[0:06] i will call the June 23rd work session to order you join me for a moment sounds

[0:12] of the fledgiance

[0:25] to the flag of the United States of America and to the republic for which it

[0:30] stands one nation under God indivisible liberty and justice for all

[0:39] move on to citizens comments think we have anybody here online okay public

[0:45] safety projects update mr canon yeah get started here we're using a new

[0:53] process here for our presentations so I'm trying to

[1:00] here

[1:07] okay you should be able to just bring this chair

[1:22] you guys have great pictures they all look very nice

[1:35] okay so couple updates here on some public safety projects that we have in works this first one is for the first

[1:41] center um so we uh have started with the membership drive and trying to um uh

[1:49] push this out to some cities um we have

[1:56] we have um I didn't bring my reading

[2:01] there that's better there we go um

[2:07] so we finalized the flyers in May you guys took a look at the the dough draft of those and then we sent those out in

[2:12] early June we've so far have received responses back from three cities that are looking at the capital level Valley

[2:19] Farmington and Northfield um we're also getting some interest in some other cities as well so we're going to keep

[2:24] moving forward with that um this is the final version of the flyer um it

[2:30] basically consists of general information regarding the site um it

[2:35] outlines the two membership benefit levels that we had talked about previously at a work session and what

[2:40] the that means the potential memberships uh it also included the general facility

[2:47] pricing this is kind of the allocart if a city doesn't want to become a member they still have the opportunity to um

[2:54] buy into the space with this kind of allocart allocart pricing

[2:59] then we also added kind of that same pricing concept for fire uh departments as well for them to reserve space and to

[3:06] use the area for fire department training and the flyer just has the general

[3:13] layout of the facility that has been included with have our memberships and advertisements for the facility

[3:20] um so we also since now that we've got uh the membership starting we've started

[3:27] started looking at membership agreements so this is just a rough draft first page of a membership agreement that working

[3:32] with through with camel Kudson police department staff but working with that

[3:38] um just trying to come up with a boiler plate that we can then send out to each of the cities and then work through that with them individually on on what that

[3:44] agreement means for them real quick before Alan goes on from that

[3:50] just one note Farmington um has expressed interest tensibly in prepaying

[3:56] their entire 10 years um they have their fire their police s or their fire public

[4:01] safety aid that the state gave a couple years ago i think they're still sitting on theirs and they need to use it um so

[4:07] if that's the case that would be a a very good thing from a cash flow perspective standpoint um

[4:16] um one of the things that we're investigating I know Lieutenant Hansen and our IT department are working through we're trying to find a way to

[4:22] maybe have an online facility scheduling process we're not sure if we're going to make that possible but we're

[4:28] investigating that again this is just a snapshot of a screen grab that shows the very first rough draft of that so that's

[4:35] how some of the works um website uh this is the website i was

[4:41] going to click on this but I'm not going to do that because I don't want to screw up the presentation here but we also have a website out there that's live and

[4:48] active it's very similar to the flyer that I just went through it pretty much mirrors that it just is a place where we

[4:53] can send everybody that has general information on the first center but they can grab that and share that with their individual cities or facilities that are

[5:00] looking at it members staffing so we're looking at having this

[5:05] operational by this time next year so we have to look at um trying to come up with some staffing concepts all right so

[5:11] far we're looking at um putting together job description and duties for a first

[5:17] center manager we're going to model it similar to the Euro Center um we're actually meeting this police department

[5:24] staff and or my HR staff are meeting with um hero center manager later this

[5:29] week just to kind of pick his brain on how we set up the staffing what's that mean for them what are their duties how

[5:36] many part-time people that kind of stuff so um that'll be very helpful for us and

[5:41] forward with um budgeting for 2026 putting together staff in the site

[5:48] construction construction started in May so we designed and built the storm water basin in May that went very well and

[5:54] very quick we had some good weather for that um you may have seen some of that construction that basin reaches all the

[6:00] way down to Cedar Avenue so if you were driving on Cedar Avenue right before um in May you would have seen some

[6:05] construction going on there along the creek and that was the construction of storm water basin so that's been built

[6:11] constructed and stabilized um we also started demolition of the old public work site in May and as you remember uh

[6:18] uh that was the old previous public work site um we did some re after we started

[6:25] doing some demo out there i started doing some research we acquired that property like late60s 68 or so we built

[6:32] the initial public works building in early 70s so that was a public works

[6:37] site for 50 years so keep that in mind as we go through this next part of the presentation

[6:46] um so during during this uh demo we did run across uh the seven buried tanks uh

[6:52] that we found out there at the site um they all were in good shape oddly enough

[7:01] except for one of course um which we it did leak about 5 gallons of diesel fuel

[7:06] that was in it um we had that mitigated the site cleaned up um we reported that

[7:12] to MPCA just went through the process of completely cleaning up the site and mitigating that so it was a little bit

[7:17] unexpected um but we worked through it and we're okay um so that was the first

[7:23] surprise um and then as part of the building came down we found a buried pipe a couple buried pipes underneath

[7:29] the building that were wrapped in asbestous insulation so these were old ventilation pipes for who knows what um

[7:36] from the old building again this part of the site had to be mitigated disposed of properly and and cleaned up so that

[7:43] again was also fixed and they repaired for for cleaning up the soil so we moved

[7:50] into constructing the warehouse uh portion of the project uh the foundation of that was being dug we started running

[7:56] into a couple piles of buried debris um and then we ran into a couple more and then we ran into a couple more so we um

[8:05] had that all tested we've had WSB and um Bron on site continuously testing the

[8:11] stuff making sure it's it's clean stuff it it ended up thankfully being um just old construction debris um some tires uh

[8:19] just stuff from the 70s unfortunately that got buried out there as as the site

[8:25] was developed as a public works project so these are some pictures showing kind of what we found out there um some

[8:32] buried pipes so there was a water heater that was buried out there so it's just junk um but again it was tested it's

[8:39] been clean um and we mitigated and cleaned up the site and brought in clean

[8:44] um this picture is unentertaining for some people um so if you look real closely on this you'll see a track or

[8:51] tread there if you look really closely you'll see a 1973 Scadoo snowmobile

[8:58] wow so there's just like a giant hole everybody working the project threw their stuff in and then covered up could

[9:04] be or it was a place whenever the city picked up stuff around the the city you

[9:10] dump it just dump it yeah again thankfully it wasn't anything too crazy it was clean

[9:17] debris and we were able to mitigate and kind of clean it up so um unfortunately

[9:23] because of that clean up and some of the mitigation we had to do with Brun and WSB the testing just takes time to do

[9:28] that just takes a little bit more um we probably lost about 30 days of the project but um RJM our construction

[9:34] manager feels that we can probably make that up still within the time frame so we always build some cushion in that

[9:42] project schedule so that that when instances like this come up we've got we got some space to fit it in so it's all

[9:49] good it's on it's uh been moving forward this week and end of last week and first part well first couple days of this week

[9:56] they've been um u fixing the pad for the main building um they've been digging foundation for

[10:02] that and it's been clean so keep your fingers crossed that keeps going for them so the main foundation of the new

[10:09] building is primarily in the same space as the old building so we think we're

[10:14] we're in good shape so we'll see as the week goes on um just some miscellaneous

[10:20] items on this project uh the police department is in the process of they're evaluating the VR system that's like a

[10:26] three screen VR electronic system with the I don't know if you guys put a headset on or not but it's a system

[10:32] where they can go in and it's a virtual reality they've been in the process of digging into that and finding out what's

[10:37] the best system for the best bang for our buck on that um we're also um

[10:43] getting ready to purchase the movable or advertise for purchasing the movable wall system so that's the area that's

[10:48] the reality based section of the training center where it's a movable wall system so different scenarios can

[10:54] be set up um for fire and police both it's an area that can be pumped in with smoke so it can be a confidence course

[11:00] fire department um that will have sound and lights to have multiple different scenarios that the police department can

[11:06] run through so um that movable wall system will be going up for a bit here in the next um couple weeks

[11:14] and then also the fire department confidence course it's on the second story of the the second uh floor of the

[11:21] portion of the first center um that's a confidence course that the fire department in the old facility had built

[11:27] themselves out of plywood lumber um we're going to do it a little bit better this time and uh Mike is working with

[11:33] RJM and with uh um LED uh Leo Daily to

[11:39] design it and have the construction crew has it to to build it for them to their spec so that'll be a great upgrade for

[11:45] the fire department and that's in the process of being designed out too and then the last thing uh for this

[11:52] project is the fiber extension uh we're working with the county we just have one little section that we need to work with

[11:58] the county to do kind of a fiber swap to be able to extend fiber to this site so um that's in the works with it um that

[12:05] hopefully will be move forward so that's the first center there any questions on that before I jump in so the Apple

[12:13] Valley Farmington drill field are they thinking police and fire or just police

[12:18] just police okay have we had any interest from any other fire departments or most of the departments that I've

[12:24] talked to would be more of a rental hole okay the dollar amount to to invest in that for the use wouldn't be worth their

[12:30] investment if that makes sense yep makes sense this one

[12:35] good thing in spring of 26

[12:42] yes yeah hopefully by June of 2026 be operate June okay

[12:48] my another question about the first center was uh we had the federal or

[12:56] federal update on money potentially coming our way there were two different numbers on the top

[13:02] there does that mean the lower one is the one we're looking at or are they both separate

[13:09] yeah so between Tina Smith Amy Kobashar Angie Craig they all submitted different

[13:15] amounts to go through their various processes so if they'll have to get

[13:21] rectified what matter so it'll become one number it's not that these are separate to come

[13:27] together it would be Yeah it's not three separate pools we get one got it okay

[13:34] i've I have been hearing that it's more likely than not that there will be a CR this year with stuff

[13:43] better today than I did 10 days ago

[13:48] uh the next project is the fire station the new fire station uh being proposed

[13:53] so right now we've just been working with CN architects and um looking at multiple designs and stuff that I'll

[13:59] show you today is is very rough it's very preliminary it's not going to be what it's probably going to end up looking like i just But this is kind of

[14:06] one of the sketches that we've been looking at that multiple so just take it with a little bit of grain salt that

