Stillwater Area Public Schools — Transcript
Tuesday, June 23, 2026
Story
Stillwater Schools Restructure Administration, Acknowledge Long-Serving Staff
Story
School Board Approves Preliminary FY2027 Budget
Long-Term Facility Maintenance Plan
Nutrition Services Master Contract Approval
School Board Member Election Resolution
Q-Comp Annual Report Approval
Closed Session for Real Estate
Votes (7)
Superintendent's Report: Acknowledgment and Restructuring
Dissent: None
Superintendent Funk acknowledged Paul Lee's retirement after serving as Director of Special Services since 2013. Due to budget cutting processes, Special Services will now be overseen by Chief Academic Officer Caitlin Willis. Board members expressed appreciation for Paul Lee's professionalism and support, particularly in policy matters.
Approval of the 10-Year Long-Term Facility Maintenance Plan
Dissent: None
Moved by Sarah [5:34] · Seconded by Director Kelsenberg [5:42]
Mark presented the 10-year facility maintenance plan, outlining projects specifically for fiscal year 2028. He clarified that the approval includes the MDE application, revenue projections, a statement of assurances, and a school board resolution, noting the plan is fluid and will be updated annually, with the primary action tonight focused on FY2028.
Approval of the 2025-2027 Nutrition Services Master Contract
Dissent: None
Moved by Chair Sherman [10:49] · Seconded by Sarah [10:55]
Chris presented the key highlights of the new Nutrition Services Master Contract, including step movement each year, a 2.25% wage increase with a market adjustment, updated medical insurance language, new longevity pay at 5 years for staff retention, and adjustments to short-term and long-term disability aligning with Minnesota paid leave. The agreement was confirmed to be within board parameters and received positive feedback from the negotiating team.
Resolution Relating to the Election of School Board Members
Dissent: None
Moved by Chair Sherman [13:17] · Seconded by Director Lawler [13:22]
This item involved the standard approval of a resolution concerning the election of school board members, fulfilling a procedural requirement.
Approval of the 2026-2027 Preliminary Budget
Dissent: None
Moved by Chair Sherman [17:49] · Seconded by Dr. Kelsenberg [17:59]
Marie presented the preliminary budget for fiscal year 2027 across all funds. The general fund showed approximately $156.9 million in both revenue and expenditures with no planned change to the fund balance. Food service projected a slight increase in fund balance, community service a slight decrease, and building construction anticipated utilizing bond proceeds leading to a planned decrease in restricted fund balance. Debt service levied at 105% and custodial funds remained stable.
Amendment to Agenda and Approval of 2026 Q-Comp Annual Report
Dissent: None
Moved by Chair Sherman [20:25] (for amendment), Chair Sherman [21:28] (for approval) · Seconded by Dr. Kelsenberg [20:39] (for amendment), Sarah [21:32] (for approval)
Dr. Funk requested an urgent amendment to the agenda to add the approval of the 2026 Q-Comp annual report. The report was presented on June 2nd, 2026, but its approval was inadvertently left off the current meeting's agenda, and board action is required by June 30th for submission to the Minnesota Department of Education. The board voted to amend the agenda and then approved the report.
Motion to Enter Closed Session
Dissent: None
Moved by Director Lawler [24:40] · Seconded by Sarah [24:45]
The board moved to enter a closed session in accordance with Minnesota Statute 13D.05 Subdivision 3C.3, which permits such sessions for developing or considering offers to purchase or sell real estate property.
Notable Quotes (12)
The only thing I I have tonight is I want to acknowledge the years of service of Paul Lee, who has been our director of special services uh since 2013, and as part of the budget cutting process, we've done some readjusting with the administration, and special services will now fall under the umbrella of our chief academic officer, who's Cait- Caitlin Willis.
Yeah, I would say the board would echo those comments as well, and um he will definitely be missed. I know policy he's done phenomenal things with for the board, so thank you for that.
Tonight, as part of the MDE application in your packet, we'll see those same two things that we have on the screen is our 10-year plan that's color-coded by project as well as the project specific list, the same thing as last meeting. Now, we have four four new attachments that are part of the MDE packet that we need is the LTFM, our expenditure application, our revenue projection, a statement of assurances that kind of says we're going to get the projects done and we'll do them on time, and then a school board resolution, and then meeting minutes for adopting the 10-year plan.
So, basically, we're adopting a 10-year plan, but it's really the FY 2028. We'll come back here to talk about FY 2029 and a new 10-year plan here next year at this time.
Um we did agree to step movement in each year, um the 2.25% increase on the wage schedule in both years. Um that does include um a little bit of a market adjustment to help out our Nutrition Services staff to try to be a little bit more competitive.
Um and then something new um is um we added a um longevity pay at 5 years in an attempt to see if we can't retain um a few more of those staff.
Um as far as food service, we provide food service for a couple other entities that are not in our district, right? ... Does this contract cover those people, too? >> Yes. ... I don't think so. I mean, we're their employer. They're just working at a different site.
And so what you'll see, um the second column there is our preliminary revenue um budget. And uh again, the general fund is um just shy of 156.9 million. Um both in uh the revenue and the expenditures. So there is no planned change to fund balance.
Building construction revenue, um this is again mainly interest uh within the building construction funds. Uh we are planning to utilize more of our bond proceeds. Um those again are carried over from our current fiscal year... That fund balance. So that's why it looks like a negative uh to our fund balance. Again, we are planned spending those restricted fund balance um for the bonds for uh our next year.
Yes, I have a recommended amendment or change to the agenda. ... So, we just discovered that we omitted You had the Q-Comp report on June 2nd. ... We just discovered we omitted the approval of the Q-Comp report that needs to be approved by June 30th.
So Deb Van Cly presented the Q Comp update report on how Q Comp went throughout the year on June 2nd. And typically historically she's presented it and we've approved it the same night, but the practice for the board is we like to see things before we approve it. So we moved her back and had her do it on June 2nd. It was inadvertently left off the agenda this year to approve it tonight and we have to have a board board action by June 30th to uh
The next item is a closed session pursuant to Minnesota Statute 13D.05 Subdivision 3C.3 which allows the board to go into a closed session to develop or consider an offer to purchase or sell real estate property.
Ordinances & Resolutions (13)
Comprehensive plan for facility upkeep over a decade, with annual updates.
Application related to the Long-Term Facility Maintenance Plan for the Minnesota Department of Education.
Specific application detailing planned expenditures for the Long-Term Facility Maintenance.
Financial forecast related to the Long-Term Facility Maintenance Plan.
Document assuring the completion of projects related to the Long-Term Facility Maintenance Plan.
Resolution required for adopting the 10-year Long-Term Facility Maintenance Plan.
Records of the meeting where the 10-year plan was adopted, required for MDE application.
Collective bargaining agreement for Nutrition Services staff covering fiscal years 2025-2027.
Agreement reached with the Nutrition Services employee representative group.
Official declaration concerning the process or details of upcoming school board elections.
Draft budget proposal for the fiscal year 2027, covering all school district funds.
Annual report for the Q-Comp program, requiring board approval before submission to the Minnesota Department of Education.
State statute permitting closed sessions for discussions related to real estate transactions.