[3:58] WE MAY HAVE TO BE IN A

[3:59] SITUATION WHERE WE LOOK AT

[4:02] SOME

[6:34] OF THE PORT AND EACH

[6:35] EVERY SUMMER THING WE MOVE BY

[6:37] WHO CAME IN SECOND BY MORE ALL

[6:41] IN FAVOR I I I RATE PAST 6 TO

[6:44] 0 SEVEN SEVEN SORRY HE

[6:48] WHISPERED AS HE WAS WALKING

[6:52] BY.

[6:52] ALL RIGHT SO NOW I AM CALLING

[6:56] TO ORDER THE TUESDAY NIGHT

[7:00] APRIL 15TH HRT BOARD MEETING

[7:03] AND FIRST ITEM IS THE APPROVAL

[7:04] OF THE AGENDA ANY EDITS OR

[7:10] CHANGES?

[7:14] OH MAY I HAVE A MOTION TO

[7:15] APPROVE THE AGENDA SO MOVED

[7:20] SECOND MOVE BY CARTER AND

[7:22] SECOND BY DOUBLING HER ALL

[7:23] IN FAVOR I ALL RIGHT PAST

[7:27] SEVEN ZERO AND NEXT IS THE

[7:30] APPROVAL OF THE MINUTES WHAT

[7:34] NO WE DON'T DO WE'LL DO THAT

[7:35] AT THE NEXT MEETING BECAUSE

[7:38] IT'S SHORT TERM TIME.

[7:38] OKAY GOT IT.

[7:41] ALL RIGHT.

[7:42] SO NOW WE ARE MOVING ON TO

[7:43] CONSENT ITEMS AND I DO NOT

[7:46] HAVE THE LANGUAGE ON HOW TO

[7:53] THIS MOTION TO APPROVE.

[7:54] OH I SEE.

[7:55] OKAY.

[7:56] SO SO YOU CAN JUST MOTION TO

[8:06] YES.

[8:06] OKAY SO CAN WE HAVE A MOTION

[8:10] TO APPROVE THE CONSENT ITEMS

[8:13] 4.14.2 AND 4.3 MOVED TO

[8:17] CONSENT AND MOVE BY WOOTEN

[8:21] SECOND BY WHO CAME ALL IN.

[8:24] DO WE HAVE ANY DISCUSSION?

[8:28] ALL RIGHT.

[8:28] ALL IN FAVOR.

[8:29] I OPPOSED MOTION PASSES SEVEN

[8:35] ZERO AND I HAVE TOO MANY

[8:39] PAPERS HERE.

[8:40] OKAY.

[8:42] NEXT ORGANIZATIONAL BUSINESS

[8:46] AND ME WE HAVE THE STAFF

[8:47] REPORT.

[8:50] YES.

[8:50] GOOD EVENING, CHAIR AND

[8:51] COMMISSIONERS.

[8:52] I'M HERE THIS EVENING TO GIVE

[8:54] YOU AN OVERVIEW OF THE 2024 C

[8:57] MAP CERTIFICATION.

[8:58] C MAP STANDS FOR THE SECTION

[9:01] EIGHT MANAGEMENT ASSESSMENT

[9:01] PROGRAM AND THIS IS AN ANNUAL

[9:05] MANAGEMENT AUDIT THAT WE

[9:06] COMPLETE FOR THE HOUSING

[9:06] CHOICE VOUCHER PROGRAM.

[9:08] THIS IS THIS PROCESS IS

[9:09] OUTLINED IN FEDERAL

[9:15] REGULATIONS 2495 AS IT SAYS ON

[9:16] THE SCREEN AND THERE'S 14

[9:17] INDICATORS THAT ARE UNDER

[9:20] CONSIDERATION THROUGH THE C

[9:20] MAP PROCESS.

[9:24] THIS PROCESS ARE WE COMPLETE

[9:27] REGULAR AUDITING OF THE

[9:28] PROGRAM TO ENSURE THAT WE HAVE

[9:31] A HIGH SCORE THROUGH THIS

[9:32] IN THAT PROCESS AND IN THIS

[9:34] YEAR'S REVIEW FOR THE 2024

[9:35] PROGRAM YEAR WE RECEIVED A

[9:38] SCORE OF 96% AND THAT IS A

[9:39] HIGH PERFORMER SCORE I WOULD

[9:43] SAY I THINK WE'VE BEEN A HIGH

[9:43] PERFORMING SORT OF C MAP SINCE

[9:46] LIKE THE EARLY 2000S AND SO

[9:49] I'M HAPPY THAT WE'RE

[9:49] CONTINUING THAT HIGH SCORE.

