--- ## author: Jesse Sierks date: D:20171017085700-05'00' --- ## Study Session Tuesday, June 2, 2026 5:30 PM Oak Park Learning Center, 6355 Osman Avenue North, Stillwater, MN 55082 ## I. Call to Order Speaker(s): Ms. ## Alison Sherman, ## School Board Chair ## II. Roll Call Speaker(s): Ms. ## Alison Sherman, ## School Board Chair ## III. Pledge of Allegiance Speaker(s): Ms. ## Alison Sherman, ## School Board Chair ## IV. Approval of Agenda Speaker(s): Ms. ## Alison Sherman, ## School Board Chair ## V. Consent Agenda ## V.A. Payment of Invoices, May 16-29, 2026 ## V.B. School Resource Officer (SRO) Contract for Stillwater ## Middle School V.C. Acceptance of the Fred C. and Katherine B. ## Andersen's Healthcare Pathway Program and Stakeholder ## Honoraria Grants ## VI. Business Items ## VI.A.Action: Resolution Establishing Dates for Filing ## Affidavit of Candidacy Speaker(s): Ms. ## Alison Sherman, ## School Board Chair ## VI.B.Report: Review 10 Year LTFM Plan ## Speaker(s): Mr. Mark ## Drommerhausen, ## Executive Director of ## Operations ## VI.C.Action: Resolution Approving Northeast Metro 916 ## Long Term Facility Maintenance Budget ## Speaker(s): Mr. Mark ## Drommerhausen, ## Executive Director of ## Operations ## VI.D.Action: Teaching Assistant Flexibility Speaker(s): Ms. ## Caitlyn Willis, ## Executive Director of ## Elementary Education ## VII. Workshop Topic ## VII.A.Report: Q-Comp Update ## Speaker(s): Ms. Deb ## Van Klei, QComp Lead and Mentor ## Coordinator ## VII.B.Report: 2026-27 Preliminary Budget Update Speaker(s): Ms. ## Marie, Chief ## Financial Officer ## VIII.Closed Session Speaker(s): Ms. ## Alison Sherman, ## School Board Chair ## IX. Adjournment Speaker(s): Ms. ## Alison Sherman, ## School Board Chair ## AGREEMENT ## FOR ## LAW ENFORCEMENT ## SERVICES This Law Enforcement Services Agreement ("Agreement") is made and entered into by and between the City of Stillwater ("City") and the Stillwater Area Public Schools, Independent School District #834 ("School District") for the provision of law enforcement services to the School District by the City. Whereas, the School District is desirous of contracting with the City for the performance of the hereinafter described law enforcement functions through the Stillwater Police Department; and Whereas, the City is agreeable to rendering such services on the terms and conditions hereinafter set forth; and Whereas, this Agreement is authorized and provided for by the provisions of Minnesota Statutes, Sections 471.59 and 436.05. NOW, THEREFORE, pursuant to the terms of the aforementioned statutes and in consideration of the mutual promises contained herein, it is mutually agreed between the City and School District as follows: ## I. Scope of Services 1. The City, through the Stillwater Police Department ("Police Department"), agrees to provide law enforcement services to the School District to the extent and in the manner hereinafter set forth: a. Except as otherwise specifically set forth herein, such law enforcement services shall only encompass duties and functions of the type customarily rendered by the Police Department within its jurisdiction under the laws of the State of Minnesota and ordinances of the City of Stillwater. b. The law enforcement services shall include the services of a licensed police officer, known as the School Resource Officer ("SRO"), whose primary responsibility will be serving as a resource person to School District faculty, classroom members and school administrators in the prevention and diversion of juvenile behavior problems. The designated officer will also provide enforcement of the Juvenile Code of the State of Minnesota, Minnesota Statutes, Chapter 2608, as it relates to the School District, and any other applicable state and local laws and regulations. 2. Contractual Duties. In addition to any other duties specified in this Agreement, the school resource officer’s contractual duties include: (a) fostering a positive school climate through relationship building and open communication; (b) protecting students, staff, and visitors to the school grounds from criminal activity; (c) serving as a liaison from law enforcement to school officials; (d) providing advice on safety drills; (e) identifying vulnerabilities in school facilities and safety protocols; (f) educating and advising students and staff on law enforcement topics; and (g) enforcement of criminal laws. The school resource officer must not use force or the authority of the office solely to enforce school rules or policies or participate in the enforcement of discipline for violations of school rules. 3. Disclaimer. Nothing in this subdivision limits any other duty or responsibility imposed on peace officers; limits the expectation that peace officers will exercise professional judgment and discretion to protect the health, safety, and general welfare of the public when carrying out their duties; or creates a duty for school resource officers to protect students, staff, or others on school grounds that is different from the duty to protect the public as a whole. 4. The City shall furnish and supply all necessary labor, equipment, communication facilities and dispatching, supervision and oversight of job duties related to law enforcement activities, and supplies necessary to provide the services required by this Agreement. The School District shall, under the direction of the School Principal, furnish a secure office location for the employee to work, a district office phone, a district computer. 