Lake Elmo City Council — Transcript

Thursday, October 23, 2025

Paid Family Medical Leave (PFML) Implementation

Old City Hall Facility Review

Open Burning Permits Review

Future Agenda Items

Votes (3)

Paid Family Medical Leave (PFML) Administrative Services Review

Direction provided by consensus to move forward with a private third-party plan, a 50/50 employee-employer premium split, and to allow the use of supplemental income.

Miss Doyle presented details on Minnesota's PFML, comparing state and private plan options. The private plan (Mutual of Omaha) offered lower premiums, FICA tax coverage, and administrative experience, potentially saving the city $10,000 by bundling other benefits. Council discussed the 50/50 premium split with employees and the contentious issue of allowing employees to supplement PFML income with accrued time. There was broad consensus for the private plan and 50/50 split, and eventual agreement to allow supplemental income.

Old City Hall Facility Review

No formal action taken. Council requested additional information on building habitability, demolition costs, potential for front-side parking, and market interest for leasing/sale before making a decision.

Director Stoopa presented six options for the old city hall, which is vacant, in poor condition (over $1.4M in 2017 estimated repairs), and incurs annual costs. Staff emphasized the need for more parking, favoring demolition. Council members expressed varied opinions, with some wanting to retain the building for potential future development or lease, especially in conjunction with adjacent school and Fury sites. Council requested more data on parking needs, demolition costs, habitability, and market interest for leasing before making a decision.

Open Burning Permits Review

Direction provided by consensus to develop an updated ordinance restricting open burning in residential areas while allowing it in rural/agricultural zones and for licensed prairie restorations, with a plan for phased implementation and public education.

Chief Galis and Assistant Chief Savota highlighted challenges with the current open burning ordinance, particularly due to increased density leading to smoke nuisances. They presented options: eliminating all open burning (rejected) or restricting it to specific zones (rural/agricultural) while allowing licensed prairie restoration burns city-wide. Council expressed unanimous support for the latter, emphasizing the importance of balancing resident convenience with neighborly concerns and public safety. A phased implementation with education was suggested.

Notable Quotes (14)

Good evening mostlyformational um and to just give kind of give uh the okay to just continue on the path we're we're doing now.

Miss Doyle/Administrative Services Coordinator [0:35]
Paid Family Medical Leave (PFML) Administrative Services Review

program begins January 1st, 2026. U legislators set aside $670 million to fund this program.

Miss Doyle/Administrative Services Coordinator [1:27]
Paid Family Medical Leave (PFML) Administrative Services Review

I would recommend using that third party provider.

Miss Doyle/Administrative Services Coordinator [17:54]
Paid Family Medical Leave (PFML) Administrative Services Review

my thought is I I agree with the private third party plan. I think for the reasons you stated plus the decrease. I I guess I didn't even see that. Maybe that was in the pack and I just missed it. I mean, that's a nice benefit that when we kind of revamped the whole benefit package, it's actually going to be a savings to the city with more coverage really than what the employees were having before.

Council Member [20:12]
Paid Family Medical Leave (PFML) Administrative Services Review

I think letting them use a supplemental u income is actually a benefit to the city. You know, one, the employer doesn't employee doesn't lose income, which doesn't put them in a difficult position and they can focus on getting better or getting their loved one better.

Council Member [22:04]
Paid Family Medical Leave (PFML) Administrative Services Review

really the issue before the council is big picture is what does the council want to do with the building and I came up with six options.

Community Development Director Stoopa [26:40]
Old City Hall Facility Review

They evaluated the old fire station and basically said, I'm sorry, the old city hall, and they basically said that there were $1,000 of urgent issues, 862,000 of short-term issues, a little bit over 80,000 midterm and 38,000 long-term issues. And that 420,000 of the short-term issues are related to the exterior envelope.

Community Development Director Stoopa [28:07]
Old City Hall Facility Review

I would strongly support option two, demolish the building, expand the parking, an additional 30 plus parking stalls would improve city hall's ability to host meetings, conferences, elections, alternative parking location during snow removal, public parking during events in the area near Kakoro, National Out, tree lighting, Fourth of July parade, the 101 anniversary celebration, existing parking, or the existing asphalt on the old city hall parking lot is failing.

Staff Comment [30:57]
Old City Hall Facility Review

I'm more in favor of not demolishing it. And I guess four, five, and six all seem like kind of the options I'd prefer.

Council Member [39:56]
Old City Hall Facility Review

Well, maybe what we need to get a better understanding is what are the parking needs? If we truly have parking needs here at city hall that that we have to meet, you know, today and going to the future, I'm not opposed to going along with a parking lot there.

Mayor [44:31]
Old City Hall Facility Review

Open burning is are are basically larger fires um piled debris, piled brush. This isn't recreational fires. We're not talking about the backyard 3x3 bonfire.

Chief Galis [54:21]
Open Burning Permits Review

I think the discussion that we want to have is as the city grows, we really want to make sure that we're continuing to set the stage appropriately with being safe about open burning. And that goes from the perspective of, you know, are they doing it appropriately within the means of the permit itself and following the rules that we've set forth, but also are they being a good neighbor?

Assistant Chief Savota [57:33]
Open Burning Permits Review

maybe areas that are considered residential, the newer village or the old village, some of the newer neighborhoods, things of that nature. Um, kind of reduces the likelihood of us having those nuisance calls, but then still gives people the opportunity that have the space to do it to do it.

Assistant Chief Savota [58:18]
Open Burning Permits Review

We would want to kind of sunset this or or set this ordinance change to happen. I if we moved and said we're gonna we'll come to you in a couple months with an updated ordinance. I I wouldn't ask to have this take effect until like January of 27.

Chief Galis [1:00:46]
Open Burning Permits Review

Ordinances & Resolutions (11)

Minnesota Paid Leave (PFML)Plan

State plan for paid family and medical leave, beginning January 1, 2026.

FMLA (Federal Family and Medical Leave Act)Other

Federal equivalent of family medical leave, used for comparison.

ESST (Earned Sick and Safe Time)Other

Temporary calling in scheduling of doctor's appointments, differentiated from PFML.

Space Needs Study (2017)Study

Document evaluating the old city hall's condition and repair needs.

EDA Work PlanPlan

Plan by the Economic Development Authority to review surplus publicly owned property in 2026.

Union ContractsAgreement

Agreements that stipulate the provision of short-term disability benefits.

RFP (Request for Proposal)Other

Process used by the city's broker to compare private PFML plans and for potential sale/lease of Old City Hall.

GIS (Geographic Information System)Map/Exhibit

Referenced exhibit showing utilities and property lines related to the old city hall site.

Open Burning OrdinanceOrdinance

City regulation governing open burning permits, currently under review.

Comprehensive Plan Amendment (High Point Crossing)Plan

Future agenda item for a land-use planning change.

Limmerch Village EAWEnvironmental Document

Future agenda item for an Environmental Assessment Worksheet.

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