[0:04] all righty everybody we're going to go ahead and call to order the regular meeting of the Oakdale city council August 14th 2024 Sarah will you take the [0:12] role please council member her here council member iner britson here council member moram here council member [0:18] willenbring here mayor zuel here please join me in the Pledge of [0:24] Allegiance I to the flag of the United States of America the Republic for which [0:31] it stands one nation under God indivisible with libery and justice for [0:40] all all righty first up on our agenda is the adoption of the agenda or approval [0:45] of the agenda we have a slightly amended version in front of us council members any changes or [0:52] Corrections I'll look for motion so moved there's a motion is there a second second motion a second [0:58] all those in favor say I I oppose and the agenda is adopted next up we have approval of the minutes three sets in [1:05] front of us tonight wow we've been busy uh first up Workshop meeting minutes July 23rd 2024 council members any [1:11] changes or Corrections I'll look for motion so move there's a motion as there a second second motion a second any [1:17] comments all those in favor say I I opposed and the workshop meeting minutes are approved next up we have regular [1:24] meeting minutes also July 23rd 2024 council members any changes or Corrections [1:30] I'll look for a motion so moved there's a motion is there a second second motion and a second final comments all those in [1:35] favor say I I oppose and the regular meeting minutes July 23rd 2024 approved [1:42] next up uh special Workshop meeting minutes from July 30th 2024 council [1:47] members any changes or Corrections I'll look for motion I moved there's a motion is there second second motion a second [1:53] final comments all those in favor say I I opposed and special Workshop minutes are approved as well [2:00] uh next up on our agenda's public hearings we don't have any in front of us tonight so we will move into open [2:05] Forum before we open up the floor I have two items of recognition that I would [2:11] like to tackle uh first up uh let's go with Item B real quick um Dave helper [2:18] Dave is uh has uh retired from his time on the economic development commission [2:23] he couldn't be making sure yeah he's not here um he couldn't be here with us tonight but he asked that I read something under open form tonight [2:30] so from Dave helper outgoing Economic Development commissioner I appreciate the opportunity that the city of Oakdale [2:36] provides for residents to get involved with the community I have enjoyed my time on the economic development commission and with my fellow [2:42] Commissioners the biggest benefit for me has been the increased visibility to the staff and seeing how the city of Oakdale [2:48] is run what I have seen and experience of City staff the city council and the mayor have left me Beyond impressed such [2:56] a dedicated and talented group that is both both personable and Prof professional it brings me great peace of [3:01] M knowing that our city is in very good hands thank you for your service Dave helper Dave we thank you for your [3:08] service to that commission you have been on there and been a very steady and consistent voice for many many years now [3:14] um as our city has gone through some pretty incredible periods of change and we really appreciate your service and [3:20] say thank you uh one more item of recognition for Bonnie Wilson who's in the audience with us tonight uh who is [3:26] retiring from the Environmental Management Commission Bonnie Wilson has served on the Environmental Management [3:32] commission for six years during her time she provided valuable Insight that helped the city become a state leader in [3:37] the green step City's program other projects Bonnie contributed to include the adopt a storm storm drain program [3:44] the city's pedestrian and bicycle plan and an eveve ready Community Study last year Bonnie attended the Brazilian [3:50] cities and Community Statewide environmental commissions conferenced uh conference to gain greater knowledge and [3:55] share best practices if asked Bonnie would say the best thing about being the EMC was learning a great deal about our [4:01] city government and getting to know her fellow Commissioners it is evident that Bonnie is passionate about bettering our [4:07] community and the environment on behalf of the city council the Environmental Management commission and the city we [4:12] thank Bonnie for six years of selfless service as the liaison for the EMC for a [4:18] number of years now I've gotten to work with Bonnie and have seen up close her her passion for this city our [4:24] environment um her willingness to bring ideas to the table to to make us a better and more resilient city is [4:32] inspiring and there is a lot of change that has happened in this city that Bonnie has been in the middle of it all [4:37] so we we say thank you for that uh we have a certificate of appreciation for you oh good I don't have to sign it uh [4:45] Bonnie do you want to join us up front we can all come down and grab a picture with you [5:11] I counted three one two three one two three one two three thank you [5:26] [Music] well thank you for the uh kind words and [5:32] the recognition um I was really surprised when I joined the commission that it was as interesting as it was um [5:40] I think I was partly joining because I'm a beekeeper and then I learned so much beyond that so I can't thank everyone [5:47] enough for educating me in Civic government I loved it and you found your [5:54] replacement for the commission we appreciate that we got two new Commissioners on there they're ready to roll so thank you Bonnie thank you so [6:02] much uh we are now under open form this is an opportunity for anybody in the audience [6:09] if you would like to step up to the podium and share whatever's on your mind uh house