Newport City Council — Transcript

Thursday, December 18, 2025

Red Rock Manor Variance for Site Improvements

Conditional Use Permit for Hastings Avenue Drive-thru

Daily Electric Concept Plan Review

2026 Budget and Levy Approval

Non-Union Salaries and Benefits Approval

Utility Bill Certification for Delinquent Accounts

New Transit Service and Community Updates

Votes (9)

Engineers Report - Partial Payment #6 for 2025 Street and Utility Improvements

Approved Unanimously

Dissent: None

Moved by Council Member Ingamman [00:10:49] · Seconded by Council Member Sumar [00:10:50]

City Engineer John Herdigan presented a request for partial payment for the 2025 street and utility improvements. The payment, totaling $180,921.76 to Meyer Contracting, largely covered stored materials purchased but not yet installed by the contractor. Staff verified the materials and receipts.

Engineers Report - Partial Payment #4 for Water System Interconnection Project

Approved Unanimously

Dissent: None

Moved by Council Member Sumar [00:14:59] · Seconded by Council Member Ingamman [00:15:00]

City Engineer John Herdigan provided an update on the water system interconnection project, noting the flow meter installation and pending electrical service for the Cherrywood development. He then requested approval for partial payment #4 of $46,600.73 to A1, covering verified work items.

Administration Report - Variance for Red Rock Manor (Resolution 2025-85)

Adopted Unanimously

Dissent: None

Moved by Council Member Sumar [00:30:22] · Seconded by Council Member Schmidt [00:30:24]

City Planner Nathan First presented a variance request for Red Rock Manor at 1421th Avenue to address site improvements following water damage. The key issue was maintaining a 22-foot driveway width, which slightly deviates from the 24-foot standard to preserve a 5-foot setback from an abutting residential property. The proposal includes new landscaping, fencing, and stormwater features. The Planning Commission supported the variance with proposed conditions.

Administration Report - Conditional Use Permit for 1750 Hastings Avenue (Drive-thru)

Approved Unanimously (with additional condition)

Dissent: None

Moved by Council Member Ingamman [00:59:04] · Seconded by Council Member Sumar [00:59:05]

City Planner Nathan First presented a Conditional Use Permit (CUP) request for a drive-thru coffee shop and wine bar at 1750 Hastings Avenue. The discussion revolved around site plan specifics like drive-thru lane width (proposed 18ft, staff recommended 12ft), speaker placement to mitigate noise impact on neighbors, signage, and overall traffic flow. The Council deliberated on the need for a privacy fence for the adjacent residential property, eventually adding a condition for a screening plan. The applicant, Sally Aerman, also spoke to the council.

Administration Report - Concept Plan Review for Daily Electric

Advisory Review Only

Dissent: None

Moved by null · Seconded by null

City Planner Nathan First presented a concept plan for a significant expansion of Daily Electric. The advisory review included discussion on the proposed 12,000 sq ft addition, new parking, and landscaping. Key issues raised were the current non-conformities (lot coverage, parking setbacks), Washington County's aggressive right-of-way requirements for 21st Street (which would significantly impact the site), and potential methods for approval (variances vs. PUD). The Council expressed concern over the county's demands and the number of required trees on site. The applicant, Tom Daily and Darby Regan, spoke, emphasizing their commitment to Newport and the difficulty of county requirements.

Administration Report - 2026 Budget and Levy Approval (Resolution 2025-87)

4-1 Approved

Dissent: Council Member Schmidt [02:04:12] voted no.

Moved by Council Member Sumar [01:39:13] · Seconded by Council Member Ingamman [01:39:15]

City Administrator Joe presented the 2026 budget and levy, describing it as a 'keeping the lights on' budget. He highlighted increases in debt service and decreases in LGA, resulting in a break-even levy despite a 5% tax increase. Concerns were raised about 2027 due to full deputy costs and potential fund balance reduction. Council Member Schmidt questioned the budget's clarity on debt service and the use of healthy fund balances to mitigate the tax increase, ultimately voting against the resolution.

Administration Report - Non-Union Salaries Approval (Resolution 2025-88)

Adopted Unanimously

Dissent: None

Moved by Council Member Sumar [02:04:55] · Seconded by Council Member Ingamman [02:04:57]

City Administrator Joe requested approval for Resolution 2025-88, which authorizes non-union staff salaries for 2026. The budget included a 3.25% adjustment, matching the collective bargaining agreement already in place for union staff. This is a new formal approval process for non-union salaries to align with best practices.

Administration Report - Health and Dental Benefits Approval (Resolution 2025-89)

Adopted Unanimously

Dissent: None

Moved by Council Member Sumar [02:06:06] · Seconded by Council Member Ingamman [02:06:08]

City Administrator Joe sought approval for Resolution 2025-89, authorizing health and dental benefits for city staff. Health benefits increased by 11.34% and dental by 4.67%. This formal approval process, now in its second year, ensures transparency and council oversight of staff compensation, beyond just salaries.

