aids are just seeing a small increase of 6,000 173,000 16,171. Um which we are trending. I projected it forward. I worked with Molly. We looked at it. We think we're going to generate the same amount of state aids. It's not until FY28 that they reduce the reimbursement on food service funds for that meal replacement. So, federal aid is a slight reduction. This kind of goes hand-in-hand, kind of same situation as the ML EL revenue we receive uh food from the Department the US Department of Agriculture, and they also provide us rebates. So, based on historical activity, I reduced this in the revised. I'm also reducing it in the prelim budget or proposed budget for next fiscal year. We book it we receive these commodities from food service like our commodities, you know, uh grapes, I don't know, milk. We book those as an uh revenue at the end of the year based on an uh USDA report, and then we book them as expenditures. So, literally it's an in and out. So, we have a revenue in fund two, and expenditure fund two, which you'll see later on. That expenditure also decreases a little bit. Um meal sales, we're you're seeing a slight decrease of $22,980 to $380,500 $380,520. This is because we are seeing what generates these meal sales are all the cart sales, second lunches, and also adult lunches. So, with the students decreasing at the high school, which is mostly the all the cart the second lunches, we're we're projecting a small slightly decrease in that. Um the other local revenue uh FY 26 revised budget was $120,000. This is our interest earned revenue. Um proposed for FY 27 is $95,000. As you know, the fund balances we're spending it down this next fiscal year in FY 27, which we'll get to. Also, we know that the general fund fund balance is growing at the assigned fund balances in the other side the committed. So, at the end of the year we break down the interest earned entry and base it on how much fund balance has of each revenue and what their portion is. So, based on that with the general fund growing, community effort will get less interest and revenue based on that, how much they hold and how much comparison to the general fund they hold in the bank account. And that's how we break it down percentage-wise. Salary and benefits, uh a slight increase of 56,520 $8, which is 2.1 million. Um Molly has done a wonderful job this year. She has not filled positions. She's bright and subs. She plans on doing that for next fiscal year. She's really looking at those and how does it align? Aligning up better with sites cuz it right now we have sites that have the same amount of food service staff, but they're serving less lunches. So, she's going to align and look at cost per meals and make those adjustments as we move forward. Uh purchase services, we're seeing a slight increase on that of 21,513 to pro- proposed budget of 439,500. Um this is an increase in due to uh increase in activity due to repairs and maintenance of food service equipment, which will go in line as we move forward on uh food service and supplies. It's a slight decrease from 3,668,000 to 3,685,000. This is where the USDA food distributor entry also lives. So, we would see that $143,000 decrease in that, but we also are seeing it a 3% increase in supplies materials as we move forward for that fund. So, it just slightly offset that with a small decrease. Um operating capital, we see a slight increase in that from 50,000 to 250,000, which is a $165,000 increase. This is due to replacement of equipment that is costing us in repairs and maintenance. We're going to start building a plan on how to replace those uh equipment throughout all service to make sure we can bring down the cost of food service on repairs. So, long-term, uh what's the life what's the useful life? How do we process? How do we update this food service equipment so we can look at it long-term? Um our other expenditures are just a slight decrease of $1,200 to FY26 revised of 1,600, which is just memberships and dues. Um as you look at it, we look at I probably missed this on the last selection. The more I think about it, total revenues for FY26-27 at 613,000, uh total expenditures at 6 million Sorry, 6 million 313,000 313,000 6,521,000, which is a reduction in food service fund balance 206 just because of the operating capital for replacing equipment. So, right now food service has an operating fund balance of more than 6 months of operating. Uh MB has given us a window to extend that through FY27, but FY28 they would like all of this district to be within a window of 3 months of a fund balance of operating for 3 months. That is their goal. That is what they've had for recommendations. But, with this new, you know, food service revenue coming from the state, everyone's dealing with this issue in their food service. So, they all have We all have large food service funds. It's now how do we use that and utilize that for the district. Give me education. Uh same format as we talked about, local property taxes is 660,400. Proposed budget is 619,000, a slight decrease due to previous fiscal year adjustments 49,204. Our state aids are going from 934,384 to 1,994,921. It's a $160,000 increase. This is due to uh early childhood family education increase of 45,000, non-public 88 allocation, which we owe the non-publics. They ask for reimbursement as the via fiscal year goes out, is 34,000. And then also the community ed uh state aid was budgeted to fees and tuition. So, for FY27 it's corrected moved into a source code 300. Um which is that so that 160,000 our fees and tuitions, this is where we're going to see our large increase due to Sabre Connection onboarding. We're going from 2,262,000 to 3,734,000, which is a 1.4 almost 1.5 million dollar increase. Of that 1.5 million dollar increase, uh 1.5 that is increased tuition and fees of Sabre Connection. Uh onto the next one, salary uh so for total revenue, revised budget is 3,864,000. Uh proposed FY27 budget is 5,448,000, which is a 40 40.9% increase in revenue due to the onboarding of Sabre Connect for FY27. Salary benefits, uh this is where we did quite a bit of work with community ed. So, we're going from a revised from a revised budget of 3,116,000 to 4,385,000, which is a 1.2 almost 1.3 million dollar increase. This is, like I said, roughly in connection with Sabre roughly connected with Sabre Connection of which salary and benefits for that program is 1.25 million increase. And also we made some reductions so we would see a larger increase in this, but we also made some reductions in community ed to align that that fund balance moving forward so that it isn't a negative fund balance. We've made some reductions in staffing, some other areas to make sure that we're generating a surplus. Uh purchase services, we do see a decrease from 801,000 to 656,000. It's a $145,000 decrease. This is because we're not doing any more service with YMCA, so we see those purchases services reduced. Uh supplies and materials goes from 114,000 to 142,000. It's $27,000 decrease increase in supplies and materials. Of that 27,000, we have reduced some in the normal community ed. Also, um normal community ed, stepping stones, and then early childhood family education. There's three fund balances within community ed. We made some reductions there, but Sabre Connection is an increase of 34,000 based on, you know, the implementation of that. >> [snorts] >> Capital, we see a just a small decrease from $12,000 to 109,000. Uh sorry, uh 10 10 10,900. Not really together much for me. Uh which is a $101,000 decrease. Other expenditures, we see a slight increase from 5,750 to 10,500. This is because of grow your own grant. So, we we did budget $5,000 for the grow your own grant, which also lives in fund four. That is adding extra. So, we have total projected expenditures for revised budget uh 4,050,528. Uh proposed for FY27 expenditures 5,205,083 dollars for a net change revenues over expenditures for FY27 of 243,273. Our construction fund uh this is uh These are the remaining funds from the facilities maintenance fund of 2020B. Our plan is for the upcoming fiscal year in FY28, but we will see some costs in FY27 as we implement this uh for West Middle School HVAC improvement project and also Pearson Elementary HVAC improvement. So the other local revenue as we look at the top this is the interest earned that we'll earn on those bonds sitting with PTMA. So in the revised we're at $79,010. We'll see a slight reduction of about $9,000 which brings the proposed revenue to 70,000 for next fiscal year as we'll draw down on those bonds around May and June, so we'll be less funds earning interest on and also where the interest market is going. Uh purchase services goes from $0 projected in revised budget to FY27 of $147,085. This is in alignment with the West Middle School HVAC improvement project and also the Pearson HVAC improvement project which you'll see on the 10-year LPFM we bring in June 22nd. Um the other capital is also in alignment with that. It goes from zero in FY26 uh revised budget to 492,415. Um so in total we'll see a revenue of 70,000, expenditures of I think that's I think that's slightly off. >> Yeah, I was just going to think that total expenditure is that copied from the previous slide cuz it matches what you've got >> Yeah, sorry. Well, that could >> No, but Just want to make sure >> Yeah. >> Zero plus >> Yeah, it's like I don't know how that happened either cuz I went through this >> same >> It is total ex- >> Okay. Expenditures are the >> All up they exist, but really the guy you showed it to wasn't as good as these two. >> Yeah, I guess I really I ran through this a few times, so I wonder if I want to run through it something happened, but for net change we have a fund balance in there of 1.7 million dollars based on FY26. We'll spend down on that fund balance. That's the goal to use those funds up into the future fiscal years. They're sitting out there. We want to use them for they can be used for health care projects. And HVAC systems are one of the ones that we'd like to do and there's the last remaining schools as we move forward that need new HVAC systems. >> I I really appreciate the fact that you're trying to make sure that we're all still paying attention by throwing that in there. >> Yeah, I appreciate that. I like I said, I even ran through it today. So, surprise. It's exciting. That's right. Yeah, fund seven debt service. Our local property taxes are going from 18,314,000 to 12,819,000. It's a decrease of 5.4 million dollars. This is because of the debt falling off a debt drop for FY27, so we're not generating that revenue. We don't have to pay that debt service anymore. State aid, you also see that decrease from 351,619 693 to 305,000. That is also the debt that fell off was LTFM eligible debt. We received some state aid. The state aid has also been reduced cuz we're not paying on that debt anymore. Uh other local revenue stays at 150,000, which is the interest earned. We've all performed at 150,000 that we've budgeted in previous fiscal years. Um so, I kept that the same even with the general fund growing and how we distribute that interest earned based on the fund balance at the end of the year. Principal and interest, uh we're going from 18,766,919 to 13,871,950. That is also due to the debt drop um that we had. So, that reduction in debt service where we don't have those expenditures, we're not paying the principal interest in FY27. Other expenditures are just our banking administration fees that we have to pay is our 10,000, which is continuation of every fiscal year. And that's why I kept that the same. I'd like to jump back to local property taxes. There wasn't excess of the debt adjustment in our FY27 fiscal year of 699,000. That's why you're not seeing an exact like-for-like in adjustments there on our debt service to revenue. So, really our projected net change for FY26 is uh a negative negative adjustment of 606,000, but we do have a fund balance. We average district levies for 105% of their debt service. They carry a fund balance close, but we eventually do see these adjustments come through from the previous two fiscal years. Internal service fund. Second to last. I know you're all bored. >> I wouldn't say all. >> Uh internal service fund is our fund 20. This is our health and dental. Um FY26, this the revenue received in the service in the internal service fund is from the premiums we charge our employees from the district portion and also the employee portion. So, our revised budget was 12.6 million. Uh proposed is 14,078,000, which is a $1.3 million change. I took this year's revenue, projected it out based on the growth that we've seen, and also where the premiums are coming in because it can adjust based on that 4.5% increase on the premium charges, and also whether or not people switch from you know, single to family, family to single. Um we are in line for for fiscal year to be at 14 million, you know, 78,000. So, that is what we're projected at to collect for premiums. Our employee benefits and claims, these are what we claim out of our internal service fund. The revised budget is 12. 