rules say three minutes or so [6:15] um it's typically not in a a conversational format you know back and forth but um if there are any comments [6:21] made that we would like our staff to follow up on they will do so after the meeting so if you'd like to step on up [6:27] please feel free [6:34] okay seeing none we'll keep things going move into consensus motions uh a through G in front of us [6:43] tonight council members are there any that you would like to pull for individual consideration excuse me Mr [6:49] Mayor I think you had a citizen it says that they would like to [6:55] address us so okay thank you I just want to make sure they had the opportunity which they did so yeah okay thank you uh [7:02] a through G council members are there any you'd like to pull for individual consideration I'm going to pull C which [7:09] one c letter C so can I get a motion to approve a b and d through G as [7:16] presented so move there's a motions there second second motion and a second any conversation all those in favor say [7:23] I I opposed and those consensus motions are approved item C is um filling a long [7:31] vacant position here at City Hall um I gave Chris a heads up so if this guy's watching he wasn't freaking out or [7:37] anything but I gave him um no this is just to offer a very W uh very big W [7:42] welcome to Jake Foster he is coming on as our assistant City administrator um [7:47] we haven't had one of those since 2017 I'm looking at Lori yeah we were I just [7:52] started on the council um you know the truth is at that time when we had one it was fine you know and then this [8:00] the position became vacant and we weren't quite sure what we were doing as a city we're just starting to grow and [8:05] we've had so much growth over the last few years you know in City Hall as well [8:10] as around our community this was a a big identified need for our community to have some additional administrative help [8:16] here Jake is coming to us from Watertown I believe um before that there was [8:22] another city in Lake Elmo Chan Hassen Chan Hassen and Lake Elmo before that so he is returning to the east Metro we are [8:28] very excited to have him he will officially be starting in a couple weeks but he'll be lurking around learning all [8:33] about Oakdale over the next few weeks so we are very excited Happ have him welcome Jake uh I will make a motion to [8:41] approve consensus motion C is presented I second uh any comments all those in [8:46] favor say I I oppose and C is approved uh advisory boards and [8:53] commissions our opportunity to check in with them first up Economic Development commission council member hers there [8:58] liaison they met on August 7th no yeah at that commission we talked about the park plan uh and uh just the need for [9:05] getting more of the surveys completed and then got an update on the Brio visits and then that that was pretty [9:11] much it so good meeting fantastic thank you Noah planning met on August 1st council [9:18] member iner btson uh I'm going to defer to you mayor you filled in for me I [9:24] did God what did they talk about Andy you were there too let me see they talked about uh the rezoning the Pud [9:31] amendments in Oakdale Marketplace the area over by Target andell Fitness um there was a lively conversation about uh [9:38] Tanner right yeah Tanner was the uh what MWF oh yeah the property down near [9:44] Fourth Street the tornado parcel down at helmo station for the brt that was the other big topic um we had a lot of [9:50] residents come and share their comments which is very important and and very helpful for Council as we move forward [9:55] on those issues so I want to say thank you to those residents um I don't think either of them have been [10:01] scheduled for Council action yet they're still working through the system so um as soon as we know when those are coming [10:08] up for Council conversation um we will get that posted if the public wants to join us again so um it was a very Lively [10:16] meeting uh no meeting for parks and wreck or the tree board so we will move into Award of bids uh one item tonight [10:23] oh this is a big one yeah awarding the uh Public Works facility bids um who do [10:30] we have presenting Don welcome thank you mayor uh glad to be here tonight once [10:36] again I'm Don Tyson the owner's representative for this exciting project [10:42] and it is an exciting night awarding the bids for the new Public Works facility that I know you've been working on for a long time and it has really been a [10:48] privilege to work on this project with with you and the city we it's great team and it start certainly with all of you [10:54] there up there tonight the council and the mayor that have made this possible but also City staff Chris Kevin the fire [11:02] chief filling in the public works staff the attorney staff and also the team that we have here today we've got [11:07] representatives from kuss Anderson uh Ken and Eric Ken is going to help with the presentation tonight a little bit [11:13] and then Matt and Bailey the project Architects from HCM Architects uh Braun Intertech helping us with environmental [11:19] stuff and then certainly 3M staff have been very helpful making this happen and [11:24] U the Minnesota Pollution Control agency staff as I've been working on this project uh I asked I asked the experts [11:33] that have been working on this have you ever worked on a project this complex and the answer 100% of the time is no [11:39] but this is a great model of what can happen when people work together and come together in the private and the public sector from different agencies [11:45] and I think the finished project is going to certainly bear witness to that so [11:51] tonight the agenda will walk through you see here uh just an update on the project site we talk about the bid [11:56] process the bid results uh update or talk about the guaranteed maximum price [12:02] review