Lake Elmo City Council — Transcript

Tuesday, February 17, 2026

Election of Officers

Fire Station and Parks Property Update

180 Acre Parcel Development Plan

Community Development Project Communication Strategy and Website Update

Old City Hall Site Future Use Discussion

Boulevard Tree Program Initiative

Votes (6)

Election of Officers for the Coming Year

Approved Unanimously by Voice Vote for all positions

Dissent: None

Moved by Multiple Members [00:00:09, 00:00:38, 00:00:51, 00:01:00] · Seconded by Multiple Members [00:00:15, 00:00:34, 00:00:39, 00:00:48, 00:00:57, 00:01:05]

The body proceeded with the election of its officers. Tony was nominated and re-elected as President/Chair. Don Place was nominated and elected as Vice Chair. Tony expressed willingness to continue as Treasurer and was approved. Ashley Montteruso was nominated and elected as Secretary, and Jason Stappa was nominated and elected as Assistant Treasurer.

Update on Fire Station and Parks Property

Informational Update Received

Dissent: None

Jason Stappa provided an update on the fire station and parks property project. Phase 1 and 2 environmental assessments by Stantech identified surface-level PFAS and ongoing asbestos/vapor testing. The county is funding these tests, and an action plan for PFAS removal is recommended. Cleanup activities will align with the purchaser. A close session with the council will discuss the purchase price, with a target purchase around May. Concerns were raised regarding potential off-site pollution, but testing focused within boundaries. A minor subdivision process, converting seven parcels into two, is on schedule for council review on March 3rd.

180 Acre Parcel Development Plan

Informational Update Received; Request for Financial Education Forwarded

Dissent: None

The development of the 180-acre parcel is moving towards a City Council workshop on March 10th to finalize plans. Key aspects include water and sewer connectivity, especially the option of running sewer under train tracks which requires CIP and budgeting. County meetings for access and future projects are positive. The existing Area Use Review (AUR) will be renewed, possibly with updated land uses, and the cost charged back to the developer. Land brokers are actively calling about the site for industrial/flex space. A major discussion point was the financial impact of different development types: residential generating $1.20 in services for every $1 in taxes vs. commercial/industrial generating $0.30 in services. Don Place expressed significant concern about the city's high debt service (30-31% of tax revenue compared to 3-8% in other cities) and requested a financial education session to understand projections and impacts, emphasizing the need for positive financial returns for the city. The council acknowledged the high debt load and efforts to reduce it.

Community Development Project Communication Strategy

Informational Update Received; Communication Strategy Recommendations Discussed

Dissent: None

Jason Stappa presented an updated 'Community Development Projects' page on the city's website, moving to an accessible, non-PDF format that provides detailed information and links to developers. This initiative aims to improve public engagement. Discussion also included methods for community outreach for the 180-acre parcel, with suggestions for open houses, public hearings, dedicated website pages, social media, and surveys. A strong recommendation was made by Don Place to send out postal notifications for large projects like the 180-acre parcel, to ensure broader resident awareness beyond digital channels.

Old City Hall Site Future Use Discussion

Informational Update Received; Options Under Further Review

Dissent: None

An update was provided on the ongoing evaluation of the Old City Hall site. A workshop explored various scenarios, including renting the space for office use, or demolishing the building to create a parking lot. A broker price opinion is being sought to assess the building's value, projected rents, and typical lease terms (e.g., three-year leases). The discussion emphasized gathering comprehensive information on costs and potential returns before making a final decision, potentially also considering a parking plan in conjunction with the school's future move.

Boulevard Tree Program Initiative

Informational Update Received; Program Continues

Dissent: None

The Boulevard Tree Program has generated significant interest, with 62 unique addresses signed up. The program survey is set to close in early March, with planting scheduled for April/May. Don Place raised a question about the program's applicability to areas with Homeowners Associations (HOAs), specifically in Wildflower, where past developer-planted trees died due to inadequate watering. The key requirement for participation is a resident's commitment to watering the new trees, with the recommendation to involve residents directly even if an HOA is responsible for common areas, to ensure tree survival.

