--- title: Microsoft Word - 701 Establishment and Adoption of School District Budget.docx date: D:20260609161435Z00'00' --- ## Big Lake Schools Policy 701 Page 1 ## ESTABLISHMENT AND ADOPTION OF SCHOOL DISTRICT BUDGET ## I. ## PURPOSE The purpose of this policy is to establish lines of authority and procedures for the establishment of the school district’s revenue and expenditure budgets. ## II. ## GENERAL STATEMENT OF POLICY The policy of the school district is to establish its revenue and expenditure budgets in accordance with the applicable provisions of law. Budget planning is an integral part of program planning so that the annual budget will effectively express and implement school board goals and the priorities of the school district. ## III. ## REQUIREMENTS A. The superintendent or such other school official as designated by the superintendent or the school board shall each year prepare preliminary revenue and expenditure budgets for review by the school board or its designated committee or committees. The preliminary budgets shall be accompanied by such commentary as may be necessary for them to be clearly understood. When projected expenditures exceed projected revenues, the school board may consider use of an available fund balance, if one exists. B. Expenditures shall be reported in compliance with Minnesota Statutes section 123B.76. C. Prior to July 1 of each year, the school board must approve and adopt its revenue and expenditure budgets for the next school year. The budget document so adopted must be considered an expenditure-authorizing or appropriations document. No funds shall be expended for any purpose in any school year prior to the adoption of the budget document which authorizes that expenditure for that year, or prior to the adoption of an amendment to that budget document by the school board to authorize that expenditure for that year. D. Each year, the school district must publish its adopted revenue and expenditure budgets for the current year, the actual revenues, expenditures, and fund balances for the prior year, and the projected fund balances for the current year in the form prescribed by the Commissioner of the Minnesota Department of Education (Commissioner) within one week of the acceptance of the final audit by the school board, or November 30, whichever is earlier. A statement must be included in the publication that the complete budget in detail may be inspected by any resident of the school district upon request to the superintendent. At the same time as this publication, the school district shall publish the other information required by Minnesota Statutes section 123B.10. E. At the public hearing on the adoption of the school district’s proposed property tax levy, the school board shall review its current budget and the proposed property taxes payable in the following calendar year. F. The school district must also post the materials specified in Paragraph III.D. above in a conspicuous place on the school district’s official website, including a link to the school district’s school report card on the Minnesota Department of Education’s website, and publish a summary of information and the address of the school district’s website where the information can be found in a qualified newspaper of general circulation in the district. ## IV. ## IMPLEMENTATION A. The school board places the responsibility for administering the adopted budget with the Policy 701 Adopted: 2.22.18 Revised: 5.25.23 Revised: 2.26.25 ## Big Lake Schools Policy 701 Page 2 superintendent. The superintendent may delegate duties related thereto to other school officials, but maintains the ultimate responsibility for this function. B. The program-oriented budgeting system will be supported by a program-oriented accounting structure organized and operated on a fund basis as provided for in Minnesota statutes through the Uniform Financial Accounting and Reporting Standards for Minnesota School Districts (UFARS). C. The superintendent or the superintendent’s designee is authorized to make payments of claims or salaries authorized by the adopted or amended budget prior to school board approval. D. Supplies and capital equipment can be ordered prior to budget adoption only after communication with the school board. If additional personnel are provided in the proposed budget, actual hiring may not occur until the staffing plan is approved by the school board. Other funds to be expended in a subsequent school year may not be encumbered prior to budget adoption unless specifically communicated to the school board. E. The school district shall make such reports to the Commissioner as required relating to initial allocations of revenue, reallocations of revenue, and expenditures of funds. ## Legal References: Minn. Stat. § 123B.10 (Publication of Financial Information) Minn. Stat. § 123B.76 (Expenditures; Reporting) ## Minn. Stat. § 123B.77 (Accounting, Budgeting, and Reporting Requirements) ## Cross References: ## MSBA/MASA Model Policy 701.1 (Modification of School District Budget) ## MSBA/MASA Model Policy 702 (Accounting)