uh what's the project budget look like and then the project schedule and then certainly the recommended conso [12:08] actions to make this all happen so the project site you've seen this slide before but it's changed you [12:15] see we've got currently owned by 3M crossed out the city of Oakdale as of last Friday now owns this 9.2 Acre Site [12:22] up on Granada Avenue all the environmental clearances have also been obtained and those are those two [12:28] documents you either the environmental Covenant has been filed with Washington County and the Minnesota po control [12:34] agency's no association determination letter has been submitted to the city and that's a fancy way of saying that if [12:41] there's any problems in the future in that site 3M is still responsible for it so the bid process and results that [12:49] we uh go through those quickly uh let's move into those shouldn't say quickly so [12:56] the process-wise so the project started out by soliciting bids certainly in your legal newspaper but also in all the [13:02] building exchanges that contractors Monitor and we had an excellent turnout for bids we had 142 bids that we opened [13:09] on June 20th and all those bids were reviewed then by cross Anderson for compliance with the specs and plans to [13:15] make sure everything was covered on that so with those great results uh not only [13:21] on low bids but we also used best value process on three divisions of work the [13:27] earthwork mechanical and electrical and the reason for those three divisions is those are the most complex components [13:33] of this project and we wanted to look at more just than low bid so best value [13:38] scoring was used based on price 51 points out of 100 were based on price so [13:44] price wasn't a small part of it either it was the majority of the points assigned but also similar project [13:49] experience have you built a Public Works building have you built something of this size or for the earthw if you [13:54] worked on a site this complex checked references that they submitted on past projects and then we also did interviews [14:01] uh we offered interviews to the three low biders based on price and did those interviews and based on those score [14:07] those scores uh that's how we selected those best value firms in those three areas that Ken will talk about in a [14:12] little bit all right so moving to the bid results um [14:19] the good highle picture is that the base bid and the alternates that the council s found as critical in our past [14:26] workshops fit into the budget and we'll go through those numbers but that was great the alternates that we're [14:32] recommending are the 22-ft addition to the fleet storage area the 10ft addition would not be needed with that 22t [14:39] accepted uh build a fuel Island which is not only critical for public works but also your police and fire anybody in the [14:46] city that gets any City employee that gets fuel uh the mezzanine and the second [14:52] salt shed uh those prices came in high and we're not recommending those the pre-cast Blake AER black aggregate it [15:00] gives the exterior building a little bit of a a better A lot better look and so that aggreg is being added the exterior [15:07] pre-cast paint is actually a deduct because of the black aggregate being added so they don't wash exact uh [15:14] perfectly but that's a deduct and then that EPDM uh 06 that's basically a alternate [15:22] to get a thicker roof and at the time we thought a thicker roof would get you a longer warranty but as it turns out that [15:29] uh both those thicknesses have the same 30-year warranty so we didn't feel uh [15:34] just for a little bit extra thickness roof and no extra warranty it was worth it so those additions those alternates [15:41] of the uh bu make the building bigger build the fuel Island Building look a [15:46] little bit better uh those fit into the budget and this is the high level this [15:52] is the big picture budget uh figure uh Revenue you see of 31 milon 392 323 [15:59] and the project expense 31 31 mil 35142 so there's a project balance of [16:06] positive about $40,000 where that'll go to is just the contingencies if we need it as the as [16:12] the project moves along so as we go through the bid [16:17] results um it's not it's it's not like a past project you may have done where you've got one general contractor and [16:23] you word one bid we actually have 31 contracts that we are going to be talking about about tonight and to try [16:30] to make it as little as confusing as possible we've got these things in different categories and let me explain [16:36] these categories that we're going to we'll go through the first is category one is the low bids recommended for [16:42] award and it's included in the guaranteed maximum price or the GMP is was short so the city tonight you will [16:49] award that contract and then you assign that contract to cross Anderson so they hold the [16:55] contract the second type category are the best value bids recommended for award and also are included in the in [17:01] the GMP so you award it and then Carl stranders will hold the contract and [17:07] then this 2B is best value bid for award and not in the GMP so why is one in and [17:15] one's not in K Anderson can't hold non-union contracts so there's I believe [17:21] five contracts that the city will continue to hold that won't be in the GMP that will see that price but they're [17:28] in the budget and CR Anderson will still manage those contracts just like they were in the GMP but technically the [17:34] contract is going to be held by the city category three then uh similar it's [17:41] a low bid for a recommend for award and it's not in the GMP so once again you'll award the project and still hold the [17:48] contract then we have uh category 4A where there is a low bid there's two low [17:54] bids actually we're going to recommend for rejection and rebidding uh for