[4:13] good evening welcome to the city of Woodberry's Housing and Redevelopment Authority meeting we are here in council [4:19] chambers today is June 11th 2025 it is 7:30 p.m this meeting is taking place [4:24] virtually as well we always um uh stream this so anyone can join and it's [4:30] recorded for viewing later if you're interested in that um meetings are recorded by True Lens Community Media it [4:36] used to be called SWCTC or the South Washington County Telecommunications Commission they've rebranded they're now [4:42] called True Lens Community Media that's who's in the room over there they broadcast this live it's replayed on [4:48] cable channel 799 meetings are also available on the city of Woodberry's YouTube channel members [4:55] of the uh public may attend the meeting in person so again if you want to speak green sheets but we also monitor online [5:02] there's an opportunity to uh find the agenda online click into the meeting um and participate live virtually um Ashley [5:09] will monitor to see if anyone's got questions or comments that way so that's just another way in case those of you [5:15] live here think this is so interesting and you'd like to join us in the future from the comfort of your own home you may do that um okay would let's begin [5:23] this meeting um we're calling to order and Eric would you please do the roll call commissioner Stafford here [5:29] commissioner Wilson here commissioner Santini here chair Bert here commissioner Morris is absent but we [5:37] have a quorum so we're able to conduct tonight's business uh the this is very simple all we really have is a consent [5:43] agenda jamie you're going to say a few things about this or because you have a you have a screen up so it seems to me [5:49] you've prepared something okay very simple uh on the consent agenda is the approval of minutes from [5:55] our last meeting uh the approve uh approving changes to the HAS's loan programs and the approval of the 2024 [6:01] year end HA financial statements um just as an FYI too again when we have new people here I'd like to share a little [6:07] bit of information city Council gets all this packet of information last Friday the Friday before our meetings um that's [6:13] available to the public as well so anytime in the future if you're interested in following more of what's [6:18] happening uh you can go into those packets and see it but we have reviewed all this so with that consent agenda is [6:24] pretty straightforward so I'm just be asking somebody to put forth a motion i'll move to approve consent agenda [6:30] items 3A 3B and 3 C second motion a second any discussion hearing none the [6:37] roll call please commissioner Stafford yes yay yes commissioner Wilson i i'm [6:43] still on the trail yes commissioner Santini i chair Burn i [6:51] that with four uh votes that a consent agenda um passes we have no public [6:56] hearings no other schedule items nothing for discussion so I make a motion that we adjourn the meeting second motion a [7:02] second any discussion hearing none all in favor i I we are adjourned [7:09] and now the screen will change oh look at that new logo that's cool and [7:15] then we'll begin our regular council meeting here momentarily [7:28] good evening and welcome to the city of Woodberry's city council meeting for today it is June 11th 2025 we are [7:35] meeting here in council chambers the meeting is also taking place uh virtually um the meetings are recorded [7:41] by True Lens Community Media they're broadcast live and they're played on cable channel 799 meetings are also [7:48] available on the city of Woodberry's YouTube channel members of the public may attend the meeting in person which many of you are it's good to see a lot [7:55] of people in the room tonight you also may join the meeting anytime using your computer tablet or smartphone you can [8:01] access the meeting by finding a link which is available um by finding the agenda online and you can just click in [8:07] and you're present at the meeting so again we do take uh questions or comments during the meeting there are [8:12] green sheets available on your chairs if anyone wants to speak i have two already um we'll monitor virtually as well um [8:21] and we'll go from there as is our normal activity to begin these meetings we [8:26] stand up and do the pledge of allegiance so I'd ask you to join me in that [8:31] i pledge allegiance to the flag of the United States of America and to the [8:36] republic for which it stands one nation under God indivisible with liberty and [8:42] justice for all and um Ashley is here tonight um as our [8:48] assistant city administrator and city clerk and uh Ashley if you'd please do the roll call council member Santini [8:55] here council member Stafford here council member Wilson here mayor Bert [9:01] here and council member Morris is absent but we have a quorum so we're able to to [9:07] conduct tonight's business the first order of business is a presentation on the Conservation Minnesota 2025 Blazing [9:13] Star Award and Jen McGloin is here to tell us more about that jen is a staff member um in engineering welcome Jen [9:24] good evening mayor and council we are pleased to be here this evening to present the city council with 2025 um [9:31] conservation Minnesota's 25 blazing star award we have Briana Brenbroom here who [9:37] is conservation Minnesota's community engagement director and um she will be here to present the information and [9:45] additional information on the award sorry came running in at last i know that so I'll have Brianna come up [9:56] okay she could have been stuck in all the construction that could be sorry I didn't uh would [10:03] you um well can you impromptu just tell us a little bit more about the award and she's not and maybe if she comes later [10:10] um we can say more but if any any pieces you know about it yeah so the city um [10:16] Wally Wad who is a resident for in the city here hi Wally so [10:25] he suggested that um we apply for the award originally and uh we were selected [10:30] there were 28 applicants and three uh recipients that are being awarded um and [10:36] it is we're being recognized for our environmental stewardship plan and all of our actions and goals related to that [10:44] is she Bana [10:50] [Laughter] perfect timing sorry no worries we were [10:56] thinking you might it might have been construction yeah i was running late also so Brianna Bamboom from [11:02] Conservation Land hello uh sorry again for being late got a little lost um good [11:10] evening uh my name is Brianna Beboom and I am the public engagement director at Conservation Minnesota um for those of [11:18] you who don't know Conservation Minnesota is a nonprofit organization committed to protecting the great [11:24] outdoors so we do that by trying to move as quickly as possible towards climate change solution clean air clean water [11:31] and outdoor recreation for all um I'm here on behalf of Conservation Minnesota [11:36] to present the city of Woodberry with our 2025 Blazing Star Award uh the Blazing Star Award recognizes local [11:44] government projects that advance conservation climate resilience environmental protection and outdoor [11:49] recreation we named this award after a plant of the same name that's native to Minnesota [11:56] prairie called the blazing star um and it really celebrates what we're looking to [12:03] uh celebrate through this award it's like hearty it's adaptable it's environmentally friendly um this year we [12:11] received 28 applications from local governments across the state and Woodberry was selected as the winner uh [12:18] for a robust 10-year environmental stewardship plan um we see so many [12:24] compelling projects every year from cities but I think the thing that made [12:29] this project stand out is the comprehensiveness um it addresses a diverse set of sectors [12:35] so from transportation to land use energy waste management water [12:41] agriculture health and the economy um personally I think the hardest part [12:48] about working in conservation is the immense number of kind of like activities and industries that affect [12:54] our great outdoors um and I think that's what makes this project so impressive is because it tackles them all and it has [13:01] equally ambitious goals for each sector too um so I think some of the things that were named in the project was [13:08] reducing water usage increasing public transit and renewable energy and uh strengthening the resilience of local [13:14] businesses um so my hope is that more cities follow in your footsteps and [13:20] create an equally comprehensive plan and that's why I am proud to present present [13:26] you with the 2025 Blazing Star Award wonderful do you want to present that to Jen or Yeah would [13:38] you like me to do it oh all right i was thinking you'd present it to Jen to make it easy but I'll but [13:45] yeah but you want me to come down do it give it to Jen yes to the Yes but yeah [13:50] you want to do a photo sure yeah just somebody Sorry we should have orchestrated this a little bit better [13:57] yeah well this is it we were really quick do you want us all in this sure [14:02] stand up get rid of the chair a little bit donna don't step on my stuff that's [14:08] piled up here yeah there you go [14:14] one two three [14:24] [Applause] well and just to share a little bit more [14:30] this was a grassroots effort um that began by people in our community saying we are really concerned about our [14:36] environment what are we going to do about it so through lots of work over the last several years uh this has grown to this this um this environmental [14:42] stewardship plan got developed um it is comprehensive if you're interested in learning more it's available online so [14:48] please feel to go feel free to go check it out like we said it is a 10-year plan but you know you know how you eat an [14:54] elephant it's one bite at a time so we've kind of scoped it down into things we can do in two-year chunks so lots of [15:01] opportunity and lots of work will be done here in the next few years on conservation things so by the way uh [15:06] tonight we were uh city council be for our workshop actually went on a field trip and got to see two really [15:12] fascinating water conservation and water improve quality improvement projects that the watershed district has done in [15:19] coordination with the city of Woodbury so fascinating work and I'm just really proud of all the work that you all do [15:24] and thank you for the award much appreciated and uh and to citizens who have been passionate about this too we [15:30] really appreciate that so thank you that's awesome all right we'll now move on to the open forum portion and I do [15:36] believe Dennis you're here oh I don't know where Dennis is you're here for open forum is that right okay so then I [15:42] have to read this part the open forum is a portion of our council meeting where a maximum of three persons will be allowed [15:47] to address the council on subjects which are not part of the meeting agenda so that's what he's here tonight for [15:53] person's wishing to speak must complete a signup sheet which I have um just realize that we don't really know the [16:00] topic that you're coming to talk about and really can't address it so we listen to your comments and then we there'll be [16:05] a response to you usually with a phone call or a written response within a week or so when you come forward please [16:12] provide your name and address with your question for the official record we do limit you to three minutes each we [16:17] listen attentively but like I said we you typically don't respond we'll wait and respond later so um Dennis would you [16:24] like to come forward now and again officially state your name and address for the record and then share your [16:29] comment or question okay my name is Dennis Wear i'm a teacher here at Eastridge High School i teach [16:35] engineering and my address is 2049 Park View Lane and my comment is about the road [16:42] construction that's going on and I've been here in this community since 1991 [16:47] and I am friends with a lot of the business local business people and some of them are challenged to stay in [16:53] business with this construction and these delays um even getting a co shot [16:58] when I wasn't scheduled to get a co shot being forced back to work as a teacher john at the local Walgreens over is [17:04] being affected tremendously by this construction and and its planning cycle which I completely do not understand as [17:11] an engineer is be it boggles my mind but any anyway these people are being [17:17] affected and I'm here to speak on on their behalf because a lot of them don't come forward because they have [17:23] corporations that they get reported to and I have no corporation i'm a citizen here my corporation is Julie Nielsen my [17:31] superintendent and she's on my side so so uh I don't have award to present to [17:36] you but if you want to come and see some students talk about conservation and and and do things that we're doing here uh [17:42] my engineering students just presented at 3M uh on May 19th I'll invite any of you anytime next year we're running the [17:49] EDDD the capstone to our engineering project which is called engineering design and development we run it uh [17:55] every other year but it's so popular it's running next year as well and we do that in conjunction with about 16 3M [18:00] engineers so in all out of the 12 projects eight of them were on conservation and so I invite you I'll [18:08] invite you all to to do that when I get the response I'll respond to you about that but I want more concern more [18:13] consideration is my plea to about these businesses because I don't want my property taxes to go up because business [18:20] taxes suffer and businesses go out of business so I'm here to speak on their behalf not on mine right well thank you [18:27] very much and I just want to say I now recognize you my daughter had you Project Lead the Way by the way she's off as a professional engineer now [18:34] working in the and doing a great job so she appreciates all that you did to help her but based on I will comment on that [18:40] and I'll use Chris to help on that as we talk about construction because you all are probably all concerned about it in [18:45] fact our guest was late because she's trying to get here and it's hard um but you know it is we we feel for you we all [18:52] live here as well this construction is not easy but it is for the purpose of building our water treatment plant which [18:58] as you know is bu being built right behind East Ridge High School right behind the sports center um we've had [19:03] PAS in our water u that needs to be removed we are currently removing most of out of most of the water using [19:09] temporary treatment facilities um there's one over behind us that direction and then a few more at various [19:16] well sites um so for the most part we are removing currently PAS from the water using this temporary treatment but [19:22] these temporary treatment systems were not designed to last a century we are now building a plant that will last a [19:27] century but in order to make that work and to provide the best quality water we can for our residents we need to move [19:34] water from 20 wells that exist all over the city through pipe work underground [19:39] to go to this treatment plant to treat the water and then to send it back out to the system to give you long-term good [19:47] quality drinking water so it's really unfortunate you know it is tough on residents it's tough on businesses we [19:53] know that we don't have a choice this was not our fault that we have this it's no fault of our own but we we're living [20:00] with it we're very pleased that we have funding if that's going to cover the majority of this project $330 million or [20:07] so depending on what parts of it we're adding in but it is a very large construction project it will take until [20:14] 2028 so we are going to have a lot of headaches in our way and it's it's tough and we know that and it's tough on [20:20] businesses we work with our chamber of commerce and work with our local businesses the city goes out and meets with business owners business um [20:29] managers to to communicate with them and do our best but we're all in this together and it's going to be better in [20:35] the end but we've we're going to have to live through some things here in the next few years chris would you like to add anything to that as our director of [20:42] engineering who's very heavily involved in this project um for once I don't have anything to add i [20:48] think that was pretty perfect uh but I think you're right it it's very impactful and we knew that um and we've [20:55] spent a lot of time trying to mitigate those impacts but when you're building 17 miles of pipelines uh mostly along [21:02] some of the major county roads because that's where the water pipelines need to go it's really difficult to do that [21:08] without some level of impact if you notice there's a lot of sections closing eastbound some westbound it's an attempt [21:16] to try to open traffic as soon as possible and it's coordinated all the east west routes north south routes are [21:22] all coordinated in conjunction with each other it makes it very inconvenient but it still allows people to move through [21:27] the city but it doesn't make it easy and it's really inconvenient and Mayor Bert said it well it's going to take three [21:33] years before this plant is up and running and the next two years it's going to be a lot of intensive road [21:39] construction thank you Chris so yeah thank you i [21:45] appreciate your your comments um but thank you for the piece too about all the engineering work you're doing and if [21:51] if you I don't know there might be some corporation that the engineering team can do with some of your students to let [21:58] them know it's fascinating work um we behind East Ridge High School there you know they're building this plant you can [22:04] you have mounds of dirt you haven't been back there there was Mount Woodbury and now there's mountains of Woodberry you [22:09] know Woodbury Mountains range over there with all the dirt being moved but it's going on at the same time so my whole [22:15] shop area is being all built out there as well oh yay you're going to have more that's good yeah right in additions to [22:21] East Rich High School and other construction in the area yeah it's a lot so thank you for coming thank you for caring about our business community we [22:27] do too um it it takes a a community to make a us thrive and it's education and [22:33] it's people who work and it's just regular residents and it's people who care about community so thank thank you [22:38] for that much appreciated um okay we'll now move on to our consent agenda all [22:45] items listed under the consent agenda are considered to be retained by the city council will be enacted by one [22:50] motion and affirmative vote by roll call of the majority of the members present there'll be no separate discussion of [22:55] these items unless a council member or citizens request in which event the item will be removed from the consent agenda [23:01] and considered a separate subject of discussion by the council we were commenting with staff earlier today we [23:06] have one two three four five items on consent agenda it's the shortest consent agenda I've had in my nearly seven years [23:13] here versus last time we had I don't know 30 some it was a lot so only five items so and