5 million dollars. Our proposed FY27 budget is 14.1 million dollars, which for net change in total is a 61,139 decrease, which we have a 2.7 million dollar fund balance in there. So, overall very well. But, previous fiscal year, we're also adding 143,000, so it offsets the 61,000 deficit. Scholarships and OPEB fund. So, this is the last but not least. Scholarships and donations is our fund 18. We receive roughly about 12,000 dollars every fiscal year in in scholarship funding, which is a donation. I kept that the same from revised to proposed budget in FY27. So, zero dollar change. Our OPEB interests were Our FY26 revised budget is 600,000. Our FY27, since we will draw funds out of there this year at the end of the fiscal year for employee retirees staying on our post-employment benefits, they bring those back to the general fund. There'll be less interest to earn. Also, where the market's going, talking to Dave Anderson from PTMA, I projected 575,000 interest earned revenue. Um scholarships, our expenditures for revised budget was 12,000 dollars. Our proposed is based on fiscal activity where we're trending the last two fiscal years, we've spent 20,000, which is an 8,000 dollar change from revised to proposed budget for FY27. Our OPEB expenditures are what we draw down out of our OPEB trust for those retirees that are eligible to stay on our benefits. Um so, for revised budget in FY26, it was 430,000. For FY 27, it's 450,000 because we do see an increase in those liabilities as the market trends on medical rates, dental rates, and our actuarial studies. So, they'll give it an plus an implicit rate. We'll draw down those funds. They'll be transferred over to the general fund to cover those payments. And so, total expenditures over revenues for the first fiscal year revised budget is 70 170,000 projected net change with proposed budget in FY 27 117,000 projected net change. So, adding to fund balance continuing. These are your FY 26-27 combined fund balances. So, we know general fund based on the projected FY 26, we'll have a fund balance in the general fund of all funds combined, uh restricted, assigned, unassigned, committed of 33,491,5 250. Um we know our our revenues are projected at 145,771, 414. Our expenditures are projected at 139,000 400 100, sorry, 139,433,180, which we add to our fund balance for FY 27 of 39,829 and $485. Food service, we know based on what we've seen that we were going to spend down that fund balance into FY 27 and by 206,000. So, we see that adjustment from 3.5 million to 3.3, almost 3.4. Uh community ed, we have a projected fund balance of negative 295,000 for FY 26. Um with the increase in Saber connection and also our adjustments within the normal community ed education programs, we are going to reduce that negative deficit fund balance to 51,944 in FY27. Our construction fund, which is our LTFM bond, the 2020B, we're at uh a projected fund balance of 1,774,000. We're going to have revenues in FY27 of 70,000, expenditures of 639,500, which will bring that fund balance down to 1,205,000 dollars. Our debt service fund, um our projected fund balance at the end of FY26 is 6,059,000. We know our revenues are 13,275,000 based on projected proposed budget. Our expenditures are 13,881,000, which reduces our fund balance to 5,452,000. Internal service fund, projected at the end of FY26 is 2,906,000, revenues of 14,078,000, expenditures of 14,139,000, which brings our fund balance down to 2,285,000, which is a fantastic fund balance for our internal service fund as we move forward. Also, our OPEB trust goes from 6,188,000 in FY26 based on revised budget with revenues of 587,000, expenditures of 470,000, which brings our fund balance, which we still add to 517,000 to 6,305,000. So, total funds all combined revenues, expenditures for the district for FY proposed budget for FY27 is 1,885,546,185 revenues. Expenditures are 180,000,000, 291,115. And then that's And then I was trying to figure out how I could make it shorter. Now, I was like that I'm going through every number. >> Joe, what questions do >> [laughter] >> This looks great. I The total fund balance is for the most part increasing. I didn't want to sign staying at 10%, which from when I started on the board 8 years ago, is incredible. How we've been able to do what we've done. It's just remarkable. My only real question is can I see the spreadsheet of all the salaries cuz I want to compare it to what I do. I mean, I only have 60 employees to go over, but when you >> Just so the board knows, full-time equivalent positions, we have 1,018.69 full-time equivalent positions. All different employees, we have roughly 12,000 1,224 employees including, you know, substitutes that are not full-time positions. We have 8,751 lines of code, which is revenues, expenditures, all funds. I've gone through every single one multiple times. My wife has asked me because I've been in just uh a kind of mind not making a move that I've had just no emotion. She goes, "It's funny cuz you say that it isn't." And I said, "Yes, it is." And so, I started from a fresh slate. So, I took everything. We started from ground zero. Built out all these salary benefits. Built it out to the FTE. Built it out to the program. The programs know their FTE allocations. They know who's in their funding. We know where their funding is projected. We know what the FTEs are projected at based on the average and average benefits. We know where they're going. The only variables, like I said, are, you know, our enrollments. The variables in salary benefits are I don't know if they're going to switch from you know, family to single, to single, to family for coverage. That is a variable. I take it at, you know, that point of time that the current fiscal year and roll it forward based on what the allocation is for that, you know, coverage plan that they're currently on. And so, it's been really fun to go through the whole thing and kind of develop this process. And then >> You laughed the word fun, but I get it. I knew he was going to use the word fun. And I was going to And it it really when you get into it, it can be fun. >> And the best thing is it's It's everything is fun the whole time. Now that we know our FTE and where we're sitting and, you know, the program areas, departments, also know their budget. It's solidified. It's in our financial system. It matches to what they wanted. Now when we do revise, I can run that same listing of employees and I can say, "Hey, what is this additional FTE? And who approved it?" So, we know where the district's going. We know for reducing, we're adding. It's not just a random number that we're throwing at actually. >> You have everything set up correctly. You can actually look at the next three to five years have a decent >> Yep. >> estimation. Mhm. So, that's awesome. >> Yeah. So, that This was the This was the bottom floor work to build on that >> Right. >> three to five-year projection model of like really solidifying where are the funds going, what are the trends. And so, that's what took me so long to build this out, but in the future it should be like risk is already done. >> Yeah. >> I have one question for you before I go. Can you repeat the number of FTEs? >> Uh we have full-time equivalent positions, 1,000 18. It's 0.69. And that's full-time equivalent positions. So, >> Right. >> Yeah. >> Okay. I was just going to say very, very appreciative of the work that David's done, and I I get the anecdotal feedback. Our our team leaders are incredibly appreciative of the budgeting conversations that they've been having, which you know, that that's not that's not always an occurrence in an organization, but they're literally making a point multiple folks who are team leaders to come to me and go, "Hey, just had a great conversation with David. My data the conversation would be really helpful." So, I know I have deep appreciation. I know our leadership team does as well. Uh and I'm just glad you're having fun doing all that, so that's awesome. >> Yeah. So, I I I really do thoroughly enjoy it. I appreciate the opportunity to do it for Chicago schools, so. >> I I have one question. When you were talking to that, I don't remember which slide it was, but on the revenue that we get in for facility rentals, >> Yes, the committed. >> Um I know that that was reviewed several years ago as far as competitiveness with other facilities in the the metro area or surrounding area for fees, how much we charge for our local youth associations, that sort of thing. Um is there a plan to review that again anytime in the near future so we know where we're at competitively to make sure that our rates are >> Funny thing that you brought that up cuz it was just I was I'm on this email chain of business managers, you know, director of finance and operations that that is one of the conversations just a couple weeks ago that was brought up. Everyone was comparing what they're charging, what their rate includes. So, in the future, yeah, definitely it'd be something to look at, so. But I also don't want to overcharge our community to where the the spaces aren't useful. Like they it's too much to cover for someone. >> Correct. Yeah. >> But I know it's been a while since that's been reviewed, and I think that might be a something that maybe we get on a 3-year cycle or 4-year cycle or >> Yeah, I think we can share that. They they've been reviewing, and I'm trying to think it's tiers three and four and our outside renters pretty regularly and doing that and but I think it would be good to to take a look. We'll make a point of doing that as an informative thing. We have purposely set our local renters, our youth associations, they're below market rate and that you know, that goes way back to just different relationships and kind of participation and it's also one of the nice things because our school district community you know, the boundaries mesh with a community and you know, there's a a lot of really good synergy with with those relationships. Um and you know, and it's worth. Now, we have those have ticked up over time because we have plans and we laid that out, but they're really incremental. And and I think how we share, you know, our youth associations are primarily you know, they're serving our students and we want to make sure that uh and they they do that with fairly similar kind of missions to us and try to serve everyone