various reasons we'll go through that in [17:59] detail and budgets are in the uh uh GMP for that and then also a low bid [18:06] recommended for rejection rebidding and the budget's not in the GM the money is not in the GMP but it's in the budget so [18:13] you can see how this gets confusing pretty pretty quickly and then there is one category [18:19] where we didn't receive any bids and we'll rebid that work and there's an allowance in the project budget for that [18:25] we know what the number is going to come in at and or should come in at so we're comfortable with that allowance in the [18:32] budget okay with that Ken from Cross Anderson who's been [18:37] our project manager will walk you through each of the contract bids and like once again there's a lot of numbers [18:43] but certainly we're glad to take questions especially as as you see these scopes of work what does this scope of work actually [18:52] mean thank you Don uh good evening mayor members of council I'm Ken Francis with [18:58] K Anderson uh and I'm your construction manager along with Eric kwam here in the [19:03] audience as well so as Don mentioned um typically You' just get one bid that [19:08] you'd be receiving and recommending for award uh what we do is we take the project and break it down into the [19:14] logical categories that each trade would typically bid on anyway we bid those categories out and then award those [19:21] Prime for example like the electrical package we'd break that out electricians [19:26] would bid on that package and then that El elci would become a prime [19:31] contractor um so as Don mentioned we were very fortunate we had a great bidder turnout lots of quality biders uh [19:38] which led to the great result that we have today um so we do have a formal letter [19:43] in the packet of our recommendation for the lowest responsible biders but also wanted to walk through those here with you today and again if you have [19:50] questions as we go through it uh please stop me at any time uh so the first bid division uh [19:56] that we call a work scope is the 1j final cleaning uh there the contractor [20:02] is Midwest specialty maintenance Inc uh they're bid with those four alternates included is [20:12] $45,988 which was combined concrete and masonry work scope uh that contractor [20:17] was restoration and Construction Services LLC uh their bed with the alternates was [20:23] 3,26 676 uh next was was 3B structural [20:30] pre-cast and Wells concrete company was the contractor uh their bid with alternates [20:35] was 2,1 185,186 [20:50] 356 uh next was 5B the structural steel erection package by Rodin iron Inc for [20:57] 339,000 25 um moving on again if you have [21:05] questions feel free to stop me but I'll move as quickly as I can uh next was 6A carpentry uh [21:12] contractor was tekon construction company uh their bid with the alternates was [21:17] 383,000 7f was metal panels that contractor was specialty architectural [21:22] Systems LLC their bid was 386,000 next was 7h Roofing uh that [21:30] contractor was berwald roofing company for 941,618 [21:48] 700 next was 8A doors frames and Hardware material uh the contractor was [21:54] laforce LLC uh their bid with alternates was [21:59] 154,155 uh the next uh work scope was 8D [22:06] specialty doors so that's the overhead doors and coiling doors uh you'll see that there is no contractor recommended [22:12] because we're recommending that we reject all bids and then rebid that uh due to some discrepancies in the bidding [22:18] documents led to a big variation in bids so we are again withholding that amount [22:24] in our budget and then we'll rebid that scope at a future date [22:29] uh the next is 8f entrance is storefront and curtain wall uh the contractor is WL [22:36] Hall company uh their bid and alternates was 363,462 [22:55] uh next was 9B tile the contractor was commercial flooring Services Inc or LLC [23:03] uh their base bid with alternates was 7,148 um and you'll see that's a [23:09] category three we uh we're awarding it to the contractor but then uh they're non-union so the city would hold that [23:15] and we'd manage them next was 9C ceilings and acoustical treatment uh sonis interior Inc is a [23:22] contractor uh that bid in alternates was 32,990 next is 9d flooring sonis [23:30] interior Inc again was the contractor uh their contract would be 105,000 [23:37] 346 next is 9k painting and wall covering uh the contract would be M [23:44] nicolis LLC their number would be 30 [23:50] 3,776 next would be 9e the folding partition uh WL Hall company would be [23:56] the contractor and their contract to be [24:04] 42315 moving on 11b would be the fuel Island work scope uh the contractor [24:09] would be pump and meter Services Inc uh their bid and alternates would be 5 [24:15] 151,953 uh the next bid division was 11j so that's the cranes and hoists um you'll [24:22] see that is a category five again we're holding our budget within our GMP for that amount uh but we did not receive [24:29] any bids on bid day for the crane and hoist so we will rebid that again at on a future [24:35] date uh 13f uh so the fabric supported air structure is a fancy way to say in [24:41] the Sal salt shed um again we did get a bid for that however um again there was [24:48] some discrepancies with the site being a tight site and Logistics um we're [24:53] recommending that we reject and rebid that work scope as well um as a team we discussed it uh I think once we get the [25:01] site graded and we can right size right where that salt shed wants to be and the size and location then we'll rebid it [25:07] out um again making sure that we maximize your your salt storage [25:13] abilities um next work scope was 14a Vehicles lifts the contractor was [25:18] Midwest lift Works LLC uh that amount was $243,900 [25:25] next was 14b elevator uh that contractor is TK elevator corporation uh that that [25:32] amount would be a 115,200 [25:38] and moving on 20a is combined mechanical uh that contractor would be craft [25:44] mechanical LLC their base bid with alternates was 4,215 1100 uh you'll see that's a [25:51] category 2A so that was one of the categories Don mentioned that we did the best value uh bidding process with [25:59] 21A uh fire protection contractor is Nova fire protection Inc their contract [26:05] to be 227,00 next is 26a Electrical uh the [26:12] contractor Lake Town Electric Corporation their their contract would be [26:17] 1,640 th000 um again you'll note that as a 2B so that was the best value but it's [26:23] also a non-union contractor so City would hold the contract uh next was 31a earthw work and [26:30] utilities uh the contractor would be Rachel Contracting LLC uh their amount would be 3 milon 63 [26:39] 37,600 um again you'll note that as a best value bid next is 32A Asphalt Paving [26:46] Contractors Northwest asphalt Inc uh their amount will be [26:52] 369,000 and then finally getting to the last slide U the the last couple CP [26:58] divisions here so a 32 D1 is sight fence contractor would be American Fence [27:04] Company of Minnesota Inc and their base bid with alternates would be [27:10] 365,000 um then the last one here is 32f Landscaping the Autumn Ridge Landscaping [27:17] Inc and and their amount would be [27:28] that um any questions so far then it kind of leads us to the last [27:34] slide just doing a preview of the guaranteed maximum price so all the contractors that we noted that Carl serson would be holding uh would be [27:41] included in that guaranteed maximum price of the 24, 383,899 [28:01] so with that um I know there's a little bit more here I'll turn it back over to Don but um again thank you very much [28:09] you thanks Ken well like I warned you there was a lot of numbers coming your way tonight uh when you pull them all [28:17] together let me paint the high level picture for you starting with the what's the project size so you can see the [28:23] different phases from the very first concept that was done all the way tonight to the GMP award and the good [28:28] news is is we actually are higher than the square footage that we started with uh the concept design and very close to [28:34] the schematic design which little bit more detail uh and that's of course with the addition of the alternate of the [28:40] 22t uh vehicle storage there moving on [28:46] to uh project cost so as Ken just said the guaranteed maximum price award is [28:52] that 24, 383 980 and those projects that are not in that GMP that 2 ion8 and [28:58] change there is what those add up to we then have the city contingency of going into this project [29:04] of the $487,000 and that's before that other $40,000 of balance so round numbers a [29:10] little bit more than a half a million dollars for project contingencies uh change orders that may will happen and [29:16] then soft costs of a little bit over 3.6 million and those are items all the engineering are the architecture permits [29:23] furniture for the building technology for the building uh those things are in that in that soft cost [29:31] category moving to the revenue detail and and two changes to this slide from the last time we met are in the [29:38] reimbursements and the Watershed grants the great news is the city got two Watershed Grant two grants from the [29:44] Ramsey Washington and the uh uh South Washington Watershed district for the brine tank system which helps the crews [29:52] Public Works Crews use less salt on the roads uh so that's a great a great Grant and so that 140 [29:58] 8,000 uh in Revenue was not on the last one so that was an increase and also the [30:04] reimbursements that we'll be getting from 3M that number's gone up a little bit and mostly because now we've got [30:10] bids and have some of the other numbers refined and so it's a wash because as [30:16] those revenues went up also the cost number went up but if the re if you go back to a past PowerPoint and you see all the revenues gone up a little bit [30:22] it's from those two categories so once again you saw this [30:27] slide earlier the project is balanced with those revenues we've got and with your actions tonight to award along with [30:33] those alternates according to the Cross Anderson letter and jumping to schedule we'll [30:42] leave the we'll leave the the dollars for a while so tonight you award the project and we'll be working then with [30:48] City staff to have a groundbreaking probably late September seems like that's teen up to be a good time frame [30:54] certainly would work with you on that uh we're notifying contract October 7th is the start date and that's when we would [31:00] start finishing the earth work out there some work might start sooner uh to dry the site out a little bit but we're [31:07] looking at 12 months of construction and have a ribbon cutting facility opening opening in November of [31:13] 2025 which would be absolutely fantastic so moving to recommended [31:20] console actions to make all this happen that we've gone through tonight there's a resolution before you that's going to [31:26] award the B division contracts through the K Anderson recommendation letter stated August [31:31] 13th it also reject the bids for specialty doors division 8D and division [31:37] 13f fabric supported structure it'll approve the amendment that you have with [31:42] the CR Anderson's agreement Grant it'll approve the cross Anderson guaranteed maximum price Amendment dated August 14 [31:48] 2024 I should probably just read what I typed and then it'll assign contracts to [31:54] cross Anderson except those bid divisions 09 B 26a 32 D1 and 32f as [32:01] we've discussed those are non-union contractors and the city will hold those [32:06] contracts so with that Council certainly glad to take any questions and uh that you have thank you thank you Don um City [32:16] administrator vkr is there anything you'd like to add to this