[14:11] this is not um set in stone by any means but so we've been meeting with them for

[14:17] about eight weeks we're going through multiple building layouts uh we toured some fire stations in the area Plymouth

[14:23] Burnsville and Apple Valley that kind of gave us a good idea of what the you know the spatial areas can look like and what

[14:29] different sizes of building of offices and bays and all that and um that was

[14:35] very helpful probably more for us novice person than it would be for the fire department personnel but um it was

[14:42] helpful for us to kind of look through all that so um this is again a sketch of the

[14:48] building um if you and just as a reminder this not only will be a new fire station with the professional fire

[14:54] station staff working and living here but it also will be the headquarters for

[14:59] um the fire department so this will be the new administrative areas of the fire department so um the portion kind of in

[15:06] the green and the darker gray will be uh the administrative section areas kind of

[15:11] in the lighter gray and the blue are going to be more of the staffing for the department it themselves and the stuff you see in the orange that's the the

[15:18] bays of the the fire station um it is it will be uh two stories at least a

[15:25] section of will be two stories um this is the second story area this is the dormitories that were are being proposed

[15:32] right now living quarters the kitchenet the um a workout room um just basically

[15:38] everything they need to live there uh 247 if needed and then the area in the orange is the second story of the of the

[15:45] bay below this is kind of the decontamination area when the uh fire department staff comes back the fire

[15:52] fire called they go in decontamination area clean off their stuff hang their things up cleaning area there's

[15:59] equipment or repair area down there multiple things blank can always talk much better about this than I can but um

[16:05] this second story area is is uh is part of the of the that center bay it'll be a

[16:12] hose tower will be in the upper upper top area as well as some training space and then some mechanical space that's

[16:18] kind of towards the bottom part of the picture so when it's a second story it's

[16:24] just like narrow it's not a full second story

[16:29] i I'm a little confused yeah so that orange area would be the same height as

[16:35] the as the bays for the trucks

[16:42] between two bays the ceiling will go for the bays will go up two stories basically oh oh okay thank you but

[16:51] internally there'll be two floors internally in that section okay

[17:00] no basement level that's it there's no basement this is all on slab on grade yes no basement

[17:07] i'm not architect will you go back for a second is there any value in being able to have like

[17:12] be able to walk between those floors on like a bridge or does it not matter

[17:17] um no there would be no need for that okay

[17:26] um so the next is uh so a couple weeks ago the council directed staff to move

[17:31] forward with purchasing the Fiser property that's a 12acre site in the northeast corner of Grand V9th

[17:37] um the closing the tentative closing date for that it will be this Friday um so we're moving forward with that uh as

[17:44] part of that then we have hired HKG HKGI to do some site planning for that to

[17:50] work with um CNH architects as we move forward with designing the the building

[17:56] um as part of this we're also looking at potentially locating a satellite water treatment facility on the site so uh

[18:03] we've hired Black & Beach as part of their skill set to be able to design that so there's multiple consultants

[18:10] that are going to be helping us lay out the site to make sure that we fit everything on there that we want to and

[18:15] still have a goal of preserving a portion of the property potentially something else in the future yeah so to

[18:22] that like on the southern closer to the water tower we can try to maximize that

[18:27] use rate so that we're talk about access real yeah I'll get in that here in a second yeah that's

[18:33] perfect it's good um so that's what I was mentioning so some of the hardest

[18:41] maybe one of the the most defining things on this site is going to be the access and how we get access from the

[18:46] fire department onto the site or from the site 179th Street is is a little

[18:52] tough than tougher than what we had anticipated so um

[18:59] as you move east or west on 179th Street the

[19:05] westbound lane is at a lower elevation than the eastbound lane so we're like this in the lanes so that middle

[19:11] concrete median is at a slope and that slope doesn't flatten out going towards

[19:18] the west until right about and you're getting in the turn lanes for Graanby so

[19:23] right around to this area that shows up there um well you can see where our access point needs to be so we've got a

[19:32] meeting set up with the county to talk to them about what we can do on 179th Street kind of an internal discussion as

[19:37] well with the fire department about is it safe even to go out on 179th Street we've got turn lane for Graanby we got

[19:44] turn lane for 179 street 179 street itself is very busy street so um we're

[19:50] still looking at concepts of having some kind of access on the 179th Street but it's probably going to be pretty tough

[19:56] for us to get there but we're still looking at it um in relation to the mayor your question

[20:03] of trying to maximize the use of that southern portion southern portion of the property next to the water tower um

[20:10] we're still looking at doing something there no matter if it's on 179th Street Dax is on 179th Street or if we push it

[20:16] all to Grand Dy we're going to try to maximize that property probably storm water basin

[20:24] because everything slopes to the south so this is just one concept as I

[20:30] mentioned access on 179 but then I have a secondary one on the Grand B um

[20:37] this is a concept where it's on on the grand B as you can see it the and this is again this is very sketch um don't

[20:45] get too critical about this because it's not going to look like this at the end of the day um but this is a sketch that

[20:50] we're working with with CH um this takes up probably the

[20:55] western half of the 12 acres um some of the basin is pushed down to the south

[21:01] east southwest corner next to the water tower and it preserves that western half of

[21:08] the property for the water treatment facility and hopefully eventual future marketable parcel if you want to go that

[21:16] way so is the idea to basically site the fire station then worry about water

[21:21] treatment i think so we once we were meeting with um HKGI Black & Beach and

[21:29] CN architecture and all the staff to kind of talk about that okay access isn't as important obviously right

[21:35] that's Yeah yeah yeah access is the killer for us on 179

[21:44] um right now on the street we've got the RFQ for construction manager so this went out a couple weeks ago this is just

[21:51] the image of the first page of that so just like we did for the first center we're looking at hiring a construction

[21:57] manager for this project um it's good to bring them on now because they're the ones that do all the construction cost

[22:03] estimating so as we get more refined in our design um the construction manager

[22:09] will also be able to tune into that number of where we're going to land on the construction costs and we can adjust

[22:15] from there up or down um from that cost depending upon what the

[22:21] construction manager comes up with so um the deadline for that is Monday so we'll be looking at interviewing a couple

[22:28] firms there and and hiring structure manager in the next few weeks that'll be pretty critical to get them

[22:35] on get them up to speed on the project is there a lot of firms out there that do this or is it pretty yeah we've got

[22:43] five right now that are probably going to submit okay which is great i mean that's good interest so hopefully

[22:48] they'll be sharpening their pencils on that there's some that more experienced in public safety facilities um and fire

[22:54] stations which will be a plus as well y um so moving forward um as I mentioned

[23:01] we'll close in the property hopefully this Friday might be Monday or Tuesday before we do that make sure all the paperwork is in order um but it's

[23:08] scheduled for for Friday for now um

[23:14] after we close we're going to demo the existing buildings in the site we've already done a phase one and a phase two

[23:20] evaluation out there um there was two septic systems found and an underground fuel tank we were aware of all of that

[23:26] when we were negotiating the price of the property so um that just confirmed that they were where we we thought they

[23:33] were and um preliminary results show that they're clean that the the tank is

[23:40] not leaking and it's we're okay so um we'll know more when we dig into it but

[23:45] it looks the the read is also good so far um so

[23:50] we'll demo the the site and get it cleaned up um later this year and again

[23:55] the project will bid it hopefully at the end of this year end of this year beginning of next year the spring

[24:03] construction and operational by 2027

[24:10] so when you say clean that just means it's not leaking it could have residual fuel in those tanks and still be

[24:17] considered clean as long as it's not leeching out correct yeah as long as

[24:22] there's no leak in that tank we're good so how old was the diesel fuel do you think in the tanks that we found at the

[24:30] center site that's a great question 70s I guess is what he's saying yeah i wonder were we using that to fuel trucks

[24:37] and then we just capped them there was a floor of concrete over those tanks so

[24:44] nobody knew they were there okay interesting

[24:50] just

[24:58] the map that you show so so there's a little like a triangular plot right next to Grandian Dot at that the northwest

[25:05] corner yep for the Yeah yeah so so is that Did we already own that that's already city yes okay yep this little

[25:11] corner yeah so we're just kind of reuniting all this with that acquisition

[25:25] why did we own a sliver of a bike uh it was left over from I think the

[25:32] construction of Grand B oh okay i think it was a portion of the town homes and

[25:39] Grand B was sliced off by the town homes do we own slivers all over the city like this

[25:46] yes gotcha it's an example of the green space lots of green space

[25:53] in fact you know if you were another city enterprise and said you probably put a sign up there some

[26:00] neighborhood park neighborhood park

[26:07] we'll need it we need access uh other questions okay an update on that too

[26:14] thank you

[26:27] that looks like a hat

[26:36] don't look ahead yeah mayor um council b before we turn over

[26:44] to kick it off um this was identified as part of your retreat this year as an

[26:51] item and we just thought be a good time now before pan frog and before the

[26:56] summer and you know we have a couple goals out of this one it's to be sure that you are comfortable with the

[27:04] preparedness and our plans and how we handle emergencies when they come up

[27:09] it's also a chance to talk about what your roles would be in emergencies

[27:14] communications operations things like that so um sorry I'll just turn it over

[27:20] to Chief Holl and he'll kick us off yeah I'll get it started here um so you

[27:27] know when we look at the why why we're here and Justin touched on it a little bit but we want to just provide a little bit of a snapshot of how this could look

[27:34] you know we've got an hour or whatever it is we're not going to be diving in super deep on on logistical details but

[27:41] we want to just kind of provide a a tabletop that we work work through together have some dialogue on prompt

[27:47] some questions um maybe identify some issues that we need to work through work out um outside of this space if if we're

[27:54] stuck on a few things um you know the uh emergency operations

[27:59] plan with the city and which is also the same as our national incident management system i list five key goals out of any

[28:07] catastrophic event um we talk about pooling all these resources together which is our city resources but also

[28:13] most likely external resources that are pouring into health our priorities are maximizing the protection of life and

[28:20] property stabilizing the incident or incidents effectively responding to any

[28:25] emergency or disaster ensuring the continuity of government and continuity of services as we still have rest of the

