e e e e e [Music] good morning everyone it is Tuesday October 15th we'll call the r County Board of Commissioners to order we'll begin with the Pledge of Allegiance I pledge aliance to the flag of the United States of America and the Republic for which it stands one nation under God indivisible with liberty and justice for all all right a pretty full agenda here today uh we'll begin with uh approving the minutes from 101 uh there's three different sets there and one on 108 two on 108 uh we can approve them collectively or individually I'll stand for modifications Mr chair uh an error to correct on the 101 board meeting under letter A uh which one 10 one under the uh committee the whole the board board meeting board meeting okay letter a third paragraph where uh third sentence where it starts out in dedrick's statement did not seem that should be stricken and it should say catch Mark said that it didn't seem like a good use of time and taxpayer money and that's all I had for that Mr and Mr chair I'd like to add a statement with that I um as commissioner ketchmark had clarified um he was not present at the meeting so I'd like to apologize for that misstatement on at the 20 September 25th board meeting I had stated catchmark had agreed to the proposal to eliminate the wellness program the mentorship program and the reductions of Professional Services from the sheriff's budget so I'd like to correct that for the record that it was commissioner vetch agreed with the commissioner Shane and Holland to make these additional cuts to the Sheriff's Office budget just so that it's corrected um we was not a discussion of I'm not going to vote an approval of that uh we agreed on a dollar amount but not cuts to any specific program uh so I just want to make sure that that that at the meeting there was no specification of where within the uh Sheriff's budget they were coming from but there was a uh strictly just a dollar amount and it was articulated that that was a dollar amount that was like to be reduced uh because of uh turn back dollars from previous budgets in trying to write that ship Mr chair I disagree it was stated and then clarified that it was $195,000 but it was stated at that meeting for those programs no Mr chair it was not CU I was the one that was clarified and no it was not one time there were more people in the room that that was stated I didn't those it's a exact amount of $195,000 for those programs and it was clearly stated and corrected by the ad Min interm administrator that we cannot designate that I understand that but it was $195,000 cut from the sheriff's depart depart office budget um chairman uh vet uh it was stated at least three times by commissioner Shane that I am not telling the sheriff how to cut his budget and so that was C after she stated that those were the programs to cut that and a long list of other things no I disagree but it's um I'm going to recommend somebody call the question on this and we'll just make a vote to approve we'll just move forward with the approval of County Board minutes from 101 uh we have the uh modification by commissioner catchmark as well as there's a modification by commissioner Dietrich um I'll call the question you call the question uh then I need a the question is we have a motion or we need a motion first to be able to move forward with it um Mr chair I'll make a motion to approve the correction that I made I wasn't at the meeting so I can't make a motion in good faith to something I wasn't there for so if we need to part this out I'll make a motion to approve that one piece does that work yes you can make a motion to approve the minutes with your the modifications you stated okay then that's a motion there's a second by commissioner Holland uh to approve the minutes from October 1st with the modifications uh made by commissioner catchmark excluding the ones made by commissioner Dietrich any discussion actually the the question is called so at this time all in favor say I poos same sign Mr chair I'd like to make a motion correct sign same sign is so are you abstaining I voted for it that's a correction I sorry okay so okay so then it stands all right the minutes from uh make a motion Mr chair to adjust that to include I will withdraw the the statement being the um wellness program and mentorship program and Professional Service reduction to state that to eliminate an additional $195,000 from the sheriff's um budget and that it wasn't Comm commissioner catchmark it was commissioner vetch that agreed to that amount I mean if you corre I'm correcting my misstatement when I had said commissioner catchmark sure sure that that is if you want to correct that that is that is totally fine because I did I did agree as well as commissioner Holland in that meeting and as well as commissioner Shane as well as when we came forward into the room and the countyard Meer catchmark agreed on it but that's fine Mr chair I'm just correcting my statement that regarding commissioner catchmark it's fine I mean if she wants to make the motion she has a motion by commissioner Dietrich do we have a second do we have a second do we have a second uh motion fails for the lack of a second all right now at this time moving forward to approve the minutes from uh 101 from the committee of the whole the 101 revisers the 108 workshop and the 108 Committee of the whole I'll make a motion we approve those all right motion by commissioner Holland second second by commissioner Shane any further discussion hearing none all in favor say I I post same sign motion passes unanimous today's agenda would anyone like to add or or remove anything from today's dis uh agenda yeah commissioner vet um I would like to add a discussion for um under B3 for mcit so it's the that would be an item that was a workshop agenda item yeah and it's and a recommendations yeah so um we have two options either we can deal with it uh and as we go through the recommendations and we can go through them one by one and make modifications that that way or we can pull it entirely from the recommendations and have another discussion on it oh well uh how about um uh amend the recommendations for Workshop to discuss the mcit delegate and the annual meeting on December 9th did um so you want to that would be the only item that I yeah so um what I'll say is we'll just deal with it through the recommendation and we'll just uh pull them out individually y that'll be the cleanest way all right so that I'll stand for a motion to approve today's agenda I'll make that motion Mr chair second motion by commissioner catchmark second by commissioner Shane any further discussion hearing none all in favor say I I oppose same sign all right motion passes unanimous today's consent agenda would anyone like to remove anything from today's consent agenda for further discussion Mr chair I'd like to remove letter D number two the retreat for HHS for discussion please all right and anyone else have any other items that like to be removed from the consent agenda I'll make a motion go ahead motion by commissioner catchmark approve the consent agena with D2 removed sure uh second by commissioner Dietrich for the approval of the consent agenda consent agenda removal of D2 all right all in favor say hi hi hi post same sign motion passes unanimous all right uh pulling uh the discussion from the Health and Human Services item number two would the approval of the mental health uh Team retreat at the NY Park commissioner catchmark uh thank you I had a question for well Personnel or HR but uh the commute from here to n Park is the staff paid for the drive time which is about 20 miles can anybody speak to that if it matters where they come from or if they start here their work day they we follow the rules as far as the travel time so if they're I don't recall the time of this so 8:00 a.m. so their travel time to the park before 8 A.M wouldn't be would not be part of their paid time um Joe correct um and then we encourage staff if they're here to carpool and we regularly get the big red van so we can accommodate as many staff as possible given that it's starting right at 8:00 a.m. and ending at 4:30 p.m. I'm assuming most staff would not have time before or after that they would be in the office um but their travel time I don't believe would be included um I don't I don't catch me up on the rules re regarding reimbursement for um for travel time for the paid travel I don't know how that works if it's so I'm sure we follow the rules whatever the county rules are the policy is that if the location is further than it was from your house to