before we open up for Council questions you know thank [32:21] you mayor councel first of all you know we started this project actually they started this project before most of us were here they started talking about it [32:28] it has um you it was interesting to watch the square foot change there where [32:34] went it was up at 9,000 to begin with but we're talking 1819 and then it came down more [32:40] realistically and now we're back up so thank you that is due to your commitment and and um your your response to staff [32:48] saying we really need that mezanine we really need that indoor storage Etc so the quality of the materials on the [32:54] build building there the pre-cast there will make a difference difference from what you what we had with the lower [33:01] grade so um these are all very long-term this is a very long-term building 30 40 years I think the 3M um has been a very [33:09] good partner for us they have um delivered what they said they would deliver they have turned over the land we close on Friday we're really grateful [33:16] they're going to continue to be responsible for the um any any further if any mitigation but the cleanup is [33:23] done it's been certified by lots of independent certifiers or um um people [33:28] Minnesota Pollution Control being the biggest one um staff is very grateful for the the changes that um we've been [33:36] able to work into this we do have what we're calling the Dream Team here between the architect and the um [33:43] architect HCM and then cross Anderson I've worked with them and especially cross Anderson before and we couldn't [33:49] ask for a better team so we're going to have a great project and and it's a lot of money though it's a lot of money for taxpayers a lot of money for the city [33:55] $31 million so I don't want to understand score that it's really important to note that so thank you is [34:00] what we have to say to you uh council members any [34:06] questions you sure I mean there's so many numbers we could poke at well mayor if I could real quick 142 [34:14] bids seems like a huge response and with the city looking at Future projects for [34:19] police for City Hall is there something you did to find that many people to bid on these projects [34:28] well as as Chris said you have a dream team and this is what Carl Sanderson does they they have relationships with [34:34] all the contractors in the Midwest and they make sure they know that there's this great project is out there so it's [34:42] my experience my career it's one of the advantages of using a construction manager like K Anderson is they help you [34:47] get great bids good well it's great to see because you get the expertise and you get the [34:53] competition which is good for the residents yeah thank you thank you uh [34:58] council members K get a motion I'll make a motion to wave reading and adopt resolution 2024-25 Waring the bids for [35:06] city project b224 d01 construction of new Public Works facility and [35:12] authorizing the mayor and City administrator to sign and execute the kuss Anderson Construction Company [35:17] guaranteed maximum price Amendment dated August 14th 2024 there's a motion is [35:23] there a second second motion a second final comments I'll make one um Chris you said it so [35:31] well this has been a very long road um I remember when I first came on the city [35:38] council in 2017 taking a tour of the Public Works facility [35:44] and I was blown away that we had water sitting in the air ducts just because [35:50] that was a design flaw back when that building was constructed seeing how we had outgrown the space how it no longer [35:56] suited our needs and thinking of the journey you know [36:02] we've all taken in the last God knows how many years you know from getting our [36:07] residents and voters to approve the local opan sales tax to fund this project you know all of the conversations about what this building [36:14] needs to be um to serve our our community and our residents needs it has [36:19] been an incredibly long an eye openening Journey um and the end result is the [36:26] largest capital project this city has ever had um that will serve our residents and our visitors for decades [36:34] to come so this is incredibly exciting um we have so many tremendous people to [36:39] thank for getting us to this point um and there will be even more to thank when this project is done and we cut the [36:44] ribbon on the damn thing um but you know it's a little ink on a piece of paper [36:49] today but seeing shovels go in the ground and walls go up is an incredibly [36:55] exciting era for Oakdale um so I offer my thanks to everybody who has been a [37:00] valued uh part of this thus far um but there's a lot a lot of work to be done yet so um it'll be exciting to see so [37:08] thank you motion second my rambling thoughts uh all those in favor say I I [37:16] opposed let's get shovels in the ground let's go uh thank you Don uh staff reports [37:23] Public Works uh oh crap we got a change order already [37:29] Authority can't make that up oh who wants to present this [37:34] one may I'll take this I'll take this one again to start it with but yes so the next item is to give the city [37:41] administrator change order Authority for this project there's going to be change orders that's just a necessary part of [37:48] projects with a cons you just saw Ken go through 31 different divisions of work [37:53] so you also will have many more change orders just number wise because of that [37:58] so for example if you want to move say we decide we need to move a door that could be a change to the to the door [38:04] contractor the carpenter contractor the flooring contractor the electrical contractor the painting contractor so [38:10] one CH one decision could end up with five six seven change orders for those [38:15] individual uh contracts and that's what cross Anderson will manage so we we don't go crazy