Lake Elmo City Council — Transcript

Thursday, October 23, 2025

Parks Director Position Establishment

Park Amenities and Replacement Strategy

Sports Complex (76 Acres) Development

Stormwater Utility Fee Equitability Review

2026 Budget Discussion Follow-up

Votes (5)

Parks Director Position Discussion

Direction provided for staff to explore a Parks Coordinator/Supervisor role for the 2026 budget, focusing on responsibilities and integration with current departments.

The Parks Commission sought City Council support for a new Parks Director position, citing unmet needs in recreational programming, community engagement, funding acquisition, strategic planning, trail network development, and environmental stewardship, all outlined in the Parks Master Plan. Council members generally agreed on the need for increased staffing for parks, with some suggesting starting with a coordinator or supervisor role for the 2026 budget to allow for growth and integration with existing departments. The estimated cost for a director position was cited from the Parks Master Plan at $120,000 to $165,000 annually.

Park Amenities and Replacement Discussion

Direction provided to the Parks Commission to conduct more critical thinking and strategic planning on future playground replacements, considering diversification of amenities and community needs, with a potential reduction in the number of playgrounds.

The council reviewed the strategy for replacing park amenities, particularly playground sets, questioning the fiscal sustainability of replacing all 14+ playgrounds on a set schedule. Council members advocated for more strategic thinking, suggesting a shift towards fewer, larger, and more diverse amenity offerings (e.g., disc golf, fitness parks, skate parks) to better meet evolving community needs and achieve cost savings. The discussion emphasized the need for community engagement to determine the best use of parkland, especially for underutilized parks, and to prioritize investments for maximum public return.

Sports Complex (76 Acres) Development

Direction provided to staff to begin community engagement and financial analysis for the sports complex in 2026, with a focus on comprehensive planning and a target of a 2028 referendum if needed.

Director Stoppa presented preliminary research on sports complex development, detailing costs for artificial turf fields, site work, and infrastructure (estimated $20-25 million). Sports associations expressed interest in partnering and co-managing facilities, with potential for revenue generation through prepaying rental fees. The council acknowledged the substantial investment and the importance of comprehensive community engagement and financial analysis. Consensus leaned towards initiating the planning and engagement process in 2026, aiming for a potential 2028 referendum, and exploring alternative funding mechanisms like sponsorships and long-term leases.

Stormwater Utility Fee Equitability Review

Direction provided to staff to revisit the stormwater utility fee ordinance, focusing on refining residential property categories and exploring credit mechanisms for privately maintained stormwater facilities to enhance equitability.

City Engineer Nate Stanley presented concerns about the equitability of the current stormwater utility fee, which applies a flat residential charge despite variations in lot size, impervious surface, and the presence of private HOA-maintained stormwater facilities. Council members agreed that the system lacks fairness and suggested revisiting the ordinance to expand residential categories based on factors like lot size, and to explore formal credit mechanisms for developments that manage their own stormwater. The goal is to ensure the fee is more data-driven and equitably supports citywide stormwater maintenance and regulatory compliance.

2026 Budget Discussion

Information presented as a follow-up; no specific motion or vote taken during this update.

City Administrator Susie Handler provided a follow-up on the 2026 budget workshop, detailing actions taken to reduce the preliminary levy by $400,000. These actions included using approximately $270,000 from the fund balance, refining project estimates, and adjusting the Capital Improvement Plan to decrease capital levies. The update served as preparatory information for the upcoming meeting to finalize the preliminary levy.

Notable Quotes (14)

Back in 2024, the parks commission we put together a brand new parks master plan. Part of that parks master plan, one of the first items on the agenda there was to um seek and add a parks director position to uh staffing.

Unknown/Commissioner [0m11s]
Parks Director Position Discussion

I mean I think that a lot of them in my opinion a lot of them go hand in hand, right? Like I I think that if you secure funding through various additional means, if your um position is doing that, then you can do more recreational program. then you can do um more community engagement with that.

Unknown/Commissioner [1m22s]
Parks Director Position Discussion

I guess my answer would be I support a position that is leaning towards that. Maybe it grows into a parks director and I'm just thinking operationally how we are with our public works department and how we have with our communications. Maybe it's nobody don't shoot the messenger here, but maybe it's like parks coordinator or something like that to start off with and then you when you grow the program and you get something and the city grows and you have more resources to put towards that then it maybe becomes a director position and you you know you're doing more with that.

