Yeah. >> Awesome. introduce Yeah. >> Hi, Brian. That's right. That just being You know, every Wednesday. >> So that's always >> I was that job running. >> Yeah. 199 Maybe that's just No. I'd like to call to order the Shak Public Schools June 22nd regular business meeting. >> Tiffany, could you please do the role? >> Yes. Brophie >> here. >> Valdez >> here. >> Zivic >> here. >> Smith. >> Johnson >> here. >> Aldridge >> here. >> Peterson >> here. >> Brian, class of 2027. >> Please join me in the pledge of allegiance. I aliance to the flag to the republic for it stands one nation indivisibley justice for all. >> It's great to see another full room on a beautiful summer night here in Shaki. We're gonna start off our evening like we always do with our s of pride and our first item tonight is it's a during our May 11 board meeting. We have the pleasure of selecting Claire stop as the next exofficial student member of the Shaki school board. Clara will serve a two-year term beginning July 1st, 2026. Tonight we are excited to welcome Claire in person and celebrate her as part of our saber pride community before she officially joins us at the board table next month. Claire brings a strong commitment to elevating student voice and fostering a school community where each and every student feels heard, valued, and respected. An active leader within the school community, Claire has been involved in student council link crew by and youth and government steering committee. Clara shared with our interview team that she is passionate about helping the district navigate future challenges while maintaining high quality opportunities, programs, and support systems for all students. Clara also shares that she believes public education played a vital role not only in academic growth but also in building character, fostering sense of belonging, and preparing students for their future. We are excited for the perspective and insight what Clara will bring as she helps represent the voices of our students across the district. Clara, we would love to invite you to share a few words about your passion for this role and tell us how you're spending your summer before you begin your junior year. Thank you. Um, as for kind of why I wanted to join, a little bit of a personal story of mine is that my family is from Prior Lake and kind of the school board over there. There's some stuff going on and we've seen some levy cuts, some budget things that have really negatively impacted my family and I really want to make sure and kind of yeah ensure that that doesn't happen to our students. And as for what I'm doing this summer, honestly, I'm just working a lot and hopefully hanging out with my friends a lot. >> Awesome. Well, we really look forward to having you with us on the 20th of July. Um, and I'm going to be serving as your mentor. So, I look forward to getting to a little bit better after the holidays. Next on Saber Pride will be our spring athletics and activities update. And joining us is Matt Hansen, our director of athletics. >> And our first group that we're going to talk about, uh, Coach Haskins is here to talk about them. So I'll bring up Coach Zack Haskins. All right. So, the uh 2026 track field season was a fun and successful season. The girls team has turned the corner from a young developing team to a more experienced and talented team. The boys side graduated lots of heavy hitters last year, but still accomplished a lot of big things this year as well. Um some of the highlights are as follows. We sent two athletes to the hand in early in April this year, which only takes the top 10 or so in each event across the entire state regardless of class. Uh we qualified 11 athletes to stay in 12 total events which is a pretty big number. Uh we set seven new school records this year. Uh those records were in the boys 1 1600 3200 high jump and the girls 100 100 hurdles 300 hurdles and the 4x100 relay. Um some of these records were very old longstanding records including from 1988 to 1994 and 1995. So it was a full season record. We also finished with three runner- off finishes at the state meet this year in boys 1600, the 3200 and the girls hurdles. Uh the state meet went well overall for our athletes. They competed in the fall defense in girls. Sydney Morton, she finished in 17th place. In the boys hunter, Chris Paris finished in 17th place as well. In the boys 1600, Bowen Stewie finished second place and was all state. In the boys 3200, Bowen Suie was also second place and uh set a new school record at that meet and was all state. In the girls 100 hurdles, Casey Cleon was second place and set a new school record and was all state. Casey Gleason also competed in the 300 hurdles finished. Our girls 401 broke their school record from 2009 and it was Casey C's and city and they finished 14th place with that new school record. The boys 41 also there Chris Ferris follow Joseph Tay and Princess they finished 14th. The boys 4x2 was also there. Joseph, Chris Harris, they finished 15th. Girls long jump Casey 22nd and boys high 22nd. So overall, our athletes had an amazing season and they broke a lot of records, did a lot of fun things. So congratulations. We have two athletes here. We're working tonight. Sydney and Mari. Congratulations, Sydney. So you're right over here. >> Congratulations. >> Awesome accomplishment. All right. >> Fantastic. Give you a round of >> applause. And as you can see, uh at the state meet, we always have state shirts. And it's a little bit difficult to see, but those are uh green shirts and honor of coachers. And so, uh, obviously a tremendous impact that he had on our team. And so, that was a way to honor him. We're also, uh, talks next year about possibly doing like a Ryan Eer invitational to start the season to, uh, have his memory live on. So, pretty cool for our track team uh, to honor him um, as a service we're just last weekend, but yeah, actually gave a pack of these shirts to their family and made up a plaque with a picture and the athletes all signed that plaque. So we were able to give that to them. So they really appreciate they came off a few times and so I just felt our track team did a really nice job honoring them, you know. >> All right, moving on. Our adaptive uh softball team, the Southern Stars, had a great season again. Uh again, they're made up of Chaza, Chan Hansen, Prior Lake, and Shakipi. Uh finished season just over 500. Uh they did qualify for state. They won the first state tournament game uh before losing their second and third game. So they end up finishing in fourth place in state. Uh just had a really great season. Uh many of them are competing in the next couple weeks uh at the Special Olympics uh here in the Twin Cities area. Our boys golf team. Uh so after graduating nine of our top 12 players from a year ago, we were in a very inexperienced team heading into the year, but the kids did a great job competing. They finished eighth in the conference, ninth in the section with an entirely new uh section team. So all six players were different from the year before. Jayen Ripple was uh uh one of the highlights of the year. He meddled in two of the events. Him and Colin Peterson were all conference honorable mention. Uh Jaden made it to day two and just by two strokes to make a state tournament birth which in our section is incredibly difficult. Uh but we actually had 23 different players uh that competed in the varsity match this year. So very young and experienced but uh the future's looking bright as we got quite a few kids some experience this year in boys golf. Uh in girls golf they showed remarkable improvement from the beginning of the season to the end. Uh it's hard to believe, but if you're a golfer, uh you get this. They finished 30 strokes better uh their last meet compared to the first meet. So, uh remarkable improvement from meet number one until the section meets. Uh they finished ninth out of the 14 teams in the section, but they were just a couple strokes away from all the way down to sixth place. So, uh again, really, really, really good season from start to finish for them. They do return five of their varsity letter winners. Uh so the team should be uh on the rise next year. Zoe Collins was our allconerence honorable mention. Uh and then coach Corto said we uh this was his quote said we established a strong foundation for our program's future. We had record participation. We had competitive matches. We had success at the JB level. Uh so there's quite a bit to celebrate. He looks forward to next year and what the future brings for our future golfers. Uh and then our baseball team. Uh They for the second year in a row they took a trip down south to kind of get the season started. Uh it worked. I think they had a pretty pretty nice season. They were 18 and five. They finished second in the South Suburban Conference. Unfortunately, we've uh in this pretty much the hardest section in the state uh as as it as it plays out, but they ended up one and two in section play. We ended up losing to those neighbors to the south who were the eight seed and the eight seed went all the way to the state tournament. So that just shows how deep that section is. Uh from to eight. In the last three years, we've had an eight, a seven, and a four make it to state. So, uh, even though the regular season was fantastic, it's just a tough tournament to make it through. So, uh, we were a very, uh, senior heavy team, very talented. Colton Jensen, Logan Crush, Kate Nolles, amongst others. Uh, this was a team that won the Legion State Tournament last year. So, uh, last year we had a great season. They had a great summer season winning the Legion State Tournament, and then this group again had a great season, uh, this year. So, be tough. uh next year to maybe accomplish some of the things we did, but uh they just had a great year overall. And then uh this was year number two where they got the all state gold standard, which only eight teams get in the state. So uh just a fantastic accomplishment for our boys baseball team. And again, that's two years in a row to win the gold standard. So fantastic. >> That's academics, right? >> Academics. Yep. Yep. Academics. Yep. >> Uh and then our softball team. Softball team was 13 and 12 this year. Uh they finished fifth in the South Suburban Conference and third in section play. Uh last year they were five and 18. So a really nice turnaround for our team. Still a very young team. We only graduated three seniors this year. Uh they were led by seniors Brent Boler and Mattie Hansen along with a lot of other players who really took a step forward. Uh similar in the baseball team, the softball team excels on and off the field uh where they're in the running for a national academic award. Uh 13 of our 20 athletes have 3.7 or higher GPA which is fantastic to be uh that student athlete there. Um just another outstanding year for our softball team when it comes to on and off the field. We will be looking for a new coach as coach Van uh let us know that she's heading back to Tennessee uh where she's from. So we are in the process of hiring a coach as we speak. And then girls lacrosse. So, Coach Benson, this is coach Mitch Benson's second year. We were nine and six. We were second place in the South Suburban Conference. Uh, we beat Jefferson in the first round. Uh, hosted a playoff game. First time in a couple years for that. Uh, before we fell to Edina in a really close, fun game. I can't remember what the score ended up. I think it was like, you know, we lost by four or five. But, uh, we were down by one going into the fourth quarter. So, just played an outstanding season. It was the best record we've had since 2019. Um Charlotte Holland and Belowski were our seniors this year. They were fantastic, but we've just got a really really uh young group coming back. The future is bright, one of our key contributors on the girls lacrosse team. So uh much to look forward to for our girls lacrosse in the coming years. And then boys lacrosse. Boys lacrosse finished the season five and 10. They were sixth place in the conference. Uh they were the eighth seed. They play Rosemont. Again, uh I would say baseball is right up there with the toughest. Boys lacrosse is right there as well. Um we got moved from section uh two to section six two years ago. It wasn't a great geographic for us. Uh but just a really really tough section. Uh Rosemont was a good team this year. So we fell to them in the uh sections quarterfinals. Uh but we did win five uh allconerence awards. Grant Rasmmanson, Gavin Weir, Truman Deer, Ryder Malachesky, and Justin Casper all won all conference awards. Um, so that was nice for that. And then, uh, Coach K. Masovich was our interim coach this year. Did a fantastic job. Uh, just a ton of excitement around boys lacrosse. So, the record maybe wasn't as great, but you could just see and feel uh, something good coming along. So, again, we're in the process of hiring for next year. Uh but they did a great job this year bringing a ton of youth back in. Uh a little bit more pride in the program. So uh we look for really really big things for them the next couple years as well. And a couple more uh our boys tennis team had a little bit of an up and down season. They finished four and 10 um in the conference. They were seventh place. Uh they did win two of their section matches. So we actually slide down to the south part of the section for tennis which is a a positive. So we maybe moved in a few of our sports. sliding down in tennis is a good thing. Uh we were able to win a couple section matches uh there. We did fall team of Prairie who ended up going to state. They're a very solid team. On the individual side, we had a doubles team and a singles player all make it to the section quarterfinals. Um and then similar to baseball and softball and a lot of our others, we had five of our seniors win all state academic awards. Um and they were also a gold academic team. So, uh, when you talked about three or four of our teams being in the top eight for academics, that's pretty outstanding as well. Uh, and then finally, our boys volleyball team. Uh, not sure how many people follow boys volleyball. They ended up being our last team to play. So, you know, once teams started fall out, you hang on to one last team, and that happened to be boys volleyball this year. And they had an outstanding season. They finished 23 and eight. They were third place in the conference. They beat Prior Lake. Uh they also beat Egan before losing to Eden Prairie in the section final soon. Just one step away from the state tournament. Uh in talking to coach Crystal Fleming, if you guys know Crystal, super passionate about boys volleyball. Um and she said, "We just played so hard and executed against Egan. Played, you know, to our very potential and it almost felt like we just had just a little bit of a let down in the section final, but uh there was really nothing to be disappointed in. It was a great season. Um you know, fourth, ended up in second place. It was really fun to watch them. They were a very senior heavy team as well, so we'll be looking to replace them uh as well. And again, just a shout out to to