trying to keep that [38:22] straight but the number of change orders with construction management projects is greater just because of that that the [38:28] way it works we also need to balance a few things we need to have timely approval of change orders otherwise project gets [38:35] delayed and then that in that creates Ripple effects down the line and also it [38:41] can affect the budget because things can get more expensive if suddenly there's delays that contractors see out there but you also need to balance this with [38:47] thorough review of change orders and the process is in the industry is with construction management is very well [38:54] defined uh once we know that okay we've got to get a price for change order those prices are reviewed by the project [39:00] Architects by the construction manager uh by myself and once we all agree it's [39:06] that's a it's this is a good price this is the right thing to do that's when we would make recommendations to the city [39:11] and in this case it' be the city administrator to approve that change order so to balance those things have [39:17] timely review timely decisions and keep the project moving and protect the city [39:22] budget uh the city administrator does need approval Authority for change orders and the recommendation is that [39:29] they uh that Chris been given administrator approval to approve any individual change order up to [39:35] $100,000 provided it is within the project cost and the approved project budget that you [39:41] had tonight of 31 m392 so any change order greater than 100,000 or causes the project cost to go [39:48] above the budget you set tonight we would have to come back to the council we would come back to the council for [39:53] your consideration of that so we we looked at some different agencies what they do and we thought [40:00] $100,000 was a sweet spot especially based on the size of the contracts for the individual contractors and give [40:06] Chris enough Authority so the project isn't delayed but also protect the budget and provide transparency and [40:11] accountability for the for everybody council members any questions [40:17] for Don any any council members want to volunteer so Chris doesn't have to do [40:23] this I'm not hearing anybody sorry Chris it's all you can I get a motion I'll [40:29] make a motion to authorize the city administrator to approve individual change orders up to $100,000 provided the [40:36] increase in Project cost is within the city council approved project budget of 31 [40:41] m392 323 related to the construction of the new Public Works facility there's a [40:48] motion is there a second second motion a second final comments all those in favor say I I oppose Authority is granted uh [40:57] next is our opportunity to check in with our City attorney Rachel's joining us tonight Rachel anything for us nothing for you tonight good to see [41:05] you all yeah anybody have any questions for Rachel all right let's turn to our right and check in with our city [41:11] administrator Chris you got one on the agenda I do this is another a [41:16] significant um action I think by the council we've been working for years on the local option sales tax we started [41:23] that in um 2020 with the legislature the final approval for what we have in place [41:28] now was 2020 uh let's see sorry 2021 legislative session for 2022 general election and um [41:37] that did pass well there's been a lot of inflation since that time when we first started working with these numbers in 19 [41:43] in 2020 so um with that we have went back to the legislature in 23 and asked [41:49] for further authority to extend the time from 25 years to 30 years for a payback [41:56] um which matches the time of the projects the term of the projects are a 30-year like mortgage like you're building a house as a 30-year mortgage [42:03] so that matches further um we did ask for a little bit inflationary increase [42:08] of increases of $3 million on the police facility and $6 million if we do not do [42:14] this um go if the voter if it does not approve by the voters then it that cost [42:19] that $9 million that we need extra will be spread um over property taxes to all [42:24] the residents property tax payers in Oakdale if the voters do approve this um [42:30] about 50% of that cost will be borne by other people um shopping essentially and [42:36] buying things in Oakdale so with that we we are looking for approval to put the [42:41] ballot questions on for the general election in 2024 on the ballot put the [42:47] questions on the ballot for 2024 for those two items so you've got a prepared and recommended Motion in front of you [42:53] for a resolution to do so council members any questions for [42:58] all right I'll look for motion I'll make a motion to wave reading and adopt resolution 2024 66 calling for an [43:04] election relating to the extension of an existing sales tax and use tax and the issuance of bonds for purposes of the [43:11] new Public Works facility and expansion and remodel of the police facility and calling a special election thereon [43:18] there's a motion is there second second motion on second final comments all those in favor say I I opposed and that [43:27] resolution is adopted uh Council presentations who wants to go first I'll go first council member in btson I just [43:34] want to wish my number one guys my identical twin boys Logan and Lyndon a [43:39] very special happy birthday and I want to say I'm sorry to them I couldn't spend the night tonight with them but we [43:44] did go to Chuck-E-Cheese today racked up some uh pretty impressive ticket numbers in the [43:51] process um but I just want to give them a shout out um just looking forward to [43:57] seeing what kind of young men they become so happy birthday to the [44:03] boys uh anything else to D nope all right Andy I'm already looking this way you got anything no not toight all right [44:09] how