the government center from is if it's further to their from your house to I park then is from here to the government center uh that would be that you get difference from Government Center to yeah you get the difference on that if you went from your house to n Park versus from here to the government center if there was further distance to go to n Park than it was from to go to your home to your standard workplace you get the differential and I'll let Heather iry confirm if that would be the truth of it of that's the way I would read the policy Linds L one yes no you're supposed to use a fleet car are you talking about the time or the mileage the mileage I'm just if you were going the policy reads that if you weren't able to use a County vehicle for whatever reason you the policy would state that you should use a County vehicle but in this situation where there's lots of people not necessarily enough cars they would get potentially the difference of the distance from their home to the government center to the home to night Park correct cor yes what would happen is we would pay the Lesser and we do not pay for commuter miles and we actually have a calculator that we built an HHS that you put in all these variables and then it spits out the answer whether it's more coste effective to be paid the mileage or you know so it all comes out in the wash we're very diligent about how it all works and we actually see very I've seen very few mileage request um that would be counter to that which department heads could approve but nobody asked me to approve something that's counter to that so I think it's all going very well actually okay thank you second question how many people do you expect to be at this Retreat staff people so the adult mental health team has approximately 10 staff without knowing what they're you know time away from the office they usually try to make sure they plan for a time when everybody would be available um so I would assuming you know outside of Vacations or you know um approv time off or sick they would all be there we don't they they arrange for their absence with other co-workers that are in the office and we have a plan for emergency situations so that's all that's all taken care of in the planning process for a retreat okay thank you then the rest is for conversation with the board here but I looked at the agenda and it's going to come up again because uh I brought it up before but we have all these auxiliary committees that meet around the county and why this is relevant today fellow board members is if you look at the agenda three of the items 7 n and 11 already have auxiliary committees that meet and as far as going to NY Park uh the idea philosophy was to have a campus where everybody was was here and now we're having people flee to n Park it's 20 M drive and I'm not seeing the other offices in Department ments continually coming for Retreats but what we hear from HHS is not enough staff too much work turnover I'm not seeing the merits the only way I'd really go for this is if that retreat was at this building and if someone from Administration would uh sit in and kind of monitor it but I'm really not in favor because we've got repetitive efforts here in my mind when we look at a committee list that is already in place and meets regularly and that's part of this agenda so uh that's my thoughts for the I'll leave it for discussion here for my other board members Jamie do you have some comments on it um you know just that other you know I think we're very a well of the workload and aware of how we can best meet our clients needs and Retreats have been a um way that HHS historically and over a lot of time has been able to get and now with the remote work staff as well where we have many staff I think probably fully a third to a half of this team staff are um there's a number of staff that work remotely and we do find that Retreats are a great opportunity to bring staff back together to collaborate um I think there is a benefit for staff and being a w it's a beautiful building I'm not going to say anything disparaging about we love working here or anything like that but I think it does take you out of that work mode that you're that your mind is going to a different place that you're being at this off-site place it's um seen as something for staff I think a getaway that they can um best get together and collaborate without all the headaches and all of the distractions and disruptions that happen right in the building um I think to the point of having the updates from those um from those three committees I believe it truly is just an update those committees typically would have somebody from that team go to them but not the whole team so it's just a Comm effort to communicate um could it be communicated via email I expect so I think this is just an opportunity for staff then to weigh in where they're at with things um we've always been very um and I don't know if other departments bring all their Retreat requests to the board we bring it here in order for you to see it and for you to attend should you want to attend um standing invitation any Retreat any open meeting is for any commissioner or anybody from the administration to attend with us at any time thank you Jamie all right Mr chair this are you making a motion separate of this are you I appreciate the the appreciate your perspective on it I think there's some valid points on both sides I think there's a value to uh being offsite at times as well as I think there's to your point uh how often when that should take place it should also be very cognizant as well um so I will say at this point I I don't think they have a a huge habit of doing these situations like this where offsite often and they're not paying for these sites so these sites are County facilities still um they're the mileage on it I have yet to see that any mileage has been turned in on it so I don't think there's any cost other than the they really don't change other than they're still going to have a retreat whether it's in this building or there they're not changing the staff time uh I think there's definitely some more conversations if you have valid points as to the topics and the need for it in the length of it maybe there's some more discussion that needs to happen on that I think that's a very valid uh perspective and we can have more conversations about that down the road here yeah Mr chair I I brought up for discussion for decision makers nobody wants to discuss then go ahead and make the motion but that was my point commissioner vet I do have to say I feel like this comes on the agenda quite frequently could could we at sometime have a discussion about how many times these are off campus Because and and to what branch of HHS is going um to my knowledge um oh teams we have several teams that have not been on a retreat especially our eligibility Specialists I don't think for years offsite for a number probably since the pandemic um I we have 20 teams um so I'm sure it does look like you're getting indicted with Retreat re agendas quite often because we have a lot of teams um the teams often over the course of the year put things aside that they can deal with that the Retreat that they would have more capacity to go into things versus on a you know an hourlong meeting or something like that um so I don't think all of our staff go on a retreat annually and I doubt if most of our staff would go on on a retreat more than once a year um sometimes if there's something big that's coming up or organizational changes or something like that it might be called for um and we've been back and forth again over when do you bring a retreat schedule to the board I believe that's all written in policy if it's more than half a day it would come to board if it's going to be 2 to 4 hours you know it wouldn't come to board so we're just trying to be prescriptive in how we provide the board with information about our staff's activities Mr chair I'll just to move it along for all time sake I'll just make a motion that we not approve the retreat you have approve a motion to not approve correct The Retreat on as stated as stated on 1024 right motion by commissioner catchmark uh is there a second is there a second is there a second motion dies for the lack of a second at this point uh I'll stand for another motion I'll make a motion to approve the um retreat at s Park second all right motion by commissioner Holland second by commissioner Shane to approve item D2 for The Retreat on 1024 uh any discussion hearing none all in favor say I I I oppose same sign I motion