I don't plan on pulling any [23:20] oh okay well this will go quick then at this point yeah wow so then I'll be seeking a motion for these consent [23:26] agenda items i'll move consent agenda items 6A through 6E [23:32] second motion is second any further discussion hearing none the roll call please council member Santini i council [23:39] member Stafford I council member Wilson hi mayor Bert I Those consent agenda [23:45] items pass we'll now move on to the public hearing portion of our meeting can I just make point of order could you [23:51] just maybe talk about we have the we approved the employment agreement for our new city and then maybe the um [23:56] police we just did okay thank Thank you good reminder i should have made a note of that um earlier tonight we started [24:03] with our work we always have a workshop before these meetings and typically we have it here in the building but instead [24:08] earlier tonight we met over at public safety to do our workshop meeting and that basically just involved the [24:13] swearing in of eight new police officers and seven new firefighter EMS people so [24:19] a total of 15 people have been added to our ranks so thrilled to have gone [24:24] through this swing in ceremony and do their do their oath they've been badged tonight so um it's been some of you may [24:31] be aware it's it's been a tough environment getting public safety officers to work um but we have done [24:37] some different things for their contract uh this is a great place to work in public safety department we've got a great team of people so just really [24:44] thrilled to uh have those 15 people join us um tonight which is just wonderful um [24:50] in addition um point 6D on our consent agenda was um um agreeing to the [24:56] employment agreement for a new city administrator the last meeting we had our city administrator of 21 years Clint [25:02] Gridley uh it was his last meeting he finally retire he did retire last Friday we had a nice going away gathering for [25:07] him last Thursday um in the midst of all of that we did uh go through a recruiting process and interview and [25:13] have hired a new um city administrator his name is Jeff Dah he currently is the [25:19] city admin city manager over in Weisetta but is a Woodbury resident and has been here for a decade or so or more um so [25:27] he'll be joining us um toward the end of July so we're thrilled to have him on [25:32] board um it was a tough slate of candidates u but he succeeded and did well so we're looking forward to having him join the team so thank you thanks [25:40] for the reminder okay on on to the public hearing um this is how public [25:46] hearings work we have one two three four of them tonight so let me just share that um and again I only have one [25:52] speaker for public hearings but if someone else thinks they want to talk then please fill out a green sheet um the public hearing we we try to allow [25:59] time for as many people to speak as they can sometimes when we have these hearings we have 20 people speak we try to really limit our time with one person [26:06] uh just one person speaking so far you'll get about three minutes to speak um and same thing is with the open forum [26:14] so please come up um at the time um and state your name and address for [26:19] the record and then we'll uh we'll go forward from there and listen to it but let's begin our very first uh um [26:26] um hearing is the hearing is now open for the Woodbury Leadership Academy and Eric Surles is here to tell us more [26:32] about that hi Eric hello thank you Mayor members of council woodbury Leadership [26:38] Academy has submitted an application for a conditional use permit to expand the existing school use to offer grades 9 [26:45] through 12 within the existing building located at 8147 Globe Drive the property is currently [26:52] zone B1 Office Park District and is guided as places to work on the land use plan [26:59] at their March of 2006 meeting the city council did approve the Minnesota School [27:04] of Business Globe University project the those approvals included a three-story [27:11] approximately 70,000 square foot structure that was at the time the corporate headquarters for the Minnesota [27:18] School of Business and Globe College and also had post-secary education uses on [27:23] site the college and corporate headquarters were in operation at the facility from 2007 to the spring of 2017 [27:31] so for about a decade in July of 2018 the council approved the conversion of [27:38] that facility for uh the use by Woodbury Leadership Academy at that time they [27:44] approved the details of the use the site access landscaping parking and also some [27:50] future concepts for the site moving forward a few years to 2021 [27:56] the there was a building addition that was approved for Woodbury Leadership Academy that was multi-purpose gym space [28:03] for the school some phys some education support spaces stage and additional classes on the second floor were added [28:12] the proposed site is again located at 80 for this application the expansion is [28:17] located at 8147 the existing school building is in the gray shaded buildings [28:23] um the uh proposal in front of you this evening is for a tuitionfree charter [28:30] public elementary and middle school that currently serves 890 students and 85 [28:36] employees the charter school has been located in Woodbury since 2014 and it [28:41] was previously in the Crosswind School which is off of Weir Drive overall the [28:47] school day begins around 9:20 in the morning and ends at 3:50 from a school [28:52] day standpoint because of those school times the drop off of students begins around 9:00 a.m and lasts for [28:59] approximately 15 minutes and the pickup occurs around 3:55 and again lasts for [29:05] around 15 minutes approximately 60% of the families rely on the provided busing [29:11] that is uh provided through a contract through a private busing company that's [29:16] a little different if council remembers from Math and Science Academy who receives busing support services from [29:21] the South Washington County School District math and Science Academy privately contracts for their bus [29:28] services for the 60% of their families that utilize that the remaining 40% do utilize their own transportation to get [29:34] to the school a conditional use permit again is required tonight the findings of fact are identified for a conditional [29:41] use permit in section 2443 i will not go through those individual findings but they are within the packet for council [29:49] review the uh utilization of the building would add an additional 300 to 400 students to [29:56] bring the campuswide total to between 12 and,300 students currently the building [30:03] is the 8147 building is a multi-tenant commercial building and the proposed [30:09] acquisition would allow for entire control of the overall campus which was [30:15] what was originally envisioned when Globe College developed the site u in [30:20] 2006 and opened in 2007 the applicant does intend to utilize the [30:26] entire building over time but some of the existing commercial businesses are identified to remain and they would [30:33] likely remain until 2031 several of the leases will uh terminate prior to that [30:39] and as each lease is terminated the school will begin oper would would begin [30:45] operation within that area the areas in red on the screen is the areas that the [30:50] school proposes to begin operations in August of 2025 because there are not active leases within that location the [30:57] areas in red total approximately 15,000 square feet or about half of the school building [31:05] eric just while you're on that map can you just explain the grade areas because I'm like like sweet 150 is that like the [31:13] whole thing that's great i'm just a little confused yep this whole area is the suite got it yep the same with some [31:20] of the others okay got it access to the site is provided off of Globe Drive which is a private drive that connects [31:27] with Wooduck Drive and Hudson Road it has four access points into the parking area that serves the three existing [31:34] buildings the graphic on the screen shows the parent stacking area that has [31:41] been created and is proposed as part of this use there is ample stacking that [31:47] has occurred um since the start of leadership academy staff has worked closely with the user there have been [31:53] some challenge historically but the administration has done an excellent job in creating different uh mitigation [32:00] steps to really address the parking issues within this area and staff believes that over time as this becomes [32:07] a single use those mitigation steps will become even more impactful one of the [32:12] other points to highlight as it relates to the traffic standpoint is the applicant is proposing a staggered [32:18] pickup approach which will break up the intensity and that will have a significant impact um on the uh [32:26] operations especially during the PM or evening pickup time where across Woodbury we see some challenges with [32:32] parent pickup but the staging is really an area that we believe will have a significant impact the concern if that [32:39] was not appropriately handled would be traffic backing up into Hudson Road or [32:44] uh into onto Wooduck Drive we did see some early traffic backing up into Hudson Road that has since been taken [32:51] care of uh the latter part of this year and we anticipate based on the plans that they've submitted for that uh that [32:58] issue to continue to be uh resolved parking for the application does meet [33:04] city code requirements that are identified in the zoning chapter chapter 242 [33:09] uh the existing site provides over 285 parking stalls to exceed the ordinance requirements for the different uses on [33:16] site which are elementary school junior high and high school uses [33:22] within the planning commission staff report and in your packet is a concept plan the area shown on the green is not [33:29] in front of council this evening to approve the design of but for visibility and transparency purposes we felt it was [33:35] important to identify that there is future expansion contemplated by the school that would include additional [33:41] gymnasium and classroom spaces in advance of that there would be review by both the planning commission and city council to identify that the site and [33:47] the details meet the city code requirements as well as any traffic or other issues prior to construction [33:54] activity a neighborhood meeting was held on May 27th 2025 with one planning [33:59] commission commissioner in attendance and the planning commission did review this application at its June 2nd meeting [34:07] and Marcia Kennedy is here with the planning commission liaison report great [34:12] marcia would you like to come forward hi [34:19] thank you mayor and council members i am Marcia Kennedy from the planning commission here to report about our um [34:26] June 2nd planning commission meeting where we reviewed this um the command the planning commission's questions to [34:33] the academy centered on the traffic of course and the impact of the traffic [34:38] flow and the and the traffic on on campus and on student safety the traffic [34:44] flow currently does um the the situation is very unique because with the [34:50] expansion building we will be the school will be sharing space with commercial re [34:57] retail for up to six years and so that that yields some um challenges and and [35:03] opportunities both so we we started with the traffic of course the traffic might [35:09] be impacted with some of the older students as they get their driver's licenses the first couple of years of [35:15] course um as we understand it and the school will explain well probably better than I um the students now in the school [35:23] now will age out from the ex from the current buildings but with this expansion they'll be able to move into [35:30] the higher levels still on the same campus the commission was very pleased to see that this possibility that the [35:36] school would be able to use the whole campus but as those additional drivers in the upper grade levels begin to drive [35:43] um the school focused on that even now and so they have a plan a strategy and a [35:49] plan um and so um to use the different areas of of parking etc um they didn't [35:55] think that would be a problem but they weren't ignoring it either the possibility of having additional buses [36:01] for the additional students 60% of the additional 300 to 400 students um will [36:08] need additional buses so that that was considered and discussed as um it would [36:13] be mitigated somewhat the teardrop area on the left hand side of the screen is where the buses um co uh collect and I [36:20] was able to see that last Monday when we parked across the street and saw the the um exit for the school so it was very [36:27] educational but that staggered um uh release time should help with the buses [36:34] leaving and and maintaining that area excuse me the student safety was really [36:40] a focus for the for our examination students transitioning between the current school built and the expansion [36:47] classroom buildings especially at the beginning and end of the day as they are released from those main buildings and [36:54] that I think is uh the school has a strategic plan for that and secondly [36:59] utilizing the current sidewalks rather than moving through the parking lot um was um was a particular focus um then [37:09] security in the building especially since the building will be sharing the space with commercial retail um [37:16] businesses and clients and customers the the commissioners actually were very positive about this because of the [37:22] possibility of eventually collecting all on one campus um we see great advantages [37:28] for that and um the motion to approve included a condition which which reads [37:34] uh a condition that staff work with the applicant to consider adding an additional sidewalk between the current [37:41] existing sidewalk on Globe Drive to the main entrance of the proposed classroom [37:47] expansion building or alongside that what's what's the bottom side of the [37:52] blue area and Eric's going to highlight that that's the area where we excuse me [37:58] thought a sidewalk dedicated to transitioning students could be included um I will say that um Commissioner Cho [38:06] our one of our student um commissioners did comment that it was um uh not the [38:12] best uh how did he put it was not particularly pleasant to transition during the winter or in the hot of the [38:19] of the summer so he he's just asked them to consider that as as a student himself [38:25] the motion passed unanimously with six commissioners present and one absent [38:31] right okay thank you Miss Kennedy thank you appreciate that i don't appear although it's come some I [38:39] don't appear to have a green sheet on this topic from anybody no okay and Ashley anybody online okay then I make a [38:45] motion that we close the hearing i'll second motion to second any further discussion hearing none all in favor i [38:52] any opposed no okay so I'll open up to council members now for questions and comments [39:03] i have a question um you had said at the beginning uh of the year or the school year that there was some issues backing [39:10] up onto Wooduck and then Hudson Road and it has been alleviated [39:17] what we don't want is another um issue going forward here with the expansion of this so two questions are we confident [39:26] this is not going to have an impact out onto um the residential and then the main road out there and how are the [39:33] businesses that are now sharing the expansion how are they uh with the uh [39:38] school expansion on this uh thank you Council Member Wilson um I think we [39:44] would I would start with condition of approval number five that does require a traffic management plan be approved by [39:50] the city that traffic management plan is really important because it not only memorializes what's on the screen which [39:56] is their initial plan but it also requires them to have strategies if it's not working so we're being very [40:02] proactive in case and a commitment that they address issues that arise so this [40:07] is a long-term commitment they have a track record to uh work through issues [40:13] as they occur they might like many other schools within the community saw an [40:19] increase of parent drop off they were able to mitigate that by making operational changes on site and they [40:28] significantly solved the the issue um I think as it relates to the businesses um [40:35] we the applicant was very proactive in having conversations with the tenants within the facility some of the of the [40:42] applicants for instance uh the spine clinic is is relocating at their own want to city place that was in front of [40:48] council recently um there will be needing to be coordination and clear dialogue throughout the process there [40:55] will be a staff member on site at all times within the uh within the second [41:00] floor reception area so that person will certainly help mitigate any issues that that might arise there also is dedicated [41:07] parking areas that are identified um right now there's signage for instance for the daycare use that's already [41:13] installed if more signage is needed that would be certainly something that would be uh easily addressed um generally [41:21] speaking this area has been free of any parking issues and as the tenants move [41:28] out that's at the same time when the expansion of the school age drivers are [41:33] anticipated to be but it's something that will need to be monitored and controlled and what is the blue on the [41:39] parking that's that's the area for the parents who want to come in and have their students pick up in this area [41:45] versus sitting in the Q- line um some want to go into the facility to pick up maybe some activity so a [41:52] dedicated area where that activity can occur in a very coordinated fashion [41:58] so with that um the couple of my questions were so right now there's no identification about dedicated student [42:05] parking yet because the thought process being that the students there aren't driving quite yet and that those [42:11] students won't get enrolled still for a period of time okay that is correct any sort of thoughts where that might be [42:18] i would anticipate the student parking to be in this location in close proximity to the exit okay and then um [42:25] two other quick things um one I think still just about parking in the neighborhood on Wooduck in the [42:31] neighborhood near there given what we've gone through in other neighborhoods are [42:37] we able to be proactive are those areas and those um neighborhoods no parking [42:43] possibly like do we have signs for no parking on the streets wooduck wooduck is a an MSA roadway so there would not [42:50] be parking permitted along Wood Wooduck Drive it' probably be pretty far if you It's a [42:56] fairly long distance i wouldn't anticipate but we have now some tools [43:02] that we've utilized at Woodbury High School and we anticipate using at math and science and if that issue were to [43:09] arise we don't anticipate it based on the distance but if it were that we would be able to use some of those [43:14] I mean if they're smart they're going to go park it like Cabelas across the [43:20] U um and then one other just quick question just from a logistics um I don't know if the applicants here or the [43:26] school is that I'm assuming by the end of the day or whatever is like all the students will be back to that parking or [43:34] pickup is happening at one place that is the that is the intention yes okay [43:41] okay those are my questions any questions Donna i will make comment only [43:47] that um I attended the planning commission meeting and I was impressed [43:52] with um WLA Woodbury Leadership Academy and how well prepared they were and [43:59] proactive they have been not only for today but for their future plans into the leases that they want to purchase [44:06] this entire property they were very well prepared that's great and I just for my [44:12] it's fascinating just to see how this was an educational campus that was set up originally it's gone through some [44:18] changes but it's you know returning back to that so just interesting to see if as we do development and redevelopment and [44:24] additional development um yeah it's a great location for this here [44:31] all right well I will move uh make a motion to uh approve the conditional use [44:37] permit uh via resolution 25-126 a resolution adopting findings of facts [44:42] subject to the cons conditions outlined in council letter 25-164 second motion second any further [44:49] discussion hearing none the roll call please council member Stafford I council [44:55] member Wilson I council member Santini I mayor Bert I that passes so if anyone's [45:01] here from the leadership academy are you out there congratulations on that step now we have one more open hearing and [45:07] that's all the the big piece of the financing and Jamie is here to talk about the request for conduit bonds the [45:12] hearing is now open welcome Jamie thank you mayor thank you council members [45:17] um so this next public hearing is public is a piggybacking on the one that we just have for the conditional use permit [45:24] and this one's related to the public financing piece um so WLA Woodbury Leadership Academy is [45:31] requesting the city issue approximately $18 million in both taxexempt and [45:36] taxable conduit revenue bonds uh these bonds are going to be issued as additional bonds under the terms and [45:43] agreements of a 2021 issuance that we made I believe for the gymnasium [45:48] expansion of the existing site um I won't get into the proposed use of [45:53] the funds because we just talked about that but it's essentially going to be used for the renovation of the new [45:59] expansion location adjacent to their current location so you can add grades 9 through 12 [46:06] and then uh we always like to reiterate that conduit debt is not debt of the city the city is not responsible for [46:13] repaying this debt and the bonds that are issued are solely responsible to be repaid by WLA and any business issues or [46:21] non-payment is on WLA not the city [46:27] so staff's recommendation tonight is that city council adopt resolution 25-127 [46:33] a resolution approving conduit bonds for Woodbury Leadership Academy and I [46:38] recently found out that we can have much shorter titles for those bond issuance resolutions so they don't [46:46] paragraph some improvement there because yeah otherwise they get really long council member Morris is here just still make them really yeah thank you for that [46:54] okay I don't see any green sheets for this unless I'm unless it's been mislabeled so with that I make a motion [46:59] that we close the hearing second motion second any further discussion hearing [47:04] none all in favor I All right the hearing is closed and now open up to council members for comments and [47:11] questions one one clarification question by issuing these bonds it does not [47:17] affect or does it um our the city's ability to do projects in the future [47:24] issuing bonds no this uh this is a unique offering that [47:30] we're able to do these conduit bonds not all cities can do this but we have the ability and we um don't do them often [47:36] but we've done a few in the last couple of years so we've been through this a lot as council we're kind of used to it [47:41] so there may not be a whole lot of questions i also we did recently have a [47:47] similar school that did the same thing and I always just like to state it for the record for the public if you're not [47:52] aware that charter schools do not receive our portion of locally local property taxes um so I think sometimes [48:00] if people are watching and they think we're allowing sort of the issuance of this bond and it's going to add um from [48:05] a property tax standpoint it doesn't so charter schools do not receive the portion of uh any of the um school [48:12] districts uh local property taxes that you all pay on your tax bills so and [48:17] then just to piggy back off the issuance of these bonds through the city we are just a conduit so it it has no impact on [48:25] your property taxes whatsoever it's only the leadership academy all fees associated with issuing them is paid by [48:31] the school so the city is not paying anything we actually collect a fee by issuing these bonds so [48:37] It's good to reiterate all that well we don't normally have so many people in the audience to although we may have [48:43] been through it somebody might be tuning in for the first so um I'll move to adopt resolution [48:49] 25-127 a resolution approving conduit bonds for Woodbury Leadership Academy second [48:55] motion a second any further discussion hearing none roll call please council member Wilson I council member Santini I [49:03] council member Stafford I mayor Bert hi that resolution passes so [49:09] congratulations Woodbury Leadership Academy very exciting to see the work being done yeah thank you [49:16] okay we'll now move on to our third um public hearing for the night this is the 2026 roadway rehabilitation project [49:25] and Colton is here from our engineering team along with Mike to talk about this [49:31] project uh this is typical we go through this almost every year we have roadway projects and it's preparation work for a [49:38] project for next year but uh Colton why don't you share with us what you have to say uh yes thank you mayor and members [49:45] of council uh so the purpose of this meeting tonight is to hold our uh public [49:51] improvement hearing we're also looking to approve the preliminary reports for the project order said project select [49:58] our consultant um order the plans and specifications and then authorize preparation acquisition and if necessary [50:05] the condemnation of easements the map here kind of uh showcases the [50:11] project area for this project um the areas shown in red represent the different neighborhoods that would be [50:17] having the improvements um those neighborhoods are the Ridgegate Straits Farm Woodbury on the Park Overlook Point [50:25] and the Boulder Ridge neighborhoods um these are bounded by the roads um Tower [50:30] Drive kind of down the middle aptton Road that's further north and steeple View Road that's also on the north end [50:37] and then the section in blue is a section of Afton Road that's also going to be part of this project um that is [50:42] bound between Tower Drive and Radio Drive um and so we have identified these [50:47] as need for improvement and we'll go over those improvements in the next slide [50:53] uh the general project scope for the project includes pavement removal and replacement um spot curb repairs minor [51:00] utility repairs drain tile installation uh sections of sanitary sewer and water mane realignment um some repaving of the [51:08] existing trails in certain park areas and along Aptton Road and connecting an existing trail gap that is on Aptton [51:15] Road near Radio Drive here are some images of the condition of the roadways [51:21] in the neighborhood areas uh we tried to track the conditions of those roadways [51:27] using a pavement condition index um ranging from 0 to 100 100 being the best [51:32] um we've identified that the neighborhood roadways range from three to 82 with an average um index at 54 um [51:41] the city strives to have their roadways at a level of 70 or higher um so with it [51:48] being at an average we've rec recognized that it's in need for those improvements [51:53] and Aptton Road is in a similar situation where it ranges from 4 to 70 [51:59] at that index with an average of 31 um so again another reason why we are [52:05] looking to make these improvements um to date we have done a good amount of [52:10] public engagement um starting last year in 2024 we've uh reached out to residents with a combination of letters [52:17] and questionnaires looking for feedback um from the community we have also [52:22] worked with uh engaged with the council numerous times in 2025 on some of the [52:29] pedestrian improvements that we are recommending um on top of that we have also been engaged with the neighborhood [52:35] in neighborhood meetings and also on one-on-one uh meetings on site to [52:40] discuss any questions that they have so to go into just a little bit of [52:47] detail on that Actton Road trail gap uh wanted to bring this back up um as you [52:52] can see here in this little circle in blue this is the recommended trail gap that we would like to close um we have [52:59] this identified in our 2040 comprehensive plan and also it follows [53:04] the direct directives that we have set in the safe streets and roadway for all [53:10] action plan um this is an 850 ft gap that's missing in our trail system and [53:17] what we are recommending is to narrow that roadway from 32 to 24 ft in order [53:22] to allow an 8ft wide trail with [53:28] um sorry I didn't mean to interrupt we usually do 28 ft so 24 ft that's correct okay we'll talk about that later keep it [53:34] sorry Colton oh good uh we'll be narrowing it from 32 to 24 ft so we were able to um in uh construct an 8 foot [53:41] wide trail with that 5 foot uh wide shoulder this allows us to um mitigate [53:47] impacts to uh residents and properties um and then able for us to kind of [53:52] manage the city utilities and also private utilities in the area um taking those into consideration and um and part [54:00] of this too we have also reached out to these residents with letters and we were able to meet with a few of these [54:06] residents to kind of talk about what those impacts would look like um received some pretty positive uh [54:12] feedback and conversations in those meetings so that was nice to have [54:18] and then I also mentioned some of the drain tile installations that we'll be doing uh city staff and residents have [54:26] identified that there have been some drainage issues and drainage concerns in these neighborhoods um with that being [54:34] brought to our attention we have um taken some time to kind of look at what the conditions are and see what type of [54:40] solutions that we can do to mitigate those and with that we are kind of [54:45] recommending to install a drain tile system that allows residents with active [54:50] sump pumps that are discharging into the streets an ability to connect into the city's infrastructure um this has been [54:57] something that we have done historically in other neighborhoods in recent years [55:03] with similar issues so this is one of the ways that we are able to try and um [55:08] provide a solution for those residents and then here are just a few pictures of [55:14] some of the conditions out there in those neighborhoods um as you can kind of see all the water that's discharging [55:20] is um causing damage to the existing roadway infrastructure causing potholes [55:25] and causing making slip slippery spots these are running 247 [55:31] um spring summer fall winter and so it's been brought up to our attention that it's caused some issues so [55:40] to talk a little bit now about the funding sources uh we are have an estimated cost of $8.8 million to uh do [55:49] all this work and we have an estimated $2.2 million worth of assessments um for [55:55] this project which comes out to about 25% of the total project cost um the [56:00] remaining 75% will be um paid for through the distribution of different [56:06] city funds that we have allocated for this type of work and then to kind of talk a little bit [56:12] about those special assessments for some that don't know um a special assessment [56:18] is a charge that is imposed on properties for certain improvements um we use this the city uses this as a levy [56:24] to help finance and partially finance projects that are receiving um benefit [56:30] with the improvements u when it comes down to the payments those would not be required until we [56:38] come to the assessment hearing um with this being a public improvement hearing that wouldn't be until 2026 um at that [56:45] time there would be a 30-day no interest payment period where residents will be able to make those payments um otherwise [56:51] there is a payment plan that could be done over 15 years through their um taxes that would start in 2027 um and [57:00] with that there would be an interest rate that would be determined uh prior to that assessment hearing um and it's [57:05] based on a number of factors including the city bond rating [57:10] now to kind of cover the estimated assessments that will be expected on these properties um in the residential [57:18] areas they'll have a slightly different assessment um the single family homes are estimated to have a $3,700 [57:25] assessment and in the multif family homes which would be town homes or forplexes apartments um they are seeing [57:32] a um assessment of $2,500 roughly and then with some of the utility [57:39] improvements that we are making um there are 14 um parcels that would have a [57:45] additional utility service charge of $3,100 um for those improvements and then um [57:51] can you just clarify real quick that's for those properties with the drain tile issue no this is not the drain it's not [57:57] that okay can you explain what that is then yes so [58:03] there are some utilities that are in a not so great area that we have [58:10] identified that are in need of realignment so that is easily accessible [58:15] for our public works department in case of failure and to avoid impacts to um [58:21] residents and to the existing infrastructure and um [58:26] and just landscaping and so that's being assessed to the homeowners then [58:32] yes well yeah so um based on the assessment policy so these are the um [58:38] water and sanitary services so um we're doing some realignment of water and [58:43] sanitary services and based on the assessment policy um if a service is replaced the 50% of that service cost is [58:49] assessed to the property owner okay we can ask more questions later okay [58:56] okay keep going and then uh Aptton Road uh also has some slightly different assessments it ranges from $4,700 to [59:04] $9,400 um this is based on the uh sizes of those single family properties um and [59:10] then the artist senior living building is also expected to have an assessment that's roughly $24,000 [59:17] or $25,000 and then the commercial and public semi-public properties that are on this [59:23] project site have an assessment that ranges from $13,000 to just shy of [59:29] 50,000 and this can also be seen on our city website in the preliminary reports [59:36] and then this map helps highlight um all the projects that are or all the properties that are having those [59:42] assessments um and to kind of help us a little bit too these properties here in [59:48] the dark shaded blue boundary are the ones that would be receiving that um that utility [59:56] that utility assessment so the proposed schedule that we have is [1:00:03] um we're looking to try and open bids in January of 2026 uh following that we [1:00:08] would be um engaging again with residents in another neighborhood meeting before following up with an [1:00:13] assessment hearing tenatively planned for March um after that we would go into [1:00:18] construction and then have construction start in May of 26 and then go through the construction season till October [1:00:27] so there's a lot that we talked about um so the recommended actions that we are [1:00:35] um asking council tonight is to hold that public improvement hearing and then adopt the resolution that would order [1:00:42] the project approve the feasibility uh report select our consultant authorize [1:00:47] the preparation plans and specifications and then authorize the preparation and acquisition of easements um do want to [1:00:55] note that with this public improvement hearing we would require a supermajority vote of four out of five uh council [1:01:01] members in order to um continue on to design um so wanted to make make that [1:01:07] note mhm and then so with that if anybody has any [1:01:12] questions and wants to contact city staff um you can contact me on uh with [1:01:19] my email or you can also sign up for u intouch updates with woodburym.govindouch [1:01:27] so that that's my presentation all right I'm going to hold off on questions and allow some of our public to speak and I [1:01:34] just need some clarity on these green sheets because it's not clear so uh John Johnson I got yours is the first one in [1:01:39] my pile and we're talking about Afton Road so I think that is this project okay mike Moore you have assessment [1:01:46] estimates and damage from last project so is that this is that this project [1:01:51] okay because we're talking also about wood lane then Karen Bowman you just have roadway so is that this one or is [1:01:57] it It's this one okay so there's three of you and then Tom Sedlac I have you just for the wood lane which is our next [1:02:03] hearing okay oh and this is for Natalie for current this current one okay so now [1:02:10] um I just I'll share a few things as we because when I I first didn't read this whole thing because we only had one but [1:02:17] now um we we do allow a total of 30 minutes for all of the public to speak [1:02:23] so essentially you all would get basically seven minutes each if you need to take it if you don't need to take that much everyone appreciates just [1:02:30] being more concise that's always nice um so we'll have you I'll call I'll call [1:02:36] you up one at a time please state your name and um your address for the record and then share with us with us your [1:02:42] thoughts um just I I think you all seem like you're very respectful group but I'll just state that please refra [1:02:48] refrain from applause or expressions of emotion whether in favor of or opposition to any particular application [1:02:54] or argument inappropriate language outbursts or criticisms aimed at individuals or groups are not allowed so [1:03:00] again we look like a pretty respectful group so with that um John Johnson please come forward state your name and [1:03:06] address for the record [1:03:12] john Johnson from 8348 Aftton Road i have the privilege of being the one with [1:03:18] the longest new trailway in my front yard but and these two gentlemen came over walked over to my house a couple [1:03:25] months ago and helped me out a little bit but all they did was get me more questions and my biggest question is is [1:03:32] that road that trailway does it have to be on the you're you're going to have a [1:03:38] spot between the curb and the trailway why couldn't [1:03:43] it be just like the ones farther to the west farther to the west on Aton Road the trailway comes right up to the [1:03:50] roadway and that would help me out a little bit and the reason I'm concerned about that [1:03:56] is you're going to move the uh the the [1:04:02] electrical pole now I'm still thinking