--- ## author: Sue Barry date: D:20260723085250-05'00' --- ## AGENDA ## City Council ## Workshop Meeting July 28, 2026 ## Discovery Center, 4444 Hadley Ave N ## 5:00 PM 5:00 PM Washington County CSAH 13 (Ideal Avenue N.) Corridor Improvement Project from CSAH 6 (Stillwater Boulevard) to CSAH 14 (34 th ## Avenue N) ## 5:20 PM Proposed Criteria for Wetland Outlots ## 5:40 PM Strategic Plan: Q2 Progress Update and Dashboard ## 6:10 PM Future of Oakdale Advisory Bodies ## 6:35 PM Administrator Update ## 6:40 PM Council Topics ## 6:55 PM Adjourn 1 ## COUNCIL MEMORANDUM ## To: Honorable Mayor and City Council ## From: Mark Statz, PE - City Engineer Date: July 28, 2026 Subject: Washington County CSAH 13 (Ideal Avenue N.) Corridor Improvement Project from CSAH 6 (Stillwater Boulevard) to CSAH 14 (34 th ## Avenue N) ## BACKGROUND Washington County is continuing its planning process for the proposed improvements to CSAH 13 (Ideal Avenue) between CSAH 6 (Stillwater Boulevard) and CSAH 14 (34 th ## Avenue N.). The improvements include widening for additional turn lanes, pedestrian facilities, an upgraded railroad crossing, and a redesigned intersection at Stillwater Boulevard. The project is slated for construction in 2029. At the March 24, 2026 City Council Workshop, City staff presented initial information on the project and its impact on the City. During that meeting, the City Council indicated general support for installing a roundabout at the intersection of Ideal Avenue and Stillwater Boulevard, but requested further evaluation of the City's initial cost-share responsibilities compared to other responsible jurisdictions. Since that Workshop, City staff have worked with representatives from Washington County to refine initial cost allocations with consideration of previous City investments. With those refinements, the City’s initial estimated cost share of $760,000 has been adjusted to $430,000 for the preferred alternative of a roundabout, with respective adjustments for the other intersection alternatives. Staff is supportive as this now represents a fair allocation of the project costs. ## FINANCIAL CONSIDERATIONS The updated cost allocations now reflect minimal participation from the City for the bulk of the corridor. For this portion of the project, the City’s share is now $40,000, while Lake Elmo’s is $280,000. This is due to the previous investments made by the City on its side of the street. If the City Council is still supportive of a roundabout at Stillwater Boulevard and CSAH 13 (Ideal Avenue N), the City will be responsible for one quarter of those costs ($390,000), because the southern leg of the intersection serves a City street (Helmo Ave N). The total estimated cost to the City for the preferred option, which includes a roundabout, is $430,000. The project is included in the City’s 2026-2031 Capital Improvement Plan (CIP) as a 2029 project (L2029- 01) at a current cost of $400,000, but City staff has requested a project budget increase in FY2029 to $500,000 as part of the upcoming 2027-2031 CIP. ## NEXT STEPS Washington County intends to have one final public open house prior to choosing the design concepts, particularly with regard to the intersection treatment at Ideal Avenue and Stillwater Boulevard. With general consensus from the public and the City Council, they would move to the design phase of the process. If there is property to be acquired, this would be the next step, with bidding and construction to follow. 2 A general project schedule is: ## 2025 Preliminary Design and Public Outreach ## 2026 Preferred Design Supported 2027 Final Design and Right of Way Acquisition Begins 2028 Final Design and Right of Way Acquisition Ends; Project Bidding and Construction Public Outreach 2029 Construction ## COUNCIL DIRECTION REQUESTED City staff are requesting feedback from the City Council to confirm continued interest and support for a roundabout as the preferred option for the intersection of Stillwater Boulevard and Ideal Avenue, and to provide any feedback on the updated cost allocation for the project. ## Attachments ## Updated Cost Estimates/Cost Splits ## Schematic Design Concepts County Highway 13 (Ideal Ave.) From County Highway 6 to 144/6/2026 ## 2029 Improvement Project - 20% Design Cost Estimates ## AlternativeItemTotal Estimated Costs ## Washington County ## Estimated Costs ## City of Oakdale ## Estimated Costs ## City of Lake Elmo ## Estimated Costs ## Design Engineerin g1,150,000$ 1,097,000$ 7,000$ 46,000$ ROW 30,000$ 15,000$ 5,000$ 10,000$ Construction5,250,000$ 5,010,00 0$ 30,000$ 210,000$ Construction Engineering (8%)420,000$ 401,000$ 2,000$ 17,000$ Rounded Total:6,850,000$ 6,520,000$ 40,000$ 280,000$ 95%<1%4% ## AlternativeItemTotal Estimated Costs ## Washington County ## Estimated Costs ## City of Oakdale ## Estimated Costs ## City of Lake Elmo ## Estimated Costs ## Design Engineerin g1,250,000$ 1,144,000$ 67,000$ 39,000$ ROW 45,000$ 20,000$ 10,000$ 15,000$ Construction6,730,000$ 6,160,00 0$ 360,000$ 210,000$ Construction Engineering (8%)539,000$ 493,000$ 29,000$ 17,000$ Rounded Total:8,560,000$ 7,820,000$ 470,000$ 280,000$ 92%5%3% ## AlternativeItemTotal Estimated Costs ## Washington County ## Estimated Costs ## City of Oakdale ## Estimated Costs ## City of Lake Elmo ## Estimated Costs ## Design Engineerin g1,250,000$ 1,154,000$ 56,000$ 40,000$ ROW 105,000$ 50,000$ 40,000$ 15,000$ Construction6,870,000$ 6,340,00 0$ 310,000$ 220,000$ Construction Engineering (8%)550,000$ 507,000$ 25,000$ 18,000$ Rounded Total:8,780,000$ 8,050,000$ 430,000$ 290,000$ 92%5%3% ## All-Way Stop ## Traffic Signal ## Roundabout 9595100105110115120125 950950 960960 970970 980980 990990 1000 1010 1020 1030 96979899101102103104106107108109111112113114116117118119121122123124 126 ## TRAFFIC ## CSAH 13 PROFILE ## TOP OF FINISHED SURFACE ## PROPOSED PROFILE GRADE - ## C ## L ## 31ST ST. N 105+77.78966.47 ## EXISTING GROUND ## C ## L ## RAILROAD 979.02111+16.15 114+34.08 ## C ## L 988.35 ## 32ND ST. N 961.64 ## EL 102+65.00 ## VPI 966.94 ## EL 106+18.00 ## VPI 979.42 ## EL 112+35.00 ## VPI 979.02 ## EL 110+21.00 ## VPI 992.56 ## EL 115+27.00 ## VPI 1009.74 ## EL 121+00.00 ## VPI 1011.29 ## EL 122+55.16 ## VPI ## 962.42EL ## 102+19.27 VLP ## 979.02EL ## 111+11.00 VHP 976.32 ## EL 109+31.00 ## VPC 979.02 ## EL 111+11.00 ## VPT 986.93 ## EL 114+02.00 ## VPC 996.31 ## EL 116+52.00 ## VPT 1007.49 ## EL 120+25.00 ## VPC 1010.49 ## EL 121+75.00 ## VPT 962.84 ## EL 101+15.00 ## VPC 963.89 ## EL 104+15.00 ## VPT 965.44 ## EL 105+18.00 ## VPC 969.94 ## EL 107+18.00 ## VPT 979.10 ## EL 111+45.00 ## VPC 983.47 ## EL 113+25.00 ## VPT +0.00% + 3 . 0 0 % + 1 . 0 0 % + 3 . 0 0 % + 4 . 5 0 % + 3 . 00 % - 0 . 8 0 % + 1 . 5 0 % + 0 . 3 5 % + 1 . 5 0 % + 3 . 0 0 % + 4 . 5 0 % - 0 . 8 0 % + 1 . 5 0 % + 3 . 0 0 % + 4 . 5 0 % + 3 . 00 % + 1 . 0 0 % ## 60K = ## -0.67'EX = ## (45 MPH)450.10'SSD = ## 180.00'LVC = ## 167K = ## -0.47'EX = ## (60 MPH)844.04'SSD = ## 250.00'LVC = ## 75K = ## -0.37'EX = ## (45 MPH)614.85'SSD = ## 150.00'LVC = ## CSD > 75 MPH ## 130K = ## 0.86'EX = ## 300.00'LVC = ## CSD > 75 MPH ## 134K = ## 0.37'EX = ## 200.00'LVC = ## CSD = 40 MPH ## 43K = ## 0.93'EX = ## 180.00'LVC = ## EL 979.02VPI 111+21.10 ## EL 963.76 100+00.17 ## VPI ## EL 967.05 95+12.60 ## VPI + 1 . 2 % ## EL 961.34 97+70.80 ## VPI ## CSD = 70 MPH ## K = 117 ## EX = 1.62' ## LVC = 400.00' + 1 . 2 % - 2 . 2 % - 2 . 