[9:53] SO I JUST WANTED TO TOUCH ON

[9:54] THE VARIOUS QUALITY CONTROL

[9:55] MECHANISMS THAT WE DO

[9:57] THROUGHOUT THE YEAR TO MAKE

[9:58] SURE THAT OUR C MAP SCORES

[10:00] REMAIN HIGH, THE FIRST ONE

[10:01] BEING PURE AUDIT.

[10:01] SO OUR DIFFERENT PROGRAM

[10:04] SPECIALISTS ARE AUDITING EACH

[10:05] OTHER'S FILES TO MAKE SURE

[10:08] THAT OUR RENT CALCULATIONS ARE

[10:09] ACCURATE, THAT WE HAVE THE

[10:11] VERICATIONS THAT ARE

[10:12] NECESSARY FOR VARIOUS SOURCES

[10:15] OF INCOME AND ASSETS AND THEN

[10:16] ALSO THAT WE ARE CHECKING FOR

[10:19] RENT REASONABLENESS WHICH IS

[10:20] AS I'LL TOUCH ON IN THE NEXT

[10:21] SLIDE A CRITICAL INDICATOR

[10:23] WITHIN THE C MAP SPHERE WE

[10:27] ALSO COMPLETE INSPECTION AUDIT

[10:28] SO WE DO A RANDOM SAMPLE

[10:32] OF THE INSPECTIONS THAT ARE

[10:32] COMPLETED THROUGHOUT THE YEAR

[10:35] AND ESSENTIALLY MAKE SURE THAT

[10:36] OUR INSPECTORS ARE DOING THEIR

[10:38] JOB AS WELL AND THEN OTHER

[10:39] THINGS THAT CONTRIBUTE TO

[10:43] QUALITY CONTROL IS A REGULAR

[10:44] REVIEW OF VARIOUS REPORTS.

[10:47] IN 2023 WE CONVERTED TO A NEW

[10:51] SOFTWARE AND THIS HAS MADE

[10:51] THIS PROCESS A LOT EASIER.

[10:54] AS SOMEONE WHO LOOKS AT THESE

[10:55] REPORTS REGULARLY JUST OTHER

[10:58] WAYS OF TRACKING OUR PROGRESS

[10:59] AND LOOKING AT KIND OF KEY

[11:00] DATA POINTS TO MAKE SURE THAT

[11:02] WE'RE HITTING BENCHMARKS THAT

[11:03] ARE REQUIRED BY C MAP.

[11:05] WE ALSO INCORPORATE ONGOING

[11:06] TRAINING AND REVIEW

[11:07] OF POLICIES WITH ALL THE STAFF

[11:10] THAT PARTICIPATE IN THE

[11:10] PROGRAM AND THEN HAVING

[11:14] DOCUMENTATION AND CHECKLISTS

[11:14] FOR THE INDICATORS THAT ARE

[11:17] INCLUDED IN C MAP BUT ALSO

[11:20] OTHER PROGRAMMATIC COMPONENTS.

[11:21] SO THERE'S FOUR OF THE 14

[11:25] INDICATORS THAT REPRESENT 55%

[11:29] OF OUR OVERALL C MAP SCORE.

[11:30] AND SO BECAUSE OF THAT I JUST

[11:33] WANTED TO TOUCH ON THEM

[11:33] BECAUSE THEY'RE ESPECIALLY

[11:34] IMPORTANT AS DEFINED IN THE

[11:37] FEDERAL REGULATIONS THE FIRST

[11:39] ONE BEING SELECTIONS FROM THE

[11:40] WAITING LIST.

[11:41] SO ANY TIME WE SELECT A

[11:43] HOUSEHOLD FROM THE WAITING

[11:44] LIST WE NEED TO DOCUMENT THAT

[11:47] HOW THAT PERSON WAS SELECTED

[11:48] IS REFLECTIVE OF OUR PROGRAM

[11:51] POLICIES AND DOCUMENT HOW WE

[11:55] LIKE HOW THAT IS TRUE.

[11:56] AND SO GENERALLY WHAT THIS

[11:59] MEANS FROM AN AUDITING

[11:59] PERSPECTIVE IS WE GENERATE THE

[12:00] WAITING LIST BEFORE WE SELECT

[12:03] SOMEONE AND WE GENERATE THE

[12:04] WAITING LIST AFTER WE'VE

[12:04] SELECTED SOMEONE AND SHOW KIND

[12:06] OF WHERE THEY WERE BEFORE WE

[12:07] DID THAT SELECTION AND HOW THE

[12:11] WAITING LIST LOOKS AFTER.

