like to call to order the september 12 2022 bayport city council meeting please join me in the pledge of allegiance i pledge allegiance to the flag of the united states of america and into the republic for which it stands one nation under god indivisible with liberty and justice for all adam will you please call the roll mayor stan ours here councilman carlson here councilmember dahl here councilmember hanson here councilmember gilmar here all present great it takes us to the approval of tonight's agenda does anyone have any questions comments changes if not would someone like to make a motion to approve i'll make a motion approving tonight's agenda thank you kanye in a second a second thank you ethan uh all in favor aye all right takes us to proclamations accommodations petitions and announcements and the august recycling award recipient is jen elderly hinderly at 119 inspiration parkway will be awarded for her recycling efforts with the grant funds made possible from washington county so thank you very much for your recycling efforts uh we will move on to our open forum where we set aside 15 minutes of the council meeting to discuss topics that are not on tonight's agenda if anyone would like to approach the con council please come forward and state your name and address for the record okay any we do not have anyone online okay so we can move forward with our consent agenda including items one through eight the august 1st 2022 2022 city council workshop meeting minutes the august 1st 2022 city council regular meeting minutes the august 22nd 2022 city council workshop special meeting minutes the august payables and receipts the august building mechanical and zoning permits report a special event application from hometown hero outdoors for a fishing event at lakeside park on october 8th and 9th 2020-22 a donation request from bayport community action league to support derby days uh the purchase of an r2 replacement light rescue vehicle for the fire department any questions comments regarding the consent agenda if not what some like to make a motion to approve i'll move to adopt a resolution approving the consent consent agenda as presented thank you john a second a second thank you michelle roll call please councilmember dahl aye councilmember hanson aye councilmember carlson aye councilmember gilmore aye mayor started aye ayesal we do not have a public hearing this evening and we do not have any unfinished business so that takes us to our rather lengthy list of new business and we will start out with a consideration of an application submitted by anderson corporation to rezone the parcels located at 707 727-743-759 3rd street north and adjacent entrance to the facility from r2 single-family urban to i industrial and sarah thank you madam mayor john if i could perfect get that on the screen as mentioned the subject parcels are located along highway 95 which are outlined in red on this map adjacent to anderson corporation's main facility and are surrounded by a mixture of residential commercial and industrial land uses the parcels are currently zoned residential but are presently guided for future industrial land use by the city's comprehensive land use plan the four parcels on the north are vacant and consist of green space or landscaped area and also provide vehicle access from highway 95 to the anderson corporation employee parking areas the parcel located furthest south addressed at 707 3rd street north contains an existing single-family house and an accessory detached garage storage building anderson has submitted an application requesting that subject parcels be rezoned from a residential to industrial to reflect consistency with the proposed land use and the zoning of their main facility the existing house had been previously used for housing interns working at anderson however this use was discontinued over 10 years ago and because of the state of disrepair the house is now slated for demolition once demolished the yard area will be restored to be consistent with the adjacent green space that already exists to the north of this parcel planting of maple trees along the south flat line of 6th avenue will also help soften the transition from residential to industrial land use in this area anderson would like to retain the existing garage storage building and utilize it for seasonal grounds maintenance equipment for the surrounding area because the zoning ordinance does not allow a garage to exist on a property without a house in residential districts rezoning of the parcel to industrial would be required anderson has noted that access to the storage building would be infrequent which would not conflict with the adjacent residential neighborhood it will also be painting the exterior of the building to create a cohesive pallet with the main facility city's future land use map included in the comprehensive plan the city has guided these parcels for industrial use due to the abandonment and of the residential use and anticipated redevelopment by andersons because the proposed application is consistent with this guidance and the proposed use would be compatible with the surrounding neighborhood staff is supportive of rezoning the parcels from residential to industrial subject to the conditions listed in the staff report the planning commission held a public hearing on the application at their meeting on august 22nd and recommended approval the city did not receive any public comments on the application at this time i'd be happy to take any questions from the city council chris the project representative from anderson is also present and available for questions so with this change is there i mean if something's industrial they're typically taxed at a higher rate than if it's residential so is that beneficial to the city to make this this change i'm going to defer to our administrator because i know he had similar questions and did some research on that madam mayor members of the council the commercial and industrial tax rate is higher than the residential rate um and so with this this tr changing from residential zoning to the industrial use um that that it will be taxed at a higher rate um part of the calculation also involves the the structures on it though so the structure will be removed from this one of the structures um so this will be tax similar to like an industrial parking lot or green space so the we staff did look at the actual tax impact and it's it's not because we're not building a new industrial facility the taxes aren't going to increase significantly um but it it it uh it will be taxed higher okay so at least it's not it's not a law it's not a loss so sarah can you talk a little bit about i know just about impervious coverage as it related or do you know how this affects the anderson impervious coverage i mean it's a pretty small parcel when you consider the entire facility but this would be it's more green space council member dahl thanks for the question yes this would be a net increase in pervious or green space from the existing conditions as mentioned the house will be demolished so that's an increase right there and also um they're not improving the parcel with any additional impervious thank you you're welcome is there anything in there that you know 25 years from now they come back and say well we want to build something on there is that something that we can not have that happen it sounds like they're trying to do more green space which is good so right council member gilmore thanks for the question um yes this anderson corporation as a whole is probably close to or exceeding the maximum impervious coverage so we have been working with them on several different projects to offset that they've done some stormwater improvement projects so to answer your questions specifically about these parcels the city would have to approve a variance to allow additional impervious surface to be rebuilt in the future [Music] any other questions no i have no questions i think it seems to make perfect sense for everybody involved so i have no issues thank you michelle anything for you funny no i have no questions okay thank you very much you're welcome madame there is a resolution in the city council packet for some language when you're ready for a motion perfect would someone like to make a motion i moved to adopt a resolution of proving the rezoning of 707 727 743 759 3rd street north and adjacent entrance to anderson corporation from r2 single family urban to i industrial at an ir a one an i as presented thank you michelle is there second i'll stick oh go ahead nathan i'll second all right thank you ethan uh roll call please councilwoman hanson aye councilmember gilmore aye councilmember carlson aye councilmember dahl uh due to my uh employment situation i'm a play by anderson corporation i'm not comfortable voting so i'm gonna abstain mayor saying ours aye very good thank you john four zero and one all right thank you very much sarah and we're gonna move on um to item number two which is to consider amendments to appendix b the zoning the bayport city code of ordinances related to the regulation of swimming pools and ordnance summary for publication so if you'd like to present this topic thank you madam mayor over the past few months staff has been working on amendments to the swimming pool ordinance specifically to update specifications to be consistent with the new building code regulations as well as make it easier for property owners and contractors to read and understand in working with the city's building official to make the necessary updates it was brought to staff's attention that more municipalities are now recognizing a key operated power locking automatic cover as an acceptable protective safety feature for pools as opposed to a fence that surrounds the entire pool currently the zoning ordinance recognizes a cover as a suitable alternative in the r1 district which primarily applies to point road however when looking at similar lack characteristics in other areas of the city staff believes it would be appropriate to extend this provision two lots in the r2 district with a minimum area of 35 000 square feet which is similar to r1 or the point road when considering smaller lots in the downtown area and an inspiration it was noted that a cover may not be a fitting alternative to a fence as these areas have several young families with children and are in close proximity to neighboring lots for these reasons for these safety and liability reasons staff is not recommending the cover provision be allowed on less than 35 000 square feet however this may be something the city could consider sometime in the future the planning commission held a public hearing on the ordinance at their meeting on august 22nd and recommended approval the city did not receive any public comments on the ordinance and staff is recommending approval of the amendments as proposed great thank you so i did receive one question and it was just from a resident that already has a pool area but there isn't any requirement for them to change if they're already in compliance and they have a fence and they maintain the fence then there's no changes required and we're correct um this is just an additional provision for um new installation of pools or if someone who met the minimum requirements and decided they no longer desired a fence and wanted the cover as an alternative they would be eligible to be do that perfect thank you can i ask you just because i'm trying to visualize 35 just because we have a pool and i couldn't imagine not having the fence around it because all it would take is we're in town with other kids all would take is one time for one of us to walk away and forget to put that pool cover on without that fence so i'm trying to visualize what's 35 000 okay like an area council member carlson um a traditional um lot of record in bayport is a right around 7 000 or 7 500 square feet so they would need you know four or five lots to meet that minimum requirement of the 35 000. and there are some scattered sites in downtown bayport that might be close to meeting that requirement but it would primarily be um again point road um saint croix bluffs on osprey boulevard they're in that 90 some thousand square feet so it's a pretty good lot size that you would need to meet this requirement okay and the homes and inspiration would mostly not be that's right councilmember hanson yes they they average between 6 000 and about 12 000 square feet so again no those would not be eligible thanks for asking that question yeah that just makes me feel a little better because like like i say being a pool owner and having neighborhood kids around yeah and if you just ran for a second down the road and forgot to put that