Administration Report - Utility Bill Certification (Resolution 2025-90)

Adopted Unanimously

Dissent: None

Moved by Council Member Ingamman [02:07:53] · Seconded by Council Member Sumar [02:07:54]

City Administrator Joe presented Resolution 2025-90 for approval, which certifies delinquent utility bills to be added to property taxes. This is a standard procedure that includes a $25 service charge (with $5 remitted to Washington County) and an annual interest rate of 18% on the delinquent amount.

Notable Quotes (20)

This partial payment is vastly made up of stored materials. These were the materials that the contractor has purchased and was not able to install during the construction season. So they are stored on site and we've documented the both the that all the materials are there and have receipts for the value of those materials.

City Engineer John Herdigan [00:07:38]
Engineers Report - Partial Payment #6 for 2025 Street and Utility Improvements

We do have our flow meter that will be installed as the water enters in from Cottage Grove. We are hopeful that we get some above average temperatures to go run out and install that. Should take a day or two. We are waiting on an electrical service to be installed for the Cherrywood or adjacent Cherrywood development.

City Engineer John Herdigan [00:12:00]
Engineers Report - Partial Payment #4 for Water System Interconnection Project

The big constraint here that they're dealing with is that we've got a requirement in the city code for driveways that are two, uh, two directions, one in one in each direction, one lane in each direction. Uh, those areas have to be 24 ft wide. And we also have a setback for for driveways from a property boundary of 5T. And so I'll show you kind of the image here is the um the drive that's being actually increased in width is is still not quite hitting 24 ft.

City Planner Nathan First [00:23:44]
Administration Report - Variance for Red Rock Manor (Resolution 2025-85)

So, uh, the findings and conditions are found in resolution 202585. Well, I think this sounds like a good compromise.

City Planner Nathan First [00:25:03]
Administration Report - Variance for Red Rock Manor (Resolution 2025-85)

Uh this should be familiar to the council as we've discussed at a recent workshop. Uh what might be proposed here. So the location we just talked about that the applicant SGS holdings. I I see Sally is in attendance. So welcome. Um, we have specifically got a requirement in code for cups in association with drive-throughs. This drive-thru would serve a coffee shop and wine bar. Uh, just to be very clear, the drive-through is for the coffee shop, not for the wine bar. Joe tells me it's illegal to do that for the wine bar.

City Planner Nathan First [00:33:14]
Administration Report - Conditional Use Permit for 1750 Hastings Avenue (Drive-thru)

The placement of that speaker though and that engagement and talking, no matter where you put that, it is going to be on the north side facing that neighbor, which is where I do come back. I I tend to agree um with with Tom on this, like I I do think some sort of mitigation there should be as part of this conditional approval in my opinion.

Council Member Schmidt [00:43:09]
Administration Report - Conditional Use Permit for 1750 Hastings Avenue (Drive-thru)

Um, so, uh, just to address a couple of the concerns that you guys have been talking about, uh, the what we thought after submitting this in terms of where the X should be was much closer to the existing garage on our property, so it would be farther away from the neighbor's house. Um, and in terms of a fence, I don't think that's a problem.

Sally Aerman/SGS Holdings [00:46:16]
Administration Report - Conditional Use Permit for 1750 Hastings Avenue (Drive-thru)

In terms of lot coverage, uh, the current site is somewhere, I don't know, I just eyeballed it and guessed it was above 90% and impervious. Uh, with the the city standard is 75% max. With the addition, you're looking at 83% impervious. So, the ratio of of lot coverage impervious surface is going down, but the property still would be above the maximum. So, that would be a flexibility that's requested through this process.

City Planner Nathan First [01:06:58]
Administration Report - Concept Plan Review for Daily Electric

If the uh city does not uh uh obtain that rightaway through a permitting process, the city would be responsible for 100% of the rightway acquisition costs needed to construct that uh those improvements.

City Administrator Joe [01:10:55]
Administration Report - Concept Plan Review for Daily Electric

I just it it that doesn't make sense to me at all. It just we're an old community. these businesses were here long before, you know, 21st became what 21st is. And and I I just I would not be in favor of that should the county come in and decide that's the project they wanted to do.

Mayor Elliott [01:11:39]
Administration Report - Concept Plan Review for Daily Electric

We're very excited, you know, to continue their growth and development with and in the city of Newport. um you know looking at our site if you guys have seen now looking through the uh staff report that Nathan has put together along with the city engineer and public works um you know it is a difficult site to to find a way with all the city requirements but I think um given what we've heard tonight and at the planning commission um generally it feels like you guys are favorable and we appreciate that.

Darby Regan/Daily Electric [01:22:42]
Administration Report - Concept Plan Review for Daily Electric

Uh, mayor, members of the council, I would describe this budget for 2026 as keeping the lights on budget.