[12:11] SO THAT'S GENERALLY HOW WE

[12:12] DOCUMENT THAT INDICATOR AND

[12:17] THIS ONE IS WORTH 15 POINTS.

[12:18] THE NEXT ONE WHICH I ALLUDED

[12:18] TO IN THE PREVIOUS SLIDE IS A

[12:22] REASONABLE RENT OR RENT

[12:22] REASONABLENESS AND THERE ARE

[12:25] TWO COMPONENTS OF THIS

[12:26] INDICATOR ARE WHETHER OR NOT

[12:29] WE HAVE A WRITTEN METHOD TO

[12:30] DETERMINE RENT REASONABLENESS

[12:30] AND 98% OF THAT QUALITY

[12:33] CONTROL SAMPLE WAS THAT WE DID

[12:37] RENT REASONABLENESS ANALYSIS

[12:40] FOR THOSE UNITS AND WE DO RENT

[12:41] REASONABLENESS ANY TIME

[12:44] SOMEONE MOVES OR THERE'S A

[12:44] RENT CHANGE IN THE UNIT AND

[12:45] ESSENTIALLY WHAT WE'RE

[12:48] ASSESSING IS THAT THE RENT

[12:49] THAT'S BEING ASKED FOR THE

[12:51] UNIT THAT THE PARTICIPANT IS

[12:52] LIVING IN IS NOT MORE

[12:55] EXPENSIVE THAN THE GENERAL

[12:55] MARKET.

[12:56] SO THAT OUR HOUSEHOLDS ARE

[12:59] ESSENTIALLY ACCESSING UNITS

[13:02] IN A SIMILAR WAY THAT THE

[13:03] GENERAL MARKET WOULD BE ABLE

[13:03] TO ACCESS THEM.

[13:06] THE NEXT KEY INDICATOR IS THE

[13:07] DETERMINATION OF ADJUSTED

[13:10] INCOME AND AGAIN THIS ONE ONE

[13:13] WAY WE KIND OF CHECK FOR THIS

[13:14] ONE IS OUR REGULAR PURE AUDITS

[13:16] JUST MAKING SURE THAT WE'RE

[13:17] CALCULATING INCOME CORRECTLY

[13:17] THAT WE HAVE VERIFIED ALL THE

[13:20] INFORMATION THAT THE UTILITY

[13:21] ALLOWANCE WAS CALCULATED

[13:24] CORRECTLY AND ALL OF THOSE

[13:25] THINGS AND THIS ONE AGAIN IS

[13:27] WORTH 15 POINTS.

[13:28] AND LASTLY, ELISA WHICH IS

[13:31] WORTH 20 POINTS AND THIS ONE

[13:32] IS MORE HAS TO DO WITH OUR

[13:34] UTILIZATION OF OUR BUDGETARY

[13:35] AUTHORITY WITHIN THE PROGRAM.

[13:36] SO IT'S LOOKING AT ARE WE

[13:38] SPENDING AT LEAST 90, 98%

[13:41] OF OUR ALLOCATED BUDGET

[13:42] AUTHORITY OR OUR PERCENT

[13:45] OF UNITS AT THAT 98% FOR THE

[13:48] AMOUNT THAT WE'VE BEEN

[13:48] ALLOCATED?

[13:49] SO THOSE FOUR INDICATORS

[13:52] REPRESENT A SIGNIFICANT AMOUNT

[13:56] OF THE SCORE BUT WE DO ALSO

[13:56] HAVE THESE TEN OTHER

[13:57] INDICATORS THAT CONTRIBUTE TO

[14:00] OUR C MAP SCORE THE THREE

[14:02] HIGHLIGHTED IN GREEN ON THE

[14:03] SCREEN ARE MORE LIKE DO WE

[14:07] HAVE POLICIES AROUND THEM AND

[14:07] HAVE THOSE POLICIES BEEN

[14:11] UPDATED TO REFLECT CHANGES

[14:11] IN FAIR MARKETENT AT THE END

[14:14] THINGS OF THAT NATURE AND THE

[14:15] ONES IN THE LIGHTER BLUE THOSE

[14:18] ARE MORE I WOULD SAY ON THE

[14:18] QUALITY CONTROL SIDE OF THINGS

[14:22] AND REGULAR REPORTING TO MAKE

[14:22] SURE THAT WE'RE ENFORCING OUR

[14:25] HOUSING QUALITY STANDARDS

[14:26] CORRECTLY AND THAT OUR

[14:26] INSPECTIONS ARE BEING

[14:29] COMPLETED ACCURATELY TO THE

[14:29] STANDARDS THAT WE HAVE TO

[14:30] ENFORCE THE FINAL KIND

[14:33] OF GROUPING OF FOUR IN THE

[14:36] DARKER BLUE IS BASED ON

[14:40] REPORTING THAT WE ACTUALLY

[14:41] RECEIVE FROM HUD.