yeah offenses up 24 7 365 days a year or so so that makes me feel a little better that there isn't as many in town that could because i know there's several that being said if you've ever had experience with those cover they are they're pretty amazing what they support for to me what they look like and like wow that's yeah um yeah i'm not i guess they are nice yeah i'm not not challenging whether the cover would do its job i'm more challenging although the homeowner would do their job but thank you that helps okay any other questions all right thank you sarah would someone like to make a motion on this topic i will i'll uh move to adopt an amendment to appendix b zoning of the bayport city code of ordinances related to the regulation of swimming pools and an ordinance summary for publication as presented to us tonight thank you john is there a second a second thank you michelle and roll call thank you madam mayor uh councilmember dahl aye councilman hanson aye councilmember carlson aye councilmember gilmore aye aye mayor sooners aye aye zhal great item number three is to consider amendments to chapter 48 the stormwater management of the bayport city code of ordinances related to the protection of public waters and chloride reduction an ordinance summary for publication matt madam mayor members of the council on september 14 2021 the city was reauthorized to discharge storm water associated with our ms4 what that means is there was a bunch of unfunded mandates that were required to move forward with that most of them were administrative in nature but this final one before the 12-month period of making corrections ended was um actually changing part of the ordinance um it primarily deals with essentially chloride reduction which would be a major component of adding salt during the winter and so it requires there's a couple of requirements one is how you store a salt or even the sand for de-icer regulation um it requires that it's either stored indoors or under a cover um also there's a component of best management practices of when you transfer it transfer it from the storage facility into whatever you're spreading with say a dump truck and so the um the changes are outlined um in the memo here and on the um ordinance they're not significant sarah and i work together to actually break the storm water management ordinance into to what we call two articles now um just to make it easier so that um otherwise we're adding a weird section at the end of the current ordinance and so now we have a public waters protection ordinance article and a chloride deduction um article and the chloride reduction part is the stuff that was added staff would recommend that we we adopt a motion as a as shown if you have any questions i'd be happy to answer them questions for matt so do we typically put the penalties right in an article like this or would it be better to have them referenced somewhere else so you can change the penalty amount or is it just you know what i mean like sometimes you get into that oh my gosh now we have to increase that you got to go back and change your whole article or is that not even part of am i misreading that where it says yeah councilmember hanson actually the the penalty is actually included in the public works protection one and in the chloride reduction one so it's just something at the end that we included okay i just didn't know if that was the best practice for that so now mayor remember uh councilman hansen this uh typically with these types of enforcement policies um those penalties are within the ordinance itself okay because they're very specific and they're they're there's it's a misdemeanor uh punishable so that that's a little different than just a fine um a civil fine that we would apply it or some of the other other violations but that is typical that we do put them within each uh section that's unique like this okay and so that's not going to change anytime soon the fine amount so that no i don't have to go back no we won't be changing that um if we were to change that we would be required to change that like we would with the the regular fee schedule but typically these types of these types of penalties that we have throughout the code are not changed a lot of it is refers to uh just statutory language that we include for a lot of those okay trust yourself it's not something we'll be changing often at all if at all any other questions if not would someone like to make a motion um move to adopt an amendment to chapter 48 stormwater management of bayport city code of ordinance related to the protection of public water and chloride reduction and an ordinance summary for publication as presented thank you connie's there a second whole second thank you michelle roll call please councilmember carlson aye councilmember hanson aye councilmember dahl aye councilmember gilmore aye mayor stars aye heisel thank you very much next item is to consider quotes for building a roof repair replacement work at city hall and picnic shelter number one as well as pump house number four so matt madam mayor members of the council um if you recall earlier this year there was a storm that produced quite a bit of hail and we had some damage on city hall and at plum post number four um our insurance adjuster came out and reviewed the damage and confirmed that it would be converted under our current policy um so it was then on us to come up with a couple of contractors who could provide quotes for that work we're actually included the picnic shelter into that work just for the fact that it would create a bigger project and potentially give us a better scale of better pricing um as it turns out um all contractors are very busy and we have finally gotten two quotes um here just recently um today this or this morning in fact was my second quote that i received um you should all have a burr wild roofing company quote that was on your uh chair um so the roof damages city hall was isolated to the middle portion that sits above the council chambers and there was a skylight that was damaged at pump house number four as i said both of these are covered under the insurance policy um and it's a 2500 deductible for the event as a whole and not for just um location um as i had indicated we received two quotes um the first quote was from lift bridge builders and the second quote was from bro wild roofing the lift ridge builders quote is obviously less than what the burwald roofing portion is one thing that's missing on the burwell quote is the park pavilion so tonight i'm asking for acceptance for just the city hall roof and then the um skylight replacement on pump house four and then if um if it's okay with the council then authorization to move forward with whichever quote is less than um once the uh berwald roofing quote comes in for the uh park pavilion um the current quote forum lift bridge filters for the parkvillain as you can see is 41 94 um adam and i did talk earlier today about possibly holding out and waiting for that price to come down potentially but we're not sure that it actually will based on materials potentially in a couple years um stuff could stabilize but there's there's a possibility that it won't too so can we do them separately like if we want burwell to do the skylight and that that's not something that i would do separate um yeah just because the skylight was those two were kind of together for the quote um and then the park pavilion was essentially separate so yeah even though they didn't write them up that way right okay because it looks like fur walled skylight is less expensive than yes with bridge builders skylight but the other thing is the roof is more expensive the other way around right i'm reading this correctly yeah and for for to compare apples to apples you'll take the alternate 24 gauge 51 000 from burwald so because it says copper roof versus and then an alternate roof and here it just says right replace the lift bridge i verified with the lift bridge builder today that it's 24 gauge steel roof so this is what was estimated yep okay excuse uh the roof uh regarding the possibly pulse pointing the shelter roof um that is something that's on our cip um that we were hoping to have done this year um so in addition to that not wanting to postpone it even further in the hopes that cost would possibly come down um with at some extent uh staff had discussed that as matt said and we think it's best to just have that done sooner than later it's been in disrepair for quite some time yeah i have a quick question um oh so it's just literally replacing the skylight no other roof work needs to be i mean flashing and all that stuff that would be um with the skylight i i guess the reason i ask is i can imagine years ago maybe why we have skylights but why you know why wouldn't we just roof that over and not have a skylight yeah so that's a good good question councilmember dahl um and the funny thing is that it's not even usually we have a skylight in in a pump house so that you can open it up to pull out the pump but it's not even in that location to pull out the pump um my guess would be that it's probably easier to replace the skylight at this point than to actually try and re-roof just that section yeah this that's a nominal amount it was right that i was more curious about okay thank you i was wondering why we needed the skylight so that makes more sense now i thought is it so if you're in there and there's no light on you can still see okay any other questions if not would someone like to make a motion and it's actually kind of a two-part now hopefully yeah just it's just breaking down it's one motion but it's allowing you to move forward with the lower quote for the shelter upon its receipt yes so except let's accept okay so i'm sorry madam mayor um let's accept the quote from lithuange builders for replacement of city hall roof and the skylight and then authorize city staff um to move forward with the lowest responsible bidder for the park pavilion can i just say so moved from what what matt just said or do we have to literally repeat i think that was clear enough i think so too okay thank you matt so we have a motion to approve um is there a second i'll second thank you john and um roll call please thank you madam mayor councilmember hanson aye councilmember dahl all right councilmember gilmar aye sponsor member carlson aye marison orange aye aye item number five consider an interim ordinance prohibiting new or expanded uses related to cannabis and and ordinance summary for publication this is over to adam and our city attorney thank you madame members of the council uh this item has been something that we've been discussing uh with the council for the past several months uh regarding the regulation of thc products if you recall the back in july i believe was of 2022 the missile legislature recent changes to the law went into effect which allowed the sale of thc products there's very little regulation from the state law and the cities are kind of scrambling as to determine how to deal with this change in the law uh the city of stillwater had passed a moratorium last november um kind of pre-uh honestly preempting this but they they got ahead of it somehow and uh so the league of minnesota cities metro cities as i said a lot of the other cities have been trying to catch up uh what this moratorium does is basically puts a pause and a hold on any new sales or new uh businesses in the city uh from opening up uh opening up a store or a venue for this sales product um coincidentally we did get an inquiry today about uh someone interested in a possibly uh opening up a new smoke shop in town um so this would actually depending on what is being pursued there if these products were being pursued and that was not clarified in the inquiry that would be not allowed at this time it would anyone who currently sells them uh would still be able to continue doing that but this would basically put a pause on it the the reason for this is to really just give the council some time as well as the other communities to determine how it wants to be regulated if at all um it it's we're not permanently banning them uh or you know functioning the sale of them but it because the the regulation has not been worked out through the whole community um i've we've been working with the city attorney's office and this was their recommendation is to impose this moratorium and then the council can decide when it wants to it's only good for one year um it expires after a year and then the council can discuss how to regulate it as i said if at all um one of the other things in talking with chief eastman our goal should be to be kind of in line with the other surrounding communities that way we don't either attract or