[28:32] city to to take care of and run and then kind of the final stage is providing the recovery and restoration of services so

[28:38] those are kind of the the goals to keep in mind that's what our function is as a as a city during these events and just

[28:44] touching on kind of uh who's here and their role and their connection to this um you all know most of us are these

[28:51] folks but a couple maybe new faces but obviously Tierney Elmer's and the communication team would be very involved in any event communication is a

[28:59] is a key aspect which can greatly assist us through something or uh or hamper us

[29:05] if it's it's done more so her role is is key uh Chief Meyer is our city's uh

[29:11] emergency management director each city by statute has to have a designate and that's his position so he's got a a

[29:18] crucial role as well he's got some help but he's in that kind of point person's role lieutenant Jeff Hansen is um he

[29:25] sits on our domestic preparedness committee a countywide uh team that um

[29:30] you know tries to get ahead of these issues puts some of those partnerships in place ahead of time works through some some exercises of their own and

[29:38] then Lieutenant Thor How has done a number of uh tabletops and exercises

[29:43] with community partners that have asked for just some guidance uh with some active threat things and so he's used to

[29:49] uh kind of facilitating these and working through these so that's uh that's who's in the room uh and just

[29:56] three uh kind of ground rules we want to lay out uh to help us maybe be as

[30:02] efficient as we can be tonight give Council Member Bormo credit i stole these from him after sitting through a

[30:09] presentation he did at at the Fountains last week but I think these really helped um number one there's no right or

[30:14] wrong this we're not here to try to trick anybody we're not going to throw some crazy questions at you that's not the goal it's to just provide some

[30:22] information um maybe interject some some twists or some challenges along the way

[30:27] it's just to to provoke thought and have some of that dialogue uh if we get stuck on an issue rather than u getting hung

[30:34] up we've got kind of a a digital parking lot design that we can just kind of shove that and maybe identify that as

[30:40] something we need to work through as a group or or certain parts of our team need to work through that later and then

[30:46] don't fight the scenario um we're not trying to create some you know crazy thing that could never possibly happen

[30:52] but part of this is interjecting things that um we need to try to work through

[30:57] so um try not to get too hung up on well that's impossible and that doesn't make sense u there probably might very well

[31:04] could be things that aren't perfectly making sense but in a in a general um in

[31:10] a general sense it's certainly a plausible scenario so with that I'll turn it over to I think Chief Meyer and

[31:17] work through the next step uh so take the sheets for your whole packet okay

[31:25] on the back page just uh to give you a high level view of your role and your responsibility to be council all right

[31:31] mine's printing front to back sorry page two get back to page okay

[31:39] so we just want to make sure from for your your role in an emergency as far as

[31:44] what are those key key spots that you you know you as council and mayor are going to be playing uh obviously public

[31:50] communication is that we're going to be looking to provide that public message to our community uh in a timely fashion

[31:57] uh resource allocation and that that means more of approving you know the funding that's going to be needed

[32:03] potentially for that ensuring that we have those systems in place to make that things happen similar you know having

[32:09] water electricity transportation uh community support just because you have a a strong connection within the

[32:15] community as elected officials to be out there uh policy decisions obviously these are going to be the kind of the

[32:21] bigger topics of if there's a change in our current city policy of how we manage

[32:26] or look at something on implementing those from a a temporary regulation or emergency measure and the same kind of

[32:33] follows back to that decision- making authorizing the emergency measures curfewing road closures on such and kind

[32:40] of I touched on that the policy keeps coming back up but uh policy adjustment so in the past we've had the whole the

[32:46] debris management of do we stick with that policy or do we need to adjust it for this instance uh and then longer

[32:54] term is that recovery relief effort uh how are we going to provide that funding rebuilding effort uh and such for our

[33:01] residents and our businesses so that's kind of a very high level view on that

[33:10] take it over to you and hand thank you um so I will be laying out the scenario

[33:16] uh if you looked ahead the scenario's changed a little bit so

[33:22] that's what it is that's when it happens um so after I read the scenario or lay out the scenario to you I'll pause

[33:28] answer any questions then I'll talk about what law enforcement fire and EMS's initial response would be after

[33:36] that we'll provide you with essentially a 24hour post impact briefing so as if

[33:43] we were sitting in this room 24 hours post instant what do we have going on the ground what do we know as of right

[33:49] now um and then we'll work through it from there so to get started on Sunday June 22nd at

[33:56] 4:42 p.m the city of Lakeville is struck by a powerful EF5 tornado during a

[34:02] highly populated evening time frame the National Weather Service has had issued

[34:08] a severe thunderstorm watch earlier yesterday afternoon followed by a tornado warning just 10 minutes before

[34:14] touchdown although outdoor warning sirens were activated the rapid development and path

[34:21] of the storm caught many residents off covered the the tornado carved a 10mi

[34:26] path through the southwestern quadrant of Lakeville lasting nearly 18 minutes

[34:33] it first touched down in a semi-ural area but quickly moved into a dense residential subdivision then through a

[34:40] retail corridor and and directly impacted two public schools including Lakeville Elementary where approximately

[34:47] 80 children and 12 staff members were present for summer school programs and

[34:53] sporting practices the damage was catastrophic in several areas over,200 homes we believed are

[35:00] damaged or destroyed a two-story apartment complex suffered a partial

[35:05] collapse trapping residents under debris an industrial warehouse was flattened

[35:11] with four confirmed employees being four employees being confirmed killed a big

[35:17] box retail store for scenario purposes think about Walmart is severely damaged

[35:22] during peak shopping hours resulting in numerous injuries and multiple deaths

[35:28] emergency responders faced dangerous conditions with down power lines overwhelmed 911 systems and significant

[35:36] road obstructions as a result of this and despite their efforts the initial impact and secondary

[35:42] hazards led to significant loss of life and many people injured

[35:49] so that's the scenario that we're we're going to be working with i know this sounds really stupid but

[35:56] what does that mean secondary hazards lead to significant loss of life so the

[36:01] initial impact was the tornado the secondary hazards that that responders

[36:06] base were your downed power lines your trees so our inability to even get there to get into Okay

[36:17] so then moving on um from that obviously police fire and EMS would be responding

[36:24] immediately after the tornado touches down at 4:42 p.m were activated 911 call

[36:30] call volume surged with reports of collapsed structures missing persons and injured residents within minutes police

[36:38] fire and EMS units deployed to the most heavily affected areas based on preliminary damage assessments and the

[36:44] call data that we're receiving from citizens birds arriving officers began clearing

[36:49] roadways of the debris to allow access for more emergency vehicles while also

[36:55] trying to perform rapid triage rendering basic first aid and searching for survivors that are still in danger

[37:04] simultaneously first responders are also establishing an initial perimeter around high-risisk

[37:10] areas to maintain scene safety and to prevent public from getting into there and possibly becoming one of the injured

[37:19] fire and rescue crews focus on high priority life-saving operations so they're at the apartment complex and

[37:25] Lakefield Elementary which are both heavily damaged firefighters initiate search and rescue operations they call

[37:32] in mutual aid for structural collapse response and heavy rescue equipment fire

[37:38] command establishes a forward operating base near the school with triage zones

[37:44] generated power light lighting and coordination points for incoming mutual aid

[37:51] again down power lines gas leaks and small fires complicate their efforts requiring coordination with utility

[37:57] providers and hazard mitigation teams emergency medical personnel are also

[38:04] facing a mass casualty incident as a result of this they establish triage

[38:10] tags and staging areas near each major damage site alina ambulance units are

[38:16] quickly overwhelmed prompting prompting automatic mutual aid requests in coordination with nearby hospitals for

[38:23] transport distribution medical triage officers prioritize transport based on injury se injury

[38:31] severity while mobile field units administer care to less critical patients not seen or at

[38:38] shelters so throughout these first few hours coordination between agencies occurs

[38:44] through our 800 meghertz radio system and our city's emergency operations

[38:49] center which was fully activated by 8:00 p.m post storm so about three hours

[38:55] later unified command is then established to manage the citywide response allocate

[39:02] resources and begin organizing shelter and family reunification operations

[39:08] and for context um unified command is simply just a a structure

[39:14] that is used in emergency incident management when multiple agencies and jurisdictions are responding and it

[39:21] allows all of these XDS to work together under one roof so that communication isn't stifled

[39:28] and that resources are getting to where they need to go as quickly as possible

[39:36] so that that do we as a city already have ideas where they would be at where

[39:42] we would be at in an instant like this where a unified command structure would be held yeah so our our primary location

[39:51] would be at the police department is where we would set up an emergency operations center oh I see okay and in

[39:56] that center all of the stakeholders in whatever response there would be so fire

[40:01] personnel EMS personnel police personnel um any responders from would be in there

[40:09] so we can all collaborate and move those resources to where they need to be okay

[40:16] does anyone have any questions thus far i I only had one more um and I hope I'm

[40:23] not violating the third rule um so uh

[40:28] the tornado hits our city but it's going to move to other cities and you said

[40:34] that we would be um asking for help or whatever um

[40:44] how far can we go to ask for that help in case let's just say Lakeville gets

[40:50] hit so does Farmington and Apple Valley you know what I mean because it's you said it was a five so it's not going to

[40:55] just type of thing so how far can we gather resources so in an instant like this we

[41:03] would be probably receiving mutual aid from literally all over the

[41:09] metro probably all over the state of Minnesota okay and for this scenario

[41:14] tornadoes can act funny and and this one does lift up so it is just Lakeville oh

[41:19] I'm sorry okay see I violated the number three sorry can you describe the

[41:25] difference between the unified command and the emergency operations center so an emergency operations center would

[41:31] just be say an area where we're maybe just this lakeville is conducting

[41:37] business unified command is where we're bringing in multiple agencies from

[41:43] different jurisdictions and we're all able to communicate in a unified command so we can communicate effectively with

[41:51] medical personnel we can communicate effectively with fire and police all at

[41:56] once all under one roof one thing I'll add is like the EOC

[42:02] consider that as Unifi command is culture to the scene or that piece and

[42:08] any request like we need more X Y and Z whatever that request is that resource

