[Music] it's 7:01 we call the Mee to order Ken can you take your role please certainly Mr chair let me get to the mic so everybody can hear commissioner Larson here commissioner Wagner here commissioner seeler not here commissioner Gerard here commissioner young not here Tim here commissioner thank you commissioner Miller not here all right we ask you're able please stand and join us for the Pledge of Allegiance Pledge to the flag of the United States of America and to the Republic for it stands one nation under God indivisible liberty and justice chair is looking for a motion to approve the agenda as presented or with changes so moved sir I have a motion I have a second I second it I have a motion and a second it's a non-debatable motion all those in favor signif by by saying I I oppos extensions motion carries chair is looking for a motion to approve the consent agender agenda considerations we have one item on there which is to approve the Planning Commission meeting many minutes from March 27 2024 moved again sir I have a motion to approve the consent and D do I have a second second I have a motion and a second any discussion hearing none all those in favor signify for saying I I I opposed abstentions motion carries our first item on the agenda tonight I guess really our only item is uh public hearing for Zone code text Amendment reorg I'll try that again reorganization and structure and uh K are you starting or is CLA starting or I'll start it off Mr Sher thank you okay members of the commission uh as you recall back on February 28th you heard a presentation from the staff at MSA and CLA was part of that presentation of how they were suggesting the city best reorganize the zoning code in the primary purpose of this is to make it more user friendly and probably have a better flow than it currently does after the presentation during the presentation you get some questions and answers for the staff but in summary I think the commission was generally supportive of the plan to reorganize the the code and it was brought up then and we'll reiterate tonight that at this point there are no text changes to the code it's simply reorganizing and making it flow better so the MSA Staffing and CLA and Kate primarily CLA re have prepared a reorganized code and what we would be proposing tonight is to delete all of the current Zing code or when the council hears it would be deleting the entire code adopting a new version of the zoning code that is reorganized again with no text changes this new architecture as we're calling it for the zoning code reduces the number of sections from 18 to six and significantly reduces the number of subsections of the zoning ordinates it does the one change is it does add a comprehensive use table it's more it again so it's new content but it's a table and I hand it out 11 by 17 for you it shows all the uses in all the zoning districts so it's a big Matrix of what uses can occur or might occur in the various zoning districts otherwise again all the text is the same uh Claire is here and we'll let her go through a little more detail on what they found and what they are proposing so our recommendation for you tonight after Claire's presentation is to open the public hearing take any public comment that we might have close the hearing discuss the ordinance Amendment and then we have a recommendation that the commission recommend approval to the city council with that I will turn it over to Claire and let her go into the details thank you Ken um good evening everybody I have a brief presentation just to go over some of the comments and what we did to incorporate that into the draft ordinance that you have in your packets this evening as well as a more breviate version of what that final structure looks like because I think the ordinance might have been 200 plus pages for you to go through uh so the main things that we were discussed um last time was that the sign ordinance should remain in chapter 153 so that is incorporated still in the structure we did not break it out into oops a different area um and then we wanted to make sure that right now one of your subsections is additional requirements I think it's subsection like 17 or it doesn't have a great home um and we wanted to make sure that those three subsections listed in there had a place to go um so I just wanted to highlight where those are locating so it was sustainability requirements that now is located in environmental regulation same with solar and then inclusionary housing uh we decided would best fit within General development regulation so it's no longer in a in that additional requirements subsection and again just wanted to reiterate the no text or content changes uh our staff reviewed and rumed everything and ensured that with the ruming anything that was referencing in the code uh that old number was changed to equivalate the new District number um so it went through several of my review other people's review because I could only stare at the word document for so long uh before my eyes started to cross a little bit and then we also updated the use table we had some comments from the commission at the last meeting that you know it was really large really difficult to read um and so one of the things that we decided was to take out the full names on the top Columns of the use uh or excuse me of the district and I'll can pull it up on the screen a little bigger uh and do more of the abbreviated what what it and this is how it shows up on your zoning map anyways it shows the mxr1 and RR and SF so uh and staff City staff was you know they're digging in this as much as we are and they said that they're fine with the abbreviation rather than the full name it kind of cut down the column size a little bit um and then the other is is that the general categories are colorcoded to match with your future or your zoning map as well and your zoning map follows best practice for land use coloring a is green residential