2 % ## A ## R ## E ## A = 1 5 ## S ## Q ' ## R ## E ## M = 4 8 ## S ## Q ' ## P ## E ## R ## I ## M ## E ## T ## E ## R = 3 0 ' ## AREA = 15 SQ' ## REM = 48 SQ ' ## PERIMETER = 30 ' ## A ## R ## E ## A = 1 5 ## S ## Q ' ## R ## E ## M = 4 8 ## S ## Q ' ## P ## E ## R ## I ## M ## ET ## E ## R = 3 0 ' ## A ## R ## E ## A = 1 5 ## S ## Q ' ## R ## E ## M = 4 8 ## S ## Q ' ## P ## E ## R ## I ## M ## ET ## E ## R = 3 0 ' ## A ## R ## E ## A = 1 5 ## S ## Q ' ## R ## E ## M = 4 8 ## S ## Q ' ## P ## E ## R ## I ## M ## E ## T ## E ## R = 3 0 ' ## P ## E ## R ## I ## M ## E ## TE ## R 30 ## F ## T ## R ## E ## M 3 5 ## SF ## A ## R ## E ## A 1 5 ## S ## F ## AREA = 15 SQ' ## REM = 48 SQ ' ## PERIMETER = 30 ' ## AREA = 15 SQ' ## REM = 48 SQ ' ## PERIMETER = 30 ' 1 3 ' 10 ' ## S ## H ## L ## D 13 ' 10 ' ## S ## H ## L ## D 1 0 0 0 ' ## R 22 7 9 . 1 ' ## R 10 ' ## I ## N ## P ## S ## H ## L ## D 1 2 ' ## I ## N ## P ## L ## A ## N ## E 1 2 ' ## I ## N ## P ## L ## AN ## E 1 0 ' ## I ## N ## P ## S ## H ## L ## D ## M ## B ## M ## B ## M ## B ## M ## B ## M ## B ## M ## M ## M ## U ## M ## U ## M ## M ## M ## U ## M ## W ## E ## LL ## W ## E ## L ## L ## W ## E ## L ## L ## M ## M ## M ## U ## U ## U ## M 1 2 " ## W ## M ## 10" PVC 1 0 " ## P ## V ## C 1 0 " ## D ## I ## P ## 10" PVC 1 0 " ## P ## V ## C 6 " ## W ## M 1 2 " ## W ## M 12 " ## D ## I ## P ## 12" WM ## M ## 12" WM ## M 1 2 " ## D ## I ## P ## 4" PE ## 4" PE 2 " ## P ## E 1 2 " ## S ## T ## L 2 " ## P ## E ## 4" PE 1 2 " ## D ## I ## P ## 8" PE 2 " ## P ## E ## G ## A ## S ## S ## E ## R ## V ## I ## C ## E 4 " ## P ## E 6 " ## P ## E 2 " ## P ## E ## 6 WAY MCD ## OUT OF SERVICE ## 20 WAY PVC ## 20 WAY PVC ## M ## M ## M ## M ## M ## M ## M ## A ## R ## E ## A 2 6 ## S ## Q ## F ## T ## P ## E ## R ## I ## M ## E ## TE ## R 5 0 ## F ## T ## R ## E ## M 9 5 ## S ## Q ## F ## T ## A ## R ## E ## A = 1 5 ## S ## Q ' ## R ## E ## M = 4 8 ## S ## Q ' ## P ## E ## R ## I ## M ## ET ## E ## R = 3 0 ' ## A ## R ## E ## A = 1 5 ## S ## Q ' ## R ## E ## M = 4 8 ## S ## Q ' ## P ## E ## R ## I ## M ## E ## T ## E ## R = 3 0 ' ## AREA = 15 SQ' ## REM = 48 SQ ' ## PERIMETER = 30 ' ## P ## E ## R ## I ## M ## E ## T ## E ## R 3 0 ## F ## T ## R ## E ## M 3 5 ## S ## F ## A ## R ## E ## A 1 5 ## S ## F ## AREA = 15 SQ' ## REM = 48 SQ ' ## PERIMETER = 30 ' ## P ## E ## R ## I ## M ## E ## T ## E ## R 3 0 ## F ## T ## R ## E ## M 3 5 ## S ## F ## A ## R ## E ## A 1 5 ## S ## F ## A ## R ## E ## A = 1 5 ## S ## Q ' ## R ## E ## M = 4 8 ## S ## Q ' ## P ## E ## R ## I ## M ## ET ## E ## R = 3 0 ' ## A ## R ## E ## A = 1 5 ## S ## Q ' ## R ## E ## M = 4 8 ## S ## Q ' ## P ## E ## R ## I ## M ## E ## T ## E ## R = 3 0 ' ## P ## E ## R ## I ## M ## ET ## E ## R 3 0 ## F ## T ## R ## E ## M 3 5 ## SF ## A ## R ## E ## A 1 5 ## SF ## AREA = 15 SQ' ## REM = 48 SQ ' ## PERIMETER = 30 ' ## A ## R ## E ## A 2 6 ## S ## Q ## F ## T ## P ## E ## R ## I ## M ## E ## T ## E ## R 5 0 ## F ## T ## R ## E ## M 9 5 ## S ## Q ## F ## T ## A ## R ## E ## A = 1 5 ## S ## Q ' ## R ## E ## M = 48 ## S ## Q ' ## P ## E ## R ## I ## M ## E ## T ## E ## R = 30 ' ## AREA = 15 SQ' ## REM = 48 SQ ' ## PERIMETER = 30 ' ## P ## E ## R ## I ## M ## ET ## E ## R 3 0 ## F ## T ## R ## E ## M 35 ## SF ## A ## R ## E ## A 15 ## S ## F ## A ## R ## E ## A = 1 5 ## S ## Q ' ## R ## E ## M = 4 8 ## S ## Q ' ## P ## E ## R ## I ## M ## E ## T ## E ## R = 3 0 ' ## A ## R ## E ## A = 1 5 ## S ## Q ' ## R ## E ## M = 4 8 ## S ## Q ' ## P ## E ## R ## I ## M ## E ## T ## E ## R = 3 0 ' ## P ## E ## R ## I ## M ## E ## T ## E ## R 30 ## F ## T ## R ## E ## M 3 5 ## SF ## A ## R ## E ## A 15 ## SF ## AREA = 15 SQ' ## REM = 48 SQ ' ## PERIMETER = 30 ' ## RR ## AREA = 15 SQ' ## REM = 48 SQ ' ## PERIMETER = 30 ' ## P ## E ## R ## I ## M ## E ## T ## E ## R 3 0 ## F ## T ## R ## E ## M 3 5 ## S ## F ## A ## R ## E ## A 15 ## S ## F ## A ## R ## E ## A = 1 5 ## S ## Q ' ## R ## E ## M = 4 8 ## S ## Q ' ## P ## E ## R ## I ## M ## ET ## E ## R = 3 0 ' ## RR ## A ## R ## E ## A = 1 5 ## S ## Q ' ## R ## E ## M = 4 8 ## S ## Q ' ## P ## E ## R ## I ## M ## E ## T ## E ## R = 3 0 ' ## P ## E ## R ## I ## M ## E ## T ## E ## R 3 0 ## F ## T ## R ## E ## M 3 5 ## SF ## A ## R ## E ## A 1 5 ## S ## F ## A ## R ## E ## A = 15 ## S ## Q ' ## R ## E ## M = 4 8 ## S ## Q ' ## P ## E ## R ## I ## M ## E ## T ## E ## R = 3 0 ' ## 12" WM 4 " ## P ## E 6 " ## P ## E 2 " ## P ## E ## 6 WAY MCD ## OUT OF SERVICE ## 20 WAY PVC 3 1 ## S ## T ## S ## T . ## N 31 ## S ## T ## S ## T . ## C ## I ## R 3 2 ## N ## D ## S ## T . ## N ## C ## S ## A ## H 1 4 ( 3 4 ## T ## H ## S ## T . ## N ) ## CSAH 13 (IDEAL AVE. N) ## WASHINGTON COUNTY ## CITY OF LAKE ELMO ## WASHINGTON COUNTY ## CITY OF OAKDALE ## R ## A ## L ## E ## I ## G ## H ## CR ## E ## E ## K ## R ## A ## L ## E ## I ## G ## H ## C ## R ## E ## E ## K ## C ## S ## A ## H 1 4 ( 3 4 ## T ## H ## S ## T . ## N ) ## CSAH 13 (IDEAL AVE. N) ## INSET A ## C ## S ## A ## H 6 ( ## S ## T ## I ## L ## L ## W ## A ## T ## E ## R ## B ## L ## V ## D . ) ## HELMO AVE. N ## LIFT STATION 100 25 0 ## SCALE IN FEET 50 ## DESIGN TBD ## RAILROAD CROSSING ## DESIGN SPEED 40 M.P.H. ## M.P.H. 40 ## POSTED SPEED ## IN PLACE ## CSAH 13 ## STOP ## STOP ## STOP ## STOP ## P ## E ## R ## I ## M ## E ## T ## E ## R 3 0 ## F ## T ## R ## E ## M 3 5 ## SF ## A ## R ## E ## A 15 ## S ## F ## P ## E ## R ## I ## M ## ET ## E ## R 3 0 ## F ## T ## R ## E ## M 3 5 ## S ## F ## A ## R ## E ## A 1 5 ## S ## F ## P ## E ## R ## I ## M ## ET ## E ## R 3 0 ## F ## T ## R ## E ## M 35 ## SF ## A ## R ## E ## A 15 ## S ## F 9 6 97 98 99 100 10 1 1 0 2 103 1 0 4 1 05 1 0 6 1 0 7 108 109110111112113 114115 116117118119120 121122 123124125126 14' 12' ## 14' X 358' LTL 14' 12' ## 14' X 155' LTL ## 14' X 280' LTL 12' 14' ## 14' X 280' RTL ## 8' SHLD ## 14' X 155' RTL ## 14' X 200' RTL 12' ## 14' X 160' LTL 14' ## 8' SHLD ## 10' TRAIL ## 8' SHLD ## 14' X 290' RTL 14' ## 14' X 290' LTL 12' ## 8' SHLD ## 10' TRAIL ## 10' TRAIL ## 10' TRAIL ## 8' SHLD ## 10' TRAIL ## 10' TRAIL ## 35' R. ## 40' R. ## 30' R. ## 30' R. 1 : 1 0 1 : 10 ## 43' R. ## 45' R. ## 53' R. ## 45' R. ## 50' R. ## 74' R. ## CSAH 13 1 : 10 1 : 1 0 1 : 7 . 5 ## B624 CURB ## B624 CURB ## B624 CURB ## B624 CURB ## B624 CURB ## B624 CURB ## 5' BLVD ## 10' BLVD ## 10' BLVD ## 10' BLVD ## 10' BLVD ## 10' BLVD ## 10' TRAIL ## 5' BLVD 75' 27' 62' ## 10' TRAIL ## 10' BLVD ## 8' SHLD 12' ## 14' X 329' LTL 12' ## 50' R. ## 60' R. 1 : 1 0 1 : 1 0 1 : 1 0 1 : 1 0 ## 14' X 300' RTL ## 14' X 300' RTL ## INSET A ## 10' TRAIL ## 10' BLVD 1 6 ' 2 1 ' 21 ' 1 6 ' 2 2 ' 1 6 ' 2 0 ' 1 8 ' 1 0 ' ## B ## L ## V ## D 1 0 ' ## T ## R ## A ## I ## L 10 ' ## B ## L ## V ## D 10 ' ## T ## R ## A ## I ## L 10 ' ## B ## L ## VD 1 0 ' ## T ## R ## A ## I ## L 1 0 ' ## B ## L ## VD 1 0 ' ## T ## R ## A ## I ## L 1 7 ' 1 3 ' 10 ' ## S ## H ## L ## D 1 4 ' 1 2 ' ## B624 CURB ## B624 CURB 1 0 ' ## T ## R ## A ## I ## L 9 ' ## B ## L ## VD 90 ' ## R 5 0 ' ## R 6 0 ' ## R 7 0 0 ' ## R 89 9 ' ## R 7 2 1 ' ## R 2 0 2 1 ' ## R 100' ## R 1 0 0 ' ## R 9 0 ' ## R 1 3 6 ' ## D ## I ## A . ## B624 CURB ## B624 CURB ## B624 CURB ## B624 CURB 1 0 ' ## T ## R ## A ## I ## L 5 ' ## B ## L ## V ## D 1 0 ' ## T ## R ## A ## I ## L 5 ' ## B ## L ## V ## D ## B624 CURB ## B624 CURB 1 : 4 0 1 : 1 5 1 : 1 0 10 0 ' ## R 7 0 0 ' ## R 3 3 7 ' ## R ## 98' R. ## 98' R. ## 73' R. ## VA ## R . ## B ## L ## V ## D ## R 72 ' 1 4 ' ## I ## N ## P ## L ## A ## N ## E 1 2 ' ## I ## N ## P ## T ## H ## R ## U / ## L ## TL 1 4 ' ## I ## N ## P ## R ## T ## L ## 14' FUTURE THRU/RTL ## 12' FUTURE LTL ## 14' FUTURE LANE ## 14' FUTURE THRU/RTL ## 12' FUTURE LTL ## 14' FUTURE LANE ## 22' INP LANE ## 11' INP LTL ## 11' INP RTL ## 12' INP LTL12' INP LANE12' INP RTL12' INP LANE ## 12' INP LANE12' INP LANE ## 12' INP LANE12' INP LANE ## 10' INP SHLD2' INP SHLD ## 12' INP THRU12' INP THRU ## 12' INP RTL ## 12' INP LTL ## 12' INP LTL ## 2' INP SHLD ## 12' INP LANE ## 14' INP LANE ## 12' INP THRU ## 14' INP LTL ## 12' INP RTL ## 10' INP SHLD ## 12' INP LANE12' INP LANE ## 2' INP SHLD ## 12' INP LTL ## 12' INP LANE12' INP LANE12' INP RTL ## 12' INP