Good evening. Welcome to the August 17th regular meeting of the Dina School Board. We do have a quorum this evening. I'd like to call the meeting to order. First item on the agenda is the approval of the minutes. We had a meeting on July 20th. Uh special and a close meeting on July 20th and also a work session on August 5th. And a motion to bring those minutes to the floor. So moved. Second. It's been moved and seconded to approve those minutes. Any additions or corrections to those minutes as presented? Seeing none, all those in favor of approving those minutes, please signify by saying I. I. Opposed. Motion carries. Any requests for individuals to speak this evening? We do have a recognition tonight. We'd like to welcome the girls golf team. or their representatives. Here we are. Hannah, thank you for being here. Coach, congratulations on a great year. Um, so we're going to replay a little bit of spring uh 2015. First of all, coach, how many years have you been added? Uh this will be my 20th year in the Atlanta public schools and I think I've been coaching for 18 now and the varsity coach for probably 14. Okay. So let's talk a little bit about the season. Going into the season you knew you had a strong team. What were some of the hopes and dreams that you had uh of the team? Well, every year you hope that the the girls are going to have number one a really good time. I mean I think that's been the hallmark of all our squads is that we really try to build team chemistry early in the season. Uh and then I'm very fortunate to have the support of many of the DINA families and uh the institutions of golf uh that uh help us grow our program year in and year out. And so as the year began this year, I knew that we had a a pretty good team that was returning. We had gone to the state tournament the year before. Um, and this year I thought would be I didn't really know to be quite honest, but after the first uh round uh we played a tournament in Blaine and I think we won by close to 70 strokes which is kind of unheard of in in golf. Um and I thought well maybe it was just a a fluke. But then uh the next match came and the next match came and uh I have literally 15 girls that could probably play on any team in the state of Minnesota that uh could uh that could have scored for us this year. So when we got down to the very end, it was very difficult to pick six girls, but uh we were very fortunate and very blessed. Hannah, we know it was just unbelievably successful and your individual success is amazing. talk a little bit about the team experience, but golf is very much of an individual sport and you're out there by yourselves and yet how does that work uh for a team to create a team? Well, what I love about the golf team is you said it's such an individual sport, so it's fun to come together as a team and we just like cheer each other on from the fairways and we're able to kind of make it a team sport even though you're out there all alone. So, that's fun. And talk a little bit Hannah because I know you had a busy summer, talk a little bit about your experience of how you continue to grow your game and improve your skills. Yeah. Um, well, the golf team has been so great for that because we get a lot of tournaments in and I also do a lot of tournaments in the summer. So, I've just been practicing a lot and improving. Great. Coach, I have a question for you. Uh, watching the PGA yesterday and just over the the uh summer just seeing like the game has transformed itself again uh and looking at the numbers that the girls had throughout the season, have you seen that change too? And what do you how do we get these low numbers that kids are now playing from, you know, the same distances? What do you think it all comes to? I think a lot of it comes from just early experience. Uh most, you know, boys and girls, they have opportunities to play golf at a very young young age. And the opportunities to play competitive golf, I think, has really risen over the last probably five or six years. Uh, I am still shocked at, you know, my first days coming in and we would maybe have one girl that could perhaps get as low as as a 70 like Hillary or Kayn Anderson when I first started. Uh, and and everybody said that was going to be an anomaly. And this year, I think I had oh, close to nine girls that were shooting under 80 uh, at some point in time throughout the season. And I I just think that a lot of it goes to just the dedication that the kids put into it and and good coaching and good mentors with uh whether it be a parent or whether it be a a golf professional or just just friends I think is a good thing. Great. Hannah, I know now you switched to tennis. What's the feelings about the tennis team going forward? Um I'm really excited because my friend Katie Engel King and I are captains for both the tennis and golf team. So, we're we started tennis triyouts today and I'm really looking forward to it because we have a lot of great girls coming up. Great. Well, we're gonna get a photo shot here of uh our golf representatives and congratulations on a great season. Smile at the camera. He'll cuss later. Don't worry. Congratulations. Thanks much. Good luck with [Applause] Rick, could you uh please walk us through tonight's agenda? Um I I do believe we have an addition to the agenda as well. Yep. So um we are looking a little bit of different format again to try to improve the flow of the evening and uh so we've got a little bit of a different flavor. I'm going to talk a little bit about some of the meetings that occurred earlier this month. Um we had an August 5th work session for the school board. Uh at that time was a lot of planning. This is a great time for planning for the board. So the board did meet and had a facilitated discussion just about our leadership plans. And we also had a training session around our equity work as a school district and the role the board plays in that leadership. Uh earlier this evening uh we did have another survey or another special meeting uh where we learned more from the community survey results that occurred uh were taken by our pollster after the board uh the referendum in May. Uh again very positive results and community continues to support the good work that's happening in our schools and learn some good insights on how we can continue to keep our community engaged as we look to the future. The second portion of the meeting was talking about our next generation construction. uh Von Dirt from W Architect was uh present and kind of gave us a flyover of where we're are at this point in time and a lot of their focus has been on the high school and some of the preliminary discussions on uh schematic drawings of the high school. Uh for those uh viewing tonight, I would encourage you to go to our website and if you do get to the uh facility uh launch from there, you can go right down into following all the meetings that we have related to our core planning teams and the high school is the one that's off and running right now. and there's a lot of good information there. Um, tonight we'll have taken action on the minutes um and also celebrate the girls golf. We have a consent agenda and again we're changing the format a little bit to try to improve the flow of the board meetings and so this is just a little bit of a pilot project. So we have more consent agenda items. They're based on the fact that it's routine business or the recommendations that were discussed uh at a previous meeting and just going forward with action with no changes. So you can see the uh personnel rerecks, the uh leadership action plan, the annual schoolboard plan. So those complement each other. It's our annual action plan uh which we talked at length at earlier this year. And then again the board took a first reading in July. The schoolboard agenda complements that and also takes care of all the routine items, but it does track our pacing as a school board going forward. We have our guiding change documents. These are things that the board approves and that f frames the problem solving work that needs to occur as we look at some of our programming areas. First one is around the birth through grade five educational programming facilities. So that'll help shape how we look at facilities in our elementary and early childhood programming. The second is a guiding change document we'll talk about a little bit later tonight um in our action portion, but it's going to take a look at our educational delivery model and how we're going to deliver services into our elementary schools uh kindergarten through grade five and the study that's occurring there, but asking the board to approve that because we did uh have a first reading with no changes since then. We're also approving the mental health and wellness study. This was uh shared with in May by the board and then came with a formal report at the July board meeting. We have a musical therapy contract. This relates to a special education situation where we're managing that. We did increase the rate of pay for student help based on change in the state um wages. Uh so now the wage for a student helper will be $9 an hour and then I believe it's after 400 hours it jumps to $10 an hour. Um then we do the accommodations and we give a recognition shout out to another gift coming back into the district uh to support our young people. From there we do the reports. We have discussion items and this is again where we'll uh have a followup where the board will take a motion and then we'll have a report from Val Perk about her work. The district committees um we'll be learning more about that. The school year calendar uh we have some policies be looking at the action. We'll have an improvement on a work agreement uh with the health of service associates general election. We have candidates running for the three positions, a maintenance plan. There's our recommendations around K5. Again, a lot of policies were discussed at the um July board meeting. We'll be acting on several of those. May have some minor tweaks and twists on that. And that would conclude our uh agenda for tonight's meeting. Excellent, Rick. Thank you very much. Um I have a couple of minor tweaks to our agenda. One is a big one to insert action item H. uh which is a settlement agreement. Uh and then on policy 717 page one also under action items that would be G7 the first page is replaced and then I have two other uh minor tweaks on the