5. Violations oflaws or ordinances for which an arrest is made shall be prosecuted in the appropriate court(s) of the City under the laws of the State of Minnesota or ordinances of the School District, and the fines, if any, shall be remitted in accordance with the laws of the State of Minnesota. 6. The SRO will normally be scheduled to work an eight (8) hour shift concurrent with the regular school day or special school activities. The schedule may be changed from time to time to best serve the needs of the School District. The SRO shall serve as a full-time school resource deputy throughout the school year. The school calendar is attached and will be provided when the school board approves it in future years. ## II. ## Assumption of Liability/Insurance 1. Except as otherwise provided herein, the School District shall not assume any liability for the direct payment of any salaries, wages, or other compensation of any City personnel providing law enforcement services to the School District under this Agreement and the City hereby assumes said liabilities. 2. Except as otherwise provided herein, the School District shall not be liable for compensation or indemnity to any City employee for injury or sickness arising out of their employment with the City and/or provision of law enforcement services to the School District, and the City agrees to hold harmless the School District against any such claims. 3. School districts are not able to enter into indemnification provisions. Therefore, each party to this Agreement agrees to be responsible for its own acts and the results thereof to the extent authorized by law and shall not be responsible for acts of the other party and the result thereof. The liability of both the City and School District shall be governed by the provisions of the Municipal Torts Claim Act and other applicable laws. 4. The City agrees to maintain during the term of this Agreement, automobile, general liability, workers' compensation, and professional liability insurance or self-insurance in amounts deemed appropriate by the City. 5. All City personnel performing duties pursuant to the Agreement shall at all times and for all purposes be considered employees of the City. ## III. ## Payment 1. The School District agrees to pay the City the actual direct costs and expenses of providing the School District with the law enforcement services provided for by this Agreement, including the full-time services of .75 full-time equivalent (FTE) officer. The City will assign the officer to other duties when school is not in session and shall pay all personnel costs for the period. 2. Direct costs and expenses shall mean the salaries, employer's public employee retirements contributions, workers' compensation premiums, and vacation pay of the dedicated employees of the City who perform the law enforcement services to the School District under this Agreement, as well as other related and customary costs incurred by the City as a direct result of providing the law enforcement services to the School District under this Agreement. Direct costs and expenses shall not include items of cost and expense attributable to services and facilities provided or available to the School District which by state law the City must provide. Computation of actual costs hereunder shall be made by the Police Department's Budgeting and Accounting Division. 3. The City shall bill the School District on a semi-annual basis for the provision of services under this Agreement, and the School District shall pay the amount required under this Agreement on a semi-annual basis by directing to the City a check or voucher payable to the City of Stillwater. 4. ## For the 08/01/2026 - 12/31/2026 school year, the 1.0 FTE salary and benefits is expected to be approximately $54,322.67. For the 01/01/2027 - 06/30/2027 school year, the 1.0 FTE salary and benefits is expected to be $67,080.00.00. The School District will pay 75% of the actual salary and benefits for the term of the Agreement. ## IV. ## Cooperation of Parties I. To facilitate the City's performance pursuant to this Agreement, the School District and City shall work together to achieve the objectives of this Agreement for the benefit of the school. Each party to this Agreement shall designate a liaison for the purposes stated above. Meetings of the liaisons can be called by any of the parties as requested. 2. The personnel selected for the SRO position shall be determined by the Police Department in cooperation with the School District. The manner and standards of performance, discipline and control of personnel, methods of providing law enforcement services, and other matters incident to the performance of the law enforcement services under this Agreement shall be determined by the Police Department. The Police Department will seek input from the School District throughout the evaluation process of the SRO. 3. In the event the School District notifies the City that it is dissatisfied with the assignment of personnel for the performance of services under this Agreement and requests a change in assigned personnel, the City shall make a reasonable effort to effect a change in the assignment of personnel, provided that such a change does not jeopardize the ability of the City to provide services to other areas of Stillwater in a timely and efficient manner. ## V. ## Additional Terms 1. It is understood that this Agreement contains the entire agreement between the parties, and that no statement, promises, or inducements made by any party hereto, or any officer, agent, or employee of any party hereto which is not contained in this written Agreement shall be valid and binding. This Agreement may not be modified except in writing, signed by all parties. 