passes for one thank you thank you all right uh now we are moving on to our timed agenda items we a few minutes behind here but Greg's waited ever so patiently there uh to adopt the resolution declaring right County's participation in operation Greenlight and Greg's making his way to the podium to tell us more good morning boor yes thank you my uh mission is complete other people are putting my board on things in for Mark to put this one in for me so um yeah so this is Operation Greenlight started in uh 2021 uh in New York state and then it's just kind of spread slowly across the country uh n National Association County um officers is that what it stands for um is sponsoring it along with the National Association of County Veteran service officers which is our kind of National Organization so they're sponsoring to try to get all the counties in the nation to turn their buildings or whatever green on Veterans Day just kind of a way to recognize our currently serving our veterans and things like that so there's a a resolution before you to uh formally recognize it as a a way to recognize veterans commissioner vetch is that because uh green is for Army and that's why they're not doing blue yeah yeah yeah so I mean I mean if it was true joint operations are typically purple but obviously in Minnesota purple means something completely different um but no yeah so in this case they use the color green to represent all of the military yes I'll make a motion to approve oh at this time I'll Stand to a I'll make a motion all right motion by commissioner dietr I'll second that second by commissioner Holland to approve the resolution declaring R County's participation in operation green light all right any discussion hearing none resolution commissioner catchmark i i i i i resolution passes unanimous thank you thank you board and now uh Mark mati is on his way up here to request to set a time and date for a public hearing related to the fees scheduled changes uh for 2024 or well for 2025 changes but made in 24 um Mr chair members of the board as discussed at the workshop annually we set the fees for service schedule um looking to set that date at November 5th at 9 45 Mr chair yes and I had one thing to add we talked about it at the meeting but it didn't make the record but uh administrator Wilford has an update to the fee schedule as far as use of the training center by other agencies that doesn't match the existing one so I'd like to petition for that that change and if administrator Wilford needs to clarify for the board he can but they don't match up Mr chair and commissioner catchmark I think that's because it's part of the recommendations that are coming at the end of the board agenda we haven't had formal excuse me board resolution board motion yet so that come through the workshop once those are automatically uh the workshop recommendations are adopted then it would it would impose those uh changes into that new fee schedule for that public hearing on November 5th Mr chair I don't think that that particular one was noted in in the record or or anything it was was just someone said we already had one but clay has a more current one from another facility that well he can speak to it but I just didn't see it referenced can somebody else point it out in a recommendation and Mr chair and Commissioners if the request is that we include an updated fee schedule for the law enforcement training center in this fee schedule for the public hearing on the 5th we can certainly do that following per administrator Ker's Point following that recommendation from the workshop we can certainly build a revised schedule based on the other training facilities that we've reviewed and then put that in for consideration on the fifth cuz we didn't have I I guess at the workshop we weren't proposed one based on other facilities that wasn't a discussion item so to your point we wouldn't be including well we wouldn't without a discussion yes exactly because the sheriff's I was poting out that they already have one so why do we need another one but clay says well I have one for my own research but that didn't make it to any record that I saw so M Mr chair commissioner katchmark we were looking at imposing or instituting the fees from Maple Groves facility into it that was going to be our kind of Baseline for what we were looking at okay well what you were looking at I didn't see part of any record so and Mr chair commissioner catchmark we'll make sure that that's updated okay if no one has opposition but we'll make sure it's in there okay thank you okay November 5th 9:45 Mr chair November 5th 945 you making that motion I'll make that motion second motion by commissioner catch Mark second by commissioner Shane to set a public hearing for the fee schedule changes uh for 2025 at 9:45 on November 5th in this room thank you Mr chair members of the board I'll work with admin interm administrator kryer on that fee schedule update before we publish to the paper all right if there's no other discussion all in favor say I I post same sign all right public hearing set unanimously and Chad's right up in behind him we're going to adopt a resolution requesting a speed study yeah good morning Commissioners um asking to approve a resolution to request mindat conduct a speed study from basically Buffalo to St Michael on casassa 35 um in conjunction with the completion of the um Casa 35 project St Michael extension the four lane major change in the environment rural to Urban two lane to four lane and they like to study large corridors uh we also installed the roundabout at the Buffalo High School so there may be some changes in area Buffalo so it's to request that study be completed per statute 16914 all right so with that I'll I'll make a motion right motion by commissioner Holland second second by commissioner Shane to adopt the resolution for requesting the speed study on Kissa 35 and hearing no other discussion uh resolution commissioner Shane I I i i i resolution passes unanimous thank you thank you Tim's on his way up here uh requesting to set a time and date for a public hearing related to the amendment changes to the dangerous dog ordinance uh which we had just seen the other week good morning Commissioners yes and uh it looks like the request is this uh just a few minutes before on the November 5th agenda if that should still work for everyone I'll will stand for a motion I'll make that motion I'll second that motion by commissioner Shane second by commissioner uh Holland to set the public hearing for the dangerous dog Amendment or for ordinance on November 5th at 9:30 in this room all right thank you right all in favor say I I I post same sign all right motion passes unanimous and chief Trier is on his way up uh approving another resolution uh to approve the 2025 Minnesota Public Safety traffic enforcement Grant yes good morning Mr chair and members of the board it's that time of year again to approve next year's tcd Grant uh from the state for a total of $41,800 is used for the dedicated enforcement of uh speed Move Over Law distracted driving DUI all the all the major contributors to crashes on M highways all right any questions otherwise I'll stand for that motion so moved I'll second motion by commissioner Dietrich second by commissioner Holland to approve the resolution for the 2025 uh Minnesota Department Department of Public Safety traffic enforcement Grant any discussion hearing none resolution I vote I I I I I thank you thank you resolution passes unanimous we're moving along swiftly here into the items for consideration we have to authorize the signatures inter we we have a 922 with um IT director fi to approve the AA I I think what you have you probably have the same version of the agenda that I do Mr chair but was published as a 922 approved three-year OFA phone system maintenance and support oh see okay I printed out I printed out a wrong one use it that wrong one I did the same thing Mr chair yes I should have looked up here on the screen I would have noticed that see attacked publicly my agenda item comes off I see how it's going to be it's a Navy thing right now I'd like to recognize the Navy 249th birthday on October 13th by the way thank you very much all right so uh Mr fomby we have to approve the threeyear AA phone system maintenance and phone system maintenance contract we have this with a number of our large pieces of equipment it's basically keeps a expert on call for us gives us a statement of work that requires them in a critical situation to respond within 15 minutes and resolve within four things of that