coach Christa. The transition from club to high school league, this is year two, but it's been kind of rocky for a lot of schools and she's been very seamless as it comes through. So, it's been uh a real bright spot for us to have her. Uh she's also the president of association, so she puts in a ton of work uh for them. uh they weren't quite the gold standard as far as academics, but they did win silver awards. So that's the next eight uh teams out there. So we could talk about uh you know four or five teams in there academically, but also competing. It was a really good spring for us. So any questions? >> Fantastic. All right. Thank you, >> Andy. Good things. >> Yeah, good to see everyone. Uh, I'll tell you about uh your incoming board member here. I worked with Claire. I met with her a few times on some different things that she's involved in. And uh I learned quickly that if I didn't email her back promptly enough, I would get a text message from my daughter saying, "You better get Claire back." So, she expects expects professionalism from you. We'll find ways to hold you accountable. >> Um we at the leadership retreat that uh I was at last week, were talking a little bit about matching. there was a point where you're matching the next five years and I said to said to Matt that boy, you know, I've got lots of things that I want to improve and things to to do, but if we have a year that looks like this year did, that will be successful. So, I'm just happy to report on a lot of um good things going again. Uh as usual, um we sent about nine or 10 to uh um the DECA International Conference. uh uh didn't have any um particular noteworthy uh results in the competitive events, but 10 kids got to go to Atlanta and they to participate in all kinds of incredible career focused opportunities, do some competition, get to see a lot of things. Um just continues to be uh to be a great event. Um speech as always uh extremely busy um in the spring. Um so we uh qualified uh you can see uh eight names for state there and walked away with state champion um Muhammed um the first in that particular category or original which is uh one of the hardest. >> Yeah. Yeah. Probably the most competitive. It's where the real stars go. So uh for VA to win that was uh was incredible. Um and had a couple other uh couple other place winners as well. Um the five students in the lower left there just uh competed at the NSDA nationals in Richmond, Virginia. Uh and I think had a had a great time. But we had incredible success at NA talk, which was the national tournament that we hosted here. Um and so you can see there's that list of names. You can see Brian in there as well. Um breaking into the top 60 is really incredible. Most of those events are at least 200 um you know, competitors in them. So and we had everybody who was in that tournament broke, which is really incredible. record for um for Shaki and then uh managed to get a uh a fifth place. Um and certainly u a tournament of that size put a little stress test on the building. Uh we had a fantastic uh fantastic tournament. We heard um all weekend uh that it was one of the best national tournaments we've been to. We heard a couple people say it was hands down the best speech tournament they'd ever been to. Um you know, and your flexibility with giving us that date in the know in the calendar that that we use for that really really helps to do that. I told coach Bertram u that uh he can't ask me to do it again for a long time. Somebody in the organization told me that it's like child birth. If I just wait long enough, I'll forget how painful it was and I'll say yes to it again at some point. So, we'd like to do it, but uh um yeah, so it was it's just a great showcase for our building. People come in and you know this come in and just go, "Whoa, what is this? What is this place we're at?" So, great to have it. Um another just a name that was on that last one just DTU was there and went to Deca Nationals and you may remember he was one of the graduation speakers as well. So that's uh he he finished his senior year with a lot of accomplishments there. Um a major thing we had our first ever um Excel award winner from the state of high school, Camila Galvin Ortiz. Um that's being recognized at halftime at one of the state championship uh basketball games. Um every state can nominate um or every high school in the state can nominate two students. Um so if you do the math that could be 400 nominees somewhere around there and only 32 are ever chosen as winners um for a combination of um activities leadership um commitment to community services. So Camila is an excellent runner on cross country runner has done track um and uh she's in band she was in like four honor bands this last year leader in NHS student ambassadors a whole bunch of service on the outside just absolutely one of our one of our model uh model So, it was really cool to go down there and see see her recognized. It is a you know to give you a sense of that like Sha was our school's nominee last year and didn't didn't win. And so that tells you, you know, you know what kind of a resume Shauna has. So, yeah. So, Camila is is out there as well. Um, of course, our favorite event of the spring, Leads Culture Fest. Had to get a good shot of Ryan in there, but no one can be here. Um, just continues to be one of the most excellent events. just puts um all the diversity of our community um you know just just puts it out in front of everyone and you know if if you don't go I know I saw a lot of you there if you haven't gone before um you should really make an effort to to get to that event and just and just see just fantastic. So um we had a great uh season in in theater. Um I think maybe the last time that I was here was kind of the one act play was in the middle of the competition room. Um I think but they um we qualified for state for the first time ever in the one act play competition. Um which uh just beyond proud of um this particular group in the show and then wound up they don't actually determine place winners at state uh for the show badger but we were one of the three star performances. So they kind of say these were the treatment of the crop. And so to walk away with that was really um really something after um we I know that people within theater program have had a a lot of talk particularly after Harry Potter last spring and said you know this amount of work this is the standard that we want to see going forward and I think we just have a lot of kids who understand what it takes to to put a show in like this. Um and then our spring play was the play that goes wrong. Um I hope some of you had an opportunity to see that. Just an incredible um comedic piece with set that falls apart over the course of the show. Um, and it was highlighted. The the best part about it is that any mistakes that show up just look like they're part of the show. So, we had someone couldn't participate in the last performance and had an actor come out with just holding the script the whole time and people possibly didn't even know. Something actually broke that wasn't supposed to and our set builder sprinted from his seat and spent 20 minutes backstage holding it up so it didn't fall on anyone. Um but everybody as far as anyone was concerned was just part of the show. Um our slate for this coming year um we are going to do a musical um Come from Away in the fall which is on the 25th anniversary of 911. It's a show about the uh um the planes that were all diverted to new flip up that's playing at three right now. Um, we're going to do Midsummer Night Stream in the spring. And then we're working on an adaptation of Tombstone for the competition act. So, something that we haven't uh haven't really seen in competition as a western trying to give people something, give the judges something. Um, and of course, things keep rolling. Um, Fishing Club has already started this summer. Had their first two opens. Had one uh um just last Wednesday was the second one. Uh Tanner Smith and Emtt Johnson were first place in that one. That's them on the right. some big fish. And then uh um at the first open, Benny Brighamin and Cooper Lens who are down below uh with uh with Jeff Brighamin uh who is just an outstanding uh volunteer, coordinates so much stuff for this team and just um if you know him or ever hear his name, just hear that fishing guy. I've heard you do. He just does incredible stuff for us. So that's their team. They took third at the first one. Had a few more in the top 10 and we're um running seven boats out there, which is up from five last year. So we're you know just growing uh growing a little bit. So, um, continues to be, uh, to be far. Um, and then also coming up real soon, um, FCCLA Nationals. So, these are all students that qualified at the state conference a few months ago, um, and are headed out to Washington DC in uh, in July. So, Javier is not quite done representing our school just yet, rounding up. So, we're excited for those students. And then I realized as I was sitting here and Matt was talking about the sports, I realized that I had not talked about not put up the slide for flag football. Um, so our flag football season um went really well uh in the inaugural um in the inaugural season. Um I was uh not able to attend the regular season and went to the postseason and just was instantly from across the field could tell what a great culture um our coaches had put into play and how uh well drilled. We had uh a lot of comments from referees and other coaches about organized and um and uh professional, for lack of a better word, our our staff and students were. Um and so they ended up losing a close one in the first round of the playoffs to a team that they hadn't seen before. One of those you kind of know once you've seen them once said, "Oh, we probably we could have game planned for them and figure them out the next time." Um but we had uh you know, three full squads of about 20 kids um at each um at the at the three levels. A lot of programs only have varsity and we ran varsity, junior varsity squad and so that uh that program is in is in excellent shape. Didn't have a lot of seniors participating. Um uh and had a lot of younger kids that were really really excellent. So we're looking forward to the growth of that that sport. Uh there should be a vote coming soon for the state high schooling to grant it emerging sport status. I mean um you know we'll have to see what that means. the plan uh for right now. If you recall, we have a grants that cover about half of our expenses and decreases over the next couple years um for that week. But uh we'll have to to navigate whether it still belongs to me or I have to hand it over to Matt or what exactly we'll do with it. But uh that program continues to flourish. So um that's kind of where we are. The uh you know things continue to roll over as you saw there are a couple things going on. hits a little further in July and marching band will start up again and uh mountain biking will start as well. So our coach comes back from riding the great divide trail. Some of you have seen >> Yeah. >> Yeah. John's biking from border to the border basically. >> So thanks so much everyone. >> Item four is our consideration of the agenda as presented. So moved. >> Second motion by a second by to approve the agenda as presented. Any discussion? >> Seeing none. All those in favor say I. >> I. >> Oppos. Item five is our public comment portion of our meeting. This is a time where members of the public can participate in the meeting without being part of the meeting agenda. A member of the public may address the board on an agenda topic or on another topic pertaining to school board business. We allocate a total of 15 minutes for public comment at this meeting. Each individual speaker may speak for up to two and a half minutes. The sign up for public comment has been conducted online and in person prior to this meeting. No one has signed up for public comment prior to the evenings meeting. So, we will move on to the next item on the agenda, which would be item six, our consent agenda. So, we have some personnel items from all of our schoolboard meeting minutes from our last meeting, consideration of bills and report. I'll make a motion to approve. >> Motion by a second by Johnson to approve the consent items as presented. Any further discussion? Seeing none, all those in favor say I. >> I. >> Motion carries. Item seven on our agenda this evening is our donations. And you can see we have a lot of nice uh donations from our community um provided to our school district from just all kinds of things. I don't take a ton of time to name every single one of them, but just to call out a couple of them. The DMR $4,800 grant for TLC for an outdoor learning opportunity, which was fantastic. And then there's several other larger and smaller ones. $2,500 donation from the Carnival Foundation for Environmental Learning Day of High School. We appreciate donation to our school district. Any discussion on our donations? >> Make a motion to approve as presented. Second motion by a second by the generous donations as presented. Any further discussion? Could you please do the roll? >> Yes. >> Yes. >> Smith Johnson. >> Yes. >> Yes. >> Peterson. >> Yes. Motion carries. >> Moving to item eight on our agenda. This is ourformational portion of our meeting tonight. And 8.1 is a legislative update update from our uh 54A representative. Welcome. >> Great to see everybody again. Uh sorry I came from door knocking so I'm not in the normal meeting uh attire. So apologies for that. Um, but it is uh busy time of year as always, but first want to say thanks to everybody for all of your work on the board. It's uh obviously critical that every just today I had three different families who just moved to Shaki. Uh I was hockey over by uh new neighborhood back there and they just moved to Shaki and uh two out of three of them said that the reason why they picked Shock because of schools and uh it is critical for not just education and making sure we have a great great kids growing up but a well educated workforce and all those important things but also property values make sure we are taking care of things that way and uh it is just a really important driver for people coming to our community and our community. So just thanks to everybody and all the teachers and all the work that gets done watching all the activities uh have been going through and just seeing all the So that's uh good. So this legislative session uh was the second year of weird uh years. U we've uh gone through a lot at the legislature of course the last uh uh since we chatted last really. So it uh has been uh a really difficult year to say the least of going through things not just politics wise but just uh lifewise how how we um move forward in the legislature after some tragedy as uh Mark were killed and then the annunciation shooting and just how that really colored a lot of uh everything that we did and and impacted a lot of things that were going on. But uh even with all the terrible uh circumstances, we were able to get uh what I consider a surprising amount of things done at the