[42:13] is flows to the EOC and then the EOC figures out how we're going to get that

[42:18] resource there to them if that makes sense is there

[42:24] uh ongoing communication so you said like a retail location a lot of retail big ones have their own command centers

[42:31] and how much how much interaction usually happens between the city and their targets corporate command center

[42:36] on making sure that they're supplying the resources and stuff like that

[42:42] may I'll jump on it so from a kind of falling back to that unified command so if Walmart is our example is that we

[42:50] find their store manager or a manager for them we bring them into the unified command portion and then comm you know

[42:56] start asking questions regarding what resources can they help with their store or what do they need to get them back

[43:02] online so to speak and account for people and so on and so forth so they would be our resource to use to go to

[43:10] their command piece for their company or their business

[43:15] same with school personnel they would be likely in this instant brought in as well okay

[43:24] do you tabletop this is aside from this do you tabletop with the school district

[43:29] you guys have we have um not specific on storms but more active type things so

[43:38] there's like protocol on how you engage with each other yeah and it's important that um I mean

[43:45] you're you're coordinating resources but you also want everybody hearing and and sharing the same information that can be

[43:51] a challenge when you have all these stakeholders i mean fortunately like the school district we have a really good ongoing we have a natural working

[43:58] relationship you don't always know in these things who will be impacted and you know is there already something set

[44:03] up so that that can be a challenge at the outset but some of you know national

[44:08] retailers have access to a lot of resources and so trying to tap into those and and steering those in the

[44:14] right place is important okay thank you

[44:20] okay so we have the incident and we have EMS fire and law enforcement's initial

[44:26] response um so now we're post incident say 12 24 hours and uh we're giving

[44:35] mayor and city council a briefing and a post impact update so right now we know

[44:42] that we have 26 confirmed fatalities eight of them are children and two adults that were at Lake View Elementary

[44:49] we have four residents that were killed in the collapse apartment complex four workers that were killed in the

[44:55] warehouse three shoppers and two employees at the retail center and three

[45:01] individuals that were trapped in their vehicles on city roadways

[45:06] we also on top of that have an injury estimate for you of between 175 and 225

[45:13] residents out of those approximately 40 of them are in critical condition that

[45:18] were transported to trauma centers throughout the metro we dozens that were

[45:24] treated for blunt for trauma lacerations and crush injuries

[45:32] and then just to add um some context to the

[45:37] scenario for for you uh the main city facilities including city hall are all

[45:44] currently operating on backup power self-service is severely limited as two

[45:49] towers were destroyed making family reunification and emergency coordination

[45:55] even more difficult we have over 500 residents that are displaced or without shelter and hotels are at capacity

[46:02] within hours of the storm the city has activated its emergency operations center um with unified command social

[46:11] media posts are going around and local news is amplifying community fears raising questions about the city's

[46:17] preparedness its siren timing and school safety protocols and we have family

[46:24] family members of missing and or deceased that are using social social media to try to locate family and

[46:30] they're demanding city officials tell them if their family members have died this tornado has become Lakefield's most

[46:37] devastating natural disaster in modern history triggering a full-scale emergency response

[46:45] and so that that that's the information we're going to give you obviously

[46:50] there's going to be challenges that come your guys' way and

[46:57] I'll hold we'll hold for any question and then questions and then Thor and Mike are going to um kind of facilitate

[47:04] that conversation

[47:14] go ahead okay uh so for the council's consideration

[47:19] using this question to generate a conversation between you what are the key issues that the city council will be

[47:26] facing in this first 24 hours of the disaster

[47:34] people are going to be asking us for information that we either don't have or

[47:40] shouldn't be speaking about um so it's going to be basically keeping people

[47:46] patient but yeah there's going to be a lot of questions to which they're starting

[47:52] they're going to be micro questions when you got this whole big thing

[48:00] it's an enormous scenario um when I attended a training years ago and

[48:06] it's simplistic but has helped me a lot especially when I was a student supervisor the acron acronym when what's

[48:13] important now and that changes based on where you are in your scenario but that is something that has helped me

[48:18] substantially when I was on a tactical something that's very supervisor and

[48:26] it's pretty especially as we move through the time so

[48:34] that kind of what's important now what so within

[48:42] four hours you might even be getting phone call with the city council member what's important now

[48:50] to um calm the citizen to

[48:56] um let them know that we are using all our resources that we have available to

[49:02] get to them you know to areas as fast as we can i mean I'm I'm trying to figure out what what is important now when i

[49:10] mean you are or how you want us to communicate it as um my thought process

[49:18] is you want to try to be as calming and um caring as you possibly

[49:26] can be but the unfortunate part is is that I'm not doing your job so I really

[49:34] in some ways I'm kind of out of the loop i I have trust and faith in what you're

[49:40] doing and I have to relay that but I have no knowledge of what you're doing

[49:47] does that make sense that makes absolute sense the go

[49:52] what you're referring to is the the people on the ground you're trusting that they will be

[49:58] handling the situation and that is not the minutia that you would

[50:04] want to get involved in correct right and that's accurate you're at a much higher level so it I think Mr lee was

[50:10] about to comment but one of the be um communications it seems like you were

[50:16] hitting communications right so we would need to facilitate

[50:22] communication and we would need to decide what we need to decide

[50:28] facilitating communication well we want to probably schedule some

[50:34] some planned comes whether and how those are going to go out whether that's the

[50:40] TV social media uh whatever and then what do we know right now and how are we

[50:46] uh planning for the next 24 hours so things like clearing roads to uh get to

[50:51] people restoring electricity essential services like that because we can't get

[50:58] to everyone or rescue do the recovery operations without some of the basic essentials so communicating what we know

[51:05] now and what our plan is in the near future probably what I think we would want to

[51:11] know if we're in a 24-hour meeting right now

[51:17] large from the mayor's perspective what's one of the key things that you need to do in your position well I think

[51:24] there's need to be unified voice on behalf of the city and then act as you

[51:31] know an MC that we have the expert from emergency management go to electric or excel or whoever right they're be able

[51:38] to answer the nuts and bolts questions related to each of those things have we talked to the Red Cross have we talked

[51:44] to the governor make sure that we've got all of our ducks in a row i think that's probably the most important and not

[51:51] straying away from from that right on but from the emergency manager

[51:58] I'm going to be coming to the mayor saying we need to declare emergency or a city emergency just from a background

[52:04] from from the operations plan is the mayor can declare that but it's only for three days and then then you have to

[52:12] formally declare it as a city council and then in turn that turns on the the spot if you will for the county to get

[52:19] engaged and the state to get engaged because ultimately it becomes a funding mechanism if it's a federal disaster and

[52:26] state as part of supplying that uh and who would be and I'm just acting

[52:33] so if it's not you then the acting mayor can do that so there there is a reason beyond just who's the acting mayor in

[52:40] place of you too right of not just running the meeting but there is a formality that for that piece of it

[52:45] that's just a sign declaration right yep it's built into the EO emergency operation plan so really we would just

[52:51] print that out and if you remember Mayor Anderson did during CO um like a lot of

[52:58] every other cities did and then you held a meeting to do that besides the one of the things that does

[53:05] is it allows us to do some things outside of the normal bidding requirements so if we have an urgent

[53:10] need for workload or whatever we can go do that without

[53:17] Is that a state thing the three days yep and as I mentioned earlier like curfew

[53:23] so while we're in that if we need to set a curfew so that we don't have people out whatever that time set is um also it

[53:30] opens or helps with the the financing as far as the cost of g what we're going to have to do to recover from this

[53:37] okay so when do we get notified i live on the other side of the city you

[53:44] know sirens have gone up but I have no idea what the damage is over here when do we get notified and if cell service

[53:51] is an issue how how do we get notified

[53:57] to that the process is that it was bigger than we thought and we're going

[54:02] to go into this emergency situation so how do I get notified then through well

[54:09] it' be through self-service through Everbridge is one one means that we're going to alert you through an Everbridge if there's an event and we need you to

[54:15] report to the police department to the EOC to to be there for that piece of it

[54:20] oh okay so that that is one method that we'll probably use versus you know and it could be that Justin is making those

[54:26] phone calls saying we've experienced this whether whether you are aware of it or not from you know the siren piece of

[54:32] it and can you please come to the police station okay one of the reasons I set up

[54:38] that group chat you know it's notice I don't use that except yeah important stuff right one because it's probably

[54:44] just from a open meeting reason why but that's one reason I can just get in touch with you really fast and so be e

[54:51] be e be e be e be e be e be e be e be e be e be through that or through a phone call cell phones are down that's going to be an issue right um so we'll have to

[54:59] start to send people out um house calls house calls or people coming knock at

[55:04] your door somebody yeah I mean we start with the mayor obviously um or we got if

[55:11] we need to have a meeting absolutely that's how we would handle it up as far as first responders as well i mean all

[55:18] of our alert paging systems could be impacted and and we would be sending people off to bound doors and that's a

[55:25] worst case scenario but it's it's possible you could lose some of those connections public works does have radios still um I

[55:32] don't know if your radios work 800 megahertz off the sale yeah so I mean there's some redundancy there obviously

[55:39] we don't have those they could be dischar

[55:46] if it was something like that and one of the other things to consider when we talked about like if the mayor

[55:53] was one of the houses directly affected he'd be not available for 24 hours to to

[56:01] sign that declaration so something else to consider

[56:06] redundancy there in this scenario by Yeah

[56:14] that's a drag you personally i mean on a it wouldn't even have to be this big but there's a good chance just people in the

[56:20] room could have an impact maybe directly or indirectly that's you know their life might be steered a different direction

[56:26] their role as a as a mayor council member of us or our team so it's a very real

[56:33] problem to have to work around one of the things that I always talk about is you have to take care of your

[56:40] family first right and part of that's being prepared so that if something were

[56:45] to happen you felt comfortable you could that they're fine and you can come do

[56:51] this job obviously so you know have that emergency kit or you go full cover if

[56:58] you want but um you know just being sure that obviously we wouldn't expect anybody to

[57:04] leave an emergency at your house that's priority number one

[57:09] just like someone or first responders might be in the same situation okay