force these types of businesses from one community to the other so i'm tonight i'm not looking to get into the merits of whether or not we regulate it or how to regulate it staff has some ideas we kind of are suggesting possibly a licensing uh mechanism the same as we do with our tobacco but that that would be this is just for the discussion of the moratorium um and to give the city some the ability some breathing room to figure out what we want to do um and so we can you know help us to do that so with that i'm happy to take any questions on the map questions from the council are there any businesses right now that can sell it from bighorn we are not aware of any um well you can sell it or are selling it can sell it or both uh yes so holiday um would be able to um i don't i don't think that there's any others there are some restrictions on uh how it can be sold and where it can be sold liquor stores are the only um licensed business that's currently prohibited from selling these products liquor stores but not bars i'm not aware of any bars that are currently selling them um they are licensed by the alcohol and gambling enforcement and they have been on top of liquor stores and on sale liquor as well i believe they were still kind of investigating the on-site consumption concept for those products um the the way that the ag e addressed it is that thc specifically beverages are not specifically defined under the statute for exclusive liquor stores but other than that there's no other sort of regulation prohibiting other types of businesses from selling this product so the moratorium doesn't really affect it's only for new like someone who's existing right now could just go out and start selling it if they wanted to correct okay interesting and do we have any i mean if we as a city chose to say we don't want that we we can't do anything about that right i mean we have to fall underneath the state's minimum guidelines we we can we can further restrict it to a higher level we can be more restrictive than the in the state um obviously following the the regulations but that's we have not had had the opportunity as a city to discuss that we haven't had any workshops or any indeed in-depth uh conversations um so that that would be something that as we said the council would have the time to then decide and discuss that um the uh sorry say something about uh oh the council can can take this up that staff's recommendation is to not wait indefinitely obviously this is more time expires within a year but have a little more time pass before the so we can see how the other communities are doing it i know stillwater just passed their you know they're working out they worked on their ordinance they obviously have a much different and unique commercial district they have multiple commercial districts and they're restricting it to the number of licenses in each area um so each city will have to do it a little bit different but the overall intent is what we're looking to kind of either mimic or at least be in line and complementary if not um you know an outright conflict which is what we're trying to avoid so if someone started in the meantime what would happen if we came up with a new ordinance around it but they're already selling it just they wouldn't be able to under this moratorium no but he said it's only for like if someone were to start a whole new business they couldn't do it but holiday for example could start selling it we just got done saying right so what would happen if they do start selling it and then we come up with something more restrictive in a year does my question make sense yes do you want me to please mayor council um so that's what we're talking about is non-conformities so if you do not pass a moratorium and a business start selling this product then you can't easily come back and say you can no longer sell this product because they're an existing business there's some wiggle room there potentially depending on how this type of use is defined but there's definitely concerns if a business starts selling and you choose to prohibit them in the future what kind of liability that would be if you try to enforce it upon them so it gives us more flexibility to have this moratorium now so that in a year from now we could enforce something but if we didn't do this we wouldn't you would be inviting regulations on them you just couldn't you likely couldn't um prohibit a business that's currently selling from selling something they've been selling you could put parameters on it but you couldn't outright prohibit the person who's been doing it very easily maybe you limit the level of thc in the product or something along those lines well that's already eliminated it is pretty it is yeah yeah all right well it makes sense since we don't have a plan i feel like we need to do this so you know give us time to figure it out and i look at the i totally appreciate that we want to look at surrounding communities even hudson you know they're not minnesota but it's really easy to go over there and just their state do stuff so let's i don't know what their state is up to over there but we have such limited retail or business space i mean if there was a high population it would seem disproportionate in our small town so i think having the time to think about it is a good idea mayor councils i might make one more recommendation if you're going to adopt this tonight um tom emailed them just a minute ago i've been working on woodbury's ordinance for um regulation of cannabinoids and i would recommend striking non-intoxicating from the ordinance that you have simply because intoxicating cannabinoids are legal and they are different than the word cannabis as defined and you want to make sure that you're encompassing all cannabinoids whether they're intoxicating or not right now intoxicating cannabinoids by my reading are not encompassed in this so it would just read related to cannabis and cannabinoids yes and there's a couple other uses of not intoxicating throughout so it would just be adopting the ordinance with the striking of the use of not intoxicating throughout i like that thanks for bringing that up anyone else have any other questions i'll make a motion i'll move to adopt an interim ordinance prohibiting new or expanded uses related to cannabis and an ordinance summary for publication as presented with including the strikethrough as amended as amended by our attorney okay thank you connie i'll second it thank you john and roll call please councilmember carlson aye councilman rodol aye councilmember gilmore aye allison rohanson aye mayor sanders aye as all okay that takes us to the topic of the 2023 budget presentation and there currently are four different resolutions underneath to be considered over to you adam thank you madam mayor um just one note the there's three resolutions and the the fourth is actually just an announcement um so but yes there are four items um we had a budget workshop uh immediately uh preceding the regular meeting i apologize for the to apologize to the public for the delay and the regular meeting starting that conversation that discussion went long there were some some questions that were unresolved with the budget i believe and so my first question to the council is whether or not the council is comfortable at this point with the information that they received and ready to just vote on this tonight or if the council would like to further discuss any of the other items that were brought up this evening regarding the budget in the levy i am prepared to present the budget propo the proposed preliminary budget in levy but if the council would like to continue discussing it we talked about possibly having another meeting later this month um council had a date to select or we can include it this evening september 30th is the deadline for submitting the figures to the county based on the workshop discussion and what is the pulse of the council move forward this evening with some discussion or have another workshop to go into i believe it was the cip in specifically that we wanted to dive into it a little bit deeper but if the count just met a mayor sorry i just add one more thing if the council like me to present the information and uh not vote on the cip um that you know or on not actually vote on any of it but i can give some of the presentation i think that would be public and for the council to go over just kind of a summary i think that would be great because then there's a public presentation of the budget so if that's would that be okay with the council even if you then determine yeah is i i guess is it the cip that's in question to me it was the levy yeah the levee yeah but i believe it was both right and could i don't know that we would do it piecemeal but they'll say any question the levy um is dependent upon the other factors right uh the the question the outstanding question was the amount of capital savings that we were the council uh had was considering and so that would be the um that would obviously impact the levy amount so that uh if the council would like i can go ahead and i think that we might as well have the presentation at least it's there for the public that'd be great sir we'll be handing out the printed off presentation john if we could cue up the click share please okay madam mayor members of the council uh the preliminary 2023 budget uh over the the following uh work sessions that we've had we've put in quite a few staff hours um again tonight we were discussing the uh the budget and the cip and the levy after the council does adopt the budget and levy uh then in december and i'll go ahead and make this announcement now i'll announce it again for number four but december 5th is the scheduled truth and taxation public meeting and then after that the council will decide the vote on the final property tax levy budget in cip again just a reminder the council can reduce the levy amount after the preliminary levy is adopted but it can't increase it uh just a quick overview of the calendar that we've had this year in june uh staff started compiling and distributing the budget information to the different departments the departments got their budgets back to me in july our first budget workshop was july 11th where we discussed the library budget in levy as well as some park cip priorities and other budget priorities again on august 22nd we had a second workshop and we discussed the general fund department budgets and the proposed levy with the tax impact information that we got from the washington county and uh we also had been discussing the centennial village green pavilion project that regarding the centennial commemoration at that meeting we discussed it quite a bit but we didn't finalize anything um we did have uh councilman carlson did have to leave early that evening and councilmember dahl was unfortunately unable to attend um that brings us to tonight as i said we had an earlier workshop this evening where we talked about a pavilion project and we also touched on the parks and other infrastructure cip issues or outstanding items at some point before september 30th the council will adopt the preliminary figures and again tonight we are establishing december 5th as the two taxation public meeting date the final budget needs to go to the county by december 28th uh once again uh an overview of the city's budget we we are a full-service city we provide a very wide range of cities our wide range of services we have our own police and fire protection we handle the building permits inspections and planning and zoning for the city we offer street maintenance engineering administration library where it's not very common for a city our size to have its own library but we have beautiful parks we work on community beautification we are essentially fully water and sewered we are working on our storm sewer which we've identified as needing improvement we're currently doing a study on the drainage and hope to have those that information back later this uh possibly in october it will impact the um it will impact the future cip as to which projects priorities and the timing but we have street lights we have multiple parking lots and parking facilities a couple significant factors a couple a few significant factors for the 2023 budget uh we did have a 0.6 decrease in health care rates sorry health insurance rates the costs did increase a little bit but the the rates themselves were a decrease the proposed budget does have a three percent contractual increase in wages for union and then that was extended to the non-union staff as well one thing that we did not have a lot of control over is our significant increase in the police workers compensation costs for next year we are