legislature this year. Uh I was at very low expectations going in. Um and there were a couple things that galvanized uh the legisle to work together. we saved HCMC and made sure that that was here to support uh our uh our states and our communities. Made sure to do that was really really important and I was glad that uh everybody stepped up to do that together. Uh and that kind of gave us a path to actually working toward getting some more things done. So that was really good for education side of things. Uh we've passed uh something we've been trying to do for a while for anonymous reporting. So making sure that there's a system in place by July, it's July 28th, uh for people to be able to report threats uh online and have a system for that to not just be reported but evaluated and triaged and making sure that that works. So that uh uh goes there and they manage to pass money to go along with that as well. So there are implementation funds that are on that piece. Um the a big one that is done is constitutional amendment that will be on everybody's ballot this November. So there's constitutional amendment for um Minnesota part how we fund schools is through trust land. And right now uh per the Minnesota state constitution. The only way that we can get that funding to schools is through the the interest and dividends that come off of that uh value of those land. It's going to uh adjust it a little bit 4 and a half% uh if the if the amendment passes will go to and it'll basically double the amount of trust funding that comes to uh for people to so that's a good thing uh that comes there. Um we added money to compensatory aid. It's not nearly enough where it needs to go but uh a we spent a lot of time at the legislature talking about really big uh heavy things as well and were uh shockingly politically divisive uh which I just don't understand totally on things but we talked a lot uh about ICE and didn't get much done. Uh we tried to pass legislation to uh that would do a better job of protecting schools and making sure that ICE uh and federal government didn't have access to our school grounds uh because as we all know that ICE was extremely active in our community and uh did a lot of terrible things and also were on school grounds and um it uh was really difficult to handle all of that. We had lots of conversations around those things as to how we can protect our kids and families and um were unable to pass legislation to actually do that uh in the state of Minnesota. one that was really unfortunate. We also weren't able to pass was uh gun violence prevention of any kind really and uh so we had a lot of different things we wanted to do for school safety and uh could not come to any sort of uh uh consensus on how to move forward with those things. So, uh, those were a couple of undone things, plus one that I've been working on for years, which I was really bummed that this year seemed like a year we could get it done. Um, those of you that know how I work the legislature, I uh, talked to a lot of people, talked to talked to a bunch of folks, and we found uh, I have carried for the last few years a bill. Uh, there's all facilities. how everybody everybody knows about uh that's listening knows about uh how the school funding side things works but there's uh for long-term uh funding mechanisms for uh uh and so basically the city the the school board school district here in Jaki we get uh we miss the ability to spend uh to get money for long-term facilities maintenance I guess is one of the best ways I can say it there took me a while to get there sorry but um and the reason is because it's really expensive to pass it in the education bill because it gets accounted for differently. Um but turns out if we were passing the tax bill, uh it doesn't cost anything and we could have gotten it done and been able to do big things around HVAC and parking lots and things that the district really needs to do. So, I've worked a ton with uh uh with Jim and with Mike on this specific problem. And so, we came very very very close to the last minutes of the legislature. And uh it got uh unfortunately blocked by the GOP tax chair in the House and uh I was uh these guys could say that I was I was not pleased with that uh with that outcome. And so, uh we worked really hard. that would have been a couple million dollars additional for Shaki to be able to uh savings for big projects that have to get done. So, uh those are all the things I have on my notes. I just again want to say thanks to everybody for work. Uh I'm always open. Hopefully, everybody has my cell phone and uh can talk whatever you want to talk or have questions or want to yell at me or do whatever uh you say representative. So, vote from there. whenever uh uh I don't know if we have time for questions or where we're at, but I'm happy to uh answer >> questions. Thanks for your time. >> I just want to say thank you. The alternate facilities is complicated. really the the go the top the 15 largest although it's not even that clean because there's a couple that even added into that group >> um have have a different route to doing large scale projects and we've made progress through LTFM and some of that but it's kind of an uneven playing field advantage it lets you do big projects in stage once instead of doing big projects parts over time let you kind of bring and look at long range planning and I appreciate I know you gave a lot of time and effort to that over the last few years and even trying to dig in what's the difference in this certainly yeah shared your disappointment there but you know there's always next year always next year >> thank you for your time >> thanks everybody appreciate and you got a really good Pretty good formal introduction and tonight one person that >> item 8.2 on our agenda is our national safety month district update and tonight we have Jim our assistant superintendent and Candy Christensen our tri safety coordinator here present. And Chair Peterson, I just want to introduce to you again Canon Christensen, who just wrapped up his second year as our crisis and safety coordinator. We talked a lot at this table about building systems and I think the work that Canon has done in his first two years in conjunction with our crisis and safety team has been absolutely phenomenal and he's here tonight to highlight the work of uh of his working group which I'm a part of um and talk a little bit about where we're at and where we're going next. >> Thank you. Thank you. So a big this coming vision is huge for me. I think a huge part of this is for me being at the high school and walking around thinking does every student and every staff member know our our multi-tered safety metrics and how it works for them and making sure that everybody has a plan um for when crisis happens at our school where we can go from there. So another huge part of this is our kind of how we set up. I found over the last couple years what what one of the biggest ways for me to reach out to our schools and find out what's going on is our our quarterly meetings. Every quarter I meet with each school and their crisis team and we spend a half hour, 45 minutes talking about different topics, going over a tabletop scenario and really finding out from the individual schools of what their concerns are um what's going on and how we can make changes. We did a survey at the beginning of the year. Um, this is kind of what came up on from the survey. Things we can address, some big concerns. Deescalation was kind of turned over to um special support services. They're kind of working with the schools directly trying to get more more staff members trained in the deescalation. Um, again, multi-tered safety matrix was a big issue. Again, just really emphasizing that empowerment and making all of our staff members and our students know that they're empowered to make the right decision at the right time. Um, and getting that training to them. This is I mean overall good, right? They like what we're doing. Uh going to keep working working with that training trying to get them more confident that they're empowered to make the right decision. And I think that's uh once we get everybody more empowered that those numbers will go up and they're uh know what to do and uh know that we're going to support them and back them on their decision in a crisis. So our partnership with the SRO team, one thing of note here, officer um Adam Kirkbana West is no longer with the the SRO. He has been promoted to sergeant. Uh so we will be getting a new officer at west. We don't know who that is at this time. They're still in that process. Of note, Adam Pirbomb worked really hard last year. Uh if you're aware, the police department does they go out and talk to the schools. They talk to the classrooms under what we call the cops program. That program hasn't been updated since it was created. So Adam worked really hard with our district team this year and They're getting close to coming up with a final product of updating that. I mean, a lot of the videos had old flip phones in it. >> They're working really hard to get that updated to be more current of what our kids are going through. Our annual work, um tabletops, again, that's the big one. getting out and and talking about it and having those tabletop discussions with the schools and with our steering committees and and walking through what could happen and how we uh react to it and stuff like that. Everything from bus crashes to uh smells of gas in our schools, right? We really do tabletops of stuff that happens in our schools and happens in schools around the community. So, we have a plan before this stuff happens. What were additional focuses here? So on the right there, that's a picture of a map. Um the emergency medical services board or something like that. I might have got the name wrong. They got a grant from the state of Minnesota this year to map every school in the state of Minnesota. And so they came out to every one of our schools and produced a map very much like this one. I've been working really hard with those maps. We've been updating all of our fire escapes, our uh tornado shelters, all that stuff, and using these maps to do that. And in the future, I think these maps are really going to work well as we go forward with emergency management. They'll be directly linked to our camera system in the future. So, you'll be able to just go on this map, click on a camera, and it'll open up that camera. So, in a crisis situation, we have real time access. This is all grided, so we we don't have to cops now that there's an incident in the Sunfish wing, right? We can tell them uh the incident is in C4 and Scott County can send C4 map right squad cars so they know exactly where to go prior to arrive. So that's really big as we go forward in our planning and preparing. Um other than that, we've just been working really hard to to unify all the different schools. Our building safety folders were really drastically different. Every school kind of had their own plan. Every safety folder going forward next year, no matter what classroom you walk into, their safety folder is going to look exactly the same. So, a substitute teacher will be able to walk in, open the folder, there's a map that tells exactly where the fire exit is, where the storm shelter is, everything in every classroom because the school district will be exactly the same. This is one of our tabletops we did. And uh we actually got to practice it with a real bus crash. And this is an example of of how things work, right? It it really became apparent on a bus crash uh that kids don't want to see a cop show up, right? They want to see a face that they know. So, one of the plans we put into place is have a staff member from that school has to respond to the bus crash. So, we work close with the police department so they're aware of that. They know that our staff members are going to show up at a bus crash. So when that that dean walks onto the bus and those kids see that face, they know, right? It might be a small bus crash, but it's probably the first car accident these kids have ever been into. So it was huge to have that that face of somebody they know on scene. Second off, when a cop shows up at scene and deals with a kid, they are now in custody of that kid till they turn over to the parents, right? So having a a staff member on scene say, "Nope, we've got custody of the kid. Transport them to will take responsibility for that and have that have that plan in place uh so everybody knows exactly what to do on a bus crash and we got to play it out in a snowstorm and everything else. So it was a it was great to have this plan in place and it worked flawlessly and every time we go through an incident we remise the plan we fix the plan we update it we go forward from there. Our safety matrix is the same thing. We're constantly working with the school, working with the staff. This year we're putting out training. It came out um in July so the staff members can go online. Every staff member will go online, go through the online training of the safety matrix with the I love you guys foundation, how it works, and going forward into the school year. Uh we'll have that training up front, ready to go. That's the staff training. Little quiz at the end keeps them keeps some We're going to keep doing our presentations with the schools. Uh I'm going to go talk to the I forgot the name now. Our new child care program, >> Saber Connectction. >> Saber Connection going to go work with all their staff members. So at the beginning of the school year when they come on, so they're all on the same exact plan with our safety matrix, same terminology, same plan going forward. Well said. We have a safety plan in place for all the schools before and after with the saber connection plan and we're going to get them all trained, on boarded, ready to go. We're continuing to use Raptor and other sources to update us to keep stuff up to date. Faster we can get information out to us and everybody else, the better we can handle a crisis. I know that's about it. Any questions? Uh, first, thanks you and Jim for your involvement. Um, constant emphasis on keeping our kids safe in and outside the building. Uh, you alluded to like those stimulations and reinforcing that message. Um, I'm thinking in terms of like onboarding, obviously you have staff that transitions. Maybe we shouldn't let our SRO's get promoted anymore, right? So like there's anytime there's that kind of that disruption, how do you reinforce that? Is that part of the employee onboarding building that person has a plan? Can you speak a little bit about how to keep reinforcing that? >> Yeah, the employee training is a big one when we try to go through uh and get that so we all get that terminology because the terminology is a big part of it. And then we talk about a reunification. Reunification is all district office staff members, right? So every time we get new staff members at the beginning of the year, I meet with all of the new staff members district office to make sure they know their position, know what their role is in a reunification and how they're going to react and what