[57:21] sure so the the followup question we've covered on what would what would

[57:28] you be facing as challenges for the first 24 hours so we'll move we'll move forward and ask you to consider what

[57:35] your challenges would be in the days after the disasters asked that person there

[57:42] what do you feel your primary challenges as a council would be the following days yeah I mean I think

[57:48] it's ensuring that we have the resources right so whether it's county or state in

[57:54] this case probably state and even federal it's pretty big disaster as things go um and whether those are

[58:01] private or public and making sure that's all engaged trying to get all the other partners that I mentioned before the

[58:06] utilities and everything and probably in the this scenario either partnering with churches or the school district to get

[58:12] housing for those who are displaced right so making sure that all that's covered um and then figuring

[58:20] out you know what's the the long-term plan for the next you know 72 hours and

[58:26] figuring out how you get to that next position before you even think about you know everything else and federal

[58:33] declarations can take a long time so you know putting in those requests making sure we talk to our members of Congress

[58:39] on stuff if we need extra support and at the same time then

[58:44] we have to have a meeting to actually officially declare the emergency

[58:50] how soon does Red Cross get involved in something like this fairly quickly so I

[58:55] mean we use them frequently on a house fire so we determine you know using that as the example so if the homeowner needs

[59:01] that assistance we call we get Red Cross started and they're with they they'll be

[59:06] there within hours now something on a larger scale I don't know what that would look like from an activation

[59:13] they'll get people here rather quickly but what level of support I don't know how deep that would look

[59:20] are they the organization that um if a family were to call that you would say

[59:26] you know contact Red Cross i mean where do you people are going to want to know where to get some immediate help where

[59:35] do you where do we send them for this help but I'd say you know using this as the example so kind of a bigger picture is

[59:42] initially we had to put them in some type of emergency shelters uh we have agreements within the the emergency

[59:48] operation plan with the schools right now so that you know Lakeville South is the example maybe they're not a good

[59:54] example where the storm hit but Century or McGuire might be that resource that

[59:59] we send people to for temporary until we can find something a little bit longer term now Red Cross would show up there

[1:00:05] and help start providing some of that assistance um so that's kind of where

[1:00:10] that goes it's not you know it's not the city of Lakeville doing this it's us as a community so there is that partnership

[1:00:17] already built in with the schools that's there for that shelter use uh Red Cross

[1:00:22] to be listed as a shelter red Cross has a parameter or parameters that allows us

[1:00:28] that they have to go through and do a checklist of does the school or our shelter that we've identified meet those

[1:00:35] criteria for them and does FEMA get involved in something this big they will but it's going to be

[1:00:42] much later much later i mean you got to think of any disaster that happens

[1:00:48] whether it's here or anywhere is initially it's going to be us as a city running it uh quickly we'll pull in the

[1:00:55] county and bring in their resources to bear then state and then federal is going to be sometime further down the

[1:01:01] road but we're going to be call it on our own so to speak with just what we have within the state

[1:01:07] and so what you would give us as part of the communication is where to send

[1:01:12] people to get resources and a timeline of um because electricity utilities aren't

[1:01:20] going to be up right away and a kind of a timeline given from let's say Dakota Electric and the other company is um

[1:01:28] when they think that they're going to have power restored or you know those

[1:01:34] types of things so we would have that information if somebody were to contact us so we would be able to convey it to

[1:01:41] correct yes that would be part of

[1:01:47] part of my my section oh I jumping ahead no that's okay i mean a good segue right

[1:01:55] to Yeah yeah I mean clearly based on the scenario we have a lot of questions to your point about we'd have to be very

[1:02:01] clear on answering the questions on how the process works and why things happen the way they did when we get into it in

[1:02:07] addition to then offering that information on where to go from there clearly if we don't have a good answer

[1:02:13] on 10 siren for instance it's not going to solve any of the other issues that

[1:02:18] people are having it only creates more mistrust can I just ask one more

[1:02:25] question the reason I bring this up is because it seems like in my experience

[1:02:31] as a city council person and formerly of a schoolboard person they seem to think we have all these

[1:02:39] and um and you never want to leave them with

[1:02:44] any how do I want to say this doubts so that they don't feel

[1:02:51] so that they're not uncomfortable but you want to be able do do you kind of get what I'm trying to say and so that I

[1:02:59] guess that's why I'm asking these questions is because in my mind I'm trying to figure out how to service the

[1:03:05] citizens of Lakeville because they're going to come to me and expect me to

[1:03:11] actually narrow in and try to fix their immediate problem which I can't but I

[1:03:17] have to make them feel as though I'm trying to and make it broader as I'm trying to

[1:03:24] help them if that makes sense that's where Tyrion and her staff will come in and we'll you know and I'll let her kind

[1:03:30] of run through that but coming up with what is what is our messaging and how does that look and I'll turn that over

[1:03:35] to you did you counsel yes yeah thanks before we go into coms can I ask one

[1:03:42] more question about from a council action standpoint are besides the state of emergency are there any other formal

[1:03:49] actions that are required to activate staff and funding or does that

[1:03:56] covers everything yeah curfew that's an issue does that have to

[1:04:02] be have to be a council decision um but under your under your state of emergency

[1:04:10] that's kind of where the the second page if you will the role of responsibilities of coming back and saying we need

[1:04:17] council to formally declare you know the emergency but then we want to implement a curfew and the resource for the

[1:04:24] funding allocations and stuff like that so it's not not all hitting you at once as those things develop we'll probably

[1:04:30] come back and start asking questions or looking for we need to add this into that piece and then we would need

[1:04:36] council's formal actions for that and do we have the ability to bypass public

[1:04:41] notice laws and stuff to do emergency meeting stuff yes I've never

[1:04:47] Yeah I think it's 24 hours now just for emergency meeting what is it for a regular meeting i

[1:04:52] thought three days hope we don't get any one of the reasons

[1:04:59] because we've all been in various emergencies of different sizes one of the frustrations we've always seen is

[1:05:05] that the council wants to do more than what they need to be doing or what they should be doing

[1:05:12] you feel like you I'm not doing anything i need to be doing something and communication is going to be the biggest

[1:05:19] thing that you need to be doing um and T's going to get into that as you're doing that

[1:05:25] if there's one thing to remember saying I don't know is a perfectly good answer

[1:05:30] when you're asked something at this point right because it's much better to say I don't know I can find out than to

[1:05:38] say something that is wrong or is too fast to be put out there and gets out of head

[1:05:45] it's also okay to say there will be information coming out at our next press release and we're going to talk about

[1:05:50] kind of that cadence and the sketch one other quick thing to for the EOC i mean

[1:05:57] it's a really the EOC isn't going to just stop after this it's going to go on for quite the EOC will be active for

[1:06:05] days if not weeks y and can you just describe really briefly some of the

[1:06:11] stuff that goes on the different roles what they in terms because I I had the privilege when the bridge collapsed i

[1:06:18] got to go work that and the um the actual uh system there is is really

[1:06:28] it's really it's it's uh it's very very functional so in terms of what's happening in the EOC in terms of

[1:06:34] planning in terms of communications in terms of resources in terms of all those things and what people are getting

[1:06:43] so maybe I'll start high level for like the EOC is its operational periods but

[1:06:49] typically you're going to do an eight or a 12 hour window more than likely and I'll say from like the civil unrest we were doing 12-h hour operational period

[1:06:56] so there is it's not always the police chief or the fire chief that is in charge of the OC it's an operational

[1:07:02] manager he's that person's kind of the high level coordinating everything that goes on and then it starts breaking down

[1:07:08] into to kind of keep it simple a finance area so somebody that's tracking what

[1:07:14] are the cost of doing whatever that is that we're the resources that are out there anything from equipment that we're

[1:07:20] renting to the staff that's being used to mitigate that thing that that situation uh then you're going to start

[1:07:27] working into the communications you'll have law enforcement a fire EMS uh

[1:07:33] players in there but then also bringing in we mentioned like the school district or if you got utilities that are affected so you probably have Dakota

[1:07:39] Electric Centerpoint the gas companies are all going to have um representatives

[1:07:45] within the EOC that we can pull information so they can give us a timeline of hey we're going to get power

[1:07:51] back up in the next 24 hours or that so it's not it's a pretty big umbrella of what's

[1:07:57] going on in there not everybody's always in an active role um so I've done I'll

[1:08:02] say multiple drills with the coast company's EOC where you have multiple people playing roles in there

[1:08:10] finance media uh kind of the first responders public works will be a huge role of what

[1:08:17] they're going to be doing then the outside world uh community development as an example gets pulled in to help do

[1:08:25] donations and organizing with the churches of kind of who's going to be our center point for that which church

[1:08:30] or group can we use so every department in the city is going to have a role within the EOC that determines probably

[1:08:38] the heaviest ones that you're going to rely on is the operational side of things and the finance side of things

[1:08:43] because we have to track that cost because ultimately to get reimbured from the state and such and just so that we

[1:08:49] know as a city how much it's costing us for that business does that kind of give you a Yeah and then it'll be different

[1:08:54] people with different operates almost shifts oh 100% so so we may assume you

[1:09:01] or or any of you know something and you haven't been in the EOC for 12 hours yep

[1:09:06] and it might be somebody from the state of Minnesota's joint task force that's running the show

[1:09:13] correct and so it's it's just for me it's the communication is such an important thing that we don't get out

[1:09:19] message and that we have realized too that if we ask Mike or Brad they may go

[1:09:28] I can find out for you like that's the job of the EOC and

[1:09:34] communications you know at the at the end of it is say you can expect a

[1:09:40] briefing from the EOC on what the current status is of that operation it'll come you know from tyranny to

[1:09:46] Justin to you potentially probably at the end of an operation correct

[1:09:55] sorry question so like as an example had a big

[1:10:00] you know I don't think anyone was really injured as far as I know does that require the same kind of level of

[1:10:08] you know declaration that quickly even though it's more just like

[1:10:14] Yeah because it frees up your resources yeah you can start to do things

[1:10:21] and even in those there's that initial period of the unknown right you get collapse structure things so that just takes time to work through to determine