why didn't we put it underneath the ground if we're going to take it down [1:04:08] anyway but if we have to move the electrical pole I believe the electrical pole is going to come 8 foot further [1:04:14] into my yard which is going to first of all hinder my driveway a little bit and [1:04:20] second of all it's going to be right under a tree and that tree is half of [1:04:25] that tree is essentially going to have to be trimmed down so I'm wondering what can be done with that um and then [1:04:33] there's an interesting one uh who's going to be responsible for snow [1:04:39] removal on that trailway in the wintertime [1:04:44] is that is that the homeowner is that or am I going to have a wonderful city employee drive through there every time [1:04:52] it snows and then uh what is an eru [1:05:01] because that assessment had two different things one was one eru and the [1:05:06] next assessment was two erus so those are my questions okay great thank you [1:05:11] i'm going to go ahead and take these and since he had several we'll take them right now rather than listen to everyone else first so um I think the first one [1:05:19] I'll take one of them because it's an easy answer the snow removal on the trail will be done by the city because it is a trail and those big black top [1:05:26] eight or 10 foot wide trails the city does maintain so you're off the hook for [1:05:31] snow removal well unless they throw all the snow onto my wonderful evergreen trees [1:05:37] [Laughter] let's pray for little bits of snow and then there's not so much throwing of the [1:05:42] snow but um that's that's that doesn't work i was hoping that was it but thank you okay yes um who wants to take [1:05:49] electrical pole and and and Yeah go ahead that's I can take that so I have a [1:05:56] image here that I can pull up on the screen to kind of show the recommendation that we have um with us [1:06:04] recommending the narrowing of the roadway um that distance and providing a boulevard we are actually able to [1:06:12] relocate those power poles and move them closer to the roadway itself keeping it away from the property okay so it'll be [1:06:18] it'll be on the road side of the correct okay okay wow okay we got two good answers okay now [1:06:25] Now let's talk about why the trail has a boulevard between it instead of being straight along the roadway as it is [1:06:31] further to the west because I've noticed that as well yes so in this situation [1:06:37] since we wanted to try and take into consideration um snow storage um these utilities and trying to keep them as far [1:06:44] away from the resident's property as possible um keep if we were able if we were to put [1:06:51] that trail on the back of curb uh we would not have a suitable place for those power poles to go and that helped [1:06:57] a lot just the fact that it's going to be the power pole will be on the road on the road side of there that'll help me [1:07:03] tremendously yep so that was part of it as well um [1:07:09] and it is also a very it's adds a level of safety to have that boulevard for [1:07:14] pedestrians right so they aren't as close to um oncoming traffic so that's [1:07:20] another one of the reasons why we had the trail that way okay and then the ERU oh yeah [1:07:26] who would like to take that one yeah I can take that one so um based on [1:07:32] the assessment policy um an ERU is an equivalent residential unit um and that [1:07:37] applies to more unplatted parcels which there's a handful of those on Afton Road um basically what it's what it does is [1:07:44] it um assesses based on the number of potential units could be built on a lot and so that's broken out in the [1:07:50] feasibility report um so if you're curious what your ERU would be um we've [1:07:55] got the feasibility reports here that we could show you to you okay i'll I'll get you later yep thank you great thank you [1:08:02] okay I think we got all those questions answered um Mike Moore [1:08:08] and just remember name and address for the record well thanks for having me this is my first meeting I've been near [1:08:14] I'm at 7720 High Point Road which is down on the end of the Ojiway Park there [1:08:20] um got a couple questions um first of all I don't know when it happened or how many years ago it was but we had some [1:08:26] construction done by the city out by the on tower and High Point right by the [1:08:32] monuments there and somehow the sprinkler system got cut and the electrical got cut so we got no no water [1:08:39] for our sprinkling and we got no electrical for the signs and what I was just in the monument area in Yeah in the [1:08:46] monument area it's you know north south tower drive so it went across High Point okay somehow they got cut where we did [1:08:52] some work there okay um my question is only because I wasn't involved when it [1:08:59] happened we had another person in our neighborhood that was in charge of it and I think he kind of dropped the ball and so we never got an answer if it was [1:09:06] the contractor if it was the city or if it was our responsibility as a neighborhood and uh we just want to get [1:09:14] it fixed one way or the other if we know as a as a neighborhood we got to pay for it we need to know that we need to find [1:09:20] out who to get it fixed with so I last I heard somebody from the city was on it [1:09:27] and they were talking with us and it went back and forth and it kind of got dropped so I don't know where it is [1:09:32] number two it's been asked by a number of the people in my our neighborhood could we get a little break on the [1:09:39] assessment because the city uses High Point a lot they're coming down through a lot of trucks a lot of lawnmowers [1:09:45] coming down there going down the path in the OJ way park so I think we get a high [1:09:50] use of uh city vehicles coming in and out of there a lot i mean there's there's a couple a day every day i [1:09:57] shouldn't say every day but you know you know what I mean it's it's quite often so we feel a little bit of that wear and [1:10:03] tear could been from the city vehicles if that makes sense okay thank you um it [1:10:10] seems like we had a lot of questions on faces we don't we have to do some research and investigate this monument area with or does somebody know [1:10:18] something about it um I I turned to Mike cuz I thought he might be ready to answer oh okay but if you're not I can [1:10:24] answer as well yeah mayor members of the council um so in general the city's had [1:10:30] a practice when there is irrigation lines or electrical lines that are within the city rightway it's the [1:10:36] responsibility of the property owner to relocate the those before construction so if the contractor cut them even [1:10:42] though it's might be unintentional it would be the responsibility of the HOA or the property owner to repair that [1:10:49] okay that I understand that as a homeowner I probably know where my sprinkler lines are and my electrical [1:10:55] line is but as far as when that thing was developed I had no idea where the electrical was and I can do locate i [1:11:02] know how to locate but I don't think that was ever done so we wouldn't have been able to tell you hey we need to move this until we got them cut is there [1:11:09] an HOA in that is that there is an HOA okay so would we have is is that something we communicate with the HOA [1:11:15] then or how do we handle that yep we can do that if there's a concern but at the end of the day it would be the [1:11:21] responsibility of the HOA or the So okay and that leads me to believe [1:11:26] that maybe we need to when you come in to do this re redo the the the asphalt [1:11:32] maybe that's the time we get somebody in there to fix the lines while you got it tore up right yes rather than us trying [1:11:38] to tear it up now and fix it we can wait till you tear it up and then we'll fix it but uh in in the case of the the [1:11:45] break on assessments historically the city has not done that and the reason why is the roadway system is meant to [1:11:50] distribute the traffic um there are city vehicles but uh by and large in terms of damage to the roadway um the vehicles [1:11:58] the city uses mostly you know uh park equipment uh threequarter ton pickup [1:12:04] trucks those type of things uh have minimal damage to roadways in neighborhood roadways the vast majority [1:12:09] of the damage is just due to age and wear and tear on the main roads the bigger roads uh 18 wheelers are almost [1:12:16] equivalent to about 100,000 passenger vehicles and so that's really what causes the damage so um we typically [1:12:23] have not given breaks on assessments the assessment policies was meant to be fair in terms of what is the benefit to you [1:12:29] as a as a property owner um in in order to to sort of determine that payment that's why we look at a combination of [1:12:37] factors both calculating on a residential equivalent unit and 33% of the cost or the benefit analysis [1:12:43] whichever one is lower um and all of those factors are accounted into the equation and so I think as Colton [1:12:49] mentioned 25% of this project is funded through assessments 75% is funded [1:12:55] through the rest of the property taxpayers of the city of Woodbury sure okay yeah thank you thank you yeah i'll [1:13:01] just just to clarify that whole um assessment or the the policy city [1:13:07] council established a policy many years ago and we follow the policy so anything that when it comes to assessments and [1:13:12] how we do things it's all written and as as Chris said all they're doing is following the policy so we can city [1:13:19] council's responsible for setting that policy they're then responsible for carrying out the guidelines that are [1:13:25] written in that policy so um thank you for sharing that uh Chris um next two [1:13:31] people I'll bring you up i don't I don't always stop the um open the open hearing the public hearing to answer questions [1:13:37] and specify things i did the first two because I think we're able quick answers i'm not guaranteeing the next two do [1:13:42] that we may close the hearing before we're done but that said Karen Bowman you are next [1:13:47] and you've been here before so you knew the routine here i'm Karen Bowman 7894 Dunore Road and um council and mayor um [1:13:55] I I'm here again about the beauty of Woodbury because it's lacking and especially when these projects get done [1:14:02] so I right now I walk uh on you know I'm I live in this development um off of [1:14:08] Dunore Road but I walk steeple viewberg um and so when I look around uh at the [1:14:15] project that was just done for Royal Oaks and that whole steeple view Queens uh you guys got to go take a look [1:14:21] because the whole steeple view trail they put in they laid that brown I don't know what you call that brown seated [1:14:26] stuff but they laid that down and um it grew nothing and of course you know winter came and it just did nothing and [1:14:33] then um they have come out and laid more but this is what they did the weeds are this tall they laid this brown seeding [1:14:40] over the top of a weed do any of you believe a grass will grow on top of a weed i I don't think it does so uh as we [1:14:49] walk it we look at these weeds and we go "God look at the pretty flowers they gave us." So what I'm requesting is that [1:14:54] in this project we are an HOA in a large part of this area we do not want to have [1:14:59] to fix our grass because you guys tore it up and then left it as weeds so if you could please drop sod or you have to [1:15:07] continue that project until we have our grass back because there is no reason we should have to put our money out to put [1:15:14] our grass back into our development so that's what I'm requesting the only other thing I would like is if you could [1:15:19] go over the addresses that are that extra utility we have a lot of confusion in our neighborhood so I don't know if [1:15:24] you could give some addresses those little pictures do nothing so uh that's all I have but I I just want to be [1:15:32] because if you look at Montros if you look at uh where the gold line went they're all weeds this whole city is [1:15:38] turning into nothing but weeds and you guys take a look because I don't think you do and um we need to beautify this [1:15:44] neighborhood when I moved in there was flowers everywhere and stuff so we really are doing a crappy job of what we [1:15:49] look at when we walk around here so thank you thank you Karen okay and Natalie Lind [1:15:57] with your cute little baby who's sound asleep very impressive [1:16:03] i'm Natalie Lind good evening council um I live at 2407 Windsor Lane um off of [1:16:09] tower and my big um as a mom of little 53 and a newborn [1:16:17] what are we doing for speeding and as we redo roads has there been a history [1:16:23] we've only been residents since 2021 um but is there a history of speed bumps [1:16:29] being added to straight shots of neighborhoods to slow down traffic because my kids are constantly in the [1:16:36] front yard but I am terrified as a mother of them getting hit because [1:16:41] speeders don't slow down i'm sorry I'm postpartum and emotional so um it can [1:16:50] speed bumps be added to straight sections we're the third house in from tower and people whip that corner so [1:16:57] quickly and there are lawn services often parked right there and have all [1:17:02] almost gotten hit there have been cones that have had to be put out cars teenagers adults distracted hurrying to [1:17:09] pick up kids so can we add a new practice of safety culture into these [1:17:16] roads as we are redoing them to slow down traffic um in a neighborhood that [1:17:24] is now turning over to be more young families and then my other question is [1:17:29] it's very vague for public trail rehab on the sheet which sections of the [1:17:35] public trails are being redone is it the Ojiway path because that is nothing but [1:17:41] speed bumps on the path itself coming off of the main entrance on tower [1:17:46] following the tree line into Oji boy to walk so I'm wondering if we can seek [1:17:52] clarification on that and if the bumpy section would be repaved in this current [1:17:59] cycle and then echoing the landscaping comment [1:18:04] this is going to end in October it'll most likely end in November because of [1:18:11] timelines being delayed how do we ensure that the grass that is torn up in [1:18:17] our front yard is replaced and comes back to life so that concludes great [1:18:23] thank you thank you thank you um okay that's it for Green Cheese ashley is there anybody online okay then I make a [1:18:31] motion that we close the hearing i'll second motion to second any further discussion hearing none all in favor i I [1:18:40] the hearing is now closed okay so now we'll open up more to council questions and comments and involvement from staff [1:18:46] so um staff if we could just address can we just talk about weeds and turf [1:18:52] replacement after doing project work mike you got this one [1:18:57] thank you mayor members of council um yeah that's uh certainly something that we deal with on every single project [1:19:02] it's uh an ongoing battle the the challenging thing is growing in these boulevards where they see a lot of sunlight not a lot of shade um it is [1:19:10] challenging to get turf to grow so we do write in our specifications that the contractor is required to achieve 90% [1:19:16] growth and we do enforce that and the contractor will come back and restore until they get to that 90% and um [1:19:24] occasionally it does take months and can go into the next year um and so we often do encourage residents if you want to [1:19:29] see that establish faster um it doesn't hurt to water it a little bit on your own um even though you're not required to but that would help it establish [1:19:36] faster um but it's it's a constant battle and it's just a a challenging thing for the contractor to do but we do [1:19:42] have a specification that we do hold the contractor to okay Chris I might add I think many [1:19:50] years ago the city used to use sod instead of seed and I think that brown [1:19:55] mat's called hydro seed they shoot it out with a mulch and they use a a seed mix and what they found is that you know [1:20:02] unless you're really maintaining sod it's hard to get it to establish and when it dies it becomes a really hard [1:20:09] mat of sod that ends up being weed propagation and other types of issues and so uh the city has by and large [1:20:16] switched to hydro seeding because in the long run it is more successful you don't get the instant gratification of turf [1:20:23] but what you get is a better product that tends to establish and lives for much longer as it grows in that medium [1:20:31] but to your point it's important that it gets watered so any help residents can do with watering those in and but but we [1:20:38] do go So we've got a good history would you say of going back and getting this 90% achievement yes okay all right [1:20:46] that's a promise you heard from engineering um Okay and Miss Bowman's [1:20:51] other point can you specify which units are having that utility assessment is that a list you could provide do you know it now or you can provide it at [1:20:58] some point yes mayor members of council that is a um a list that we can provide [1:21:03] um after this okay that we can get okay res great is that in the feasibility [1:21:09] report then which addresses yes it should be in the feasibility [1:21:14] addresses just it'll be under the assessment okay and then um can you just address [1:21:20] speeding speed bumps uh Miss Lynn's concern along that and uh you know maybe just [1:21:26] talk about safe streets for all and your thoughts around how all that ties together [1:21:32] yeah mayor members of the council um so this project um historically we haven't [1:21:38] had a lot of speeding complaints in this area and that wasn't something that had come up in in engagement and so um with [1:21:43] this project we don't have any traffic calming um we haven't received any traffic coming petitions with this project so at this point it's it's not [1:21:49] being included um it certainly could still be petitioned for by the property owners um if they choose to petition for [1:21:55] traffic calming absolutely um and there was a mention of the safe streets for all action plan which was passed by [1:22:01] council or adopted by council a couple of weeks ago at their meeting which is really just a an effort by by staff and [1:22:08] by the by the council that um reinforces the need for safety for all um users of [1:22:14] transportation vehicles pedestrians children um so um that's something that [1:22:20] moving forward we are incorporating into projects um can you just address if somebody [1:22:25] wanted to petition for it what does that process look like there is an application on the um city's website um [1:22:32] and um there is the contact information in this and if you wanted to meet up with us after we can give you contact [1:22:37] information okay Chris Mayor Bird I I would like to [1:22:43] say that as you know this council's evaluated lots and lots of traffic control measures to sort of change the [1:22:50] conditions of the roadways by and large uh speed bumps are ineffective on [1:22:55] roadways um people generally tend to slow down but then they tend to speed up in between unless there's regular speed [1:23:01] bumps every two to 300 ft and that's not a realistic situation there are other [1:23:06] better traffic calming measures that we can take uh by and large you