Notable Quotes (16)

I would just soon leave Tony as president and I don't mind running for vice president if you'd like to change that.

Unknown Member [00:00:23]
Election of Officers for the Coming Year

Uh, treasurer can be the same as the president and I've been since there's nothing to to do really. I was a treasurer the past year and I wanted to continue.

Tony [00:00:43]
Election of Officers for the Coming Year

What if she doesn't accept the nomination?

Unknown Member [00:00:55]
Election of Officers for the Coming Year

The phase two came back with a little bit of uh PAS around the fire station kind of surface level. They took core samples that went really far down. Um but some of this is at like the 4 foot level. So they're getting more samples based on their site plan that they are submitting working with us. and um basically submitting a response action plan um if needed working with Stantech to move forward.

Jason Stappa (Community Development Director) [00:01:18]
Update on Fire Station and Parks Property

Is there any chance that some of the environmental uh assessment information would potentially infer that pollution of the POS expands past the property lines or did Stantech not even hypothesize that?

Unknown Member [00:02:20]
Update on Fire Station and Parks Property

there's ex uh exceptions to that. So like testing and removal of environmental contamination could be factored into that. So I do feel like we're in a path where we probably don't need to extend a business subsidy or go through the process with a tiff or business subsidy.

Jason Stappa (Community Development Director) [00:03:12]
Update on Fire Station and Parks Property

One of the questions that you will be asked or the council will be asked the workshop is do you want to move forward on trying to bring the sewer under the track? We already know that that's going to be a question that requires CIP and budgeting for.

Jason Stappa (Community Development Director) [00:04:18]
180 Acre Parcel Development Plan

I I think the proposal that TAP made was really exciting. A lot of interesting stuff there and uh and could really be a fantastic development. I was a little concerned uh when the presenter made a point saying uh hey the the tax benefit whether it's industrial or the full-blown uh project would be very very similar. uh and the one thing they did not include was any impact on city services and we mentioned that I think the last discussion uh and I'm still very concerned about that and I I the reason I'm concerned is well first you know as the being EDA if we're going to make recommendations on economic development I think I I I believe we want to make sure it's has positive financial impact on the city.

Don Place [00:05:43]
180 Acre Parcel Development Plan

It is large and it is something that council definitely has tried to push on including this past year but you are correct on it is large and it's larger than it is in similar cities. One of the reasons why the tax levy went up this year was the council took the stance that it's better to use more often cash and levy for projects than to do bonding. So the part of our long-term financial plan is to try to proactively reduce that debt load percentage by percentage by percentage.

Tony [00:07:33]
180 Acre Parcel Development Plan

Have you know the idea of creating pages on our website that's something that we've been working on. So like the fire station page um the parks page when that comes. So creating pages and creating uh using it as a community engagement tool, communications tool and then you know any kind of social media. It sounds like people do engage in social media and figuring out a way maybe we can set up a survey.

Unknown Member [00:09:44]
Community Development Project Communication Strategy

One thing you might do as far as getting public input on this 180 acres is uh right now if we've discussed the you know what's the the distance that you have to be from a project before you're notified and was being changed from 350 to 500 ft on a project of this size. it might make sense to send out a basically a postal uh announcement about the 180 acres that there's a public discussion about this and if you want to be involved you you know here's a time and place or you can send uh you know your comments to wherever they they should be sent because it seems like that that those kind of uh notifications do tend to to create a lot of interest.

Don Place [00:10:21]
Community Development Project Communication Strategy

We had a workshop with different scenarios to just trying to better understand uh what this would look like if someone were to rent the site. The other thing that we're going to bring back um the old city hall site's going to come back probably we're talking about maybe with a parking plan too because that's another idea is this should be a parking lot and what does this actually look like? We have a cost estimate and how many stalls can we put there?