[1:10:28] if there's casualties and that's a big piece of we've seen some examples for information incorrect

[1:10:36] information getting out on casualties is very problematic as you can imagine i think

[1:10:43] to your question mayor you know obviously periji is much smaller than Lakeville so what can they what's their

[1:10:48] capacity to handle that right you know so something a storm event where you know minor high winds or something that

[1:10:54] hits Lakeville is probably a pretty insignificant event that we handle within a short amount of time versus

[1:11:01] alco market gets hit right it's a whole different story for them where they have to go through a process well I just

[1:11:07] think of like when that night we had flash floods and five fires right But because we originally were able to then

[1:11:14] become a computer correct yep

[1:11:21] okay um so a lot of the questions you had I hope

[1:11:28] um some of this helps a little bit i took some of this um I have two pieces

[1:11:35] to this um some of this I took directly from some lessons learned um as I worked

[1:11:42] in the um joint information center or the JIC um during Burnsville last year

[1:11:49] um so there are some little um things that I put in here that were related to

[1:11:56] kind of a different situation so I tried to sort of turn it a little bit and then

[1:12:02] at the end um uh Council Member Fulk I I um found some

[1:12:12] interesting communications um data about how to talk to residents

[1:12:18] in the in a different way um that I thought was really clever and important

[1:12:24] and it can be used in any situation whether it's crisis or not okay that um I thought it's very simple uh very

[1:12:31] straightforward and I put it in context of um sort of what you'll typically hear

[1:12:37] us say in a situation but maybe what we should be sort of saying it's um so I it

[1:12:44] looks like I have a lot of slides but I do not very fast I promise um and

[1:12:49] hopefully this answers some questions um and it's just again some lessons learned

[1:12:55] um from situational um

[1:13:02] things that I've been through uh so one thing that we learned I think was just

[1:13:09] to stand up that joint immediately um and I think with the EOCC if there's an

[1:13:16] incident um is getting that uh communication center

[1:13:22] set up as absolutely fast as possible and asking the neighboring cities which is what we did in uh Birdsville uh for

[1:13:30] help immediately and to get those resources to that location um and then

[1:13:35] to assign tasks and and um everything that we're going to need um and that's

[1:13:42] important uh because we want to create that centralized communications hub so

[1:13:48] um we want these are things that we put in place but it took a couple of days um

[1:13:53] it's set up a crisis communications inbox there's one inbox for all

[1:13:59] inquiries everything comes to that one inbox so if you guys are receiving things if city

[1:14:06] staff is receiving things that's from the media or anywhere else it goes to one inbox that way um we can kind of

[1:14:14] parse through it and all of our responses that have been developed we'll

[1:14:20] get to that in a second but those pre-written responses that have already been reapproved then we can use those as

[1:14:28] the answers to media and um we know that we are going to get a tremendous amount

[1:14:34] of media in a very short amount of time they're going to want to know what's going on how are things going to be

[1:14:40] handled um so we want those pre-written responses that have gone through the

[1:14:45] approval um and getting the approval um set up whoever makes those approvals

[1:14:52] getting that set up ahead of time is absolutely critical and that took us a little while too um lesson learned there

[1:15:00] yes so we get an email from the media forwarded that absolutely they're not

[1:15:06] even going to respond it's forwarded exactly that's the best way to do that um one thing that we learned is the

[1:15:15] media went to every single council member that's

[1:15:20] and they they poked constantly well they called me they were calling people

[1:15:26] absolutely and they just wanted a comment from anyone and and and

[1:15:32] I get it everybody wants to make some sort especially in that case you want to

[1:15:38] make some sort of statement um but the best thing to do in any situation at

[1:15:43] that point you don't have the information at hand and it's just to to forward it especially in the early the

[1:15:51] early beginnings when you don't have a statement in your in your hands is just to make sure that you forward that um

[1:15:59] once we you know get the jig set up and you've got approvals that's why it's important to get it set up very very

[1:16:04] quickly is that we can get those responses out and we can get them out to you um and that way you've got something

[1:16:11] to say um setting up uh press conferences with

[1:16:17] one or multiple um spokespersons determined by the scenario or not

[1:16:25] scenario the situation um so if it's a natural disaster it might be multiple

[1:16:30] people as you said mayor it might be you know the electric county it might be you

[1:16:36] know yourself it might be the police chief it might be the fire chief depending on the situation and then over

[1:16:42] time it will morph um we may not have you on next time or we may have it might

[1:16:50] be you know Paul Owing at some point when it gets further down the line and we're just talking about cleanup um so

[1:16:58] there's different um scenarios um situations and then we'll determine that

[1:17:04] and we'll be flexible as we go consistency in messaging we've kind of

[1:17:09] already talked about that uh we stick to those approved messages we used the

[1:17:14] canned messages i hate to say canned but the pre-written approved messages for media public of course you don't have to

[1:17:21] read them exactly as is but to keep close to those messages that is

[1:17:27] critically important um and just u designating those clear spokespersons

[1:17:32] ahead of time um this is also important for city staff um in Burnsville media

[1:17:39] was coming up to um city staff as they were coming and going that could happen in any situation

[1:17:46] um for even Lakeville staff and to remind staff that um we should not be

[1:17:51] having even informal uh press contact with with city staff either um they

[1:17:58] don't need to be making contact um or they don't need to be making statements and they don't need to feel the pressure

[1:18:05] they can just say um you know contact our communications department um and

[1:18:11] they can they can handle it um I did put this up here um with the other scenario

[1:18:17] in mind that there should be assigned family liaison if if um if there is a

[1:18:25] case where a city employee is a part of the incident um that is critically

[1:18:31] important and in the case of Burnsville the fire and street that were the only

[1:18:37] people that spoke to the families no one else um no city council members or

[1:18:43] anything were to speak to the because they were inundated obviously with price

[1:18:48] and people that wanted to speak for them so I just put that up there just to as a kind of reminder for everyone so nobody

[1:18:56] wants community source that has withhold their name because it can't authorize

[1:19:01] exactly you know something I thought about on that too is um we'll

[1:19:08] we'll give you the um the material to put out and a lot of you have pretty

[1:19:13] wide reaches something I was thinking about everybody who has a Facebook

[1:19:18] account or a Twitter account is going to be the media right because even if you don't think you're talking to media

[1:19:24] you're just talking to your neighbor how many times do you see it they go on to legal happenings and say "I just spoke

[1:19:31] with X right?" And there that's just as powerful as giving it to WCC or anybody

[1:19:39] like that so message discipline is the most important

[1:19:47] um this I wanted to put up there um in terms of keeping you in the loop this

[1:19:54] is critically important to make sure that either you're getting email updates

[1:20:00] or that you're a part of a briefing um that we are keeping you in the loop

[1:20:05] we're explaining next steps um and the reasoning um that we're providing you

[1:20:10] statements to share um these that we are giving you pre-written statements that

[1:20:17] are approved for social media um but not to go any further than that um

[1:20:24] uh we already talked about that media inquiries for those um and then uh we'll

[1:20:31] talk about the rules um in just a second and then um another critical role though

[1:20:38] that is very important is if you do hear misinformation

[1:20:43] to report that back to the JIC um that's another thing that uh was really helpful

[1:20:49] is when we in Birdsville when we did hear things we were able to go and deal with it right away um that was

[1:20:57] critically important and you all could uh help in that realm as well because

[1:21:04] it's hard to have your ears to the ground when you're sitting there trying to write messaging um and so making sure

[1:21:12] that we are dealing with rumors immediately is the best thing that we can do and then um and that's the best

[1:21:20] way to um ensure that we're keeping um the public informed um another thing

[1:21:28] that we learned was having um a really good web presence um not putting out obviously any other

[1:21:36] information from the city at that time um some this has happened not in

[1:21:42] Burville but in other cities where they just had social media scheduled in their

[1:21:48] you know social media programs and it just continually kept going out and they forgot to unschedu it um it's very

[1:21:56] embarrassing so there you know it's things like that that you want to make sure people just

[1:22:02] um and maybe things that we might have on our web page that might be you know

[1:22:09] not appropriate or that type of thing to be sensitive to all those type of things um but to have also a web presence start

[1:22:17] with a clean very focused web page don't add to it that's one thing that we

[1:22:24] started to do in Burksville was keep adding you know building on the events and things like that um and then it was

[1:22:31] like this is kind of silly let's take the stuff that's done down because it

[1:22:36] was starting to confuse people so don't build on that information just keep putting up information that's clean and

[1:22:43] clear um and then that's where you want to put information like here's um

[1:22:49] helpful information phone numbers updates um have a media specific uh page

[1:22:56] where they could have a packet of information if um my team went out and

[1:23:02] actually took like B-roll maybe with a drone i don't know um if it was

[1:23:08] appropriate maybe that's where we put some images so that it keeps the media out of the actual sites we don't want

[1:23:16] them at i don't know um and then we we are pre-proving those images it's just

[1:23:22] an idea but um and then it's um um post

[1:23:27] information um and I've got a little information on this as well but the amount of community

[1:23:34] assistance from outside organizations that starts to come in is absolutely overwhelming um and so maybe there's

[1:23:42] information out there of how to help Lakefell um because that becomes completely unruly um and it's all very

[1:23:51] very good but you got to have a way to organize that and this talks a little bit about that

[1:23:59] um specifically in uh Burnsville they appointed one church

[1:24:06] as like the faith hub and then um they coordinated all the other churches so

[1:24:12] that was one idea that worked really well otherwise they had all the churches trying to talk to the city and nobody

[1:24:20] could handle that there wasn't one person that could do that um so they had a good relationship which um you know

[1:24:28] police and fire department have so maybe there's a church that can help coordinate that um they were collecting

[1:24:36] money people of course are going to want to send money um so uh we didn't the

[1:24:43] city doesn't want to handle that piece obviously um so they found a way to um

[1:24:49] have the churches collect money but then they picked it up every day so that

[1:24:54] churches weren't handling big jobs of cash and money um that they were depositing it and putting it into it

[1:25:02] this happened to be the memorial fund um but they were picking that money up quickly

