e e e e e e e e e e e e e e e e e e e e e e e e good evening good evening good evening even hey everybody he can everybody hear me yes your sound is sorry I had to get my uh charger pour out of my car I'm using my phone for the Audio I back okay we are still missing council member Hansen and otherwise I believe all our present hi Michelle you're on mute yeah I've been here though you said you were missing me I just I said I meant Carlson I'm so sorry okay like okay Chris welcome see you hope you had a good good trip last week sa back from the mountain exactly it was very good thank you very good okay let me one second my mad mayor what was that M may we don't have um we don't have um council member Carlson she possibly using the other zo l the Old Link Link the [Music] workshop texting me me I just got an email from the school district okay okay okay still don't have Carlson on the list I got link sent [Music] I just emailed requested reeded should be should be should be oh here she is oh here she is okay here she is is great great well with that well with that I'll call the meeting to order Adam would you please call the would you please call the please call the even though we're virtual an important if everyone would join me in say the Pledge and now if we stand up stes stands Nation andice here here member doll you're muted you're mut M I'm sorry here I'm sorry here to hear me say theedge he theedge okay great okay great uh so that takes us to the approval of tonight's agenda does anyone have any question if not would someone like to make a motion to approve tonight's agenda make a motion we approve AG thank you John second I'll second it I'll that takes us to our announ for theth a will be awarded for effort possible for talk about um items that are not on tonight's agenda with that uh yes we did look at heard heard you'd like to well thank you City Minister B mayor and members of council and members of the to be hereon to Beed attorney of as I indicated to Mayor city council met in August I look forward to ative relationship working with for a long time to come excited to be here and get City are there any other members on evening or our Zoom confence that like address okay like we do have some M May to your name address for the record but we have any takers this evening all right so with Chris on board and our administrator being in Zoom we still there's sometimes there's a bit of over overlapping and delay in comments so just to make thee have big agenda in of us to make it flow really nicely I will make sure that I call M of the council to ask questions or comments about the topic at if you want to Circle back and please raise your Handa The Zo capabilities at the bottom and we will Circle back and make sure that get addressed CH if I can ask you br to my attention that would be all right all right so then takes us to ton agenda where we'll consider resolution adting items the July 22nd 2020 city council special meeting minute August 3rd 2020 city council worksh minut August 32 City meeting Aug building Zing special eventory theing a volunteer paid on call member of the fire department and a letter of credit reduction request by Madame Holmes for inspiration third and fourth additions does anyone have any questions comments or additions to the consent agenda if not would someone like to make a motion to approve I'll make a motion approved in tonight's consent agenda thank you Connie is there a second second okay that goes to John do and Adam thank you madam mayor council member Carlson I council member doll hi council member Hansen hi council member Buckley hi mayor sores hi hi all right we do not have a public hearing this evening and our first um item of is to uh look at our update to the covid cares act funding under unfinished business so Adam if you please take the the lead on this item yes thank you Madame mayor um Can the council does the council still see the public still see my screen yes yes it should be the is it the car's act fund list yeah if you could remove your bookmarks we could see more of it okay thank you yes so uh with this is the the cares act funding the CRF has been you know since uh it's been something that's been discussed for the past several months um in the after the last uh council meeting uh the council asked for some more specifics on what the city is actually occurred um and other items that we have kind of in process and then a better breakdown of other potential expenses and uh during the during our our time of trying to figure out what programming and how to utilize the cares act funding uh we did learn or I learned from the uh from the league of Minnesota cities uh their Finance assistant Finance director uh Lisa SAA that because the city did not have a Economic Development Authority in place um that limited our opportunity to give grants to small businesses um we still did retain because of other legal uh authorization we have the ability to transfer money directly to other government entities uh such as the school district or the county um excuse me and we also have the ability under our uh the current law to give to other nonprofit um up to $50,000 a year um which is what we've done with outside of the covid uh we made a chamber donation in the past um as well as our community thread uh the B those types youth Service Bureau those types of community um for lacro better firms they're they're basically grants so with that we we started looking at how else can we get some of the money into the community and what that uh left us with uh because we didn't have an Eda it was it was a little limited uh but after discussing with the school um and the county uh as to how how best we can we can do that uh we we do have a couple different options um I did speak today with uh Dale sandstrom from the school um Council Hansen and I have spoke to uh principal wilch from Anderson Elementary um and of course I've been talking to uh attorney Nelson during this time uh we also received the city did receive a proposal that was discussed at the last uh meeting uh from Huntington Learning Center uh with uh from Michael Smith the regional director with a proposal to provide tutoring sounds like there's some I'm gonna ahead mute everybody um can everybody hear me okay still yes maybe maybe everybody mute while Adam's speaking um we received the city received a proposal uh for some B some some of Bayport students to receive tooting from hunting te Learning Center uh from Mr Smith and uh we we looked into that a little bit more um we we contacted the league and the county um and I just received word back from the school district about about that proposal um it really wouldn't based on my uh and uh attorney attorney Nelson's assessment it really wouldn't qualify for the cares funding um directly uh providing it to the the uh because we don't have an Eda we're not able to directly fund it to Huntington Learning Center uh but I did learn from the school just moments ago that they have they have had they've been in touch they've been working with uh Huntington and they do utilize Huntington for uh some of their tutoring um and so they they've got a good relationship already established um and so if the school were to have an agreement with them uh they could they could utilize some of the funds if the city were to opt to uh provide some of the funds to The District in my discussion with the uh interm Finance director for the school district today um he he's relatively I don't to say new but he he didn't have a great grasp on how the funding would work but he was going to go speak to um the the people on his side and find out some more information um he said that there were other he asked specifically about Huntington um if that was something because I mentioned them um and he wanted to know if that was what the uh City wanted to do I asked him I said one of our concerns with providing money to the district is the city would like to you know prioritize or you know give pref reference to Bayport students um you know we have the school not just in the city but actually across the street from the city hall we have a very close working relationship with the school um our law enforcement is there um and they they're work very closely together uh so we'd like to keep the money in the community if if possible we can't demand that we can we can request it you know make our preference known and he said that the only NE not negative but challenge with that is if other cities other schools hear that you know bay port's getting additional funding how come we're not you know that can create create a more of a political problem for them um but it it's not necessarily an impediment for the city um so uh the information I received just during our Workshop uh from Rachel Larson was that they do work closely with Huntington and so if they the city were to give some funding to uh the district they would they would try to focus on making it possible for Bayport you know to keep the money in the community um so I that's I just got that information um but the city isn't really able to give the money directly to Huntington so that option um is not an option for us but we can do it through this conduit uh with the school district if that's what the uh Council would like to do regarding the actual money um I'll go through just very very briefly I'm not going to go through to every line item uh but I did break down the incurred cost the scheduled cost basically in process um and the potential expenses still um out there just as a reminder all the expenses have to be spent by uh mid November 15 mid November anything left over from the city's allotment would then be transferred to the county and December 1st the money then goes to the state um so the county has a very short window to utilize those funds um but our our uh our time frame is basically till November 15 and as of right now it needs to actually be spent that means either uh invoiced and paid or paid um it can't be unless there's a delay due to distribution because of covid um the money needs to be spent by November 15th so under personnel uh this is one of the hardest to I to identify only because there's there's there's funds that are still uh out there potentially um with the back to school we do have a couple staff people who are not able to work remote um that will be eligible for additional paid federally mandated paid administrative leave um or federally available not mandated um to the ffr FF and and uh we have our unemployment cost that we've already incurred uh we don't anticipate any further but that that's always subject to change um the you know the legal advice that's an ongoing issue but that's a fairly small uh amount the one item that I just want to point out that I brought up a couple times is the public safety wages and benefits uh under the federal guidance and some of the more recent discussion the police and fire wages and benefits are eligible um if the city council deems them to be uh related basically from mid- March to Mid November for that time frame um those come out to about $640,000 uh for that time frame it's obviously public safy is a significant uh budget number um those those figures have not been calculated into any of our incurred or scheduled um because the council the council has not identified uh as a group that that's something that it wants to spend the money on our allotment if you recall was only 293 total so we could have spent all of it on just the public safety wages um that's that obviously is not where we ended up there are some cities that are that have done that um I wouldn't necessarily recommend that but that that figure is there um moving on to the personal protection equipment uh that's the things like you know the mask the gloves uh the shields glasses um that's a relatively small number uh we we got a good supply of most of the materials when the pandemic hit um there's some of the discussion that we've had about additional plexiglass Shields at City Hall um potentially in the chambers similar to the the county um those are on there but again that's a relatively small number uh the cleaning you know again that's in the just that under $2,500 figure that the city's already spent um we do have a pretty good uh uh Supply it's something that depending on how long this goes uh the pandemic as of for everybody's knowledge which they already know the city Hall's closed the libraries closed to the public um so it's by appointment only and uh we you know we we wipe things down um but we're not not having to do daily cleaning of every potential surface um we did buy a couple of the hand sanitizer stations uh which are the non-touch those are a little more they're more expensive than just a hand pump but they are are being used when we've had people here other equipment so those that that's a lot of the just the basic stuff other equipment that we've been looking at um the city did purchase several equipment cleaning sprayers and these can be used for equipment uh seating areas uh they're they're using our vehicles both for police and fire uh they're incredibly efficient uh you it takes a separate solution uh sanitizing solution but you it's basically a battery operated gun that you can spray down an entire vehicle cab or entire vehicle um you know feeding area and it it doesn't leave a residue it uh it supposed to be as effective as you know hand wiping it um but it makes it much more efficient those are $1800 per gun um so we we may want to get one more so that's on the potential expense uh just because uh I don't know how durable they are we haven't had we've have two right now I'm sorry we have three actually we have two one for police one for public works and admin and two for fire uh but that could be a potential another purchase uh just because we have we are using them um all the cleaning supplies for that those type of things are there we had a little bit you know very minor additional election supplies for the distancing um the individual SCBA for the fire department was on there and then the individual radios with the microphon so those don't need to be shared uh those have been ordered um they we have not actually paid for them yet but they are in process um moving on to the other technology this was a big one and this was