know one of [1:23:12] the things about safe streets and roads for all is you know by narrowing roadways that typically helps slow [1:23:18] people down um just the geometry of making people feel more cautious they [1:23:24] have to pay more attention to the road actually makes them feel more um connected to the road so the wider the [1:23:30] roads essentially the the the more complacent people get the faster they go and there's a an opposite dynamic of [1:23:36] that okay but on this particular road Windsor Lane is it is it being narrowed no no okay it is currently 28 feet what [1:23:45] is it uh 32 feet oh it's 32 feet okay because this is simply a roadway [1:23:51] rehabilitation not a full reconstruction so the city's sidewalk and trail rehabilitation policies sort of look at [1:23:58] the feasibility of that and we would evaluate traffic calming when there's greater improvements otherwise it's not [1:24:04] cost effective to narrow all of that roadway for a lower cost improvement got [1:24:09] it okay and then can you just address uh her question about the trails near Ojiway if you know if you know I don't [1:24:15] know if that's part of this project we do trail rehab often separate but do [1:24:20] what do you know about this executive section members of council I can kind of talk about this a little bit um so I [1:24:26] will try and go back to a map image to try and help show the [1:24:31] trails that we are referring to for the um rehabilitation with this project um [1:24:36] we have two park areas that have existing trails that we will um improve [1:24:42] um it'll be the Ridgegate Park that's right over here and then the park that [1:24:48] connects over here i believe this is Timberly Park um and then some of the [1:24:53] existing trail along Aftton Road um I know uh after talking with our public [1:24:59] works department um they have their own um current plans on making some trail [1:25:06] improvements themselves and they do have Ojiway Park in their um current list for [1:25:12] the next 5 years of making those improvements um so that will be done not with our project but it'll be done in [1:25:19] with public works okay u that's great all right uh council members open it up [1:25:24] to you for other additional comments or questions do you have any i do not donna do you [1:25:31] have any okay of course you guys know I do [1:25:38] um I'm looking through the feasibility report i don't see the addresses on there so um [1:25:45] um so I the addresses will be good to know what those are and then just to um [1:25:50] clarify that I I'm trying to understand that so the city wants to realign some [1:25:57] of the underground utilities and because we want to realign it we are assessing the homeowners that are adjacent to that [1:26:07] yes so to help kind of show where the areas are as well I do have an image or [1:26:14] two images here kind of showing those realignments in question um so as you [1:26:20] can kind of see right here the existing lines that are kind of in a squiggly can [1:26:25] you just clarify too just what are the lines what's red what's orange what's green what's blue so this red these red [1:26:32] squiggles are kind of showing the pipes that are existing that we would be um abandoning in place um representing the [1:26:40] existing water line our water utility service and then an existing sanitary line that runs um underneath [1:26:48] um some mature trees um within a HOA property and also within uh private [1:26:55] property um it has also been identified in televising that there are some um issues [1:27:03] with some of the with that service which would require um repairs um in order to [1:27:08] make those repairs we'd have to have um access and with the current condition of that area access would be very impactful [1:27:15] um probably most likely requiring removal of you know mature trees and [1:27:21] just a lot of impacts to property um so we've identified that with public works [1:27:27] and found that there is a solution that we can move those to underneath the roadway in Rimley Road so that we can [1:27:34] keep the connection with our city services um this is one of those areas and the properties that would have those [1:27:42] new um services are only being affected because the pipes that are being [1:27:48] replaced are serving those homes so this single family property here to the right [1:27:54] would have that additional um assessment and then this town home group would have [1:28:01] it and then this forplex located right here would be receiving those benefits [1:28:07] and then in the second location that we are looking for those improvements [1:28:14] um a similar situation on Dunore and Havenwood Road where actually some of this u existing lines are in really [1:28:21] close proximity of households and so we wanted to move those systems [1:28:27] away from those road from those households and from the mature trees that they're also underneath and then [1:28:33] again put them back under the city roadway so that public works can easily [1:28:38] access it manage it maintain it whenever there is an actual issue and not have a [1:28:43] more you know devastating situation if something was to happen so [1:28:52] So I can appreciate that saving the trees and making it more convenient and access and I do appreciate that i'm just [1:28:59] trying to figure out how this um I don't know that we've I I've ever seen in the [1:29:06] past 10 years that I've been following road rehab projects just specific homes [1:29:13] have relocation and then certain assessments why wouldn't this be assessed throughout the entire property [1:29:19] instead of a $3,000 assessment for each home it is for the entire neighborhood [1:29:25] bringing out the big guy the big guy [1:29:31] mayor members of the council may I answer yes please uh so in this situation I think Colton alluded to [1:29:37] these pipes aren't in good condition and so they need some repair in order to make those repairs it'd be extremely [1:29:42] damaging to these sections and so one of the mitigation steps is to move it into the roadway the trunk lines which is the [1:29:49] main lines that service the whole neighborhood are paid out of the sanitary sewer and water enterprise funds but years ago when the council [1:29:57] made some decisions on their assessment policy they said when you get a brand new service a lateral from those mains [1:30:03] into your home you have a responsibility to pay 50% of that because you're getting an upgrade a brand new product [1:30:09] to your property mhm and so what Mike and Colton are doing with this is really [1:30:14] again alluding back to just following the assessment policy as it was written and did we not just do that with some of [1:30:20] the Royal Oaks didn't we have some water mane connections because some of them were failing or there was tree roots [1:30:27] going through them and all of that as well that's correct but were were those individual [1:30:33] homeowners assessed or was it an assessment a blanket assessment through the entire neighborhood [1:30:38] well Mike you can probably answer that best yeah so essentially the Royal Oaks neighborhood was different you're right [1:30:45] Council Member Wilson because um we essentially replaced everybody's services there was one property that did [1:30:50] get a different service assessment because for some reason their water and sanitary service came from different areas and so we only replaced one of [1:30:57] their services so um that is historically what we've done is we've assessed the services to the property [1:31:02] owners that are getting the specific service okay and just out of curiosity so um I [1:31:10] don't think Royal Oaks has an HOA correct they're independent is this part of an HOA like would this be something [1:31:16] where like the common properties need to share versus an individual address i don't know i'm just And I don't know [1:31:22] what But I But there must be some sort of an association agreement amongst these buildings cluster clustered [1:31:30] together or as individual buildings that would just be a question I have does anybody know that or Miss Bowman do [1:31:37] you know or do you It is our HOA and there's um we have quads and we have row [1:31:43] houses can you'll have to I'm going to I will invite you back up just because I'm curious to understand this but you need [1:31:49] to speak at the microphone yes so um so it it is our HOA that is going to be [1:31:54] affected by that and um what's hard to tell on these maps is what addresses but [1:32:00] um the we have row houses so they're you know single file and we have quads and I [1:32:06] think one area is well I think both areas may be the quads but I think some row houses along Rimbley are affected [1:32:13] too but like I say from your little teeny map I I can't figure out what addresses I've had a lot of neighbors [1:32:18] ask me oh do I have to get that much money and I said well I don't think you're but my one neighbor back here I [1:32:25] didn't think she was affected and I guess she has notes from you that she is and she's in a quad so um but yes it is [1:32:32] our HOA that's being affected by that i don't know how I don't I don't know how you would assess the HOA though because [1:32:39] this is a city project that's not a HOA project and I don't think you were going there [1:32:44] but but yeah so having the addresses would be nice to kind of figure out um [1:32:49] so Okay thanks and then just to be clear if these are if they're quads or [1:32:54] whatever they are twins or rows or whatever that's if it's a quad that's [1:32:59] for water lines that you are having to hook up so am I correct it's not one past the point and then branch off from [1:33:06] there you're assessing each one of those quads the over $3,000 because each has [1:33:11] its own line that's the question does each have its own line right yep right so yeah so we would assess each quad [1:33:17] yeah you would assess each home of the each [1:33:22] each address essentially each address because they each have an individual line servicing the home okay got it i [1:33:29] will add um to address um Karen's uh concerns Colton and Mike can share the [1:33:36] individual addresses following this meeting okay yeah that's great and again this whole we're following you're [1:33:41] following the policy there's a policy that's been written you're following the policy and that's how that's how we're doing it that's correct and this is the [1:33:48] public improvement hearing it's giving you scope and magnitude of what the assessments might cost we do have an [1:33:55] assessment hearing as Colton mentioned that'll be coming up next year around March April time frame where if you [1:34:00] still have concerns about your assessments you can work with Mike and Colton throughout the course of the project this year yeah okay yeah can I [1:34:09] just say one thing um unfortunately the hear the hearing's closed so I can't [1:34:14] reopen the hearing i allowed Karen only because she had to clarify a point but um Council Member Wilson are you I do [1:34:21] have some more i do have some more because you know the road rehab projects I struggle with um so Bolton and M we [1:34:28] authorized this project or they came up with the feasibility report and then so now we're asking Bolton and Mink to kind [1:34:34] of go forward with this at this point based on that report correct do we ever take bids from anybody else [1:34:41] other than Bolton and Mink or do we just Well I know we have I'm as far as I as long as I can remember we've worked with [1:34:48] Bolton and Bank throughout all of these projects and they have a good relationship with us but I'm just [1:34:54] wondering how do we pick Bolton and M mayor members of the council I think I [1:34:59] can answer that question so we do have a master consulting agreement pool and [1:35:05] that comes up every five years um we have a number of different consultants that we work with um and I will say that [1:35:12] the message to my team is that we need to have justification every time we hire a consultant and so sometimes we will [1:35:19] hire the consultant that is best suited for a project sometimes um depending on [1:35:25] the nature of the project we might solicit still for requests for proposals and we ask for competitive proposals um [1:35:33] what's happened I think over time is that Bolton Mink has done these projects [1:35:38] quite often and uh their cost for doing these projects is almost at this point [1:35:43] so competitive and they have a relationship and understanding with us that uh as we evaluate their proposals [1:35:50] we still look at the hourly cost compare it with our other proposals that we see receive from different consultants and [1:35:56] we typically have made the choice to go with Bolton Mink because of the familiarity with the process and the [1:36:02] fact that their costs are almost unbeatable in this realm and they have been doing it for a long [1:36:08] time and you guys have good working relationship yeah yeah all right um my my only concern is that I know it was [1:36:14] brought up in the last meeting also where um the mayor had wanted to see the feasibility report and the assessment [1:36:20] numbers for the businesses you know the um assessment amounts and there was a time when we would have updated reports [1:36:27] based on low bids you know that justified the numbers and now we're not getting those and I feel like especially [1:36:34] in properties you know where there are there is a lot of concern it would be [1:36:39] nice if we can get that so I don't know if that's a Bolton and M thing that they're just not producing that anymore for us or what it is but um go ahead [1:36:50] um mayor members of the council so I'll admit I was confused two weeks ago um [1:36:57] when we were talking about adoption of the assessment role uh that was in the packet as you see but we have almost [1:37:03] never included the actual assessment role documents in the packet and historically I've been in other [1:37:09] communities they do not either uh because it's a long comprehensive list of PIDs addresses and uh amounts and [1:37:16] some of them are very individual based on the nature of their improvements and special benefit um the discussion we had [1:37:23] with our team based on that concern that we heard is when we go to the assessment hearing again this is just the public [1:37:29] improvement hearing that we are going to include a link that will take you directly to the specific assessment role [1:37:35] in your packet and will be available on the city's website for people's viewing rather than having to come in and review [1:37:41] the assessment role at that time so that's something we're looking forward to correcting in the near future as far [1:37:46] as updating the preliminary report um several years ago we made a decision to [1:37:52] not update those reports because at those times there are preliminary report that are later factually done based on [1:37:59] the actual design all of the bids all of those types of things and all of that information is shared with the council [1:38:04] and all of the assessment is procured from that go out in the assessment role and so to save cost uh we have we [1:38:11] discontinue that because all of the information is still available in all the other formats that we have [1:38:17] so is that something both in a mink has done in the past or the city has done [1:38:22] they they used to do that um the direction was we're going to be judicious with the city's funds and not [1:38:29] update that because that information is available in other formats okay [1:38:34] um I just want to say that for transparency purposes I think it's important that [1:38:40] not only council but this the people are able to look at the report and see the [1:38:45] real actual numbers and how it plays out not just the initial feasibility report but the actual numbers i think that [1:38:51] that's a transparency and accountability issue agreed and that's why we have started we're we're making a policy [1:38:57] change to include the assessment role in the in the packet itself the assessment role that but it but that doesn't show [1:39:04] that it's not updating the feasibility report on how you're getting to those numbers correct well the the council [1:39:09] agenda packet has all of those numbers i'm sorry and all of those are influenced by the award of bids that's [1:39:14] really the biggest difference in the numbers is what did the contractor act actually bid in the feasibility report [1:39:20] it's just estimates right at that time and it's not tested by the bid environment and the competitive bids [1:39:26] that we receive just to be clear I just want I want to be clear that this is an updated feasibility report from 2021 and [1:39:32] it's updated and the red text is based on the actual real numbers and so you [1:39:38] can open it up and you can see the projected the initial and the red is the [1:39:44] actual and you can see a difference and so that's what I'm talking about so I understand that the assessment role will [1:39:49] just be here's the address and here's how much but I would like to see the process on how that we got to that with [1:39:55] the actual numbers i think that's a transparency and an accountability issue that we have been lacking for the past [1:40:01] couple years so um whether that's a bolt in a m thing or if you need direction [1:40:06] from city council I don't know why we wouldn't want to do that um it has been [1:40:12] the practice of the city up until maybe three years ago uh and I So Chris can [1:40:18] you just clarify it sounds like the what you're referring to is there was a preliminary and then a final and it's [1:40:24] showing the difference can you just clarify Chris yeah so historically if you go way back into history we did not [1:40:31] update the preliminary report and I think roughly maybe 2015 is 2016 [1:40:38] and I'm just basing that on anecdot then we started updating the preliminary report based on all those actual numbers [1:40:45] which is what she's demonstrating referring to there 2021 we stopped doing [1:40:50] that because um specifically because I requested I don't [1:40:56] think it added a lot of value and it cost money to produce that report uh we very that report showing the preliminary [1:41:03] and the and then the actual correct by and large um never had a member of the [1:41:08] public ask for an updated preliminary report generally what their concerns are is what does the project cost how much [1:41:15] is it going to cost me um all of the detail that's in the uh contracts the [1:41:20] award of bids the bid tabulation which is all available uh as we generate the council packets granted it isn't in one [1:41:28] complete package where you can bundle it up um but again if the majority of the council wishes we could certainly do [1:41:34] that it would just cost additional funds i guess the question would be who finds value in in having that and that that's [1:41:41] not something to discuss right now determine but the point being is those the numbers are would are available they [1:41:46] will be transparent they are transparent available though that's what I'm trying to say but um and and for the record I [1:41:53] as a private citizen before I was elected did ask for updated feasibility reports and did get them and I know that [1:41:59] there have been some data requests recently um by members of the community for updated reports and has have been [1:42:07] told that they're not they're not available we