[1:25:08] um in the case of um again this is more specific to um the employee incident but

[1:25:18] they needed um they actually needed a PIO for the fund itself they didn't have

[1:25:26] a an information officer to help that fund

[1:25:32] and they got overwhelmed extremely quickly and they didn't um they didn't

[1:25:38] have good IT support so their lines became completely bogged down because people soon as that memorial fund went

[1:25:45] live um they broke their system broke um

[1:25:50] which is not surprising but to think all that kind of thing through same thing could happen here if it was tornado

[1:25:58] people would just probably clamor to help that's just a Minnesota thing and probably you know a American thing um

[1:26:08] and then just use all of our um resources that we have in this case public books was huge in in Burnsville

[1:26:15] it would obviously we would be huge here too in a tornado um they would be

[1:26:20] terribly busy um and then to use reputable organizations to help herd all

[1:26:26] of the help that comes in um and to um

[1:26:31] kind of corral that and you guys can be very uh um central in helping organize

[1:26:38] that as well um and making sure that that is taken care of the bottom line on

[1:26:46] all of this I've got there it's move quickly on whatever is decided to do do

[1:26:52] it really really fast um make a decision and move on it very quickly

[1:27:00] and um this is kind of my last slide before um just the last piece on messaging um

[1:27:08] timely operational decisions are really important i know that you guys probably

[1:27:14] would be involved in a lot of this piece of it but there's some influence here

[1:27:20] and part of this is just you know does city does city hall are we open are we

[1:27:27] operational are we closed um this was not made quickly in in

[1:27:35] Burnsville um and for good reason it's not something you planned for it was in

[1:27:41] the middle of a primary election um and they couldn't decide what to do to be

[1:27:49] open to be closed um they had to call the secretary state those are things that you know have to be dealt with but

[1:27:58] you know plan for those type of things um so if you're going to be uh if you're

[1:28:03] going to keep continuity of services could we do it online those type of

[1:28:08] things those are things that all need to be brought up

[1:28:15] any questions up to that not boring you no you know snoring at

[1:28:23] all okay um can you just real quick you know so going back to the to the day

[1:28:29] of the incident or you know immediate aftermath we've all seen the press conferences right and I think I think

[1:28:35] our view probably that initial one the mayor or whoever's the head at that time

[1:28:42] is going to be the person that probably starts that right they're going to be the face of that crisis um answer any

[1:28:49] immediate questions express the concerns and the prayers all of that and then

[1:28:55] crisis dependent will turn over to the the practitioners right um

[1:29:02] that would be happens in that case what also happens in some cases depending on

[1:29:08] the scale of it is you get outside people wanting to be there too right state officials federal officials that's

[1:29:15] something that we all have to coordinate and what's appropriate at the time

[1:29:20] after that though the daily briefings or the twice daily briefings most likely going to be operational in nature right

[1:29:27] so it's probably going to be people around

[1:29:36] how do we um communicate with our state reps since they're the ones that cover

[1:29:42] this community well that I would think I mean we're

[1:29:49] fortunate that we have good relationships with ours right you all have good contact information that's probably a good spot for you to be

[1:29:55] sharing information with them that's something we would be talking with our state and federal partners at the

[1:30:02] emergency management level um but from an elected official standpoint that's probably a good resource to

[1:30:14] um this was something that I thought was um

[1:30:20] terribly interesting actually um this is um little bit based on

[1:30:26] neuroscience um and I think um this is nothing groundbreaking but in a crisis

[1:30:32] people are emotional not logical um and we tend to in crisis comps hit people

[1:30:40] with facts and policies um and this is

[1:30:46] obviously it's not the way everyone else is thinking which is going to cause that

[1:30:52] distrust and the confusion and you know not the connection uh because that's

[1:30:58] obviously not how we're wired uh so there's um kind of this process that is

[1:31:05] called validate relate and prove um they could be named a hund different things

[1:31:11] but it's really just to help people feel understood seen

[1:31:16] um and heard how many times have you heard though in a press conference the city is following

[1:31:23] all our emergency response protocols and coordinating with states and goal partners i mean that's such a typical

[1:31:29] response i can see myself actually typing that probably um so but to you

[1:31:37] know to really kind of spin that around it is it is an important thing to say um

[1:31:44] but to start with um and I could see you guys naturally just saying this um we've

[1:31:51] got a great council but just to start with you know it's devastating you know

[1:31:57] to um to all of us to talk about lives were lost homes were destroyed this is

[1:32:04] an overwhelming time and then what you know we're going to be with you step by step and then say then you say we're

[1:32:12] coordinating with state and federal partners but to just kind of make sure that you're do you know check yourself

[1:32:18] when you're talking even when you're talking with people on the phone even if it isn't a tornado if it's something

[1:32:24] else just to say hey I hear you I know what you're talking about um and just

[1:32:31] make sure that you're hearing the constituents um relating connect what people care

[1:32:39] about most um again I can probably see myself typing this we're working to

[1:32:44] support impacted neighborhoods across the city that's a really easy thing um

[1:32:49] to say uh but maybe to connect a little bit more is you know it didn't just

[1:32:56] damage homes it disrupted you know daily life um a lot of you might be figuring

[1:33:03] out where you're going to sleep tonight you know you're trying to help your neighbors you're also probably trying to explain it to your kids um and that's

[1:33:12] what matters most here and so you're trying to kind of connect with them again just keep self-checking um those

[1:33:20] are things that are kind of important and it's easy to get pulled into jargon especially if it's something very

[1:33:27] emotional for us as well um because you just want to kind of want to just

[1:33:34] almost push yourself away from it as well um and we saw a lot of that in in Burnsville obviously um and that's why

[1:33:42] it was good to bring in other fresh communicators that could help distance a

[1:33:48] little bit um and try to write some of these more relatable statements

[1:33:56] and then um prove um again it's easy to say we're doing everything we can uh to

[1:34:02] help um it's it's much better to be able to say here's the next steps um you know

[1:34:09] we're posting recovery updates every day at 10 on the city website and then of course we need to follow through with

[1:34:15] that and make sure they're up there at you know 958 um and on social media if you need

[1:34:23] immediate help I just kind of made this up call 211 i don't know um or visit the

[1:34:29] Heritage Center that's also made up which is staffed 247 with volunteers um

[1:34:35] that will help you with support services maybe that's something we come up with and maybe that's where Red Cross or

[1:34:42] other organizations have you know tables set up and that's where the volunteers are and all these organizations that can

[1:34:50] help you get connected with insurance and all kinds of other um or just be

[1:34:57] able to use a cell phone if you're lost your cell phone in the tornado um that

[1:35:02] type of thing so that people can actually see real action they can go

[1:35:08] someplace they can get help but that you're showing them the city's doing something more um here's you know we may

[1:35:17] not be able to personally help but there's obviously other services and you know we can give you water and food and

[1:35:25] blanket um and again why this works um people can't

[1:35:32] absorb obviously logic until they feel safe emotionally safe um and that's

[1:35:38] nothing that um we don't all already know it's just hard when you're a situation like this because you just

[1:35:44] want to cut to the chase these guys are going to be busy doing what they do best um and then for the rest of us we got to

[1:35:51] be able to connect the dots for people and get the information out there but we have to do it in such a way that we can

[1:35:58] connect with people um and and do a good job doing that piece of it and that's

[1:36:03] where you know we got to tamp down the misinformation and you know Lakeville

[1:36:09] happenings i wish we could just but you know just say "Hey guys work with us on

[1:36:15] this." You know maybe that's the relationship we need to have with them and say "Help us put out good

[1:36:20] information let's let's take down the stuff that doesn't work." Um and then uh

[1:36:26] my final thoughts um so plan for a lay layered response um power empower a

[1:36:34] small very skilled team um we found the right communicators that you know worked

[1:36:40] really well together up in Burnsville so there are really really good communicators in case I get taken out

[1:36:47] because it was the scenario was you know 11 so um and then um just protect public

[1:36:57] trust through the different ways that we know how to do that that's all I have

[1:37:04] and I appreciate um you guys letting me be a part of this scenario and thank you

[1:37:09] it's awesome is there any way we could get a copy of that yeah for sure

[1:37:16] do you think you would be pulling other cities communications people to help in a scenario like this too absolutely

[1:37:24] so you'd be taking you know shifts on how and writing content with more than I

[1:37:30] just can't imagine trying to uh to do that yeah there's no way efficient team

[1:37:36] that you have yeah um and I already I already told Chief Pollson that you know

[1:37:44] if something happens to me God forbid but you know I'm going to be in my basement so that's good so if something

[1:37:50] happens to the house it can fly away but I'll be here um with my dog uh but

[1:37:58] um you know there are really good communicators that I was sharing names

[1:38:04] with that you know there's a Dina in Bloomington and those are the people that I would call and and say can you be

[1:38:12] here and I know they would be um those are the people that we counted on in in in Burnsville and there was just so and

[1:38:22] you just have one person that's worked in media and you have one person being a writer and you have one person that's

[1:38:28] you know and you set up desks like that and it just works like a dream and you

[1:38:34] have one person that's um sending out information to city staff um one person

[1:38:40] that's working with you guys directly um so that's kind of how it it works but

[1:38:45] you definitely need

[1:38:57] No none from us do you guys have any questions for us about stereo or any responses

[1:39:04] um well just do we have let's say the police department's destroyed we have

[1:39:10] what's the next what's our redundancies in some situations

[1:39:16] i'd say the nice thing in today's technology you know we used to have boxes of computers sitting at PD but the

[1:39:24] way that we are today is that we can literally say central maintenance as the example is will be in the conference

[1:39:29] room there or fire station one or you know the biggest pieces going to be does

[1:39:36] that building have backup power if we're running generators can we can we sustain there uh I think we've made some some

[1:39:43] very good moves to do that you know so any call it city facility is going to

[1:39:48] work well for an EOC it's just a matter of making sure that we can fit our needs there or it might be multiple places

[1:39:54] that one function of the EOC might be in central maintenance and one might be at the water treatment uh it's all all

[1:40:01] what's going to work for that do we have any pre-existing contracts with like debris companies like okay