part of the league of minnesota city's insurance trust and we are part of the statewide pool uh for police insurance for workers compensation and uh due to to the many early retirements and medical retirements um that that entire pool was increased as you can see there was a almost a doubling of their workers compensation costs for the police so that made up a significant portion of that department increase in their budget no additional employees were requested this year we are continuing with the full-time police officer and the full-time oss office support specialist position that were approved earlier this year thank you again the market value increased 15.5 average average for the city over 2022 values those for residential properties another note is that the fiscal disparities contribution actually decreased by six percent this year which does help our levy amount it reduces our levy need um so that was that was a benefit to us our local government aid increased by 2.2 percent um which was just over 13 just under 14 000 and our fire relief association went up the state aid we get uh for fire relief went up four thousand uh again those are just pass-through funds so they don't they they increase the expenditure column but they also increase the revenue side and then our debt service on the fire station bond did go up 4.5 percent that is a scheduled increase the next page we did continue the cemetery budget wage allocation that was something that we added last year we did not have any wages included in the cemetery budget but we did start portioning those we're allocating the actual labor costs to that department we maintained the funding for the emerald ash borer we actually increased it by a few thousand dollars to add some additional trees that we've identified um one of one of the things that we also honestly sticks out but one of the things that the library did request this year was an additional levy increase that that funding is eligible the whatever we increase is eligible from as a match by the library foundation but they did they requested a ten thousand dollar levy increase and we were able to uh accomplish what they were looking to do with a 9 500 library levy increase um the the capital savings we did reduce that a little bit only because we didn't have a lot of we didn't have as high the amount of equipment and the number of projects that we were doing in 23 was lower than 22. so we did decrease that a little bit well by 20 percent if you remember this year in 2022 we had the fire truck refurbishment ladder truck um we had the front end loader which both of those that was about almost five hundred 500 000 um just those two items alone um so that did um we didn't have a need for that equipment this year so that was reduced that's something that we had been discussing at the workshop is whether you know do we want to continue decreasing that to that level or do we want to maintain some of that uh we we maintain the 180 000 for the street reconstruction we did increase the fire department equipment fund from previous years not last year um we we are again limited to the department budget to a three percent cap uh maximum increase um this this next year we're only scheduled to get the replace the grass rig which if the council did approve earlier this evening um on the consent agenda but we we did increase the the baseline uh capital savings for the fire equipment as we've been discussing over the past couple years we uh we need to contribute more to that so uh we do we did schedule uh one police squad replacement um that we are doing every once every three years uh 2023 will be the next scheduled date for that we are in the public works equipment fund we did decrease that again from the cost of the loader back down to previous years plus the addition of the utility plow truck that we it's a 2008 model that we are scheduled to replace and then the parks and recreational capital equipment fund these are all our park improvement funds we put 65 000 in there last year we had 75 500 that we talked about doing so that was reduced a little bit because the we weren't doing the it it was reduced closer to the 2020 level i'm sorry 2021 level um but it's still uh 30 000 more than that used to be the cemetery capital fund we maintained the same as we had no immediate upcoming projects uh we've gone over this at the last workshop but just i'm not going to go through all this but as you can see this is just a revenue summary our we did have uh under the general government that does include the property tax levy which then um you'll see it actually has an increase in the revenue um that is because of the the the levy increase we did have a couple items uh in the general government our as i said our local government aid went up um and our fiscal disparities went down for those those contributed to that uh one of the items that we did reduce uh just based on was our investment earnings our investment income we did decrease that just because the way the market is currently we weren't able to we want to be a little more conservative in what we were estimating to receive um as you can see the the fire protection did go up and that's actually listed under under the three percent but it is within the department it is at three percent um the there really weren't any other uh significant uh we reduced the transfer in and so that's the money that we're taking from our capital savings that we're getting this year and putting it in as revenue and then you can see at the near the second line from the very bottom the library fund revenue that did that was increased the 9 500 so that would result in the the levy increase overall our total revenues um were down or scheduled to be down 1.32 percent uh but a significant portion of that is the 127 in the transfer end that we're reducing it under the expenses the next page um next year under election it's not a election year so that came down even though the dollar amount is fairly insignificant when it comes to the entire budget but it is in that department much lower the both the general government uh the recycling administration uh billing inspections those all had staff increases as far as the cost of living adjustment as well as there's a lot of other costs both heating some of our dues to the organizations that we belong to went up fuel materials and supplies increased as well when you get down to municipal buildings we did not that again increased due to some of the costs the overhead costs the police department that one as you can see uh jumps out at as the highest increase uh 20 almost 24 000 of that or 24 000 plus that is the workers compensation increase um there's one of the unique things about the police department staff increases is that they did get the three percent increase but then with the employees they have their step increase and the police department unlike any of the other departments is weighted at the beginning of their their entire step schedule so the first two three years they're they get a higher step percentage than like the rest of the city it's all even it's even each year you move up in your advancement um the police department they they waited heavier at the beginning um i'm guessing that's possibly for retention um you know if we can keep them here a couple years then they're more invested and then it it trails off pretty dramatically for the last two thirds of their their career here so we have we do have several newer uh officers which accounts for a significant portion of that the fire protection um as you can see here the the expenditures are limited to the three percent um that's our fire department under our contract with the other communities moving on to the next page our streets and lighting did go up and that's that includes our streets department as well as our street lighting i did combine those in the actual budget they are separate but our street lighting did go up significantly with the energy costs and our streets overall um i think they're sorry forgive me i think they were actually down a little bit um overall and a big part of that is we did have a retirement of one of our employees um mr gardner from last year and uh he obviously had been here with the city for 44 years and having been here so long uh the the change in the wages for that position did decrease substantially uh both the parks and the cemetery again um they they had the we just over the past several years we've started moving uh the staff allocation into those departments and the cemetery as you can see because it's relatively a small uh department budget as it is those staff changes or the staff increases resulted in a significant percentage change but overall the dollar amount is not that high the miscellaneous that includes the fire relief as well as the debt service um and that went up between the two of those and went up uh just a 3.8 percent and then the capital outlay this is what i was referring to earlier we did not have what we don't have scheduled for next year uh as high a number of projects or equipment purchases scheduled so that we reduce that overall the total expenses did go down uh but as you can see there the significant portion of that of was due to the capital outlay of being reduced um because we weren't again we weren't planning purchasing as many um as much equipment sorry nice you guys it's on your screen as well okay the 2023 budget as a whole it comes out to 4 million uh 78 thousand six hundred sixty three dollars um on this chart you can see it actually dipped over last year and this is just the general funds this does not include the library uh when we talk about the levy uh the total levy for as proposed was one million four hundred fifty seven thousand seven hundred three dollars the library levy was the hundred stun earned 195 for a total of one million six hundred fifty two thousand two hundred three dollars which ends up being a three point seven eight percent total increase on the levy again there's just a breakdown of the debt service was increased the last uh i guess last year was the first time that we our auditors had recommended putting the full amount in there uh part of our debt service is paid by the other communities that are contributing that we provide service to and that are contributed to the fire department earth fire station construction so due to the increase in property values as well as the reduction in the revenue and we really tried to be conservative in our budgeting uh the proposed general fund levy um had an increase of 50 000 and 722 cents this is just the general fund portion again this does not include the debt service or the library but as you can see it's stayed you know the last two years it's stayed relatively flat previous years over that it has increased but over the last five years this shows you kind of where bayport sits in the washington county area this does not include some of the smaller cities in the valley or the county that are that have very minimal less than a million dollars or less than even 500 000 levies um bayport is right there at 22.4 percent and as you can see some of the cities that are growing um have higher levy increases a lot of that is supplemented or compensated by their growth that's something that vapor will be facing over the next you know in the future as we are essentially fully built out our our value will could continually increase but we're not going to be able to absorb any growth by any levy growth or budget growth through just just the the construction growth we're not going to have new construction coming in we had we did have just this last year we had a pretty healthy non-new construction growth um so there were over the last two years i know there was quite a bit of building permit building construction activity on uh updates uh remodels that type of construction uh one thing to note park heights as you can see down at the left-hand side they have a very commercial heavy district as well as their they have the king plant which will be affecting them come 2028 when it goes offline when that's decommissioned um but they are in the far end and lake elmo as you can see they're uh you know they're i don't say exploding but they've had you know a huge amount of construction so they are you know adding thousands of homes the tax rate i know this this one uh this is just our tax rate as proposed will go down 13.5 percent from uh i believe it was 32 to 28 just under 29. um this is just a number that most people you know doesn't really mean a whole lot to them but this is the city's portion of their tax bill that's attributable or allocated to the city the tax impact which is what most people care the most about the median value increase as i