nature we have it for all of our major equipment we were on the phone with Cisco for 12 hours on Thursday and Friday fixing a problem at the uh attorney's office so uh switch problem so this is uh something we do regularly it's just now just over the limit for board so I'm free for any questions I do not think this includes 911 hold on let me Shirley you're watching does this include 911 no it does not and don't call me Shirley that's weird all right any uh discussion board members otherwise I'll stand for a motion Mr chair yes thanks Matt for coming in and I read the background on it and then I looked at job descriptions of same or similar roles that and I saw one name on here under the Oracle or the requisition and that led to a job description for systems engineer work could you tell us how many system Engineers that fit this job description we have or you have did fit our job description all of them well the job description of the actual service contract none but the systems engineer that I'm holding here it starts out performs difficult skilled technical work assisting in the planning design testing deployment and troubleshooting of Enterprise data Etc but how many people do you have that that do that work they all do that this work is very very special Iz this somebody to fit this skill set we'd probably have to pay $200,000 a year that's why we actually do these service contracts nobody has these type of people on staff because it's not worth it so the service contract gives you availability to them but since we don't need them 247 on staff the service contract it's kind of like a expert time share if you want to think it that way we dip into it when necessary but nobody would ever keep somebody with this narrow of a skill set on staff because it would be a waste of time and money because you alternative would be if you didn't have the service contract you would be putting q and you'd be paying a higher rate when you called in and you may wait 72 hours tell somebody would be available from AA where this puts us as a I'm going to say like a priority client you're contracted with them that they agree with this contract to meet your needs within a I'm going to use the work reasonable time yes this is like having a mechanic and having a mechanic that can work on an F Formula 1 race car those guys are going to command a higher salary than the guy that you go get your transmission replaced by so this is the formula 1ace race car mechanic and nobody's going to keep them on staff okay so the 71,000 per year we pay whether we use them or not is true and what I read in your summary was potentially one to two times a month that you were seeing to that's the actual direct support they also do monitoring they check alarms they they do updates they push patches things of that nature too that's just actually having the expert on the phone one or two times a month but that's a fairly standard average um the rest of the time they continue to do work for us Monitor and things of that nature big part is the maintenance part of it isn't the the phone support is the smaller aspect of the contract and more so of it is the maintenance in the upgrading of the system this is kind of like I mean elevators you have an elevator you always have a service contract to the elevator CU When the elevator goes down there's somebody trapped in it you don't want to have to wait 2 weeks to get somebody out to get them out so you have a service contract for that so when the phone system goes down for example I don't know if I'm allowed to say this I was a the Jacko Lantern spectacular which was absolutely amazing I don't know if that's advertising or not but nevertheless the entire time I was on the phone because I can't remember if this last October 31st or the one before the phone system went down over in Dispatch they were having problems and it took about 3 hours to get it fixed but that was an example wasn't 911 it was dispatched but that was an example of a critical issue and they got it fixed within 4 hours which is the statement of work so that's when we dip into them so the last three years did we have the same company yes do we have any kind of report about how often we use them so that we could kind of calculate how much per visit and if well it's not just a pure visit there's also the monitoring in the patching but I don't have anything available at the moment um I'd have to look into that but like I said it's it's roughly roughly once a month maybe twice depending but that's a fairly standard dip into the expert sort of thing and and I'm just asking Lots because this is 210,000 that were locked in for three years and I'm just looking for detail and history to say yeah yet yes this is working great versus an on call type service where it's an as needed when needed and then you nobody offers that for this sort of thing all of the in the IT world it's always a service contract nobody really offers on call um they just don't and this is one of those things that it's just kind of the way the industry Works they got us cornered on it I I I'm with kick like of a lot of softwares and a lot of Hardware items that you you buy this company's stuff and they you want us to maintain it you you need us to maintain it and you're going to sign into this contract or otherwise you're good luck well if it if we we could easily not do it but then the phone system goes down and our bargaining position diminishes greatly when it's not working at all and we absolutely have to have them we'd probably end up paying 2 to 300,000 for one go so it's better to pay the 70 and a year and have that support available if this went down hard uh we'd be in a mess of trouble how far how hard would it be to add enough training to a staff in a job description that they would be able to take that on the cost benefit analysis isn't there because the expertise level that's generally required is so high that's why they do the service contract nobody would ever have a person like this on staff unless they I'm guessing Cisco probably has one or some of the giant corporations but in general nobody would do this unless they were huge billion dollar corporations they wouldn't even have the access to the continue education that Avea has to their own internal contract workers so that even if you hide them on staff they'd still always be a day late and a dollar short because they wouldn't have the continuing ed that the internal employees would have a through a vea on their own system if we train somebody to do this they would immediately leave us get a $200,000 position elsewhere there's no way we could either train for it I don't think we could train them up to with up to Snuff and once we did they could immediately demand much higher salaries than we could ever consider paying a lot of people in this room combined thank you I didn't have any more questions Mr chair I could extol the virtues of the Navy for a little while longer if you like I could make a motion that we approve the threeyear ve phone system M and support for the three years all right motion by commissioner Holland second by commissioner Shane any further discussion I would just like to say thank you for in-depth conversation on this yesterday because I too had a lot of those conversations as well so thank you for the time yesterday we can also talk about dyum no one okay fine you know I give and I give no other discussion all in favor say I I post same sign all right motion passes you I'll be here all week all right now we'll go back to the uh items for consideration first one would be the authorized signatures by the board chair and the County Administrator for the monacella orderly annexation agreement Mr chair thank you this is come up from a systematic review that was started by the city of monello and monello Township um they've been in an orderly annexation agreement for a number of years I want to say pushing 20 probably um and this is just an update to it they did work with um me and my legal capacity and added some terms that are required for joint Powers agreements as far as indemnification also requiring that the entity get an attorney and I've also discussed with them the possibility of getting Insurance either through mcit or the league um I don't know which one they are opting with but that's that's a discussion I've had at least with the organization um what you have before you is the final product that I think was worked out by the Township and the city and as you know Mr chair you're we I guess we can call refer to you as kind of the tiebreaking vote because you're