in the consent agenda. July 15th uh agenda items tax increment financing is listed under July. if we could strike that and then uh because it didn't happen. So that's on page 80, just a simple strike through that. And then the me mental health and wellness study, there's a there's a typo and I just want to clarify if the Wii should be crossed out or if the line is missing. Uh page 95, it just says action. It says we and I don't know if it's an incomplete sentence or was just needs to be struck or either way. Can I get a motion to uh Absolutely. It's the entire policy. Oh, it's front and back. Okay. Thank you. Do we have a a guest on the uh study there, Randy? I'm on it. Just a wee. So, should we strike it for now and then amend it later? Okay. Can I get Do I have a motion to bring that to the floor in a second? So, move to the second. Uh, any discussion or questions? That is correct to strike that to strike the Wii. Okay. Okay. Uh any discussion? All those in favor of approving those uh changes to our agenda as presented, please signify by saying I. I. Opposed. Motion carries. Uh we are on to our consent agenda. Can I get a motion to bring that to the floor? So moved. Second. It's been moved and seconded. Uh Rick, could you walk us through the detail there? Okay, I will. I again kind of highlighted it already, but again the personnel recommendations. We do have a variety of recommendations. Obviously, it's the closing in on the new school year. We have approximately 45 Randy new teachers joining us. 45 new teachers. Uh that training started this week. Uh and we have our welcome lunchon tomorrow. The board where the board welcomes the new teachers in. Those recommendations are included. The expenditures payable for August 17th. Again, I mentioned about the leadership action plan. Uh this does take a look at our big three goals around personalized learning around a comprehensive programming and partnerships and action areas related to that all assigned to different uh administrators uh at the district office level. Our board agenda reflects those actions as well as the annual actions that we do need to take. Uh Chair Meer and I continue to monitor those agenda items on a monthly basis and make adjustments as necessary. I did talk about the two guiding change documents as it relates to the birth through grade 5 educational program and facilities and the K through grade 5 educational delivery. Uh both of those are part of our nextgen strategic planning. I would ask for support on that. The mental health and wellness with that correction. We're excited about how that's going to move into action and we'll be following up further board action as that moves into play. We did uh post and are in the final stages of hiring two new or three new social workers. Is it two? Two. three new social workers uh that will help support our mental health and wellness initiative for our students. We're excited about that. A musical therapy contract I mentioned that's part of an individual guided education plan and then the rates for pay for students as it relates to the increase in minimum wage at the state level and our recommend our recommendation of the golf team as well as the gift from the lake area at Masonic Lodge. Thank you, Dr. Dresen. Uh any uh questions regarding the consent agenda or any items that anybody would like to remove from the consent agenda down to the action portion of the meeting? Any discussion? All those in favor of approving the consent agenda as presented, please signify by saying I. I. Opposed? Motion carries. Uh we are on to our leadership update. Dr. Dris ask that to get pulled up, please. check on with Al. Um again, uh we're in the uh planning stage. It's a busy time at the leadership level uh for the school district. Um as we uh continue to get everybody ready for our students who enter the doors on August 31st. Um so this is a time of planning and Thank you, Mr. Al. As we start a new year, we love to start with our mission statement. 47 words hasn't changed since the late 80s. Uh very powerful around partnership, around the whole thought of educating all individuals. And finally on uh a powerful statement at the end that says thrive in a rapidly changing culturally diverse global society. And that's what our strategic work has been about. We've tiled it down to three words. all of us working for all learners. That continues to be something that's important to the school district and hope that everybody is aware of our mission because that really does drive us. Our vision going forward, we're now uh moving well into our strategic plan is not only having a national but international presence and we'll start seeing how this can roll out for us. Uh we have a strong national presence we feel but we do want to look internationally. Um and then the high expectations and preparing each learner for to achieve success in college, career and life. And as we like to say, it's not only preparing our kids for the 21st century, but literally the students who are in our schools today will be living in the 22nd century. So our programming has to really do a big reach. Um this is a I think a fitting cartoon to what uh we're about as a school district. Uh we're really taking a look at the Eminem saying let's change the system rather than us trying to fit into the system. And that really is our next generation Edina public schools and that's the work we're really trying to do in our efforts. Um I'm going to call on Randy Meyer Randy Smazzle if I could to just talk through this slide Rand about personalized learning framework because I think it really does talk uh for both the board and the community a little bit of our shift in the reason about the why of our nextG. So, we've been working on a graphic that tries to describe the the old educational system and the new educational system and and why the old educational system was in place and how it worked and and why there's need for a change. And if we look at the old educational model, the goals of that model were really to prepare people for an industrialized society and largely a local economy and local stewardship. And uh because of that design of that model, the model was really about identifying talent and sifting and sorting students. And it was about high levels of learning for some students, but not necessarily for all students. And it was about determining a path for some students to go to college and other students to go to um other types of jobs and careers etc. And it was really a focus on knowledge and information. And it was driven by textbooks. Those were the sole u materials where curriculum was available and learning experiences would come through textbooks and it was really a factory model framework in that um it's about compliance um it's about seat time and a common pathway for all learners and that was that's the original design of the United States educational model and for its time it served a purpose but we're in a very different time now and our educational model is about preparing kids for a 21st century and uh a global economy. We're more global than we've ever been. Um we had a speaker this morning just talking about some statistics around that which was very impressive. Uh it's about global stewardship and it's about innovation. So the very uh output of the model has to be different because it serves a different function now than it used to. And the different function is that it's about developing the talents in all learners and not sifting and sorting. It's about high levels of learning for all. and it's really about equity and about creating equitable learning environments for all students. So again, that's a different purpose. And because it's a different purpose, it requires a different model. So part of our what now is our educational competencies, a well-rounded education, um including wellness, uh creative innovative thinking, global competency. And so our educational system is really driven by the learner outcomes rather than the textbook. It's driven by our standards and our common assessments. Um, so the new framework instead of a factory model framework is a personalized learning model framework because it's about the individuals. It's about partnership between the teacher and the student and the selection of voice and choice and the pathway that that learner is going to take to get to those outcomes. And it's about collaboration between our educators and our administrators. because we don't have the all of the expertise to do the job anymore. But the team of people around students, the team of people can have the expertise. The job is too hard to do it the same way we've tried to do it in the past. It's about competency and proficiency versus seat time. Unless it's about multiple pathways, pathways that engage learners, and those pathways are determined based on interests andor passion students develop. um to engage them and to motivate them. So, a new model for a new age and a different framework. That's where we're headed. Thank you, Randy. So, as we look at this, uh our next two years really are going to be this phase two of getting to that launch point. The fall of 2017 is going to provide us a lot of opportunities. So, we're advancing all of our work, but in 2017, that's when we do are able to make uh the grade level configuration changes. That's where some of our programming will be aligned. And then we'll take off from there to 2017 and beyond to continue to go after this new vision that uh Randy shared with us. It's a very exciting time for Edina Public Schools. Uh again, it's done through this team effort and so it isn't a hierarchy by any means. the board just works uh with our leadership team with the administration with the various uh parents and students and staff working with the community all of us pulling for all learners and so really it is this team effort and that's how we'll be successful um our theme for this year is I am Edina public schools and it is a thought of saying we all part of Edina public schools we all bring talents we all bring skills we all need to be supported we all have stories to tell uh we really do need to learn and understand who we are and how we can work together to make great things going and so going forward and so the theme this year will be I am Edina public schools uh construction plans continue to evolve we've got three different focus areas uh one around construction uh looking