said earlier was 15.5 percent and so the if the proposed levy is adopted that would result in a 15.91 dollars so 15.91 cents just under 16 uh actual dollar increase for the median home uh our projected median valued home next year in 2023 is 332 800 and i won't go through each of these but you can see the uh the the different dollar amounts for the different home values and each of those the 2023 market value is that's assuming the 15.5 percent increase in value that the county has said is our median value increase so if your home is worth the far left hand column this year next year it'll be the 2023 market value and then the applicable uh dollar increase so we we the you know the median obviously the median is the median and not inclusive of every property but it would be 16 approximately um and even if it's less than you know 900 000 at least the city's portion is uh or 800 000 this year the increase would be just over 53 dollars so that that's the presentation that i have as i said i know we have the council has some questions remaining i'm happy to answer you right now if the council would like to take the time to ask questions or discuss anything um otherwise i'm that is the presentation that i had prepared for this evening thank you thank you very much that's very clear thank you um any questions comments from the council regarding moving forward this evening or another scheduled workshop to dive in what are the thoughts the only thing i would like to discuss and i think it was me that was the one who wanted to maybe take a little more time is whether we should be considering setting aside more money for future projects which would of course increase the bottom line taxes for each home so if you guys want to talk about that now we could and then we could come to a decision about if we want to just keep the levy as proposed or if we think we should increase it at least for now because we can always talk more later and reduce it but we can't increase it after we settle it today if we did that so i don't know how everyone's feeling about even with our you know slightly extended workshop i my gut was we had a little bit of unfinished business i don't feel we really wrapped everything up that's just my take on the situation yeah i one thing um councilman rodol i believe you stepped out of the room um near the end of the workshop one of the things that we had discussed during the workshop regarding the pavilion project is that uh if it was kept in the cip um it's in there now that uh at the october meeting staff is being directed to bring back how was it worded essentially we were being staff was being directed to bring back something for the october at the october meeting to approve the moving forward with the centennial uh village screen okay the van project bring it forward first at that time if that was the um one of the issues that you had a question about i guess i understand where mercury's coming from but i guess i feel like we've got a lot of we discussed the levy we went through it he gave us all the different examples i feel like we never really talked about the examples though i feel like you gave them to us and i've seen them but i don't remember having discussions about where we feel we should remember when we sat there we went through yeah but like should we like i don't feel like we decided should we be setting aside more money especially after the discussions that we just had earlier today about how we we really don't have enough to do all the projects that we want to do so i'm fine either way i just know that i feel like we've had multiple discussions on it we sat there he presented a different i don't think adam needs to tell us anymore i think we as a group i don't feel like we all i don't know where you stand on like do you think we should be setting aside more money that's what i don't know is how we feel as a group i don't want to have a whole another presentation i don't want to go into any more details i just want to understand okay should we be having you know the ten thousand dollars additional should we be doing that in levy so we can put that aside for parks or for street projects or whatever you know we talk about saving but then we always put it off to the next year to save more money so we don't start now when do we start so that's that was no idea what i want to talk about ethan i kind of agree with michelle i feel like last year we did it more in a workshop where we talked about what we were comfortable with if we were adding anything to the levy making it bigger so i think we could probably use a little more discussion on that i mean but believe me this stuff isn't my favorite it would be easy for me to say let's vote and be done um i think we'd all rather i won't speak for anybody else i know i would rather be done but i just feel like there are some things brought up that i i get michelle's point yeah um i can go either way i'm definitely more than willing to continue to meet i do think that adam you did detail where we were putting away the extra and um to move toward those levels of savings um in here i think they're you know they were reflected on based on our current guidance but if um if the council predominantly wants to regroup we can do so yeah this isn't a reflection on adam's work standpoint at all i just want to make that clear so thank you for the good work you do it's always appreciated one of the i i have to apologize um just for the a lot of what we as we devise the department budgets as we devise i'll work on how to make this work because staff can come back and we are very cognizant of you know what we think we need and what is reasonable we're not training we are trying to be responsible stewards of the tax dollars um until we know what from the county until we get kind of the last information and it was august 22nd or i think i got the 19th or you know right before the the august 22nd workshop the numbers that we posed or that we originally come up with are just kind of requests hopes and i don't really ever share those with the council um we do you know especially this year we really tried to trim it in because we're obviously trying to be responsible um up until that point it's really hard to know remember just kind of coming up with numbers of we know what we think we need but we don't know the impact that that will have and what we can live without or what we you know is it how much of our priority is it to include that in the budget it's unfortunate that that's the end of august and then we always have our first meeting and you know this year's because labor day is the second second you know week of september but it doesn't give us a lot of time to work out those details as to you know really get it honed in um so i i'm sorry that it uh no again this year didn't it is not getting in front of you guys you know the first last weekend of august or the third week of august is just we just don't have i could give you what we'd like but it wouldn't be the most up-to-date current and what's always interesting in this process is that we we get the different scenarios if we put in 10 additional 1000 or 20 or 30 40 50 we get a percentage of increase but until those you know tax assessments you know come out to the individual property owners it's kind of a it's all floating i mean it looks like it's going to be 16 of an increase and then it's you know to some homes it's 250s to some it's you know 10. so it's it that is truly always an unknown that makes this um tricky um i mean i feel like you've taken in my my guidance of of trying to put away every year to stack it up but i think that we have an overwhelming desire to meet again and go over this one more time from a council's perspective so i have we settled on a date we have not i know councilmember carlson said that she has a conflict on the 26th i unfortunately apologize i do have a conflict i can't change on the 19th um we can pick any other day between now and then we have to what were the 30 wouldn't it but that's what i was just going to say would it be helpful to just choose a higher levy amount as a temporary holding place so that you can complete your obligation to have a certain num have it in as the preliminary one by a certain date but we can always go back and adjust it lower like or i mean because otherwise we're under the pressure to have to make sure that would be that would be one option we have until december 5th to well technically december 28th but the truth and taxation which we do need to decide tonight which i've already announced once as december 5th um so i don't suggest changing that the we have all of october and the remainder of september all of october and november to have this follow-up budget meeting to bring it down at any amount or even um you know it's right now it's preliminary the only thing that really doesn't that we can't change is the levy amount um between the preliminary levy that's due september 30th and the final levy which is december we can't we can't or we can't we can change everything except for that number other than breaking it down i like this i mean quite frankly september the rest it's tricky for me with kids activity and stuff like that it's getting really ugly for me here i'm finding a date that's going to work for that um what would be your suggestion i mean do you have a feel for maybe what we should increase it you know to kind of build that in and then and uh i mean the highest alternate uh levy amount was the additional 50 000 um that you had in your materials um that because i i already you know i have that i can if someone wanted to give me a header then again a number very last page i'll tell you right now what it would be it's it's really what the council would be comfortable with i mean as i mentioned in the workshop it's hard for me to pick a i don't think an arbitrary number but it's whether it's the proposed budget which is kind of i want to say the minimum but that's that's the minimum that i feel comfortable with and you know that that does maintain or increase some of it but it's not everything that we could use um obviously i'm not gonna propose you know two hundred thousand dollars levy increase he city could use it but that's the taxpayers would we'd all be out of a job um the uh i mean what does it do like publicly if we go with you know the six point nine two percent increase where is that scene out in the public that this is our preliminary levy even though it's just a holding spot for us so we know we're going to bring it down lower than that is that going to cause a disruption that's um well other than people i mean if people are seeing this they're obviously they see that we're having this discussion but there is the chance you know there's no whatever's decided tonight there's no guarantee that it'll come down so i want to give people the false impression that i feel like definitely going to if unless the council um i mean and it because i i posted the 50 um the additional 50 somewhere around there if if not exactly that um would be you the council doesn't necessarily need to know where that's going tonight as far as which special fund it gets allocated to um as all the materials that you have in front of you you know they each have their own um i won't say any of them are over funded and not all of them are necessarily underfunded but there's you know the the the five year cip only goes out five years i provided the park extended cip which goes up to 2040 but they all have each department or each special fund has potential expenses and costs help well past five years i mean it would almost be easier for like for each council member to decide what actual tax increase they were comfortable with and i know it's it's again the median as the mayor noted it's not you know every single person with that value house is going to have that amount because they may not be limited to the median increase in value but that that that's the median so again on average that's what the can we just have that conversation right now because then i would be comfortable you know we could choose the amount based on how we all feel about if we want a different increase than what's presented in the proposed budget and then we can just move on and we don't have to have a whole another meeting you know what i mean i mean we can then later talk about where that if we do have extra funds that we're talking about where we want to put that but so right now because that's the part that like you let ethan said was missing as we went last time we went through and everyone said what are you comfortable with for the median increase and that's if we could just do that now maybe that would help us move along is any are we comfortable with that i