the fifth person who chairs these meetings and um it's two people from the township two people from the city and you're kind of sitting in the middle I think of every one of the meetings but um this is the the final product I'm glad to see it still working for the township and the city and that they're working so collaboratively one change I do need to note is on the map for it what you have in the packet there has been a slight change to the map um the bottom line starting in the Southeast corner you have that little dip that goes down over Pelican Lake that dips straight over to Highway 25 as a straight line there's no more going up and then over um we have corrected that in the signature packet but clearly what's online has not been updated so just want to let the board know about that one minor change to the map but again all the parties agreed to it so the we call them negotiations or the meetings between the city and the township went very very well uh this uh Orly annexation agreement will serve both the city and the township well for a number of years as well as to your point on the some of the legal pieces uh from a litigation standpoint that have been uh dealt with and U mitigated between the city and the township so it's great to see because sometimes these orderly annexation agreement discussions can go on for years potentially and glad to see that this one went very very well in very good relation working relationship between the city and the township so I would uh ask my board members to support this I'll make that motion to approve second motion by commissioner Holland second by commissioner Shane to uh authorize signatures by myself and the County Administrator for the monel orderly annexation agreement all right all in favor say I I oppose same sign all right motion passes unanimous now we have to set a date for the salary discussions for the county attorney and the county sheriff uh suggested dates Administration uh suggested date was November 19th 2024 after the board meeting we have confirmed with the sheriff and the county attorney and they're both available pardon me 19th 19th 19 so we'll be looking at like a 10 1030 is probably we'd probably notice it at 10:30 yeah 10:30 on November 19th is that work good for board members I'll stand for a motion I'll make that motion I'll second all right motion by commissioner Shane second by commissioner Holland who set a committee of the whole to discuss the county attorney and Sheriff's salary at 10:30 on November 19th all right any discussion hearing none all in favor say I I post same sign all right motion passes unanimous items for consideration the committee of the whole uh ARP was the first one here and the recommendation was pretty simple we were just going to uh actualize those uh funds on the schroer park Redevelopment project uh so I'll make a motion to approve the recommendation for that item all right motion by commissioner Dietrich I'll second second by commissioner catchmark to approve the committee of the whole recommendations regarding ARP from October 1 any further discussion hearing none all in favor say I I clst same sign motion passes unanimous all right uh next would be the October 1st the revisers recommendations uh so the first one was the set to public hearing for the dangerous dog which has already been done uh then was the others just discussion on the uh foul the chicken chicken ordinance the P yeah Mr chair we discussed the chicken ordinance but there's no action on that one today that's having further discussion but as you see in the second bullet point the committee is recommending that after the public hearing you adopt the dangerous dog ornon so y clearly that's not little premature at this point because we to have a public hearing first and the other one's information only so I don't necessarily know that we have to but I guess we if you guys want just for monial reasons May approve the recommendations from October 1st which you've already kind of done already since the other one's informational still moved motion by commissioner Dietrich second by commissioner Holland any discussion hearing none all in favor say I I post same sign uh motion passes unanimous all right now we're on to the workshop agenda items uh largely a lot of them items 1 two and three are informational only uh the Erp check-in was really to you know direct staff to detail specific plans to address the uh four pillars and bring forward to the board at a later date for the Erp check-in so kind of just a staff Direction piece uh then the uh public survey was mostly informational but uh some directive by the staff were directed to prepare Communications with the public summarizing the suffer the the survey and results and recommendations would be to share once the board what we would share with the public with the board um then there is the recommendations from the Department moves the board's consensus was to move forward with the Department moves uh granting authorizations and signatures uh that is on that Finance uh movement and projects within the building uh let me know if there's any of these ones that we want to move out then there's the fee schedule review uh and that when we already set that public hearing so that it has already been uh accomplished then we have the out of County Agency use on the training facility um and there was the discussion on that and to commissioner catchmark and administrator uh Chrysler's uh recommendation then that's going to be adopted on that well potentially adopted after the public hearing which has already been set then there's the legislative items we've uh brought forward a number of different items and suggested a meeting in the first week of December with leg legislators based on their availability and then there was the recommendation to uh direct staff for the uh 2025 score funding uh for the November 12th board Workshop to bring back some different options or recommendations on that and then we had another added item on there which I thought we had on here was the mcit uh delegate was Mr chair I was looking at the minutes that was discussed as number 11 commissioner updates okay that's discuss there in the minutes and then there was the uh recommendation from the to appoint a member to the mcit so we'll do that one separately since there was some some discussion on that so with that I'll ask somebody to approve the uh recommendations as printed here from the October 8th Workshop so moved no second all right motion by commissioner Shane second by Comm catchmark to approve the workshop recommendations any further discussion what what about the MC the MC1 we'll deal with that after the October 8th uh Committee of the whole we'll do a separate item on it okay all right hearing none all in favor say I I post same sign all right Workshop agenda items are recommendations are approved unanimously then we had the committee the hold from October 8th for the out of County agency use on the training facility the recommendation was Administration to move forward with drafting a pilot program for outof County Agency use of the training facility to include a license agreement fee schedule and identifying a partnering uh identifying partnering agencies and then there was the other recommendation of the training center memoral of agreement which was to for administration to send a letter to the FBI asking for additional funding increasing uh due to the cost of operating the facility since the original agement was made Mr chair as far as that that first item I the out of County use I think we should consider being consistent with booking that facility like other parts of the compound here with conference rooms and such that admin would have access to a current schedule of who's using that facility like a lot of other places around this facility and the second part is it was spoken about Meer using already planning to use the facility we were there was already conversations between myself and staff that there would be a fee but someone else told them that there wouldn't be a fee we need to charge Meer to use the the facility this fall and I want to make sure that that's part of the recommendation that we can't offer start out offering to an out of County agency um free use of the facility so um and I guess here's kind of where the the quanty because I think to your point going forward and because the fee schedule hadn't existed I'm guessing to your original conversation with them so this was a gracious invitation that you made on the original conversations with merer So to that point for maybe the