one of the main um intents of the cares act funding was to make it able make these cities able uh to be able to work remote when possible and provide services continue providing Services uh through other means than in person um we do have you know for the for the Public's knowledge we bought some iPads for the council to do electronic packets we bought additional computers for some of the staff um the the fire officers each had instead of going into the fire station to do their uh their reports and work uh they obtained some laptops um we did have to pay for the the remote software for staff to access that um one of the things that and so there's additional software uh the zoom subscriptions we the city has three of them those were all eligible and included uh one of the items that you'll see listed on there which is the council chamber upgrades for distancing uh Council M Hansen had asked in our previous meeting um what those were and we had additional microphones on the list that's what that uh $500 is for the scheduled the I met with Val access last week and a thirdparty consultant uh to be able to do hybrid meetings um as the council has experience firsthand when you have more than one person in a room you get a feedback loop of this audio and it makes it incredibly difficult it's not just Bayport it's all the cities you know Zoom wasn't initially uh designed to accommodate that type of meeting um but if there the the estimate is between 15 and $20,000 to basically purchase new audio equipment that will for the future um but that will allow the city to have these hybrid types of meetings where either all or a portion of the council and staff can be in the meeting and there can be additional uh you know the public or additional council members um outside basically meeting virtually and it wouldn't you wouldn't have the audio issues uh that we're currently having um so I just met with them last Wednesday we're supposed to get a quote by this uh by this week um but their rough estimate was between 15 and 20,000 for the additional equipment um to be able to do that it's something that I don't think we're going to be going back to um not going necessarily going back to but I think this is going to become the new standard for a lot of different meetings I know the you know those special accommodations made for covid because it's a health pandemic for not iners meetings uh but I'm hoping that the legis allows uh a little more flexibility now that cities have demonstrated that these meetings despite the technical technological issues that we occasionally have they they can be done business can be conducted electronically um and the hybrid really was going to be the best way to do that we you know there may not be residents who want to come to a city council meeting to participate uh but this would allow them to more people to participate from home uh you know facing potential conflicts with their personal life and still participate more with City business so that's something that I definitely would recommend that the city do uh expend that money to make those upgrades it will serve the city in the future um as well as during covid um and again the the website uh we're working on making those upgrades uh we're going to basically do a complete website overhaul um and uh potentially or not potentially but as part of that it'll be better communication um better user usability um online payments as well as uh we're looking at adding the online forms and Licensing uh applications um again to make everything easier for the public to do outside of iners moving on to other potential expenditures um this was some so we're almost at the end um the fire department did uh recommend getting an additional gear washer um instead of having to to wait they it would allow them to uh wash their their gear quicker turn around and make sure that's clean um that as the installed cost this has not been ordered but it's it's on the I guess the not the wish list but the recommend recommended potential expense list is the 21,000 um we're in the process working with our safety consultant to upgrade the locks that Public Works uh to make them non-touch uh which did last or actually it was very beginning of this year um at City Hall the same type of same type of upgrade which has been uh very positive and then I just put on there instead of doing a different HVAC system in City Hall it's just a better air filters um for our existing HVAC um as a potential I would recommend that so that leaves the basically non- city funding um and I I apologize if it's not entirely clear but so we've already spent the 500 for the chamber donation on top of the additional or the regular donation because that was already budgeted um so that wouldn't have been eligible but the 500 that we did add as part of the rally in the valley um that's already incurred we don't have anything in the uh in schedule yet that's why we're here tonight and so with the nonprofit organizations uh that we are eligible under existing law to give additional donations to uh through our city Authority um that leaves us about the 45 or 4 just under 145,000 um the money that we've already committed to uh is not part of the cares funding but like Community thread uh youth Service Bureau um the chamber that comes out of that 50,000 that we're limited to per year and so depend on what other potential cost that the council authorizes or approves or is okay with that leaves us anywhere between 140,000 and just under 990,000 the 87370 so that and again none of that assumes that the uh Public Safety wages or benefits are included um so that the uh those are the basically the two figures that the council has to work with if it wants to give a portion of that to the school district or give it to the county or hang on to because there are potentially additional um changes to the program which has made this incredibly challenging to start with uh or later in the year anything we don't use again by November 15th will have to be turned over to the county um so hopefully that was a little clearer than previously um but essentially the if the if all the the potential expenses that the city um the staff has identified are approved uh that leaves um the the 140 to 87 so with that I I ask for what questions or clarification is needed okay so let's start um Michelle do you have additional questions I do have some um I guess I was a still a little confused by those last that non- city funding section um since that's what we were just talking about so we could potentially give 44,500 to nonprofits we could potentially transfer funds to other governmental entity I guess I'm confused by that range there and then what that bottom Total Line means so excluding Public Safety I'm I I agree m I'm confused by those two items that they transfer to other government agent entities I feel like those should not be part of the picture yet because that's what we still have to figure out like so what do we really have to work with I thought I took the 131 and I subtracted it from the 293 but that's not right the you the total was the 293 of the 293 55 150 has already been spent that's it's been paid we've also year marked 98,000 that's that's committed so that is in and a big p the 77 of that is the radios so that's technically spent already too yes that's order Plus for plus 55 yes okay so that we us either 139 770 if none of the other potential expenses that staff has identified are spent that's the most if if the council says don't spend any any more on any of the thing that anything that we've identified that leaves 140 or 139 if we if the city if the city council allows staff to purchase some of those um some of those items all of if if the Cil authorizes to purchase all of them other than the public safety because that was in there so that's why I said excluding the public safety wages that leaves just under 990,000 to 87,000 okay so if you add up all of the potential expense column and subtract it from the 293 in addition to subtracting the 153,000 we've already spent basic basically it leaves us with 87,000 370 to spend but there's certain line items we may say we don't want you to get a new city hall air filtration system and that would take $800 that we could spend somewhere else okay I think I get it now thanks for clarifying that um because I know we you know you and I did talk to the school district and there was in addition to the tutoring thing that we talked about with Huntington um they're also in need of um Chromebooks for the kids which was surprising to both the principle and me but um did you get a chance to follow up on that at all to learn if this the school district's actually gonna give them the Chromebooks they need or yes during my so during my conversation uh with uh the school today uh the Dale sandstrom uh the interim Finance director uh the school he said he had to check on it um he wasn't clear as to what technological needs are still needed he did identify that uh there's the home devices the devices that they are going to need to send home um are a potential need uh he said he would have to check to see what Anderson doesn't have or has he also said that um the you know anything that the that the uh that accom that helps with the distance learning uh would be because obviously every every other day as of right now they're doing that um he he said he was he was happy uh the potential space accommodation he said the only challenge with that is they whatever space that they potentially use they would have to have their ground facilities to participate and make sure that everything is uh okay with it that it's approved um so what you're referencing is is like them using using the library for classroom space for example is what you're talking about the library or even just the outdoor space um or even the outdoor space yeah he said that they you know if they do we had discussed part of Village Green if they're going to have a space there um kind of designated now I'm sure the inspection wouldn't take much they already go to Peril Park you know so they've at some point Unown to me they've inspected the spaces they already use um but he said they would if he he thought it was a great idea but he would have they would have to have their facilities and grounds people make sure come and inspect it to to make sure they knew what they were what they were where they were having it um they couldn't just have a teacher take a class out there the uh interesting but he said he was gonna check he actually told me to go speak to the principal at Anderson to find out what they need and I said that we actually already have done that and we were waiting to hear back additional but my understanding was that last time we spoke to her she was she hadn't heard anything from the district from the district level as far as what they you know what they were going to be provided um so it was a bit frustrating to not have that that information um when I spoke to him today um I don't know he's the one who's been handling the or as a finance director he's handling the cares funding but he said that uh Miss Larson Rachel Larsson is the one who has been kind of doing a lot more of the leg work on uh additional resources that they're trying to utilize or capitalize upon securing um and so she was the one who had spoken to Mr Smith um I'm the one who mentioned that him and so as I said I did receive an email from her tonight um during our Workshop that you know anything they they do have very close relationship with Huntington um and so they they'd be happy to um take City money to you know facilitate that further um whatever it's interesting Adam that like it's frustrating for us to try to figure out how to you know help the school because of what do they need and the principles don't even know because they don't know what they're getting from the district so it's a bit of a mess which makes it hard for us to try to help yeah they're pointing at each other I got it you take it type deal yeah it's I think that's the whole system let's let's just um the is good there on what we're looking at if we if we um I still feel like we have so we had left the last meeting hoping to clarify if we did some Outdoor Classroom space for them at um Village Green what that might look like I don't feel like we have a good sense of that other than we could purchase more picnic tables which would benefit the city in the long run as well so that's something I think we should put on the table because I think our city could use more picnic tables and if it can end up being paid for through this that would be great um and then the other just one broad question I have is that $640,000 that has been listed as a potential expense for the um Public Safety wages and benefits is that everything that we would have paid or is it above and beyond what we would have paid because of the covid because it feels weird to take all of those wages that we would have paid and we expected to pay and then have them be I mean not that we could because we only have 300,000 or whatever not 640,000 but I feel like we need to know what what has and it would be really hard to calculate but what is the extra that we've had to spend in wag and benefits because of the virus you know because that's an amount that I feel comfortable covering with these funds and that cust Hansen that's been part of the discussion and at the various levels um and that's why just recently uh there was some you know further discussion on that because initially the the question to that is is it only the you know is it only the amount of work that the officer or firefighter was doing abnormally or outside of you know be just because of Co um and the the latest guidance was basically saying it's all just because their entire job is different and every call potentially has you know the potential exposure um it's e and for accounting and auditing purposes it's e they're just allowing you can just claim all of it um it's if the again it comes down to the you know the chief not the administrator the the chief executive essentially the the mayor and the council if they identify that these wages are in response to covid um the city can claim those the we are we have not we're not able to identify which you know out of it one hour