at the construction project itself we received an update uh from old architect at the work session the second is around educational programming a lot of that work will be chaired by Randy uh Smazel and then finally the construction construction finance and Marggo Bach will be doing a lot of the finance work around that. Uh they'll be focusing in on construction be looking at curriculum both at the high school and the middle school level as well as the elementary. Also, we're looking at time and schedules. So, we're really trying to restructure how we can make uh our system become that next generation effort we need to and this will be the opportunity to do it. So, be a lot of team teamwork uh a lot of staff involvement as we've done in all of our strategic planning work going forward. Um some targeted studies as we do this work is around special services making sure that across the district uh we have a a strong place that we've got a second year of our strategic work but this is really taking a look at how we use our facilities our centerbased programs for example making sure they're located in the right places within the schools and within the district. Our district media and library services will be another area that we're going to study because again across the board we're taking a look at what does next generation media and library services look like. Uh so we continue to serve that appropriately. We have a variety of user groups will be calling in around athletics and activities around community education, our guidance and counseling as well as uh the environment. So a lot of different groups will be helping in the design of the work. Also schoolboard filings. We've got our candidates, some of them are here today um will be part of election in November. Um as part of the process, we've already hadformational session available for the candidates. There'll be three spots open uh and board will take action later tonight on some of the details. The terms would begin January 1st. Uh we welcome them to the team and be part of the IME Dina public schools and the journey going forward. We'll continue to haveformational sessions for these candidates as they roll uh forward. And then finally, the 2015 16 school year begins August 31st and before you know it, June 3rd is upon us and it's the last day of school. So with that, I would uh entertain any questions of anything we talked about or things that we missed uh going forward tonight. Questions, comments, leadership update. I love that. What I love that why, what, how slide is great. I think that's really helpful to understand why we're doing what we're doing. So yeah, I thank Randy and his team for uh working on that all summer literally. And that's going to be one of the slides that we want to get out there as much as we get our mission statement out. I think it's important. Excellent. Thank you, Rick. Next up, we have our community education study uh with a report and it's for action or it's for discussion. Oh yeah, excuse me. Want to welcome Val Burke and few of her colleagues, Megan Lori. and been doing a lot of work um literally over the past year val on this study and worked closely with teamworks international on this. This is the final strategic study that we need for complete our continuum of birth through age 85 plus and uh we'll let them take it away. Good evening members of the school board, Superintendent Dresen, colleagues and community members. I'm Val Burke, the director of community education services, and I brought some of our other community education leadership team with me to contribute tonight. Lori Den is our coordinator of family education programs for zero to age five, as well as our parent education, which serves prek through um grade 12. Meg Burke, youth programs coordinator. Oh my gosh. Excuse me, Barrett. B. That's right. Meg Barrett know her uh with youth programs overseas school age care K5 in all six buildings and in our ECC our middle school program delivery including middle school sports and community service and service learning at our secondary level. I'd also like to introduce Andrea Burnernhard who is our learner and connect coordinator. Um she oversees our adult and youth enrichment year-round programming, our family services collaborative, which is our adina resource center and our volunteer program supports. Seth Ryan is our fourth coordinator in our our of our team. He could not be here tonight, but he is our operations coordinator and oversees our HR, finances, and customer service delivery model. Finally, I'm introducing Leah Foreman, a graduate student who is both a program supervisor with Conquered Elementary Kids Club, but she's also interning with us as she completes her master's program in community education services with the University of Minnesota. So, let's begin. The educational competencies as well as our guiding change charge have focused our community education plan on how we can create stronger alignment between all parts of the system so that we can not only leverage resources to create a seamless delivery system. We also have the opportunity to create spaces and places for students to ask questions, work collaboratively, and become problem solvers and participates in their learning and recreation in an extended day environment. Our process began with a large group of folks reviewing some background documents. The state legislation, our district policy 902 finances, the guiding change, the educational compet competencies which truly create a common language for our inschool and out of school staff to intentionally connect. We also looked at our program portfolio and the next generation plan. Our process has been year-long and it began in the fall when you, the school board, approved our guiding change. In December, we began a work with a large broad-based group of community and staff to do complete phase one where where we identified key trends and influences that affect our work nationally, communitywide, internationally, and beyond. We also developed a framework. what are the core strategies and vision statements that we were going to work from and a descriptive vision of what did 2018 look for like for two for community education services. We continued our work and brought together our leadership team and our managers in February of 2015 to complete phase two which took a deep dive into our program portfolio. We looked at what we wanted to keep and maintain, what we needed to improve on, and um how we were going to create stronger partnerships to truly bring in community resources, time, and talents to support the work of next generation learning. The recommendations in our report are presented in a way that link back to the guiding change charge and our identified key strategies. Recommended actions are provided for the four strategies, our vision outcomes, and the key strategic shifts, and actions are identified in a phasedin three-year approach. We understand clearly that we cannot move faster or slower than our birth to grade five study or our secondary study. All three of these studies are truly interdependent. Our recommendations frame an early education through grade grade 12 and beyond lifelong learning institution. We value current successes. We enhance our accountability through vision cards and we unlock existing limits of learning. Our recommendations require us to shift our work. We're implementing coherent and comprehensive educational programs where we create information sharing loops intentionally for in and out of schooltime staff. We create and sustain effective and valued partnerships to truly bring in the community's time, talent, and resources. We develop and create intentionally designed flexible space for all of our learners and develop clear and effective communications. To bring this to life, I thought it would be helpful to have Meg and Lori talk a little bit about some of our strategies for year one. One of them is the Targeted Services Initiative. Meg, thanks Val. Uh, yeah, Targeted Services is a program through the Minnesota Department of Ed, which maybe most of you know. Um, we call it success centers here in Edina. Um, summer school at our junior or middle school levels. Um, and it's for students in grades one through grade eight. Um and what we uh decided to do this year is as we looked at the qualifying standards for students who could participate in targeted services andor success centers um we looked at those qualifying standards a little bit more broadly this year. And um we met last winter um and had some discussions about how we could combine our summer programming to really reach out to lots of students and really um look at it the all for all model so that we could have all students participated. that really could use it. And so by combining our efforts with EC um ESY, so special services and um of course targeted services and then we looked at kids club wise guys surge and our enrichment program we decided to combine the efforts and run the program the first through fifth grade program here at the Adana Community Center in Normandale. So then we were able to provide busing for all those students um who were participating in targeted services which was a big win for us as well as our ESY students um and our um some of our um students that participated in our enrichment classes after success center which was another win for us. But getting there was um was a big deal really because we were changing the model a bit of how we ran success center. And so back in January, I met with the lead um teachers for targeted services and teaching and learning staff and we went through a guiding change model to really relook at how we are going to deliver this program and it was um fantastic really. Everyone really stepped in. It was a great partnership, great collaboration. Um like I said, we had teaching and learning, we had um um Scott Wilbur, Caroline Lyndon, um let's see, who am I forgetting? I have all their names down. Um Deb Stoz and Gretchen Lond and along with Brianna Carlson, um Kate Parardi, Mary Smith and Laura Hansen. Those last four are the lead teachers for targeted services and we really worked hard to pull this together and um like I said, it was an amazing team effort and I applaud all of them because we were able to pull it off. We had 305 kids participate this summer in targeted services. Uh and um the it it was really a joy to watch it all unfold. actually