and do that. So, but we're happy to to share that and and even uh I think if the the folks that are doing that make sure and this this will be part of, you know, I think for David too to when we talk about working with folks in their budgets, this would be a good thing to present again. Bring folks up to speed up on what we charge, how that works, and what the processes are. So, thank you. >> And actually, if I may, just to piggyback on that, too, this is probably more of a finance facility conversation. Because the wearing here those spaces gets worn out and the lights longer the two lights for activity in general. Take into consideration, I don't know if that fits into LTFM or if those expenditures have to come out of all of this dedicated fund. But just to look at, you know, as we're using these athletic and sports spaces, they are heavily utilized and there's a cost to maintain that. Um this bill and covenant bring that forward because I heard heard some evidence to the fact that we need to be cognizant of the the wear and tear of the field. >> Okay. Yeah, and I think I think long-term what those some of those will be LTFM eligible, some of them this is what that make fund will be used for, you know, to maintain those facilities in the long run. And I hope you know, my goal is to build a long facility plan that is even further than just LTFM abatement bonds of the district. It's to really go out further and say, "What can we do for our grounds?" You know, like what are we doing at these sites? You know, what are the principles what's needed? So I hope we can get that for being and that's kind of where the plan is to go forward for that long-term, you know, planning for the district. >> And then if I have an unrelated follow-up question if I may? >> Mhm. >> So we're looking at 26-27 which is effectively at June 30th next year. >> Yes. >> And everything that you and Ben had presented earlier having to do with the resolution bonds, that technically would take place July like the 27th. >> We wouldn't do any projects, none of the projects would be started this summer, they would be started >> The following >> the following summer. >> So anything having to do with call it those bonds or that fund >> Yeah. >> would be in the following fiscal budget. >> Yeah, so they would be in the Well, you would still see some costs like the exact systems, you would see some still around that May-June time frame because there'd be you know, implementation of all of what we'd be doing specs, working on it. You'll still see some of those costs being ordered in supplies, you'll be paying, you know, your contracted services based on who wins the bid. You know, as as they order those supplies in perform those contracted services. So, you'll see some still in the spring, but majority would be based over that FY28 summer. So, yes. >> Yeah. You know, [clears throat] and David and them said, clearly a lot of work went into this. So, I appreciate that. This is a great spot for the district to be financially. Black here. >> 3.5 million dollars. >> Um it looks like their plan here essentially is a breakdown of all the line items in the general fund. Uh the balances are all up on each line item, which is great. Do we have I know we have a specific target for our uh you know, site fund to be at 10%. For these other funds that have the balances, is there any projections or ideas that we're about those to be year-to-year? I mean, ideally when we can and get budget years in place. >> Yeah. And I I think the big one is the I'll I'll go with the OPEB reserve first cuz that's really, you know, one of the bigger ones we need to talk about is what are we doing long-term funding to make sure that our OPEB trust is growing so that the general fund doesn't have to cover those liabilities in the future itself. As as those actuarial studies will be conducted going into summer with USI, um also known as Hildy. I'll be curious to see where, based on the medical trends and also dental trends, those costs where our liability lies. Cuz as people retire, that liability becomes, you know, a little bit less. They get off our plan, they retire, they you know, they age out. And so, that liability can decrease, but also based on medical, you know, trends, the liability can increase. So, it'll be kind of curious where that one goes. That one will be kind of an ebb and flow, I would say, unless we can really get that OPEB trust to grow where you'd want that OPEB trust. It's a It's a irrevocable trust. Um that means it has to be set there. You can't use it for anything other than uh post-employment obligation benefits. Um most districts try to maintain that between 75% funded. That is kind of the, you know, perfect goal where you're not over funded, but you're just funded enough. Um so my goal would be able to get that one long-term uh increase that funding based on investments, bring that to facilities committees, have a conversation a little bit more on that cuz we used to have that was at a quarterly quarterly conversations of where our OPEB trust was going. Um so that one will kind of we'll have to see where that goes. I'd be curious how this fiscal year ends on that actuarial study. Um the cash flow reserve and also the district programming, I think that's and Dr. Rofuth, you may want to touch base on it, but I think it's also looking at the long-term these next bienniums to survive that. And I think most districts we've set ourselves up in a really good place to survive that next biennium. If it is to become what everyone thinks it might be, you know, let's say it comes better. Well, perfect. Now we can use some of these funds as we can afford, but let's say it does come to fruition that that we're cutting across of CA, we're getting nothing on the general education. Those funds are going to be will be utilized to keep ourselves out of you know, using our 10% fund balance. >> Yeah, I would just give the the example of Pops in my had a had a story with you were worried that we would have actually take a hit we had up about 200,000 better for this coming school year. South Saint Paul, I believe, ended up about 900,000 worse than we expected. So there's a lot of, you know, there's uncertainty in some of those things and even leading into the next biennium where people kind of floated some things. I'm hopeful it will turn out better than that, but uh yeah, feel like we're we're compared to other districts, we're uh in a in a pretty good spot to you know, continue to provide a a good level of services uh and you know, trying to trying to live within our means and prepare for yeah. You know, unpredictable future, but parts of it uh you know, certainly we we got concerns. You hit on a bunch of them. >> Yeah. And I think uh also credit to the board to bring us to this financial position, you know, with what you everything you've done in the past to this moment, you know, with uh promise contained and also moving forward beyond operating levy, you know, referendum, we are positioning ourselves for this next biennium to not only survive, but to continue with the safe service that we have. So, that is I think credit to the board there. >> Yeah, I certainly think we have some financial headwinds facing us, not just our district, but every school district and then the sole one with the situation of where the state is with their on the school over the next biennium, it's not rosy. >> I know. >> Any other questions? So, this will come back to us on the 22nd for for Google Drive. >> Yeah. I don't know if you want me to run through the whole thing, but yes. >> Maybe twice. >> Maybe twice. >> I'd like it to be a little more thorough. >> I'm good. >> All right, thanks, David. >> Thank you. Thanks, David. >> All right, the next item on our agenda is item 3.2 and uh that is the public sharing of a summary of the superintendent evaluation results. The superintendent has the choice for this to be shared in a public forum or in a closed session of the board. Dr. Redmond, like in In past, has chosen the summary to be shared in a public meeting. The evaluation of the superintendent was completed a few weeks ago. The agenda item is to share the summary of the results. The board does not evaluate the superintendent during this board meeting tonight. Because by doing so, it would be a violation of professional practices and also employee data protocols. I will now turn over this agenda item to our personnel chair, Jeff Smith. >> Thank you, Madam Chair. Um Tiffany, do we have anything to to put up on the screen? The list or Okay, good. That's probably I mean we we didn't really talk about that at the time, but um so what what this is and and Chair Peterson uh described what it is not. What this is was a survey that was put out to um uh district leadership comprised of school board members, um district leaders and directors, and uh principals. And um the uh the results are are broken down by group, but uh there's overall averages. So we had 19 people overall reply, which uh was not everybody. Uh so um um you can see that in the the group averages. Um And then the categories, the questions that were asked were the categories of leadership, culture, customer service, student achievement, financial, credibility, communication, and equity and inclusion. And um everybody was has received the results, right? From Keith, so we can we can talk through that. Um and then we can discuss what we want to put in the uh the minutes, I guess, for the community, but you know, we'll we'll talk through the the overall results on the first tab. We have the group averages all. So and and then it's broken down uh by the 24-25 year and then the 25-26 year, which is the the current one. So, um and then comparing them both, you can see overall, if we put all the numbers together, um every category still remained above four. They're you're rated on a on a five-point scale, so one to five, five being the best. Every uh every category um is is right there. >> How do you fit Actually, that's in the live on my phone. >> Yeah, you you're in live. That's actually helpful cuz we can compare them right there. So, um Chad Chad, for example, for all on the shared document, you you don't have to scroll over like they're Oh, now you broke it. No, Chad, if you scroll left to right, you can see the results from the last survey to the current survey. And um all um all eight categories remained above four for for every uh every category. And then, if you go to the next tab, you can see that's broken down by the group. So, you've got board members, the district-wide leadership, and the principals. Um again, even within the groups, uh every category remained above a four. You see some fluctuation uh depending on which group it is uh between the 24-25 and 25-26. And then, the third tab, the two-year comparison, it it breaks it down in different different way again, but you can see um each category now is is together, you know, you've got leadership last year, this year. You've got culture last year, this year, broken down by the different groups, board members, district-wide leaderships, and principals. In all cases, remaining above a of And then and then finally on the fourth down, there's an opportunity for free text comments. Kind of similar to the the community wide survey that goes out. Um And uh the comments that were provided were as far as I can tell we're all we're all positive. Um there's you know there's a couple constructive comments about uh uh equity and inclusion. Like it would be nice to see some training in this area for all staff including custodians, food service, clerical. Um So some constructive feedback but otherwise uh uh every other um comment provided was a positive comment. That was my overview. >> Anything else from