City Administrator Joe [01:39:56]
Administration Report - 2026 Budget and Levy Approval (Resolution 2025-87)

So let's move over to the operating budget here real quick then. So yeah, and the mayor had actually um highlighted this question, but I'm going to drill in a little bit further. What is on the resolution for levy certification is a dollar figure for 4,26,300. In the budget presentation on page 111, the general fund budget has a revenue of 4,182 379, a variance of 23,921. I am curious which number are we using for our budget?

Council Member Schmidt [01:45:10]
Administration Report - 2026 Budget and Levy Approval (Resolution 2025-87)

My entire point of asking these questions is if we're going to approve a tax increase and we're sitting on quite a lot of money and we're running profits across each of our enterprise funds in 2026 and we're approving an increase in taxes while running profits in those other accounts and we're sitting on a lot of what appears to be a lot of liquidity in my interpretation of this. I'm trying to understand exactly where we are running short and why we wouldn't fund balances down further before going back to the public and asking.

Council Member Schmidt [01:54:21]
Administration Report - 2026 Budget and Levy Approval (Resolution 2025-87)

I think we need to be very careful about thinking of this like it's one big giant pot of money. A year ago, the NITA account had about $2 million in it. That money is designated for economic development. That is not money that can be used to draw down property taxes. It's got a designated fund and purpose and that's guided by state statute and how that money is spent.

Mayor Elliott [01:56:56]
Administration Report - 2026 Budget and Levy Approval (Resolution 2025-87)

This is approval of the nonUN salaries. Um we budgeted 3.25 for this adjustment uh which is the same um for as the collective bargaining agreement that we have approved already for 2026.

City Administrator Joe [02:04:31]
Administration Report - Non-Union Salaries Approval (Resolution 2025-88)

Uh I ask for approval of resolution number 2025-89. Make that so we can discuss. I'll second it.

City Administrator Joe [02:05:40]
Administration Report - Health and Dental Benefits Approval (Resolution 2025-89)

So the city is going to pick up these costs uh just a percentage. It's broken out depending on the insurance that chosen. So and we've been doing that for a number of years. Correct. Correct. And this is in addition to the 3.25% increase in their salary, right?

Council Member Schmidt [02:06:21]
Administration Report - Health and Dental Benefits Approval (Resolution 2025-89)

Uh next item here, we do have utility bill certification. These are folks that have uh up until today. We just updated that uh list today. I think if it's uh you know, we we notify folks, give them a chance to um make a plan. Uh otherwise it does get certified each year. So uh I would ask that council approve resolution number 2025-90.

City Administrator Joe [02:07:22]
Administration Report - Utility Bill Certification (Resolution 2025-90)

Says on it says in the resolution the council elected to charge a service charge of $25 $5 of which shall be remitted to Washington County an annual interest rate of 18%. Oh, there you go. So there is an interest rate. Yeah. Okay. So I just want people to know what they're signing up for by not paying these.

Council Member Sumar [02:08:14]
Administration Report - Utility Bill Certification (Resolution 2025-90)

Ordinances & Resolutions (18)

Resolution 2025-85Resolution

Approval of variance for Red Rock Manor property.

Comprehensive PlanPlan

Reviewed for variance requests and county right-of-way requirements.

ZoningOther

Reviewed for variance and conditional use permit requests.

Conditional Use PermitPermit

Permit type required for the drive-thru at 1750 Hastings Avenue and the contracting office use for Daily Electric.

Site PlanPlan

Reviewed for Red Rock Manor variance, Hastings Avenue CUP, and Daily Electric concept.

Resolution 2025-86Resolution

Approval of conditional use permit for 1750 Hastings Avenue drive-thru.

City CodeOrdinance

Governs driveway width, setbacks, speaker systems, signage, landscaping, and contracting office requirements.

Resolution 2025-87Resolution

Approval of the 2025 levy payable 2026, 2026 General Fund Operating Budget, 2026 Water, Sewer, Storm Water, and Street Light Enterprise Funds, State Public Safety Funds Dispersement, and the 2026-2030 Capital Improvement Plan.

2026 General Fund Operating BudgetPlan

Approved as part of the 2026 budget package.

2026 Water, Sewer, Storm Water, and Street Light Enterprise FundsPlan

Approved as part of the 2026 budget package.

State Public Safety Funds DispersementOther

Approved as part of the 2026 budget package.

2026-2030 Capital Improvement PlanPlan

Approved as a planning document for future capital expenditures.

Resolution 2025-88Resolution

Approval of non-union staff salaries for 2026.

Resolution 2025-89Resolution

Approval of health and dental benefits for city staff.

Resolution 2025-90Resolution

Approval of utility bill certification for delinquent accounts.

Fee ScheduleOther

Document outlining fees, specifically for vacant properties and utility bill certification.

Red Rock Corridor Commission meetingOther

Meeting attended by Council Member Taylor to discuss transit and highway improvements.

Trails PlanPlan

Approved plan that was instrumental in securing a flap grant for the city's pedestrian trail network.

View Source
Newport City Council - Newport Recorder