Jason Stappa (Community Development Director) [00:10:52]
Old City Hall Site Future Use Discussion

part of the option was see what it would take to do some fixes, what it would need to be able to house somebody. And then what could you rent that out as? And there's an assortment of, as Mr. Stoopa said, there's probably about six things that we can do there. So, we want to be educated on what can happen there, how much it's going to cost, all those factors before a decision gets made.

Unknown Member [00:11:20]
Old City Hall Site Future Use Discussion

So, we released this uh early in the month and we have 62 unique addresses signed up. We have not vetted them yet, but there is uh interest in the program. It seems to be successful so far. And I believe our survey is going to close in the beginning of March, March 2nd, I believe. And from there, we're going to start planting.

Jason Stappa (Community Development Director) [00:11:41]
Boulevard Tree Program Initiative

I I think about it every time I look out my window at the Boulevard trees in wildflower. Now, the developer planted those. Many of them died. Uh a couple of them around our house are on the way. Does the existence of the homeowners association and the and the association presumably, you know, being responsible for the trees and the boulevards, uh, does this program uh, apply? Can it apply or

Don Place [00:11:54]
Boulevard Tree Program Initiative

There's a survey to fill out. So, my advice is just to make sure the resident that lives, you know, the tree is going to go in front of their home is okay with it. They can enter it. Um, we do ask them to say the one requirement is they are um basically going to receive watering bag. So, it's up to them to water the tree.

Jason Stappa (Community Development Director) [00:12:15]
Boulevard Tree Program Initiative

Ordinances & Resolutions (19)

Minutes of December 2nd/3rdMeeting Minutes

Minutes of a previous meeting that were approved at the beginning of the current meeting.

Phase oneEnvironmental Assessment Report

Initial environmental assessment for the fire station property, conducted by Stantech, recommending a Phase Two.

Phase twoEnvironmental Assessment Report

Follow-up environmental assessment for the fire station property, funded by the county, identifying surface-level PFAS contamination and recommending further testing for asbestos and vapor.

Response Action PlanEnvironmental Remediation Plan

Plan recommended by Stantech to address PFAS removal and other environmental issues at the fire station property.

Site planDeveloper's Proposal

Plan submitted by the developer for the fire station property, used to guide environmental sampling.

SubdivisionLand Division Plan

Process for dividing the fire station and parks property into separate parcels for sale, going to City Council on March 3rd. Also mentioned for the 180-acre parcel, turning seven into two.

Right-of-way dedicationLegal Document

Part of the subdivision process for the fire station property.

AppraisalsProperty Valuation Report

Valuation reports for the fire station property, currently not public data until a purchase agreement is signed.

TAP proposalDevelopment Proposal

An exciting proposal for the 180-acre parcel that included discussions on rail spur access and financial impacts.

AURArea Use Review

An old document for the 180-acre parcel that needs to be renewed before expiration, potentially with updated land use and density definitions.

CIPCapital Improvement Plan

Mentioned as a necessary component for budgeting the potential sewer extension under the tracks for the 180-acre parcel.

City budgetFinancial Document

Referenced by a member trying to understand the city's debt service and its relation to tax revenue and total budget.

2040 Comp PlanComprehensive Plan

Referenced as a previous project with its own community engagement methods.

Long-term financial planCity Planning Document

The city's strategy to proactively reduce its debt load percentage by using more cash and levy for projects instead of bonding.

Community Development Projects pageWebsite Content

New website format for presenting development project updates, designed for accessibility and providing multiple pieces of information.

National Community SurveySurvey

Mentioned as a potential tool for community engagement, to be discussed for its appropriateness.

Broker Price OpinionProperty Valuation Report

Report being sought for the Old City Hall site to determine its value and projected rental income for various scenarios.

SurveySurvey

Used for residents to sign up for the Boulevard Tree Program, closing in early March.

ContractOther

Contract between Stantech and Washington County for environmental assessment activities, preventing the city from directly seeing the bills.

View Source
Lake Elmo City Council - Lake Elmo Recorder