of police time or firefighter call time you know which minute for which portion of that were only related to co it's and I think that's what they identified that it's too difficult to try to parse those out um yeah I'm surprised they didn't give us a percentage of something you know like say well assume it's 10% of all the wages or something just to it feels weird to assume all of it but then Michelle it's gonna bite us later is what I I fear but okay so maybe in that thought process of a percentage um you know and I want to make sure that we're getting to to all the council members of you know their questions but something that we may want to think about is we have what we've incurred we have what's planned so that's at 153 plus so then you know yes or no do we want to cover the 139 that the staff has asked for or the the net that um the staff is asked for in the third column and then if that leaves 87,000 how would that be spent would it all be go to a nonprofit or would it be some of it to cover um Public Safety wages and a portion of it going to a nonprofit and we could just say we want 30,000 to go to the school district and and then have a detailed discussion on how that 30,000 or or whatever that number is gets parsed out so that sounds good I think we're still unclear on what the numbers are though because I don't know that it's 87,000 that's left Michelle it is if they if we agree to let the city do the extra expenditures then that's what would be left but Adam I have the one my one question is that 44 44,500 you know and like like you use Community thread the other expends do we have more of that so of that 44,000 right we can give to other nonprofits yeah so the excuse me so the the the money we already gave to community thread you Service Bureau um and the the the 500 that we had budgeted for in the 2020 budget for the chamber that money we legally have the authority to provide that money to nonprofit um and so that because they do good for the community you know it's under the public purpose expenditure law that we're allowed to do that um and so the 500 That We additionally gave to the chamber that was under that same Authority but it covid money because it was not budgeted so that was the difference between 500 we budget and the 500 we did not budget the council had the reason that's in there is the council has up under law they have they can do $50,000 up to $50,000 every year to nonprofit to these organizations and so if anything not budgeted that we you know we've already done the budgeted part if uh anything not budgeted that the city also wants to give to these the community based organizations um that the balance is B basically the 445 and so that money out of the either the 139 or the 87 44 five of that it would be eligible for the nonprofits so we could give to give more to those nonprofits right is that what you want to give $10,000 more to community threads the council has or whichever you know whatever nonprofit the council already has the authority to do that so that that is potential that is possible um it's not committed it's not you know it's it's a potential expense um but it's the cares I that to work with as well just a second just a second So Adam what is the total of our incurred our scheduled and the potential expenses that staff has recommended as a total not with the extra wages and not with these other nonprofit types of items what um what is that total the uh the one let me Cur scheduled and the potential expenses recommended by staff what is that total I believe that's what that 131 870 is yeah it's the 293 it's the it's 206,000 okay so let's go around to the council right now does does everyone want to cover what staff has recommended as the 206 I I feel like we're going to be here for three hours if we keep going through over and over so is there anything in that 206 that the council just doesn't think that we should cover so right now just to clarify we're not talking about any of the non- city funding lines just any anything above that right anything above that I am fine with all of that okay thank you Michelle Connie and I'm good with the all of it okay John and John joh fine with it John Buck John Buckley did you say yes yeah I'm fine with that okay thank you so much and John do is he on mute I hope we didn't yeah I've been I've been trying to mute because there's so many background noise um yes I agree with everybody else okay so now we have thank you so much John so now Adam we have 206,000 spent so and we had 293 so the balance is open for nonprofit and wages no wait the 206 is just the potential expense you have to add in we've already spent right the 206 the 206 was everything okay I just sorry I'm lost in the math it's difficult so Adam confirm one more time the incurred scheduled and potential expenses that have been detailed by staff equals $26,000 correct okay okay so that leaves us an amount to dedicate to nonprofits of school or other and wages so let's have that discussion and that number is approximately $887,000 right so we right give or take but just so everybody knows what we're dealing with here or at least I do than you okay Madam Madame mayor and members of council um on the point of uh nonprofit I I just wanted to add one thing and and it wouldn't be expenses or donation to any nonprofit the the 50,000 Mark is for uh nonprofits or organizations that are dedicated to developing the economic or agricultural resources of the city you know one example of that would be um a development Society like the Chamber of Commerce but it's not any nonprofit that that could get the uh a donation from the city either has to be related to that or there has to be specific statutory Authority for the donation um one example is food shelves um can receive donations from City another example is Artistic organizations but not every nonprofit would be eligible for a city donation yeah for that clarification and that makes sense already that we already participate with um yeah so there's a lot of nonprofits out there that would not be know they're technically a nonprofit but they're not uh got it okay thank you Chris noting that so what what amount does the C the council feel comfortable with putting toward nonprofits school we'll figure that out later and what percentage if any do you think should go toward Public Safety wages so let's throw that throw them out as percentages right now and then we can get into the details I got a couple questions may go ahead John Beckley um one is the school district I know we want to give money that would trickle back down to the Huntington which is a a franchise private for profit business which I've heard nothing but very good things about the Huntington C um the other one is what is there any families in Bayport and that are financially strapped or is the school district responsible for getting iPads and laptops to the children I don't know who's paying that bill I mean we're all paying through it through our taxes for the school district but I've heard from other parents in even my own children and grandchildren is some of the expenses occurred they were supposed to go out and purchase these laptops and notebooks but they waited too long so the problem they're having now is availability they're they're looking at months if not longer to get the laptops or whatever to these children and I was just wondering is I mean we have in our town alone we have people that are financially strapped including you know you have people that have been laid off so if it's going to be a cost burden to these family in our community I think we should help them out to utilize whatever Avenues we've had which I've sent you know I've copied Susan and Adam on that is take care of our own before we start dividing out or guaranteeing it's going to go to a Bayport resident I mean that's you know the Huntington is a great organization but I think under the circumstances the city we're kind of in a a very bad predicament where a lot of people don't know what Avenue to take which which is understandable but I think the the ear Market I would say you know look at what the district's responsibility financially is and if it is falling back onto the parents of these children then I think the city should step up and help them out financially and then the rest of it or a large portion of it should definitely go to the food shelf in our community that has been inundated with newcomers and new distribution centers so I would I would definitely you know it's my two cents worth and I think that's $887,000 is a lot of money and if we can Offset you know increasing the taxes or helping out people that are financially burdened by this in our city I think that's where that should be our number one Focus my opinion John I think that's a great idea I just wonder how would we go about you know deciding or discovering or figuring out what K I mean at what point do we find out who these families would be is I see as a challenge and that's I think the way why they were pursuing the route of going through the school butre it's very good point um Chris I mean that that's a very complex proposition um what's your opinion on any kind of direct distribution from the city to Residents uh thank you Madame mayor uh council members I haven't seen anything that authorizes a government entity to provide direct cash assistance with this money uh as far as as far as that can is concerned I haven't seen any treasury guidance or state guidance that authorizes straight cash assistance and I'm unaware of any other uh communities that are providing uh cash assistance for that reason I I don't think it's it's possible one of the things that was mentioned was um uh the need for laptops um uh for school AG children um understanding that there's a back order one of the things that's specifically mentioned is expenditures to facilitate distance learning are allowed with KAC money so that might be something that could be explored but um I haven't seen anything authorizing direct cash assistance um with regard to the comment um about the food shelf um a food shelf donation is something that could exist outside of the $50,000 Mark that we're talking about for um nonprofit organizations um um for providing uh food for free to needy families so so that's an option that's available that could operate um like that to some degree and perhaps fill some gaps so the you know I'm not maybe I misunderstood or I presented it wrong I'm not saying give the money to specific families but we would have to be and we don't have a the board that Adam was mentioning before we would have to go through an different avenue which would be the school district but I would think with the problems are having getting the electronics that we should be able to designate money through the school district specifically for Bayport residents and I don't know if that's doable on their end or I the legalities of it but I think you know we got until November 15th which is a very short window of opportunity here which I don't know any other way we could get the laptops or the I the notebooks out to them so yeah I and I want to make sure that if we transfer money over to the school district one it does go back to Bayport and two that they can actually spend it in time and it doesn't go back into some other bigger pool so um just would hope that they'd be able to do so do you have any um you know I need someone to start throwing out some proposals of of the 87,000 how it gets distributed just percentage wise is there an amount that goes to these nonprofit Charities like Community thread or food shelves is there a percentage that goes to school and figure out how it gets allocated is there a percentage that goes towards Public Safety costs that does in you know hit every Bayport resident household in our overall um tax levies just to do a rough yeah just to get us in a ballpark and then we go up down you know like the nonprofits around here you know between four and eight% and possibly for the school district if we can earmark it for Bayport res I could see you know 20 to 30% and divy it up but I would if we're going to incur some more wages that are specific to covid then I I would think we would have to put a percentage like you say we have a short window of opportunity here November 15th is just around the corner so unless somebody's got some different ideas on percentages well I agree with the 30% the school and I was thinking like maybe I don't know I was thinking like 8 to 10% to like the food shelf or or something on that Avenue okay so that would bring us up to 40% and then 60% where Connie that's better um do you think that I the other bucket that we have is Public Safety wages and I guess maybe I missed it but was there a figure that they were looking for in that area a dollar figure Who and the staff's not looking for a dollar figure for the public safety wages um it's just I listed it the 640,000 is what during that time frame is what both police and fire are projected to spend during that that entire during the entire eligibility period under the current parameters it's we're not looking for a specific amount of that um it's really going to be up to the I'm just letting the council know it's eligible uh potentially eligible if the council declares it um has incurred and uh it's a significant portion if the city wants to you know keep the money uh for City use that is an area that is we been told it's eligible it we spend it obviously every dollar that we are able to I want to say save or you know keep it in the city does have a trickle effect on the bigger picture um this year next year I mean this the city is spending money right um to deal with covid so got it okay now I understand that I get that now so I don't know maybe then maybe 50% of It Go to that and maybe we can look at I don't does anybody have any other nonprofit I know it has to be a specific one like Chris was saying but another idea or do we give a little bit 35% the schools so John doll what are your thoughts thank you Connie um yeah yeah I mean I I see the school issue firsthand with in fact today was a first time my daughter studied and and I realize it is I didn't get to take part in it because I was out of town but um it's intensive the the technology aspect of it and if there are