THRU12' INP THRU ## 12' INP RTL ## 12' INP LTL ## 12' INP LTL ## 12' INP LANE12' INP LANE2' INP SHLD 12 ' ## I ## N ## P ## L ## A ## N ## E 1 2 ' ## I ## N ## P ## L ## A ## N ## E 10 ' ## I ## N ## P ## S ## H ## L ## D 1 2 ' ## I ## N ## P ## L ## A ## N ## E 1 2 ' ## I ## N ## P ## L ## A ## N ## E 1 0 ' ## I ## N ## P ## S ## H ## L ## D ## M ## B ## M ## B ## M ## B ## M ## B ## M ## M ## M ## U ## M ## U ## M ## M ## M ## U ## M ## W ## E ## L ## L ## W ## E ## L ## L ## W ## EL ## L ## M ## M ## M 1 2 " ## W ## M ## 10" PVC 1 0 " ## P ## V ## C 1 0 " ## D ## I ## P ## 10" PVC 10 " ## P ## V ## C ## 4" PE 2 " ## P ## E ## A ## R ## E ## A = 1 5 ## S ## Q ' ## R ## E ## M = 4 8 ## S ## Q ' ## P ## E ## R ## I ## M ## E ## T ## E ## R = 3 0 ' ## P ## E ## R ## I ## M ## ET ## E ## R 3 0 ## F ## T ## R ## E ## M 3 5 ## SF ## A ## R ## E ## A 1 5 ## S ## F ## AREA = 15 SQ' ## REM = 48 SQ ' ## PERIMETER = 30 ' ## AREA = 15 SQ' ## REM = 48 SQ ' ## PERIMETER = 30 ' ## P ## E ## R ## I ## M ## E ## T ## E ## R 30 ## F ## T ## R ## E ## M 35 ## S ## F ## A ## R ## E ## A 1 5 ## S ## F ## A ## R ## E ## A = 1 5 ## S ## Q ' ## R ## E ## M = 4 8 ## S ## Q ' ## P ## E ## R ## I ## M ## ETE ## R = 3 0 ' ## AREA = 15 SQ' ## REM = 48 SQ ' ## PERIMETER = 30 ' ## P ## E ## R ## I ## M ## E ## T ## E ## R 30 ## F ## T ## R ## E ## M 3 5 ## S ## F ## A ## R ## E ## A 1 5 ## S ## F ## A ## R ## E ## A = 1 5 ## S ## Q ' ## R ## E ## M = 4 8 ## S ## Q ' ## P ## E ## R ## I ## M ## ET ## E ## R = 3 0 ' ## A ## R ## E ## A 26 ## S ## Q ## F ## T ## P ## E ## R ## I ## M ## E ## T ## E ## R 5 0 ## F ## T ## R ## E ## M 9 5 ## S ## Q ## F ## T ## A ## R ## E ## A = 1 5 ## S ## Q ' ## R ## E ## M = 48 ## S ## Q ' ## P ## E ## R ## I ## M ## E ## T ## E ## R = 30 ' ## A ## R ## E ## A 2 6 ## S ## Q ## F ## T ## P ## E ## R ## I ## M ## E ## T ## E ## R 5 0 ## F ## T ## R ## E ## M 9 5 ## S ## Q ## F ## T ## P ## E ## R ## I ## M ## ET ## E ## R 30 ## F ## T ## R ## E ## M 3 5 ## S ## F ## A ## R ## E ## A 1 5 ## S ## F ## A ## R ## E ## A = 1 5 ## S ## Q ' ## R ## E ## M = 4 8 ## S ## Q ' ## P ## E ## R ## I ## M ## E ## T ## E ## R = 3 0 ' ## P ## E ## R ## I ## M ## E ## T ## E ## R 3 0 ## F ## T ## R ## E ## M 3 5 ## S ## F ## A ## R ## E ## A 1 5 ## S ## F ## A ## R ## E ## A = 1 5 ## S ## Q ' ## R ## E ## M = 4 8 ## S ## Q ' ## P ## E ## R ## I ## M ## E ## T ## E ## R = 3 0 ' ## P ## E ## R ## I ## M ## E ## TE ## R 3 0 ## F ## T ## R ## E ## M 3 5 ## SF ## A ## R ## E ## A 15 ## S ## F ## A ## R ## E ## A = 1 5 ## S ## Q ' ## R ## E ## M = 48 ## S ## Q ' ## P ## E ## R ## I ## M ## E ## T ## E ## R = 30 ' ## P ## E ## R ## I ## M ## ETE ## R 3 0 ## F ## T ## R ## E ## M 3 5 ## S ## F ## A ## R ## E ## A 15 ## S ## F ## A ## R ## E ## A = 1 5 ## S ## Q ' ## R ## E ## M = 48 ## S ## Q ' ## P ## E ## R ## I ## M ## E ## T ## E ## R = 30 ' ## P ## E ## R ## I ## M ## ET ## E ## R 30 ## F ## T ## R ## E ## M 35 ## SF ## A ## R ## E ## A 15 ## S ## F ## C ## S ## A ## H 6 ( ## S ## T ## I ## LL ## W ## A ## T ## E ## R ## B ## L ## V ## D . ) ## HELMO AVE. N ## WASHINGTON COUNTY ## CITY OF OAKDALE ## R ## A ## L ## E ## I ## G ## H ## C ## R ## E ## E ## K ## R ## A ## L ## E ## I ## G ## H ## C ## R ## E ## E ## K ## LIFT STATION ## DESIGN SPEED 40 M.P.H. ## M.P.H. 40 ## POSTED SPEED ## IN PLACE ## CSAH 13 ## STOP 9 5 9 6 9 7 98 99 100 1 0 1 1 0 2 103 1 0 4 1 05 14' 12' ## 14' X 250' LTL ## 14' X 300' RTL ## 8' SHLD 1 0 ' ## T ## R ## A ## I ## L ## 14' X 200' RTL 12' ## 14' X 160' LTL 14' ## 8' SHLD ## 10' TRAIL ## B624 CURB ## 75' R. ## 50' R. ## 40' R. ## 30' R. 1 : 1 0 ## B624 CURB ## VA ## R . ## B ## L ## VD ## 5' BLVD ## 10' TRAIL ## 5' BLVD ## 10' TRAIL ## 5' BLVD 1 : 1 0 12' ## 12' X 150' LTL ## 14' X 150' RTL ## 40' R. ## 40' R. ## B624 CURB ## B624 CURB 11 ' ## X 3 0 0 ## R ## T ## L 1 2 ' 1 2 ' ## X 3 0 0 ## L ## T ## L 11 ' 1 0 ' ## T ## R ## A ## I ## L 5 ' ## B ## L ## V ## D 12 ' 1 2 ' 1 0 ' ## S ## H ## L ## D 1 2 ' ## I ## N ## P ## L ## A ## N ## E 1 2 ' ## I ## N ## P ## L ## A ## N ## E 1 0 ' ## I ## N ## P ## S ## H ## L ## D 1 0 ' ## I ## N ## P ## S ## H ## L ## D 1 : 1 5 1 0 ' ## S ## H ## L ## D 13' 1 4 ' ## X 30 0 ' ## R ## T ## L 12 ' 1 3 ' ## X 3 0 0 ' ## LT ## L 1 2 ' 1 : 1 5 1 2 ' 1 2 ' 1 0 ' ## S ## H ## L ## D 1 2 ' ## I ## N ## P ## L ## A ## N ## E 1 2 ' ## I ## N ## P ## L ## A ## N ## E 1 0 ' ## I ## N ## P ## S ## H ## L ## D 1 0 ' ## I ## N ## P ## S ## H ## L ## D ## R 720' ## R 530' 1 : 1 5 1 0 ' ## S ## H ## L ## D 1 0 ' ## S ## H ## L ## D 1 0 ' ## S ## H ## L ## D 1 : 1 5 ## M ## B ## M ## B ## M ## B ## M ## M ## M ## U ## M ## U ## M ## M ## M ## U ## M ## W ## E ## L ## L ## W ## E ## L ## L ## W ## E ## L ## L ## M ## M ## M 1 2 " ## W ## M ## 10" PVC 10 " ## P ## V ## C 10 " ## D ## I ## P ## 10" PVC 1 0 " ## P ## V ## C ## 4" PE 2 " ## P ## E ## A ## R ## E ## A = 1 5 ## S ## Q ' ## R ## E ## M = 4 8 ## S ## Q ' ## P ## E ## R ## I ## M ## E ## T ## E ## R = 3 0 ' ## P ## E ## R ## I ## M ## ET ## E ## R 3 0 ## F ## T ## R ## E ## M 3 5 ## S ## F ## A ## R ## E ## A 1 5 ## S ## F ## AREA = 15 SQ' ## REM = 48 SQ ' ## PERIMETER = 30 ' ## AREA = 15 SQ' ## REM = 48 SQ ' ## PERIMETER = 30 ' ## P ## E ## R ## I ## M ## E ## T ## E ## R 3 0 ## F ## T ## R ## E ## M 35 ## S ## F ## A ## R ## E ## A 1 5 ## S ## F ## A ## R ## E ## A = 1 5 ## S ## Q ' ## R ## E ## M = 4 8 ## S ## Q ' ## P ## E ## R ## I ## M ## E ## T ## E ## R = 3 0 ' ## AREA = 15 SQ' ## REM = 48 SQ ' ## PERIMETER = 30 ' ## P ## E ## R ## I ## M ## E ## T ## E ## R 3 0 ## F ## T ## R ## E ## M 3 5 ## S ## F ## A ## R ## E ## A 15 ## S ## F ## A ## R ## E ## A = 1 5 ## S ## Q ' ## R ## E ## M = 4 8 ## S ## Q ' ## P ## E ## R ## I ## M ## E ## T ## E ## R = 3 0 ' ## A ## R ## E ## A = 15 ## S ## Q ' ## R ## E ## M = 48 ## S ## Q ' ## P ## E ## R ## I ## M ## ET ## E ## R = 3 0 ' ## A ## R ## E ## A 2 6 ## S ## Q ## F ## T ## P ## E ## R ## I ## M ## E ## T ## E ## R 5 0 ## F ## T ## R ## E ## M 9 5 ## S ## Q ## F ## T ## C ## S ## A ## H 6 ( ## S ## T ## I ## L ## L ## W ## A ## TE ## R ## B ## L ## V ## D . ) ## HELMO AVE. N ## WASHINGTON COUNTY ## CITY OF OAKDALE ## R ## A ## L ## E ## I ## G ## H ## C ## R ## E ## E ## K ## R ## A ## LE ## I ## G ## H ## C ## R ## E ## E ## K ## LIFT STATION b = 1.47 x 40 x 7.5= 441 FT = 7.5s HEIGHT OF OBJECT = 3.5 FT g t ## V = 40 MPH g b = 1.47 x V x t ## CASE B1 - LEFT TURN ## 32ND ST N ## INTERSECTION SIGHT DISTANCE b = 1.47 x 40 x 6.5= 382.2 FT = 6.5s HEIGHT OF OBJECT = 3.5 FT g t ## V = 40 MPH g b = 1.47 x V x t ## CASE B2 - RIGHT TURN ## 31ST ST N ## INTERSECTION SIGHT DISTANCE b = 1.47 x 40 x 7.5= 441 FT = 7.5s HEIGHT OF OBJECT = 3.5 FT g t ## V = 40 MPH g b = 1.47 x V x t ## CASE B1 - LEFT TURN ## RAILROAD ## INTERSECTION SIGHT DISTANCE 100 25 0 ## SCALE IN FEET 50 100 25 0 ## SCALE IN FEET 50 ## DESIGN SPEED 40 M.P.H. ## M.P.H. 40 ## POSTED SPEED ## IN PLACE ## CSAH 13 ## LEGEND ## EXISTING R/W ## PAVED SHOULDER ## PAVED TRAIL ## EXISTING RAILROAD R/W ## MILL & OVERLAY ## CONCRETE CURB & GUTTER ## TRAFFIC FLOW ## CONSTRUCTION LIMITS ## PROPOSED R/W ## DRIVEWAY ## TREATMENT FACILITY ## POTENTIAL STORM WATER ## FLOODPLAIN ## DELINEATED WETLAND ## MITIGATION AREA ## POTENTIAL FLOODPLAIN ## PAVED ROADWAY ## MAINTAIN EXISTING ALL-WAY STOP AT CSAH 6 & CSAH 13 ## (MINIMIZED SOUTH LEG CONSTRUCTION) ## ROUNDABOUT AT CSAH 6 & CSAH 13 ## THREE APROACH LANES ## SIGNAL AT CSAH 6 & CSAH 13 98 99 100 10 1 102 103 104 10 5 12' 14' ## 12' X 300' RTL 1 0 ' ## T ## R ## A ## I ## L ## 14' X 200' RTL 12' ## 14' X 160' LTL 14' 8' ## B624 CURB ## 53' R. ## 40' R. ## 30' R. 1 : 10 ## B624 CURB 4 . 3 ' ## B ## L ## V ## D ## 10' TRAIL ## 5' BLVD 5 ' ## S ## H ## L ## D . 