um we had busing, kids coming off the bus and kids were super happy. The teachers were really excited to be there too. Um like I said, we changed the model. So we all we had some reading, some math and some explore classes. We called them explore classes. There was art um team building time and music and it really gave the kids um it was a real big sense of community. One of the teachers, we did a survey after for the teachers that were participating in it and they said what they loved the most of all being in one location here at the Adina Community Center using Normadell Elementary along with other programs that were also here. As you know, this is a really busy place. It gave the students the opportunity to really see their peers participating in other academic um classes and and things going on. So, they really felt a sense of community here and it really did feel like that. So, um, that was super exciting. And, um, since we also ESY was also in the building at Normandale, that's our extended school year through special services. And, um, targeted services ran Monday through Friday. ESY ran Monday through Thursday. So, Friday kids were getting off the bus. And we had a student get off the bus who happened to be an ESY. And, um, I said, "Oh, ESY doesn't run today." And so I said, "Let's see what we can do." So I thought, "Okay, I'll try to call the parents." Um I called the bus garage and they said, "Sure, Meg, we can have a bus come around and bring her back home." And I said, "Well, let's hold off a little bit because I want to be sure somebody's there um so that they would know she'd be home for three hours." And so left a message um with the family and wasn't able to reach anyone at that particular moment. So Mary Smith, one of the lead teachers, was there too. And she came up and she goes, "Wow, we've got a great class going on. They're they're uh doing a cooking project. they could use some extra help. So, here's this seventh grade student who was, you know, here with us, ended up volunteering for the day on Friday. And after the day was over, she got on the B. You know, before she was getting on the bus, I said, "Gosh, did you have a good time?" She said, "I had a great time. Can I come back?" And I said, "I'll look into that." And sure enough, um, we we chatted as a team and, um, talked to her mother and her mother said, "She had so much fun, she really does want to come back." And so then we set it up so she could volunteer the next two Fridays and it was a win for everyone really. She she really did have a great time and the she was great with the younger kids and so it was just that was just super fun to see and so we were just so glad that we were all together and that we could make that connection. That wasn't planned or anything of course but it was a great connection for um for everyone. No, it's great. Thank you. Um Lori Den's gonna a little bit about our recommendations for early education, early childhood family education and early childhood special education as we work together to try to figure out space and delivery. Thanks for having us. One of the things that we are going to focus on and are really looking forward to is the early childhood quarantine planning uh group that will help give us input and direction for the future. Um after that study has happened, we will follow some of the same guidelines that the other studies have offered and it will give lots of different opportunities for thinking outside of the box as far as what could a more integrated program in early ed look like. And so we're very excited that we have um a lot of interest from the community and from staffs about that piece. Um we've worked for a long time well together in our on the first floor and we're just grateful for the opportunity to look more uh cohesively at how we can make that experience feel like it is a singular seamless experience for every family that comes to the uh early ed program. So thank you very much. they really tell the story best on some of the kind of program shifts that we're trying to do to um really move forward the next generation learning plan for community ed. In addition, we're going to be developing community and business partnership language and goals partially to bring clarity to roles and set expectations of benefits for all of the partners involved so that we can truly measure if we're getting where we want to go and we can truly engage all community members and student volunteers. And then we're working on a a temporary facility space plan during construction that'll help us prioritize what programs um and services will be delivered. We know as we conclude that we have a community that values and expects highquality learning experiences and opportunities for all ages. We know we have a community that expects us to have our buildings open and available for community use. And finally, we know that we have a community that expects us as learning professionals to listen, evaluate, and adapt our programming to their needs as trends and influences dictate. Our hope is that this phased in plan along with the birth through grade five study and the secondary study can put learning as the constant where time, talent, funds, and spaces truly are the variables. We're excited to be a part of this plan. We thank you for your listening attention and we're open to any questions that you might have. Questions? I do want to thank you for the report and for all the work you've done on this study and I particularly commend part of the goal that's outlined in the guiding change document to provide a seamless delivery model. This is something that I'm seeing unfold as we start to implement some of the recommendations from the secondary study and consider the birth to grade five recommendations. I know it's something that we can do, but the to be able to accomplish it with community ed is a particular strength we've had in this district and community and um I just know it's the right direction. Thank you for all the hard work. Yep. Thank you. And as I've always said, I mean community Community ed is the the hug around the district. I mean, it's our birth, it's our 100 year olds. It's everybody. Um, so it's really exciting to see this. I had a question actually for you. The program you were talking about, the summer program. Can you talk a little bit about the outcomes for the kids as well that you saw with changing the program to all being at Normandale? Um, yeah. Like I said, I think it was um great for them to see all the other students as well. So, it gave them a sense of this is a really positive place. This isn't some place I just have to go because I'm not doing very well in reading and math. And it really did. I feel like that was a big part of it. I mean, there was much more to it, too. And the teachers could speak to that, of course, um, as well as what they were learning in the three weeks and the progress that they made because there was a lot of feedback back and forth through the teachers and the parents, of course, with each individual student. But um I think overall it really did seem like um kids felt like it was really a sense of community and our theme was community and I think that that was really uh really positive about that and the and the positive interactions with teachers and students and I I know that happens across the board you know all day long every day during school and it was just really fun to see that in the summer to see that action in place and see kids really excited about learning and everyone you know there was one student that that struggled a little bit every um like three the first three mornings and I go in to help him he's you know I've got a Tommy egg or something like that and as we worked through that all of a sudden he'd see his classmates gathering together to do story time or whatever it was and I said wow look at how cool stuff they get to do and he'd be charging right back in and just fall right into it and so I just feel like that that positive approach to learning really and making everyone really I mean like I said the teachers were just lit up I mean it was super fun to see that joy in everyone's face and really happy to see everyone there and I just think that was a super positive experience for their social and emotional development as well. Thank you Megan Val. Your larger report has four major recommendations and then under every each recommendation you have many more recommended actions for the next 2015 2016 school year. So what you presented us today with the four on that slide, that's just a highlight of the things, right? You're just picking out some some of the cool things, but that you actually have many, many more action steps for this year. And so if the community wants to see the full report and all the action steps, I assume that's up on our district website so people can see that. Tonight, we'll link it up so people can take a look and and hopefully contribute time and talents if they choose. Thank you. Thank you so much. Yeah. Uh, this may be for Val or Rick or whoever, but as part of our overall construction, how are we thinking about community ed and spaces outside of this building? And are they going to change in a meaningful way as we sort of view it the next, you know, when the construction is done. I guess kind of two parts to that. one with the temporary facilities plan. We'll take a look and prioritize what needs to be delivered as we as we go through construction. Um there are things by law and that we need to and that the community has expectations of. Meanwhile, I've been working with Margot Bach on looking at lease levy potential opportunities contacted the city of Adina and parks and recreation and other area churches and places where there are spaces. So we have at the ready space as our construction plan unfolds. We'll have a um committee that meets the month of September that also are from teaching and learning some of our building principles and so they can also create and and put in input that their programs that we may have to contract slightly during the process and they can have input all to get very very excited about when we implement 10 buildings worth of uh next generation space and there you could tell from the report uh Dr. Dressing gave earlier. We're a part of the input team along with several other groups. So, we're really hoping that as we create our elementarymentaries and our middle