families that that don't have this technology they are going to be left in the dust and it's a very real big problem so to me um if there's things we can do that can help the school district district out in that way that that's a huge priority for me um percentage wise I don't it kind of seems arbitrary to me but um certainly um you know 50% or something and I'm also very sensitive to the to the nonprofits and food shelves and things like that um you know so my low my lowest priority would believe it or not would probably be the city because I think these other things are just a a bigger need right now so um I I realized I didn't really assign percentages out there but that's kind of where I'm at okay you know um John Buckley did you assign percentages I'm sorry I think you did yours was like 4 to eight% and then it was 20 to 30% um Connie went up to 10% on nonprofits 30% School John doll is thinking more in the 50% range towards school um Michelle what are your thoughts can can I interrupt here Qui before Michelle is I noticed on the council packet that the fire department is looking at a new laptop for your training officer correct Al like purchased those funds okay so oh it's from the cares fund yeah okay okay that's good okay so Michelle what are your thoughts regarding percentages just to get us in this box Park area she's muted I mute I wasn't saying anything anyways um I'm still I don't know it's a it's really hard um I understand you know the public safety wages if we can make a dent in that it helps all of the taxpayers in the city but I kind of would like to Target the money more more since it's about Co specifically and I feel like the schools are a high priority because unfortunately our school system is a little messed up right now and I feels bad that we have to kind of bail them out because they weren't thinking ahead but I I guess I'm leaning towards a very high percentage going to the schools I'd probably do 70% schools and then 20% nonprofits and the rest public what is it 10 so do we have a um okay so I guess Susan when I say nonprofit too I'm leaning toward like valy Outreach like a food shelf Food Shelf things yeah yeah right unless anybody has a better but that's where I'm leaning I just know there's a lot of families out there right now that yeah I drive by it and it's busy I volunteer there and it's very busy um so with this and I understand I understand the whole need for the education how much confidence do you all have if that money goes to the school district that it actually gets spent in time and on Bayport because tring seems a little loose the whole guidance seems a little unsettled and I don't want to see that money go back and not hit Bayport specifically so what's your you know Michelle and John you feel the most strong about this allocation what's your confidence level I wish it were higher what your confidence level yeah that the money will be spent and it get back to Bayport specifically it for me it's not great um and I will be honest about that um I I I was really hoping for some specifics um from the from both the you know the school district you know principal will SEC um principal wic's in a tough spot because she doesn't know what the district is even giving her yet like didn't know how many Chromebooks they were going to have apparently they're down they're supposed to have you know three times as many as they do okay so what if so it's it's a mess what if we provide guidance to staff that X percentage is going to go toward the school X percentage is going to go towards nonprofits X percentage is going to go toward Public Safety and then H allow Adam and Chris to go and talk to the school again you know we know that the nonprofits are going to take that money and put it immediately to use we know that the public our Public Safety dollars are already being leveraged and and used it's this it's the school allocation which we all feel very passionately about but we have reservations what if we assign these percentages let Adam and Chris go forward and allow them to either just you know come back with a recommendation of how and guarantee that the school district will do what we ask of them or we bring those funds back and we reallocate them to these other two buckets I think that's about the best we can do tonight because we have two other big topics to get through and I'm not sure we're going to have the the specifics otherwise so if that would be the plan what are what are we comfortable with I'm I'm not comfortable with % being allocated over to the school I I'm not comfortable with leaving that much out there in undetermined um allocations I agree I would I would Bas 50% would be mine but I'd want at least a 75% commitment from the school district otherwise I would recommend lowering that amount so if we had 50% go to the school what would be and how do the others feel would that be satisfactory or not I would be okay with that because of the fact of not knowing having more definite answers and I guess I feel like um we know that the money that would go to the food shelf or B Outreach would go to where we want it to go I guess that's just how I'm mean not that I don't feel like the school needs it or could use it I just feel like yeah I don't think that there's any question that we all think that there are definitely needs that are that could be very well met with this but Michelle and John what are your thoughts you're very you know I know that this is really important to you is 50% okay yeah if that's the most you guys will be comfortable with then yes John you're on mute sorry that's a step yeah yeah that's a step I would like to see a little bit more but I'm not going to you know AR argue over th those little specifics um yeah um yeah it's so I mean I'm kind of on with Michelle on that and and I think we're on the right path here okay so we have 50% for schools and you know um John or Chris and Adam can do exploration there if they need you know if it looks like they need 5,000 more and we need to take 5,000 from somewhere else they can come back and let us know but if we have 50% for the other two for Public Safety and for nonprofits what are your ideas of of dividing that I'm going to start with Michelle I guess I just split it between the two 25 2525 sure anyone have any other percentages that they really feel strongly about I was gonna say the same thing as Michelle okay that's two John Buckley what are your thoughts I agree that's that's fair okay and Connie I'm okay with that I was going to go a little more on the one but I'm fine it okay so there's your gu think we have to be specific that it's Valley Outreach or do we want it to be more than just Valley Outreach so that no I think that they re well I don't that's my opinion is they reach out to a lot of the families and so and they do they've done good for years and years and years so I'm okay with it going okay I just want to make sure that staff is clear on what we're saying when we say nonprofit that we mean just value Outreach for that would we understand as a council that Valley Outreach serves a wider Community than just B obviously so right does community thread meet the criteria Chris Chris i' like you to comment on this but Community thread um we currently uh donate money to as the council knows um under existing public purpose public purpose expenditure law uh so my understanding was is that they they they would be eligible um they they do promote um they're not like the chamber that promotes the business uh the economic development in the city um but for the the general City Welfare um they uh I was just that perhaps I mean I know that they do a lot of transporting of seniors and getting them to doctor's appointments Etc I was just wondering if that was one way that they were being impacted with um well I can tell you guys from being on the community thread board for seven eight years that their budget is very tight I mean they it's not like they've got a lot of Wiggle um and they count on a lot of the donations um I guess I wouldn't mind seeing an extra even if it's not a percentage maybe a couple thousand go there they do take a lot of seniors to doctor appointments they you know they do have people that go shop for senior I mean they do a lot a lot of good not just providing programs but they do a lot of outreaching to our Senior Communities so what about they Supply school supplies to the kids yes they do stuff yes so how about of that 25% maybe 15% goes to Valley Outreach and 10% goes to community thread throwing out again ballparks just to what do you think I'm good with that okay so Adam did you get all of that 15% okay good all right I think we have covered our topic um and looks like staff will have all of the plans a bit extra for Public Safety school will get a nice bump and two of our are very um thoughtful and and uh reliable nonprofits will benefit so there anyone have any last any last comments about that okay thank you so much for indulging me and trying to move it the needle forward so excellent great compromise and discussion team I think that was outstanding so that would take us is there I'm gonna move on if there isn't any other further comment okay we're going to go to our next item of Unfinished Business which is to consider proposals for the city's waste hauling contract Adam thank you all right thank you Madame mayor members of the council um as the council recalls last month there was H we discussed having a make one change my cord here um the the cities in need of new trash hauler I presented the three options at the last uh council meeting the regular council meeting and there were a couple follow-up questions that the council had asked me to obtain information on um I contacted the haulers um also during that time uh Franklin RAC from rep Public Services uh reached out to me to make sure that the council was aware of uh a few points I sent those to the council um several of you uh replied back um I I do know I'm not sure if you saw uh Mr Franklin is here tonight uh virtually on the meeting um but the updated information I'm not going to go through all of the information that we already went over U but uh couple of the changes or couple of the updates um as I said uh Republic had made the offer um they asked if it would matter um in our DEC in the city's decision if they offered to have a design local team for the customer service um they also they also wanted to make sure that uh the the city you know appreciated the 4% uh rate increase uh over the next few years that was something that the council had asked about tennis and uh tennis was not able to commit to uh basically lock in a specific um rate increase uh Highland did have the 3% um it's the 3% waste increase and the 5% recycling increase um but tennis they just did not feel comfortable with all the uncertainty going on right now of the the costs that are out of their control um essentially the you know the the if there's additional recycling costs or if there's um if the county the taxes change or if the uh disposal site uh the rec changes theirs they did note that 20 20 cents out of every dollar in their increase is passed on to the um to the customer um Highland did confirm or affirm that they are not able to do Monday hauling that was something that the council identified as important uh last round um at our last discussion uh so that that option is only available from our current Hall of republic or tennis um one of the changes that I made for the pricing uh just so everybody could see uh a little more what is actually being charged uh I broke up the the fees and uh so you can see what if everybody can see the current page um the current fees are listed here and that's broken up into a waste and then there's recycling uh Republic is the only one that charges the recycling processing um if you recall a couple years ago that fee was added uh due to the increase uh in the recycling uh situation second cost situation um and then here's the government taxes those are standard across the board as far as the rat um and that's listed here the the County Disposal cost um that's just under 35% and that that is only for the waste and then the solid management was Solid Waste Management tax that's a state figure that's at 9 and 3/4% tax so those depending obviously vary depending on what the rates are but the the standard is going to be the rates are the same across the board um and so that gives you the uh for the various sizes there each of them offer three sizes I mean the waste the you know ranges for next year um from 26 for weekly recycling 2686 for Republic weekly recycling recycling that goes down to 2386 if we only do every other week as we currently have um but both Highland and tenets offered uh 2013 and uh 1950 respectively uh for weekly recycling on both of those um hey Adam one yes I know on here you're referring to everything the weekly is a either 95 gallon or 65 gallon but on the invoice we get from Republic everything is listed as 68 gallons so is there a typo or is that no that that's something that uh kind of across the board I don't I and I've asked about it it's it's more of a class the size container size um the the the pricing because and I I can't explain it in detail but the 65 gallon is the same as a 68 gallon um so I guess it varies between holler um and whichever container size they get uh but most of the communities include the 65 gallon as kind of the standard um okay for a 65 class kind of I think it's similar to like a TV where it's 55 inch class um I made that up but that's what makes sense to me um the one the one change uh the weekly recycling so Republic was offering the 95 gallon for their weekly recycling um which as as you noted is bigger or larger than uh currently uh tennis had the 65 gallon and Highland also had the 65 gallon uh for recycling sorry that's not noted um okay that yeah so your your invoice your bill may actually save 68 gallon um but it's their 65 gallon class the category um yep the the one other change there so there are a couple other updates uh Highland we I asked for further clarification on the alternative pricing and in my communication with the council um it there there really was no other clarification provided um other than just the the math which is you know clear