1 : 10 1 : 1 0 ## B624 CURB ## STOP ## STOP ## STOP ## S ## T ## O ## P ## STOP ## COUNCIL MEMORANDUM 1 ## To: Honorable Mayor and City Council ## From: Luke McClanahan, Planning Manager ## Mark Statz, City Engineer Date: July 28, 2026 ## Subject: Proposed Criteria for Wetland Outlots ## BACKGROUND Discussion on City ownership of wetland outlots occurred at the June 9, 2026 City Council Workshop. At the meeting, City staff were directed to prepare criteria to be used as a framework to determine when wetland areas that are part of a subdivision or plat should not be deeded to the City (privately owned wetland areas would be required to be covered by easements). The proposed criteria would be codified in the Subdivision Ordinance, to be used by the City’s Development Review Committee when determining ownership of wetland areas. Regardless of ownership, wetland areas are heavily regulated by local, state, and federal laws, and by multiple government agencies. Following the June 9 th Workshop, staff researched various approaches used by municipalities in Minnesota and other states and developed a list of potential criteria to include in the Subdivision Ordinance. 1 By and large, the municipalities that were surveyed do not specify criteria to determine ownership of wetland areas. By default, wetlands that are 1) located within a proposed subdivision/plat, and 2) identified within the Oakdale Stormwater Management Plan (SWMP), will continue to be platted as outlots and deeded to the City for ownership and maintenance. Under certain circumstances, however, wetland areas would remain under private ownership. The draft criteria for the City to decline ownership are outlined below. If the site: • Contains known contamination. o The City may require the applicant to complete an Environmental Site Assessment to establish this fact. o Alternatively, the City may consider taking ownership if site contamination is remediated to meet the Minnesota Pollution Control Agency’s standards. • Does not provide a public benefit (e.g., does not support stormwater drainage for a City street or public park, does not contain critical wildlife habitat or high value wetland, or is not identified in an official City planning document for future public recreational use). • Contains inadequate frontage (minimum width of 20 feet) or functional access to public Right-of - Way. • Constrains development by creating unnecessary or untenable setbacks. The presence of any or all of these criteria may result in the City requiring wetland areas to remain privately held upon subdivision. When wetlands are not to be deeded to the City, they must be fully contained in a drainage and utility easement shown on the plat. Additionally, all wetland areas must be a 1 Municipalities in Minnesota researched include Roseville, White Bear Lake, Stillwater, Cottage Grove, Woodbury, Maplewood, Lake Elmo, North St. Paul, Eagan, New Hope, Lakeville, Coon Rapids, Rochester, Eden Prairie, Saint Paul, Minneapolis, Bloomington, Richfield, Saint Louis Park, Edina, Minnetonka, Shoreview, Arden Hills, Columbus, St. Cloud, Detroit Lakes, Ely, Duluth, Faribault, and Wilmar. Other municipalities researched include Eau Claire, WI, La Crosse, WI, Viroqua, WI, Racine, WI, Ashland, WI, Madison, WI, Lafayette, LA, Baton Rouge, LA, New Orleans, LA, Gainesville, FL, Orlando, FL, Lakeland, FL, and Coral Springs, FL. 2 part of a buildable lot. Separate, privately held outlots containing mostly wetlands will not be allowed, due to the risk of tax forfeiture. Three examples are provided as exhibits to this memo to help illustrate how such situations would be addressed under the proposed criteria. ## COUNCIL DIRECTION REQUESTED Prior to amending the City’s Subdivision Ordinance, it is requested that the City Council provide feedback on the proposed criteria for determining wetland ownership. It is also requested that the City Council provide guidance on wetland ownership for the sites identified in this memo. ## Attachments ## Exhibit A – Cedric's Crossing ## Exhibit B – Ninety Four Exchange Exhibit C – 15 th ## Street Senior Housing ## Presentation Slides ## Exhibit A ## Cedric’s Crossing ## Proposed Criteria to Decline City Ownership of Wetland • Contains known contamination. o The City may require the applicant to complete an Environmental Site Assessment to establish this fact. o Alternatively, the City may consider taking ownership if site contamination is remediated to meet the Minnesota Pollution Control Agency’s standards. o Some site contamination is suspected, based on previous uses of the site. o An ESA would identify the extent of site contamination and opportunities for remediation to MPCA standards. • Does not provide a public benefit (e.g., does not support stormwater drainage for a City street or public park, does not contain critical wildlife habitat or high value wetland, or is not identified in an official City planning document for future public recreational use). o Several types of wetland are contained within the area, including highly sensitive wetlands. o Both the City’s 2040 Comprehensive Plan and Park System Plan identified this area as providing potential recreational functions (trail and disc golf course, respectively). • Contains inadequate frontage (minimum width of 20 feet) or functional access to public Right-of - Way. o With its connection to the City-owned Golfview Park parcel, it is possible to establish functional access to the outlot. • Constrains development by creating unnecessary or untenable setbacks. o Given the acreage of the site, development should not be constrained by creating a separate wetland outlot. ## Exhibit B ## Ninety Four Exchange ## Proposed Criteria to Decline City Ownership of Wetland • Contains known contamination. o The City may require the applicant to complete an Environmental Site Assessment to establish this fact. o Alternatively, the City may consider taking ownership if site contamination is remediated to meet the Minnesota Pollution Control Agency’s standards. o The developer provided an ESA that was prepared for the site in 2024. The ESA concluded that no further environmental investigation is required. • Does not provide a public benefit (e.g., does not support stormwater drainage for a City street or public park, does not contain critical wildlife habitat or high value wetland, or is not identified in an official City planning document for future public recreational use). o There does not appear to be any defined public benefit for the wetland on site. • Contains inadequate frontage (minimum width of 20 feet) or functional access to public Right-of - Way. o A wetland outlot could provide adequate frontage/functional access to Right-of-Way. • Constrains development by creating unnecessary or untenable setbacks. o Given the acreage of the site, development should not be constrained by creating a separate wetland outlot. ## Exhibit C 15 th ## Street Senior Housing ## Proposed Criteria to Decline City Ownership of Wetland • Contains known contamination. o The City may require the applicant to complete an Environmental Site Assessment to establish this fact. o Alternatively, the City may consider taking ownership if site contamination is remediated to meet the Minnesota Pollution Control Agency’s standards. o Staff are unaware of any site contamination. • Does not provide a public benefit (e.g., does not support stormwater drainage for a City street or public park, does not contain critical wildlife habitat or high value wetland, or is not identified in an official City planning document for future public recreational use). o There does not appear to be any defined public benefit for the wetland on site. • Contains inadequate frontage (minimum width of 20 feet) or functional access to public Right-of - Way. o As a land-locked