first time we may have to have a discussion about the first time but I think ongoing usage of it especially once we have adopted a fee schedule for it it should be and they they rightfully should be charged for it ongoingly but I don't know where the conversations with out in a fee schedule in place what conversations the sheriff has had with Meer in that interim period of time that that puts us in a little bit of a quandry um I don't necessarily know that it's a exuberant dollar amount I think it's probably less than probably $600 uh for the onetime usage on it I'm guessing I don't know Mr Mr chair thank you um as you know we just created the document for the fee schedule I fully support the board's efforts in charging outside agencies to use this range we are blessed we have a beautiful facility I fully support board's initiative on that we have worked diligently but as you can see we're still directing staff to come up with set agreement it doesn't exist yet Meer county is scheduled to train at our training center tonight and Thursday night and so that's why requested another meeting this morning after this meeting uh to discuss that this was an agreement merer County currently has a conflict with their current facility they need low light inclement weather the fall shoot they're scheduled tonight and Thursday night and I would ask that the board would support me in the ability of meeting with another sheriff and like you said making a gracious invitation to get their training needs met while still supporting a relationship I just want to remind the board we are dependent upon our partners and again going forward when this agreement is in existence and everything is done I fully support the efforts um but right now we're dependent on these relationships too I think I just figured out the math real quick between uh tonight and Thursday night it's between $300 and $400 to me the relationship with another partner or uh bordering Sheriff's Office is more important than $300 or $400 worth of Revenue that we might get they're scheduled for a few hours tonight and a few hours on Thursday night well I will say that I think the free sampling and getting them out there and using the facility will yield them to want to have a longer relationship with us so I I I think to to create some bad or ill will in the short term to get $6 $700 uh on but in the front side of it we could create a long-term relationship where that could yield uh way more than that I I think it would be really foolish and shortsighted of us to try and impose a last minute fee on them to get $600 it's just it's going to come across very Petty and I feel like uh getting them in there on a free sampling of the facility will yield a long-term relationship so even if their current issue with Lichfield is resolved and they would have access to that range if they come out here and see what we have to offer if I was going home as the sheriff I would say if it's going to cost a couple thousand a year to have access to a facility like that I would pull that trigger in a hot second if I had board board approval to do so it would be a no-brainer and so again this is about relationships commissioner catchmark you said it in the committee meeting last week we have a mantra on Minnesota no Sheriff stands alone right we do this often times I don't want to I don't want to talk uh about past experiences but alinaa clinic and the incident in St Michael I cannot tell you the tens of thousands of dollars that was poured into Wright County because of our partnering agencies and the expenses occurred and not one single one of those Sheriff's Office even asked for anything in return the only expense we had out of that was $9,000 for a transmission line that I offered to pay for from a St Cloud vehicle that was damaged in the in the assault so tens of th tens of thousands of dollars and you spoke in the committee meeting that you had spoke to Meer Sheriff Cruz at a conference recently wasn't it yep three three weeks ago we were at a retreat together okay and thanks for clarifying the time frame without knowing what I'm going to tell you Mr chair I can see why you'd say this is petty and this is this but when I tell you the rest of the story that administrator clay and myself have been in correspondence with Meer for a couple of months with an understanding are you interested in using the facility but there would be a fee we because you didn't want to talk about it until we knew if there was people interested you said that twice we know there's people interested and we weren't offering it for free so now as recent as three weeks ago the two sheriffs get together and a gentleman's agreement is done which we have already experienced out there we don't have anything laid out as there they have said there's no agreement in place but we' made a gentleman's agreement with another agency to use a $9 million facility so this it already started with the groundwork that there would be a fee the sheriff was the one that offered it for free knowing that there is a fee schedule which they reminded us of at the committee meeting the other day so I say we should stick to the original negotiation the decision makers and administration it is a right County training center and there was a we were working towards this there was the two got together and made the agreement for free that's that's not our problem commissioner catchmark the sheriff was unaware that the right that right County had even reached out right County clay apparently was reaching out to the chief Deputy making offers and talking about would there be interest he's like of course there would be interest he had no idea it was at that same Retreat I asked Brian Cruz because it was a meeting before that where there was discussion about outside agencies using our facility I asked Sheriff Cruz at that meeting he's like no they haven't reached out to us Monday after he got back to the office he called me and said well apparently they had cuz I came back to my team and said is anybody talking to anyone at rri County and his chief deputy said I have been well then Brian Sheriff Cruz asked him who are you talking to he's like I think it's a captain with the sheriff's office he went back and looked at the email signature and he was talking to Clay from admin Sheriff Cruz is like why are you talking to someone from admin when you should be talking to someone from the sheriff's office so the way that all of this information has gone out I can't speak to that that sheriff can't speak to that he had a request of us and we can fulfill the need to get their training done and again the form does not exist at this point to to have an agreement their training is scheduled for tonight and Thursday night here's I mean this is purely a situation where the right hand doesn't know what the left hand's doing and it's making us poor salesman of our facility at the end of the day to both of your points it's all relationship based if we want to promote and sell this facility we have to be on the same page on this and it's about in my if I my first inclination is build a relationship first and then come up with especially when I mean we're not talking about them using an egregious amount of time here we're talking like literally $600 potentially less than that to me it's it this is a relationship that we want to build for a long time and we want them in there and to me to sour it over a few hundred isn't worth it so that's where I stand on it I understand your point that you've been having conversations and Clay's been having conversations as well as a sheriff and right and left hand didn't know what they're doing that's all the more reason I feel like we need to take the higher Road on this and and work on the relationship versus trying to get a few hundred bucks out of them Mr chair the the fee schedule is one thing and I don't know if you haven't seen the current one I don't know how you're coming up with a few hundred you don't even know how many people are actually going to come and shoot B on the hours of renting and that's where I'm basing it on the idea that there are two nights for maybe three hours each nsh but the other piece is we all should appreciate an actual agreement that the risk management has dealt with because I thought we learned our lesson with gentleman's agreements and here we have another one and you can talk about the merits and relationships and on all of that but what if people go there and they leave with more holes than they came there there's things that could happen but it's just the business