mean even i'd be good if we just went with you know let's do the next level up so the increase goes up by six dollars and eighty cents for the median household at least we're putting aside ten thousand dollars for parks or streets and to me that's like not much i'd go higher than that if you guys would be willing to go a little higher than that i think we can vote tonight i think so too so what how where are you guys feeling are you as everyone want to stay with the proposed budget and i'm the only one that wants to put aside more because if that's the case then we just go ahead you know i'm i'm comfortable and confident in adam's and the staff's proposal based on his and they've they know me they know that i want to save and that i want to do it you know in a manner that that works for the departments and works for the city so i'm comfortable with the proposal that he's put forth but i'd love to hear from the rest of the council so john or anyone i'm sorry i didn't mean to put you on the spot no it's okay um yeah this is always my weak point as a council member this this budget stuff it's it is difficult but you know whether you know what's going on in our city-state country whether it's perceived or real in terms of inflation and how things have changed i mean you know people's home values have gone up so that helps out but you have to have a place to live so if you're buying something else it it's tricky i hate i don't want to um in any way unnecessarily citizen so i'm i'm torn more so than i normally am because i get michelle's point of wanting to start squirreling away a little bit for some of these other pet projects and be able to help fund other things so but and at the same time thinking out loud here i value what our staff does highly and when they give me a recommendation and a proposal that carries a lot of weight with me i mean it always has so i think last year we ended up going higher than the proposed didn't we you did the i think the second one yeah so it's not i mean we and we appreciate it and we know that you're always trying to do like the minimum you can't like you said you wanna you would love to put a lot more in there but you're trying to make it as slim as you can so that it is a small increase and we appreciate that um so just not so that i don't feel like we're like undermining your you know proposal by suggesting that we maybe could go a little higher because i feel like there's nothing wrong with what you propose but there's also we could save a little bit so well i guess i tend to echo susan's i mean i get yours but i i guess i have ultimate faith in our staff plus i've been on the council long enough and i feel like there's never been a point where it's like oh no we don't have the money do i mean the staff seems to know what needs we have and i get your point about putting money away but i i can't think of a year that i've been on that we've had to struggle to figure out to to do whatever projects we've had i would be okay with upping it to the next one just if you want to have that type of conversation um because like ethan said he doesn't feel like we talked about it but but personally i'm comfortable with where it's at and what our staff has done but you have you have put in allocations though to the different departments toward this the fire equipment in the future and the yep yeah yeah the fire the fire equipment um because we've been working on that one specifically kind of emphasizing in the last several years just because of the contract restrictions um that one has been set so we haven't reduced that one if they were just looking at if any additional money was put in um my my recommendation would be to put in the street reconstruction fund just because those are the that's what we have coming you know we're the the biggest gap in the funding that we have and the funding that we need is the street reconstruction that the issue is that even if it's 25 000 this year and it all adds up it's not going to you know that extra 25 000 isn't gonna have us have enough money when we actually have to do the project without figuring out how to how else to pay for it so i don't say it doesn't make a difference but it's not a silver bullet it's not going to resolve the the gap it'll just make it less but sorry i'm sorry do you anticipate that that's going to require bonding um probably depending on when we do it depending on what the which which of those projects we have the four different projects there um in all likeliness we will probably have to issue debt at in the next five years to accomplish one of those but this isn't going to prevent us from doing that if it's fifty thousand and even it's mount mary yes very honestly it's we're probably gonna have to if we wanna do those projects in the next foreseeable five years um any of them we probably should because as we've been trying to do less and less and stop doing is spending on our fund balance um now which we need you have to do it responsibly and be able to pro plan so you can make the debt payments and just it's i don't want to equate it to using a credit card but it's you're assuming there's going to be an amount of interest and that still will be cheaper than losing your investment earnings you know honestly i'm not going to bank up the city but you know spending all your cash being you know house poor being you know it's you have to do it responsibly it's going to be a mix of over the next well it always has been or it always should be you know a mix of spending your fund balance spending you know bonding for you know higher level expenditures um i'm not going to blame matt but he is trying to fix a lot of things that have never been fixed we've got some water and sewer that you know we're 80 years old we've got things that it's just time the time has come that the bills are due um so no amount of budgeting in the last you know 10 years would have necessarily prevented this um unless it had been incredibly aggressive and you know luckily matt and matt and i will give him a lot of credit we are catching up as fast as we can um but trying to balance that what's reasonable is we don't want to overburden the taxpayers and some of these things are even beyond the five years i mean that's the other the other factor is that we're collecting money from the residents that are here now for future projects they may not necessarily enjoy the benefit of that you know we hope they do but if someone's going to be moving in the next you know a couple years and the project's five years off you know we're trying to be fair to everybody and it's it's just really a balancing all these different factors that's happened over the course of time too i mean right that's always the that's always it's not like we just started doing that no this is just the way it is i'm prepared to maybe we haven't heard from ethan yet oh okay right we have not um i probably ain't paying taxes more than anybody um but i think even the second one it's basically doubling what we're 16 to 17 i mean or well it's 32 total versus 16. to me i just i don't see how that is that much for us and i get the people on the big that's 52 difference or whatever but you know even on the bottom one that's like a tank of gas and i'm not saying i'm advocating for 50 000 it's crazy that you can say that because like i said i don't know like taxes going up i don't like any of that but this is on like a local level and this stuff directly goes to our city it's not like you know your taxes go up and people are spending it on stuff that you don't like it's like this is literally to help our city so there i'm a little more comfortable increasing it a little bit um i would be comfortable at the second level but i'm also have faith like these guys said i have faith in you that what you've proposed is fine too but at the second level for that minimal amount i don't i don't see an issue with that but maybe i get a bunch of flack for it but that's just how i feel so what do you need from us now you've heard all of our opinions would someone one of us need to make emotion about it like to about the levy and then see how it goes see how we vote on it preliminary levy for 2023 adjusted to meet the whatever you know like is that what it would be on that levy line where it says levy and then like the proposed it's a one six five two two oh three where is that i don't know why page 12 i mean if we don't know where the extra 10 20 30 50 is to go right well streets we just talked about how that seems like the highest priority so that or parks to me seems like the two things that we could decide we just need to approve it we don't have to we don't have to decide right this second but i feel like we can use that money somewhere correct the the where it's being allocated um doesn't need to be decided tonight it should be decided at some point before the december the final um right now you're setting the levy you're approving the budget um which is uh and the the capital improvement plan but the where it actually gets allocated because it's it all gets put in like i said the majority of it gets put into the unassigned funds in our fund balance it it's not uh you know the city council can change that at any time for most of the funds okay so are the three of you good with the what it's been presented or does anybody want to go up at all just so we don't have to talk about it yeah otherwise i'm making a motion you're okay going up a little bit if the three of you aren't then let's just forget it and let's pass it my motion was going to be to accept the proposed budget or the proposed levy increase and not increase it just see what happens and then connie and susan are the same way so yeah i have it second okay so we're outvoted so let's go for someone i'm not going to make the motion i'll move to adopt a resolution um the preliminary uh levy for 2023 1 652 203 thank you john is there a second i'll second it thank you connie um roll call thank you my mayor councilmember dahl aye councilmember carlson aye councilman gilmore aye councilmember hanson aye second resolution please john you're on a roll oh we have to have the dollar amount for that one out um see that's where it's hard i think it's just it's in the package i'll adopt a resolution of the preliminary budget for 2023 but where's my number there's no page numbers so i can't help you sorry john should be it's 4 million 416 what is listed in the resolution it's presented there you go that's a good set are you good with that yeah just start over no i think that's all good right it's up i am clear as to what the devotion's intent was it was to adopt the resolution of the preliminary budget as outlined in the as listed in the results of the line in the presentation submitted to us perfect okay great thank you john have a second thank you connie roll call please counselor doll aye councilmember carlson aye councilmember gilmore aye aye mr hansen aye marissa morris aye aye and then our third resolution please i'll move to adopt a resolution proposed capital improvement plan as presented to us in our materials thank you john is there a second oh can i ask a question i know i should ask before he did that so if when you were saying we could about the next meeting vote on i mean with him doing it like this does michelle do they still have we wouldn't need because the the capital improvement plan is more just adopting the plan for which projects which equipment is going to be replaced in the over the next five years um the a separate meeting because no actual numbers because the budget and the levy are now adopted the capital improvement plan can be amended you know throughout the year um as i said when we get the drainage study we're going to have to re-prioritize things and so we'll have to update it after we get there it doesn't affect anything okay i guess we're gonna vote in october to actually okay that's what i wanted to make sure that i want to make sure i understood that we still because the cip has the fifty thousand dollar citizen okay so that's all i want so did you make a motion i did i'll second it you did you did adam okay please council member doll aye councilman carlson aye councilmember hanson aye councilmember gilmore all right mayor stan roars i i would like to make sure we do talk further about the cip though and some other things does the council want to select a date now um between now and november uh and on thanksgiving what's set up on our october like do we have a workshop before the october uh we were assuming that there would be one and we've been working on the sign ordinance as a potential one we didn't have anything locked in um there's other business that um i know we will have i don't want to have like a whole like