Lake Elmo City Council — Transcript
Thursday, October 23, 2025
Concept Plan for Open Space Planned Unit Development (OPUD) North of Clear Lake
South Water Treatment Plant Site Selection and MUSA Expansion Proposal
Public Works Operational Assessment Recommendations
Votes (3)
Concept Plan: Open Space Planned Unit Development (OPUD) North of Clear Lake
Dissent: Council members expressed strong opposition to a dead-end water main and private wells, favoring a looped system and stormwater reuse.
The presentation covered a concept plan by Twin Cities Land Development for 22 single-family units on 60 gross acres, with 50% upland open space and a community septic system. Key feedback was sought on water supply, specifically the proposed 2,000 ft dead-end water main, and stormwater reuse. The city has a policy requiring new developments to connect to the city's water supply due to PFAS concerns. Options presented for water supply included a looped extension, a dead-end with frequent flushing, private wells, or deeming the project premature. The council strongly opposed dead-end mains and private wells, advocating for a looped system and mandatory stormwater reuse, consistent with previous city practices and environmental concerns. Concerns were also raised about density within the shoreland overlay, despite a successful tiering analysis with DNR.
South Water Treatment Plant Proposal and MUSA Expansion
Dissent: One council member expressed surprise and frustration at potentially altering the comp plan for a residential MUSA expansion, especially given the use of settlement dollars for the WTP.
Preliminary site layout for a new water treatment plant at Inwood and 10th Street was presented, detailing site access, building size, watershed considerations, and plans for due diligence. The property owner requested expanding the MUSA to include an adjacent 63 acres for low-density residential (2.5-4 units/acre, potentially 128-205 units). Staff highlighted the impact on the city's overall density target (Met Council 3.5 units/acre by 2050) and the need for a comprehensive plan amendment. Council members were generally supportive of pursuing the project and exploring the MUSA expansion, acknowledging the urgency of the water treatment plant due to PFAS, but some expressed reservations about the density of the proposed residential development and the deviation from standard comprehensive planning processes. A closed session was scheduled to discuss potential land acquisition.
Public Works Operational Assessment Presentation
Dissent: One council member expressed significant reservations about the lack of detailed quantitative benchmarking data to justify staffing recommendations.
A consulting firm, Rafelis, presented an operational assessment of the Public Works department. Observations included a significant increase in workload (e.g., 74% increase in sewer customers since 2019) with no corresponding increase in operator staffing, leading to an unsustainable pace despite high service levels. Recommendations included creating an annual work plan, adopting a 4x10 summer schedule, increasing staffing by two operators and one lead operator (to be phased in), designating utility specialists, hiring an administrative assistant, outsourcing auto repair, and defining the role of a Parks Director. Technology recommendations focused on fully implementing Beehive as a CMMS and providing supervisory training. Council members questioned the lack of explicit quantitative benchmarking data to justify staffing increases, though staff affirmed the internal need and ongoing efforts to improve data collection via Beehive.
Notable Quotes (16)
So, we're looking at a concept plan just north of Clear Lake. As an overview, uh this would be an open space planned unit development. So, uh we're looking at 22 units at approximately 45 units per acre.
The first area and primary area is the water supply. So, as you see in the concept plan, uh on that 2,000 ft culde-sac, there is a water man that would support water service for these proposed units. Uh that's a 2,000 foot long dead-end water man that's being proposed on the concept plan. Um that is that is much longer than what the city's um engineering and design standards would allow for um uncertainty.
this would be a reversal of a long-standing city policy about not allowing for wells in new development. Uh you see the water map on the right side of this slide and there's a considerable amount of water man that's been built throughout the years in this area. Um so having private wells would also um kind of be under underutilizing that existing public infrastructure but also uh they could be at a slightly higher cost um due to possible contamination in this area or concerns about POS.
I'm pretty firm on my end in terms of you can't have a deadend water line, especially that's 2,000 ft long. Um, and it is true, we have been extremely consistent, 100% consistent. There have been no new developments that have been on a a private well since PAS was discovered. In this case, uh, we have within a quarter mile, one, two, three, four, five, six, seven, seven, uh, well advisories directly on the west side of Keats and we even have two just to the east of this development. So, I I wouldn't have expected it even 5 years ago, but we have POS in this area, and it shouldn't be there, but it is. So, I I would agree that private wells are not a solution.
