[0:11] a.m. and this is a uh meeting uh special

[0:15] meeting of the ad of city council to

[0:17] Canvas the vote of that took place on

[0:19] the general election on November 5th uh

[0:23] 2024 uh I'm going to call this meeting

[0:25] to order and I'm going to ask our clerk

[0:27] Sher and Allison to call the role

[0:31] here

[0:35] here here um next we have a meeting

[0:39] agenda to approve is there a motion to

[0:41] approve the meeting agenda so moved

[0:43] second uh member U moves the approval of

[0:47] the meeting agenda member Jackson

[0:49] seconds uh any further discussion all

[0:51] those in favor of approving the meeting

[0:52] agenda say I I I oppos carried meeting

[0:55] agenda is adopted uh we have one item

[0:58] here as I mentioned the caning of the

[1:00] vote the results of the municipal

[1:02] election held November 5th

[1:04] 2024 and that's in the reports and

[1:06] recommendations portion of the agenda

[1:08] it's embodied in resolution 2024-25

[1:30] is the um results um congratulations

[1:32] mayor hublin on being elected to another

[1:34] term congratulations uh council member

[1:37] Jackson and council member Pierce on

[1:39] being elected to another

[1:42] term before you approve the elections

[1:46] though I'd like to share some data with

[1:47] you um uh and other information about

[1:50] the elections um so actual turnout was

[1:54] 86% um which is actually within the um

[1:57] range of what we normally see um in a

[2:00] Dina in 2020 we did have a high of 90%

[2:04] um but generally it's between 75 and 86%

[2:08] is what we've seen um early voting

[2:11] though uh we had 59% that is extremely

[2:15] high um for Adina and then on Election

[2:18] Day 41% of Voters went to their polling

[2:21] place to

[2:25] vote in terms of the um voters who came

[2:28] to City Hall we had 1,54 voters um that

[2:32] voted at City Hall um in the first four

[2:35] weeks we had uh just a little bit over

[2:38] 3700 um that voted and that daily

[2:41] average was

[2:42] 171 now in the first four weeks that's

[2:45] the time period when voters are filling

[2:47] out their ballot and putting it into the

[2:50] envelope uh to be sent to the county and

[2:52] counted later um as you can see in the

[2:55] last two weeks when voters were able to

[2:57] put their ballot into the ballot County

[3:01] that is the period when voters are more

[3:04] um interested in voting with

[3:08] 11,294 um voters coming to City Hall and

[3:11] that was a daily average of

[3:14] 753 um an extremely high number um our

[3:17] two highest days were November 1st where

[3:20] we had

[3:21] 1,138 voters and then on November 4th

[3:25] the day before election where we had

[3:28] 1,147 voters um in City

[3:34] Hall I'd like to thank the staff nearly

[3:37] 200 um people that made this election

[3:39] possible we had about 167 election

[3:42] judges and then the rest were um actual

[3:45] full-time City staff that helps out um

[3:48] with the election process and we

[3:50] definitely could not make this election

[3:52] work without um this Village that we

[3:55] needed um in order to pull off a

[3:57] successful election in a d so thank you

[4:00] all who helped

[4:04] out I'd like to um show you a

[4:06] year-by-year comparison um you may

[4:09] recall that in 2016 that's the first

[4:11] year that voters were able to vote

[4:14] without an excuse um and just to show a

[4:17] comparison of 2016 to

[4:19] 24 um we had the exact same turnout the

[4:23] only difference is that for early voting

[4:26] um it flipped with what we saw in in

[4:30] 24 um way more people chose to early

[4:33] vote in 24 compared to uh

[4:36] 2016 um what the data really showing us

[4:39] here is that there's a really high

[4:41] interest um for voting early um and what

[4:44] that really does for us is that it

[4:46] creates some challenges um with City

[4:49] Hall then being a polling place um for

[4:51] early voters it creates some challenges

[4:55] in terms of um what I have to do here at

[4:58] City Hall part in for example um there

[5:01] just isn't enough parking for employees

[5:04] Alone um let alone to accommodate all

[5:07] the voter um that are coming to City

[5:09] Hall so for the employees I actually got

[5:12] approval from the city manager to have

[5:15] as many employees work from home as

[5:18] possible just so that we could free up

[5:19] some parking

[5:21] spaces um the voting space is right here

[5:24] in the council chambers um it has gotten

[5:28] small um it is just not big enough to

[5:30] accommodate the number of Voters um that

[5:33] we're seeing um it is a lot of work to

[5:37] make the space work for voting um in

[5:40] terms of setting and resetting the space

[5:43] um when there are meetings and then

[5:47] having to reset for voting um in terms

[5:51] of the voters I do believe that the

[5:54] voters had a great experience uh coming

[5:56] to City Hall um we pivoted so so that

[6:00] they would not even feel the the tension

[6:02] the challenges that we're that we're

[6:04] experiencing in the lobby for example um

[6:08] I changed the lobby several times just

[6:10] to make sure that I could accommodate

[6:13] employees coming and going and other

[6:15] customers coming and going at the same

[6:17] time that um we are accommodating the

[6:20] voters and voters were very grateful

[6:23] that we made it possible um for them to

[6:25] be able to vote early but still

[6:28] challenges that we'll need to talk talk

[6:29] about um as you look at the numbers here

[6:33] um luckily we don't have another

[6:35] election until 26 and the presidential

[6:38] election in 28 so we do have some time

[6:41] to work on some of these challenges that

[6:44] we've

[6:48] experienced and with that um I'll stand

[6:51] for any questions you have or um ask you

[6:53] to approve the resolution as

[6:55] presented any questions for clerk

[6:57] Allison or comments commissioner and

[7:00] council member Jackson thank you uh Mr

[7:03] Mayor

[7:04] so when we're looking at this going

[7:06] forward in the voting space um one of

[7:09] the questions I will have is are there

[7:11] any constraints on moving this to our

[7:12] new fire station number two um I know

[7:15] when we looked at the site design of

[7:16] that building one of the things we had

[7:18] in mind was being able to do early

[7:20] voting there to take that out of City

[7:22] Hall and so you don't have to have an

[7:24] answer now but that's one of the things

[7:26] I would like to see if it's legally

[7:28] possible and logistically possible it is

[7:30] legally possible to have a new site for

[7:33] absentee voting logistically that's what

[7:35] we'll have to look at to make sure that

[7:37] will work terrific thank

[7:39] you all right I don't have anything

[7:41] further either is there a motion to

[7:43] approve resolution

[7:45] 20249 which canvas the results of the

[7:47] municipal election in the city of udana

[7:49] held November 5th 2024 so moved a second

[7:53] member Jackson moves member U seconds

[7:55] the uh uh motion to approve resolution

[7:59] 7 which canvases the results of the

[8:01] municipal election held November 5th

[8:03] 2024 in the city of viina any further

[8:06] discussion all those in favor of

[8:07] adoption of the motion of stated say I I

[8:10] I opposed carried the motion is adopted

[8:13] the canvasing is approved resolution

[8:16] 20249 7 thank you anything further clerk

[8:20] Allison no Mr Mayor all right is there a

[8:22] motion to adjourn this meeting of the

[8:24] city council this uh Thursday November

[8:27] 14 2024 so move to second

[8:30] um member agno moves member Jackson

[8:32] seconds the uh um the adjournment of the

[8:36] meeting of the city council this 14th

[8:37] day of November 2024 any further

[8:39] discussion all in favor of adjournment

[8:41] say I I I posos carried We Stand

[8:45] adjourned