as mud um the the big benefit again that was explained was just the transparency and I believe the council actually got a copy of that uh communication um it's the price may very well go up but at least then the customer understands why the cost went up or down or any adjustments um so it's really just for the benefit of I don't want to say everybody for the but the customer um but it kind of gets the the price increase uh off of the you know it's not just an arbitrary decision by the the provider uh there's actual data behind it um it does take time to get this and there was only one other city that had opted for this uh my recommendation would not be to use the alternative if when we get to that point if Highland is selected um I think that it would be lost on most customers meaning it it's a little too complicated for them to appreciate any benefit that they may be receiving um as because as as you can see it's not incredibly clear so um Adam I'm missing the you have the recycling bins listed here but what about the I mean the trash there's a trash bin and there's a recycling bin where yeah so the Madame mayor over on the far leftand side under that uh collection rates page there should be under the monthly cost there's three separate sizes okay and I'm sorry if I I I misspoke earlier when I just identified the 35 gallon I was starting there um yeah so those are the three sizes uh that are offered across haulers um and of course each hauler does offer you know multiple carts if you need or if you would rather go that way um and those additional charges were uh these additional card charges were listed here okay um for instance it is 314 if you want a 95 gallon garbage it's 3140 and an additional let's say that we had tennis for a 65 gallon recyclable every week it'd be an additional 30 so it's a total of 6 no no these AR these aren't price increases these are so the current price for your example Madame May it's for a 95 gallon cart this year uh it's 3140 is that the is that the garage garbage and recycling and recycling all together and ta all right thank you per and that's per month and so then if you want that same under the proposals the same 95 gallon class cart uh for tennis or for Republic you will go up to either 3692 with weekly recycling or 3392 with every other week okay uh tennis offers that 95 gallon cart for 2021 at 3019 and Highland was at 2741 so one of those are smaller containers smaller recycling containers right right but the trash container was 95 across the board are are are as as residents or as customers are we able to mix and match and choose bi-weekly or weekly or do we have to go all in one way or the other as a city it would be uh across the board all residents all customers would have to be yeah um both Highland and Tennis don't even offer every other week um that is they're they're standard is weekly um so we're currently as as you noted or was noted uh we're currently every other week under Republic um tennis is across the board for all their communities they said uh weekly and Highland as well they do weekly I can I ask one question Adam just to clarify the recycling container size that we have now from Republic is what I think 995 I believe the standard is 65 gallons um because everybody has the same size don't they recycling container for the recycling yes um I know there are customers who had requested smaller um for various reasons H they're still Char rate so they're going to weekly and they're goingon to make the C the thing bigger so it's going from 65 to 95 with weekly recycling I guess I didn't understand that but that was The Proposal um okay but that's true so I just thought well maybe we already have 95 I just wanted to make sure oh RAC wants to know if we want him to answer the question the the the the the bi-weekly recycling um you know the 95 gallon would be larger and perhaps that's what uh you know obviously if that's larger then maybe the bi-weekly recycling is good enough um that was one of the things that we've received probably I don't say the most common but one of the most common requests from residen is you know weekly pickup or at least more Rec pickup so I see what you're saying so they upped the recycling container to 95 for bi-weekly and weekly I'm not sure where are you are you sure Adam bi-weekly recycling from Republic well RAC can tell us because he's onine be 95 yeah is that what your question is yeah I'm trying to figure out under the bi-weekly recycling of Republic Services Under the RS alternative what size is that according to the proposal it was they just listed the 95 for both yeah yeah separate under the recycling it's it's 96 okay Ro it's 96 by week yes but what is the proposal okay all right it is 95 96 whatever so right now we have a 90 5 96 gallon one biweekly yep biweekly and so we're going to be going down if we switch to a different provider to a smaller but weekly recycling bin I'm sorry I didn't follow that question yeah if we switch to tennis or Highland the recycling bin will be smaller it'll be 65 y but it would be weekly it would be smaller than what Republic is offering or proposing we currently have what we have now is what I want to compare it to not what they're offering and apparently it sounds like what we have now is a 95 unless I misread what RAC just wrote he said 96 they're large they are they are large yeah my yard waste is 95 my recycling in garbage is 65 oh that's what I presently oh I have all three and they're all 95 he said that you can request a smaller one so maybe you did John Buckley no I've always had the 265s and in the yard was I've had for probably four years I think Republic's offered it and that's a 95 I I think mine are both 95s mayor and Council I've asked uh Mr RAC Franklin to uh respond to clarify what we currently have and what is being proposed okay that'd be great because I'm getting build presently for 268 65 and then the yearly fee I pay for 95 yard waist is RO on the phone well you can on I'm not yes can you hear me yeah okay I was typing sorry about that currently we provide a 96 gallon recycling cart unless a resident ask otherwise if they you know some residents in Bayport has asked that we've provide them with a 65 gallon and we'll do that but we provide 96 gallons and that's what's in our proposal for both weekly and every other week and how big is the waste one RAC just curious uh 96 gallons So Adam did a really good job of explaining uh okay kind of nor it's industry standards that we just use 35 65 95 95s are actually 96 gallon yeah that's fine I get that yeah it's pretty rare op to see someone with a 94 or 95 gallon but yeah is is are the are the people that request a smaller container are they build less or it's just a standard price regardless of the size yeah it's just a standard price regardless of the size I thought so I just wanted to clarify that thank you yes sir so you know when you're recycling boxes trying to get them in that tiny 65 that that does concern me well I'm not worried I think you can fold them but I guess I like weekly recycling regardless so that's a nice nice thing to see and I would like I'd like to see it stay on Mondays that is concerning to me um I think we're used to that but I think we could get used to a different day if we had a provider that was a little bit cheaper and had great customer service yeah Monday or I mean you're only looking instead of taking your garbage all Sunday night you take it all Thursday night I understand that I understand that John I I do but I think it's nice to have things cleaned out after the weekend and you know I think we'd all I think we'd all adapt I for me I know like just from having parties wish typically happen on a weekend you have a lot of a a lot of mess and stuff to clean up so for me it is nice to just from a personal standpoint get everything out on that Sunday night after having a you know having had you know some sort of a weekend get together and then you know you're good for the week but um we we could adapt and I'm also a strong proponent of weekly recycling we we have a heck of a Time ours is full every time and we barely make it every week we recycle a lot I agree so all right so it's we want weekly is there any I mean does anyone have any real preference here um I do okay go I I uh I I guess I'm in favor of the tennis sanitation uh week recycling we haven't really talked or their proposal we haven't talked about the cleanup day I don't know that it you know we've we've batted the idea around I don't know that we're ready to move forward with that so I guess I would just stick with their basic proposal and it's the cheapest and it's not the cheap Highland's cheaper than tennis uh yeah I can't deal but that yeah I should have said that but that that billing just turns me off you don't have to do that billing you don't have to do it that way John that was an alternative they actually give you a oh you're right yeah oh yeah but the uh the Friday pickup's a deal breaker for me and I think a lot of people for me the deal breaker is that tennis won't tell us what their increases are going to be I don't like that so I am willing to put up with a Friday and they also have lower like reviews if you read about them online I'm I'm leaning towards Highland personally not the weird system alternative Billing System just flat give us your rate system but that's that's my two cents I've heard very good things talking to other cities about well about tennis they've been very satisfied um Oak Park Heights has had them for quite some time and uh I do like that they have local support which would hope you know address our our customer service challenges I'm I'm not thrilled that it would be going down to a 65 gallon but I I am delighted that it would be weekly so um I you know I could make that work but I really do like having Monday pickup and I think the less change and disruption that we have for our residents in this process yes we could all get used to it but um I've lived other places where it's a a different week day and it's it's kind of just a mess Connie what are your thoughts um I'm e was gonna Echo a lot of yours I guess yeah we can get used to it but I think some people it's hard especially our older people to have to adjust to a different day and I and I'm really not in favor of a Friday day that's um I guess if I'd have to I would I'm sorry I lost the picture for a second you guys the screen um I'm and the other thing is I'm really glad I need to go with the recycling every week I think that's great um I guess is my second Adam is there any way for some reason I cannot see is tennis the second yeah scroll up a little bit Yeah well I'm yeah I'm trying but it's not I scr oh I there there there okay because I I wasna say I lost the whole picture before when I was trying to do that um okay so there now I can see what I wanted to look at so just for reference um Susan and any any others that may be listening because we recycle a lot of cardboard you are allowed to set that outside of your container I typically will tape it up as sort of a Bund as long as it's bundled that's what I was going to say earlier if you if you bundle your cardboards you can put it alongside the can um canisters thank you I guess I'm leaning toward tennis um basically because of the day of pickup you know um I am not sure though I don't about the unknowing but I don't know I guess I right now as I stand I'd go with tennis Adam do we have to sign a three-year deal is that why there's three years like the other two years um that yeah the uh if you recall one of the um one of the the reasons that Waste Management uh changed their mind declined to uh propose is uh it's a large commitment for the companies and so they they want amount of time to So Adam is the answer yes it's a three-year deal we we are plan a threee you saw if you saw in the or the The Correspondents from uh Highland he actually would like to do another six months at the end of the three years oh yeah so it's off the change would be not during the winter um yeah that makes sense but all all three of them were uh they all wanted a threeyear um so are we comfortable with tennis not telling us what their rates are going to be for the for a three-year contract that feels weird to me well I I guess I assume we they don't just blindly I mean say well we decided to move it up to $30 a year right we're that's sort of a negotiation what's keeping them from doing that if we sign a contract with them and the contract says it's unknown because things are variable I don't get it what was the response there Adam did they have a not to exceed uh no that's when they said that the uh you know for every dollar the the cost that they they can't control are they said were the taxes and the uh disposal costs um their their holler rates they can control and if that would be um if you saw that the the Highland they kind of broke out there um their cost were the the 3% waste fee and the 5% recycling fee um you know that's they they can kind of control those uh I I clat out asked Kennis you know that or I stated that you know the council has some concern over not having any you know completely uncertain wide open uh feat for future years um I would I would like to think and I haven't heard this uh in the past or for many of the other feedback that I've got um on tennis that they you know year two and three they Skyrocket um a lot of the the cities and the organizations that do use them or have used them have you know they've never said that was an issue um but I don't have a a dollar figure the one that tennis provided was for every dollar that the disposal costs go up um at the Ramsey Washington Recycling and energy center every dollar that goes up there 20 cents of that result in a increase to the customer um so that's kind of the the model that they use to make price adjustments what's o par Kit's experience as far as their raises and how long is how long is op par tennis um I believe they've had them for almost 20 years fairly long time um they've been very satisfied with them I talked to uh the administrator um he's been very very happy um so they consistent as far as stable with the market according to the they've been doing three to five year uh agreements as well um you know the the more if the city were