personnel committee that you would like to add that Jeff didn't touch on? >> I would just say out of the eight categories, I feel like they're very consistent, you know, with the last two years. You can see the consistency whether it's customer service, culture, leadership. So I mean it's it's a really nice testament to Dr. Redmond. I think he's doing really well uh for student achievement, you know, the financials of the district. I mean that is so important. As you know, we were at 10% for our on the site on balance. So >> Yeah, I would echo having the longitudinal you know, information looking at it year over year. And we can certainly go by the previous trends. And we can certainly assist to see leadership. Um and and I do appreciate that there is some constructive criticism, right? person. we're not perfect and I would say as a board member, I hold myself accountable, too. Right? This is a certainly a partnership. Um and so, it's that constant improvement, right? Um but the fact that uh the trend is what it is. Um I think this also dovetails into the community survey as well, having to do with superintendent performance and or based on what the community feels. It took a long time to rebuild trust this district. Uh and I, you know, commend Dr. Ryan for taking that on. Um and then number of years I've served on the board, going back to 2019, there were some times where it wasn't uh you know, as cheery financially, uh that you know, leading to a global pandemic. Uh I think you could write a a novel about that. Um so, I just want to echo like when we start talking about leadership, whatever it translates to. Um so, thank you. Thank you for the leadership. >> We will then move to um an action item, which is 9.1. Uh and that is the superintendent um contract, and Keith was down to present tonight, but he was unable to be in attendance. Uh so, uh Jeff Smith, the chair of personnel, will be presenting the >> Thank you, Chair Gearson. So, on the screen you can see the overall numbers. Um And I'll I'll step back and just say um this is a this is a a long process to get here. This wasn't something we did immediately. Um By and I'll just I'll just read this. By September 15 uh of contract here, the school board superintendent declaring their intent to enter into a subsequent contract, uh we either we either uh choose to enter or not enter into discussions. We chose last fall to enter into discussions. So we've been doing that since I think October. We started with the personnel committee from last year and continued through the personnel committee for this year. So we've had four people various combinations of personnel committees working with Dr. Redman on this. We've had several meetings over the course of seven or eight months. Whatever it's been. So these final numbers you see reflected here was not were not something we came to quickly. This is something we worked out through several meetings. A couple other things I'll I'll just add it you know because I've been involved in the last personnel committee, this personnel committee. Dr. Redman wanted to you know revisit this as an opportunity for for his you know career planning. The numbers that you see reflected here are They're they're still below if you look at comparable districts. These numbers kind of get you know we talked about the teachers in past SEA negotiations. We wanted to get the teachers you know closer to the middle of surrounding districts. This is kind of along those same lines but there are still many many comparable districts that compensate their superintendent much more than Dr. Redman. So I want to bring that up and one thing that Dr. Redman was looking for was more time necessarily than compensation. And I hope I'm not being too political with that. You know that was his motivation. So one thing that you know it's not reflected on the main screen but one thing we're adding in the next two fiscal years 2028-2029 is five more vacation days because that was something more he was looking for. And so like I said we went back and forth with several meetings uh to come to these numbers. And uh I think it's a a very fair package that I uh approaches the middle of comparable districts like we've done with our teachers, um but it is uh is very in line and and fair. And with that, I would make a motion to approve. >> I'll second. >> All right, so we have a motion by Smith and a second by Ruby to approve the superintendent contract through fiscal year 209 as presented. Any discussion? >> Yeah. >> I >> Jaredson. Jaredson. You know, one of the things that that uh I feel is uh most important to me we have as board members is this particular topic right here is is superintendent, you know, uh we are the only check and balance for this item. And I just feel like one of I think the public and everybody deserves to realize that we've all had uh adequate time and attention put into this particular topic. And so, um with that said, you know, the transparency and timing of this I'd like I would like to uh postpone this decision beyond today for a couple of reasons, partially just the timing of this. This came out on Wednesday. I think we were originally planning to do this on the 22nd, and it was moved up to the 8th as far as signing the contract. We're not all in the personnel committee, so a lot of this is a preview to all of us outside members. And unfortunately, the way these meetings are designed and worked, we don't really get the ability to sit down and all discuss any of this stuff outside of these public meetings. And so, I just think that, you know, everyone deserves the right to know that we're putting our full effort into researching these things. Um the survey that we just got done using maybe partially to make these decisions. A lot of those topics we can be experts on like the finances. We have those numbers. We can see where we stand on those things. The culture and climate, I'm not in those buildings nearly as much as others are. So, the the 19 participants of that particular survey um more than half of them aren't necessarily in the buildings rather in the district office or they're in uh office of the central office, you know. So, I I don't I'm not here to make a determination on this contract. I'm just asking that there's pretty much no way that public knew we were doing this or even discussing this until Wednesday. School got out Thursday. I don't anybody that has any interest in what we're doing is paying that close of attention right now and I just feel like it's something that we should put plenty of thought and interest and time into not switching the semantics of it but just performance measures and things that we expect out of a leader of our schools. Um and that's why it's more of a uh timing thing. >> Can I have discussion? >> Okay. >> Somewhat agree. I would I don't know about how we intertwine they are, but I think about the results I've seen so far the five streams. There would really be a pretty clear call to action for us. Um based on results that I've seen so far um but then on the other hand you know, this uh the survey responses uh Patrick Adams' performance are you know my company evaluation for better or very good. So, uh just kind of balancing like if Nick has concerns that he needs addressed, I would support responding at all. If anyone else has information of like What uh What are the consequences aside from your own peace of mind? What are the consequences of >> Yeah, Jeff was going to be absent at the next meeting. You also heard tonight he's on the schedule for the 22nd and then Jeff was going to be gone until February like last week is when I found out. So, that's why it got moved up to 2:00 p.m. tonight because it's not it's not right to us for us to approve the contract when the personnel committee chair is not present. >> Yeah, I'm aware of that. But the decision to move forward instead of But then they >> I guess for me like to postpone it, I would have to understand like why do we need to postpone it because this information was actually presented maybe a month ago. We really wanted to approve it in May, but we postponed it because I think it was the timing of graduation. There were so many things going on and I look at you know, from an HR lens, you know, we have to look at the job responsibilities of the superintendent. That's the true purpose of renewing a contract and you know, I think we wanted to lock him in for 3 more years because you know, Dr. Edmond has been doing a good job. It's based on the survey results of the 360, his performance reviews. So, I think when you look at it from that kind of lens, look at the job responsibilities, and that's why I'm feeling I would have to understand like why are we going to postpone it? >> [snorts] >> But I I just I want to chime in a little bit because I've obviously Joe and I have been on the board for 8 years. When I looked at the evaluation, uh, it's very consistent across all 8 years. And I have, I believe all 8 years, 7 years maybe, of the evaluation results. Very consistent performance year after year. Um, I will say from an evaluation standpoint, MSBA does not recommend the approach that we take in our district for the evaluation. Their recommendation is only the board does the evaluation and no one else because the superintendent is the board's responsibility. No one else is. And so, we actually go above and beyond what most districts do. Most districts only have the board do the evaluation for the superintendent. Um, I will also say that, uh, I lost my train of thought. Um, the community survey that was just completed that Tiffany is going to be sharing with us, I believe at our next meeting. Um, the community feedback for Dr. Redmond is very, very high. And over the course of 6 years, I went back and looked to see what our ThoughtExchange ratings were for the superintendent and the school board. The superintendent averaged over the course of those 40 years, or 6 years, like 43% A's and B's. The next highest rating after that were people that didn't rate at all. That were they didn't know, so they didn't provide any sort of a a a letter grade. Um, and then C's were next with, uh, uh, I guess I didn't write I didn't write that one down, but I guess my point is is that I don't know by postponing it what additional information that we are going to receive. Um I think that we as someone that's been on this board for for quite a while, um I know Dr. Redmond came into this district very low compensate with very low compensation for reason because school district couldn't afford to pay him, but he still chose to come here because he knew that he could help our district uh and get us to a better place. The district was in a very very difficult situation when Dr. Redmond came on board. And I want everybody to remember where we were in 20 October of 2018 when Dr. Redmond was was hired. Um we were not in a very good spot. In the community, we were not in a very good spot financially. Um and so I think if you look at those eight years that Dr. Redmond has been part of our um of our school district, I think he is should be commended for the amount of work and effort that has gone into getting us to where we are today. Nobody's perfect. Dr. Redmond has opportunities for improvement just like all of us do. Nobody is perfect. If there was a perfect person in the world, we wouldn't be in the spot that we are today in our culture. Everybody would get along and everyone would be able to be able to have conversations with each other. Um that's not where we are as a society and nobody uh not everybody is going to provide positive feedback on on individuals. That's just the reality. That's the fact of life. Um and so I don't I don't I'm not in favor of tabling this. I don't know