don't update the preliminary reports you don't update the [1:42:12] preliminary report so if one is not up if if if one's not available I can't give it to the members of the public [1:42:17] right correct then again this is the preliminary report correct the goal is that we're going to if we order the [1:42:24] project at some point we will get the we would get the project and then we would [1:42:29] actually go out to bid and then that was going to give us the numbers that gives you the the numbers and we go to when we [1:42:36] award the construction contract that's where you have the bids the bid tabulations the amount of cost for each [1:42:42] individual line item that's in there based on bid environments and then the assessment role at the same time has all [1:42:48] of the information for the individual properties and their assessments which is the actual number not Yeah so the difference between preliminary and [1:42:55] actual I don't know how valuable it is i don't know i doesn't see I actually found it extremely valuable so thank but [1:43:03] but then again I I like to read the reports but that's and that's not up for discussion in this particular project that would be well this is ordering a [1:43:10] project and this would be the time to say if the council would like to that this would be the time to say we would [1:43:16] like to see the updated numbers because the next time this comes before us will be during the assessment hearing which [1:43:22] then will be too late because I won't have the numbers to be able to go through and take a look at it and see and see what's going on chris can you [1:43:30] comment on that i don't that's not what I understand when we do have the assessment hearing we typically award [1:43:35] the construction contract at the same time so the what comes before the council is the bids the bid tabulations [1:43:42] all the numbers um we would not be able to update the preliminary report until [1:43:48] essentially that horde of construction contract occurs until you accept the bid until we accept [1:43:54] the bid and all of the bid tabulations are shown so this would be something that would typically get done after the [1:44:00] construction contract award well this one like this is 225 and we generally award the contract in uh March or April [1:44:09] it depends on February the when we go out to bid generally the best time to bid is January or February generally [1:44:17] award the contract in March or April sometimes not always but it it really just depends on the timing of when we're [1:44:23] able to get the project together and move those forward so Council Member Wilson are you asking [1:44:30] that you want to see num to possibly table this to see numbers [1:44:36] no because well there the the numbers aren't available now we have the report [1:44:41] the initial report these the actual bid numbers that come in um are then they [1:44:48] come through and they make they they make it the table here's the original report then they insert the red the red [1:44:54] is based on the actual numbers and so we don't need to table it we would just need to say we would like to [1:45:00] see an updated feasibility report and that's what I'm Is that Yes okay that's what I would like to see is that [1:45:06] something we can discuss at a workshop [1:45:14] yeah sure we can always discuss things at workshops i'm trying to figure out if we need to discuss this now um [1:45:23] Chris would you like to comment any further on the pros and cons help us out here [1:45:29] well uh the pro is for people to if they would like to see an updated final [1:45:36] feasibility report with all of the numbers the text generally doesn't change it's the numbers all of those [1:45:42] numbers are generally provided to the council during the council agenda packet in the presentation of the assessment [1:45:48] award uh the con of course is we have to pay our consultants to do those updates [1:45:54] and uh it's up to the council to decide if that's of enough value to them to to make that decision um I'm not sure if [1:46:03] this is something that is weighty enough to go to a council workshop only because you guys have so much on your agenda [1:46:08] that you have to figure out but if the council wants to give direction to staff at this meeting or any other meeting [1:46:14] between now and the assessment and award of contract of course staff will do what the council wishes can I just ask a [1:46:21] clarifying question on that i'm just going to use this report as as an example 2021 you say the original [1:46:27] feasibility report has the numbers and then when we get our bid you know you just we don't produce this [1:46:34] any longer we don't update this report but yet you know you must know the numbers because in this particular [1:46:40] report the assessment was supposed to be $118.50 per foot and it dropped down to [1:46:46] 96.44 based on the bid so somewhere in there you must have gone through this [1:46:52] and plugged in these numbers otherwise how else would you know what the assessments are based on [1:47:00] the bid so generally the assessments in most of the road rehabs are based on the [1:47:05] special benefit analysis so it isn't necessarily based purely on the bid but it's a combination of a number of [1:47:11] different factors based on sewer and water the enterprise funds and all of that amalgamation of numbers so we do [1:47:20] obviously when we write the we do know the numbers the bid tabulations everything that comes in that is [1:47:26] available right okay any [1:47:34] other questions council member Wilson what is your uh [1:47:40] thoughts about your direction with a vote on here based on this conversation based on I I have I would like to see I [1:47:48] would like us to go back to the updated feasibility reports um if we if we put the feasibility report out online so the [1:47:55] public can view it based on you know the numbers the numbers that the public is [1:48:01] seeing and got in the mail today is based on the feasibility report come March uh when we do the assessments it [1:48:09] is also based on the feasibility report an updated one with updated numbers and [1:48:15] so to say we based it off of this and now here's your new assessment without justifying or showing the numbers has [1:48:22] not made sense to me on why we haven't done that um you're right probably most [1:48:27] of the public is not interested um I I'm not going to deny that but to be honest [1:48:32] with you we sit before an empty city council meeting most weeks anyways and [1:48:40] um but that doesn't mean we shouldn't do something just because it it uh because we think most of the public isn't [1:48:46] interested most of the public isn't because it doesn't affect most of the public either it affects a small neighborhood and it's [1:48:53] amazing how people get involved when things start affecting their neighborhoods so [1:48:59] Chris can you address the special benefit analysis piece of all this and how that weighs into this [1:49:08] yes so um the city assesses the assessment policy is based on an [1:49:14] evaluation of the entire cost of the project um the number of residential [1:49:20] equivalent units erus and the 33% of the cost and so that sets essentially a [1:49:26] price per each individual single family home property and then typically we hire [1:49:32] a special benefit appraiser which is a third-party independent appraiser that specializes in this work to evaluate [1:49:38] what do they think the benefit is to each individual property based on the improvements that are provided [1:49:45] the city's assessment policy says they take the lower the lesser amount of either one of those typically with a [1:49:51] project it often is the special benefit appraisal that sets the individual assessment as Colton just mentioned on [1:49:58] this property or this project we got to 25% it's not 33% it's lower oftentimes [1:50:04] on projects we're closer to 18 to 20% and sometimes down even to 13% very [1:50:10] rarely do we get to the point where we actually charge properties based on the minimum or the 33% mhm and that's the [1:50:17] special benefit appraisal usually sets that lower we actually have a minimum assessment policy we do have a minimum [1:50:23] assessment policy and and that has been in effect for the past few years where if if a homeowner if if if [1:50:32] we say this is the amount you are going to pay this is the minimum amount you're going to pay and if the 33% doesn't [1:50:39] equal that amount we raise it to that minimum amount yes that is correct it's [1:50:46] pretty rare circumstances but that does happen and that was policy set back in [1:50:51] 2015 2015 what would be the um impact on timing if [1:50:59] we tabled this till the next city council meeting don't know if we have I don't know why we' Why are we [1:51:04] tableabling it because I didn't know if you were still wanting more oh this isn't something that can be done now [1:51:11] this is something that has to be done in next year when when the project goes out for bid okay i just didn't know if you [1:51:17] were getting to a point where you needed more from a decision standpoint nope i [1:51:23] know that this needs to be done uh once once the bids come in then this than the then it's updated [1:51:30] so you don't at this point see any problem with where we stand right now in making this decision for this project [1:51:36] let me can I just I because I like to take each of them let's see [1:51:51] so for the 2026 roadway rehab project um [1:51:57] generally I have uh voted differently when it comes to the [1:52:02] assessments and some of the projects I also have in this particular case I know this [1:52:08] neighborhood is in need of road repair um and the assessments are not on here [1:52:15] uh I'm not approving assessments i'm only I'm only saying we're going to order the project and uh go with Bolton [1:52:22] and Mink and here's the amount and the plans and in this particular neighborhood um although I'm not a fan [1:52:29] of the Afton Road um design concept I would have liked to seen the sidewalk on the other side of the road i wish some [1:52:37] homeowners would have reached out but they didn't and so therefore um to have to move all of those utility poles to [1:52:44] put a sidewalk in when the other side is vacant of utility poles um doesn't make [1:52:50] sense to me but if the homeowners are fine with it um it's and we also it's [1:52:56] their property and we also evaluated it yeah we we did from a grading standpoint well yes we also [1:53:04] and I'm not going to go back and rehash that but that was that was not presented [1:53:10] maybe the in the best way it wasn't an apple comparison either so in this particular case the assessments aren't [1:53:16] being I'm not saying yes to the assessments i'm saying yes they need roads and yes we can do both in a bank [1:53:22] with I would like to make an amendment that we um receive the updated [1:53:27] feasibility report based on the low bid numbers before the um assessment hearing [1:53:37] chris is that feasible this is an amendment to this resolution and what [1:53:43] does that cost and what what does that mean uh it's certainly feasible um I couldn't [1:53:50] tell you the cost my guess is roughly anywhere between4 to $6,000 [1:53:56] 4,000 to 6,000 okay [1:54:03] council members your thoughts about that [1:54:08] at what benefit i have a question is that are you [1:54:14] suggesting that it just be provided to council members absolutely not it used [1:54:19] to be posted out online on the city web page where the initial feasibility report is and and I would suggest then [1:54:25] that when the updated report is done that it goes out there and then replaces the original feasibility report that's [1:54:32] on our city website now but with the updated numbers i'm having a problem with something [1:54:39] council member Wilson you said was um unless it affects me I'm not going to [1:54:44] pay attention to it is it worth the cost of5 to $6,000 [1:54:51] well I I have a hard time believing that it is $5 to $6,000 only because at some point they must if you've first of all [1:54:57] if you haven't looked at a feasibility report then this isn't even going to make any sense so but they go through [1:55:04] each line item out here this is how much the water man is going to cost this is how much the sewer is going to cost this [1:55:11] is how much the trail replacement is going to cost this is street replacement okay so if we get a new bid they must go [1:55:19] through and go line by line somewhere to figure out then what the assessments are going to be so somewhere it's already [1:55:26] being done I would think um so they know that we are assessing homeowners the [1:55:34] proper amount based on our assessment policy so am I thinking that it's worth it i [1:55:42] think it is worth it i think it's already being done i think it just hasn't been inputed into this report i [1:55:48] think that there's a transparency issue i think we need to be able to go to the homeowners and say "This is our policy [1:55:55] this is how we got there and here's the numbers to do it [1:56:03] um this gets very complex and I'm feeling a little uncomfortable that we're without a council member here so I [1:56:09] at this point I'd just like to make a motion that we table this until our next meeting [1:56:15] second motion and second any discussion on that yeah I think that that's I think that [1:56:21] that is a horrible way to handle this um well we have we're missing a council [1:56:26] member all all voices are important and um so so if I miss a meeting then we [1:56:34] should just table things until I come back well when we have this much [1:56:39] discussion discussion and you know not a a an easy resolution well it is an easy [1:56:47] resolution well it's not necessarily an easy resolution resolution chris [1:56:54] mayor members of the council there's a lot of discussion here and I know I said your agenda is very packed but I know [1:57:00] for a fact there is an upcoming meeting that is going to be light on the workshop because we're removing something if the council so wishes to [1:57:07] talk about this in greater detail at a workshop with the other council member present um I would advise although we [1:57:14] don't have a city administrator at this point um that we can adj we can amend the agenda to talk about this if that's [1:57:22] the direction council is going then I would suggest that we get an estimate from Bolton and Mink how much it's going [1:57:27] to cost to do an updated feasibility report because it's my understanding that they already have do it and supply [1:57:33] it so um so so I'm surprised that uh [1:57:38] you're saying that it would be another $45,000 that that was to put it in context off [1:57:44] the cuff right completely off the cuff i just think I think we just need some additional clarification on this whole thing um And then in the meantime I [1:57:51] would hope then that the council take the time to actually look at a feasibility report and then maybe um [1:57:58] staff can supply council with the for instance the 2021 updated feasibility [1:58:03] report so then you'll have an idea of what it looked like and how the numbers got there well and perhaps again that's [1:58:09] worth worthy of discussion at a at a workshop and what I'm wondering now is if you uh you you proposed an amendment [1:58:17] if you would pull the amendment and agree that we can discuss it during a workshop then we can move this project [1:58:23] forward as written and discuss your proposal at a workshop so um my only [1:58:31] issue with that is I just recommended that this be forwarded and y'all look at it and and that was met with resistance [1:58:38] so I will not pull my amendment i won't do it all right then there's a motion on the [1:58:44] table and there's a second to um to table this this disc to table this [1:58:50] decision so any further discussion [1:58:56] hearing none roll call please council member Wilson no council member [1:59:01] Santini I council member Stafford I mayor Bert I this will be tabled and we [1:59:07] will bring this up at the next meeting we'll now move on to uh Woodlane Drive [1:59:15] Bailey Road to Wooddale Drive pavement rehab project and is this a mic you're [1:59:21] switching chairs makes me think Mike's got it and the hearing is now open [1:59:32] thank you mayor members of council um tonight we will be discussing the Woodland Drive pavement rehabilitation [1:59:37] project um so the purpose of the meeting tonight is similar to the previous hearing that we we heard um to hold the [1:59:44] public improvement hearing um and then we would ask council to approve the preliminary report order the project [1:59:50] order the plans and specifications and authorize preparation acquisition and if necessary condemnation of easements [1:59:58] so this is the section of Woodlane Drive that is included in this project area so you can see it's um the north end is [2:00:04] Wooddale Drive extending to the south um to Bailey Road [2:00:09] and um we've got this graphic here showing the 4 to three lane conversion which is also a part of the project [2:00:14] which we'll be going in a little more detail here later uh this project has had quite a bit of [2:00:20] public engagement um there have been several neighborhood meetings um this was also brought forward in a council [2:00:26] workshop um we've had um significant feedback online um with a comment map [2:00:31] and survey responses um in several meetings with um over 140 in attendance [2:00:37] in total the overall general project scope um as [2:00:42] I mentioned it's a 4 to three lane conversion from Wooddale Drive to Newberry Road um and that would include [2:00:49] the pavement removal and replacement um some spot curb repairs um minor utility [2:00:54] repairs along the corridor and then a section of water main replacement kind of on the north end um and a handful of [2:01:00] services that would also need to be replaced with that um and then some pedestrian improvements [2:01:06] so this project um is being being brought forward and is consistent with some of the policies that we have discussed already tonight um safe [2:01:13] streets for all action plan which was again adopted by the council a couple of weeks ago um and again the safety first [2:01:18] council directive um also consistent with our bicycle and pedestrian safety plan and our roadway corridor design [2:01:23] principles so just to highlight the safe streets for all um this is a newer um document [2:01:30] that was again just recently adopted and just wanted to highlight this section of Wooddale Drive that has been identified [2:01:37] um this is what we call a priority network where it has a higher um number [2:01:42] of crashes and severe crashes um and so this is kind of a higher priority to um [2:01:48] address with some safety um provisions and some some of the strategies that that um report the safe streets for all [2:01:54] report um listed was lane reduction medium barrier and closing trail gaps which are all being included with this [2:02:01] project um so the four to three link conversion sometimes we call that a road diet um [2:02:07] just wanted to give some information um for why we wanted to um provide this um [2:02:12] or um propose this project um so it provides a shoulder for bicycles um it [2:02:18] helps reduce speeds um it does we do see reduced accidents as you can see from [2:02:23] this um graph the four four lane undivided which is how Woodland exists now has the highest accident rate