to want to do a longer agreement with any of the hollers I think at any time they if they were able to guarantee you know longer duration of a contract they the the prices would probably be more favorable to the um to the the city um but that's obviously with doing a new hauler um that's always a risk so so how could we structure this so we could make a decision and get and satisfy our need of a like a not to exceed amount or percentage if they were if they were the candidate of choice I I mean I honestly I think that they should be able to at least say you know it's not going to be more than four or 4.2 or something there there you put could you put in there that per the other haulers industry standard if everybody's doing a three to 4% raise that we would not accept anything over a half a percent more than the market average that being too restrictive Chris can we do that if they're willing to agree to the language you can put some type of uh restriction in there I don't know if we could do the the market one but the the idea of not to exceed 4% if they're willing to agree to that um yes I I see no reason why that couldn't be included in the contract language okay and do we have to make the final decision tonight Adam um I am asking the council to uh direct staff we don't we do not have a contract to approve uh so the contract would come back in October or uh before then if there if the council wishes to do that um but I staff does need a direction tonight as to which holler to pursue a contract I've requested contracts from both um because we don't we I don't have any from uh the two that we don't have we have obviously our current agreement with Republic um but both tennis and Highland said that they use uh the County's model and we've reached out to the county and they are providing other samples that they have but we have not received those yet okay so I I staff does need um we have some time but obviously I don't want to wait until it's too late not too late but so we don't have time right so yeah I don't know so can um can I make a recommendation do you motion um make um make a motion oh well I'll make a motion that we go with tennis with the understanding from Chris and Adam that we could possibly look at a cap and Anna could probably tell me too right now is what is the typical increase been for Opark heits from tennis are they tied into a excuse me a specific amount or I unfortunately I don't have that I haven't uh I'd have to go back I want to say in previous year when I asked last year um you know to over year ago uh I want to say it was right in that three 3% range um if you recall Republic's increases were um prior to the recycling kind of change in the industry and this last year obviously there's additional covid expenses or changes um their increases have been in the you know two to 5 perc range as well um so I think that's been kind of the industry standard um when I when I spoke with uh administrator Johnson like I said over a year ago it was right in that 3% range um which is what you know Highland is proposing in theirs so but I don't I don't have the most this last update I know they disapproved on last year I would I then I would make a motion we accept tennis and the understanding with them would we not we they would not exceed 5 a half% Increase five and a half per year that seems I think that that's high but are you sure well if the normal rate now is 3% the other ones and Republic wants four I mean three and a half would be happy median yeah you said five and a half though didn't you oh I'm I'm sorry I'm looking at no three and a half okay you're quite generous there John generous trust me no three and a half% would be a cap and their basic proposal John not the alternative with the cleanup day base price that's that's Highland that has that not 10 yeah that's Highland that has that no there's a PS alternative as well yeah I was gonna say there's a a cleanup day oh the cleanup day price oh I don't like that idea yeah I like the idea of a cleanup day but I don't yeah we're not think we should I don't think no we can do the cleanup day but we don't have to pay for it every week I think that it's gonna end up costing us more that way than if we just do a cleanup day I would go I would go with Adam's recommendation as far as that alternative not doing it oh I think that was the Highland one he was talking about too but I think we're confused them okay it's it's tennis the regular we're talking about tennis the regular one now right okay is it is there a second on that if John's done with his motion I'll second it it's good enough for me all right Adam are you comfortable I'm fearful that three and a half Gonna Fly but three and a half percent yeah I don't think they're gonna go for it so so you can offer it but should we have an alternative so you can I don't know I just feel like if other like Highland's doing 3% for Waste 5% Recycling and we're saying they have to have a flat no more than three and a half and Republic is doing four I feel like we're kind of not being fair to tennis and they're going to come back and say no but oh I feel like four might be more reasonable as the cap but that's or should just leave under discretion of the administrator for negotiating yeah there you go but no more I think he would know better as far as yes or no or tell them no thanks okay so Adam I'll M my motion okay please reflect that do I have to second again yeah please second hey Adam and Chris are you are you good with that direction I am Madame mayor yes madame mayor members of council okay with some discretion there okay go ahead Adam what no I was just gonna say um I'm that's that's what I'll will be proposing uh to tennis and we'll have something coming back in October is the plan all right we have to vote Yes So Adam would you do the rule council member Buckley I council member d i council member Hansen I council member Carlson I mayor s ARS hi all okay okay very good now we're moving right along um we don't have any new business this evening but we do have our budget presentation to for three uh resolutions um the preliminary Levy the preliminary budget and the proposed Capital Improvement plan and um announce the public input 2021 budget and Levy um uh open meeting at uh the M 7th meeting so there's four different um items that we need to look at this evening so Adam please take it away all right thank you Madame mayor um members of the council I'm going to go to uh the back to the agenda packet the uh you actually go to the budget information I have a quick presentation that I would like to um give it's not going to be the full-blown when I was I I know everybody's going to be disappointed um but the full-blown budget presentation um so let me do that uh the the proposed budget is potentially going to change based on the council input at this meeting uh we did have a couple budget workshops um up to this point we had one immediately preceding this meeting and one of the items just to give everybody heads up was the amount of Fire Equipment uh Capital Savings Capital funding that the city wants to uh designate or put aside the proposal has $30,000 in uh the proposed budget had $30,000 um but the council asked to make you know what other adjustments can be made uh what other additional funding uh to make sure that future expenses that the city's covered uh we have several large items in the fire department uh that are coming down the line and uh just one thing I want to mention for the council at this time is this is year seven of our or 2021 will be year seven of the 15-year agreement uh with the other communities uh for fire service um so we will be reviewing that and that could have an impact on this uh this fund the equipment fund going forward um but we we deal with the information we have at this time so um the 2021 budget uh for the the rest of the council and the public um obviously the city provides a wide range of services police fire um building permits things have changed a little bit in uh during the pandemic um we're doing obviously a lot more uh electronically we're doing meetings electronically um but we're still providing all the essential Services building permits inspections inspect is our building official that we just re appointed um the you know we just reappointed uh not reappointed but appointed Chris Nelson as our attorney the all the other services we are providing our library it's not open to the public but we're providing uh books and other services other uh Public Service um through the library the uh obviously of course all of our public our public uh Public Works our infrastructure is being handled as well as out our Public Safety the actual budget and this does not include the library funds um I spoke with the library director and she we had discussed possibly increas in the levy um but we did not have a that that discussion never ended up being a formalized so their proposed Levy is 175 again this budget does not include any Library budget um they work with the the library board approves their budget Council approves the Le Levy um and it's all it'll be incorporated in the actual Levy Mount when we get to that but the proposed budget so this does not include this only includes the $30,000 in Fire Equipment um was an increase of a 2.23% over last year um the that's roughly about the 70 just under $75,000 uh a lot of that and I'll get to the next I'll get to kind of an overview of that um but we did some reapportioning um we did have a 3% wage increase uh due to contracts uh with our unions we had a 4.6% increase in benefit cost um our health insurance for employees um it came out to be a 3.4 million budget um last year it was the 3.33 as you can see there it's been relatively you know relatively flat it has gone up uh over the last six years six seven years um but there's been uh we Haven been getting things done we've been putting more money away in uh our Capital outlay as well as uh reapportioning some of the staff costs that were in water and sewer to general fund departments uh namely Parks um this year also I spread out my uh my wages and benefits across all the Departments except for fire um because of the the 3% limit that we have in budgeting due to the the uh fire contract um so there are some you'll see some of the Departments and the materials that you were you had in the packet uh some of the Departments came down or were almost flat and uh some of them went up because a lot of that had the addition of my salary being spread out differently reapportioned um the levy uh this is the again the proposed Levy is uh the 13085 576 now this is the this does not include the $175,000 Library Levy um but this is just the it's a it's a levy increase of $991,000 uh which is approximately the 7.52% and the reason for that uh there's we've already discussed some of it but uh our decrease in minspect revenue does have a Converse effect with the uh expenditures but it's not a dollar for dooll um I think s during some of our previous discussions I I did not account for the fact that those dollars are not Levy dollars to start with and so some of the that department expenses are but the it's not a dollar for dooll offset so it will be partially offset by decreases in the revenue um due to the construction buildout the city also received a I'll say a hit um we it's not necessarily a penalty but it's a fiscal it's a financial impact negative Financial impact for a fiscal dispar fiscal dispari being reduced by just over 32,000 almost 33,000 uh that is a direct impact to our Levy um and that is I gave the council some information on what just background of the fiscal disparities um it it changes year to year some years we go up 30,000 other years we in this one we went down 32,000 and basically what that is is a credit to our Levy um this year it it we did have a significant uh amount being reduced um we in the proposed budget we did not replace the the finance officer position with a full-time position uh with the recent kind of reapportionment um we are covering most of those duties the I I have identified that we do need some additional uh part-time staff uh in the admin Department um so I did add the one part-time it's a 20 hour a week uh position at the office support specialist position um so that is included in the uh in the budget um it's is significantly less amount than the the full-time position was um but again I already went over some of this the other the other big hit that uh I just want to make sure everybody knows about I know as Council and staff we've discussed it are estimated property values uh were at 5% uh the the preliminary estimate that all the residents received and the city received back at the beginning of the year and through the summer was that 5% value increase in market value um obviously every time the market value increases it takes less burden um off of the city's actions on the levy um when the actual uh preliminary amounts came out this the most recent ones that went from 5% down to 1.1 uh that's a very significant decrease in market value increases um not that's not a decrease in the market value which is we never want um but the the amount of increase that we were planning on uh did not materialize that has been adjusted down um these are for Residential Properties um but that that has a significant impact in our Levy um amount so uh those are the the tax rate if everybody recalls the tax rate is the percentage of the overall tax payment that just the city's portion so there'll be the school district the county and the uh the city um that makes up your general uh tax bill and if there's any other assessments Etc um as I noted earlier the library Lev is going to be $175,000 again and then the city's portion is the 1308 576 which comes out to the 1483 576 um ends up being a 7.52 increase in the levy the which is the tax rate is a 4.6% increase but it's still only at a 33.1 um it's come the tax rate because of all the recent gross growth we've had has I don't know if the council recalls but just since uh it was up at like 37 38% 39% uh when I started in 17 um it's come down every year quite significantly um so the actual tax rate amount isn't that isn't hasn't gone back up that High um but it does in result in an increase uh this year because of the