they're going to do. So as we do as we have turnover, I'm constantly working and training new staff members to keep them up to date on everything that's current. And then every couple years, we try to do a walk through with the reunification so everybody knows exactly where to go uh at the school and what their their role is and what their role could be if if we need to do reunification there. Constant constant retraining. >> Yeah. >> Yeah. Just two things I wanted to highlight. Uh with the Saber Connection when we decided to bring it back um I said to Canon, hey, you know, call a couple districts, find out what their plan is for safety and security. So we called them inka and eina and they both said that's something that we're going to get to soon. So uh then a few weeks later I believe we had a parent who sends her kids to school in Edina say yeah I heard Edidina is learning from us right learning from Shakape about how to secure saber connection and here we don't even have the program up and running yet. Um and then you know when talks a little bit about the grided maps you know two years ago if we had a crisis in a school the cops would basically get a call that would say you know go to door N6 and they would go to door N6 and try to figure it out. Now they have access to all the maps of our schools in their squad cars. They have them gritted out so they know what to, you know, what they're walking into, what the room structure is, all those things. They have access to our crisis and safety manual so they know how we're responding internally. So the work that's been done in two years has been phenomenal. And I know, you know, Canon mentioned this, when when something does go wrong, it's constantly revisit, refine, get better, and can, you know, no one likes crisis, but you have to be prepared for it. So, in fact, I met with uh my counterparts at Eden Prairie and Hopkins came down last just because they wanted to see how we have our reunification program set up and they took lots of pictures and notes to try to bring a lot of our stuff back. They do not feel that they are as far as >> Well, I just want to say thank you because since I've been on this board, this has come a long ways as far as what our plans are and um give you a lot of credit for those Christmas incidents. One of the things that I had a question about was the continuing um the expansion of family resources and tools on you know what are calling things is it a lockdown is it a hard lockdown because families don't I mean community members don't know it's >> you're hearing like oh school was in a big lockdown no it wasn't >> right >> so how do we educate our community as to what the proper terminology is >> we do have available. I love you guys foundation has a online family resource. We do have links to that on that family resource. Um so we're just really trying to get the message out. Again, we have the posters everywhere that we really emphasize um that a secure and a hold it's business as usual, right? Again, Eden Prairie took one of my posters because they wanted to emphasize that that that terminology the kids are kids are okay. They're in the classroom doing classroom stuff. So, uh I think in the in the future going forward, I I'd really like to kind of push those type of videos more. We've talked about doing a in-house video to kind of reach out to families more to explain to them what our process is and safety matrix and what it is and how it affects their student. Do you know just that poster that that poster that you're referring to that has kind of the terminology and what it means? You know, isn't something that can go home with parents in open house or folders or just every school year because you don't know >> how many parents or kids there are going to be in the district. So >> I can add that to what Canon mentioned that's exactly where we're at is we you know one of the posters on the wall right there by the um some videos for staff, make sure our staff understood the terminology and was able to connect and we really do want to amplify this year the empowerment to students which I think schools do a good job of so they can coincide together because you're the terminology is definitely huge and even folks outside of our school can help understand what some of that quick question can thank you for your on your work keeping our students safe at school. Um, I was looking at the list of ongoing annual work and things that you guys are consistently doing and at the top of the list is that deescalation training and I see that in in a previous survey that that was kind of a top request of some of our building leaders. Is that something different this year that we're doing or is that was that at the top of the list for that reason >> or is there any other changes being made? >> You have a little more of that Joe. Yeah, it uh our student support team with our special services department has been out and they've worked with um I know for sure two of our elementaryaries, I believe a third and I know one of our middle schools as well. And it's a it's a design deescalation training to work with students that are, you know, going through different types of, you know, emotional or or whatever type moments. So, um it's something that we've offered to all of our buildings and it's something that we continue to refine and um you know, it's definitely something that we'd like to to see our teachers to work on. It's a it's a it's a verbal type training where you're working on, you know, verbal strategies and nonverbal body language type things. >> Yeah. I think one of the like we always talk about myself and officer Yankee, you know, I was talking to a student that was struggling and clearly he wasn't connecting with me. So, a big part of deescalation was stepping back, right? letting officer Yaki step in and they had a good relationship and officer Yaki was able to deescalate. Just to be able to have that ability to know when it's time to step out, let somebody else try to deescalate is huge. >> Thank you for your >> Thank you. Item 8.3 on the agenda is our monthly budget update and David our director of finance and operations. >> Uh so this is the finance summary for the general fund as of May 31st 2026. Uh I'll turn your attentions to the revenue categories. We'll look at state first. Right now we received the budget at 84.43% % which is right in line previous years. Uh federal aids which is our special education and title programs we're at 39.62% compared to 38.22% of previous fiscal year which is in line. We'll make another draw in June at this time frame and then we'll book receivables once this fiscal year is over to recognize those revenues. Property taxes as of to date are at 121.93% which you might wonder why we're so high. We did receive our tax payment in May. We'll receive one at the end of June. Those are for next fiscal year. They'll be booked as deferred revenue. We'll reconcile those once we get MD's reports, Minnesota Department of Education and Scott Countyy's reports to reconcile those to the aud. Fiscal years. This is due to the ML journal entry that we have to book as a transfer at the end of the fiscal year for expenditures that exceed revenues. So in total for revenues for as of May 31st we're at 90.98% bright line previous years. Uh as we turn towards expenditures, salary and wages are at 84.13% which is on par in previous fiscal years with this is as of May 31st. So we still have the June payments and also the four summer payments that will be booked back as expend.6 this year and same with employee benefits were at 83.67% we still have the benefits for June and also the summer payments for teachers that will be back expenditures. Uh purchase services can flow as the time nearest goes on but we're at 83.8% which is right pretty in line with previous fiscal years where I expected to be. Um supplies and materials which is at 93.83% is slightly higher than previous fiscal years but we did had some uh LTE curriculum purchases so we did purchase those already those budgets have been spent so we recognize those earlier than we have seen in the past which when you saw the last summary reports those have been trending higher um same with uh equipment that also goes with the LTE curriculum purchases we're at 88.09% 9% we are trending down the original the remaining amount of that budget is technology which they started spending depends on when they're doing those projects. Um and in your other expenditures which goes in line with the local you know revenues um the real we're at 21.12% which is that journal entry we have to book. So that will increase expenditures at the end of fiscal year. Um so in line for total expenditures we're at 83.57 57% spent comparative to 84.4 and 83.03 previous year. I think right line where we want to be trending >> questions for David >> moving into our action portion of our portion of our agenda 9.1 on our agenda is the head start program Um, yep. As you are aware, we have a lease with head start and u basically aside from date changes is a slight increase in their monthly rent of $50. And so I am seeking questions. How long have you had this partnership with them? >> I believe it has been over 20 years. >> I will make a motion to approve the uh program. >> Second. >> We have a motion by a second by all to approve the Head Start program. Any further discussion? Seeing none in favor of say >> I 9.2 is the approval of our fresh produce contract and here to present is David our director of finance and Mison our supervisor and nutrition services. >> Good evening. Uh so we're coming to you. This is the RFP. Uh this spring we use Cal Sourcing Solutions to help us and Molly worked closely with them uh to issue an RFP for our produce fresh produce. There was two vendors that submitted RFPs to the produce which was Liberty F and mixed produce. Both vendors were rated using the same criteria in the request for proposal which was lowest total cost quality references quality of protocols for communication certifications for facility cleanliness ability to meet delivery expectations ability to meet ordering inspect of inventory and also the ability to meet product preparation and packing. So based on the RFP, we worked with cattle sourcing solutions, worked through a rating system on all of those not just based on who was the lowest cost. After rating and looking through Molly and then sourcing solutions, we recommend the board fix. >> Any questions to awarding of that? I appreciate the vetting process. Interestingly enough, I I worked in the hospitality industry for a number of years. So, I'm familiar with that perspective and they've been a recognized time. So, when I saw that no surprise, is this the first time they've worked with this No, they have been our previous vendor the last fiscal years. I don't know how long it's been, but for a while. >> Okay. >> That wasn't a criteria that we based it on those. >> There's a neutral criteria. We have to look at it as a perspective that both of them are new and not what we've done. So that's how it was based and they still >> and like I said earlier facilities meeting tonight safety is a huge food safety is a huge issue and I really appreciate the fact of the due diligence around that topic the the price difference that we about $5,000 the price of heavy safe food is worth more than that >> I guess I should bring up also what Joe the the minimum expectation when we put out the RFP was 130,000 That was the minimum that we usually do business around and both of them. So they both came in lower than $130,000. So >> any other questions? I just say that also in our meeting prior to this that we didn't have to go down the list of differences between the two companies very far to justify the price difference that make a motion to approve second motion by second by the fresh contract presented. Further discussion in favor say >> I motion carries. So we're going to keep these two at the uh table to discuss the approval of our primary wait but I can start. So we used caloric solutions again uh they were able to help us with a bit. We advertised it publicly and also reach out to vendors. Uh there was three players during this which was upper lake foods, if foods and cisco um where those were the three vendors that gave us bid you know during that process. Um we rated them in a similar fashion as we did with the RFP. Upper Lake Foods was the one that we we looked at. They met our criteria what we wanted, but also they were the lowest cost. So that we're recommending the board to go with to approve Upper Lake schools. >> I have a question. Um is this this is one year >> one year with three options. Do you know how many other districts leverage the same service? >> Uh, Yet does. I know that I was there. Who else? I mean, I'd have to look. I'd have to I could give you an answer, too. So, we can >> Yeah, they have been our past provider. I'll make a motion to approve the primary foods bid to upper lakes. >> I'll say >> any further discussion. >> Seeing none say I >> I thank you so much for your work on this. Appreciate it. 9.4 on our agenda is the approval of our fiscal year 27 proposed budget and it's going to be here to give us presentation summary. >> Uh I don't think I'll do that again and I apologize. I didn't know after looking at the clock I noticed that I was up here for an hour and I was like especially for numbers >> why somebody at home watching and this stuff was really good. >> Okay. Well, thank you. So I think I'll just kind of go with more of a condens since we have talked on that Q&A before meeting. But for the 2627 general fund budget um total revenue um for the reise was 134,313 813,000 uh for the FY27 proposed budget is 145,770 771,414 for a net change of 8.5% which we talked about the net changes increase in special education revenue But that is also because of it's tied to our previous year's expenditures. Um the approval of the 25 26 property tax levy which was approved in December. Um also an increased a little bit compensatory funding and then also the cross subsidy program. Now those those contributed to that 8.5% of revenue. When we look at total expenditures we're going from 136 million 981,72 to 139,433,180. Uh this is only a 1.8% increase. As we turn back to salary benefits, we did have a budget reduction that were approved in February, which was roughly $1.1 million with the salaries. Our salaries used to grow at 6 to 7% for next fiscal year are growing at 4.6%. Um B services are growing at 6% with the Transportation. Um, I have to go back. Transportation. It's been a while. Oh, yeah. Education services 245,000 operation contract, which is our utilities, those are increase as well. Um, our supplies and materials and capital kind of goes together. Those were for the uh English learner uh curriculum purchases. So those were onetime purchases in FY26. So we're seeing that reduction in FY27. And then our other expenditures, it's a lower go rate for that for the multiple language. Um for a total of a two $2.4 million change in that. Um so we look at for FY27 revenues over expenditures of 6,338,000 which gives us to a general fund fund balance which