2. The effective date of this Agreement is August 17, 2026. 3. This Agreement shall remain in effect for a period of three (3) years, unless earlier terminated by operation of the law or pursuant to Section V(4) herein. This Agreement shall automatically renew for a period of one (1) year following the expiration of the initial three (3) year term and/or any renewal term. 4. This Agreement may not be terminated by any party during the first year from the effective date of the Agreement. This Agreement may be terminated at any time and without any financial penalty during the second or third year and/or any renewal term of the Agreement by giving the other party written notice ninety (90) days prior to the termination date. 5. Notice shall be sent: a. To the City: City of Stillwater ## Attention: City Administrator 216 4 th ## Street North ## Stillwater, Minnesota 55082 b. To the School District: Stillwater Area Public Schools ## ISD #834 ## 1875 Greeley Street South ## Stillwater, Minnesota 55082 c. To the Police Department: Stillwater Police Department ## Attention: Chief of Police 216 4 th ## Street North ## Stillwater, Minnesota 55082 6. This Agreement may not be assigned without the written consent of all parties. 7. This Agreement shall be construed under the laws of the State of Minnesota. 8. If any provision of this Agreement shall be held to be invalid, illegal, or unenforceable, the validity, legality, and enforceability of the remaining provisions shall not in any way be affected or impaired thereby. [The remainder of this page is intentionally left blank.] IN WITNESS WHEREOF, the School District has caused this Agreement to be signed by its Superintendent and attested to by its Clerk, and the City has caused this Agreement to be signed by its Mayor and City Clerk, and seal of the City and School District affixed thereto. ## STILLWATER AREA PUBLIC SCHOOLS ISD #834 School Board Chair Date School Board Clerk Date ## ATTEST: ## By ## Its Clerk IN WITNESS WHEREOF, the School District has caused this Agreement to be signed by its Superintendent and attested to by its Clerk, and the City has caused this Agreement to be signed by its Mayor and City Clerk, and the seal of the City and School District affixed thereto. ## CITY OF STILLWATER, MINNESOTA ## By: ## Its Mayor ## Dated: ## ATTEST: ## By ## Its City Clerk ## RESOLUTION ESTABLISHING DATES ## FOR FILING AFFIDAVITS OF CANDIDACY BE IT RESOLVED by the School Board of Independent School District No. 834, State of Minnesota, as follows: 1. The period for filing affidavits of candidacy for the office of school board member of Independent School District No. 834 shall begin on July 14, 2026 and shall close on July 28, 2026. An affidavit of candidacy must be filed in the office of the school district clerk and the $2 filing fee paid prior to 5:00 o'clock p.m. on July 28, 2026. 2. The clerk is hereby authorized and directed to cause notice of said filing dates to be published in the official newspaper of the district, at least two (2) weeks prior to the first day to file affidavits of candidacy. 3. The clerk is hereby authorized and directed to cause notice of said filing dates to be posted at the administrative offices of the school district at least ten (10) days prior to the first day to file affidavits of candidacy. Any publication of said notice prior to the date of adoption of this resolution is hereby ratified and approved in all respects. 4. The Clerk is further authorized and directed to notify the official responsible for preparing the ballot of the names of the candidates placed on the ballot, any changes to candidates, and other information necessary to prepare the ballot. The notification must be made within one (1) business day of receiving the filing or change or immediately following the close of the filing period, whichever is sooner, unless the Clerk and official agree to an alternative notification timeline. 5. The notice of said filing dates shall be in substantially the following form: ## NOTICE OF FILING DATES FOR ELECTION TO THE SCHOOL BOARD ## INDEPENDENT SCHOOL DISTRICT 834 ## STILLWATER AREA PUBLIC SCHOOLS ## STATE OF MINNESOTA NOTICE IS HEREBY GIVEN that the period for filing affidavits of candidacy for the office of school board member of Independent School District No.834 shall begin on July 14, 2026 and shall close at 5 o'clock p.m. on July 28, 2026. The general election shall be held on Tuesday, November 3, 2026. It is necessary for the school district to hold its general election for the purpose of electing four (4) school board members for terms of four (4) years each. Affidavits of Candidacy are available from the school district clerk, at 1875 South Greeley Street, Stillwater, MN. The filing fee for this office is $2. A candidate for this office must be an