the way it's working out what that proposed amount is it comes out to a 4674 increase in the median property tax uh that's the median valued home in Bayport um so this would be 4674 increase over 2020 um so with that I'm happy to answer any questions or go over any specific uh budget departments I did provide the council um let me I should I think I just went yeah so that we're back um I I wasn't planning on going over any of the specific line items tonight I know we've gone over that quite a bit um one of the items that I do need the council to decide is a final amount of the uh the Fire Equipment which does have an impact on the levy for every $10,000 uh over last year's so uh for every $10,000 an increase in Levy it's approximately 675 in proper property tax for the media and household um I can go back to the tax impact statements um which were included in the packet and this should give a little bit more I know there's a lot of numbers here a lot of figures um this number this Levy try to ignore this stuff on the left side as much as you can um I'll explain it best I can the proposed Levy uh with just the $330,000 increase in fire equipment was the one 483 dollar what that does is under the this is last year's or the 2020 median tax this is the proposed median tax their their property only went up as you saw the 1.1% um so it went from 263 300 to 266 um that's essentially the same house for our purposes if we add 10,000 additional dollars to the fire equipment that increases our Levy to 1493 instead of 83 and then you go from the 837 to 8:43 so that 95 so almost 844 that's 10 so that's a total of $40,000 uh in the fire equipment fund on over last year's or 2020 last year's budget so this year and so that's the those are the real dollars um impact that the council needs to decide how much additional if any um we to put aside for long term anything saved today uh does have an obviously an impact down the road um as well as today we've got some significant expenditures coming up vehicle Replacements um in the fire department over the next you know not just the next five years but the next uh eight nine years um and th this is prudent planning I mean this is making the investment now uh because that money uh grows and it instead of hitting you know anybody down the road at a much larger amount um this is this is the way cities save money for future purchases we've been doing this you know as for quite a while so this is the way that it's done um it's just how much of a buffer and how we we would if we leave it at the proposed budget just want to State this for the council's understanding if we leave this at the proposed budget we would need to increase it an additional $10,000 um with all things with nothing else changing $10,000 each year between now and uh 2029 to cover our current replace equipment replacement plan um obviously things are subject to change all the time both good and bad um we of course will be looking for you know other additional outside for that um but that's that's the that's the information on where we are so what you're saying the best scenario right now would be the [Music] $46.74 increase per year for the medium price home in Bayport I'm the the what I proposed with the budget is a $46 uh the the 46 um what that 4674 increase for the median household okay and last year it was what a 30 some dollar $33 increase on the medium price home um yes I don't have I don't have that right in front of me um but that's sound about right I'd have to go back and look um I know the the equipment replacement fund is a very crucial fund to have for a city our size and especially with the price of equipment always going up I know the tax stabilization fund I've mentioned to Adam before and even the mayor along with the I don't know what you call it now the 8 805 fund or the restricted fund used to be the yeah is there any way we could take some money out of there to either stabilize the increase or even lower it from $46 down to $3 some dollars the last year um counc M Buckley that's uh in my same as my earlier communication on this that's that's always a option for the council um what those funds are you know they I I would my recommendation would be to I don't want to say save them but not spend those gets we one of the things that we do uh we don't know in November we may you know we may find out additional information about our local government Aid um so there's still things that I don't think that we've it's a council policy as to when that threshold is cross um so it's it's always within the council I checked with the Auditors this week um or last week and it's it's because they're both part of the general fund um dollars they they can be spent at any point um the as long as we don't spend more than we have and we don't you know the decision when to spend them that's that's a council decision uh you know when would it be the most when would it make the most sense we do want to as because it saves it serves as a rainy day fund you know we want to I would recommend to the council make sure that whenever it chooses to spend any of it that it's it's the right time and not you know not early just to save a few dollars um I I don't you know I don't have a perspective as far as you know what the difference between $30 and you know $46 is on I know what those dollars would mean to me but you know I can't recommend two going there that money does you know any any expense out of our or any use of our uh our cash funds which essentially that serves as um obviously has an impact down the road it lowers our potential for investment our return um and that that money is kind of all just in our general fund so it does impact the bottom line um it's really as I said a question for the council to determine you know when that threshold needs to be yeah I was just curious if it would make that much of an impact and it doesn't sound and but I agree with you that to keep the money for a rainy day fund and I have a feeling we're going to be in the same predicament we had back in 2008 2009 when the state cut 40% of our LGA so I would probably you know for the service that we are getting for the residents here I mean a $46 increase on the medium price home isn't a bad compared to what we're going through with the rest of the country I mean it's it's a lot of money but it's for what we're getting for it I think we're very good shape compared to other communities our size so yeah I I would it was just a question thrown out there but I I think what you're recommending is probably the best scenario right now and in nine to 15 years from now when it comes up for the big ticket items for the fire department or public works I mean there's always grants available hopefully the FEMA will still be around and functioning fully like they are today so that'll take a that that'll be a financial you know lifing for the city so I think yeah what you presented here it's it's good but I'm just kind of looking at different Avenues and I know the other two funds that are there I think you're right as far as keeping it for a rainy day which is going to be so the state comes out with their projection for LGA what uh December or November uh there the next budget uh forecast is in November so it'll be it should be before our final um the final approval of the budget uh in December the to and Taxation hearing um December 7th don't miss it the uh so that the city should we're expecting and all the cities are expecting to with the November budget revision um to at least learn the fate of you know what's going to happen to the LGA um the in the previous couple I'd say the last well the last couple months um in the most more recent the the legislature hasn't even talked about that at all it hasn't even been on their radar they've been addressing so many other state issues um both with the the cares funding and all these other obviously the pandemic is across the board for everybody um so it just hasn't been on the on the radar um both the league and the Metro cities um and the governor said that he's you know he's committed to not you know cutting those uh City funds because he knows how important they are but he's only the governor There's A legislature that obviously has a significant role in the state Ian yeah right now the state's in a almost a$3 billion dollar deficit compared to where were a year ago well we're we are in a 2 point some billion dollar deficit right now were before I think after the first of this year we were a$2 and5 billion dollar Surplus I'd be they do have they don't touch in their surplus funds their rainy day funds they do have uh quite a bit to cover the majority of their deficit um I had heard but you know again are they going to use that now or hold on to it it's there's a lot of unknowns and so my recommendation would be um I don't know that the benefit of you know5 $10 in tax reduction would be worth uh you know dipping into those funds now um we may we may want it later but that's as I said the council yeah I agree once you explained it that way especially that particular fund I know that there's a lot of a lot of passion around that so I would definitely want to open that up for Community discussion before we possibly made that um went that route but it's good to always have open discussions and look at every Avenue and evaluate um I mean I know we've been looking at that median number but uh the overall tax levy increase is 7.52% is it's that's going to get that's going to get some notice it's um it's not a positive story even though the overall bottom line is not you know not a it's it's a it's any increases an impact um but this is the preliminary budget we this is the highest we can go by December we we could reduce it if we felt we needed to is that correct Adam uh yes so thank you mayor for bringing this up um I was gonna address this in a little bit but the so the preliminary budget prary Levy that is set now uh can be decreased between now and the final approval um in December December 7th but it can't be increased so if the council is uh kind of wavering on whether or not to you know save the addition or put the additional $10,000 or any additional uh money um I would air on this not air but i' I'd lean on the side of certifying the preliminary Levy at the higher figure because it can be reduced uh it can be reduced further than what's proposed um but it can't be increased so yes we we could we could find out you know negative news later this year before the December meeting and reduce it further or you know use other funds at at that time as well and reduce the levy um we just can't increase it at that time so this is kind of the the one shot yeah I I mean I'm very much a believer in Saving for so that we don't end up at a later date putting the city in a a negative cash position I strongly believe in Saving and and not spending where we don't have to I even if we added that 10,000 into um the fire equipment I if we needed to I'd look for other ways to reduce that 10,000 across the board that's my initial feeling but um Connie John Michelle we haven't heard from you Connie why don't we start with you this time um well I guess I'm okay with I'd rather start high and then if we have to decrease so um I'm I'm okay with going with the 10,000 okay Michelle what are your thoughts um I'm not sure this is the year to set aside that extra 10,000 but if we're just doing the preliminary budget I'm okay with doing it and then we can talk further about it it's already been a pretty long meeting so we might not want to get into all that today but um I think it's smart to do it a little higher if we need to for now I guess that's where I was leaning is yeah go up we can go down I mean we can always go down right and I would say I would probably lean towards let's go down like the mayor mentioned if we do increase it maybe we can find that money somewhere else that could be shaved off of other parts of the budget so Adam does that 10,000 increase it beyond the 7.52% uh let me go back to that um the 10,000 it's so this is It's the 7.3 um okay total because the the when you factor in the library amount and because that's not changing that the overall number is less than a 7.52 um I'd have to go back let me I can give you that figure what the actual impact on just the city's portion it all comes out of you know it's all City Library Levy um as well as the so that was the we said we wanted the 10,000 I just I mean I I know our local papers they're going to that's the first headline that they'll run with is the amount of increase we see that every single time and then they the details of why um areally not explained very well so I just want to make sure that you know the public knows you know those those reasons and um and what we're looking at and that this can be reduced yet it just cannot be increased so the yes so the the total amount um in it goes from for just the city's Levy there's the general fund Levy would be it's the 7.52 increase with no additional funding with the 10,000 additional that does raise it to 8.34 oh okay wow Levy just for the city but when you factor in the library that's when it goes back down you know because the library is significant amount of money but it's Str back to the 7.3 so all right John doll what are your thoughts you're on mute seems like unless I'm missing something we're all sort of in lock step here um I'm not going to upset the apple cart much from from where we're at I um I can trust Adam's recommendations um this budget stuff is always um pretty daunting for me and it's intimidating and um so uh you know I Rely a lot on kind of the direction staff AMS us and the my fellow council members and the mayor to help guide me through this so we've done such a good job of holding the line for so many years and now it's like this this I mean this may be not a biging for some other cities but this to me compared to where we've been is is Big so we may need to do some pencil sharpening in between now and December the uh yeah Madame May the one thing I just want to point out I mentioned it before the actual budget increase was only the 2.23 um unfortunately this year we just kind of between the fiscal disparity and the property value it was kind of a double whammy and then on top of the you know the inspiration