is just fund one. Our unassigned stays 10%. Our non-spendable stays the same. Those are our prepaids and inventories. Um we book those at the end of the fiscal year. Our restricted L long-term facility maintenance increases at $524,000 to $3 million. Operating capital since we are done with the LT curriculum purchases in FY27. will see a $642,000 increase um to that fund balance which would put it at $2 million. Our capital projects which also known as tech levy um increases by $111,000 to $3 million. A restricted fund balance which are funds that can only be used for certain purposes um increases at $60,48. So then as we move on the assigned district program which will allow us to continue the same programming as we go into the next bienium uh increases to 3,456,000 the reserve which is our other postemployment benefits um that increases to 6.4 million which will allow us to cover that liability in the future and then also cash flow reserve with state aid with the city coming into the next benium. One of their ways of reducing costs actually cutting expenditures is they'll prorrate the state aids. So they'll give us less state aids over the fiscal year and they'll be booked as receivable. So this is kind of a a leverage on that and that goes to $2.7 million which is 2% of the expenditure in the general fund. And then our committed fund balance which is our community at facility rentals goes from 914,000 goes to 914,844 which total fund balance for FY27 and general funds combined is 39,829,484 and then we move on to all combined funds. So this is everything minus one. Our general fund which we just talked about us a fund balance of 39,829484. Food service, we see a slight decrease due to the equipment purchases to 6 6.5 million. Community service fund, uh we go from a 295,000 fund balance to 51,000 fund balance, which is $200,000 increase. U construction fund is 1.7 million in FY26. Uh we have $70,000 worth of interest on those bonds. We plan to spend those bonds at FY.7 around May and June, which is 639,000 for their expenditures. Um which leaves us fund the construction fund of 1.2 million. Debt service we see a slight decrease to 5.4 million. A district levies at 105%. All districts around Minnesota do 105% levy for their debt service. We are seeing that drop also because we are not having the LTF that was dropped at.17. Um internal service fund which is our dental and health that goes from 2.9 million to 2.8 million. This a slight decrease in dental health for the next fiscal year. And then our trust fund which is our family scholarships that goes from 6.1 million to 6.3 million. Any questions? Thank you for everything you did with this budget. It's very thorough, very hopefully very accurate as much as budgets can. >> No, I I appreciate all the work that's been done on it. I think for us to have a budget for next fiscal year look as good as what it does compared to other districts. Um, kudos to everybody district, but it's really watching expenditures and making sure that we're staying as close to the budget as we possibly can. Many many districts have deficits for next year. So, we're not one of them. So, thank you to our community for supporting our schools to a very high level. >> Questions for David? I'll make a motion to approve the FY27 budget. >> Second motion by a second by Aldridge to approve the fiscal year 27 budget as present. Any further discussions? Seeing none, all in favor say I. Motion carries. All right. David is going to stay up here for the next few Uh 9.5 on our agenda is the combined approval of LTFM 10ear plan bonds. LTFM bond is a refunding of the 2020 capital facility bond here tonight. Miss David is buried from Mold and Ed who's our facilities >> supervisor. Thank you for being here everyone. >> Thank you for having us. So you want can do kind of a little bit of overview. Long-term facility maintenance every year is an annual process. We approve a 10-year revenue and expenditure uh plan. Um it's for our deferred maintenance, health and safety and also accessibility projects. Um what we'll see here is the overview of the FY27 school year with some other planned projects moving forward. Um and then also there was additional documentation for those 10ear expenditures evidence um a narrative for broken projects and also the review for yeah so long story short why we're here you have to approve this every year to get this get this funding do it every June um go forward um LTFM uh that was established in 2015 education act. It allows you to spend money out here uh to replace assets you currently have. Um and uh there's a couple other uh things that you can spend it on accessibility and health and safety projects as well. Uh it's not not allowed to be spent on either new construction or reconfiguration, remodeling um or classrooms. So it's really intended as a funding source to maintain the assets that we current u this year um uh we were looking uh so we started with the LTFM as you go uh uh you uh the project identified as east middle school carpet replacement. Uh that's been consistent uh with the projects we've done the last several years with LTFM. going uh through your buildings and getting uh older carpet replaced. Um and so east uh is next on the list and we we're trying to figure out the date of the carpet but it's carpet will pass it. Um also West Middle School Pool um has a uh some delamination happening in the pool basin itself. It's the surface that holds back the water. Um unfortunately at the moment this is just a It's cosmetic, but we don't want it to continue and get worse um and get to the point of leaking. So, um also your pool's highly highly utilized. So, uh we need to be really careful and plan when we go and get this work done. We don't want to get to a point where we have to displace programming out of there. So, doing it now allows us to get ahead of it continuing, but also pick the schedule that has minimal impact to usage. So those are the two main projects under that. The the remaining four are actually just allowances um that we hold. Um and that is really as things pop up during the course of that fiscal year. Um there's routine inspections that has to go through every year. Um they're and they vary from year to year. So there's a budget to offer those. Um things like interior surfaces, you know, you can imagine it's just a small budget. some carpet got stained and really needs to be replaced. He's got a budget to it. Uh so that's LTFM to go. Um 2020 bond. So um the schooler uh sold LTFM bonds by 2020. Um I did several projects um 2020 those bonds. Um there was some money remaining in those um and that actually allowed a sweet ventilation project to happen about two years ago. And there's still some funding left in that with those bonds. Um, uh, really we want to continue to spend that down to zero. Whatever the bonds were, the use it was sold for, you want to expend those funds. So, um, we want to, uh, we're trying projects, you down to zero. And the two projects identified was uh, Pearson ventilation project. So, about four uh ventilation units that date back to 1993 um that haven't been replaced. About half the other half of the building has been replaced. So that was about this will kind of clean up the rest of that building. Additionally, um the gym at Pearson doesn't have dehumidification. So this will this will add that makes it a qualifying expense. And then uh similarly at west um the kitchen doesn't have heatification and so it makes the qualifying project but when we do the kitchen it makes sense to tie in the unit that does the cafeteria because you know the big doors go open in the space the two spaces are really kind of ventilating as one for a big period of the day. So um uh replacing all those H. So that goes about 1.9 million and that would again plan is that would spend that fund down to zero. So no more projects future and then uh the bonding projects um you got a detailed overview um of those projects at our last last time were given last meeting. Um, so I won't go through those in detail, but it should be noted that the bonding those all those projects we went through is set up to be in two different funding phases. So you can see the three projects that are up for phase one. So we will come back to the board phase two for this is a chart um I think all of you have seen uh you see it every June. Uh we put it together a couple years ago. um to try to there there's a big spreadsheet that kind of tracks all the projects and um we tried to distill that spreadsheet and kind of do a somewhat simple graphic um to say okay really what are the top needs across our facilities in terms of facility maintening programming changes but in terms of your current assets what what's going to need a replacement So you can see on the top above the blue arrows, those were recent investments that kind of predate even a couple years ago. Um I've started to cross things off that have been done over the last couple years um that have been completed. The highlighted ones um they are those are the we just talked about on the 2025 projects and then everything in a circle is planned under the uh the bonding sources. So you can see um you know uh following through on this plan over the next kind of four years, we're really going to put a big dent in what was identified as the highest priority needs. And it's going to give us a good, you know, really solid foundation over the next couple years to have a conversation. Okay, we took care of those highest priority. What what's next in the list? Where do we want to go with our facilities? Any questions answered on the projects? Maybe I missed it because I heard this in our column today, but um you mentioned that we were going to use some service fund about $200,000 to cover some costs for the kitchen at West. Is that correct? >> Correct. Yep. Yep. Yep. Those 2020 bond projects um slightly exceed what's remaining of that fund. Um but there's also been a desire to spend out some fund balance on the food service fund that's sitting a And so we can apply some of that funding to kind of cover that gap. What's remaining in the bond funds and also achieve some questions have a quick with this chart. It's not going from highest priority to lowest priority. It's just the list, right? >> It's just the list. >> Okay. Just one. >> Yeah, just the list. All right. So, we're taking this all in one resolution. Is that correct? >> Yes. I can give a little oversight to it. So, most of the time you would just have an LTFM 10-year plan resolution with this. I work with Michaela. He says with all the projects, the the bonding for the bonds, the LTF bonds and plus your 10ear plan and also the public hearing that we'll have on July 27th. You said you can wrap that up as one resolution for the board. So that's what you did when you look at this. It calls for those bonds, the roofing LTFM bonds, the hearing and also our 10year planner. >> I'll make a motion to approve as presented. >> Second. We have a motion by and a second by Aldridge to approve the LTFM 10ear plan abatement funds LTFM and the refunding of 2020 facility funds. Any further discussion or questions? Seeing none, Tiffany, could you please do >> it? >> Yes. >> Jackson, >> yes. Yes. >> Peterson. >> Yes. Thank you for your time and >> thank you. >> David's going to stay in the hot seat. >> For 9.6, which is our LTFM resolution for Southwest Metro. >> Yeah. Uh similar process for Southwest Metro. Um this is their LTFM. It's an annual process. Um it's allocated based on usage of schools. members and also their associated members. Um in comparison to just previous fiscal year uh we were at 26.65% this current fiscal year funding for what you're approving is 23.74% which means for LTFM FY 20 sorry P26 was 41,191 27 is 47,977 which just slight increase but our RSA schools which will be the next one goes from 59,87 to 53,280. So there's a decrease based on that calculation and save for the lease levy. But you'll have two resolutions, one for the LTF, their 10-year plan and then also next one for their schools. >> Any questions or discussion? I'll make a motion to approve the LTF resolution for Southwest Metro. >> Second. Any further discussion? >> Yes. >> Yes. >> Johnson. >> Yes. >> Yes. >> Last one. Safe Schools. >> Safe Schools. Let me resolution for Southwest Metro. >> Yep. Similar process. Uh Southwest Metro uses their funds for an SRO resource um no resource officer. Same as us. Um they levy through the district since they don't have a tax base. This would allow them to continue that provided that those ley dollars as we move forward. So I look to the board for approval on Southwest Metro's safe schools >> and the 21157 is the entire dollar. That's not our >> Yes. So that is the entire dollar. What you see there is that is their member and associated members that spread across >> y question and Jim you might want to weigh in on this. uh as part of the re reunification program that can uh southwest metro we have a partnership in sub as well correct >> we have a joint powers agree okay >> thank you >> I think one one key thing to mention that we're talking about southwest metro we're a member they're us we're them they're serving shop students I think that's I know we separated to understand who's going doing a lot. But, you know, we're, you know, they're announced, if you will. How's that? >> I'll make that. >> Uh, I will make a motion to the safe school resolution. >> Second motion by Johnson to the safe schools resolution as presented for Southwest Metro. Any discussion? Yes. >> Yes. >> Johnson. >> Yes. >> Yes. >> Peterson. >> Yes. Motion carries 6. >> Item 9.8 which is our Eden Prairie online contract and Jim our assistant superintendent. >> Thank you, Chair Peterson. A year ago, you approved a one-year contract to make Prairie our official online provider through a tuition agreement. Um that the contract reopened after one year, and I'm pleased to report that um we in renegotiating the contract, we were able to cut $9 of credit off of uh the tuition agreement and day drop language which is advantageous to us in the sense of if you think about when you were attending college or technical school if you dropped a class so many days you were fully refunded the money that you um that you had paid. Uh the one asset they had is that we agreed to testimonials about the um uh you know the system that they had in place and the partnership that we have agreed to and just the positive nature of it which in the light on our part. So, we would ask tonight that you approve a two-year extension of the Prairie online tuition. >> So, Jim, just clarification. Um, so these students still get a shock diploma, still shaky kids and they are shock saber athletes or activity participants. >> Yes, exactly. >> Do we know how many students are participating? >> Had a feeling I would get that question. Um, I'm going to frame it as credits as opposed to students because most students are going part-time taking one class, two classes, that type of a thing. Uh, in quarter one, we had 220 credits in time online. Uh, quarter 2 38, quarter 3, 311, quarter 4, 324. I would also add that when um you know one of the things that Steuart Lang has done a great job at the high school if a certain number of students request a class in Prairie online we can create a saber online section and we service them in house but there's a certain cost effectiveness to this if it's one or two kids that want a course we obviously don't want to want to run it needs to hit 1520 number um which happened during quarter three during operations metro surge when a number of our students chose to move online for reasons. >> And then as far as grades go, do we give reports on their progress throughout the course? >> Correct. We we get regular reporting on both attendance um and progress updates and our counselors at the table with the students because they are our I'll make a motion to approve the online contract as presented by motion by Peterson and a second by any further discussion. Seeing none in favor say I thank you Jeff. Item 9.9 on the agenda is the Minnesota State High School League membership. >> Yeah, I would ask that the board approve the our membership for the 26 27th school year uh in the Minnesota State High School League. You'll notice um it's not often we get stuff in handwriting on it and that that just lays out what we're doing. The actual process electronically. Uh Caroline, I believe that should the board approve this, I trigger that then they'll send you something as the clerk to uh sign electronically next couple of days. This is we heard our presentations at the start of the meeting in the saber pride are we got tons of athletic programs and activities programs participating under the umbrella of the Minnesota State High School League uh what I would call co-curricular learning and lots of lots of good things happening to approve Second motion by a second by Aldridge to approve the renewal upper Minnesota State High School membership for the 2627 school year. Any further discussion see I'm sorry all in favor say I. I >> I >> oppose. Motion carries 5 with stated in order. >> Sorry. >> Next time. >> All right. 