schools and our high schools that the learning that we've put forth in our our um recommendations will be also a part of how are we going to define specific space for our out of school time? Um, how do we really look at middle school as we free up space in this area in this this little triangle here so we can really enrich the middle school learning and um extended day opportunities. And then in high school, how can we enrich service learning so it reaches be beyond um a small segment of our and really um embedded into some of the ways we deliver our extended day. Does that help? Yes. So I think that's on the temporary I'd just like to build on just once we get this project done. I mean I think this thought of community is really that's such a strong word in our uh mission statement the whole partnership piece that we do want that the research is showing that that we need to continue to have that that the student learning experiences are going to go beyond the classroom walls beyond the school doors. Um and we also know that there's going to be learning that the community is going to want to come into our schools. And so even the design of our buildings are going to be much more accessible. Uh you're going to hear the word commons used quite often. Uh and commons is the gathering. It is the gathering. And so we're going to have learning commons and student commons and community commons again. And it speaks very philosophically to how we want our buildings designed with security, you know, with all the necessary precautions. But there's going to be a lot of opportunity because we are going to be opening the doors to make sure our students who are age appropriate are out in the field learning, but open the doors also to our community and our businesses who we may have some services that we can um again make it costneutral, but we can access for them. And so we're excited about those opportunities. Thank you. Additional questions or comments? Thank you all. May Glory Bell. Thank you. Yes. Thank you. district committees. Uh annually the board does approve a district committees where we involve community members. Um this is a responsibility then of those who oversee it to coordinate that effort. We do advertise uh through our website uh um to seek candidates and then also try to get good representation once we have that pool identified. Um the mental health and wellness advisory that was just approved last month. So, we're still in the process of identifying uh key team players to join in uh that membership. This is one of those ongoing that as we finalize a committee, we'll likely bring it back to the board as either information or in the consent agenda item. But again, we rely heavily on community and staff to help us shape decisions and carry out the plans that we have. And we're continuing to look at new models of other than just having to be present through a committee. What are other ways we can connect? I know Susan uh brought and her team are looking at some communication tools where we can get input in new ways. Uh so we're we're looking at other ways rather than the traditional committee process to uh continue to grow our partnership with uh staff with community and students. Question just for um the community who can just with any of the spaces that are yet to be filled. How can the community make a contact if they have an interest in any of the positions? So, right now it's on the website. Frankly, it's kind of not all that prevalently seen on the website. So, we're trying to make that a little bit more noticeable and we'll be pushing it out here as as our community kind of starts to pay attention to schools again when we get back to school um to let them know about some of those new openings and with kind of the new you know, some of the committees have sort of sunseted and we have some new ones coming on. So, we want to make sure that those opportunities are available to our community, but we'll be promoting that through our website and our regular communication channels. Great. Thanks. I just had one question. Um, under student wellness committee, did we want a board member on that committee? I didn't see that we had one there. We have not historically had a board member on student wellness committee. It hasn't been a committee of the board. Uh we have had board member representation when we do the um uh bid committee uh every three years. So but certainly whatever. Any other questions or comments? We'll move on to the uh school learning year calendar 161 1718. Gwen's favorite subject. Yes, it is. And it's that time again. Um, our committee, our task force met last year and um created the calendar for 2015 16 school year and we requested that the um that we have the opportunity to look at a two-year calendar the way we have in the past. We have talked about some of the parameters um as they are outlined and um would welcome any feedback and final direction from the board um so that we can begin meeting in September. And the board did have a lengthy discussion at their July work session about this, but this will be the first time we bring a formal to the board for discussion. Any discussion? We've seen this a number of times as Rick mentioned. The the one thing I keep looking at is the start before Labor Day. Um when you have a late year like this, you know, splitting the semester is is hard unless you're going to do it two weeks before. And so I did some math and we don't have to go there here now. But really, if you do it the Monday, first Monday after the 20th of August, it sort of gets us what we're looking for. But we can we can debate that another day. But because there are some years where two weeks would make sense to have our semester break at before the winter holiday break. Yes, I would agree with you. I've done a bit of the math, but um that will be one of the one of the challenges that our task force will look at and um as it's indicated in the parameters. That's one thing that we should consider to um have the first semester end at winter break time. It's a natural break and it truly gives our students a a real break as opposed to having a break and then getting ready for finals just after winter break. So that is something that we will look into and we started uh working on that. We were quite excited about working on it last year and we will move forward with trying to come up with the proposal. At the same time we realize that we do need to balance the semesters and that is our challenge but we are up for challenges. And when we were discussing this, as I recall, a lot of the discussion, we we were talking about the feedback that we got, the extremely positive feedback, particularly from middle school and high school students who were able to actually well, excuse me, high school students who were able to have a break at Christmas rather than still being in the thick of, you know, finals coming up right after the uh winter break. So um I know that that was a big parameter in actually adding you know a result of trying to end first semester prior to the winter break. Yes. And um one of the changes that has been proposed on the parameters is that we will come back to the board with uh with recommendations and we will share the positives of positives and challenges with each of the uh proposals that we bring forward and then we will uh leave it up to the board to decide the final calendar for 201617 and 2017 18 school years. is is midterm. Are we trying to define the length of that or is it more calendarbased? Have we I don't have a preference. I'm just curious. Um the calendar committee has been responsible for the full calendar. It they are not working on the May term, but we do have some high school representatives on the committee. So that we will be getting input from them and direction in terms of what the high school is proposing for midterm as well. What's our timeline looking that we're looking at for when we would see something back out of your committee? And I'm not trying to push you to work the harder and faster. I'm just wondering. Sure. Uh what we would like to do is begin meeting uh later in September. We'll get the school year started and then our our um plan is to come before you in November with the plan. Um because we realize that uh the sooner final decisions can be made for calendars that makes it easier for families and staff. Gwen, uh, I'm concerned that under results, recognizing the time challenges caused by school construction projects doesn't really fully represent the the issue that we're concerned about. and and I think the committee is aware of the issue, but I think there's a broader issue in terms of the the result is to accommodate the requirements of construction in terms of maximizing the amount of time we have to do work when the weather accommodates it and also to accommodate the desire to earlier bid pro uh processes so that we can hopefully save money in construction. And I I think this gives you adequate guidance, but I don't think it creates an accurate record of why we care about it. And I'd like to see that a little more accurately stated, duallyy noted. And then Gwen, do you have a full committee now? You were set with your with your participants. Uh, yes. It it was great. It was a great committee last year and every single member said they wanted to return. So, okay. And I can finally say yes, we're ready to meet because they're anxious to get started. So, good. It's a great group. Good. additional questions, comments. Um I do think one thing just because we did actually have a lot of discussion about this at our work session. Um pointing out that you know one of the things that came up last year was the and over the last two years is our early releases versus late starts and finding a a balanced mix of those. And then also um making sure that we look at calendars that we time those at appropriate times. um around breaks because I know that was something so we had discussed some particularly last year with spring break and then having the late start versus early release we we got a lot of feedback on that. So little nuances like that I know you've you're already more than aware of that but we did discuss a lot of that and that the balance especially you know with the ECF program if we had all late starts they lose out tremendously with their program. Correct. which is one of the reasons that we have two late starts and two early releases this