what information that we are going to have in a two-week span uh that would change the contract itself. Um I would say that we have a motion to approve the contract as presented and we also have a second. So, that is the motion on the table that we will be voting on at this time. >> I just have to add one quick I mean we did have the survey results for 3 and 1/2 weeks before and before that. The The thing that struck me the most is the leadership committee. Under leadership all be defined. Um which is phenomenal, really. It's a grace. All right. As Christy said, going back to October of 2018 when you were hired when you go back to two previous years the amount of turnover between superintendents and you had obviously the death of Dr. Anger the one guy before him and then then there a couple of interim superintendents plus the amount of finance directors that we went through um in the the couple of years between when you were hired the stability that you brought to this district is to be commended. Um we had Bill and I for three years and now we have Dave um who was hopefully going to be around for a few years. >> As long as you keep him. >> [clears throat] >> Um and just that that stability and and where we where we were with with financially and culturally in this district when when you people were elected and now it's like night and day night and day night and day. Um so I I don't I don't really see what two weeks um what what changes that I would see. So, I suggest having the vote tonight. >> The other thing I was going to mention that I was going to say previously comment to him was that originally we had the contract on the agenda back in May, was it? >> Yeah, that's okay. >> And I actually brought forward the thought that we need to complete the evaluation before we offer a contract to Dr. Redmond. Um because that that's an important piece of feedback that we need to have uh before we can offer a contract. Um I wasn't expecting to see anything that would change my mind on wanting to offer him a contract, but process and procedure of You know, I don't know how many people give raises to people without giving an evaluation first in your companies. And that it didn't feel right to me, and I feel that we I was the one that asked for it to be moved off the agenda in May so we could do the complete the evaluation work. And then based on the evaluation and how that turned out, that was going to dictate when the superintendent contract was going to be presented. And so I I just want to be transparent and open about that. Um but that was the original plan, but that has changed since it was delayed for a month because of the evaluation that isn't completed yet. So. >> Madam Chair, I was going to comment exactly the same thing that uh we would certainly have wanted to put the cart before the horse. I will also commend Dr. Redmond. This could have been done in a closed session. We chose or Dr. Redmond was comfortable having, you know, you know, the review the 360 review and feedback uh be part of this. Uh uh and uh you know, strong vote of confidence and leadership. The only other question I think that came up uh and Dr. Redmond, keep me honest cuz Keith isn't here to to do so. This needs to be approved prior to June 30th because as of effective July 1st, we're in the next school year. And so effectively what this does is it cancels the third year of the current contract and creates a new three-year contract just in the technical construct of how this looks, that's what's, you know, why FY27 is effectively no change, and then it's really years two and three become extensions. So, the timing is critical, short of having a special meeting to do so prior to uh the end of the month, I see no value in delaying this conversation further. Um >> To clarify, just >> Yes, please. >> Could it be done? Yes. But, we did change We We have put a retired medical thing in the current contract. Uh and then found out that that didn't work the way we wanted to, so that change goes into effect July 1, 2026 with this. Yeah. Could you do retro or sort all that out? Yes, but it's a it's a lot more straightforward for the uh payroll part. >> I just wanted to clarify it. >> I got it. It's the first. So, to be clear, uh my support for Nick's idea postponing was completely separate from my attempt to vote on this item, and also was dependent on the question of uh uh what's the uh the need for the timing, which she just answered. Uh so, thank you for that. So, with that with that again. >> Just I just to add, um I just wanted to acknowledge that I received an and as I'm sure the board did a couple couple emails before this meeting tonight, um you know, kind of in line with with Nick's comments, um you know, raising some concerns, um that it's not the first we've heard, you know, and and the and the the community survey expressed those concerns, too. And and just to answer those emails I receive, because we read our emails, we read them all, and you know, and and if you don't get an individual response, you know, that somebody will reply on behalf of the board, but we do read them all and we take them seriously. Um I guess my point is renewing this contract doesn't stop us from addressing those concerns. And you know, it goes back to what Christie said, nobody's perfect and the district is not perfect and we have issues we need to address. Um and and when and knowing our role as a board, which is governance, you know, we're not managers, we're not administrators. We're not We're not telling principals or teachers what to do. But when when issues become, you know, we become aware of issues that the board does need to address, we will continue to do that regardless of when a contract is is is approved. There's not There's no timing involved with that that stops us from doing our job and working with Dr. Redmond to address these issues. >> But I think that >> Uh you're right. We talked about how you had brought up and then and then the delay in hopes of having a survey to review and discuss related to this topic. And I looked at it, we all had a chance to review it and part of me kept thinking that this is a small sample size survey. It's good results, that's great. But the decisions and things that we do at this district from administration, Dr. Redmond, the board affects a lot of people that what's what's represented by the survey. The staff, the community, that community survey that we haven't even reviewed yet. Um the delay isn't I'm not asking us to make a decision and say, "No, you know, delay the decision and have it resolve." Might not happen, it might I don't know. I can't predict what the future would happen in 2 weeks from now. All I know or or even further out if we had to do that. That given this due time and due effort for our most important job just seems to make sense. The the the staff and folks like that wouldn't know this was even going on until essentially tonight. So, we haven't given them an opportunity to give us any input. Community survey we haven't reviewed. Those are far bigger groups. Those are Those are essentially the customers of this organization. Um and and the operators of this organization. So, I I again, I don't think that you know, the contract that we're renegotiating the terms of this next year are very similar to the terms that we already have for Dr. Edmond for next year. Um I would imagine if we had to push this decision to the first meeting in July that we could retroactively add the two or three small changes to his contract. You know, and pay and whatever else we need to do. I just think it's a a good look for the board to announce that we're doing it and then do it all at the same time. I don't maybe nothing changes and it's a quick fast small thing on our board doesn't on our board approval process at the next meeting that we can all attend. I know it's a little more work for all of us. It's not easy and it makes for, you know, uncomfortable conference conversations. This isn't anything pushing or probably said this many times that I've had a good relationship with Mike. I just feel like this is one of the first times I've been a part of this process. I understand many of you have done this many times and been a part of it for for for longer than I have, but it just felt that it happened quick. And I I I know we get contract every year that I don't have problem with the terms, pay, the benefits, any of those types of items. It's not about that. I just feel like of all the like for for example, like our our decisions on roofs and and improvements to the schools, we're going to have three different meetings talking about what it looks like, what it's going to cost, and when we're going to approve it. And here for a decision to make for the leader of our organization, we're going to have have a survey of 17 people that report directly to Dr. Redmond essentially and then approve the contract essentially without any other thoughts or processes of making it a checklist process. That's all I'm asking for. If you guys all disagree, that's just the way >> When a superintendent is evaluated, it's the evaluation is done by the board, not by other individuals in the organization. That's just because he's our employee. And if people want to provide feedback through the appropriate channels about something that they don't agree with, they're more than happy to do that. But this the evaluation of the superintendent is our responsibility and our responsibility only. And so if people have concerns, they should be channeling them through the appropriate channels, whether it be their principals, directly to Dale, his union union representative, or their union rep in the buildings. Um if they're not comfortable going to their principal, they can go directly to Jim Faucette, they can go directly um to get their uh concerns resolved. Yeah. >> So let's give them the >> opportunity >> to do that. >> They have that opportunity every single day, 365 days a year to do it. >> Do you think they knew that the contract that the superintendent spoke about right now? >> To me this isn't about the contract, this is about the evaluation. Cuz you just said you just said that you are okay with the contract as it is. >> Correct. >> You want people to provide evaluation for Dr. Redmond, which we just talked about. >> The terms and the length of the contract is what we're talking about. >> Correct, but you just said you're okay with everything that's in the contract, you said you were okay with it, you were fine with that, you said you wanted to table this for an opportunity for others to provide input. That's the evaluation piece. That's not the contract. >> Yeah, and so our our evaluation, and I can't speak for all of you, but I have another job, a career that I'm not allowed to I don't have the time to be in the schools at any any close even a remote piece that I'd like to be, and that most of the people that this affects are. And so, most of my information that I have to base this decision on is items that are addressed in most of these school board meetings, which are led by the district, committee meetings, and a handful of interactions with the community. I'm not saying again, I I don't know why this is that controversial to to give a little more time to make this decision. >> I think for us as a to make the time, but in 2 weeks, what what is that what do we want to accomplish? Is it that we want to Is it again we as a board members, we advise the superintendent nobody follows us. So, I guess what in the 2 weeks are we accomplishing? That's all I'm asking. >> And I don't know the answer to that. It could be potentially nothing and we approve the contract for Dr. Redman in our lives. It could be we have more time to process something that's