portion of the site, there would be inadequate frontage and functional access to the wetland. • Constrains development by creating unnecessary or untenable setbacks. o The creation of a wetland outlot would create an additional lot line, from the wetland buffer, that would constrain development. ## City Council ## Workshop Meeting ## Wetland OutlotsCriteria July28, 2026 ## Cedric’s ## Crossing ## Ninety Four ## Exchange 15 th ## Street ## Senior ## Housing ## COUNCIL MEMORANDUM 1 ## To: Honorable Mayor and City Council ## From: Jake Foster, Assistant City Administrator Date: July 28, 2026 ## Subject: Strategic Plan: Q2 Progress Update and Dashboard ## BACKGROUND The City's Strategic Plan identifies three Strategic Priorities and 11 Strategic Actions covering community engagement, City operations and infrastructure, and organizational capacity. The Plan has helped to guide staff work and project prioritization since adoption. It has proven to be challenging to effectively communicate the progress of the City’s Strategic Plan with a broader audience given the tools that have been at staff’s disposal. To address this issue, staff have developed a dynamic dashboard that displays current project progress measured against specific goals relating back to Strategic Actions and specific project outcomes. This dashboard was developed in coordination with the 2026 Q2 Progress Update and is intended to make the Plan more accessible for all staff, and more transparent for Council and the public. ## Q2 PROGRESS SUMMARY As of the second quarter of 2026, 18 projects are underway across the Strategic Plan's 11 Strategic Actions. Collectively, projects scheduled for completion in 2026 are 57% complete. The measures and progress summaries below reflect only those projects planned for 2026. Accordingly, the progress bars indicate completion of the 2026 work program and do not include projects planned for 2027 nor any other future years. A Priority reaching 100% does not indicate that the Priority itself has been fully accomplished; rather, it signifies that all projects scheduled under that Priority for 2026 have been completed. Strategic Priority 1 - Engaging people to co-create our story is at 52% complete, driven by progress on the City Services Communications Campaign and the social media access and training program. Strategic Priority 2 - Positioning Oakdale for continued success in a rapidly changing world is 85% complete. The Business Regulations/Registration Review and the Purchasing Policies Review are complete, and the Utility Rate Study is nearing adoption. Strategic Priority 3 - Empowering our organization to meet evolving community expectations is 26% complete. With the City Administrator transition now complete, NEOGOV supervisor onboarding is underway at 75%, and the Build the Bench supervisor cohort, employee engagement survey, and long- range staffing review are queued to begin in the third quarter. Two strategic actions, Create operational efficiencies and maximize community assets (2.1) and Empower employees in City operations (3.3), have no projects assigned for 2026. Work under these actions will be considered as part of 2027 work planning. ## STRATEGIC PLAN DASHBOARD As mentioned above, to make progress easier to track and share, staff have built an interactive dashboard that organizes the Plan by Strategic Priority and Strategic Action. For each action, the dashboard shows the current projects and their percent complete, along with a goal and a plain-language description of what success looks like for the work underway. As part of building the dashboard, these goals and success descriptions were reviewed and refined for clarity and consistency across the plan. The dashboard is intended as a standing tool. It will be updated quarterly as project status changes and can support future Council discussion. The structure can be recreated for projects scheduled in future years. The dashboard will be provided for Council's review, along with a PDF of the underlying project status spreadsheet. ## COUNCIL DIRECTION REQUESTED This item is for Council's review and discussion. Staff is requesting Council's feedback on the dashboard and on overall progress under the Plan to date. Each Strategic Action in the dashboard includes a brief description of what success looks like for the work underway, and staff would like Council's direction on whether those descriptions match Council's expectations for the Plan. If Council is supportive of the general approach of the dashboard it can be made available on the City’s website. Staff can also create a broader dashboard that captures completed projects from previous years. ## Attachment ## 2026 Strategic Plan Project Status Spreadsheet 2 ## Strategic ActionProjectLead(s)Timing (Quarter) ## Percentage Complete ## UpdateNext Steps ## Grow communications presenceImplement Social Media Access and Training ProgramCommunicationsQ1 75 Staff social media partners identifiedPiloting staff account for broader access Provide new opportunities for residents to engage with City ## Implement City Services Communications Campaign (Council Profiles, workplace videos) ## CommunicationsQ2 80 Council profiles have been completed, Workplace videos staff identified and have agreed to participate Questions are written, need to schedule days for recording Enhance the customer service experience Evaluate improvement/innovation ideas & pilot funding framework ## Staff & Council2027 Budget 0 Need to identify pilot project ## Strategic ActionProjectLead(s)Timing (Quarter) ## Percentage Complete ## UpdateNext Steps Update City Code & policiesImplement Policies Review / Code Update ProcessAdministration/City ClerkQ1 90 Framework has been completedTo review with CA Bourgeois to identify policy "owners" ## Update City Code & policiesComplete and implement AI PolicyAdministration/Assistant City ## Administrator ## Q2 80 AI policy drafted, reviewed by Executive Team and legal Final E-Team review on 7/14. ## Update City Code & policiesComplete Business Regulations Review (CC Workshop)Community ## Development/Fire ## Department ## Q1 100 Direction to create an internal database vs. business registry Internal database complete and updated quarterly Advance City infrastructure and planning ## Implement Asset Management PlanPublic WorksQ4 50 Continuing data gathering and entering into the system, and building in sandbox environment Sandbox is online Advance City infrastructure and planning Complete water main condition assessmentAdministration/Assistant City ## Administrator ## Q3 80 Draft report has been sent to staff. Staff is reviewing the report and will meet to discuss ahead of workshop Discuss at future workshop Diversify City financesImplement SWEEP Account & funding toolsFinanceQ1 90 Framework has been completedDecision on implementation needs to be made Diversify City financesComplete 2026 utility rate study, and fee structure evaluationAdministration/Assistant City ## Administrator ## Q3 90 Additional information requested from City Council has been gathered ## Adoption of 2026 Utility Rate ## Study ## 2026 Strategic Plan Projects Strategic Priority 2: Positioning Oakdale for continued success in a rapidly changing world Strategic Priority 1: Engaging people to co-create our story 1 ## Diversify City financesReview Purchasing PoliciesFinanceQ2 100 Review has been completed. No action is being recommended at this time. Review has been completed. No action is being recommended at this time ## Strategic ActionProjectLead(s)Timing (Quarter) ## Percentage Complete ## UpdateNext Steps ## Enhance workplace cultureBuild the Bench – Supervisor CohortAdministration/Assistant City ## Administrator ## Q3 0 Kick-off project ## Plan for future staffing