year and they're on different days of the week so that we're trying to create as much of a balance as we can. Thanks Gwen. Okay, Gwen. Uh next up, our last discussion item at this portion of the meeting are uh operations policy 203. And this is uh again kind of a little bit of the format change we're trying here at the board level. It was discussion that we had at a work session earlier. Um and what I'd like to do is just keep this in the discussion arena probably through December. So at our organizational meeting if we want to stay with this format or if we have some twists and tweaks to it. We did check out what other school districts are doing and just tried to get a little bit different format and uh just trying this uh get the flow better between uh reports and discussion items. And that's one of the big challenges. The other thing is just trying to be more timely in some of our action items. So, we'll see how that works. Thank you. Any other questions, comments related to that policy? Uh in the interest of the uh sleep allowable by the couple presenters, I'd like to uh amend the or not amend it, just uh take a uh swing at the uh secondary planning evaluations and just go there and uh let you guys get home before the midnight strikes. So Susan Tennyson has been a big part of that. Randy Smos has been a big part of that, but also Mike Pataski and Jen Carter who uh are part of the administrative team at the high school are also present. So if there are questions of the board, one of the things we talked a little bit of that we want more background information that's provided in the board uh background information uh is uh the mterm project that we're moving forward for spring of 2016 and uh we asked Jen and Mike to pop in and uh give us a quick flyover of some of their learnings. Um maybe I'll frame it with Randy or Susan Tennyson. anything that uh you want to bring up before we turn it over to Mike and just that we're terribly excited to have mater [Music] in in which we explore personalized learning giving students an opportunity to design their curricular experience their learner experience the end of the school year has traditionally been a tough time to engage students at high levels for high levels of learning and So um one of the innovative ideas around this May term for all is really related to motivation. How do we engage kids? How do we make the best use of that time to create some efficiencies, some high levels of engagement, lots of learning in the spring when the AP tests are done. And so this is one of the innovative pilots gauged a large number of kids in a personalized learning framework. And um we think there are some great successes in here. So, I'll turn over to Mike and Jen. Just just one point over. Let's uh can I get a motion to bring this to the floor in a second? Item is on the floor. Thank you. Welcome. Agenda item F. F. Good evening. Uh Dr. Dresen and members of the board. want to thank you again for having us uh come forward and talk about our our excitement around our mterm experience that we had this year student engagement as Randy mentioned and our excitement moving forward. I want to emphasize one thing in that the mterm project that we have uh completed this last spring. We are still in the process of an of analyzing um both student survey, parent survey, staff survey um as well as the structure and uh and the outcomes. Um we did have uh over 97% of students achieve their learning targets which was great. Um we are in the process of evaluating all the courses that we offered and also tying it potentially closer to some capstone work that we're looking at. Um what we want to emphasize is that uh this was a pilot. We had a great first experience. We want to build from here. It was a foundation to build upon and uh center on excellent educ education engagement at the end of the year as well as um potential for individualized learning. I'd be happy to take questions. In your uh packet, you'll notice we have a projected budget for uh matum 2016, matum for all 2016. I have one question on the budget. We show for revenue some course registration fees. Can you explain to me what classes have fees because I was confused about that. Yes. Um it well this is generally approximately how much we raised in course registration fees this year. So as we are not entirely set on the course offerings we will have it's difficult for me to list all of the courses or some of the courses that will have fees but we do know for example if we were to offer scuba diving again and Randy you can speak to this a little bit. There are fees associated with certain courses in terms of purchasing supplies um and and so on. Uh there was a a a course in which students built and operated drones. Well, there was a fee associated with that to purchase equipment. Um uh cooking courses, chemistry of cooking, there was a fee associated that with that to purchase um some of those supplies as well. So that minimizes a little bit the uh in the instructional supplies required. Um, and some of the courses will have fees for students. So, but like I said, I don't have a detailed list of that until we have courses. Mike, you also offer scholarships. So, absolutely. So, that's offset on the budget, the reference for scholarships and equity that ties back into registration fees to make it accessible. Exactly. We will have a scholarship application available for all students. Great. And then the source of funds for the scholarship is that uh community opportunity for participation or how is that exactly that is our hope to partner with community. Great. And that invitation has that invitation been shaped yet? No, that's okay. That's part of our process we are working through right now. Okay. Thanks. But the back to the course fees, the philosophy is it's it's cost beyond normal curriculum. Is that how you think about it? Correct. Okay. Correct. Thank you. It's definitely a supply cost. It's not a participation cost. I asked a question earlier about mterm. When you look at midterm and looked at other models around the country, is there an ideal time? You know, is it two weeks? Is it 10 days? Is it 15 days? Is you know what have you seen? There are variety of models out there. Uh some of which spread the experience throughout the entire school year. some which uh put the experience closer to a J term, a January term um and and some which put it at the end of the year. In terms of a range, um I don't know that there is a general consistency uh among among the range uh of dates, you know, is it 6 days, 7 days, 8 days, what is what is preferable? What we tried to do specifically was fit it into our school calendar in a way that's not disruptive but catches that key time at the end of the year where we're able to re-engage students. Thank you. That's helpful. And I'm wondering if either of you could just capture for the community who hasn't had a student with this opportunity to participate in a midterm experience. What is the value back to the students when you saw when we completed this project? How would you compare their engagement with learning and with what they participated in not having it? Walking around the building to see all of the different opportunities that we provided students was so rewarding to see at the end of the year that they could explore something new that they wanted to be engaged in. So that ranged from women's self-defense to building a drone or reading a novel and discussing it with a small group or there were so many different things that we offered that students got to be able to check out at the end of the year and explore something new to further their learning and many of the students have decided that that's something that they that they enjoy and maybe it's something they want to take up in their um as a hobby or something they want to bring into their life. Great. Thank you. The one thing I'm not seeing here is I know we had several trips with costs associated with those. Is that in a separate budget or how do you think about those fees? That is not included in this budget as we haven't determined yet what those trips will be. So we don't necessarily have a cost associated with those. Um but for that that that would be a cost that like a field trip would rest with the student. I think think it would be helpful for us to in the future, even for this past year, see what those costs were so we're understanding what these activities are costing the the students in the community. Do you think that more accurately reflects what the what really is going on within the program? And I realize those are coming from a lot of different areas, but that might be helpful. And also the number of students that were going on those trips or who applied. I think we I think as the board we've been struggling with the equity piece of those those trips are quite expensive and I don't know if we truly know how many students would have liked to gone on those trips but wouldn't even apply to go on those trips because of the the enormous cost of those. So this year there are around 60 students that traveled on the trips and we in the work of putting the scholarship application get together. We want to have a very concise way that students would understand that there would be some support. Okay. And also Mike and I are in the process of finalizing a meeting with staff around the field trip policy and uh we're going to get that done during the workshop week. So staff that are involved in national trips or international trips that we have a discussion and find out some of their concerns and challenges but also some of the things the board policy committee talked about and also have some conversation with them again to make sure that that we're meeting the mission of the district uh as well as the interests of the students and the opportunities that we want to provide all students. Can I just ask a couple questions about the budget? So, do we feel that this this cost will go down over time because it's it's not an insignificant amount. So, can you tell me a little bit more about that? Yes, the supply budget, you'll notice, has gone down because many of the supplies are reusable. It is our hope that in the years to come, um it went down from 36,000 to 25,000. Okay, that's I'm going back and forth between. Yep. Um it is our hope that in years to come we will not need the same amount of staffing because we will have mterm on