pretty important and just make sure that we're very very comfortable with our decisions. Um we have Dr. Redman's services for another year by contract and that we're not disrupting anything to do this. I just don't know that that it may not it may not help anything. It may not give any different from what we do today, but it it it gives it gives another opportunity to provide support. If you use that for your evaluation, if you only use other tools for your evaluation process of this thing, that's fine, but each of us might use different metrics as far as what's going on in our schools than just what we're presented, what we hear in committee meetings. The finances, which are great, those are all factors in And as we all weigh them differently, I get that. That's the beauty of this process and that's how we got elected or didn't get elected is what we said we were going to do. So, I know I don't know that anything would change to answer your question, Gale but I don't know that it would hurt either. I don't see any repercussions. If anything, it'll strengthen our situation with the district to see that our our our school board cares enough to really put a lot of time and effort here and went out for picking the most important job we have as a school board. >> So, we have a motion on the table and a second to approve the contract as presented. Is there any further discussion or changes that anybody wants to do in this or to the item? I mean roll call? More in discussion. If there's no further discussion, then um Tiffany, could you please do a roll call? Yes. Smith? >> Yes. >> Johnson? >> Yes. >> Albright? >> Yes. >> Peterson? >> Yes. >> Murphy? >> Yes. >> Valdez? >> Yes. >> Siddiqui? >> No. >> Motion carries 6-1. Thanks for the discussion, everyone. Item 10.1 on the agenda is the school board election timeline and Tiffany is going to present. >> Yes, Chair Peterson. Uh this is a very brief item, but in following the transparency that we have to our community, um Secretary of State and county various entities share um with the general election period what uh seats are open at our school district. We have four school board seats that will be on the general election ballot. I counted wrong in the electoral outlook. So, we're going to go at each other a little smart, but it is the four individuals that are noted there that would be on the general election. Uh there is a link to an important uh web page at the Secretary of State that gives all sorts of feedback as far as the requirements of age, living in this community, things of that nature. Uh but again, my goal in sharing this today is to be very brief, have on record that yes, we have those four school board seats. That's also noted on the Meet the Board page of our website. It always says when the individual's term expires in addition to their contact and full bio. Um you'll see that the candidate filing period is July 14th through July 28th. Even though it's a general election, since it's our school board, that candidate filing was for a year of the district office. Um we'll ensure prior to this time your website has various pieces of information similar to what I'm sharing today. Uh there's the affidavit of candidacy that you'll see is linked here. This is a standard form for the state that any school board member with their $2 filing fee uh just the process that we go through here at the office to secure that. We report the same day to the county and then the county posts any candidates on their general site. I think that goes to Secretary of State. Um and you'll see as a school board prior to August 21st um school board meeting agenda, there'll be a formal resolution to call that you have these seats, but prior to that August 21st date, there's nothing that the board needs to do other than that resolution, and then we will just ensure that the echo um filing information so that is available for everyone. And again, the the also shares that information Um in addition to other elections that may be going on in Erie County. So, again, general information. Happy to answer any biological questions. I'm not as savvy on this as I am on other elections, but I have enough to hopefully answer any basic questions that that you may have. Questions for Tiffany? >> Okay. Seeing none, we will thank Tiffany for the information. Will this come back again at our next meeting or not? Is it just a one-time we have to talk about it during our meeting once? >> Uh >> This was actually optional that we shared this information publicly just in general as information. I don't know I can't recall if it's June 22nd or July, but we will have a formal resolution and then I'll just revise some of these people or some of these items. >> Okay. >> Yes. >> Sounds good. Thanks, Tiffany. >> Yes. >> 10.2 is a school board self-assessment through the ThoughtExchange. I will keep it quick, Tiffany, for this item as well. >> Yes, thank you. This is again very high-level information you'll receive actually on Friday in the communication that comes out from the superintendent's office, Dr. Ruffin. The wrap, the actual link to the assessment that you all provided feedback on in a was it March now, I think, a development session where you have the questions that the school board goes to assess yourselves and how you're working together in the meeting and everything about nature. Those questions stay the same. However, we did import it into the ThoughtExchange, so there's an open-ended opportunity for everyone to answer the same question that was on the community ThoughtExchange just with the board lens, and then there's comment opportunities relative to selections so that it's you can add additional thoughts in addition to the Likert scale that is in there. June 15th through July 15th is the assessment period that the board discussed. So, that's when that'll be open. I'll make sure send reminders and let you all can easily access that. And then the goal would be compile it obviously in a bias manner, give it to you folks, and walk through it how you choose in that August 10th board development. >> Any questions for Tiffany Same guy, thank you for that information. >> Yeah, sorry. >> Just confirm the resolution for the board election has June 22nd. >> Thank you. >> Okay. All right, we are going to move to 10.3 on the agenda, which is the Minnesota Kids Rise information. And I had Tiffany add this to the agenda tonight. Probably saw an email from me. Uh I can't remember when I sent it within the last couple of weeks announcing that uh this initiative that we've called Minnesota Kids Rise is now up and running. This is something that MSBA has been involved in along with several other education organizations in Minnesota. And this was really kind of an idea that has was started maybe about 18 months ago. The talk about how do we bring to life our public schools in Minnesota and tell the story about all the awesome things that are going on in all of our public schools. Uh we're down to 329 public school districts starting July 1. There were a few consolidations that happened, so we're down from 331 to 329. But when you think about all of the things that happen in our our public schools, we want everyone in Minnesota to say that I'm a Minnesota kid. That's really the theme of this. Whether you went to a public school in Minnesota or you have your kids going to a public school in Minnesota, we want to be able to tell those stories and have people say, "I was a Minnesota kid and this is what the public school did for me." There's so many amazing stories across our state and we just really want to elevate all the good things that are going on in our public schools. There's a steering committee that has been meeting on a pretty regular basis um for about the past year working on this and how what the messaging is going to be, how we're going to communicate it. Um and I will um share with you that the big first big event where this is going to really be blasted out to the world, I guess you could say, is on September 2nd and that will be the Minnesota Kids Rise Day at the State Fair. It is a day that is dedicated to this initiative that will be um there'll be a booth there. We're hoping to have some of our um real um strong success stories. I know there's um somebody that I believe is involved in NASA that might be in the booth for kids to come and meet. There's going to be activities um and we're hoping to blanket the fairgrounds with Minnesota Kids Rise and what public schools are important. So, more to come, but I I just wanted to just bring it to your attention as a informational item. I think this is a really cool initiative. Um and it's like I said, it's a real it's not an MSBA thing per se, it's a uh a consolidated effort between MSBA, AMSD, MASA, MREA, uh and many other educational organizations in the state of Minnesota. So, if you have questions, you can reach out to me, but again, I just wanted to bring it to your attention that uh uh, going to start to see a lot more of those. And, uh information billboards, that sort of thing, uh, around this division that it's called. Unless anybody has questions, I think that's all for that topic. >> All right, we'll move to 10.4, which is a district update, and Dr. Redmond is going to present. Sorry, I got choked up a little over your presentation. >> Thank you, Tiffany. Um, more than just putting that up on the screen, Tiffany and the communications department deserve about 98% of the credit for this. They've They've done great work capturing a in in a little bit, uh, more detailed than what we captured at the beginning, which had really focused on the, uh, class of 20 26. A lot of great things happening in our school district. Um, you know, this was, uh, an event, uh, we had multiple school districts get together to, uh, you know, further develop student voice on how things are going. Do they feel welcome? Do they feel like, you know, you belong in school? And, and how do we, uh, and how do we continue to grow that? Because our our goal, we want every kid who's involved in our district, when they walk through the doors of our school, to not only feel welcome, but to feel like it's their school, they belong, they're respected, they're liked, and that people want to see them reach their greatest learning potential. So, it's nice to watch students from different school districts, uh, Jim and I stopped by, it was great stuff. And then, uh, Safe Routes to School City Grant, uh, shovels are going in the ground. Um, might have gone in the ground today, but, uh, we've shared a lot of this. Really want to point out that the the money that is coming from the Safe 270 grant from the Safe Routes to School grant. It working on a safer crossing at Shakopee High School and a new sidewalk at another new sidewalk at Sun Path Elementary. They put the first one in which goes down Oh boy, what is it? French? First junction. And now they've got one going the other way to the homes. And so really really good improvements there. And then by the high school trying to have a safer crossing and put some controls in the the turn lane. We've gone through the the Sweeney project. And you want to say that we we are expanding a you know, little over I think it was $11,700 of school district funds to add six parking spots to the parking you know, parking lot on the west side of Sweeney. Just taking the opportunity. We've got folks out there the ground up and we were able you know, we're not doing a staging cost to get new asphalt because they're building you know, new roads and access points. And so thought it was a great opportunity to do that. Um you know, we we change our mission in the summer. We're still serving students and their families in our community. Lots of different really cool things