--- ## author: Beck, Megan date: D:20260612113028-05'00' --- The City of Woodbury is subject to Title II of the Americans with Disabilities Act, which prohibits discrimination on the basis of disability by public entities. The City is committed to full implementation of the Act to our services, programs and activities. Information regarding the provisions of the Americans with Disabilities Act is available from the City Administrator’s office at 651- 714-3523. Auxiliary aids for disabled persons are available upon request at least 72 hours in advance of an event. Please call the ADA Coordinator at 651-714-3523 (TDD 651-714-3568) to make arrangements. ## 2050 Comprehensive Plan Task Force Thursday, June 18, 3:30 p.m. ## Woodbury City Hall, 8301 Valley Creek Road ## Ash Conference Room Questions regarding this meeting will be taken between 8 a.m. and 4:30 p.m. via planning@woodburymn.gov or by calling 651-714-3533 and leaving a voicemail. Please note that the times listed below are estimates and are subject to change. 1. 3:30 p.m. - Call to order 2. 3:31 p.m. – Approval of May 7, 2026 Meeting Minutes 3. 3:32 p.m. - Ice Breaker 4. 3:40 p.m. - Open Meeting Law 5. 3:50 p.m. - Visioning Exercise and Guiding Principles 6. 4:35 p.m. - Community Context 7. 4:55 p.m. - Community Engagement Plan Update 8. 5 :00 p.m. - Adjourn ## Attachments: ## 1. Task Force Memorandum 26-02 2. May 7, 2026 Meeting Minutes ## CITY OF WOODBURY ## 2050 COMPREHENSIVE PLAN TASK FORCE MEETING MINUTES May 7, 2026 A meeting of the 2050 Comprehensive Plan Task Force was held at Woodbury City Hall, 8301 Valley Creek Road, on the 7 th d ay of May 2026. ## ITEM 1. CALL TO ORDER Chair Chuck Eckberg called the meeting to order at 3:30 p.m. Upon the call to order the following members of the task force were present: Anne Burt, Jory DeLoach, Christine Denson, Richard Freese, Dave Hoelzel, Marcia Kennedy, Jennifer Nowacki, Steve Morris, Eric Schurr, Carl Scheider, Saurin Shah, Laurie Staiger, and Mary Ellen Reihsen ## Absent: None Also present: Jamie Fritts, Housing and Economic Development Manager, Eric Searles, City Planner, and Jason Egerstrom, Senior Community Relations Coordinator. ## ITEM 2: Ice Breaker Task force members were asked by the chair to introduce themselves and answer the following ice breaker questions: Your name and neighborhood; How long have you lived in Woodbury; Favorite thing about Woodbury; and One unique skill, experience or perspective you bring to the group. ## ITEM 3: TASK FORCE OVERVIEW, SCOPE AND BACKGROUND Jamie Fritts provided an overview of the role and scope of the task force within the comprehensive plan update process. He also stated that he is the primary city staff liaison to the task force and that members should direct any comments or questions related to the task force to him. Mr. Fritts stated the task force serves as an advisory body for elected officials and staff tasked with providing a resident driven perspective on policies, priorities and long-term vision of the 2050 plan. He then explained the structure of task force meetings and how they will be run by city staff and task force chair. Mr. Fritts then reminded the task force that meetings are open to the public and there may be an audience. In addition, he went over a list of expectations for the group to help ensure members are on time, prepared for meetings, and ready for healthy productive discussions. Task force members asked questions regarding public meeting laws and if they applied to the task force. Staff responded by stating they will research the topic further and discuss the application of public meeting laws at the June task force meeting. Eric Searles then discussed comprehensive planning and provided a background on the role of comprehensive plan, how the plan is used, and the required elements of the plan. Mr. Searles ## 2050 Comprehensive Plan Task Force Meeting Minutes May 7, 2026 Page 2 further explained that the plan update will be a city wide task involving most city departments and building upon recently adopted city plans and studies. Mr. Searles concluded his presentation by explaining Woodbury’s community designation and forecasted population growth and the need for the plan to address forecasted growth. Questions from the task force included: • When do other working groups and working plans come into the comprehensive plan update? • Where do the population forecast numbers come from? • Are government jurisdictions using the same the population forecasts or are they using their own demographers or methodology? Mr. Searles responded by stating as the city progresses through updating each chapter for the draft plan the appropriate working groups and departments will be brought in. He also stated population growth will be addressed primarily in the land use and housing chapters of the plan and population will be further discussed when these chapters become agenda items. ## ITEM 4: METROPOLITAN COUNCIL PRESENTATION Mark Jenkins, Metropolitan Council Member District 12 and Merritt Clapp-Smith, Sector Representative presented to the task force on behalf of the Metropolitan Council. They provided an overview and background of the Metropolitan Council and its functions to provide a full understanding of the Council’s role as the regional planning entity. Ms. Clapp-Smith then explained the Imagine 2050 reginal development guide and its implication for local comprehensive plans. Due to time constraints, there was no time for questions after the Metropolitan Council presentation. However, Mr. Jenkins stated if task force members have questions, they are free to contact him or Ms. Clapp-Smith using the contact information provided on the slide deck. Mr. Jenkins and Ms. Clapp-Smith thanked the task force for the invitation and their time. ## ITEM 5: VISIONING EXERCISE Due to time constraints this agenda item was tabled and will be discussed at the June 18 task force meeting. ## ITEM 6: INTERESTED PARTY IDENTIIFCATION Jason Egerstrom facilitated an interested party identification exercise with the task force. Mr. Egerstrom explained that the plan update process will require the creation of a community engagement plan that will establish strategies, key messages and objectives to both inform the public and gather feedback on the project. He further explained