about over here nothing for me Susie Noah you know I just uh want to thank all the residents who came out to do the [44:15] National Night Out last week uh thank you for coming together as a community and U pulling in your neighbors to come [44:22] you know hang out eat and and just talk and get to know one another so uh last [44:27] week I had the pleasure of just jumping around different houses and just getting to meet more of the residents and it was [44:32] just a great time so thank you guys for doing that um the only plug I will also [44:38] say is uh just a big shout out to our city staff uh last week we had a chance to recognize our city staff and just [44:44] want to give them a shout out again for the awesome work that they do for our city so thank you guys thank you Noah uh [44:51] Noah stole my first one you know thanking our residents who participated in uh night to unite um I to went to a [44:56] number of parties um it's always so cool seeing our residents come together you know stand on the street mingle with one [45:02] another you know I went to one they've been doing it almost 15 years now um and [45:08] you know with new families and new residents coming into the neighborhood they find it as a great opportunity to just build those relationships and get [45:14] to know to know the new people um I mean we had parties in every corner of our city um it was so nice seeing our [45:21] residents interact with our police and firefighters um just getting to know City staff and built building those [45:27] bonds um also just they had a lot of good feedback for the city you know some positive some negative that's that's how [45:33] this this goes um but generally just a just a lot of general questions of where [45:39] they can find information and you know when they do have a question who they should reach out to you know that's what [45:45] that's what government is for to help or elected officials are for to help connect our residents to those resources so a great opportunity it was so nice [45:52] seeing everybody we had perfect weather not like last year where rain right [45:57] before and it was hot and steamy it was beautiful out there so thank you to everybody that uh hosted a party on August 6th uh a [46:05] reminder oh yeah I guess it is Wednesday today uh Farmers Market is on Wednesdays so it was earlier today um but it'll be [46:13] back uh next Wednesday in the City Hall Parking Lot through mid- October um I saw some corn out there now so we got [46:18] some of those late hot summer uh vegetables arriving which is awesome um we have outstanding local vendors all [46:24] kinds of sweet treats produce flowers you can get your knives sharpened I mean you can do everything at our Farmers [46:30] Market it's awesome so the recreation team does a great job at you know Finding vendors for that every single [46:36] Wednesday 2:00 to 6 p.m. in the city hall parking lot uh at the next Farmers Market on August 21st um the city will [46:42] have a little Community Booth uh set up out there and you can provide feedback on our Park system Plan update we've [46:47] been talking about this for a while now but it's a very very important [46:53] opportunity for our residents to provide feedback on what uh what our Parks should look like could [46:59] look like will look like um you know this is the first time in a very very [47:04] long time that we've taken the cohesive look at all of our city parks and amenities that our residents and visitors want to see in our city um so [47:12] if you're out of the farmers market please take some time to stop by provide your feedback if you can't make it to the farmers market you can go on to our [47:18] City website um and right there on the homepage you can find the survey we are accepting comments until August 31st um [47:25] so please go weigh in in on parks in your neighborhood parks on the other side of town that you might go to um [47:30] it's a good opportunity to to weigh in uh finally a plug um we are always [47:36] looking for people who want to come join us here at City Hall if you are interested in getting involved but just [47:41] want to make a small time commitment um our advisory bodies are a great opportunity for that we have openings on [47:48] our Economic Development commission and the Environmental Management commission right now um but even for the other [47:54] commissions like parks and planning and the tree board you can put an application and if a chair opens up we have you in the hopper so um it's just a [48:01] really good opportunity to to get involved to weigh in stay in touch with what's happening in our city provide [48:08] valuable feedback the city council we all really appreciate when our commissions give us that feedback um [48:13] commissions meet eight times per year most meetings are an hour and a half maybe two hours sometimes so it's it's a [48:19] small commitment but it makes a big impact you can learn more and apply on our City website Oakdale mn.gov so if [48:26] you are interested or if you want more information reach out to any of us we all serve as Liaisons for all of our [48:31] city commissions we can tell you what they're working on um and talk about ways that or ideas for new work that [48:37] they could be involved in so um we're always happy to to chat about their work as [48:42] well bills we got to pay some bills we have a claims roster in front of us July 24th through August 14 in the amount of [48:49] 2.1 million in change council members any questions on the claims roster I'll look for motion make a mo [48:55] make a motion to approve claims as presented there's a motion is there a second second motion and a second final [49:01] comments all those in favor say I I oppose bills are paid can I get a motion [49:06] to adjourn so move there's a motion is there second second motion a second all those in favor say I I oppos we are [49:13] adjourned thank you and good [49:25] night e