separate meeting for it if we can do one of those like put it in a workshop before the regular meeting would probably be better since it's always hard to find a date so october or november meeting is scheduled for october 3rd right okay yes the third is the next regular meeting yeah that would work for me for a workshop are we able would is anybody able to do four o'clock as long as i don't have a great day i could give us a little more time to make sure we get through it thank you and we can obviously if there's any discussion that the each council member wants to have questions answered you have the materials so please let me know so october 3rd we will plan on having that as the workshop topic at least one of them um the other thing i just want to again announce is the truth and taxation public meeting will be december 5th at the at 6 o'clock with the regular meeting adam yes did we just do something maybe we shouldn't have this meeting until we have the election so that the council that's actually going to be dealing with 2023 talks about what's going to happen in 2023 does that make sense like in january or february should we be looking at the cip instead of now well it depends on which aspect you the cip you want to look at well i guess particularly you know 2020. the regular console doesn't it's just sorry so you're saying after january yeah so that they're looking at well what projects do we actually want to prioritize in 2023 i feel like we could say that but then when it comes to the council they can have that conversation still but why why have it twice is what i'm getting at is it are we wasting our time it's another step where we're pushing it off if there's things that you really want to discuss or we want to discuss i don't know i guess that's i don't i don't know that there's still elected officials until the end of the year yeah we are but i'm like if we're making decisions about what's going to happen in 2023 for projects but you've got to remember they're going to be coming in whoever comes in they could be coming in totally right i remember so i just feel like i i don't know that we will have the okay the infrastructure the drainage study ready to have all that work done by our hope is to have it at the october meeting but that's that's still tentative um so i don't know that we would be able to discuss those as far as the major projects um and as was noted there will be there'll be work expected of the council between now and january um when the new council takes is receded um so i i wouldn't put it off until then uh it'll probably need to be updated next year next spring one of the other things that we are that we're also working on is the water rate study so that's something that that won't be done by october um we might be able to get it done sooner but there's a lot of other factors that will be um impacting the infrastructure projects and the future capital projects so i wouldn't i wouldn't put it off sounds good i just it just maybe okay with that i am done with the budget portion so now i turn back these thank you so that will take us to our city council liaison reports so i'll start um michelle um i did not attend the planning commission meeting because it was my anniversary on august 22nd and we already had a workshop so that was enough city council for one night and um i don't think anderson advisory committee has met in a long time so i don't know what's going on with that but i have done a lot with the bayport community actually language isn't technically my liaison but um yeah so derby days is this coming up weekend and it's gonna be huge the um party in the park on friday night is a replacement of what used to be called the street dance the last couple years the legion is in is sort of the host for the event in terms of um beer sales and all that so they decided to do it at um legion field feral park so we're gonna have tim zigler band and a bounce house and the dunk tank and fun games and photo booth and it's gonna be there's things for kids there is definitely things for kids to do yeah and uh if you feel like you'd like to volunteer to help the bayport community actually that night we could use some people to you know help man the dunk tank and you think we have a sign up just you know reach out and we'll figure out how to get you in on that and then um saturday is a lot the same we have all the same stuff we've always had which is awesome you know the medallion hunt with the addition of the winner now will get um a unique centennial medallion as part of their prize in addition to the 500 it's made of brass and it's handmade by uh dieter vonderer from stillwater and in addition to that medallion he made us a silver one it's a sterling silver almost two ounces and we're going to have that in a silent auction right here at city hall starting at nine nine a.m until to 1 30 is when we're gonna end the silent auction so come and bid on that and look at the historical display and they're going to be selling the books that they just the um uh historical society made a book um about bay park it starts in like the 50s has a bunch of photos um and so we got the pep rad we've got the duck derby the everything down at the park starts at lakeside park at four o'clock we'll have live music and a dj and food fireworks at 8 30 on saturday yeah so it's a two day fun film and so i'll be hosting the dr v again so that's always fun to i get to dump the ducks in the creek and then i'll catch them on the other end so you can buy your ducks online and at baypork community actually you can buy it at woody's legion nj croydale mostly for people who live there but you can go on down there i'm sure they'll sell you some and that's where the pet trade is that's where the property will be again yeah yeah so yeah it's going to be fun and i'll just wait hope it doesn't rain usually we get decent weather and for derby days so yeah fireworks at 8 30 at lakeside park too those are like pretty incredible you're like literally right underneath them so if you're around and also just a warning for those who have dogs that fear fireworks and all of that it will be happening at 8 30 on saturday september 17th apparel park on friday friday night and lakeside on saturday yeah and then otherwise the medallion hunt is all over town pep parade is you know croydell city hall is going to have the display what night is the band the tim zigler band is on friday night and then we do have live music it's uh donovan galette is gonna be playing from four to six on saturday and then after that we have a dj so the kids can dance in the pavilion and ice cream free ice cream too forgot about that it's good 7 30 on saturday night yeah lots of fun go on the be cal website and there's the whole schedule there thanks steve and everybody um yeah pay for community action yeah great job sarah schroeder is rocking the party in the park this year huge and then also woody's is helping a lot too with that i should give them a shout out in addition to the legion excellent great great weekend thank you uh we had a scheduled meeting that it was canceled they had a covered outbreak within that doesn't sound like anybody um was too bad off but uh yeah so i don't have anything it's a schedule for uh this month okay great i hope everyone's well thank you connie i have nothing to report okay and mayor i think you attended i did little sink right yeah thank you for that so um this last month i um well several of us attended the groundbreaking for the new library project which was fabulous congratulations to the to the library yeah i forgot about michelle was there too and uh great great event and so excited and the library is currently set up here in city hall for your needs in the next few months um also did attend the wmo meeting on john's behalf um everything uh that's a great organization they do just amazing uh water quality and conservation efforts the one thing is that they did review the budget the budget stayed flat from year over year but bayport's allocation went up slightly because of the new percentage adjustments but nothing significant i attended the fire relief meeting um the airport ribbon cutting ceremony of the new runway so that was exciting um great ceremony that airport is kept like a golf course um the gentleman that's in charge of the management kudos to him it's beautiful i did also go to the airport advisory meeting we're seeing a similar number of complaints month over month they're typically from the same households there may be a slight change in um in that traffic the traffic patterns and they come and people who are impacted because the runway did move slightly on the on the land and so now there might be a slightly different flight pattern but overall the mitigation of the noise has been i mean they monitor it very closely so if there are any concerns you know reach out to um to the um mac airport managers and um and they will address your concerns and they follow up with every complaint that does come in so that was my month so i'm going to turn it over to staff reports thank you madam mayor um chief eisner is at drill tonight so he was unable to attend just a couple things i wanted to note from his report the august call volume was 118 compared to 99 2021 so it does look like it is back to in the year to date call volume was 747 compared with 628 last year um so it does look like they have returned to pre-pandemic levels um a couple of other anniversaries that i wanted to recognize on the fire department mike bell 32 years congratulations mike gallowicz 23 years and andy swenson 14 years so we thank them for their service and with that i will call upon chief eastman good evening madam erin council our past events um itunite and safety camp i just want to recognize woody's mary tichner brad smith for the 18 years that i've been here they've been down there serving their hot dogs and cooking it up for us in the heat and they don't allow their time and supplies to include paper plates cups silverware mustard catch but all adds up and their time is valuable i also need to recognize the bayport marina manager corey and the commodore rachel who helped serve along with my volunteers and that was august 2nd as you might remember august 24th we had our ice cream social across the street here and that was sponsored by ekberg lammers and mabel's gave us a fairly large discount on that we had a roughly about 60 people there i didn't see any council members down there just one of them remind you you forgot that so you missed out on your free ice cream so um [Music] upcoming september 8th we had a practical shoot that was all officers we joined with oak park heights with our train the trainers so to speak so that's nice so we save funds with our training as far as the officers that are certified to train and with their shoots as uh michelle hansen councilmember hanson mentioned september 16 17 derby days will have reserves and officers walking around and i do appreciate everything that that group does as well it's i've attended the pet parade when my grandmother um's relatives were there now my grandma's at bayport memory care as well and so it's just it's just great from the duck races to the fireworks and my reserves are generally down there it's just a wonderful event so thank you and everybody that puts that on thank you for having me officers there well and that's their opportunity to just meet and greet everybody and that's their main reason to be there um we've been working diligently and you might have saw the paper and inmate passed away and what is assumed currently from the doc's press release department of corrections press release is a overdose and we've been working very hard on that death investigation it's consuming a lot of our time right now so that's currently what we've been doing our total as of when i submitted this our total icr's responses to call self-initiated are 5797 and i stand for questions that is quite the volume thank you i just want to thank you um for you know having you your presence specifically you your presence out at the school pick up and drop off time that's really uh near and dear to my heart keeping kids and vehicles safe from any accidental interaction thank you all of your staff for your continued work in that area thank you yeah i forgot it seems like it's been so long ago but that was a very hot evening um with the uh night unite it was it was a long day it was a very long day so yes thank you thank you both thank you very much i know people are busy just had to give you a little bit of a shout about missing out on the ice cream texture reminder of things you reached out to me i was i was ill with colette or i would have been there we had some adorable photos