side we didn't have the right people drawing up in order even if we want to be good partners but I I just it's another Sheriff's Office they're all being paid they would be covered by their own work comp and their own liability insurance obviously if there was damage to our facility we will have a staff member there and obviously we would know about that and they would have to take care of that um commissioner vetch um maybe maybe a way to do this would be similar to when you said you paid for the $8,000 for the uh line or whatever when they came to help how about we just take it out of your budget because it's our facility you pay the 600 $ or whatever we deem would be a good price to pay you can still offer it to Meer for free and then we're still we're still in line because basically we don't have Barry going around saying well I'll give you a free building permit you know just cuz you're a buddy and we want to you know get good relationships I think we own the facility it should we should just like everything else we should have a fee for it so I have no no problem if it wants to come out of your budget that would be just fine commissioner I'll pay for it and I'll work on relationships you guys and Mr chair I think this still goes to the point that there should be accountability on the usage schedule out there because this schedule was not any place that anybody could look and see somebody was out there if we would have talked about it today we wouldn't know so and I don't want to make this more convoluted than it already is because this is half the problem is where we we have Administration and the Sheriff's Office uh having conversations and the right hand doesn't know what the left hand's doing I I think there may be some value to your perspective but I don't want us to just right here make some rash decision I would say was have another discussion on what that looks like and hone out something I just don't want to just pass some recommendation here that just deems Administration in charge of scheduling or the sheriff's charge of scheduling universally on it I want to make sure that it there's a good robust discussion on it so that going forward we don't have this issue I think it both I think we all want the same thing on it the sheriff does as well as the board we want utilization of the facility uh to the most its ability with maintaining the ability to train our our deputies first and foremost and we also want to be able to leverage that usage agreements and being able to get funding the so we're both trying to go in the same direction here I just feel feel like the conversation is making it look uh quite the contrary so Mr chair may I um recommend that we move forward with what's already planned come back with an updated use agreements and fee schedule so that we're all on the same page moving forward I I think that that's the goal here I think I agree with that and I think we'll have another discussion on scheduling on who's the Master scheduler of it and who has access to that information I so I think that's a piece that we have to sort out here we would obviously have to control the scheduling but I could care less if the county comes up with a program and everybody in the county can see it I could care less but obviously we have to maintain the usability because we know the schedule we know what our needs are and we certainly don't want to book ourselves out of our own facility I could care less who has access to it and Sheriff that was my point where I wanted to make sure we weren't making arasti decision here in this room that was going to have uh ill effects I would appreciate that and Mr chair Sheriff I don't I think that it could be admin access only I'm not I don't think we're asking for the whole County to be able to see it I don't think that's necessary unless you want to do that but well no I don't I I'm just saying if there's any question on transparency I could care less what point you're trying to make I don't care who's got access to it we would need to control the scheduling but I could care less who has access to it commissioner we for you to hear from me that I'm not looking for everybody at home to see who's out there today but for at least third floor to access and if someone has a question here they could find somebody here that could answer it administrator kryer I think you can you work with the sheriff to kind of work out some way that facilitates the board's desire need to be able to have uh some I guess accountability on the usage as well as then being able to make sure that the autonomy of the sheriff to be able to schedule his uh training as necessary is met yes Mr chair members of the board we we can work with the Sheriff's Office and it and create a shared uh calendar where the sheriff's office would be the administrator of it but other users could have access to it right we can make that happen thank you thank you all right um Mr chair I think commissioner dedich made a motion I'm not sure if there was a second to it but I'll I remember a motion being made so we have a motion by commissioner dri and I want to make sure that was to uh direct staff to uh work with the sheriff in developing that fee schedule which we are are doing and then usage agreements and usage agreements uh and then to uh include the delegation of uh Administration to work on creating that calendar agreed all right all right that's a motion by commissioner Dietrich second second by commissioner Holland uh any discussion hearing none all in favor say I I I oppose same sign all right motion passes unanimously all right now we have the mcit delegation uh Mr chair there was one more recommendation for the FBI oh the FBI sorry we didn't make a uh oh the letter Mr chair yes we need a motion to approve the recommendations uh I guess because we even this one here wasn't even necessarily this last motion didn't really accomplish the recommendations from well I guess it did kind of we discussed and modally approved it so the letter to the uh memo of understanding to the FBI Mr chair I got a a comment after what we had heard at that past meeting and some other meetings on this that I think we should put a deadline in there 30 days for a response from the FBI and is the the ask amount and have a 30-day deadline for a reply and if we don't get one then we revisit the order and and convene again as a board I'll second that so at this point you would be I guess let go a little bit F because okay 30 days gets you to November 15th um you're too late to make the agenda for number November 19th so at that point I'd say put a deadline of in my mind the next board meeting would be December 3rd so you could set a deadline of like the 26th then you still have time if you want for the last two board meetings of the year it and that's fine I mean this is no surprise or secret we've had conversations with if you want to do 30 days I mean that's fine um I I just know that the way these these things go through in the in the security and vetting of letters and mails in there I don't necessarily know how fast it gets to somebody's desk and whether they do meet on it or don't meet on it I just you want to be able to articulate that you gave ample amount of time all right that's fine so you want to set the date of Mr chair if I could actually recommend November 22nd the 28th and 29th or S Thanksgiving and the day after Thanksgiving so the agenda will probably be published on either the 26th or 27th given that time frame so if we could do the 20 second okay I'll make a motion to recommend for that dollar figure requesting payment for 332 232 with the deadline of November 20 second second for a reply all right I'll second that thank you so we have a motion by commissioner catchmark second by commissioner Holland uh to set the the letter out by with a requesting a response by November 22nd uh any discussion hearing none all in favor say I I post same sign y all right motion passes 41 all right now moving on to the mcit uh delegate appointee this was an item that was done under the uh at the workshop discussed under commissioner's updates as it became aware to us uh prior to that Workshop that we would need to reappoint a new member of the board or staff to serve as the voting delegate the mcit uh our voting Delegate for mcit um yeah chair vetch I uh so I know that was it was kind of a hasty you know uh thrown in the air type thing at the workshop and since that time last week I was in St Cloud for a public Public Health uh Retreat and uh one of the members of the board um a commissioner Marsha Ward from