build out where the you know we don't have those dollars coming in um that's it's it's it just hurts Levy wise you know the actual dollars is actually less than last year but with the fisal disparities and the market value increase that's where we we we we aren't experiencing that this year so can you challenge that market value Adam or is it it is what it is I mean when they say it's 1.1% increase I find it hard to believe the way the entire County all the cities are um saw similar you know not obviously not the exact same four percentage points but um that was that was across across the board countywide it was a Washington County so I'd like to challenge Washington County whose tax increases have been much larger than ours repeatedly during my ten years mayor I challenge them to decrease the overall amount that they're spending because we have been keeping ours incredibly low as people been looking at it and now you know I would hope to see a reduction in my County taxes as well so I challenge the county to do that and I challenge other cities to ask the county to do that as well to reduce their budget that's pretty bold but I uh I think it's only appropriate we're we are delivering Services directly to our residents and um I think that other agencies could be sharpening their pencils in advance hi I agree Susan so argue all right well we can wait for the headlines to appear in the paper but I think we need to vote on this to uh give ourselves some room to look at this closer and evaluate it over the next two months so yes M mayor there's three motions that I need to ask for um they should be on your agendas there um if I can give you the the amount if the based on the was the council was going to go with the additional 10 yeah I think so okay well I guess for the time being can we and then like you say we can always go back down yeah yeah so this will be the preliminary Levy um and then the final Levy will be the December meeting the December vote do the papers right about the preliminary Levy or only the final Levy you it'll be in the pr I don't see too many I don't see too many things that are considered newsworthy nowadays that are not negative so go ahead Adam yes so the the levy amount is the 1493 576 and the the next one if you want me to give it to you now it is 34 04 239 I'm sorry sorry I apologize 3414 239 and the CIP does not have a figure okay all right all right with that I have a question about the CIP when we get to that resolution we had some changes to the plan so do we have to mention them um yes it would be as uh it's proposed with the workshop that updated the proposed plan so okay just as proposed um the council seem to be in contentus of uh those changes or those you know having staff look at those so so when someone makes that motion do they have to specifically mention to include updates from the workshop or is it just a okay yeah thank you please that would be the clearest okay well with that is someone prepared to U make a motion on item number one a sh go ahead I'll make a motion the resolution of the city of Bayport Washington County established the 2021 preliminary Levy certification for the city's general fund and Library fund at 1,493 [Music] $576 thank you John is there a second I'll second it thank you Connie Adam council member Luckley hi council member Carlson I council member do I sorry council member Hansen hi mayor Sor hi I I all uh would someone like to make a motion uh regarding the second item the second resolution I will I move to adopt a resolution of the preliminary budget for 2021 in the amount of 3, 414,000 [Music] Adam Council M Hansen hi Council M Buckley hi council member Carlson I council member doll hi mayor St ores I I all thank you and resolution number three I'll move to adopt a resolution of the proposed Capital Improvement Improvement plan for 2020 one as um presented and um discussed earlier thank you John is there a second I'll second it you Connie Adam council member do hi council member Carlson hi council member Hansen hi council member Buckley hi mayor Sor hi as is all motion passes okay and then do we just remind everyone about the uh public input or do we have to do anything more than that go ahead Adam yes um no formal actions taken uh by the council but I do want to invite the public and notify them that on December 7th at 6m uh the city will hold its truth and Taxation hearing um that is the opportunity for the public to come and voice their opinion on the uh on the proposed budget and Levy and any changes that the council will make between now and then will be finalized at that meeting and the final Levy and budget will be approved so that's again December 7th uh first Monday of December regular time 6: pm at uh partially here for sure and we'll see where else the future takes us but regular time and place so look for that information on website or our notifications perfect thank you all right well then that takes us to city council Lea on reports and um I'm just gonna quickly Buzz around Michelle do you have any updates I do not okay thank you John Buckley no updates okay um Connie no I have nothing to report this time okay and John do I am in the same boat nothing to report and myself as well so we just made up some time there and we'll move moving through staff reports I am going to we staff is gon to go through their reports very quickly um I call on H Chief eisinger to present his reported May Madame mayor uh council members uh update the August call volume was 63 compared to 114 in August of 2019 our year-to date totals uh for 2020 is 663 compared to 853 um nothing much further to add and the speed of the meeting here I'll stand for questions any questions for chief all right thank you very much thank you um thank you madam mayor thank you Chief I don't believe I think Chief Eastman looks like she's no longer she may have dropped off the meeting on on I'm not seeing her oh no she is there Chief I couldn't find you um you you have the floor good evening Madam Mar and Council I don't have a lot uh couple things I want to share though we're currently at 5,897 calls initiated self-initiated um we can continue to do a lot of extra patrols on 95 with the everchanging directions and Cones it has been um um incredibly um frustrating you know because people come into town and they're driving too fast um which they're not over the speed limit but it's just too fast for this area so we know that we were moving the signs around we're doing extra patrols um just a little uh past thank you for the hiring of uh part-time officer Brian St CLA if you went on our Facebook page you might have seen he had 173 likes so very popular hire there so good job with that um today I wanted to tell you about a vehicle theft that occurred in the Anderson Windows lot on the air strip it was unlocked um there were several cars that were unlocked that had items taken out and the vehicle um was sto in sometime between 6:50 and I believe it was uh 2:00 so just a reminder to lock your cars um and certainly don't keep your keys in your cars and I'll stand for questions thank [Music] you was Anderson security able to catch anything on camera yeah they were working on uh getting video for us thank you it's disappointing to hear any other questions for chief Ean thank you very much I just Madame mayor I just want to add one thing um I know some of the council may be aware of it but we have had several Kudos uh to the police department recently some of the officers um from the public uh which has been been good I haven't had the opportunity to share all of those but we've had some lost dogs found uh some some help with uh some some youth in our city um there's been they've been getting some some good uh public interaction uh so the community definitely has appreciated are please uh as do I so and I know the council does um so with that um next I'm gonna call on very very good well that's nice to hear Chief Eastman and thank you Adam for bringing that to our attention and um and we welcome our new officers as well so thank you very much Chief Eastman and Adam back to you thank you mad mayor uh Public Works director Clan Madame mayor members of council this quick um just uh like take a chance to thank Joanne sandal again this summer for helping us out um she's a big part of our summer help watering and doing miscellaneous work around the city and she's much appreciated um just a couple small highlights um I did pass along already to a couple of you about Highway 95 um they're going to be working on the median between second and third this week then Mill and over next week um restoration the week after that and start a punch list item uh list uh the week first week of October so they're definitely um they're back on schedule somewhat um and it looks like they'll be done by their deadline date which is I believe mid to late October um just a couple other things sewer cleaning and televising has started in the city along with crack seiling um and then we've we've also got ashtree removal um we'll be starting here shortly Ending by September 30th and then we'll be doing tree planting um after that and also I'd like to thank uh Sam Schulman he's a eagle scout who's going to be doing some City Hall Landscaping um so look for some changes there on the south side of the building very good well thank you Matt and it's certainly nice to see the uh the businesses accessible again and I know that you were putting pressure on mindat for that so thank you very much yep Adam okay uh thank you uh assistant administrator Taylor thank you mam mayor and councel um my written report highlights recent work on the land and water Legacy project um an ordinance update on the new law regulating tobacco sales to AG 21 one uh conveyance of the outlets to the inspiration uh conservation evenement and the recent monitoring report by the land trust and the next print newsletter um otherwise the only other item to cover is related to canvasing the results of the upcoming general election in November and two items for city council consideration the first is whether to reschedule the November city council meeting back to no November 2nd we originally moved the meeting to November 99th to accom accomdate the canvasing but that's no longer feasible and so the second item is designating a Time on the afternoon of November 12th or the 13th to convene a quorum of the city council for the canvas and this would likely be done by electronic means so I'll stand for questions and then discussion of those two items related to canvasing the election results Sarah do you need us to provide you with a a confirmation on the November date now I think based on our conversation between Adam and I that would be preferred just so we can plan ahead um if the council is able to do that tonight with their calendars um and then definitely the we or not to choose the 12th or the 13th also for planning ahead so if that is feasible that would be ideal if we need to postpone till next month that would be okay too okay does anyone have any um challenges that they know of right now going back to November 2nd not I check I don't think so looks good all right so let's plan on going back to November 2nd and then maybe we could do um a survey for the uh 12th or 13th would that be okay Sarah works great I'll just send out an email to everybody to uh solicit availability and then we can schedule from there just to note too we only inform of the council so if there are some conflicts we would just need three to commit to a certain date and time to do that okay sounds great thank you so much any other questions for Sarah okay thank you so much Sarah all right back to you Adam all right thank you madam mayor um my report I went over most of what uh we went over right tonight between the trash holler um the cares funding and the budget those have taken up a significant amount of time to uh do uh the general General status of the city I I'll just talk to that a little bit um City Hall still is appointment only um I I'm spending uh one day a week here um with the the Frontline staff that uh the office admin staff and uh the the feedback is still positive um the library is still closed um to the public other than the curb side if you saw um in Jill's report they did open up and then uh ended up kind of re pulling back a little bit um with the the county figures that they've been uh following um we we're we're trying to ease into it but there's still a lot of uh a lot of unknowns and what we're trying to do in the meantime until we have a better picture of when uh you know when things will change is to provide an increased level of service than we already have or that we already had even um and some of those items that we did talk about you know the the website overhaul the electronic payments um using ability to pay by credit cards you know really trying to get uh make some of those uh services available even more than we had them before um because we think that uh you know we're not getting a lot of feedback that there's complaints but we understand that the interaction with the city um is is valuable and that people you know have expectations um so if there's something that the city isn't meeting I would definitely I don't know how big the audience is right now but it's for the council though even if you guys hear of anything um please please let me know I I believe you would um but know please don't that's not I don't want to assume anything and I know that Council U you know may think I already know about it um so with that I uh in the interest of time I will stand for any question questions um on anything else that's going on in the city or anything we cover tonight any other questions for Adam okay great thank you Adam it has been a lot of work with these uh different different projects so all right uh any final announcements from the council if not would someone like to make a motion to adjourn I move turn I'll second thank you Michelle thank you Connie Adam would you please call the role council member Hansen hi council member Carlson I council member Buckley hi council member doll hi mayor Sor hi hi all right meeting a turn my dog was your dog good night every everyone good night hey Adam Adam are you still there I have a question say do you know who a contact person