eligible voter, must be 21 years of age or more on assuming office, must have been a resident of the school district from which the candidate seeks election for thirty (30) days before the general election, and must have no other affidavit on file for any other office at the same primary or next ensuing general election, except as permitted by law.. The affidavits of candidacy must be filed in the office of the school district clerk and the filing fee paid prior to 5 o'clock p.m. on July 28, 2026. ## Dated: June 2, 2026, BY ORDER OF THE SCHOOL BOARD ## Sarah Grcevich, School Board Clerk ## Agenda Item VI.A ## Date Prepared: June 2, 2026 ## ISD 834 Board Meeting ## Report item: Long-Term Facilities Maintenance 10 year Plan ## Meeting Date: June 2, 2026 ## Contact Person: Mark Drommerhausen, Executive Director of Operations ## Action Timeline: June 23, 2026 ______________________________________________________________________________________________________________ ## Report Purpose: The purpose of this report is to provide a comprehensive list of projects that qualify for Long-Term Facility Maintenance funding. The listed items will be prioritized to create information needed to complete the required Long-Term Facility Maintenance application. The Long-Term Facility Maintenance application must include a Long-term Facilities Maintenance Revenue Application – Ten Year Expenditure, Long-Term Facility Maintenance Revenue Projection, Statement of Assurances and School Board resolution/meeting minutes adopting the LTFM ten-year plan. ## Attachments: Comprehensive project list _______________________________________ ## Recommendation: This is a report for action. Action will be requested at the June 25, 2026 school board business meeting and will contain the following four components: - Long-term Facilities Maintenance Revenue Application - Ten Year Expenditure Plan ## - Long-term Facilities Maintenance Revenue Projection - Statement of Assurances ## - School Board Resolution ## FY 28 Long Term Facilities Maintenance List ## Afton-Lakeland ## Andersen School ## Brookview Elementary ## Central Services Building ## Early Childhood Family Center ## Lily Lake Elementary ## Oak Park Learning Center ## Oak-Land Middle School ## Rutherford Elementary Replace steam boilers with hot water$2,080,000 Replace hot water heater$97,500 Refurbish roof top units$218,400 Refurbish air handling units$208,000 Replace Kitchen makeup air handling unit$162,500 ## Replace HVAC controls$329,160 Sealcoat parking lot and playground$97,500 Tuckpoint building$895,000 $26,000 $52,000 $146,510 $32,000 $296,400 $52,000 $165,360 $70,000 $210,000 $62,400 $442,000 $104,000 $159,250 $109,200 $19,500 $227,500 $20,800 $58,500 $105,000 $910,000 Replace sidewalk Replace flooring Replace light fixtures Replace flooring Replace light fixtures Replace flooring Replace light fixtures Replace operable gym wall Replace windows Sealcoat playground and walking path to prevent further deterioration Replace plumbing lines and fixtures in two staff restrooms Replace ceramic tile in two restrooms Sealcoat parking lot Replace classroom flooring Replace flooring Replace plumbing lines and restroom fixtures Paint classroom house Replace ceramic tile in restrooms Replace gym roof top units Replace two large roof top units ## FY 28 Long Term Facilities Maintenance List ## Stillwater Area High School ## Stillwater Middle School ## Stonebridge Elementary ## Transportation Terminal Replace gym curtains$45,500 $65,000 $280,800 $59,280 $780,000 $260,000 $390,000 $162,500 $80,000 $728,000 $52,000 $980,000 $19,500 $39,000 $52,500 $31,200 $29,250 $16,250 $208,000 $78,000 $12,000 $24,000 $260,000 $104,000 $182,000 $50,000 $7,800 $195,000 $71,500 $377,000 $46,800 Replace loading dock ramp and foundation Replace VCT in classrooms Replace worn doors and hardware ## Replace HVAC controls Replace light fixtures Replace field lighting Replace lockers Replace interior signage Replace ceilings and light fixtures Replace base tile in pool Replace fire sprinkler pipe Replace variable frequency drive Replace duct sock serving pool area Replace cubbies in lower level Replace sewer lift pumps and controls Replace exterior light poles Replace exterior building lights Replace classroom sinks and piping Replace ceramic tile in restrooms Replace chalkboards Replace classroom flooring Replace chiller Replace boiler Replace domestic water line service ## Replace HVAC controls Replace water cooler Mill and overlay front drive and parking lot Replace sidewalk ## Replace Fire Alarm Replace shop radiant heaters ## FY 28 Long Term Facilities Maintenance List ## District Wide ## Total$14,628,860 ## Project Design, Plans and Specifications ## Project Management ## Owner's Representative ADA Misc. Replace electric motors and VFD controls Replace failed roofing systems Lighting replacement Replace irrigation lines and valves Replace pumps Replace failed steam traps Replace leaking heating and cooling coils Replace JC field lighting ## Replace backstop at JC Field $325,000 $325,000 $325,000 $65,000 $90,000 $50,000 $26,000 $65,000 $12,000 $20,000 $55,000 $182,000 $45,500 Agenda Item VI. B. ## Date Prepared: June 2, 2026 ## ISD 834 Board Meeting Action Item: Resolution Approving Northeast Metro 916 Long Term Facility Maintenance Budget ## Meeting Date: June 2, 2026 ## Contact Person: Mark