9.10 on the agenda is a resolution approving Mike Redmond as the Iowa coordinator or I guess probably So this allows um Dr. to uh from a reporting standpoint in the state of Minnesota as our two years ago. >> Other than the name Iowa, no offense, Keith Drake was from Iowa. state back. Uh typically this goes with the role of superintendent here authorizing and we do have and I appreciate Allison Johnson who is considered the proxy or the designate who really coordinates and signs off on nearly all of our approvals. So yes to answer your question >> any discussion >> that case I'll make a motion to approve Dr. as Iowa and second by Dr. Redmond as Iowa people. Any further discussion? Seeing none, take the roll. >> Yes. >> Yes. >> Valdez, >> yes. >> Zitic, >> yes. >> Smith is absent. Johnson, >> yes. >> Aldridge, >> yes. >> Peterson, >> yes. Motion car 9.11 is the call of school board elections resolution. Turn this over to Tiff. She's been really quiet in her corny, so now's her time to shine. I never want anyone else presenting election information to Peterson. So very grateful as always. Uh as you know we've had a a few items both in board communication through the wrap and also presented in an informative format for the school board. But we are at that time where we do have the four seats that are noted here that are open on the general election for November 3rd. Names are listed there. We have the filing period that we've shared and this information would be public on the website should things be approved today to ensure um all the general filing information including the $2 fee and then um secretary pardon me secretary of state information that is public. Um but in order to do this the board does need to call formal resolution that then goes to Scott County and also gets posted on the secretary of state site and then from an efficiency purpose technically the notice does not to be a separate action item but that is uh that follows the resolution. So two attachments that you see in there are both the resolution uh and the notice and within the resolution the same standard public notice laws and everything else uh follow statute accordingly. So today recommending to the board is formally calling that you have these four seats and we will proceed accordingly that July period to ensure any candidates that are interested have the opportunity to file here and do uh we do have an obligation to ensure anyone that files same day we provide that information to the county and then within 24 business hours they post any of those candidate during that period. So anyone that's interested should the board call us able to information online calling for a school board election. Any further discussion? >> Yes. Yes. >> Yes. >> Johnson. >> Yes. >> Aldridge. >> Yes. >> Yes. >> Anything else we need to know for that? >> Uh I'll just call notice to that shock chamber of commerce there. Um Zucker is going to do the same interview opportunities to any files and then depending on the amount that files be an opportunity for debate. are available. >> Sounds good. >> Thank you. >> Yes. >> Item 10 on our agenda is the is anformational item and Tiffany's going to stay and uh present our 2026 community conversation summary. >> I should start just with a poll so I can get it out of my head anybody's name but I'll do my best. Um had a timer with me too. Uh the goal here today uh is to be somewhat brief, ensuring that you know we have something public in the meeting for the public have the opportunity since Wednesday to review everything in here. Uh and then as a reminder, we do have this as an agenda item for the August school board development meeting. Um in the past few years, we've used that similar opportunity to be able to go deep. Uh again, I could sit talk about this all day long. I every single line. Uh, and you know, I could really put David to shame and go well over an hour, but I will not do that. Uh, but really just want to make sure that you have some additional narrative to go along with what you're viewing here. And then again, we can we can go ahead and go deeper um if we need to. So, the what, why, and how reminders, uh, we have the same slide with a few additional, um, talking points for our leaders during our 3-day leadership retreat that happened over the past two weeks. The only thing I really want to call out, and I think Jim did a great job, and he was prefacing this with our leaders, is again, it's one of many touch points. Uh, it's perception. So, again, you're looking at the amount of people. It is not everyone in our district. I would love if we could get that, but that is not the respondents. There's always a situational component to when things are taken and what's on our folks minds when they're participating. snapshot in time and that do uh I brought this to the attention just from an information time information perspective last time is that this was the first year we've done a thought exchange um and technically a survey since co that we did not have a financial question in front of or just in general in front of our community so whether that's a safety and technology levy regular levy co so again all of that is going to impact what you see here, which I know you're very familiar with, but just making sure I share that. Uh there's information within here on the PDK poll results, national um somewhat statistically significant benchmark that is used uh for the public's attitude toward public schools. There's a link in here at the bottom of this slide. I urge you if you're interested in that, please go to it. The main pieces I wanted to point out today is we always do try to have this from a contextual perspective. Uh about two or three years ago um PDK stopped doing some of their comparative longitudinal data. So we cannot necessarily take everything that we've measured and measure that on a national perspective. However, there is one item that you see on the screen there and that is the percentage of Americans giving schools an ARB. um through PDK they ask about Americans thoughts on schools overall from a national perspective and then their thoughts on local schools as you would expect generally local schools has a little bit more pride that's higher good item that you'll see later on in here is that our district relative to what we have on here is 65% uh and you see 43 and 13 respectively to others that are on here um every year uh they summarize what those highlights are. I won't read them for you. There are two items to be very transparent. We we keep political elements out of this and PD did have in the last period. Questions about Department of Education focus its future public versus private. What you see on here is just relevant to what would be in our district and topics that discuss. But if you click on that link, you get all of that other information that they shared. So diving in um Mike and I, Dr. Redmond and I have joked around about this and we're going to say this is the integrity of how well we ensure folks take this is our goal was a thousand um 999 participants took it and if I would have looked right before it closed maybe I could have called somebody and made sure we hit that mark but we got the 99.99. Um, the good thing is from a highlight perspective, we always have goals in terms of radiance ratio. That means how engaged everyone is in other thoughts that they can see. Making sure we're not just having folks open the survey, do a couple things, and fall off the map. That's that completion rates. Uh, so we did meet our goals on that as well. Um, and you can see that the data reflects just continued growth in both reach and engagement. So even though you have a smaller participation Again, this is the first non lovevy year that we have um this and last year was the highest participation we've ever had in a thought exchange. Our engagement levels are still high, which is a positive when you're looking at participation. >> Yeah, that's why I did the little >> I'm just glad it didn't bother you at all. Oh, by the way, >> um, one area that is great to see continued growth in is those that are participating in a language other than English. We've talked about this before. That does not mean that these are the only participants that speak a language other than English. They're just choosing to use that multilingual feature, which we're very happy to have. There's over 80 languages in Thought Exchange. Um, and you can see that percentage on here. It's the to date that we've documented. Um, and as a comparison in 2025, there was about 4% that participated in Spanish and that was our only language. Um, and you can see that slight increase here from a percentage standpoint and also the addition of Vietnamese. And I will commend our CFLs. Uh, we collaborated on ways that we could get the word out in a way that was effective for all of our families. This is just a further breakdown of participation data. I won't read all of that to you. The main um thing to highlight is that there was a participation our goal was to increase participation early childhood and secondary families and those without the district. Um it's been relatively flat for this period which you could somewhat expect. Um and then also those that do not have a child attending a school that's a little bit down. previous years, but that would to be expected with non election year out there. Um, so again, you can do comparative slight increases, slight adjustments in various spots, but not a large shift where we would be concerned that we're omitting in our sample a large category. So, open-ended results. I won't read this slide here. As you know, since we had that roughly a thousand participants, when you're looking at the number of thoughts, it's going to be less than last year. But from an engagement perspective, which that means uh as you recall, if you've taken it, you have this open-ended question and then you have closeended questions that follow it. Um we have some slight adjustments to wording in here. Uh but all the information you're going to see is a summary of those that entered openended feedback and then the rating feature of the feedback that was entered that folks can do any time before it have closed. Uh so again, I'm not going to everything that's on here. You can see that from a classroom perspective, instruction perspective, use of technology, um hands-on, table learning, and those experiences. Those are all mentioned. There's always additional themes that come up. An additional theme does not mean that it is prevalent by any means. It's just there's more than one and two where they had some average ratings. Um, one thing that I will say appreciated diving into this data with a few of our leaders. Um, it did get clarity too. Um, the use of the word neurode divergence students um was put in there by uh someone that took the survey and provided open-ended feedback and then there was additional additions to that not necessarily in neurode divergent just students that receive special services. Um, and alternative learning pathways is actually more about different learning styles than what maybe you would consider ALC or Takata. So more of those hands-on real world experiences um different things that we're already doing building thinking classrooms those sort of components just for clarity um year-over-year comparison uh the main pieces that I want to point out here obviously this isn't intentional to summarize for you but to summarize even further uh again that situational component to what goes on Last year during 2025, there was just more information in the community and discussions from STEM perspective, life skills, specialized programming. So that's to be expected. You can see what the emphasis is in 2026. Um, and it's really just strengthened towards uh instructional quality, foundational academics, teacher support, and just the overall effectiveness of the learning environments. Um, so again, a few other pieces that I can to light here is when we talked about supporting educators, which is midway through on these bullets here. Uh, previous years, whether it was a teacher contract that was under negotiation or we had a levy that was going to bring staff to the mid-range of comparable districts. More of the dialogue was around that when we were talking support for teachers. Uh, and now it's more about the classroom environment, you know, supporting students and what's needed to have good learning environment. So, those are some of those shifts. um that I wanted to make sure I called out for you folks. This is a continuation. Again, these three slides are meant to build on top of each other here. Um when you look at 26 and 25, again, different dialogue related to student support, expectations, discipline, different words of that nature. um class size of resources, different capacity, but overall um there's a lot of consistency in what we see from 2526. Just different dialogue amongst our community in terms of what the definition of that is and they find relevant overall grade things I wanted to point out on here. Obviously, we just brought up previously the PDK average and where we um the main drivers and the grades