versus [2:02:30] the three lane which is what we're proposing is much lower um and it also relates in fewer lanes for u pedestrians [2:02:37] to cross um just as a a note most of you are familiar that the lake road project [2:02:42] that we've been doing here over the last couple years to convert Lake Road from four lanes to three lanes um the first section we replaced in 2022 um and in [2:02:51] the two years since we've done that project there have been five accidents um in the two years we I I put it as 18 [2:02:58] and 19 because 20 and 2021 were kind of co years where it was thrown off we had 14 accidents so um at least the initial [2:03:05] um feedback is that it has been positive for increasing safety on the corridor and so um we're we'll continue to look [2:03:12] for these projects some of the drawbacks that we need to consider before we do a project like [2:03:18] this is it there is a reduction in vehicle capacity obviously reducing lanes so there is some um concerns about [2:03:23] making sure we've got enough capacity um there are additional delays for vehicles turning because instead of two lanes [2:03:29] there's one lane so there can be longer queuing um at signals and whatnot um and if there is issues with circulation then [2:03:37] we it can redirect traffic to the alternate routes so we looked at all these with this project um Woodland [2:03:42] drives traffic volumes are very similar to Lake Road um and we haven't seen these kinds of issues where there's been [2:03:48] traffic diverting from Lake Road lake Road's traffic volumes haven't changed um and so the upper limit of a [2:03:56] three-lane conversion um is about 20,000 vehicles is what they recommend woodland [2:04:01] Drive right now is about 9,000 vehicles so well under the capacity which we see in other threelane sections [2:04:09] and again just wanted to highlight why why this these products are important is um we have had several accidents [2:04:16] including two bicycle accidents here on Woodlane Drive um over the past 5 years um and so these we would expect to go [2:04:23] down following a four to three link conversion project [2:04:29] and another thing that we have heard on this corridor is is how fast vehicles go and I I wanted to show this because [2:04:35] oftent times people would request you know can we just reduce the speed limit um what this shows is we've got two [2:04:42] different speed limits on Woodland Drive 40 as you get south and then 30 kind of on the north end south of Wooddale um [2:04:48] and you can see that even though we've got different speed limits the speeds are fairly similar um average speeds in [2:04:53] the 85th percentile so that's a speed 85% are going at or below um so what we [2:04:59] have found is changing speed limits is not effective it's um changing the characteristics of the road and on Lake [2:05:04] Road um we've seen speed reductions of up to 5 miles per hour um which is [2:05:09] positive and so we would hope to see similar with um Woodlane Drive [2:05:15] uh this is the pavement condition of Woodland Drive so um we have uh average [2:05:22] pavement condition of 53 um which is certainly in a area where we could um [2:05:27] improve that a goal of 70 on on residential roadways [2:05:33] and these are some of the pedestrian crossing enhancements so we've got five that we are in planning to include with [2:05:38] this project and they're similar to what we've seen on Lake Road and these are a few of them that we're just showing here on Stratford Road and Sherwood Road [2:05:45] where we've had numerous complaints about um kids that are walking to high school that need to cross so we're [2:05:50] looking to enhance some of those crossings we're also looking to close a few gaps [2:05:56] so um there is a gap on um the west side of Woodlane Drive between Bailey Road [2:06:03] and Newberry Road um so we look to close that that's on city property um and so [2:06:08] we would just essentially close that that one block gap and then the next gap [2:06:14] is over here this is across the street from Woodbury High School so this is the [2:06:19] Woodbury High School's um driveway um so this extension here is in coordination [2:06:26] with Woodbury High School um Woodbury High School is working on a parking lot project or a whole site project [2:06:32] basically um and part of that is they wanted to move their trail to the north side of their driveway um so what we're [2:06:40] proposing is extending our trail so that they would only have to cross one leg of our intersection to access that trail in [2:06:47] the north side and this is the water mane um that we [2:06:53] are proposing to replace this is the cast iron water man that we also had in Royal Oaks that is um from 1968 um and [2:07:02] so we are proposing to replace that and then um replace the services to some of [2:07:07] these commercial businesses as well [2:07:13] so estimated funding for this project we did receive a $1 million grant from the federal government for the 4 to3 lane [2:07:20] conversion so um that is included with this project um we also are funding it [2:07:26] through our um MSA municipal state roadway construction fund and then a variety of other funds for some of the [2:07:32] more um utility um work that we're doing and assessments of $1.3 million which is [2:07:38] about 17% of the total project cost uh total project cost is about $7.9 million [2:07:46] special assessments i'll go brief on this slide since we've seen this the slide already tonight but special [2:07:51] assessments are charged for um certain improvements and they benefit the owners of those selected properties um and they [2:07:58] are used by the city to finance or partially finance the public improvement um there will be an assessment hearing [2:08:04] held before we award the project contract likely in the spring of next year where there's 30 days of no [2:08:09] interest and then payments can be made over 15 years if they choose um and the first payment would be due with the [2:08:15] first half of property taxes in 2027 um interest rate will be determined prior to the assessment hearing [2:08:23] uh we have a variety of assessments with this project we have um single family [2:08:29] homes that vary between $5,000 and $15,000 just based on the the lot size u [2:08:34] multif family varies from $131 to 7,700 [2:08:39] um and then a very large range with commercial properties again based on the size of about $10,000 to about $182,000 [2:08:47] um and a similar utility service charge of about $3,000 for those properties that are receiving services for the um [2:08:55] water mane [2:09:00] and this is a map that shows um we have hatched these parcels that are the ones [2:09:06] that are receiving the services um and then the residential properties along this corridor are only assessed if they [2:09:12] have driveway access so um many of these properties have backyards or sideyard access to Woodlane Drive they're they [2:09:18] are not assessed we only assess residential properties that have the front yard or driveway access um [2:09:24] commercial businesses in the school are assessed if they have any frontage [2:09:31] so the proposed schedule is we will are holding the um public improvement [2:09:36] hearing tonight um and then we would plan to open bids in February of 26 with another neighborhood meeting planned [2:09:42] after that and then um the assessment hearing for April of 26 um with another neighborhood meeting happening after [2:09:48] that with construction starting in May of 26 and extending through most of the construction season [2:09:55] so we are asking council to hold the public improvement hearing and then adopt the resolution to order the project approve the feasibility report [2:10:01] authorize preparation of plans and specifications and authorize preparation and acquisition of easements if necessary [2:10:08] and we do have an inouch for this project as well um and with that I will open it up to any questions great thank [2:10:15] you and I do have a green on this Tom Sedlac come forward again um state your name and address for the record [2:10:33] thank you mayor my name is Tom Sedlac i uh live at 10767 Bentwater Lane in [2:10:39] Woodbury i'm the property owner for a commercial property on Woodlane Drive 1951 Woodlane Drive we're two doors [2:10:47] south of 3M and across the street from the former Echowwater uh property [2:10:53] um I want to say thank you to the city council to the uh city of Woodbury for [2:11:00] being transparent for being always open ears open eyes open and working with the [2:11:05] residents and the business owners of the community so thank you for that i'm a 32-year resident very much appreciated [2:11:12] that's what makes Woodbury so great i also want to thank uh Colton who is uh [2:11:18] coming back in thank you Colton uh very responsive and very knowledgeable and I [2:11:24] appreciate the interface that we had and all the information that was provided so thank you so much for that um I do have [2:11:29] handouts primarily i'm going to talk about the very last page which is the assessment map um and uh I'll keep my [2:11:38] comments to five minutes or less because I know it's late and uh some of this is [2:11:44] has already been discussed um and um I'm just going to do at a very high level my [2:11:50] concerns and objections for the uh [2:11:55] final Woodlane Drive corridor study there were some issues that still had not been addressed by the final study [2:12:00] and the phys feasibility report that was done by SE uh there are some issues there as well that I wanted to address [2:12:07] number one is the Woodlane project if you look at the last page you'll notice that of this 3 and a half [2:12:15] mile project 90% of the assessments are being charged to the commercial [2:12:21] properties that represent only 20% of the roadway frontage that is a huge concern and it's impactful regardless of [2:12:29] the fact that you may have some deep pockets like 3M uh or the former Echawwater landlord uh there are some [2:12:36] small businesses there as well and there should be some equity and fairness in terms of the allocation of assessments [2:12:43] for these uh improvements the uh HSIP [2:12:48] uh grant of a million dollars is only awarded if the north project is [2:12:54] converted uh from four to three lanes and that unfortunately [2:13:00] I believe is going to be problematic for these businesses the feasibility report [2:13:06] and the final Woodlane Drive corridor study was very detailed yet it lacked [2:13:11] analysis of the 42 commercial property right turns that are going to be done [2:13:18] into each of these properties along this 20% corridor all it addressed was an [2:13:23] analysis of the main intersections of Lake of Courtley Road of themes and [2:13:29] these other roads but did not assess the 42 individual parcel right turnoffs that [2:13:36] are going to be impacted by going from four lanes to only three with a single lane for right turnoffs that's going to [2:13:43] directly impact the businesses that's going to snarl traffic that's already congested and cause a problem in this [2:13:50] small corridor um so my first recommendation is that this [2:13:56] analysis be revisited uh so that you can be sure that uh that you're not going to [2:14:04] be impacting these businesses with a permanent four to three lane conversion [2:14:09] um that's going to cause uh traffic snarls and delays and impairments uh to [2:14:15] those business owners that are there the second concern I have is that I didn't [2:14:21] see any analysis in the final study of just simply relaying the existing road [2:14:26] structure which is four lanes down to Courtley and it already is three lanes [2:14:31] the four to three conversions already been done for the most part south of Lake Road uh the north part above Lake [2:14:39] Road and the south part of Lake Road are completely different Woodlane Drives uh [2:14:44] this is pred the south is predominantly residential it only has four accessible properties and it is already mostly [2:14:51] three-lane the north is four lanes it's almost all commercial it has the school [2:14:58] which is three-lane and uh and it's being tasked with all of the assessments [2:15:04] almost uh for this project and is being impinged by forcing the property owners [2:15:11] to accept a three-lane road which is not appropriate additionally the Echo Water [2:15:19] property which is this property here is um currently vacant the 2024 road [2:15:27] analysis study was done postcoid and while there were still work at home policies from Echowwater Echo Water has [2:15:35] since moved now to another location that property is vacant and is up for redevelopment all those parcels [2:15:41] potentially could either be sold and mass or broken up into individual parcels creating each uh individual [2:15:49] roadway access points to Woodlane Drive causing even more congestion um if you [2:15:54] go two pages in you'll see an example of congestion i'm sorry four pages in [2:16:01] here's a photograph this was taken in August excel Energy was doing a road project across the women's clinic right [2:16:08] on the north part of Woodlane Drive right across from the Chick-fil-A between that and the women's clinic [2:16:16] and you'll notice that the traffic because it was artificially closed to one lane was completely backed up all [2:16:23] the way down past Echo Water to the south because it was one lane and even [2:16:28] though it had a left turn lane at Valley Creek Road that single lane of traffic [2:16:33] caused a complete backup uh all the way down this is not something that was a uh [2:16:41] a one-off this happened daily for the entire month that that one lane was closed and I want to highlight this to [2:16:50] the city council this analysis while it looks academically brilliant uh on paper [2:16:57] the feasibility study and the final study for uh the corridor study the [2:17:03] reality is is that you have 46 additional right turns all into these [2:17:09] commercial properties that wasn't even addressed no one said anything about it in the in the property report and that [2:17:16] alone is going to cause significant slowdown and cause tremendous traffic congestion so my ultimate solution or [2:17:23] recommendation is that you evaluate leaving the road as it is four lanes [2:17:28] especially in light of some redevelopment activity that has yet to occur you allow the [2:17:36] uh HSIP credit to acrue to the commercial properties that are going to [2:17:41] be losing a lane of pro of traffic uh because they're going to be impacted and I think in fairness that million-doll [2:17:48] credit should be used to offset the uh assessments that are going to be charged [2:17:54] to the commercial properties especially since they're paying for assessments for an entire roadway that they're only [2:18:00] occupying 20% of and I think that would be in fairness and then the last recommendation that I would have [2:18:08] I'm sorry is the uh south project the the Woodlane Drive projects the south of [2:18:15] Lake and the north of Lake to Valley Creek honestly be separated into [2:18:20] separate projects i think it'll keep the accounting easier and fair there's only four accessessible properties in the [2:18:26] entire South Woodlane project and there is no resource for assessments to offset [2:18:33] the the cost of that project it's all being leaned on to that 20% that's in the North Woodlane Drive so I think in [2:18:40] fairness that should be revisited and looked at so that uh this project can uh [2:18:46] be fair to the commercial properties that uh will be impacted thank you thank [2:18:52] you are there any other public comments and [2:18:57] Ashley anything online okay then I make a motion that we close the hearing motion second any further discussion [2:19:04] hearing none all in favor i I any opposed okay the hearing is closed that [2:19:10] was a lot of information who would like to tackle this chris Mike how about Mike start and then I can finish okay [2:19:17] is there anything specific you want me to start with or just start well just I mean he's brought up several questions and concerns um you know I tell me about [2:19:26] right turn lanes into these properties so I mean again looking at this this is concerned about right turn lanes going [2:19:32] north on Woodlane into these commercial properties so just talk about that um [2:19:37] are they left turn lanes or right turn lanes he said right going north they're right turning south well he for whatever [2:19:44] reason pointed out right turns going north and south of the parcels [2:19:50] right yep so um correct so we are putting in a [2:19:56] left turn lane so um there will still be the left turn to get into these properties but um there will be a shoulder um and then it'll just be one [2:20:02] lane um right turns generally don't really impact capacity [2:20:08] just because there's no you don't need to wait to make a right turn whereas you do with left turns so um the right turns [2:20:14] are not as much of a concern the one concern if we do have designated right turn lanes or things is we see higher [2:20:20] speeds right so um having right turns um right it does slow the corridor down but [2:20:26] um with kind of the characteristics of having restaurants and commercial businesses here um and the speed limit [2:20:34] being 30 m hour um and as you can see we're not meeting 30 m hour right now um [2:20:40] the the plan here is to um have the three lanes and then the right turn lanes um [2:20:47] or the right turns would effectively help with traffic calming [2:20:54] press mayor members of the council I'll add to the discussion a little bit that by and [2:21:01] large uh through every community um we are generally removing four lanes to [2:21:07] three lanes and I think Mike was modest in saying that you know there's a slight loss in capacity but it isn't very much [2:21:14] and that's a trade-off between what you get in terms of benefits slower speeds better pedestrian safety especially with [2:21:21] the school there and as he mentioned uh right turn lanes aren't much of a concern um especially in the volume that [2:21:28] was in this within this corridor um [2:21:34] maybe to add a little bit to that um the highway safety improvement grant um that is specifically for the four to three [2:21:41] lane conversion so I know there's a suggestion about applying it towards the businesses but that would only work if [2:21:47] we were moving forward with a four to three lane conversion otherwise we would have to give up those grant funds [2:21:52] because it doesn't recognize the safety benefit that would be inherent with a project like this as Mike mentioned um [2:21:59] the volume in here is roughly 9,000 ADT so average daily traffic um these roads [2:22:06] can handle anywhere between 15 to 20,000 with a fourlane you only get about 5,000 [2:22:11] more but if you look at the growth projections in here for the next 20 30 years you will never even be close to [2:22:16] reaching the capacity of this project and I know we have the picture here it's represented the intersection of Valley [2:22:21] Creek Road and the closures that's a very specific case where you have the signal and the operations of the signals [2:22:28] and closures of that it isn't really representative of the corridor under its full operation and guidance so if you [2:22:33] look at Lake Road in my opinion even though we've had a lot of traffic redverting with the water treatment [2:22:40] pipeline distribution projects that road functions very well it maintains a