its feet. We'll have the community part partnerships built. Um it's a massive undertaking to pull this together in the course of the year uh because it involves so many key players and stakeholders right when everything is is in place. Our hope is that we could run this with maybe half the staffing okay in terms of coordinator. Okay. And another piece of this year will be evaluating the course catalog and making sure that we have enough rigorous courses and diverse offerings for all students. So that's one of the biggest pieces of this year moving forward. And I and I see it says volunteer coordination through community ed. And I know that community ed through even the they put a lot of work into this. And I just want to make sure that we're understanding that in this budget. Um, and I don't know if this is the right number, but just to maybe look at it again and make sure that we understand how much work we're that that was a really strong partnership. That was a that was a key partnership. Yeah, absolutely. And so we're so appreciative to be able to move forward and continue that partnership. Um, the value associated with that was somewhere around $7,000. Okay. What we recognize is that initiative of this size, it typically takes uh approximately three years to to get to a standardization. So we know that this is in the second year that there'll be a third year that will probably continue to refine uh and the other piece of this is we'll also be looking at daily schedule at this at the high school level and the impact that could have uh on the days on the weeks on May term but also staffing. So all this is going to get wrapped together. That's why we're doing the funding the way we have that staffing support right now around our strategic work. We know and we need to have sustainability in all of our staffing models. Jen and Mike, thank you for your leadership. I know it was endless hours on your part as well as many others, Melutary, and I know we've got another great team shaping up for the 2016 May term, but thanks for coming in tonight. I'd like to take this opportunity to thank you all for supporting us on this journey. Thank you so much for your continued support. Thank you. So, we have a motion on the floor. Any additional discussion or uh questions. All those in favor of approving this item as presented, please signify by saying I. I. Opposed? Motion carries. Our next item up is our uh master agreement. Gwen. Yes, we're um pleased to announce that we have a tentative agreement with our health service associate organization and uh the modifications to the contract is that they would have a 1.5% increase year 1, which is this year, and a 1.5% um salary increase year two. there would be no increase to the health um insurance for year one because our rates have continued to be modest and um beginning July January 1st 2017 there would be a 3% increase for health insurance contributions made by the district. Uh the other change is that as with many of our contracts there are three personal leave days and this group has had two personal leave days for many years and it u would be increased to three days as other district or as other bargaining groups have. The total increase is 3.35% or 13 about $14,000 which is in um the guidelines of the parameters that you approved last spring. I will entertain any questions. Thank you, Gwen. Can I get a motion? I sort of jump past that to bring this to the floor. Second. Moved and seconded on the floor. Any any specifics uh for Gwen or general questions regarding this? Sorry about that. I just sailed along. No, I said you in my bad. Um any anything in here at all? Seeing none, all those in favor of approving the health service agreement as presented, please signify saying I. I. Motion motion carries. Uh, next up, we've got our notice of uh general election. Can I get a motion? Second. So, moved and seconded uh to approve our election of school board members and calling the school district general election. Any questions, comments, discussion, background? This is just a resolution that we're required to submit. Um I believe it's 74 off the top of my uh head days ahead of time. So it's part of the requirement and the whole election process the next step that we have to do. So no changes from previous years. Thank you Marggo. Any questions, comments? All those in favor of approving the notice of general election of the school board, please signify by saying I. I. Opposed. Motion carries. Uh, next up we have our long-term facilities maintenance plan. Can I have a motion, please? It's been moved and seconded uh to approve the district 273 long-term maintenance program budget. Who would like to start? Facilities. Marggo. I can start. So, the um just I thought the agenda items were flipped around, but this is fine. So, the um 2015 legislative session um created long-term facilities maintenance revenue, which really combines multiple sources of um revenue that we districts have received in the past. And some uh so it's health and safety. Some districts who don't qualify for alt facilities have received deferred maintenance and then alternative facilities. So in order to combine all this, they've come up with a new reporting system which in the long run will simplify how we report to the state. Um it's it's new within uh because of the legislative session they got out the details within the last few weeks and this is a required approval. So, what I did was take the plans that we have already approved um in our 10-year plan in um a year ago and incorporate it into their new format. In addition, um they're requiring input in terms of on the revenue side, our bonding plan for alternative facilities and also our pay as you go estimates. All of that uh we work with our financial consultants. it it's been a part of our alternative facilities conversations and also our recent bond conversations because we look at our all of our overall debt and how we're going to fund our long-term debt. So all of that is everything you've seen in a different format but now combining it into what the state is requiring for this new format. We did visit about it in facilities committee. Um the next agenda item relates to this legislative change for 287. they also have the requirements. Um we did not talk about that in facilities committee u but they have the same requirements. So um what we will do then is we will see this look a little bit differently in our levy certification when that goes to finance committee in in September. There'll just be some line items uh that we haven't seen before or in a different way. So, for example, we've usually seen a health and safety levy separate. That'll now be combined into a long-term facilities levy. So, we won't see certain things separate like we've we have before, but we'll go through that in facilities committee and that'll be a different approval as we move forward. So I would answer any questions that you have or facility members facility committee members if you have anything to add questions comments have one question so my understanding from your summary and the material presented here is it's the organization that's different the amount of funding and the method of funding is not changed the Um for us for us for us it has not changed. Thank you. Um this also is a statewide is opening up um long-term facilities maintenance to more districts to have it accessible to them. We have had um alternative facilities acceptable or you know we've been able to tap into that because uh we're one of the 25 or 26 districts in the state that has been able to do this. This expands that um and also has a state aid possible state aid component to it but we don't qualify for the state aid component. Uh but funds are still uh restricted to the category for which they are designated. So for example, health and safety funds don't move to another, you know, to deferred maintenance and vice versa. No, they do not. uh we're still required to record from an accounting standpoint code them separately in different ways and um the requirements and the restrictions for how you can spend those dollars uh stay in place. Thanks. Uh so Margot, remind me for a long term maintenance, is this going to change our sort of review cycle as a district? Does it become an annual review? And we're always looking at minor modifications as well as building out the furthest year out because it's one year older. So it will um the every two-year cycle will still be maintained. Okay. Uh however, and similar to even under the old program, um annually we do need to submit something to the state so they know what to put on our levy certification. And so the kind of on the off year we do provide a update. We don't change it in a major way but we um add in audited actuals so they can do levy adjustments. So like this is the off year um and then next year will be like the the new beginning of the new 10-year plan that we extend out. So Okay. So our process remains constant. Excellent. Any additional questions? All those in favor of approving the facilities maintenance, long-term facilities maintenance plan as presented, please signify by saying I. I. Opposed. Motion carries. Next up, we have our uh intermediate school district 287 long-term maintenance plan. I had a motion, please. So moved. Been moved and seconded to approve the long-term maintenance plan for uh intermediate school district 287. any background discussion details they as I said before they have to meet the same requirements uh in terms of reporting to the state a 10-year expenditure plan and also revenue because they are an intermediate that does affect all um member districts and so um I have incorporated their projections um our plan and actually I think it's quite helpful to be able to look at their long-term projections uh for us. Um we have I haven't seen that before long run as a district. Excellent. Marggo, thank and so our our allocated pay as you go amount for Adina that's shown on that is that similar to what we've had in past years. So again, it really isn't changing the contribution so much as just reorganizing and restating how they look at the figures. Yes, reorganizing and restating. The only thing would that would change is that from what I submitted a year ago, we have a year's worth of actual expenditures versus projected expenditures. But that would occur no matter um whether we were doing this old way or the new way. And