because if you did take this or you recall the questions, you have the opportunity to have a closeended response and then you can also say why you chose that response, what the main driver was. Um so student support and expectations was the main driver of quality of instruction students and just how our students are performing were the main reasons that we received the grades that are on here. Um and you can see that there's consistency in in many of those themes and a state um at that B and then do want to call that there's the large fluctuation. So you're looking at the grade below C up here. This break down breaks it down a little bit further. Uh this is something sometimes it can make your eyes go cross so it won't make you stare at it on the screen. Um, but again, just encourage you to look at this when you look at the the A's, for example, that preK through two, grade two has some of those highest numbers on there. Um, and then just recall too that we do have two identifiers where someone would not have student in the school either because they're a staff member or they're a community member. So, just reminding you on how those plays. Um, school connection and student growth. The that I want to point out here. There's obviously some key words, a lot to look at. Um, but this is about safety. This is about respect, learning, being a high success, which obviously aligns with our vision of priorities, administration, supporting our students, and just pride overall. Uh, you'll see we have the green that's outlining year-over-year. So, this is relative to 25 uh to 26 and how that favorability is up. um to be consistent. Neutral is not considered in that favorability. So if you're doing the math, we want to make sure year over year we're not adding in different favorability pieces. So just so that you're aware that's the higher end of favorability and we were up in all categories on there. And then um I know Joe doesn't like being called out on this, but I did add some of them up in the way it routes. There's sometimes where it's a 99 or it's a 101 rather than 100. Um, but know that that is intentional. We did fact check that. >> I know the first one I looked at that's just brownie. I know it's just brown. It's have to go to three or four decimal places just for my s. >> Well, Dr. Red brought it up as well, so I wanted to make sure I give credits on that as well. Um, continuing on with that favorability scale, there was continued positive trends um of the three questions we have here. quality related. We've been asking them for quite some time. Um it has to do with education, teachers, and then about two or three years ago, we added the uh after school activities and athletics. Um and then just want to bring your attention to again the unsure percentage on here because again there's different components when we're measuring favorability, making sure you feel comfortable with the apples to apples. because what you see here for favorability does take in much better somewhat better. So again, don't want anything to feel like it's misleading. The way we're doing favorability is just consistent year over here. Um this is just breaking down what you just saw. So starting with education again, that green line is showing you the consistency year over year from 2019 of what our average is. I do want to point out that this year we did have the highest much better rating uh since 2019. So that's a positive to call out and no negative trends on below the same line. Uh and similar breaking down that education again I won't uh summarize all of this for you but just bring to know when you're looking at that much better and where some of that is coming from there's actually a large percentage that's either coming from staff or those that are community members is too. So again making sure you take into account that I do not have a child in the school district category otherwise at night had some real positive feedback relative to quality of education. Teachers is at a very similar spot as education again that green line is showing you that consistency and we also have the same trend of a highest much better rating uh this year than we have over the past years that we've done this. So that is positive and again the same uh decrease in trend as far as somewhat worse and much worse. Don't have any significant additions there. And then the breakdown as far as where that feedback is coming from on the positive side is that prek through grade 8 and 9th and then you also have the I do not have a child and school district that's driving a lot of those percentages there. After school activity again another positive trend you can see 2023 is longitudinally what we have here another highest much better uh and the lowest we can say the lowest much worse it's 2023 so again bringing that to your attention uh we do have the breakdown if you wanted anything here you like seeing that prek or where they lie but only brought up a few of them for brevity safety and environment it's great that we have a safety presentation just because there's so many synergies to what Canon and Jim brought up into what's in here. Um I do want to make sure that you call out from a favorability perspective when you're looking at this. There is a neutral category that is not considered in favorability to be consistent. So when you look at that 63% please take that into account in addition to I do not have a child in school because those are omitted and this favorability is just going to be standard across all that participated. Um favorability is up 3% compared to last year and the most alignment from a positive perspective came from that prek through uh second grade category. And if you recall we did dive very deep into safety. We had two or three questions a few years ago uh when we had our renewal up. Uh and this year this was the only focus safety question from a longitudinal perspective. >> Is it possible to get that data for that particular grade? >> Uh we can do it by the categories the prek through. >> Yes. I'm happy to bring all of that or any of that to August because we can absolutely do that. of shockby. There was some great data that was shared with a school team here. Um very similar trends to what you saw for other performance. The green is showing consistency there. Um favorability increased by 2% but the low is much worse. So there's some awareness that's going out there. Little graphic in the bottom that we took from some resources we have. if you're trying to remember how themy's evolved and where it's at today because that obviously has to go hand in hand. And then just a reminder when you go back to what those common themes were um authentic hands-on real world experiences or worries from our community members that were put in there frequently. Uh I'm not going to spend a ton of time on the rotating topic. There's a group that's going to dive real deep into this um and make sure that they're taking everything into consideration. It was based upon uh facilities and outdoor spaces. Uh we used an AI prompted insight question. Really the main purpose of that is to summarize and ensure people could see transparency as they answer some of these questions. Uh, and really what I wanted to just call your attention to here, um, listed in order from top left clockwise, these were the common themes. And I think there's some really great things that were brought up. I try to be very, you know, neutral in what I'm sharing, but our community was uh very open and respectful about the inclusivity and the diversity diverse use and suggestions and feedback on how we continually make these spaces um accessible and then some basic, you know, parking, event management, maintenance, things of that nature. Um but overall, many respondents indicated that they felt very positive and strongly This is an example of something that uh the team that's going to review everything in depth can do which is saying okay here's the topic access the student needs but we're both sides on this topic you could call it negative positive it's really just side A side B and where they found common ground so tools like this will be utilized with this group to be able to to dig into priorities the last piece that I have to share uh leadership performance presenting it just a couple different fashions for you so that you can see this. So again, this is school board, financial management, and superintendent. Uh you can see from a favorability perspective that we are up in all three. And as a reminder, similar to previous, you have that unsure category. That's going to make that grade of not everyone got an F. Just to be very straightforward, that favorability in there is taking into account all of that with a large percentage that's unsure. Um and then when we get down to how that breaks down by category. Starting on superintendent performance, you can see again positive trend with D being average. Um, very low on the same D and F side. And the school board uh did a great job of being very similar with that. Again, you're saying at that B there isn't an increase in DRFs. There's some reminders on both sides, both when Dr. started and then from school board performance taking into account election years uh for school board members because there obviously could be greater awareness um which would influence potential answers out there. And then from a financial management perspective, um we've had the highest much better rating since 2019. And then otherwise we've remained standard with that uh grade of B. And then the end of the information presented today just from an awareness perspective. Um I do note in here what those uh favorability scores include and this is not because I'm in communications and I thought I'd include the categories to give us the percentage. I went back and this is how we've done it in the past. Um, so it is up 3%. Um, there was a great increase in preK and middle schools. We always have that middle school secondary goal to increase that a little bit and we got to experience that. There were opportunities shared about enhancing teacher school district communication, not in a negative fashion, more in a positive of wanting to become closer to the learning experience. Um, so that is noted on the bottom. And then awareness again, so you're going from consistency to awareness and awareness is generally flat. Um, but we do see an increase in that very aware especially in those in ninth grade and those without children in the school which have been targets for us. They're obviously all part of our school community. And then we did a new format for general communication. In the past, folks just picked one. We used a fancy little feature where you could rake your preferred communication. I know it's a shocker that electronic media remains the primary source and that could be obviously many different things. The only other thing to note is print materials uh ironically have surpassed word of mouth just a smidge for this year. But again, it's a little bit tough to do apples to apples when it's a ranking versus selecting one. But this is just the way the sampling receives information. And then the overall summary, you'll see this graphic. It was presented in a few uh a few different slides presentations today. That's your school board vision and priorities. And really the summary of it is when you look at support for this is narrative of taking what was put into the conversation and turning it into these are things that our community are looking to discuss. they all do fit under those three categories. So, I think there's great alignment in the conversations as far as top of mind and what's important to our community and what the school board and our district is working on. Um, I'd be remiss if I didn't say that there's a lot of uh positivity and a lot of pride and a lot of care. No matter what the constructive feedback is or positive feedback, um, folks are still engaged and that's where we want them to be. Um when we had our leadership retreats um we actually took time not only to have our leaders review this but um they have about a 30 minute session to see after seeing this data what's one opportunity that they're building our team can improve. What does that success look like? What are you going to share that's positive with your staff so we can keep motivating them to do the good things? And then you know what can we incorporate into a vision and what do we hope the community will next time on a question for focus for us. So again, really tried to take this and do something constructive with it. Uh it's really important that we do thank our community because we wouldn't be able to talk about any of this if they didn't take the time to participate. And when you look at that engagement rate, you know, Caroline could have gone in done all the surveys, but Caroline and many other came back and looked at others feedback. So when that engagement is high, that takes a lot of effort on behalf of our community and really want to make sure everyone understands and appreciates that. Uh, and then there's supporting documents in the back if you want to go back and look at previous years and obviously to to Chad's comment have all sorts of other data that I'm more than happy to bring in August or share prior to that, however it works best. But open to questions at this time. Really hard to summarize a thousand people's feedback, but I I hope you got a little bit more. >> I hope I appreciate the community taking part in this. This is really great. Um I love all the positivity. Um was there anything like that they wanted us like in a summary thing to work on? Um this is really positive, but is there anything that the community that you saw um just thought we should work on as a leadership board? Um and then I was looking at participation. That's great. I love that thousand, but I saw it was a dip from the previous year because it was two almost 2,000 close now. >> I mean, do we I don't know. I don't know if like last year there was just more thought or it's just interesting that was less thought. Maybe people were like, "You're doing a great job." >> No, I I'll I'll work backwards if I may answer the questions. Um speculation on my part, but having last year being um a levy year and having two questions actually prior to the board approving if they wanted to go out to folks for a levy, I do think that persuades uh folks to provide their feedback perhaps more. Again, I can only speculate on that, but that's generally when we have the highest engagement. There were two to three questions that were very specific on not necessarily tax tolerance, but what folks were looking for with financial management. So, certainly correlates and then uh do want to make sure because you brought up a great point Caroline when it comes to the feedback. I would say anything on these three sides is not negative or positive. So I want to be very clear that it's not being perceived as things are great or things are bad. It's neither one of those. It's these are what this is what's important. So when it's important of high quality instruction that could be perceived as a positive comment or a negative comment at