Mayor [11m27s]
Parks Director Position Discussion

Are we putting the restructuring new parks? Do they all need the park systems? I would argue that no, they don't. So more of a focus on where they're important uh to be, you know, fiscally responsible for the city on this turnaround.

Mayor [19m45s]
Park Amenities and Replacement Discussion

The financial side of it, right? I mean if we're replacing playgrounds every 20 25 years with with 14 playgrounds soon to be 15. I mean we're looking at every year and a half replacing a playground at that rate, right? and that's $200 to $300,000 every year and a half to two years where um if that's the need then you know great like that that it's a it's a good investment but the second piece of it is is it the best use of of all the parks that we have right

Unknown/Council Member [21m49s]
Park Amenities and Replacement Discussion

Part of the part of the hard part with this was the council has had a yearslong discussion and you you're well aware about do we start to shift towards larger more centralized less number of playgrounds then in the long term you get more bang for the buck. you have one or two really large ones and less of your 150 to $200,000 ones or do we continue to do your your 130 your 150 200 everywhere and it just happened that this was the time when Lions is up.

Unknown/Council Member [28m54s]
Park Amenities and Replacement Discussion

What we really are looking at are starting the community engagement, planning, um, financial analysis for the implementation and long-term maintenance. That's one of the things that we think is crucial is understanding what this is going to cost the city and then understanding what options you have that may bring in more revenue, some options that could lower expenses and then what does this look like long term um to the city.

Jason Stoppa/Director [36m19s]
Sports Complex (76 Acres) Development

I mean the artificial turf on a soccer field is about a million dollars per field.

Unknown/Council Member [39m38s]
Sports Complex (76 Acres) Development

You get one shot at making it right. Right.

Unknown/Council Member [48m3s]
Sports Complex (76 Acres) Development

I think that as I look at our system, I think it's not particularly fair and equitable by a long stretch of the imagination.

Unknown/Council Member [55m54s]
Stormwater Utility Fee Equitability Review

So then what are some of the other variables that can be included that can be data driven and efficient for implementation that we can start to use?

Unknown/Council Member [59m33s]
Stormwater Utility Fee Equitability Review

I guess my recommendation would be that we look more at the residential use type and and just keep an eye on the surface water management, the equations and just make sure that we're capturing that to be equitable for new developments and and the old developments to make sure everybody's on the same page.

Unknown/Council Member [1h3m1s]
Stormwater Utility Fee Equitability Review

So we are just trying to narrow down and finalize the number that we need for um our preliminary levy at next week's meeting. Um and also just taking any additional input on the budget um from from here on out.

Susie Handler/Director [1h7m28s]
2026 Budget Discussion

So we decreased the general fund levy by $400,000. Um and this does assume uh using fund balance of around $270,000 at this time.

Susie Handler/Director [1h8m32s]
2026 Budget Discussion

Ordinances & Resolutions (12)

Parks Master PlanPlan

Brand new plan put together in 2024, recommending a Parks Director position and outlining costs, priorities, and initiatives for parks.

2025 Work PlanPlan

Reviewed with Parks Commission and City Council in January 2025; included seeking a Parks Director position.

CIP (Capital Improvement Plan)Plan

Outlines upcoming capital projects for the parks division, including playground and shelter replacements.

Comprehensive PlanPlan

Calls out for a community park, which led to the consideration of the 76-acre sports complex land.

MS4 permitsPermit

State and federal stormwater discharge permits, compliance with which is a major cost for the stormwater utility fund.

ordinanceOrdinance

Governs the stormwater utility fee calculation methodology.

Public Works Operational AssessmentOther

Mentioned as a next step for strategic staffing planning in the Public Works department, which would integrate parks staffing needs.

rough talis reportOther

Mentioned in the context of staffing structure and supervisory roles.

National Community SurveyOther

Budgeted for 2026, intended to incorporate into community engagement for the sports complex.

Valley BranchOther

Watershed district mentioned in relation to stormwater agreements and permits.

EPAOther

Regulatory agency mandating MS4 permits.

National Transportation Society trip generation manualOther

Referenced in a historical anecdote about calculating impervious areas for stormwater fees.

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