Lake Elmo City Council — Transcript
Thursday, September 11, 2025
Parks Director Position
Park Amenities and Replacement Strategy
Sports Complex Development (76 acres)
Storm Water Utility Fee Equitability Review
2026 Budget Discussion
Votes (5)
Parks Director Position Discussion
The Parks Commission presented a compelling case for a dedicated Parks Director, outlining six key areas where current staffing levels are insufficient to meet community needs and implement the Parks Master Plan. Council members acknowledged the need, particularly for securing funding and strategic planning, but expressed caution regarding the organizational structure and financial implications, suggesting a phased approach or an initial 'coordinator' role to align with the city's growth and conservative financial history. The cost of the position was estimated between $120,000 and $165,000 annually, with the hope it could pay for itself through increased grant funding.
Park Amenities and Replacement
The Council expressed concerns about the sustainability and effectiveness of continuously replacing 14+ playgrounds at significant cost every 20-25 years. They urged the Parks Commission to adopt a more strategic approach, questioning if all playgrounds need replacement, exploring consolidation into larger, more centralized facilities, and diversifying amenities to include disc golf, fitness parks, or skate parks. The imminent replacement of the Lions Park playground (a highly used site facing structural issues) served as a key example to prompt this policy shift. The discussion highlighted the need for community engagement to determine optimal land use and amenities.
Sports Complex Development (76 acres)
The Council received an update on the proposed 76-acre sports complex, detailing research into other cities' successful complexes and interest from local sports associations for multi-field facilities, artificial turf, and supporting infrastructure. Initial cost estimates range from $20-$25 million, largely driven by artificial turf. The Council agreed to proceed with community engagement and a thorough financial analysis starting in 2026, acknowledging that a potential bond referendum would likely be pushed to 2028 to ensure due diligence and public support for this significant long-term investment. Various funding models, including private partnerships and sponsorships, were also discussed.
Storm Water Utility Fee Equitability Review
The City Engineer presented concerns about the inequitable application of the storm water utility fee, noting that a flat residential rate fails to account for diverse property types, lot sizes, and the presence of privately maintained storm water facilities. Council members agreed that the current system is unfair, particularly to properties that invest in their own storm water management. The discussion emphasized the need to revisit the fee's calculation methodology, potentially by creating more specific residential categories and improving the credit system for private facilities, to ensure a more data-driven and equitable approach for all residents.
2026 Budget Discussion
The City Administrator presented an update on the 2026 budget, detailing adjustments made based on prior council direction. The general fund levy was reduced by $400,000, incorporating an assumed use of $270,000 from the fund balance. Other revisions included refining project estimates, minor expense adjustments, decreasing the grade for new fire captain positions, and reducing the estimated health insurance increase. The discussion aimed to gather additional input and finalize numbers for the preliminary levy at the next meeting.
Notable Quotes (13)
Part of that parks master plan, one of the first items on the agenda there was to um seek and add a parks director position to uh staffing. That was part of the 2025 work plan which was also um reviewed with parks commission as well as city council in January 2025.
We simply can't do u a good portion of them. And this has been told to us by city staff with the current structure we have. So we are as our chair said um kind of stuck in going forward in any meaningful way.
I support a position that is leaning towards that. Maybe it grows into a parks director and I'm just thinking operationally how we are with our public works department and how we have with our communications. Maybe it's nobody don't shoot the messenger here, but maybe it's like parks coordinator or something like that to start off with and then you when you grow the program and you get something and the city grows and you have more resources to put towards that then it maybe becomes a director position and you you know you're doing more with that.
The two big factors is Uh, one, the financial side of it, right? I mean, if we're replacing playgrounds every 20 25 years with with 14 playgrounds soon to be 15, I mean, we're looking at every year and a half replacing a playground at that rate, right? And that's 200 to $300,000 every year and a half to two years where um, if that's the need, then you know, great. Like that that it's a it's a good investment. But the second piece of it is is is it the best use of of all the parks that we have, right?
Part of the hard part with this was the council has had a yearslong discussion and and you you're well aware about do we start to shift towards larger more centralized less number of playgrounds. Then in the long term you get more bang for the buck. You have one or two really large ones and less of your$15000 to $200,000 ones. or do we continue to do your your 130 your 150 200 everywhere and it just happened that this was the time when Lions is up.
What we really are looking at are starting the community engagement planning um financial analysis for the implementation and long-term maintenance. That's one of the things that we think is crucial is understanding what this is going to cost the city and then understanding what options you have that may bring in more revenue, some options that could lower expenses and then what does this look like long term um to the city.
What do people want in this park? What are they willing to pay for? And we come up then, okay, here's the cost of them and then a Morris Leman survey that says, you know, the cost is $20 million. Would you support a referendum for $20 million to include all these items? If some says no, would you support a referendum for 15 million that would exclude these items? Go by order of preference.
You know, early on in this discussion, um, we're looking at the land that we had. We discussed how this is an investment for the a long-term future. 50 years from now, people look back at this park and say that was really a smart decision. We have this beautiful park you in the middle of our community that we can use.
Looking at Lake Elmo, you've got a number of different types of residential lots around the city. Uh you have a neighborhood like Union Park, you know, with higher density uh smaller lots. Uh the old village with um relatively small lots. And then you've got Tory Pines, for instance, um larger lots with larger homes... I guess what I want to hear from council is your thoughts on equitability. Um, do we look into expanding the category the categories associated with calculating storm water utility fees in particular for residential lots?
I think that as I look at our system, I think it's not particularly fair and equitable by a long stretch of the imagination. I'll go back to what you taught, mayor, you have development where they have storm water ponds and infiltration. And so they basically pay the cost of treating the storm water within their development and they pay the cost of storm water throughout the entire city. That's not in any stretch of measure fair and equitable.
back when this was developed, there wasn't a lot of storm water infrastructure anywhere in the city. Even other even in your downtown, there wasn't much. Um, if you look at traditionally what this fee has been used for, it's being you there should be a base fee on all properties regardless of whether they have their systems because we haven't been using the fees for storm water infrastructure. We've been using it for studies. We've been using it for your surface water management plans that are required.
So we are just trying to narrow down and finalize the number that we need for um our preliminary levy at next week's meeting. Um and also just taking any additional input on the budget um from from here on out.
So we decreased the general fund levy by $400,000. Um, and this does assume uh using fund balance of around $270,000 at this time.
Ordinances & Resolutions (8)
A brand new plan developed in 2024, recommending a Parks Director position and outlining costs and priorities for park initiatives.
A plan reviewed with the Parks Commission and City Council in January 2025, which included the Parks Director position.
The Capital Improvement Plan for the parks division, discussed in relation to park amenity replacements and funding.
A survey budgeted for 2026, intended to be incorporated into the planning for the sports complex.
A report that mentioned the need for positions, referenced in the discussion about the Parks Director.
City plan that calls out for a community park, previously expected in the old village center, but now influencing the sports complex location.
Permits related to Municipal Separate Storm Sewer Systems, whose implementation and associated programs are major costs for the storm water utility fee.
National Transportation Society manual, referenced in a discussion about calculating impervious area for storm water fees.