the end of the day. We who truly took that out. And what's important is, you know, how we're using technology, what those students support and expectations are. We intentionally don't put, you know, a lot of terminology that's in there. And that's not to hide. It's to generally, you know, whether you want to call it a behavior or discipline or something positive or whatever that is, it's student support and expectations. So I would say as you look at this slide, this next one in here, there is a neutrality in what's presented and I encourage the board to look at it that way because it's definitely not being presented positive or negative. So I'm glad you asked that. >> So I think we have six weeks for dive into this presentation before we have six, seven weeks before we have our August retreat where we'll probably dive into this and how we'll align with our strategic priorities. and what are the opportunities for for our district? Um, I guess my experience working with surveys too is when things aren't going right, you're going to hear from a lot of people. When things are going well, you're not going to hear from as many people because they don't have as much to say. And that's just in any survey in any business. Um, and I think the same probably goes for your too. You could probably speak a little bit more to that your experience and education, but It's probably the same thing. >> You know what's funny? You said that Caroline can't this is a two second bird walk but we did a little exercise. Dr. had a leadership retreat our leadership meeting. What's some of our wins like let's take a moment and talk about things and I had to go back and check. We had an election I think this November didn't we? It had already I had the two three years down the road. So yes, that is something I had to ref >> and I think you look at the information too from 2019 to where we are today. We've come a long ways as a district and community for helping us get to where we are. Real question, quick question. I think we talked about this survey. This is our presentation to the board and to the committee of the results of the survey. We'll also we're doing a deeper dive in August internally on that. Uh you mentioned the district uses this in their leadership retreat I believe. Is there is that the majority of what the district uses this survey for? Is there anything else besides the leadership retreat that we use the information? Because there's a lot of >> specific information when you look back at the 600 and some comments. there specifics that sometimes have common themes that could be useful. I know that surveys, as we talked about, can a variety of participants, but most people that go out to actually type up a specific response >> have a reason to do so. So I'm just curious from from what we do compared to what you guys are doing the survey information as to whether that's >> yeah there there's a lot that goes into it and I would call it like a layered approach and trying to connect and I shared a lot of the slides or all the slides I leadership retreat last week's rep but it's trying to tie together the governance the vision and priorities of the board with the actions and we do we go through and read every every single one of those comments. And you're right, sometimes there's a whatever a pearl of wisdom or something like, "Oh my gosh, we missed that. We can go fix that tomorrow." Sometimes it's, you know, so we are trying to take all the different parts of feedback uh and move it to the most appropriate place, you know, to take action on things. Uh but starting kind of that layered approach with the leadership team, making sure that each of our you know just taking our district leaders uh you know what are they working on and even so far as their three main priorities or goals for next year being driven by this being driven by the board vision and priorities but then also you know going much much deeper than that and doing that with each of the buildings and even within a building you know you may take stuff out there may be you know, like your overall score might be, and I know we didn't do it like this, a B+. Well, in there it's like, and it might be something like, oh my gosh, 12 people mentioned the lighting of whatever. We're going to go take a look at that or something we're doing or some, you know, some part of customer service. So, yep, we do we do pull it apart literally item by item, line by line in addition to this, but trying to make it digestible, trying to take where there's themes and trying to focus our greatest efforts, you know, on on the right places as we keep moving forward and have that kind of give and take and sharing with with you as the school board and representing the community as well. So that the plan discussed results today I have my some thoughts that I saw results that I saw but if we want to table that August This is where survey results and how what do we need to do better based on feedback or what are our opportunities as a school district and how does that teach? >> Sure. I just when I looked so I reviewed there was there were 654 thoughts when I took the survey there were like 500 and something I reviewed them all and then I sorted them by rated uh some patterns emerged like what what we're saying on the slides expectations were more phrased like discipline type context and I think that's maybe also explains why the safe score is so low but deep dive in that discussion >> question on that just I mean outside of just looking at judging this school or district uh grading system. I feel like there's patterns in here that are more of a society or even a parental situation that we all need to look at. Like student behavior came up a lot and that's not always something that schools can control or necessarily even their fault. But those are things that like we have to check the water. What's going on here? You know, like why is this continuously being a problem? Maybe that's not something we can truly fix, but at least recognize that it's happening, you know, and and again, that might be a call from parents to other parents to read this, you know, to some degree. But I just think that like Chad said, you know, if we have this deeper diving August, will this be another topic that we're going to review in public after that or is that just going? >> Well, we usually review it. frame. So, it's something that we continuously look at on a regular basis and I think we have a retreat three times a year. >> Peterson questions echoing what Dr. said, but you know, I went through every single individual one as well. Um, and appreciate just always being able to talk to Dr. and Mr. McClaus of just, you know, Jim is meeting with principles all the time and if there's something at a particular school to your point, is it a light? Is it something else? Let's bring this up. Let's incorporate it. Let's not sit on it for 12 months and decide what we want to do with it. little things. You know, I picked up this we make sure our middle schoolers know more about seventh and eighth grade curricular opportunities because there's a lot of opportunities that they use at the school. There's those little pieces um gone through all that. Again, student support and expectations is all-encompassing. It's whether you know teachers uh classroom items, it's quote unquote the word of behavior, anything of that nature. It's positive, negative, however you want to look at it. It's just topic is the classroom experience, students and support they receive. So again, nothing is hidden in here. It's that's the dialogue that's out there and there's different variations of that that you'll all have transparency to and that's again just reminder on that favorability for safety that is not including that 63% isn't we got a take off those other pieces that are so just want to be very clear from previous years but yeah it's not not a >> 10% of the people didn't answer the question because have kids in school, which doesn't mean it doesn't move it quite to 73% because, you know, show knows the math of, you know, changing the numerator and the denominator isn't going to add a full 10. But just that alone does take >> Yeah. a percentage of job. >> I just it's troubling that 150 people said they don't feel their job. >> That's shocking. I think we talked about that last year because we had several results last year as well. I think a lot of it has to do with the world ination piece drive some of their own responses to that. I don't know. But um I think one of the things that would be interesting to know for our August meeting is trends. Like when did we start to see this really start to bubble up? You know, is it just you know this past two years? Has it been longer ago that it just continues to trend? That would be some of the data I would like to see before we start making big decisions on how do we correct this and what is the best course of action because I think you know Nick is right that um you know like student discipline and school I know came up and really that's a collaboration between it's not just a school district it's also a collaboration with students when it comes to discipline and the school district only take a discipline so far and there's even law that oh that discipline a student certain grades to a certain extent but some of that also has to come at home and so we need to figure out how can we work together to achieve better outcomes when it comes to student discipline because if we can work together then I believe that that number is really going to drop but I know some students some kids don't have that sort of home I just know that that's very true. >> I can absolutely pull that together and I know things like practice discussions that we have and so many other adjacent pieces that are being shared with our staff to get us the one thing that uh the participation level could be very well because there's a levy and all that. My my fear is or my hope is that we to the community enough as a board and as a administration that we hear them. We are doing things to try to better the problems that they're announcing and of course take pat on the back for the good things that they say too. But uh you know if if next year the numbers go up and if it's always just kind of a roller coaster based on elections and things like that then we'll know better data. But I just hope that it's not people don't feel like they're being hurt and that's why the trend will be participation. So I feel like that's one of our priorities >> when we do the data in August when we go see like the buildings like trends because I did read some of the comments and some of them were very positive in some of the buildings where they they love like there are certain buildings that are doing really good. >> We tried to keep out identifiers but there is a comment that if it's a teacher, if it's a school building, you have full transparency to that, but generally try to stick with the whole of Westy. Okay. So, there may be snippets of that, but overall, it's going to be one of those great chunks that we have. >> And I'll just say everything you've said, it's a both. We've got some things that have happened, positive trajectory. Some of those call management, school management, some are building We had some others and part of the sharing of the leadership retreat even before that where we have a couple buildings trying to do some things um you know that's why we brought you know origins developmental design into our leadership retreat we're actually into a couple of our school well our leaders and then even one or two of our schools as well and so I think it it's all of those things and certainly you know want to engage and that's also there needs to be a connection are we listening? And the answer, you know, uh is yes. Can we always be better? Absolutely. But there's a number of things and I've even asked some of our folks, you know, we've done some things that the board's aware of in terms of proving new positions in our special services. Some of those were actually labeled as something to do with behavior. So, uh I know I've just got some of that feedback from Julie Fred and her team. Hey, what have we done? How's it working? How are these things happening? some of our buildings so that we can take things that are working well in one place and do them better in another place. And it's a it's a super complex challenge. You mentioned it really well. There's there's societal things. Uh and I would even say even taking some my child doesn't feel safe in school. If we've got 15 people in this room, we probably just pictured 15 different things. And sometimes it could be well there's this little kid who's picking on my kid and my kid doesn't feel safe. and others. You know, you talked about the shooting at annunciation. It might be that. So, really trying to parse that out and make sure that we're, you know, we're spending our most precious resource, which is time really trying to get the the biggest impact in terms of improving our student learning experience. And you saw even, you know, we get feedback and what happens with Cam and the safety team and those type of things. And we're always trying to be better, you know, tomorrow they are today. Yeah, we see those those same pieces and we hear a lot of those things too and I'm looking at Jim now during the year and try to figure out all right what's happening and more importantly how do we get better at it and how do we improve that situation and we've got some places where they have really nice years this year after maybe having a couple rough years too. No, I a couple things. One, you know, chair Peterson, you mentioned earlier when Canon was here talking about things like, you know, parents have a perception of, oh, there was a lockdown at school today when really there was a medical emergency and we were on a hold and those things can impact people's perception of security and and you know, as you pointed out, how we communicate those things matters. And I think to to Dr. to Redmond's point, you know, yeah, I mean, there are schools that sometimes they have a they've had bad years and we've noticed significant trends and and shifts in in the way that those buildings have operated and then other buildings pop up and you continue to work on it on an ongoing basis and um you know, yeah, we're when you talk about how do we use this survey? Um, you know, I a number of our leaders said specifically, are there comments about my building? Are there things specific to my grade level? Is there feedback that I can get that I can help to to better serve our students and to better inform our parents? >> So, more to come in August. >> Yes, absolutely. >> Thank you for your time. >> Absolutely. >> We are going to move to item 11. our agenda this evening which is a close session pursuant to Minnesota statute section 13B.05 subdivision 2B. I move to go into a close session for reconsideration allegations against employees to employees of the school district. Is there a second? >> Second. >> We have a motion by Peterson, a second by Roie. Any further discussion? Seeing none, all those in favor say I. We have now close session.