going on in the summer. Um in targeted services which is you know, the the the source of the the sponsorship for many of our summer student activities. Kind of listed there. This would be the you know, a lot of the different programs happening across the district. Um this was I stopped by this event the Miracle League of Shakopee. Uh the brand new Miracle League field on my way to the senior awards. And I'm really glad I did. One of our teachers Matt Iverson spoke at this. He did just a great job explaining what this means to our students, especially our participants and Glommis. Uh I believe we're the 14th Miracle Field in the state of Minnesota. And again, it's one of those things we talk about belongingness, and this is about inclusion and making sure that every kid who wants to to play ball on a field like this has the you know, in some form or the other has the opportunity to do it. So, it's just It was a great community collaboration. You know, just lots and lots of folks that got together over the years to make this a reality. And to be quite frank, it's one of those things that that makes me proud to live and work in Shakopee. It's just super cool. Um, congratulations to you know, one of our SROs who made sergeant, Officer Kirchbaum. Pretty pretty darn cool. And then the Academies of Shakopee trying to with the steering committee working with our partners, you know, businesses and the other organizations that partner with the Academies of Shakopee. And I always pictured kind of the steering committee as you know, school has one hand on the steering wheel and the community partners have the other. And we're learning from each other. They've got incredible expertise in how things work outside of schools. We've got great expertise inside of schools. And so, working with students and lots of other folks to really figure out what are those next steps. How do we continue to make the Academies of Shakopee even more amazing and build more in the way of authentic genuine learning where our students are preparing for real life while they're still in high school. And then we continue to to learn and grow as a leadership team with instructional leadership and then sys- systemic structures meetings and um, I think in the wrap I said, you know, yep, we we get a short breath kind of as as district leaders end of the school year and next week we're right back at it with the leadership retreat on Tuesday and Thursday our days one and two. Day three is actually this week and I know we're not real good at number order but that's on Friday and that's really focused on the instructional leadership part and but just you know, lots of lots of good things happening in terms of the planning continuing to build those systems and structures and learning and growing. And then staff gratitude, I think I I know where that came from out of the writing. Thank you Tiffany but that was my message I think the day before the last day of school and meant truly you know, just hats off to to all of our employees all the members of our team for the many many amazing things that they do each and every day to serve our students and their families and our community. It's one of it's one of the great joys of my life is I get to see so many of those things up close and first hand and we have people that just they go over and above just each and every day and so really really appreciative of all the efforts this past school year. And then yeah. Yeah, every day is always a great day to be a saber so I get lots of lots of cool things you know, with just being celebrated there. >> Questions for Dr. Downey. >> It really is hard to believe that another school year it just kind of hard to believe that. I mean that year went by so fast. I I don't know where time goes but and it was a It was a great year but it was also a year that was filled with tragedy and sadness along with all of the exciting things as well and I don't think that uh, we can't forget about all all of those individuals that we might have lost throughout the course of the year that meant a lot to our our district and the classmates athletes and just Yeah, it's it was a great year, but it we can't forget those individuals as well. Those losses. All right. Item 11 on the agenda is a, uh, informational item on the proposed Minnesota constitutional amendment, which will be a ballot item on the November 3rd statewide election. >> Uh, this is linked in the agenda. Uh, although I am going to dig into a lot of the component parts. Uh, what I just reminded myself, there's still there's still a little bit of history teacher in me or maybe a lot. And so, want to start with where we're hearing about this constitutional amendment, it's on the ballot November 3rd statewide election. And it pertains to the Minnesota permanent school fund. Uh, you can amaze your friends at parties and social events in the next couple weeks by knowing all this, but, uh, the Minnesota permanent school fund is a trust fund held by the Minnesota government that is used to aid the funding of public education in the state. It was officially created in 1858, but its origins predate, uh, that year's start of Minnesota statehood. Uh, going back to 1785, the US Congress passed a law requiring that one square mile in each township in the west, Minnesota was in the west, uh, be dedicated specifically to the support of public education. By 1858, more than 8.1 million acres in Minnesota were dedicated to the support of public education. When the Minnesota constitution was ratified in 1858, the ownership of these lands was placed into the Minnesota Permanent School Fund. Uh three state agencies manage and administer the fund, the Minnesota Department of Natural Resources, the Minnesota State Board of Investment, and the Minnesota Department of Education. The three agencies work together to manage the revenue received from the land and just to distribute the interest and dividends from the fund to school districts uh throughout the state each year. The constitutional amendment would change the original funding mechanism. Um you know, it started with the concept that this fund needed to be perpetual and inviolate. Uh and that only the net interest and dividends of the fund could be distributed to school districts each year. And so the amendment is really about changing that language if approved by the voters. Uh the statutory policies would change and they would be amended to permit 4.5% of the three-year average value of the Permanent School Fund to be distributed to school districts each year. Uh the people that manage this do this believe that, you know, that is not going to harm the future prospects or the longevity of the permanent, you know, uh school fund, uh but it would increase the payout for school districts from the current $68 per pupil to an estimated $95 per pupil each year starting in the 2027-2028 school year. In shock these case kind of using rough uh you know, student numbers, uh it would be it would be an increase of about $210,000 in funding each year. Wanted to make sure that our board members and our district leaders will share with them as well have some information on this. You're likely to be asked questions. And the number one question you're likely to be asked is does this increase my taxes? And the answer is absolutely and unequivocally no. Uh the funding source for the Permanent School Fund, the land that was put into that trust a long time ago. Uh, that is that has nothing to do with each of our taxes. So, the source of the revenue isn't changing. Uh, and we wanted to share that tonight figuring that you will begin to hear about that and so a lot of the save ed orgs are putting together some kind of campaign things and get the information out and um, you know, it it's a positive in terms of school funding. Uh, so that's that's what I got. >> And I'll just add to that that by leaving the ballot question unanswered is a no vote. >> Yeah. >> So, when you talk to people about, you know, who ask questions about what this is, I talked about this at my golf league a few weeks ago and there were probably 10 of us sitting around a table and everybody was like, "What? What is this? It's not going to raise my taxes? What?" So, I mean, people have no idea about this this trust fund that every every kid in the state of Minnesota's trust baby. It has been since the day that it all the state was bored. >> Yeah. >> And so, this is something that has been in the works to change for many years and uh, as Jeff knows, Denise Dittrich from MSBA, who used to be a state representative, uh, worked on it when she was a state representative and is now at MSBA in government relations, um, was part of the task force that looked at this and made the recommendation to the legislature who passed it on a bipartisan vote, um, 100% in favor of putting this on the ballot for everybody in the state of Minnesota to vote on November 3rd, so uh, please be please be an advocate for this because this will help our public schools without impacting anyone's taxes at the state level or the local level. >> I just have So, where did the money Where Where did the money go previously? >> Same place. >> Same >> It It was just that fund was building up more and more and more because it was just It was based off of that, you know, that the other way of doing it. >> It's just extremely conservative in how they manage the money. >> They can only distribute the interest and dividends off of it. >> Yeah. >> So, the 210 is an increase. So, David, we've been getting >> there was >> by far >> That's much money. And instead of them giving out this much, they're doing this much. >> Yeah. And they feel that the core base amount, I mean, it's partly cuz the value of land is still still increasing and so Yeah, what was the number you said we currently have in the budget? >> $570,000. It comes into source code 201 endowment fund. But, I can take it up from there. >> I love that. We all knew that. No, just kidding. >> So, there >> Yes. Again, this is not cutting anything else. This is not coming from any other state expenditures. It's just an increase in that fund. Okay, I can withdraw already. >> Well, I guess my question, similar to what like Joe's pointing to, so you've got the value of the land. With the interest dividend being a function of value of the land increasing, or is other investment contributing to the current payout structure? Um I guess by increasing it to the 4 and 1/2% over that 3-year average, is there ever a risk that you're going to default or cut into that principal amount? And it sounds like no, don't think it's the projection. >> That's a question that has been asked by a lot of people and the answer is they feel very confident the investment board um on the 4.5% payout because that is what a lot of funds use as a percentage for payout and they feel very comfortable after running many many numbers that it will not uh erode the the corpse that's currently there. And it's a three-year average. >> Right. >> And the numbers are the payout is based on your ADMs. So, that's how they calculate what you get. So, that number is going to fluctuate as your ADMs fluctuate our school district. >> For the past few years so even if the the increase in your ADM decline in years our ultimate payout's going to be a lesser amount. Yeah, it's uh I mean, it's certainly something to advocate for. Uh you know, zero tax impact to constituents and resulted in additional revenue for the schools. >> It could be done if it doesn't affect taxes in any way. If it doesn't decrease or make it spending from anywhere else, I can't see why. Oh, no. I did something wrong. >> People just need to know what it is so they don't >> Yeah, unfortunately this could be a a question on the second