is yellow business is red that's that's best practice from a planning side um as well as obviously it's what's Incorporated in the City Zoning district and so that's where the color coding and those new kind of coloring came in I'm not 100% sure if that will a be able to be adopted that way in the American legal which is where your code lives online but should somebody want a paper version of this or city staff need a PDF this would be a helpful tool again as it correlates better with that zoning map than just I think the draft Excel spreadsheet you had in your packets on uh February 28th um otherwise oops excuse me this is the new this is the new outline as Ken had mentioned 18 old subsections moving to six with the subsection still remaining as headers in the new layout um so as you can kind of see in your staff in your packets that has the old code and the new code numbers in my staff memo um it will have like under General development regulations there's some and then it still has off street parking and loading requirements as a header it's just no longer a numbered subsection because parking requirements like lighting and Landscaping are all necessary General development regulations they didn't didn't staff didn't find that they you know needed to be broken out which kind of came to the stad of this simplification of the code the other main thing is before we had had 300 plus subsections now we have a total of 216 and I just wanted to reiterate that within there there are still some reserved sections in between each of those should future amendments come forward I think like the uh District regulations I kept more because that's likely where you're going to see a lot of amendments and same with General development but within your like responsibilities enforcements and appeal those have likely remained the same from adoption and so you're probably not going to see a lot of zoning I mean there's still I think three or four reserved in there but before you had had like I think each section went up to like 99 in each and so that just holds up a lot of space and makes the code feel a lot bigger and harder to tackle that it really is um so that that's what I have for you this evening this is the F oops sorry I don't know why that's coming up um this is the final layout in a more simplified form but uh if you have any questions for me I'm certainly happy to answer them I know it's a kind of big thing to tackle and look at questions for canor Claire I think we covered it before all right I I have a couple yeah um one would be uh what's our confidence that between all of the numbering that we don't have an old number being used as a new category you know a subsection you know I look through it but like you say after you stare at it for a while I go I have a high confidence in this but that I'm just curious so I looked through it I had another staff member look through it and then I relooked through it and then it went to Ken and Abbey and I think they also looked through it um so as much as I'd like to say human error isn't there I'm pretty confident that it isn't and command f is a beautiful thing so you know we made sure I at my office I have three screen so I had like the old code word document the new one oops and then a working dock that kind of every time something changed I marked it down and then made sure that the old one whatever that was referencing in the new one wasn't because that's the main one we want to make sure that let's say in your single family like in a zoning District if it references you need the landscape plan and here is the additional information you know you want to make sure that the person is a is going to the right subsection and so I think I'm pretty conf I'm confident because I SP a lot of time doing it but we can do one final final review before it goes into the council packets which I think you know I I have capacity to do in the ne before they're due for the materials and and then what so let's say we move forward with this um this may be more of a Ken question so we have applicants that are currently in process and they you under code X and now you're going to have code y um and granted it's just a numbering system but how are we handling that can you see the get back to me on that you get the get the deer in the headlight look there for a second uh well fortunately she's put Claire put together a great little table saying here's the old numbers here's the old new numbers staff will just have to track that and be on it until and this will be adopted hopefully by or in place by the 1 of May so the any applications coming in after that will be under the new numbering but we will have to change any forms or application materials that might reference code sections to make sure we're talking about Landscaping is the new number not the no old number but we'll get there and to in your code like this is the city of afon I was just I had this up because I was going to show you guys some use tables but they just recodified IED and went from different a different numbering system and you can see right here it says prior code 12132 because they went from like a pdf version last year and incorporated into Le and you guys use American legal publishing for your as well so it would have like this used to be ordinance number 724 so it' be a similar thing so because it's by reference of the old nothing's going to become non-compliant if an application you know is actively referencing an incorrect number it's still referenced here in the code because it says the previous one so it's still legal in terms of moving forward and what they're looking for oh I'm I'm confident I just want to make sure that we're confident that and the staff's very good so I'm sure it'll be seamless but you know we sit up here and we're maybe not as qualified me at least we're we're confident Mr chair all right and my my last uh question is definitely for Ken um you know we all have these nice well