needsDevelop Department Learning PlansFinance/Police DepartmentQ3-Q4 10 Will begin with new staff in place Position City employees for growth and success Implement NEOGOV on boarding and performance reviews for supervisors ## Human ResourcesQ4 75 HR working with developing structure in NEOGOV Test group uses the system ## Enhance workplace cultureComplete Employee Engagement SurveyHuman ResourcesQ3-Q4 0 Originally thought for June, more discussion with CA transition Will begin developing survey with new staff now in place Plan for future staffing needsComplete Long-range staffing reviewExecutive TeamQ3 0 Kick-off project ## Plan for future staffing needsDevelop Department Succession PlansHuman Resources/All ## Departments ## Q4 0 ET meeting for future discussionKick-off project Plan for future staffing needsBegin holding community and youth outreach eventsPolice Department/Fire ## Department ## Q3 100 Have begun hold new outreach events New outreach events are being held awaiting new PD/City Hall facilities for larger "Citizens Academy" program Strategic Priority 3: Empowering our organization to meet evolving community expectations 2 ## COUNCIL MEMORANDUM ## To: Honorable Mayor and City Council ## From: Kelli Bourgeois, City Administrator ## Sara Ludwig, City Clerk Date: July 28, 2026 ## Subject: Future of Oakdale Advisory Bodies ## BACKGROUND Since the March 11, 2025 City Council Workshop in which the future of the Oakdale advisory bodies was discussed, there have been several significant changes made. 1. At the May 27, 2025 regular City Council meeting, the Council approved Resolution 2025-42, cancelling all future Economic Development Commission meetings and vacating all current terms. 2. At the June 10, 2025 regular City Council meeting, City Policy CC-002: City Council Advisory Boards and Commissions was amended with regard to appointment terms, the application process, reappointments, handling vacancies, attendance expectations, and the process for annual works plans. Additionally, the Parks and Recreation Commission start time was permanently moved from 7:00 PM to 6:00 PM. 3. In July 2025, all advisory bodies, aside from Planning Commission, were moved off camera to a more casual setting. It is the desire of the City Council to continue to discuss the current advisory bodies as it relates to such topics as purpose, scope, tools, attendance, training, and expectations. Tonight is an opportunity for the Council to discuss these various aspects and propose changes as desired. As a starting point, staff has gathered topics of interest that have been previously brought up, as noted in the list below. • Creation of a new advisory body or a temporary/community volunteer group. • Combination and/or dissolution of current advisory bodies. • Involvement of the advisory bodies as it relates to creating community engagement. • Addressing member absences; allowing attendance at City and other outside events count toward attendance requirements. • Establishing Standard Operating Procedures for the advisory bodies. Current City Policy CC-002: City Council Advisory Boards and Commissions is attached for reference as it outlines many of the topics of interest noted above. Current advisory body rosters, the master meeting schedule, and the Boards and Commission Handbook will be sent to City Council under separate cover. ## COUNCIL DIRECTION REQUESTED Staff is requesting that Council begin to discuss the current advisory bodies, and provide thoughts/intent/direction as appropriate. ## Attachment ## City Policy CC-002: City Council Advisory Boards and Commissions 1 ## Standard Operating Policy ## City of Oakdale ## Policy Number: CC-002 Pages: 8 ## Subject: City Council Advisory Boards and Commissions Approved: 2017 Amended: 2019, 2021, 5/2022, 10/2022, 11/2023, 06/2025 1.0 Generally 1.1 The City of Oakdale shall create and support organizations that enhance community engagement in the City’s decision-making process. 1.2 The City of Oakdale recognizes the value of public process. Such public process can be achieved by citizen-based representation on boards and commissions. The City Council shall come to rely on the advice of its boards and commissions in making its decisions. 1.3 The City of Oakdale’s boards and commissions shall be voluntary advisory bodies to the City Council, charged with the responsibility of researching, reviewing, and making recommendations on issues. 1.4 The responsibilities of citizen advisory board and commission members include but are not limited to the study of critical issues, taking public testimony, performing independent research, and reviewing staff reports and recommendations. These actions prepare the advisory body to discuss, analyze, formulate, and forward well- developed, thoughtful recommendations to the legislative body. 1.5 It is the intent of the City Council in the City of Oakdale to encourage high school student participation in its boards and commissions as ex-officio members of one student per board or commission. 1.6 Council Liaisons. The City Council shall assign each of its members as a liaison to one of the City’s boards/commissions. The Council liaison attends the regular meetings of the board/commission and provides updates to the Council on relevant board/commission activities and recommendations. Similarly, the Council liaison provides updates to the board/commission on any City Council activities related to their work. 1.7 Staff Liaisons. The City shall provide a staff liaison to act as the board/commission support staff. The staff liaison shall attend all meetings of the board/commission unless excused by the City Council in coordination with the City Administrator. The staff liaison may take part in the board/commission discussion on all matters on the agenda, and other matters concerning the welfare of the City. In the event that the staff liaison is unable to attend a board/commission meeting, the staff liaison shall appoint another qualified staff member to attend the meeting on behalf of City management. The staff liaison shall arrange for the recording of board/commission meetings, prepare the meeting minutes, and perform other duties as may be required. 2 2.0 Establishment 2.1 Pursuant to M.S. § 412.111 and other statutes as are specifically cited, the City Council establishes the following boards and commissions: 2.2 Environmental Management Commission. Pursuant to Chapter 6 of the Oakdale Code of Ordinances, the Environmental Management Commission is established. The City Council hereby declares, as a matter of public policy, that the environmental policies, education, and quality of the environment is a public necessity and is required in the interest of the people. Except as otherwise provided, the Environmental Management Commission shall be advisory directly to the City Council. 2.3 Economic Development Commission. Pursuant to Chapter 8 of the Oakdale Code of ## Ordinances, the Economic Development Commission is established. The City Council hereby declares, as a matter of public policy, that the promotion, improvement, and support of economic development strengthens the financial base and growth of the community. Except as otherwise provided, the Economic Development Commission shall be advisory directly to the City Council. 2.4 Parks and Recreation Commission. Pursuant to Chapter 15 of the Oakdale Code of Ordinances, the Parks and Recreation Commission is established. The City Council hereby declares, as a matter of public policy, that the planning and development of parks, trails, open space, and recreational facilities benefits the entire community. Except as otherwise provided, the Parks and Recreation Commission shall be advisory directly to the City Council. 