that the first step for creating an engagement plan is to identify parties that may be affected by the project and have an interest in the outcome. Mr. Egerstrom provided the definition of an interested party to the task force and then explained the identification activity to be completed. Task force members were instructed to create their own list ## 2050 Comprehensive Plan Task Force Meeting Minutes May 7, 2026 Page 3 identifying specific organizations, groups and persons that should be engaged for the updating of the Comprehensive Plan. Task force members were then asked to pair up, combine their lists into one, remove duplicates, and consider other parties that should be added. Mr. Egerstrom then concluded the activity and thanked members for their participation. He then explained the next steps in the engagement planning process and stated the lists created by the task force will be used by staff to create a final list of interested parties and complete a draft engagement plan. Staff will present a draft engagement plan to the task force for review at the June task force meeting. ## ITEM 7. ADJOURN The meeting of the task force adjourned at 5:03 p .m. Respectfully submitted, __________________________________________ ## Eric Searles, City Planner/Assistant Community Development Director Approved by the Woodbury 2050 Comprehensive Plan Task Force June 18, 2026 ## 2050 Comprehensive Plan Task Force Memorandum 2026-02 ## Date: Friday, June 12, 2026 ## To: Task Force Members ## From: Jamie Fritts, Housing and Economic Development Manager ## Subject: Thursday, June 18, 2026, Task Force Meeting The 2050 Comprehensive Plan Task Force is scheduled to hold a meeting on Thursday, June 18, 2026, at 3:30 p.m. in the Ash North and South Conference Room at City Hall, 8301 Valley Creek Road. 1. Call to Order ## 2. Ice Breaker What local business, park, or amenity could you not live without? ## 3. Open Meeting Law The City Attorney has been invited to provide an overview of Open Meeting Law and answer any questions members may have regarding their responsibilities and obligations as members of the task force. Objective: Provide an overview of the Open Meeting Law as it pertains to the task force and answer any questions members may have. ## 4. Visioning Exercise and Guiding Principles The desired qualities and characteristics for the City of Woodbury through the year 2050 will be articulated through the guiding principles in the comprehensive plan. The comprehensive plan serves as the city’s long-range policy framework for achieving that vision. Developing and applying a vision requires residents to reflect on future conditions and identify shared priorities for the community. During periods of change or uncertainty, the guiding principles serve as a guiding framework, helping to align decision-making with common values and a consistent direction. Staff will facilitate a visioning exercise to begin this process and introduce the task force to the concept of guiding principles and their role in shaping plan content. Initial feedback gathered during the May meeting will help inform next steps, including future revisions to the vision statement and the development or refinement of guiding principles that will guide the 2050 Comprehensive Plan. ## Objective: Complete a visioning exercise and identify potential gaps in the 2040 Comprehensive Plan's guiding principles that should be addressed in the 2050 Comprehensive Plan. ## 5. Community Context Planning for the future of Woodbury does not occur on a blank slate. The 2040 Comprehensive Plan builds on the existing built and natural environment, responds to the changing population, and considers how trends and emerging technologies will influence the city’s future. A wide range of information was collected and reviewed through the planning process. In addition to highlighting trends and emerging technologies, the Community Context chapter highlights the key physical, demographic and economic factors that shape the comprehensive plan. Staff will provide a high-level overview of current data and context related to Woodbury’s built environment, demographics and economy. Much of the information presented was included in the Community Context chapter of the 2040 Comprehensive Plan. The purpose of the presentation is to give task force members additional context and insight into Woodbury’s current conditions and the trends that continue to shape the community over time. This information should help task force members consider how existing conditions and emerging trends may influence the 2050 Comprehensive Plan, including discussions about the community’s future needs and the provision of services. The data presented during the June meeting will be broad in scope; more detailed analyses will be provided as the task force begins reviewing specific chapters of the plan. ## Objective: Provide an overview of the Community Context chapter and review current trends and potential influencing factors. ## 6. Community Engagement Plan During the May task force meeting, members participated in a brainstorming exercise to identify individuals, organizations and other parties that may be affected by or have an interest in the 2050 Comprehensive Plan. Staff reviewed the parties identified by the task force and conducted an additional internal exercise with city staff to further refine and expand the list. Staff then completed an interested party mapping exercise that evaluated each party’s relationship to project objectives, connections to other parties, level of relevance, and potential issues or concerns. This process helps inform the development of the community engagement plan and the selection of appropriate engagement strategies and tactics. Community Relations staff will provide the task force with an update on the development of the engagement plan and outline the next steps in the process. ## Objective: Provide an update on the development of the project's community engagement plan. 7. Adjourn ## Respectfully Submitted ## Jamie Fritts ## Housing and Economic Development Manager cc: Mayor and Councilmembers ## Jeffrey Dahl, City Administrator ## Angela Gorall, Deputy City Administrator ## Janelle Schmitz, Community Development Director ## Eric Searles, Assistant Community Development Director/City Planner