probably not everybody we got the thick zoning manual and then you know it's online also you think the city could pop to print us out another one well Mr chair members of the commission so assuming this gets adopted on April 22nd by the council hopefully in the next two three months after that we'll start diving into amendments and actually getting into the meet of making text changes would it make sense to print off 300 pages of current zoning that will have sections that get changed over the next few months I mean I can live without it it's available online to us it is there will be yeah but then I got to have my dual screen and when I retired I try to get rid of the dual screen TV then I we throw on that I got one of those well you shouldn't be a problem sir tell my wife come we could certainly get it on a flash drive and you could open it up that way but I'm good well we can discuss that yeah I'm we we want to accommodate our commissioners to make sure they can do a good job I'll manage okay thank you other questions uh any last comments for the public hearing no sir all right uh we'll have a public hearing uh the way this will work is anyone is is interested in speaking to this change to our zoning we ask that you come up state your name and address uh for the record spend a couple minutes giving us your thoughts once we have heard from everybody um that wishes to speak we will close the public hearing and we will be brought back for uh discussion with the commission and uh any further discussion amongst ourselves that we need and then we'll make a recommendation one way or the other so at that I'll open the public hearing and at 7:18 p.m. does anyone wish to speak to this application come on down I Mr chair I did not get any comments phone calls or emails no comments to read in no no comments no emails no com no one online okay I'll ask again does anyone wish to speak to this application for us to change our zoning structure seeing no one come forward and no additional comments we'll close the public hearing at 7:19 p.m. Commissioners what would you like to do I'd make a motion to approve the uh uh recommend the uh Revised Code architecture as drafted we have a motion do I have a second second I got a motion in a second any discussion on the motion and Mr chair just be clear that's essentially the staff recommendation on page seven that's correct sir okay thank you any other discussion on the motion hearing none all those in favor signify saying I I opposed abstentions motion carries thank you thank you for your fine presentation Claire we look forward to working with you you're welcome now will you be uh being bludgeoned on when we actually get through doing this you'll be attending or this will be through Abby and Ken um we're working on the next phase of scope with staff so likely yes m as I said earlier they've already identified several what would you call wool hanging fruit the easy things that's what where there's inconsistencies or things missing that should not be controversial to clean up the code do that kind of the next bite and then we'll see where that goes after that yeah all right y perfect with that we'll uh move to St staff updates I don't do I have council person Roberts online tonight uh we do not okay then Ken anything uh several things first of all your next meeting on the 24th is cancelled please take the night off we will have a meeting on May 8th have three items on the agenda so far one is a two lot residential plat for a property on Northshore Trail uh second one is an amendment or site plan revision for the Washington County Northern Environmental Center if for those who were on the commission recall when that got approved it was for the building and their parking lot and they were still working out the details for Access they've got that 95% worked out there'll be an extension of Headwaters Parkway going in and they've been working with mot and gain the permitting and how to do the traffic signal and all that kind of thing and they've got those plans together now so they're bringing that into the city for approval and lastly and for those who might be watching at home the KFC has probably a new user Chase Bank wants to take the site demolish the building build a brand new Bank building there with a drive up teller and then so that will go through site plan review with the commission as well at the next meeting all right well some more good stuff to talk about then a couple other things I'll just briefly mention Mr Car Wash is actually under construction the utility work was done on 12 Street over Monday and Tuesday had it closed down for a while and those are now being extended to the east to get to the Mr Car Wash site and will'll serve where the uh expansion of the Westlake Shopping Center was going to be or is going to be that project did get approved by the council at their last meeting Monday so now they're going to work out their final details and try to find a attendant for that building and I think is it so and I don't know if commissioner remembers last fall we reviewed another apartment building down at Headwaters Parkway right down by the vet clinic in that area there's one vacant lot there they're they've got their building per all almost ready to go they're going to close on the property by the end of the month and get started building that in May that'll be 71 unit building with lower level parking underneath so that'll be a nice addition to that over it that is the highlights any questions Ken hearing none we'll going down the line here Tim you have questions okay nothing tonight nothing to add Jesse nothing tonight no sir thank you I have nothing so with that uh chair is looking for a motion to adjourn so moved got a motion do I have a second I'll second it I got a motion in a second it's a non-debatable motion I'll those in favor signify by saying I I I opposed abstentions meeting adjourn thank you all for participating this [Music] evening