2.5 Planning Commission. Pursuant to Chapter 16 of the Oakdale Code of Ordinances and Minnesota Statute 462.354, the Planning Commission is established. The City Council hereby declares, as a matter of public policy, that the planning, development, and redevelopment of the community benefits the entire community. Except as otherwise provided, the Planning Commission shall be advisory directly to the City Council. 2.6 Tree Board. Pursuant to Chapter 22 of the Oakdale Code of Ordinances, the Tree Board is established. The City Council hereby declares, as a matter of public policy, that the planting, maintenance, and preservation of trees benefits the entire community. Except as otherwise provided, the Tree Board shall be advisory directly to the City Council. 3.0 Terms 3.1 Terms shall be three years in length and run from July 1 through June 30, with varying expiration years, except for student ex-officio members whose term shall be June 30 of their senior year of high school. 3.2 Commissioners and board members are eligible to be reappointed by the City Council to a three-year term no more than twice before a new application and interview with the City Council is required. 3.3 Due to a year-round application and appointment process, the first term appointment may be less than three years in length. 3 4.0 Compensation 4.1 Board members and commissioners shall be paid for each meeting attended. Such renumeration shall be paid by the City on a quarterly basis; it shall be the duty of the staff liaison to prepare a record of attendance to present to the Finance Department. 4.2 The chairperson shall be paid $17 per meeting. Each board member and commissioner shall be paid $15 per meeting. ## 5.0 Residency Requirements 5.1 A requirement of residency for boards and commissions is listed below: Economic Development Commission To the extent possible, persons appointed to serve on the commission shall hold residence within the corporate limits of Oakdale. Environmental Management Commission No person appointed to represent the Parks and Recreation Commission residents shall continue to serve on the Planning Commission board/commission once that member has Tree Board taken residence outside of the corporate limits of Oakdale. A letter of resignation shall be submitted to the City Council in this instance. 6.0 Ineligibility 6.1 Anyone holding office on the Oakdale City Council shall not be eligible to serve in a voting position on any City board or commission. 6.2 Anyone holding a voting position on one of the City’s advisory commissions shall not be eligible to be appointed to a voting position on any other of the City’s advisory commissions. 6.3 Anyone holding a voting position on one of the City’s advisory commissions may be eligible to be appointed to a voting position on the Oakdale Tree Board; no more than one commissioner from any one commission may be appointed to the Tree Board. 6.4 Anyone employed by the City of Oakdale shall not be eligible to serve in a voting position on any City board or commission. ## 7.0 Application Process 7.1 All persons interested in being appointed to an Oakdale advisory board or commission shall complete an application provided by the City of Oakdale. 7.2 When no vacancies exist on the board or commission for which the applicant applied, the City Clerk shall send written correspondence advising the applicant that there are presently no vacancies and that their application will be kept on file for a maximum of twelve months. 7.3 Copies of all submitted applications shall be provided to the staff liaisons; all original applications shall be kept on file in the City Clerk’s office. 4 7.4 Upon reviewing the application, the staff liaison shall determine whether the applicant meets the preliminary criteria for the respective board or commission. 7.5 Applicants not meeting the preliminary criteria shall receive written correspondence from the City Clerk advising them that they shall not proceed further in the interview process. 7.6 For those applicants that meet the preliminary criteria, the staff liaison shall schedule an interview with the applicant. The interview shall be conducted by a staff committee that may be comprised of the staff liaison, department head, and any additional staff members as so desired by the respective department head. Interview questions are provided by the City Clerk to the staff liaison. 7.7 If the results of the staff interview determine that the applicant will not proceed further in the interview process, the applicant shall receive written correspondence from the City Clerk advising them that they shall not proceed further in the process. 7.8 If the results of the staff interview determine that the applicant is to proceed further in the interview process, the staff liaison shall ask the City Clerk to set a date and time for the City Council to interview the applicant. The interview shall be set for a minimum of 10 minutes at a City Council work session. The exception is for student applicants who will not be interviewed by the City Council at a work session, but if the applicant is to proceed further in the interview process after the staff liaison interview, the applicant moves onto possible appointment by the City Council at their regular meeting. 7.9 Applicants selected for appointment to boards and commissions by the City Council shall be those persons who, in the judgment of the City Council, are representative of the community and are qualified by training, experience, and interest, useful for the fulfillment of the board or commission’s responsibility. 7.10 Appointments to boards and commissions shall be made by the City Council at the next regular meeting. Following official appointment, the City Clerk shall notify the staff liaison who will verbally notify the appointee(s) on the following business day. In addition, the City Administrator shall send the appointee written correspondence confirming the appointment. 7.11 If the City Council determines that the applicant will not be appointed to fill the current vacancy, the City Clerk shall contact the applicant and advise them of the decision and that their application will be kept on file for one year. ## 8.0 Reappointments of Seated Board Members and Commissioners 8.1 Sixty days prior to the June 30 expiration of the terms of eligible seated board members and commissioners, staff liaisons shall contact said board members and commissioners to inquire of their intent to seek reappointment. 8.2 All board members and commissioners interested in being reappointed shall notify the staff liaison prior to June 1. 8.3 The staff liaison shall provide a list to the City Clerk of persons seeking reappointment. Prior to June 30, the City Council will discuss the list of all persons seeking reappointment at a work session. 5 8.4 After the City Council discusses the reappointments, the list of selected persons will be submitted for approval at a regular City Council meeting on consent agenda. 8.5 The City Clerk will keep and properly maintain all records of membership including contact information and term(s). The City Clerk will send official notice of reappointment once/if Council approves. 9.0 Vacancies 9.1 A vacancy shall immediately be declared when a member resigns from the advisory body or otherwise no longer meets the requirements to serve on a City board or commission, or when it is recommended to the City Council by the board or commission Chairperson and the respective Council liaison that removal of an individual from a board or commission would be in the best interest of the City. 10.0 Attendance 10.1 Attendance at board and commission meetings is critical to their effectiveness. Should issues with attendance arise and if any member’s attendance falls below 70% during the period of July 1 – June 30, then staff will immediately prepare a Council action to consider removal. Removal of a board or commission member is by a majority vote of the City Council. 