If it's if it is a water man if they're being served by water um then absolutely the storm water reuse um especially for uh the lot size the the storm water reuse is going to be critical for me to see that in there.
It's pretty hard for us as a land developer to be looking at a sewer line that goes right by our property and not really asked to try to get connected to it.
To to site the the uh facility in this proposed location, we do need to do a comp plan amendment. We've been in touch with comp the that council about that and we do need to bring the sewer over to that to that parcel as part of the project um to get this done.
The issue before the council is the uh property owner requested that you consider expanding the MUSA to a portion of their property. Um, so is the question is should the council consider purchasing the 8.2 acres and only include the portion of the Musa or include additional acreage into the Musa and if so, how many acres and at what density?
Um if you were concerned about lowering the overall density. So, the next step is to um, one of the things we're talking about is going to a close session obviously to discuss everything um, in terms of moving forward on this project.
If if we weren't in such a a dire situation with the water and wanting to move to get the the treatment plant here. I think this would actually make more sense to wait until the comp plan to work through that. Yeah. this is an area that makes sense for expanding into the music, especially with these new requirements that it looks like are going to be coming up. Um, with that being said, we know those requirements are coming up. So, like again, I'm not it wasn't part of the last comp plan, but I mean it seems like this would be a reasonable spot, especially given the water situation. So, I know we're kind of expediting it, but it seems like it'd be moving in this direction regardless.
We've just we've never expanded the MUSA for residential purposes of this size and scale outside of the the official desile comp plan process. And that this isn't this isn't a I I think this is one of those ones where there's going to be a lot of feedback and perspective that's going to be valid um from those to the east and to the north.
growth in workload for the department has really outpaced the rate of population growth. I think for most people we relate to population growth when we think progrowth of the city. But if you go back to about 2013 I think there were a thousand uh water accounts in the city. Now there are 3,600. There were about 30 sewer accounts. Now there's I think about 2500 or so. Um so that level of growth has really been exponential.
Our recommendation around staffing for the operators is to increase staffing by two operators and one lead operator. Uh that second lead operator will help reduce the span of control for the lead operator position. Um, ideally that second lead operator if we split into those two work groups during the summer that they would be assigned different work groups the Monday to Thursday and a Tuesday to Friday.
We would recommend that Beehive be implemented as a full computerized maintenance management system or CMMS for the department. Um, issue tablets for the operators in the field so they can receive work orders in the field. they could be issued work orders from the office. Um, and it's also very important that they uh training for beehive would be a proper investment made in that everybody knows how to use it properly.
There's no basis for adding positions based on any measurable workload functions. It's just we think you should add three. We should either had a mechanic or contracted out. But, you know, based on what? One mechanic enough? Is one too few? is one too many based on equipment age and type, you know, vehic vehicle equivalent units and maintenance repair units. Very simple, but there's none of that in there. So, how do you have confidence in a report that recommends hiring people that has no basis for the hiring other than we think you should?
Beehive um Adam and I have already implemented our task work order system through that and we're using it uh the best we can right now with the time that we have, but we are um training staff to enter and do completion. Um that'll obviously help us track what's not getting done and the number of tasks.
Ordinances & Resolutions (11)
Proposed development plan for 22 units north of Clear Lake by Twin Cities Land Development.
Guiding document for rural area development and future MUSA expansion.
Regulates development near Clear Lake, impacting lot size requirements.
City's criteria for Open Space Planned Unit Developments, which the Clear Lake project reportedly meets.
Flexibility process within the Shoreland Ordinance to allow for reduced lot sizes under specific conditions.
Calls for a Parks Director position as a high priority.
Regional plan impacting city's density targets (3.5 units/acre minimum by 2050).
Met Council's tracking of units per acre within the city's MUSA.
City's asset management system, recommended for full CMMS implementation in Public Works.
Referenced for FTE allocations in Public Works benchmarking discussions.
Recommended for administrative tasks and safety guidelines in Public Works.