lower [2:22:45] speed we don't have capacity issues there's no one backed up in the right tur lane and um the two-way center two [2:22:52] two-way left turn lane works very well and it allows for a lot more pedestrian safety because you don't have the dual [2:22:59] lane threat but also you're getting people out of the corridor um as they're [2:23:04] trying to make a left which is generally when you have to wait and it reduces the width of the intersection and provides a [2:23:11] lot of benefits so certainly you could um if you kept the fourlane um I don't [2:23:17] think it would add any benefits in terms of capacity um but it certainly uh you would lose the grant and you would not [2:23:25] have the benefit of all the other things that the four to three lane conversion provides [2:23:30] sorry i think one of the things as somebody that I do live off a road that went through this slightly but it's also [2:23:38] the the exiting or the like exiting from the side roads going left and that's a [2:23:44] difference I've seen where you don't have to you know if you have two lane two lanes going this way and two lanes [2:23:50] going this way and you're trying to get out into that having the one in and that's where I've seen a big difference [2:23:56] um and so I know it's hard because when you're focusing on the actual being within the traffic but it's like also [2:24:02] how do you get into the traffic and trying to alleviate some of that as well well and in terms of um his concern [2:24:09] about the assessment to the commercial properties again following the policy [2:24:14] it's that those that have driveway access are getting assessed and it just [2:24:19] so happens that those commercial properties have driveway access that That's correct um I will also mention [2:24:26] that in terms of assessments even though the commercial businesses are taking the burden that's because they are fronted [2:24:32] along this corridor um as a reminder they're only paying 17% of the overall [2:24:37] cost of the project the rest is borne by the citizens of Woodbury including those parcels within within the area um I will [2:24:45] also say that the benefit that they receive from this 4 to3 lane conversion is determined through the special [2:24:51] benefit appraisal and so the the appraiser will factor in all of the conditions including the loss of a right [2:24:57] turn lane the conversion of the road the other benefits that provides that goes all into the factor um that determines [2:25:04] what that benefit to the property is and I'll I'll also add that um the [2:25:09] assessment for commercial properties based on the cost per foot of frontage so if we were to separate these the [2:25:15] north and the south half into separate projects it wouldn't change the commercial assessments based on policy [2:25:21] yeah okay logistically uh up at the stoplight at [2:25:27] Valley Creek and Woodlane how many lanes will that be then [2:25:32] valley Creek and Woodlane is not being changed with this project so I believe that there's a left turn [2:25:40] is it a through left and then a right turn yes so that so th those lanes will [2:25:46] remain intact it's not changing correct so it ju it ends where Wooddale meets Wood Lane right [2:25:53] [Music] so So south of Wooddale intersection then that's where the threelane is going [2:26:00] to be changing correct we don't have a right lane into the high school on this project correct um there is a right turn [2:26:07] lane into the signaled intersection there is not a right turn lane into the student parking lot on the north side [2:26:13] there and that's that's the way it exists right now um I don't know if I have a map i believe there is a right [2:26:20] turn lane at the school entrance yep so this is the map this is the right [2:26:26] turn lane into the signaled entrance [2:26:37] what other questions or comments do you all have are the erus in this project being [2:26:44] assessed according to their potential development also i know there's only a few single family homes on here but I [2:26:51] couldn't I can't tell because we don't put addresses we use the P numbers or whatever they are so it's very difficult [2:26:59] right yep so those are based on the number of potential lots that could be developed yes and have we uh [2:27:06] approached or I know the city does a lot of planning and future looks at [2:27:11] redevelopment and it's a valid point on the echo water site so what are we what [2:27:18] are potential uses there and how is that would that still be four lanes there or would that be a four to three there [2:27:26] so we would keep it three lanes south of Wooddale so in front of Eco Water it would be three lanes I guess um Eric [2:27:32] Surles can speak to the potential for redevelopment mayor and council I think from a [2:27:38] redevelopment standpoint we would likely continue to see I1 type uses which have frankly a wide variety of traffic [2:27:44] impacts but as director Hartzo pointed out with the current volumes being in [2:27:49] the 9,000 the roadway being designed to handle 15 to 20,000 even under a [2:27:55] redevelopment standpoint of a fairly large opportunity it would be unlikely [2:28:01] that we would push those volumes um higher than what the road could support [2:28:06] if a use comes forward that does push that there would certainly be a traffic study and potentially improvements might [2:28:13] be necessary to mitigate that but I I would not expect the volumes to trigger [2:28:19] that based on the zoning and land use of the property [2:28:34] council member Wilson what are you considering on this project and that [2:28:39] do we have any of the same issues that we had on 7C so just to be clear again you want to know what my intention is to [2:28:46] vote to know if we're going to table this or not that's right this is these are important projects i know but wouldn't that violate the one of our [2:28:54] council directives that said I shouldn't let people know how I intend to vote before I vote well you expressed I'm [2:29:00] just trying to because it's late cut to the chase um we went through a half hour [2:29:05] before before we finally realized where you stood on the issue and it is concerning to uh consider the [2:29:12] implication of these big projects and to if you're leaning toward no I think it's [2:29:17] only fair to share that so that we can make sure that all council members have a chance to voice their thoughts on this [2:29:23] and to vote on it so earlier this evening we had an open forum speaker uh Mr i believe it was where he talked [2:29:31] about how the city has um has a lot of road uh construction projects going on [2:29:37] we also know that for the next two years we'll be laying pipe in for the water treatment facility and now we have [2:29:43] another major uh road that we are talking about doing construction and um [2:29:48] delays on so my question I guess is more on a lot of a lot of this is going to stem around the timing i agree that I [2:29:56] think um we we bit off more than we could chew with road rehabilitation projects uh you know we've got the [2:30:02] Tamarack project and uh we've got all the water pipeline projects so the [2:30:09] neighborhood projects don't of course impact transportation around the city as much as these major projects do how is [2:30:16] the timing of this along with our water treatment uh tell me what tell me what [2:30:21] we're looking at mayor members of council so when we were [2:30:26] looking at the water pipeline project we were including all of these um capital projects so um the Tamarack Road project [2:30:32] we have going on this year Woodlane Drive in 26 so um that absolutely was factored in when we were coming up with [2:30:39] the timing for the the water treatment pipeline project and the the pipeline project is the priority obviously um and [2:30:45] so given what we know about how construction is progressing and where we think they're going to be next year um construction is going to continue [2:30:51] progressing to the east um further away from this project um so at this point we [2:30:56] would expect that um this traffic will be able to detour onto either Wood Lane or Wooddale Drive um or Radio Drive um [2:31:05] and this I should also add that portion of this project is going to be mill overlay which is fairly minor especially [2:31:10] compared to the the pipeline project um so we're looking at you know a two or three month three two or three month [2:31:17] project to do this entire corridor which will probably be done in sections um and [2:31:22] it will be phased and we'll keep an eye on the the pipeline project and to ensure that people are able to get in [2:31:29] and out of their homes and access their businesses and everything else chris [2:31:35] I'd like to add one thing that uh Mike didn't bring up uh very fortunate to get [2:31:41] grants for Tamarack Road a million and a half for this project a million dollars to do this conversion those costs go to [2:31:50] the city but really it defays the property tax levy that we might normally do for all these residents which is a a [2:31:56] blessing um that we're able to be competitive in this realm uh the curse of these projects is they have a [2:32:02] definitive timeline when you must deliver these projects as well and so this project was shifted to the when we [2:32:09] thought we could do it in coordination with the water treatment plant project but it's also certain that we're [2:32:16] considering the timing of the grant where if you don't deliver it that money goes back to the federal government and actually rolls up and this the entire [2:32:23] state of Minnesota loses that opportunity to to have this grant and that's significant a million dollars is [2:32:29] significant um if we table this vote um how does that [2:32:34] impact your million-doll does i don't know if what kind of timeline you have on it it wouldn't impact the million [2:32:40] dollars for this to be tabled to the next meeting to the next meeting okay i'll add that it's really the assessment [2:32:46] and the award of construction contract that is important we need to you know once we bid and we've committed to a [2:32:52] construction timeline that sort of sets the framework uh the improvement hearings can slide a little bit as long [2:32:58] as we get that done in enough time to develop the plans and specifications for bidding right i would again like to see [2:33:04] I don't I I know we don't use as much they're basically on our bigger I don't [2:33:10] know if they're MSA roads or how we determine SE is going to do it but I would like to see updated feasibility [2:33:16] reports on those also so as people are getting their assessments they can um take a look at the numbers [2:33:23] again I don't know that the entire population of Woodbury is interested in what one person is paying for their [2:33:28] assessment but if one person is interested I think uh I think that we owe it to them to be able to justify the [2:33:35] numbers and the assessments [2:33:41] so Council Member Wilson you know my my view on this i I this is too big of a thing to risk on um on having only three [2:33:48] votes so should I table this if you if that's [2:33:54] your if that is your um desire that mayor an I don't know that I can stop [2:34:00] you from doing that well I'm not going to give my vote beforehand i don't know that that is I [2:34:05] think that totally violates the council directive that we have issued um to be [2:34:11] able to say whether I am or I'm not going to vote for a project to determine whether you're going to table it or not [2:34:16] well then I just make a motion that we table it because I I I don't think this worth the risk so I make a motion we [2:34:22] table this i'll second that motion a second any further discussion [2:34:28] hearing none the roll call please council member Santini I council member Stafford I council member Wilson no [2:34:36] mayor Bert I this is tabled we'll address this at a future meeting um okay [2:34:42] we'll now move on to discussion uh Jason I you've been waiting long for this discussion this is for the issuance of [2:34:50] general obligation bonds by the way we have an updated 8A so uh this I think award was done earlier this evening or [2:34:57] earlier in the day and so the information that was put into our packet um had to get updated so that [2:35:03] information's now been available to us and Jason I'm sure will fill us in on those details since we haven't really had time to read it in detail [2:35:11] thank you Mayor uh mayor members of the council today at 10:00 a.m the city conducted a bond sale to secure funding [2:35:17] for the city's proportionate share of the water treatment plant and piping project as well as the Southeast Water [2:35:23] Tower project the uh bond sale was led by uh the city's financial adviser Ellers and joining us tonight from [2:35:30] Elders is uh Stacy Kilbang who will go over the results of the bond sale and answer any questions after which I would [2:35:36] ask the mayor and council to adopt resolution 25-30 which authorizes the city's finance division and Ellers to [2:35:42] move forward with completion of the sale of the bonds and with that I will turn it over to Miss Kilang to uh give us the [2:35:48] results of that bond sale good evening mayor members of the council and kudos to you uh Jason he's [2:35:55] one of the few people that get my last name correct those bees throw everybody off um as he stated we did have the bond [2:36:01] sale this morning um in our office at 10:00 and we did have six bids that we received but more importantly prior to [2:36:07] that there's a process that we undergo so we have each bond rated that you sell and it's rated by standard and pores uh [2:36:13] we had that bond call in April uh 17th we had it a little bit early because we had a delay here u but happy to say that [2:36:19] they reaffirmed your AAA rating which is great uh the comments they had with regards to that is your growing economy [2:36:25] that you have uh your high per capita um uh uh earnings that you have you have [2:36:31] healthy operations high reserves and great liquidity which is great and then we really have good financial and [2:36:36] management practices within the city so that's great and so we like to see that that's been reaffirmed uh again we had six biders this morning and as you can [2:36:43] see from the bidding sheet the the spreads were pretty tight and the lowest responsible bidder that you'd be awarding tonight is Piper Sandler with a [2:36:49] true interest cost of 4.09% so I'm happy to stand for any questions [2:37:00] does anybody have any questions this is um you all are experts in this [2:37:06] jason you're the expert in this um you followed the process you do everything you did it it is what it is looks good [2:37:15] anything else you want to add yeah mayor and members of the council I'm happy to report too that we had projected an interest rate on these bonds of 4.57% [2:37:22] and they're coming in at 4.09% which is a nice little win yeah um I think we [2:37:29] asked this a lot at a lot of the bond um hearings and just to from a clarification standpoint point um [2:37:36] because I believe the um the bonds that contribute to like our [2:37:42] cap of what we could issue those are government [2:37:48] I see Eric mumbling something but what are they but so that these don't apply I [2:37:53] welcome you to jump in I really would like to know your expertise jack of all trades yeah yeah but right this doesn't [2:38:00] go against this does go against our debt it does go against Okay gotcha because [2:38:05] this is our own debt yeah okay but meaning that I don't think we have [2:38:10] any coming down the pipeline but this shouldn't be a concern [2:38:15] from us for anything future that we be having to issue it should not be a No [2:38:21] I'd agree uh Mayor Coun it's a good question i mean the question I think you're trying to ask is count against our debt limit right and so because this [2:38:27] is utility revenue uh debt it's paid by you know revenues of the system that you have it does not account count against [2:38:33] your debt limit of 3% of your uh estimating market value of your community so you [2:38:39] Yeah got it anything else no i will move to adopt [2:38:47] resolution 25-130 resolution awarding the sale of general obligation utility revenue bond series [2:38:53] 2025A in the original aggregate principal amount of $14,255,000 [2:39:01] uh fixing their form and specifications directing their execution and delivery and providing for their payment i'm [2:39:07] assuming I need to do these in two parts uh yes okay second motion and second any [2:39:13] further discussion hearing none roll call please council member Stafford hi [2:39:18] council member Wilson i council member Santini i mayor Bert i that resolution [2:39:24] passes um and then I'll make a motion to authorize the CFO controller to enter into an agreement with Ellers for [2:39:30] arbitrage calculations and the continuing disclosure requirements as um of the bonds as second motion a second [2:39:37] any further discussion hearing none roll call please council member Wilson hi council member Santini I council member [2:39:44] Stafford I mayor Bert I that passes congratulations that's uh one more big [2:39:50] thing happening toward the uh our water treatment plant so great great news thank you thank you mayor members of the [2:39:56] council i apologize for not being able to hold a bigger audience for this i thought I was more interesting than I am [2:40:03] thank you maybe it would have felt better if we did it earlier in the night but this is where I felt um Chris we're [2:40:10] not going to ask you to do a transportation report we you and I discussed this earlier in the day there's just too many moving parts all [2:40:15] the time so if anyone's left listening at all uh please stick uh check the website or sign up for the InTouch [2:40:21] system to be up to date all the time on all the changes occurring with construction but uh we'll get an update [2:40:27] for you at the next from you at the next meeting ashley uh staff report please [2:40:32] all right mayor and Council in the absence of a city administrator I have the privilege of doing the city administrator's report um I'll be very [2:40:39] brief you received a copy in your Friday folder last week um there is a neighborhood meeting coming up um next [2:40:46] Wednesday June 18th here in the council chambers that's for the Woodlane Drive um 4225 Woodlane Drive uh PUB meeting uh [2:40:56] on the council workshop meeting June 25th um will be a presentation of the CIP um and then just two items to note [2:41:04] um next Thursday is Junth so city offices will be closed um and if [2:41:10] residents are looking for ways to observe that or um celebrate that we do have some things on our website there's [2:41:15] some trail walks um at some parks around town for that um and then just that the [2:41:20] the mayor asked me to acknowledge that we are now officially the seventh largest city in Minnesota so the Met [2:41:27] Council released their population estimates um recently and I think we surpassed Plymouth was it so it's pretty [2:41:35] exciting yeah we've been touting ourselves as the eighth largest for a long time and now we're seventh so yeah [2:41:41] that's great news is that it for you that's it okay uh that covers our meeting for tonight i make a motion that [2:41:46] we adjourn the meeting a second motion a second any further discussion hearing [2:41:51] none all in favor i I We are adjourned eric