[14:41] SO AS WE'RE ON A MONTHLY BASIS

[14:45] SUBMITTING INFORMATION TO HUD,

[14:45] THEY COMPILE THESE REPORTS AND

[14:48] BASICALLY THAT WE'RE REPORTING

[14:52] THE INFORMATION ACCURATELY AND

[14:55] ON TIME AND THAT WE'RE

[14:56] CONSISTENT WITH YEAH, HOW

[14:59] WE'RE REPORTING BASICALLY SO

[15:02] THAT'S THE THAT'S THAT

[15:03] GROUPING OF FOR THE LAST

[15:03] INDICATOR IS FAMILY SELF

[15:06] SUFFICIENCY ENROLLMENT AND WE

[15:07] DON'T CURRENTLY ADMINISTER A

[15:10] FAMILY SELF SUFFICIENCY

[15:10] PROGRAM SO THAT ONE'S NOT

[15:11] RELEVANT TO BLOOMINGTON.

[15:16] THAT WAS MY BRIEF OVERVIEW

[15:17] OF THE C MAP CERTIFICATION FOR

[15:21] THIS YEAR.

[15:21] AGAIN WE SCORED BASED ON OUR

[15:22] MANAGEMENT AUDIT AT A 96%

[15:25] WHICH IS A HIGH PERFORMER AND

[15:26] I'LL MOVE OR PASS IT BACK OVER

[15:29] IF THERE'S ANY QUESTIONS OR

[15:30] COMMENTS, ANY QUESTIONS

[15:32] COMMENTS, NO.

[15:36] ALL RIGHT.

[15:37] HEARING NONE CAN I HAVE A

[15:40] MOTION TO APPROVE RESOLUTION

[15:43] 2025 DASH 11 CERTIFYING THE

[15:44] STATEMENTS ON THE C MAP

[15:48] CERTIFICATION ARE TRUE AND

[15:48] ACCURATE.

[15:51] SOME OF MOVE BY DOUBLING HER

[15:55] SECOND AND SECOND BY HUD WHO

[15:58] CAME ALL IN FAVOR.

[16:01] I OPPOSED MOTION PASSES SEVEN

[16:07] ZERO THIS NEXT ITEM IS ANY

[16:12] DISCUSSION ITEMS FROM OUR

[16:13] ADMINISTER YES I'LL KEEP IT

[16:18] BRIEF.

[16:18] I KNOW IT'S BEEN A LONG NIGHT

[16:20] A COUPLE OF I'M GOING TO PASS

[16:21] OUT THIS SHEET AND MAKE A

[16:22] COUPLE OF QUICK ANNOUNCEMENTS

[16:24] AS I DO THAT.

[16:25] SO FIRST JUST A REMINDER THAT

[16:25] THE NEXT MEETING IS NOT NEXT

[16:28] WEEK.

[16:28] IT IS IN MAY, MAY 13TH AND

[16:29] THEN WE'LL RESUME OUR NORMAL

[16:31] SCHEDULE OF THE SECOND AND

[16:32] FOURTH TUESDAYS OF THE MONTH.

[16:33] ALSO ANOTHER REMINDER THAT

[16:35] THERE'S A VOLUNTEER EVENT THAT

[16:36] YOU ALL ARE INVITED TO ON

[16:38] APRIL 29TH 430 TO 7 P.M. IT'S

[16:39] AN OPEN HOUSE A RECOGNITION

[16:42] OF THE WORK THAT THE

[16:43] COMMISSIONS AND BOARDS PUT

[16:46] IN THROUGH THE YEAR.

[16:47] THERE IS A PRE-REGISTRATION

[16:47] REQUIRED SO I CAN SEND THAT

[16:50] OUT TO THE BOARD AFTER THIS

[16:50] MEETING AND THEN REGARDING OH

[16:53] ACTUALLY ONE OTHER BIT OF GOOD

[16:57] NEWS WHICH IS JUST THAT A

[16:57] MEMBER IN 9030 PARK I WANT TO

[16:59] SAY THAT WE ARE ON THE VERGE

[17:00] OF CLOSING SO WE WOULD EXPECT

[17:03] CONSTRUCTION ON THAT PROJECT

[17:03] TO BEGIN FAIRLY SOON.