our our aotment there is based on students costs of our students or a combination. Uh so are we talking about 287, right? Yeah, they um So, we're at 5% 5.9. Yes, the um Pardon me. I thought I heard somebody else ask. Okay. Um I have to double check back at her the email I received. They typically take like a three-year average of students because sometimes we can have some fluctuations and we worked with them a few years ago that it's better to take an average over three years otherwise we get um some major le levy shifts even on lease levy from them and and so then it's a percentage of the three-year average for all of us. Well, that's fine. It's student student headcount. Yeah. Any additional questions? All those in favor of approving uh the uh long-term 287 facilities maintenance plan, please signify saying I. I. Opposed? Motion carries. Next up, we've got our K5 recommendations uh from the birth to grade 5 implementation team. Get a motion, please. So moved. It's been moved and seconded. who'd like to go. I'd ask Susan Tennyson maybe just to make a few comments. Susan was kind of the point person on uh the work as it related to the birth through grade five study and then uh we can pick it up from there. Again, we had a full presentation at the July board meeting and the plan was presented. There have been no major changes in the plan since the July meeting. Susan, thank you so much. We have not had any major changes in the plan since we presented at the last meeting. Um, however, I would like to update the board on one important aspect, critical aspect of our BG5 recommendation plan and that is our educational delivery model study. Um it was proposed to take place in September, excuse me, August, September and October. And we have launched an application process for our stakeholders to participate in that study and have outlined our uh work plan for that work so that we are able to come back to the board around October 1st with um recommendation that we will have made to Dr. Dresen. Um in addition to that we have already reviewed the action steps for 201516 and begun our work around uh those action steps across the uh balance of the recommendations. I notice that you are having hand the overview of our pilots for the BG5 program. And um these are birth to grade five pilots whereas the recommendations are actually kindergarten to grade five recommendations with the understanding that we will be doing some additional work and learning around our birth to age five programming this fall. So as you look at those pilots, you see that we have them on at a number of sites covering a number of the core strategies, all four of the core strategies actually uh in our original framework. So I welcome any additional questions that you might have, feedback, um or interests. Thank you, Susan. I would support uh the action for us to take and appreciate all Susan's work and Randy and Gwen. There's a whole team of people. Val's been very involved as well. Um but I think this will be more of a living document than the secondary study. Uh first of all, because the ED delivery component that that will probably bring a different action that we want to make sure in the end gets back into this plan because we wanted this plan to be our base. Uh secondly, um we're still learning more about the integration rule and um that's a rule that's coming from the Department of Education that may impact our demographics at the elementary level. Part of our strategic plan going way back was to try to get a balanced look at our elementary schools. And so I would think we would probably have some type of action um once the integration rule gets finalized. We expect that now over and Kathy actually heard a presentation on that last Friday. Um but that's moving forward. That may impact the study a little bit. We'll we'll want to take a look at bringing some action back to the board around that. And the final is the um special education study that's being done around our centerbased programs. And we might be looking at some different locations of our centerbased programs based on space and based in continuity. So those three areas I think uh we'll keep this a living document. I think it's important though it stays within the plan. So, we'll bring the entire plan back with revisions. Um, but we're just not at a point and yet we want to approve the plan to move it into motion yet this year. So, that was our decision administratively. Thank you all. Additional questions. There's a minor typo on page 217. Uh, third column from the right says net generation versus next generation. Not a big deal under the 216 recommendations. We'll get that corrected. Thank you. Any uh other disussion, questions? Birth to grade five. All those in favor of approving this as presented, please signify by saying I. I. Opposed? Motion carries. Uh next up, we have policy review. We have eight policies. Policy 7 has 717 which is number seven has been uh inserted with a new page with some corrections. You got a motion to combine those into one simple uh agenda item for approval. I would move to combine them. It's been moved and seconded. Uh any discussion? All those in favor of combining those items item under item G into one motion please signify by saying I. I motion carries. Who would like to start? I'm going to just highlight three from the group because the um policies that are included in the packet for the most part don't have any changes from when we last saw them for discussion. I do want to point out a couple of things. Policy 601 for academic standards. There is some new language in this evening's packet for um section 3C that just clarifies the definition of educational competencies and a sentence deleted in section 4A, an intentional deletion as being no longer necessary. Um moving on to policy 613 with graduation requirements. There's some clarification in the attachment to that policy that says graduation requirements. uh number six of those requirements is clarified in this packet. And then finally, just to point out the the primary difference in the new attachment, the new page for 717 on video and electronic surveillance. The version that has been walked in this evening has the revisions from when the last the board last reviewed this in September of 2014. Those revisions were not reflected in the packet version. And then on top of that from the 2014 revisions, the recommendation that's being brought forward this evening is in section 3A to clarify that video and electronic surveillance applies to school district property that is leased. So buildings and transportation leased vehicles are included in that definition of property. Excellent, Regina. Thank you. And I do invite Lisa and Kathy to add any additions that I might have missed from what we discussed at our last meeting. Any additional items? No, I mean particular when you're looking at 601 601 and 613 the appendices get really long and involved but we tried to be very careful and clean those up so that we were working with current standards. A lot of that was like for kids who used to you know who started eighth grade in certain years and so there's just a lot of deletions but it's just to bring it up to so that it actually applies to students we have in the system. We just had a lot of old language that would apply to students who've long graduated and so it seemed to make sense to take that out. So that's why you see a lot of deletions in those appendices. Additional questions, comments, lots of work. Thank you all. Uh can I get a motion to approve all of these uh previous reviewed policies uh that are part of tonight's action portion. All under item G's uh policies one through eight. All those in favor of approving as presented, please signify by saying I I opposed. Motion carries. Did we move it originally? Yes. We combined them. We combined them and moved them. Sure. Yeah. We'll we'll we'll do a double approval to bring them to the floor. Okay. I just know Sarah was looking like she needed another for [Laughter] that may have pulled a fast one there. Okay. Uh information, anything that needs to be discussed. H Oh, I'm sorry. We got that item we added. Can I have a motion to bring that to the floor? Second, we had an item walked in this evening uh which is a a settlement uh item. I know we've we've met on this uh and have the background and happy to have it wrapped up. Any additional background we should be aware of, Gwen? Uh no, it is exactly as we have discussed in the past. Thank you. So the motion calls for a settlement agreement with Independent School District 287 uh Edina Education Minnesota Edina and Lorie Miller and it's uh attached they have a settlement agreement that we reached um last week and pleased to bring it to resolution. Thank you. questions, comments? Does this require a roll call? Don't think so. No, it does not. Uh questions, comments because we we're aware of it, but we didn't necessarily see this final dock until this evening. All those in favor of approving the settlement agreement. Uh David, you're still flipping there. Any any questions? Okay. All those in favor of approving the settlement agreement as presented, please signify by saying I. I. Opposed. Motion carries. Sorry about that oversight. We're on the information. Any other uh information items anybody' like to point out? We've got uh policy or health services annual report. We've got the student rights and responsibilities handbook. Pretty standard items. that we've got a couple of policies. I think we should note that we the policy committee is recommending that we pull policy 707 revised appendix 2 that what was contemplated by that was actually taken care of in policy 718. And so that was sort of changing a uh an appendix in 707 but we have explicit language in 718. So we no longer are revising the appendix to 707. So that can be pulled from the information. Okay. And both those are scheduled to come up for approval next month. Are they just appendix? Are they just information appendices? So it's just forformational purposes, but that appendis appendix is pulled and will not be changed. Thank you. Any other information items anybody wants to touch on? Any announcements, committee reports, closing comments? No, we don't do closing comments. Anything and a motion to adjurnn? So moved. Second. So moved and seconded to adjurnn. Any objection adjourning at this time? Seeing none, we are adjourned. Thank you all.