Drommerhausen, Executive Director of Operations ______________________________________________________________________________________________________________ ## Summary: To qualify for long term facility maintenance revenue a school board must adopt a budget as required by State Statute 123B.595. State Statute 123B.595 Subdivision 3. states that upon approval through the adoption of the resolution by each member district or other cooperative units under section 123A.24, Subdivision 2, and the approval of the commissioner of education, a school district may include in its authority under this section a proportionate share of the long-term maintenance costs of the intermediate district. The total FY 2028 member school districts cost is $600,500.00 of which School District No. 834’s proportionate share is $60,434.00 for pay as you go projects. ## Attachments: Resolution ## LTFM Expenditure form _________________________________________ ## Recommendation: A motion and a second to approve the NE Metro 916 Long Term Facility Maintenance Budget. Motion by: ______________________ Seconded by: _______________________ Vote: __________________ ## EXTRACTOFMINUTESOFMEETING ## OFSCHOOLBOARDOF ## INDEPENDENTSCHOOLDISTRICTNO.834 (Stillwater) ## STATEOFMINNESOTA  ## Pursuanttoduecallandnoticethereof,aSchoolBoardmeetingofSchoolDistrictNo.834, ## StateofMinnesota,washeldon__________(date),at________(time),forthepurpose,inpart, ofapprovingtheFY2028LongͲTermFacilityMaintenancebudgetandauthorizingtheinclusion ofaproportionateshareofNortheastMetro 916IntermediateSchoolDistrict’slongͲterm facilitymaintenanceprojectsinthedistrict’sapplicationforlongͲtermfacilitymaintenance.  ## Member_________________introducedthefollowingresolutionandmoveditsadoption:  ## ResolutionapprovingNortheastMetro916IntermediateSchoolDistrict’slongͲterm facilitymaintenanceprogrambudgetandauthorizingtheinclusionofaproportionate share ofthoseprojectsinthedistrict’sapplicationforfiscalyear(FY)2028longͲterm facilitymaintenancerevenue.  ## BEITRESOLVEDbytheSchoolBoardofSchoolDistrictNo.834,StateofMinnesota,asfollows:  1. TheschoolboardofNortheastMetro916IntermediateSchoolDistricthasapproveda longͲterm facilitymaintenanceprogrambudgetforitsfacilitiesforthe2027Ͳ2028school year(Pay2027Levy)intheamountof$600,500ofwhichSchoolDistrictNo.834’s proportionateshareis$60,434.00forpayasyougoprojects.Thevariouscomponents ofthisprogrambudgetareattachedheretoandareincorporated hereinbyreference. ## Saidbudgetisherebyapproved.  2. MinnesotaStatutes,Section123B.595,subdivision3,providesthatifanintermediate schooldistrict’slongͲtermfacilitymaintenancebudgetisapprovedbytheschoolboards ofeachoftheintermediateschooldistrict’smemberschooldistricts,eachmember districtmayincludeitsproportionate shareofthecostsoftheintermediateschool districtprograminitslongͲtermfacilitymaintenancerevenueapplication.  3. Theproportionateshareofthecostsoftheintermediateschooldistrict’slongͲterm facilitymaintenanceprogramforeachmemberschooldistricttobeincludedinits applicationshallbedeterminedby utilizingablendedratewhere25%oftherateis determinedbymultiplyingthetotalcostoftheintermediateschooldistrictlongͲterm facilitymaintenanceprogramtimestheratioofthememberschooldistrict’snettax capacitytothetotalnettaxcapacityand75%oftherateisdeterminedby multiplying thetotalcostoftheintermediateschooldistrictlongͲtermfacilitymaintenanceprogram timestheratioofAPUbymemberdistricttothetotalAPU.Theinclusionofthis proportionateshareinthedistrict’slongͲtermfacilitymaintenancerevenueapplication forfiscalyear2028isherebyapproved,subjecttoapprovalbytheCommissionerof ## Education.UponreceiptoftheproportionateshareoflongͲtermfacilitymaintenance revenueattributabletotheintermediateschooldistrictprogram,thedistrictshall promptlypaytotheintermediateschooldistricttheapplicableaidorlevyproceeds.  ## ThemotionfortheadoptionoftheforegoingresolutionwasdulysecondedbyMember ________________and,uponvotebeingtakenthereon,thefollowingvotedinfavorthereof:   ## Andthefollowingvotedagainst:   ## WHEREUPONsaidresolutionwasapprovedandadoptedbytheschoolboardofSchoolDistrict ## No.834.  ## STATEOF ## MINNESOTA  ## COUNTYOF_____________  I,theundersigned,beingthedulyqualifiedandactingClerkofSchoolDistrictNo.834, ## StateofMinnesota,herebycertifythatIhavecarefullycomparedtheattachedandforegoing extractofminutesofameetingofIndependentSchoolDistrictNo.834heldonthedate therein indicated,withtheoriginalofsaidminutesonfileinmyoffice,andthesameisafull,trueand completetranscriptinsofarasthesamerelatestotheapprovalofNortheastMetro916 ## IntermediateSchoolDistrict’slongͲtermfacilitymaintenanceprogrambudgetandauthorizing theinclusionofaproportionate shareoftheSchoolDistrict’slongͲtermfacilitymaintenance projectsinthedistrict’sapplicationforlongͲtermfacilitymaintenancerevenue.  WITNESSMYHANDofficiallyassuchClerkon________________(date).   ____________________________________ Clerk IndependentSchoolDistrictNo.834 ## Date Submitted: $ 600,500.00 $ - $ 600,500.00 ## District ## Number ## TypeSchool District Name ## Pay-as-you-go ## Allocation ## Percent ## Allocated Pay-as-you-go (Number 1) ## Bonded Debt ## Service ## Allocation ## Percent ## Allocated Bonded Debt Service (Number 2) 001201 6.5% $ 39,095.00 $ - 001301 3.6% $ 21,507.00 $ - 001401 2.5% $ 15,165.00 $ - 001601 6.1% $ 36,890.00 $ - 028201 1.8% $ 10,885.00 $ - 062101 12.2% $ 73,005.00 $ - 062201 11.2% $ 67,228.00 $ - 062301 7.7% $ 46,265.00 $ - 062401 9.3% $ 55,703.00 $ - 083101 6.4% $ 38,271.00 $ - 083201 3.3% $ 19,965.00 $ - 083301 19.3% $ 116,087.00 $ - 083401 10.1% $ 60,434.00 $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - 100.000% $ 600,500.00 0.000% $ - ## Email Address:Telephone Number: Long-Term Facilities Maintenance (LTFM) Revenue amounts to be Allocated to member School Districts for Fiscal Year (FY) 2027 ## Centennial ## Columbia Heights 2. Bond debt service revenue portion 3. Total revenue amounts to allocate mkumlien@916schools.org651-415-5650 1. Pay-as-you-go revenue portion ## Blended rate: Net Taxing Capacity and APU Notes - Allocation method agreed to by member districts: Totals: The column totals must agree with Lines 1 and 2. ## Fridley ## Spring Lake Park ## St Anthony-New Brighton ## Mounds View ## North St Paul-Maplewood-Oakdale ## Roseville ## White Bear Lake ## Forest Lake ## Mahtomedi ## South Washington County ## Stillwater ## ED-02479-11 ## Northeast Metro 916 Intermediate Sch DistrictMark KumlienExecutive Director of Finance General Information and Instructions: Please read the Instructions for Completion on the Instructions tab before completing this report. Intermediates/Cooperatives/Joint Powers Long- ## Term Facilities Maintenance Revenue Allocation ## Division of School Finance ## 400 NE Stinson Blvd ## Minneapolis, MN 55413 ## District Name:Name of Person Completing this Report:Title: ## MDE / School Finance ## Division of School Finance ## 400 NE Stinson Blvd ## Minneapolis, MN 55413 ## ED - 02478-11 District Info. ## (REQUIRED) Enter Information District Info. no datano datano datano datano datano datano datano data District Name: Northeast Metro 916 Intermediate School DistrictDate:no datano datano datano datano datano datano datano data District Number:916Email:no datano datano datano datano datano datano datano data District Contact Name:Mark Kumlienno datano datano datano datano datano datano datano datano datano datano data Contact Phone #651-415-5650no datano datano datano datano datano datano datano datano datano datano data 2026 (base year)2027202820292030203120322033203420352036 no datano datano datano datano datano datano datano datano datano datano data ## Finance Code Category (1)20252026202720282029203020312032203320342035 347 ## Physical Hazards$38,650$33,650$38,650$33,650$38,650$33,650$46,150$41,150$46,150$41,100$46,100 349 Other Hazardous Materials$14,500$8,500$8,500$11,500$11,500$14,500$11,000$11,000$12,500$11,000$14,000 352 Environmental Health and Safety Management$95,800$96,800$97,800$98,800$99,800$100,800$109,300$109,300$109,300$113,800$113,800 358 ## Asbestos Removal and Encapsulation$0$0$2,000$0$0$2,000$2,500$2,500$2,500$2,500$2,500 363 ## Fire Safety$26,450$30,950$31,850$34,250$36,450$31,850$41,150$41,750$37,150$43,650$44,650 ## 366Indoor Air Quality$12,500$12,500$12,500$12,500$12,500$12,500$12,500$12,500$12,500$12,500$12,500 allTotal Health and Safety Capital Projects - Category (1)$187,900$182,400$191,300$190,700$198,900$195,300$222,600$218,200$220,100$224,550$233,550 no datano datano datano datano datano datano datano datano datano datano data ## Finance CodeCategory (2)20252026202720282029203020312032203320342035 358 ## Asbestos Removal and Encapsulation$0$0$0$0$0$0$0$0$0$0$0 363 ## Fire Safety$0$0$0$0$0$0$0$0$0$0$0 ## 366Indoor Air Quality$0$0$0$0$0$0$0$0$0$0$0 allTotal Health and Safety Capital Projects $100,000 or More - Category (2)$0$0$0$0$0$0$0$0$0$0$0 no datano datano datano datano datano datano data Finance CodeCategory 3 (a)20252026202720282029203020312032203320342035 355 Remodeling for prekindergarten (Pre-K) instruction approved by the commissioner. $0$0$0$0$0$0$0$0$0$0$0 no dataTotal Remodeling for Approved Voluntary Pre-K Projects - Category 3(a)$0$0$0$0$0$0$0$0$0$0$0 no datano datano datano datano datano datano datano datano data Finance/Course CodesCategory 3 (b) LTFM REVENUE EFFECTIVE FY 2025 20252026202720282029203020312032203320342035 Remodeling for gender-neutral single user restroom per site. $0$0$0$0$0$0$0$0$0$0$0 ## Total Remodeling for Gender-Neutral Single User Projects - Category 3(b)$0$0$0$0$0$0$0$0$0$0$0 no datano datano datano datano datano datano datano datano datano datano data ## Finance CodeCategory (4)20252026202720282029203020312032203320342035 367Accessibility$0$0$0$0$0$0$0$0$0$0$0 no dataTotal Accessibility Projects - Category (4)$0$0$0$0$0$0$0$0$0$0$0 no datano datano datano datano datano datano datano datano datano datano data ## Finance CodeCategory (5)20252026202720282029203020312032203320342035 368 ## Building Envelope$21,500$196,500$196,500$21,500$21,500$21,500$28,500$28,500$178,500$28,500$28,500 369 ## Building Hardware and Equipment$4,000$4,000$4,000$4,000$4,000$4,000$4,000$4,000$4,000$4,000$4,000 370 ## Electrical$0$0$0$0$0$0$0$0$0$0$0 379 ## Interior Surfaces$179,700$24,700$74,700$99,700$179,700$179,700$75,700$75,700$25,700$218,100$238,100 380 ## Mechanical Systems$40,000$160,000$50,000$20,000$0$0$0$0$0$800,000$0 381 ## Plumbing$0$0$0$0$0$0$0$0$0$0$0 382Professional Services and Salary$0$0$0$0$0$0$0$0$0$0$0 383 Roof Systems (normally below $100,000 unless the school chooses not to receive additional revenue for $100K or more roofing project/site/year) $14,000$14,000$14,000$614,000$14,000$14,000$17,000$17,000$17,000$16,000$16,000 384Site