11.0 Organization of Boards and Commissions 11.1 Quorum. A majority of all of the members shall constitute a quorum for any regular or special meeting. If a quorum is not established or maintained during the course of the meeting, no board or commission business may be transacted except a motion to adjourn or recess. 11.2 Chairperson & Vice-Chairperson. Each board and commission shall elect from its membership, a Chairperson and Vice-Chairperson annually at its first meeting of the year following the nomination and balloting process provided by the City Clerk to the staff liaison. Electing a Chairperson and Vice-Chairperson by unanimous verbal vote is permitted. 11.3 Special Election. In the event that the Chairperson is not able to serve out their term due to their resignation or other circumstances, the Vice-Chairperson shall serve as Acting Chairperson until such time as a special election is held to elect a new Chairperson. The special election for Chairperson shall take place at the board or commission’s next regularly scheduled meeting after the vacancy and follow the nomination and balloting process for Chairperson provided by the City Clerk to the staff liaison. In the event that the Vice-Chairperson is elected as the new Chairperson, a special election for Vice-Chairperson shall take place following the nomination and balloting process for Vice-Chairperson provided by the City Clerk to the staff liaison. 6 12.0 Meetings of the Boards and Commissions 12.1 Meetings Open to the Public. Whether held live or conducted via live streaming, or a combination thereof, all meetings shall be open to the public in accordance with the Open Meeting Law, Minnesota Statute Chapter 13D. 12.2 Meeting Location. All regular meetings shall be held at Oakdale City Hall, 1584 Hadley Avenue North. 12.3 Meeting Day and Time. ## Economic Development Commission 1 st Wednesday of the Month @ 5:15 PM ## (No meetings in Jan., April, July, Oct.) ## Environmental Management Commission 3 rd Monday of the Month @ 7:00 PM ## (No meetings in Jan., April, July, Dec.) ## Parks and Recreation Commission 3 rd Tuesday of the Month @ 6:00 PM ## (No meetings in Jan., March, June, Dec.) ## Planning Commission 1 st Thursday of the Month @ 7:00 PM ## Tree Board 3 rd Tuesday of the Month @ 5:00 PM ## (Only meetings in Jan., March, June, Sep.) The Chairperson may, with proper notice, announce a change in the location, date, or time for any meeting or cancellation of a meeting. 12.4 Meeting Agenda. The staff liaison shall arrange a list of such matters according to the order of business and prepare an agenda for the board or commission. A copy of the agenda and supporting materials shall be prepared for commissioners or board members, City staff, and the public no later than three (3) days before the next regular meeting. The board or commission may consider items not appearing on the agenda as normal business, if an objection is not raised by a commissioner or board member. If an objection is raised by a commissioner or board member to consider an item not appearing on the agenda, a vote shall be taken by the board or commission to determine the appropriateness of further consideration of the matter at that time. 12.5 Presiding Officer. The Chairperson shall preside at all board or commission meetings and be recognized as the head of the board or commission for all ceremonial purposes. The Chairperson has no regular administrative or executive duties. In case of the Chairperson's absence or temporary disability, the Vice-Chairperson shall act as Chairperson during the continuance of the absence. In case of the absence or temporary disability of the Chairperson and Vice-Chairperson, the Acting Chairperson shall act as Chairperson during the continuance of the absences or disabilities. Chairpersons may serve in that capacity for only one of the City’s advisory bodies at a time. 12.6 Rules of Order. Rules of order not specified by statute, ordinance, or resolution shall be governed by Robert’s Rules of Order. The staff liaison shall serve as the parliamentarian and shall advise the Presiding Officer as to correct rules of procedure or questions of specific rule application. 7 12.7 Order of Business. At the hour appointed for the regular board or commission meeting, the members shall be called to order by the Presiding Officer. Roll Call shall be taken by the staff liaison and absentees notated. If a quorum is present, the board or commission shall then proceed with its business, including, but not limited to, the following items: 1) Call to Order 2) Call of Roll 3) Pledge of Allegiance 4) Approval of Agenda 5) Approval of Minutes 6) Public Hearing (Planning Commission only) ## 7) Open Forum ## 8) Board/Commission Review ## a. Old Business ## b. New Business 9) Other ## a. Board Member/Commissioner Update ## b. Staff Liaison Update ## c. Council Liaison Update 10) Adjournment 12.8 Special Meetings. A special meeting may be called by the Presiding Officer. Written notice shall be prepared by the staff liaison and contain the following information: time, place, and purpose of special meeting. The notice shall be provided to each commissioner and board member and properly noticed at least three (3) days prior to the special meeting. 12.9 Voting. The votes during all meetings of the boards and commissions shall be transacted as follows: a) Procedure. The votes of the members on any motion pending before the board or commission shall be by voice vote. If the vote is not unanimous, the names of those voting for and against shall be recorded in the minutes. If any board member or commissioner does not vote, their abstention shall be recorded as "name - abstention." The Presiding Officer shall call for roll call votes whenever a voice vote of the board or commission is not clear as to the disposition of the action before the board or commission or whenever the Presiding Officer feels a roll call vote should be taken. In the event of a roll call vote, the staff liaison shall call for the vote in the following order: member presenting the motion, member seconding the motion, remaining members at random, and Presiding Officer. Except as otherwise provided by law, a majority vote shall prevail where at least a quorum is present. 12.10 Conflict of Interest. Prior to formal action, each commissioner or board member should consider whether a conflict of interest exists. When a conflict exists, the commissioner or board member should declare it and recuse themselves during the discussion and voting on the matter. ## 13.0 Annual Work Plan 13.1 Each board/commission shall draft and prepare a work plan annually to be submitted to the City Clerk prior to year-end. 8 13.2 During the first quarter of the year, the annual work plans shall be reviewed by the City Council and feedback shall be discussed with each board/commission. 13.3 The City Council shall approve each work plan at a regular City Council meeting on consent agenda. 13.4 Once adopted by the City Council, the board/commission shall use it as their final work plan. 14.0 Training 14.1 All persons serving on the City’s boards and commissions shall attend an annual training session. ## 15.0 Records Retention 15.1 Approved minutes and all associated packet materials shall be retained permanently, per the State of Minnesota’s Record Retention Schedule, Section ADM 04400. 15.2 Audio and/or video recordings of all board and commission meetings shall be retained in compliance with the State of Minnesota’s Record Retention Schedule, Section ADM 05950 and 05970.