side of the ballot. Some people don't turn over ballots. It might be under where nobody votes for judges or even or even school board members. And it could be it just could Yeah, be ignored. Yeah, if 49% vote on it and they all vote yes, they still lose. >> Well, there is a board of people that have come together and are working on the marketing and the publicity for this. So, that group is starting to meet and there's I think at this point less than 100 days until the election. So, at the last meeting it was 113 days and that meeting was a while ago. So, we're less than 100 now. I don't know. >> No, it's over a month. No, November 4th. >> Maybe they were talking about the the timeline. I I don't know. They said we have 113 days. That's all I know. And that was a couple of weeks ago. >> Maybe that's before the validity now. >> 50. >> That's it, yeah. It's like a week. >> All right. >> [cough] >> And we're going to move to item 12, which was the committee reports and other information and we'll start with that. >> Uh outside [clears throat] of graduation, which we talked about quite a bit today, that was and that was two end of the year picnics at the elementary school and all the seniors showed up to greet the kids and they all loved that. They treated them like rock stars. That was fun to go to. Uh Other than that, just spent hours of conversation and research, frankly. >> Um other than graduation, I had the we had personnel meeting tonight and that's about it because we don't have communication until August. >> Uh also had personnel committee tonight. Um celebrated our youngest kid We've we've recovered, right? Watching our babies graduate. Um Um the TLC never disappoints. The stories of these kids who persevere, super cool. Um and then, on a happy note, uh I don't know who put me in charge uh at the color run uh for all the treat table. There were a lot a myriad of donuts from which to choose. Willpower prevailed. Um and so, we gave about to all the participants. I think we had about 120 participants that day. Um and it was uh just another great example of uh community involvement um and watching kids enjoy getting various colors of chalk. >> And for the record, I only had a tangerine at the >> There you go. >> Not telling anybody what I ate the rest of the day, but >> Um yeah, graduation. I attended the feather ceremony as well. That's always an awesome event to go to. Um we have our next meeting meeting before next board meeting. Uh I had a Southwest Metro board meeting on May 19th, where we had some pretty deep discussions on budget uh for the next fiscal year. And we have another board meeting coming up next Tuesday, where we will be uh finalizing and approving budget for fiscal year '20. Um I had a high school league board meeting last Tuesday, and then a fun thing I was able to award gold to um and award three MSB student scholarships over the past month. Uh that's always exciting to see those students have no idea that they've won, and it's kept a secret from them. Uh so, the first one was in Prior Lake. So, that was that was fun. His mom was in the back in an office waiting for the item to come up on the agenda, and then she stuck in the bag. So, that was cool. Watertown, Waseca, that girl um um said, "I've been checking the website every day for like the past 3 weeks to see if they listed the winners and I wasn't seeing anything and then we appear with this swift's big check." So, anyone remembers when Deb Low got it. Um and then the last one was at Tri-County United, TCU, which was in Montgomery. Um and that girl also said she was checking it like every 10 minutes because she hadn't heard anything and it was the end of school year and she was graduating in 2 days and hadn't heard anything whether she won or didn't. And the cool thing for me was the girl at TCU that received it at the wholesome celebration board. Her mom used to work for me. Uh it's a previous employer. So, that was a lot of fun and her parents also snuck in kind of that way and surprised her. Yeah, she was very very excited. So, yeah. >> Yeah, uh graduation the high school graduation is just always so fun to go to. Just as Tim said, to listen to the stories. I I I think I've said every year if if we had the graduation for the high school was like that every teacher or somebody spoke for each student for 5 minutes, we would almost be getting out of our town. Um but it's just it's just great. It's just it's a reminder to all kids that uh life isn't linear, you know, it's it it when you start here a lot of people go like this and some people go just at their own pace, but they get there and and it's more important to get there eventually than to get there with on somebody else's time keeper. So, it's just uh said that with all my children that it's and and it's with that with every kid now. Just have to have patience cuz we have to work on their time and they don't work on ours. >> That's what I've been missing is patience. >> See, I'm Mr. Patience. >> So, he just always talked to me about that. >> That Saturday was the cotta graduation. I tried to prioritize a little bit. It just didn't work with my schedule this time around. Um But uh I did go to the feathers ceremony which was always really good as well. that I had to go to that big center. It was a nice upgrade. Um just a little more space. Um The speaker was really good. >> Yeah, uh graduation, cotta, and feather ceremony. I got to got to bring it all three this this time. Um Yeah, just building on what Joe said. You know, I really like Javier's speech. You know, that was that was mentioned. Um you know, he he kind of it I was I thought that was great that he he you know, talked about Mr. Rogers cuz he just I he's he's like the modern incarnation of Mr. Rogers. Uh but But the big takeaway was uh you know, he just he just talked about the concept of being a neighbor and why that's different than being family or friend. It's just seeing seeing somebody in need and stepping up to help. And and you see that at cotta, too. And that you know, they they didn't use the word neighbor, but it's somebody really meaningful in their life that helped them cross the finish line. Get to where they need to be. So, kind of you know, all blends together in that. You know, you you got somebody in your corner that's that's ready for you and stepping up. And you know, we saw that with the feather ceremony, too. Um and then I was at the academy steering committee. So, I got to see more of Javier cuz he was there, too. Cuz he's everywhere. Um And and also Andre who uh I got to give a fist bump at graduation cuz I saw him a lot of them at the academy steering committee. So, if you ever met him, he just graduated as well. And then personnel committee. >> Jim? >> yeah, just on the graduation theme, I want [clears throat] to thank, you know, we we get to sit on stage, we get to do a lot of cool things. So many people working behind the scenes from logistics to set up to tear down, you know, safety and security. So many people that we didn't perceive it, there's so much great work that made, you know, three amazing nights from feather ceremony to kata, you know, to to grace the other night come through. So, just great teamwork by everybody. >> I'll just echo with the the end of the year theme and that we'll do our best in the next months to try and get all the storytelling out of the great things that culminated at the end of the year. You know, I go to Sunpath, and I think Jim and I were there together for their fifth grade class out. I mean, you know, you got teachers crying and kids crying and people cheering and a teacher playing a guitar and then I mean, you just go anywhere and there's just a lot of warmth and positivity out there showing up, guardians, whoever it is trying to support those folks. So, a lot of great things. We can't share them as quickly as I would like to, so we're going to spread them out, but I hope that you can look at pictures, you can capture what we got to experience. Pearson graduation, if you've never had a little kiddo studying Sunpath graduation, please put that on your list, too. There's just there's a lot of great things that overshadow maybe things that we wish were different this school year. >> Evan, anything else you want >> I also attended the Sunpath clap out, which was really fun to be my first, you know, full year there. It was really fun to watch that and see the you know, fifth graders leaving. So, I thought that was pretty exciting. My mom was a great teacher, so I got, you know, it's kind of nice to watch. >> Just a couple accent points on a couple of other things. I agree, I got to Takata graduation as well. And then I got to watch, you know, Eric Service, the Takata principal, he was sitting right in front of me at graduation, celebrate with the same kids that he had celebrated with 2 days earlier at the big graduation, and that something about that was just really touching. And you've mentioned the you know, the seniors going back and visiting the elementary schools and how cool it is for the elementary kids. Jim and I happen to be passing through and and that Sweeney and talking with their principal, Derek Bell, and he's going, "Well, the seniors, they came by. That was they were they that was his when he first got there, they were fifth graders." And then this woman came over and goes, "Hey, I got this poster from when they came by." And and actually the kid she picked out was the Tolland kid who lives down the street from me and goes, "Yeah, he's in my fourth grade class." And she had a picture on a poster she had made. So, it's not just, you know, the seniors visiting, yeah, it's really cool for the younger kids, but a lot of a lot of folks, a lot of adults as well, touched the lives of our students in many different ways on that journey and that, you know, kind of that reciprocal relationship was just really cool to catch. Just kind of, you know, unplanned moments like that, those different connections. So, just wanted to share that. >> Cool. All right. Next, uh, upcoming meetings and important dates. June 22nd is a facilities and finance committee meeting, uh, followed by a board meeting at 6:00. And then we have a little bit of a break. Um, our next committee meeting isn't then until July 27th, and a board meeting also that evening. So, um, Tiffany, is there anything you want to make sure is highlighted for summer on the engagement calendar? >> Yeah, I'll just share folks uh if you check it, we are we did update it through August. I'm adding more. There's some community engagement opportunities, whether it's with the regional bill, you know, we have a part of the Scott County partnership with elementary schools, Rhythm on the Rails. We try to engage with the community there as well. So, there's ever a night where you're you're looking to engage and then definitely save uh I believe it's August 4th, but 1980 is that first Tuesday in August uh neighborhood sign-up, and that's always a great opportunity. Sometimes we follow around the chief and um McGruff and I guess the same here the same right there, but it's just a great opportunity and our principals try to get out there as well. So, um >> Tiffany, >> Yes, I don't think 1980 is August 4th. I thought it got I thought it got switched to like August 13th or something like that due to an event at the amphitheater. >> Okay. >> Um I I thought I'd seen that a couple of different times. I could be wrong. >> Well, good thing I'm aware of that and I will make sure that it's right. Anything else? I'll move to adjourn. >> I'll make a motion to adjourn. >> Second. >> Motion by Aldrich and a second by Brobich to adjourn. Any further discussion? Seeing none, all those in favor say I. >> I. >> Opposed? And it's carried.