Projects$20,000$16,000$70,000$71,000$20,000$16,000$20,000$16,000$20,000$365,000$365,000 no dataTotal Deferred Capital Expenditures and Maintenance Projects - Category (5)$279,200$415,200$409,200$830,200$239,200$235,200$145,200$141,200$245,200$1,431,600$651,600 no datano datano datano datano datano datano datano datano datano datano data ## Finance Code Category (6) 2025 ## EFFECTIVE FY 2027 20282029203020312032203320342035 383 Roofing Systems - effective FY 2027 $0$0$0$0$0$0$0$0$0 no dataTotal Deferred Capital Expense and Maintenance - Category (6)$0$0$0$0$0$0$0$0$0$0$0 $467,100$597,600$600,500$1,020,900$438,100$430,500$367,800$359,400$465,300$1,656,150$885,150 20252026202720282029203020312032203320342035 no dataFund 01 FY 26 and 27 Revenue ## Projection Model Revenue ## FY 28 Revenue Projection Model Ten-Year Spreadsheet no dataBeginning Fund Balance 01-467-XX$736,511$867,011$869,911$1,290,311$707,511$699,911$637,211$628,811$734,711$1,925,561$1,154,561 no data ## LTFM Fiscal Year Revenue - Levy $0$0$0$0$0$0$0$0$0$0$0 no data ## LTFM Fiscal Year Revenue - AID if Applicable $0$0$0$0$0$0$0$0$0$0$0 no dataLTFM Fiscal Year Revenue Other$597,600$600,500$1,020,900$438,100$430,500$367,800$359,400$465,300$1,656,150$885,150$414,350 no data LTFM Transfer IN from Fund 06 if applicable (see transfer guidance tab) $0$0$0$0$0$0$0$0$0$0$0 ## LEVY Page 10, Line 421 ## LTFM Deduction for applicable Cooperative/Intermediate Member District Levy $0$0$0$0$0$0$0$0$0$0$0 no dataLTFM Transfer OUT from Fund 01 if applicable (see transfer guidance tab)$0$0$0$0$0$0$0$0$0$0$0 no dataLTFM Transfer OUT if applicable - Special Legislation $0$0$0$0$0$0$0$0$0$0$0 no dataLTFM Estimated Fiscal Year Expenditures$467,100$597,600$600,500$1,020,900$438,100$430,500$367,800$359,400$465,300$1,656,150$885,150 $867,011$869,911$1,290,311$707,511$699,911$637,211$628,811$734,711$1,925,561$1,154,561$683,761 no dataFund 0620252026202720282029203020312032203320342035 no dataBeginning Fund Balance 06-467-XX$0$0$0$0$0$0$0$0$0$0$0 ## no dataLTFM Fiscal Year Bonded Revenue$0$0$0$0$0$0$0$0$0$0$0 ## no dataLTFM Fiscal Year Revenue Other$0$0$0$0$0$0$0$0$0$0$0 no dataLTFM Transfer IN from Fund 01 if applicable (see transfer guidance tab)$0$0$0$0$0$0$0$0$0$0$0 no dataLTFM Transfer OUT from Fund 06 if applicable (see transfer guidance tab)$0$0$0$0$0$0$0$0$0$0$0 no dataOther Transfers$0$0$0$0$0$0$0$0$0$0$0 ## no dataLTFM Estimated Fiscal Year Expenditures$0$0$0$0$0$0$0$0$0$0$0 $0$0$0$0$0$0$0$0$0$0$0 End of worksheet ## Ending Fiscal Year Fund Balance 06-467-XX ## Ending Fiscal Year Fund Balance 01-467-XX ## Fiscal Year (FY) Ending June 30 ## Expenditure Categories ## Total Annual 10-Year Plan Expenditures ## Deferred Capital Expenditures and Maintenance Projects ## Accessibility ## Remodeling for Gender-Neutral Single-User Restrooms Health and Safety - Projects Costing $100,000 or more per Project/Site/Year - Additional Revenue ## Fund Balance Section ## Remodeling for Approved Voluntary Pre-K under Minnesota Statutes, section 124D.151 Finance Code 384 and ## Course Code 684 MUST ## USE BOTH Deferred Capital Expenditures for Roofing Projects - Additional Revenue for $100,000 or more project/site/year Long-Term Facility Maintenance Ten-Year Expenditure Application (LTFM) - Fund 01 and Fund 06 Projects Only ## (REQUIRED) Enter Information Health and Safety - this section excludes project costs in Category 2 of $100,000 or more for which additional revenue is requested for Finance Codes 358, 363 and 366. Instructions: Enter estimated, allowable LTFM expenditures (Fund 01 and/or Fund 06 only) under Minnesota Statutes 2024, section 123B.595, subd. 10. Enter by Uniform Financial and Accounting Reporting Standards (UFARS) finance code and by fiscal year in the cells provided. mkumlien@916schools.org ## Q-Comp ## Annual Report ## Presented to the School Board June 2, 2026 What is Q-Comp? ## Alternative Teacher Professional Pay System (ATPPS, commonly known as Q Comp) is designed to improve student learning through: ●Recruiting and retain highly qualified teachers ●Encouraging highly qualified teachers to undertake challenging assignments and support teachers’ roles in improving students’ educational achievement ●Providing incentives to encourage teachers to improve their knowledge and instructional skills ## Source: MDE QComp Guiding Document | Minnesota Statutes, section 122A.414 ## 4 Q-Comp Components 1 ## Teacher Leader opportunities (career ladder) ●Mentors (68) ●PLC leads (25) ●Instructional Coaches (6) ●QComp Lead (1) 2 ## Job-embedded professional development ## (JEPD) ●Mentor/Mentee partnerships are provided two Professional ## Development Days ●Coaching Experience - Instructional coaching cycle ## - Learning Labs ●Collaborative Action Team time on PD days 3 ## Teacher Development ## Evaluation Plan ●Probationary staff - three observations by administrator(s) ●Continuing contract staff - three year summative cycle 4 ## Performance Pay ●$1 building goal ●$149 individual student achievement goal ●$1,350 complete TDEP and Coaching experience ## Focus: 2025-26 School Year ## ●Continue Instructional Coaching Experiences: ## ○Formal Coaching Cycles and Learning Labs ●Support administrators with building goals by providing job-embedded professional development ## ●Introduce Three Year Professional Growth Plans ●Continue induction/mentor program for new staff ●Implement NEW evaluation rubrics ●Provide administrators and educators professional development on the new evaluation rubrics. ●Support for curriculum implementation ## Coaching Experiences | Coaching Cycle ## Coaching Experience |Learning Labs ## Curriculum Partnerships ## Continued Focus 2026-27 School Year ## • Continue Instructional Coaching Experiences: ## –Formal Coaching Cycles and Learning Labs •Partnering with administrators on Action Cards to provide job-embedded professional development towards meeting district and building goals •Continue Educator Professional Growth Plan Development as a part of the TDEP process •Continue induction/mentor program for new staff •Ensure alignment between professional development priorities and the Educator Evaluation Rubric to promote reflective practice and educator growth •Continue to foster partnerships of professional growth and development, operating within a framework of collaboration and trust. ## Questions 2026-27 Preliminary ## Budget Update ## Presented to the School Board ## Marie Schrul ## Chief Financial Officer June 2, 2026 ## 2026-27 Preliminary Budget Influencing Factors ●Priority-Based Budgeting framework – aligning resources to strategic plan priorities ●Enrollment changes ●Inflation ●Fiscal year-end projected vs. actual revenue, expenditures and fund balance ●Contractual settlements ●Legislative changes can impact revenue and/or expenditures ●Funding that is one-time only, or expires after a given time period ## Priority-Based Budgeting (PBB) Framework ## Prior to October ## October - December ## January - FebruaryFebruary - June June and beyond ## 2026-27 Preliminary General Fund Budget 2025-26 ## Revised Budget 2026-27 ## Preliminary Budget ## Revenue$155,726,534$156,808,628 ## Less: Expenditures155,726,534156,808,628 ## Surplus/Shortfall$0$0 Use of Restricted fund balanceN/A ## 2026-27 Preliminary General Fund Revenue ## Revenue Category 2025-26 ## Revised Budget 2026-27 ## Preliminary Budget ## Difference ## Property Taxes/Levy$46,547,831$45,408,009-$1,139,822 ## State Aids & Credits101,794,894104,922,5733,127,679 ## Federal – Grants & Title Programs2,633,1122,488,546-144,566 ## Other4,750,6973,989,500-761,197 ## Total General Fund Revenue$155,726,534$156,808,628$1,082,094 preliminary data as of 5/28/26 ## 2026-27 Preliminary General Fund Expenditures ## Expenditure Category 2025-26 ## Revised ## Budget 2026-27 Inflation & ## Other Adj 2026-27 ## Priority-Based ## Budgeting Adj 2026-27 ## Preliminary ## Budget ## Difference ## Salaries$76,399,900$2,450,734-$3,709,229$75,141,395-$1,258,505 ## Benefits37,722,5002,237,383-181,21939,778,6642,056,164 ## Purchased Services28,565,9101,337,877-763,67829,140,109574,199 ## Supplies, Materials & Other13,038,224-338,81549,05112,748,460-289,764 ## Total Expenditures$155,726,534$5,687,179-$4,605,075$156,808,628$1,082,094 preliminary data as of 5/28/26 ## 2026-27 Revenue & Expenditure Summary – All Funds preliminary data as of 5/28/26 use of fund balance is from Restricted fund balance sources only the Food Service & Community Service funds reflect preliminary estimates and are subject to change ## Fund 7/1/26 ## Projected ## Fund Balance* 2026-27 ## Preliminary ## Revenue 2026-27 ## Preliminary ## Expenditures ## Net Change in ## Fund Balance 6/30/27 ## Projected ## Fund Balance ## General Fund $6,109,903$156,808,628$156,808,628$0$6,109,903 ## Food Service* 4,393,6978,024,3608,306,975-282,6154,111,082 ## Community Service* 740,75110,242,39610,184,76457,632798,383 ## Building Construction 53,294,4651,000,00036,122,507-35,122,50718,171,958 ## Debt Service 4,320,37520,611,97119,733,367878,6045,198,979 ## Custodial52,6377,0007,000052,637 ## Total All Funds$68,911,828$196,694,355$231,163,241-$34,468,886$34,442,942 2026-27 Budget ## Timeline Jan./Feb. 2026 ## Jan 6: School Board Mtg ## FY25 Financial Audit presentation ## Jan 20: School Board Mtg ## Fiscal Forecast ## Feb 2: School Board Mtg ## FY27 Priority Based Budgeting ## Update Feb 5: FY27 preliminary enrollment projections ## Feb 17: School Board Mtg ## FY27 Budget Guidelines & Assumptions ## FY27 Staffing allocations provided to schools Aug. 2025 ## Aug 5: School Board Mtg ## Enrollment Report ## Pay2026 Levy planning (MDE summer levy input) Sept. 2025 ## Sept 30: School Board Mtg ## Pay2026 Preliminary levy approval Oct. 2025 Oct 1: Initial “Oct 1” Enrollment count Nov. 2025 ## FY27 Budget planning meetings Dec. 2025 ## Dec 2: School Board Mtg ## Pay2026 Levy TNT Hearing ## Dec 16: School Board Mtg ## Pay2026 Final Levy Certification ## FY27 Budget & Capital planning meetings ## FY27 Revenue projections March 2026 Staffing Meetings with school & program administrators ## Mar 3: School Board Mtg ## FY27 Priority Based Budgeting ## Update FY27 Budget allocations provided to schools & programs April 2026 ## Apr 21: School Board Mtg ## FY27 Priority Based Budgeting ## Update School & Program staffing plans due May 2026 School & Program budgets due ## May 5: School Board Mtg ## FY27 Priority Based Budgeting ## Update ## May 19: School Board Mtg ## FY26 Spring Budget Revision June 2026 ## Jun 2: School Board Mtg ## FY27 Priority Based Budgeting ## Update ## Jun 23: School Board Mtg ## FY27 Preliminary Budget Presentation (approval) July 2025 2026-27 Long-Term ## Facilities Maintenance (LTFM) 10-year plan submitted to MDE ## Questions