that are on facebook if you want to see it and some of the attorneys were behind the little faces it was fun we did a pretty good turnout yeah you chief all right next up public works director client madam mayor members of the council um obviously the summer busy season is winding down um but i'd just like to reiterate that we had a third seasonal employee this summer and it worked out really well um the weird thing is all our seasonals are older and so two of them are actually retired and one of them works for the school's district and so um we've had good luck with all that and we'll be having that all three come back next year um so we're able to do a couple extra things this year having that third season on one was um sewer cleaning certain areas that have some severe root intrusion that we have to do earlier than every three years which is our normal practice and then we've done some fair amount of ash tree removal primarily in lakeside park embarkers alps with that said um we have an eagle scout who's looking to do or who wants to do is doing a project um in lakeside park he's raising some funds to plant uh 20 potted trees in lakeside it'll kind of be like the same project that happened up in parker's alps we paid for the parker's house ones it's actually the same scout troop that's planting him that's going to be in lakeside but this time he volunteered as his eagle scout project to raise those funds so we'll be helping him out um a couple of the other projects that have been going on is the box covert project which seems to be never ending um it's finally completed for some restoration and landscaping work um so we started i believe tennis will be starting garbage collection next week in the alleys again so that'll help out some of the side streets specifically by the school there ash tree treatment and removal we did treat another 20 boulevard trees so our total tree count for treatment is 80 trees that includes parks boulevards and in the cemetery we'll be doing that on a rotating basis 60 of them one year 20 the other because it's a bi-annual thing um and then sealco project the city completed uh three parking lots uh city hall uh the tennis courts and then um pollock works um it was a seal coat and then they did a like a a layer over the top to try and keep some of the loose rock that usually occurs with the sealcoat project in place we will be doing we also did crack sealing on the mirror street and then some out in inspiration and then our final project for the year will be a um it's called a slurry seal on the trails for the city parks um so hopefully that can gets completed rather soon i did want to mention to you that the mayor mentioned the helping with the kids crossing we did have the flasher unit get hit on highway 95 and we tried our best to um essentially rig it up so that you could that it would flash both of them but when they hit the unit it pulled some of the wires through into the master control panel and actually wrecked the motherboard on that one and so we we couldn't rig it up so that way so now not only do we have a motherboard ordered we also have a middle connection ordered or a middle unit ordered um no eta though on time for that to arrive so i'll but that'll stand for questions what does how does that work out yeah he pays for it criminal his intuition he's an insurance coach so you knew who did it well thank you very much all right thank you matt assistant administrator taylor madame members of the council most of the items i've been working on were already discussed earlier on tonight's agenda i do have a few reminders about elections absentee voting for the november 8th general election will begin on september 23rd it can be done in person at the washington county government center or by requesting an absentee ballot via the washington county website which will then be mailed out to individuals the bayport mirror and two city council seats will stand for election at the general election on november 8th all bayport residents vote at the new bayport fire station and polls will be open from 7am to 8pm lastly following the election the city council is required to canvas and approve the election results the county recently informed the city that this needs to be completed between november 14th and the 18th so staff is recommending the regular november city council meeting be rescheduled from november 1st to the 14th and i did send out an email seeking availability for that change i know mayor st norris councilmember hanson and councilmember dahl all have confirmed that that works for them so i'm hoping councilmember gilmore and carlson that that also could work for you that does work for me i just didn't get a chance to respond okay great because we have to report that back to the county yet this week so if that's the final decision we'll reschedule that for the 14th okay thanks um that's all i have i stand for questions any questions for sarah oh great work thank you for the presentations tonight thank you and adam thank you madam mayor members of the council a couple items that i just wanted to update the council on we already went over the budget uh discussion we will continue the cip uh discussion in october but steph has been working uh quite a bit on that last month since the last meeting one of the other items that i've been working on just the last couple weeks is that we under our tiff reporting every year as part of our audit we submit the tif report which basically reports all of our tif activity to the the state auditor and uh because we decertified the kroy dale tiff at the end of 2021 but the county had already calculated their certification and they'd already sent us funds what they reported uh to the state they reported that they had paid us the entire amount even though we had paid some of it back and we never paid croydell our auditors didn't note that in our report uh they just reported the part that we actually paid um so it wasn't necessarily right or wrong but there was a discrepancy between the state report and or that we submitted and the county's numbers and so we did have to amend that and refile it uh what so our financial statements will be different than what our tiff report is it doesn't really have any impact other than someone will have to go back if they're going back to historically look at the tiff numbers they'll have to there'll be another sheet explaining it but that took a little bit of time with communicating with the um just because of the timing of the payments uh we we are still getting tiff funds this year because of when the tif uh district was decertified so next year we'll be ahead of this and we'll make sure that uh it's all in one report um one of the other things that we just learned at the very end of last week uh that i put in uh on my memos are actually in my report uh county road uh 14 and uh fifth avenue north uh we were we discovered we were i can't say we were notified but we learned that uh the county has requested a speed limit increase uh on the western portion of that from stagecoach to ninth street and that uh it's going to go from 30 to 35. they had a study um done after the bridge through mndot after the bridge the secret crossing bridge was opened um and apparently we haven't seen any of the data but apparently it justified increasing it from 30 to 35. i know chief eastman contacted them directly as well matt got more information and we were chief eastman was not supportive of that and they they appreciated our input and um they and we didn't really have any say in it and we were they they were disappointed that we weren't notified ahead of time but it sounds like something slips through the cracks um where we learned early um that being said uh luckily it is the farther west portion and as it's the 30 miles an hour will be maintained as we get closer to highway 95 and more residential area it's not going to change our enforcement of it the the five mile an hour will be enforcing it the same as we have been obviously it'll just have a higher threshold i know the police are very active in that area um controlling it so i for the public when they see that it was not initiated by the city um it was initiated by the county um we did push back on it but it's uh it has changed already all right okay yeah they were doing the locates last week well all i know is i i didn't walk way on the um west part but i was walking by ninth where it changes and it said begin speed limit 30. so i assume that meant that it wasn't 30 prior to that okay um so just for that three blocks or whatever yeah no it's that whole length no from mark like all the markers alps all in front of that is going to be 35 until you get to the first string kids play yeah oh wait so from if you're taking stagecoach and you're heading towards the river it's that whole stretch until you get to you know ninth is the first place you can take a right that's where it changes to 30. is there is there could we put an addition i mean my problem is the only i don't know i have no problem with it other than the fact that when there's ball games and stuff there there's loading kids up that's pretty bad there i don't know that we could go over and above what their signage is or something but they already speed on that road already yeah that would be nice because i walked that route madame are members of the council um washington county did um they apologized for how we found out but um their last just to give some background the last time that mndot had done uh essentially a speed study on county road 145th avenue was like 1979 and so they want they just wanted to provide an update for that which resulted of course in an increase washington county we did talk about potential pedestrian issues and they brought up the fact that there's a possibility of connecting the sidewalk from where it ends at parker's alps to i think where it starts at eighth street i believe so there's a lot of block section that's missing um all that really needs to happen is it's probably gonna it would probably be a joint effort between washington county and the city and if we're in favor of that doing that that we just contact them to attempt to get it on their cip they're they do like a five-year cip every year for rogue projects so and that they would be open to that um with the possibility of uh grants given that it's pedestrian let's jump in i would love that they're willing to go half season or whatever yeah as i said we just learned the very end of last week and so we're i don't see it still fresh but we are in discussions of how to try to regain at least some of the safety that we potentially will be losing from the increase so i like that sidewalk idea a lot thank you matt um we've been sarah and i've been working uh with uh legal counsel on the uh nature center release i know that was something at the meeting in the 22nd that there were some questions um we're we think we almost have it finalized uh they thanked just for the public's information um at the august 22nd special meeting the council the city council the city did a vote to approve a short-term lease with synchro preparatory academy the nature center uh some of the rationale is the nature center incredibly difficult to rent out and has been underutilized um it's about 300 sits empty about 345 days a year um and the cost for just maintaining utilities is not recovered by the the revenue from renting it um so as the city looks to determine how best to utilize it in the future um we've the council made the decision to uh we're approached by the city approached by the school to rent it out for some additional office space for two employees um so the next 11 months we're as soon as we get the lease finalized that's the plan at this time there's no long-term decision made on the future of it one way or the other but it wasn't the city's intention to have a long-term office space lease at this time i just want to give an update to the public on that so hopefully that's resolved soon the just want to again reiterate at the october 3rd meeting we'll be having a workshop to discuss the cip and then the regular meeting following that with that i stand for any other questions any other questions thank you for all the work to you and the team and the entire staff for the budget preparation um so yeah i want to thank you mayor i want to extend my thanks to the all the department heads and staff for helping with the budget and uh we're not totally done but uh we've made a lot of progress thank you council too for discussing it any other questions or comments with not would someone like to make a motion to return i'm over adjourned thank you michelle for a second a second thank you ethan all in favor all right opposed you