[1:40:08] that's the first one we're going to call so that we know that would be more of a Paul only question i'm pretty sure that

[1:40:14] we do i know within the the call the backbone of the EOP is that there are

[1:40:19] some listings of here's the the vendors that we've used in the past okay um

[1:40:26] I mean we have you know the the free G the South i mean we have those

[1:40:32] good relations tom Breman our building guy he has relations with HVAC

[1:40:37] contractors like that so I think we'd be able to call

[1:40:42] list would be good you know one thing I was thinking about you talking a lot about the donations um just going back

[1:40:48] to an incident I was with it was law enforcement related i wonder if it made sense to talk to the public safety

[1:40:54] foundation about when something like this were to happen for them to be the central point because it would be

[1:41:00] taxdeductible they could probably set up a sub file pretty quickly um that would

[1:41:06] probably be a good spot we should probably talk with them and see have that on

[1:41:11] yeah I think they'd be willing certainly anything public safety related which most things have some

[1:41:24] other resources that we haven't pre-allocated that we need to think about

[1:41:32] you know from a is there stuff out there that we need to have on hand that we don't

[1:41:38] I don't even know i'm just throwing Well the one that we just worked through post civil unrest is fenced which became

[1:41:46] an issue metrowide and we have that in place now countywide for anybody that needs ready to go and people are trained

[1:41:53] to being trained to uh construct that well we feel like we got all the

[1:41:58] equipment for people rescue between us and neighboring and drones and I think

[1:42:04] some of you know keep it keep it simple in some of my mind is like if we have to

[1:42:09] have staff that's working around the clock what are the you know what are the necessities they're going to need you know water food that simple stuff is

[1:42:17] making sure that supply of water on hand and so you're not going to have a meal so to speak with granola bars as an easy

[1:42:23] example but having those things and I'll say uh you know we joke about a go bag

[1:42:29] but if you're called into work and you don't know when you're coming back you have your phone charger computer charger

[1:42:34] those things that you can readily grab and bring with you so I'll say you know I carry a backpack

[1:42:41] that carries my computer charger phone charger and I threw some food snacks in so if I need it I've got it

[1:42:49] and one of the things that Terry touched on a little bit is the continuity of the services so city hall may not be maybe

[1:42:56] close to the public but we're still all here trying to keep it operational so

[1:43:01] some of my director boards IT communications I mean HR big role in

[1:43:07] some of the stuff too but involves staff and whatever issues but so we've got

[1:43:13] contingencies for a lot of that it had got we've got duplicate servers for one that are duplicated that PD we've got

[1:43:20] the one main one here um so we've we've built some of that redundancy into the

[1:43:25] system already but it's the hard part of if you close city hall it's to continue

[1:43:31] doing everything else keep operating while everything else is going on yeah

[1:43:37] my only my only concern is we've become so reliant on fiber networks and cellular that go or we just saw the

[1:43:45] little radio in the basement because information

[1:43:51] i'll go a little to Michelle's question earlier you know you guys get informed we can

[1:43:56] get to you guys but how do you tell the other half of the city and if the 911 system down or the call

[1:44:04] center that we use what came Robo call Everidge yeah ever bridge you

[1:44:10] know if that's down or if that can't reach people then what do you do yeah I think most of you code 911 has

[1:44:17] contingency i think it's Ramsey County right so if something were to happen there a fire lines cut or something they

[1:44:22] switched over there pretty quickly so they have contingencies built into that system

[1:44:30] tonight's scenario was about natural disaster but I'm sure there are other

[1:44:35] buckets of things that that these similar um steps

[1:44:42] would be applicable to i think we know some of them but I mean have you seen other

[1:44:48] emergencies that um not thinking of i mean

[1:44:54] social unrest is one we had the COVID stuff that required some response there

[1:44:59] but I mean what are some of the other scenarios we should be thinking about

[1:45:06] applying this to the one that you know Panro's coming up a parade you know if

[1:45:12] somebody were to drive a truck for the Panro parade you know that would be bad

[1:45:18] right but the good thing about this system is it's the the command structure is the same right so how you implement

[1:45:26] it is different but you have to sync roles and responsibilities your role as key communicators are going to change

[1:45:32] depending on if it's a tornado or a shooting we're still going to ask you to

[1:45:38] be those communication pieces just like we're going to ask them to do their jobs

[1:45:44] what are you guys thinking i mean I'm just there's a shooting national

[1:45:50] something related to the railroad you know that that transports hazardous

[1:45:57] chemicals um there could certainly be some sort of disaster related to that airport related

[1:46:05] just from Panera perspective you know in the background we do run a command post

[1:46:11] for that running roughly from Wednesday to Saturday so there is police fire EMS

[1:46:16] we're kind of all partnered together overseeing what's happening and communicating with each other as far as

[1:46:22] we need more resources or what does that look like so that we've done this will be our third or fourth year of doing

[1:46:28] that as as it's continually gotten bigger on us so

[1:46:34] And interestingly when you think of any crisis or any disaster or any emergency

[1:46:39] event all of the same systems are leveraged just in different ways

[1:46:45] communications police fire public works they're all getting utilized almost no

[1:46:50] matter what scenario you're plugging in sure

[1:46:57] and there's the world ending one the EIP

[1:47:03] best laid plans there you are on your own

[1:47:15] a multi-day blizzard we know that that's not unlikely here sure

[1:47:21] more likely well was this helpful yeah thank you

[1:47:27] very much yeah and I think I you know I think it's important that we do this

[1:47:33] every 18 months or if there's a turnover election you know just to refresh certainly with new people and well

[1:47:40] especially because look at all that information she got from Bernste yeah

[1:47:46] you know just going through these different scenarios and gaining that

[1:47:51] knowledge from somebody else's crisis will you know improve our crisis

[1:47:58] response and learning i mean that to that point learning from from other people is huge

[1:48:04] we do it all the time and most if not all of you probably do that things happening across the nation but you may

[1:48:09] see a mayor address the community and think "Wow that was awesome that was a really good job." or or vice versa uh

[1:48:16] and we see what law enforcement can we learn tactically we wouldn't do that and so I think just having an eye open for

[1:48:23] those things and if that prompts questions of of any of us of hey how would we handle that we're to answer

[1:48:29] those best we can too but you're right Luke any turnover in a

[1:48:36] council you know for sure is going to change the whole dynamic of a council i

[1:48:42] mean we're we're a great group right now but um you

[1:48:47] know but one different person changes the whole dynamic and it's really important to be on the same page after

[1:48:54] that so guess you know my thought process is is

[1:49:00] that we're really lucky right now because we're fortunate um that we've gone

[1:49:08] through this and if something comes up I have all the faith in my fellow council members in the fact that they will

[1:49:15] adhere to this you know guideline and not um decide to become the media

[1:49:22] spokesperson because they want the limelight or something you know or try to fix a problem that they shouldn't be

[1:49:28] fixing you know um but I think it's really important for the new people to

[1:49:36] realize especially anybody really new to um an elected position

[1:49:45] there's a lot of things just because you're an elected person you can't fix it and I can't remember does the league

[1:49:52] just do basics on this when they do the new elected yeah it's been the county periodically

[1:49:58] does some elected official and emergency management i went to the last one but it's been a couple years yeah has one

[1:50:04] recently but I think they end up canceling because there was no turnout for it so if that pops up pops

[1:50:11] up again we'll be able to share that there's also some basic online training

[1:50:16] for how this whole system looks yeah at one point was requiring councils to take

[1:50:23] that the eligible for

[1:50:28] you have certain you had to have certain staff too

[1:50:34] 100 200 700 800 people would put it in sequence of

[1:50:39] why would you do one two three four it's a 300 and 400 series being offered but that's more high level hurricane

[1:50:48] something like this that you wouldn't want to go to yeah and I'll you know I'll just share that one this

[1:50:55] we had a long conversation as mayors about this in Tampa over the weekend

[1:51:01] mayor of New Orleans and mayor of Tampa both spoke about how you know she went from having a terrorist attack to sugar bowl to Super Bowl

[1:51:08] all within six weeks and her biggest takeaway was like leaning on other regional partners but making sure the

[1:51:15] feds are involved the state is involved it's locally managed right federally

[1:51:20] funded state supported but locally managed not a Super Bowl

[1:51:29] the World Series or Dumball World Series for sure sure

[1:51:41] thank you yeah

[1:51:46] uh committee update and I35

[1:51:57] it uh this is going to be closed yeah 494

[1:52:02] be closed the alliance take I think July and August off too so yeah it'll be

[1:52:09] closed alternative city yep reason to go any further um

[1:52:17] there's some turnover in Carrie Callahan resigned from her position so who you

[1:52:23] met up there in the inter will be taking over okay i'm just going to leave

[1:52:33] others i'll just one other thing I just want to share with everybody um at the US

[1:52:40] Conference of Mayor's meeting on Thursday afternoon we spent about 200 of

[1:52:45] us spent about two hours talking about personal safety um after it's kind of

[1:52:50] added to the agenda after what happened to to uh Orman's Hoffman

[1:52:56] and they had the police chief from Tampa kind of give some talks a lot of stuff that had Brad they talked about but a

[1:53:01] few things that they just you know highlighted one was thinking about engaging with some sort of online system

[1:53:09] to have your address and stuff removed there's all these websites that have your home address and phone numbers out

[1:53:15] there and so there's couple different opt out websites easy opt out and delete me there's a fee associated but they

[1:53:21] will try to scrub your personal information off websites so they said they should definitely do that but then

[1:53:27] the other thing is they just said if you're going to an event you're not used to going to or invited to something just

[1:53:33] you know let your PD know if you know whatever so that was kind of their their

[1:53:39] two big takeaway that would apply I think to us some of it was other like you know executive detail and those type

[1:53:46] of things I don't think it really applies to us but they said for events specifically to think about that and

[1:53:51] then for you know you and I to have conversations with our kids about who

[1:53:56] you talk to at school and also letting your school know where your kids go to school and you and I can talk about a

[1:54:02] bit

[1:54:07] okay then I'll take a motion to adjourn so All those in favor say I i i oppos