[17:04] SO HOPEFULLY YOU WILL SEE THAT

[17:07] BEING CONSTRUCTED OVER THE

[17:07] SUMMER.

[17:08] SO THAT IS VERY EXCITING.

[17:10] YES.

[17:10] AND THEN THE INFORMATION THAT

[17:14] I JUST HANDED OUT I JUST

[17:14] WANTED TO MAKE THE BOARD AWARE

[17:15] THAT SO SOME OF THIS

[17:18] INFORMATION WE'VE

[17:18] COVERED THERE'S TWO SIDES.

[17:19] IT'S AROUND FEDERAL FUNDING

[17:20] FOR CDBG AND THEN THE HOUSING

[17:22] CHOICE VOUCHERS WHICH ARE THE

[17:24] TWO LARGEST FEDERAL GRANTS

[17:25] THAT WE RECEIVE.

[17:28] ONE OF THEM THE CDBG FUNDING

[17:29] INFORMATION THE BOARD HAS

[17:32] ALREADY DISCUSSED AS PART

[17:33] OF OUR ANNUAL APPROVAL PROCESS

[17:35] FOR THAT ALLOCATION.

[17:36] THE OTHER SIDE IS NEW

[17:36] INFORMATION JUST KIND OF AN

[17:39] OVERVIEW OF WHAT THE CITY

[17:43] PROGRAM IS AND THEN SOME KIND

[17:43] OF JUST JUST SOME THINKING

[17:46] AROUND WHAT OUR OPTIONS THAT

[17:47] THE AREA WOULD HAVE IN CASE

[17:50] OF A REDUCTION OF FUNDING

[17:51] IN THAT SPACE.

[17:54] THE CITY'S FINANCE DEPARTMENT

[17:55] IS DOING A PRESENTATION TO THE

[17:58] CITY COUNCIL NEXT WEEK ON A

[17:59] LARGE FEDERAL GRANTS AND SO

[18:02] OBVIOUSLY A BIG PART OF THAT

[18:03] IS THE HRA.

[18:04] SO THESE SLIDES THESE ARE A

[18:06] DRAFT BUT VERY SIMILAR SLIDES

[18:07] WILL BE PRESENTED TO THE

[18:07] COUNCIL AT THE MEETING NEXT

[18:10] WEEK.

[18:10] SO I JUST WANTED TO MAKE YOU

[18:11] ALL AWARE OF THE INFORMATION

[18:13] THAT'S GOING OUT TO THE

[18:14] COUNCIL SO IF ANYONE HAS ANY

[18:15] QUESTIONS FEEL FREE TO LET ME

[18:17] KNOW AND THAT IS ALL OF MY

[18:18] UPDATES.

[18:21] YES COMMISSIONER, I, I

[18:25] DISAPPOINT EQUIVOCATION FOR

[18:26] ME.

[18:26] SO THE MINUTES FROM THIS

[18:27] MEETING ANY MINUTES FROM MY

[18:30] LAST MEETING WILL BE PRESENTED

[18:30] WHEN YES THEY WILL BOTH BE ON

[18:32] THE AGENDA IN MAY JUST BECAUSE

[18:33] OUR LAST MEETING WAS LAST WEEK

[18:36] WE DIDN'T QUITE HAVE ENOUGH

[18:37] TIME TO GET THE MINUTES ON THE

[18:38] AGENDA FOR THIS ONE BEFORE THE

[18:40] AGENDA WAS PUBLISHED SO

[18:41] THEY'LL BOTH BE ON THE NEXT

[18:43] AGENDA.

[18:47] ALL RIGHT.

[18:47] WE ARE AT THE END OF OUR

[18:48] AGENDA.

[18:50] END OF OUR AGENDA.

[18:51] MAY I HAVE A MOTION TO ADJOURN

[18:55] THE TUESDAY, APRIL 15TH EACH

[18:55] HOUR A BOARD MEETING SOME

[18:59] OF TO MOVE BY WHO CAME

[19:03] IN SECOND BY MOVE.

[19:03] ALL RIGHT.

[19:06] ALL IN FAVOR I OPPOSED ALL

[19:09] RIGHT.

[19:10] MOTION PASSES SEVEN ZERO WE

[19:12] ARE