wiona County um and I had a discussion and she uh she said she'd love for me to vote for her she's up for uh a vote um so at that meeting I would like to be the representative uh so I can in fact vote for her but on the other hand she also said that it would be nice to have somebody from Wright County fill uh the seat where they have an open seat and she said she they would prefer to have an auditor because they lost an auditor in that position and it's Financial so um I have since spoken to our auditor Lindsay who uh would be would be interested in in applying for that position to be voted in on on the December 8th I think December 9th commissioner 9th at four o'clock I believe so with that said I was wondering if uh the board would consider me being that voting member for that day the 9th and then um uh going forward with uh uh recommending Lindsay as a um a delegate for the MC it Mr chair I had volunteered for a reason to be on that board or to be the delegate um well aware and have attended meetings before and foll along with M mcit and and their program and actually working with risk management as well to understand the needs of right County and being represented on there as well not another not commissioner from another uh County so um I would maintain that I in the workshop was designated as the delegate and you could be the alternate for sure but um I believe moving forward that was the agreement Mr chair there's this is regarding a Commit This is regarding a there's a position on the board right um there's three positions open on the board um a b and c or whatever they are and so um and that's that that would be different right I'm talking about the delegate position regards to the workshop um whether Lindsay applies that would be great if that's your intent um yeah you saying that you support the Lindsay piece you just I still be the delegate that's the the workshop um on the night recommendation was was for and I volunteered at the time to do that because I wanted to be the delegate for that position yeah so um just to recap because it was kind of something that was thrown out us last minut to commissioner Holland's point that we and she is stating now that she wants to throw her hat in the ring for it as well as the the quick consensus at the workshop was you were the only one at that time had thrown your hat in the ring for it uh there was a a recommendation to appoint commissioner dri at that time since uh everyone else at the time didn't have any uh prior knowledge or in or uh interest in it commissioner Holland at this point is throwing her interest into it uh is she's just articulated specific meeting yeah just for that specific meeting just for that you're that's you don't want to be the voting delegate ongoing wouldn't Lindsay be the voting delate be she would a board member you would you could delegate her to be the voting member after the fact at that point or you could delegate Lindsay to be the voting member mcit voting member for us right now and be the and run for the board which maybe probably be the better route is to appoint Lindsay to be our voting member on mcit and then have her run for it that would be the probably the cleanest best route I think it's a good fit just for the fact that they need an auditor and she has a she understands you know what Wright County needs uh she is our auditor um so I would I would say that would I I would recommend having Lindsay be in those that two Ro those two roles especially because marsho asked specifically uh for an auditor I'll go ahead and second that yes all you have a motion by commissioner Holland second by commissioner Shane to uh support our finance director Lindsey Meyer to apply to be on the uh mcit board as well as to be our voting Delegate for mcit and she would be our auditor well fin that that title Falls underneath that same piece yeah auditor Finance director treasur whole bunch of things all right M Mr chair so the motion on the table right now is to uh change the recommendation and designate Lindsay Meyer as the primary are we doing it why why can I is this up for discussion at this point because I'm wondering the why Lindsay would have to be both I could vote for Lindsay as the delegate I'm not quite sure why that would be a conflict I will be attending the meeting I will be she's already going down there at it's at the AMC conference and I will be there but the subsequent meetings are in St Paul right every the second I understand when they are but this is for the annual meeting for the the voting of new members onto the board and the delegates vote to get those members on the board uh it's just for the I mean I I it looks the best from if you're going to solidify people alive wouldn't you have the person that you're recommending to be on the board be your voting delegate but that's that's my own perspective on it but uh I unfortunately I wish we would had a little bit more time to pause and think about a methodology when this came up to the workshop last week so we kind of came up to a real Hasty recommendation real quickly uh without having really thought it out uh we have a motion at this point to appoint uh Lindsey Meyer as our delegate uh to be the voting member uh for mcit for R County as well as to support and encourage her to apply uh to be on the mcit board that is the motion that is out there and seconded uh is there any other discussion points Mr chair um I believe there's an alternate that can also be designated at this point I would I would add that perhaps I would like to be the alternate and add that to the motion Please Mr can I call the question sure uh we had the question's been called for the motion in a second uh at this time we have the questions called the motion that stands out there is to appoint Lindsey Meyer as the mcit delegate uh voting Delegate for right County and to encourage her to apply uh for the mcit board hearing all in favor say I I po same sign a passes 41 uh we can have an option of a delegate at this time if we want we do not have to or we can deal with it at a later date if necessary an alternate or an Al I'm sorry not delegate an alternate if we want we can deal with it at this time or we can wait and fulfill it at a later date I would Bank a motion to be the alternate for the mcit board motion by commissioner Dietrich to appoint herself to the alternate role on the mcit uh as a alternate voting member for the mcit I'll second second by commissioner catchmark any discussion hearing none all in favor say I post same sign motion passes 5 Z all right at this time I we have concluded all of the items on today's agenda Mr chair do you have any comments from the Commissioners do you have are we going to do updates from Commissioners or anything do you have a a quick I just I just need clarification um administrator kryer um I just need Clarity from the comments there seems to be disagreement from that budget Retreat you were present and what was said I would like you to clarify the comments that were said at the budget Retreat regarding the $195,000 additional cut from the sheriff's office please what was said and how it was said please no I'm asking administrator I'm asking the administrator to comment he was there and a Neal obviously a disagreement I would like the administrator he's to advise what was said and how you corrected what was said M Mr chair member uh dedri there there was discussion brought up as to the dollar amount and how it got calculated um and I you are absolutely correct I clarified what the statutory Authority is of the sheriff with his budget and clarified that you can cut the dollar amount but not a specific program she had read off her list of each of those items and the total doll amount at the meeting um yes commissioner vet I have a question of of uh um administrator kryer when when we had this discussion in a retreat did you and staff go over and tell the sheriff all the items that were cut or did you just give him a dollar amount so at this time I don't see commissioner Holland if you at least give me the uh moment here uh I don't see what we're uh this doesn't have any business to attend to or uh anything that would pertain to staff so at this time I think I would adjourn the meeting just to be uh a good fiduciary of Staff time and we can have offline discussions on this as it's already been discussed in a public forum uh so at that point I would encourage you to have discussions offline uh if there's a otherwise at this time I'm going to journ the county board meeting all right so County board board meeting adjourned at 10:15 for