Bylaw Amendment: Section 1.6 - Terminology Change 'business' to 'purpose'

A proposal to replace the word 'business' with 'purpose' in Section 1.6 of the bylaws was discussed by the Commission.

Bylaw Amendment: Section 1.7 - Officer Role Terminology Change

Moved by Ernster [Timestamp] · Seconded by Severson [Timestamp]

A proposal was made to change the officer roles listed in Section 1.7 from 'city manager, and city clerk' to 'vice president, and secretary'. Discussion followed this proposed amendment.

Bylaw Amendment: Section 1.7 - Staff Liaison vs. City Clerk Terminology

Dissent: Ernster

Moved by Krueger [Timestamp] · Seconded by Vizecky [Timestamp]

A discussion occurred regarding changing 'City Clerk' to 'Staff Liaison' in Section 1.7. A motion was made to retain the existing language instead of adopting the proposed change.

Bylaw Amendment: Section 2.2 - Annual Meeting Date Change

Moved by Krueger [Timestamp] · Seconded by Vizecky [Timestamp]

A proposal to change the annual meeting date from the second Tuesday to the third Tuesday in January was discussed. A counter-motion was made to maintain the current schedule.

Bylaw Amendment: Section 2.5 - Grammatical Correction

A minor grammatical correction to change 'constitutes' to 'constitute' in Section 2.5 was suggested. This suggestion was later withdrawn after clarification from City Staff.

Bylaw Amendment: Section 2.6 - Clarification of Order of Business Phrase

Moved by Severson [Timestamp] · Seconded by Ernster [Timestamp]

A motion was made to correct unclear phrasing, specifically 'Report from officers not of', within Section 2.6 concerning the order of business.

Bylaw Amendment: Section 3.2 - Officer Election Qualification Term

Moved by Severson [Timestamp] · Seconded by Ernster [Timestamp]

Discussion and a subsequent motion were held to strike the phrase 'and qualified' from Section 3.2, which pertains to the election of officers.

Bylaw Amendment: Section 3.5 - Minutes Distribution Timeline

Moved by Vizecky [Timestamp] · Seconded by Ernster [Timestamp]

Discussion addressed the timeline for distributing meeting minutes, resulting in a motion to explicitly require minutes to be distributed within two weeks of a meeting.

Bylaw Amendment: Section 3.5 - Removal of 'monies spent' Clause

Moved by Vizecky [Timestamp] · Seconded by Ernster [Timestamp]

A motion was put forward to remove the specific phrase 'monies spent' from Section 3.5 of the bylaws.

Bylaw Amendment: Section 3.5 - Terminology Change 'organization' to 'commission'

Moved by Vizecky [Timestamp] · Seconded by Ernster [Timestamp]

A proposal was made and approved to replace the general term 'organization' with the more specific 'charter commission' (or simply 'commission') in Section 3.5 for clarity.

Bylaw Amendment: Section 3.5 - Annual Report Submission Process and Responsibility

Moved by Vizecky [Timestamp] · Seconded by Ernster [Timestamp]

The process for submitting the annual report was reviewed. A motion was passed to revise the responsibility, shifting it from the Secretary (removing 'chair' reference) to the Staff Liaison, Courtney Miller, for distribution to members and the judge.

Bylaw Amendment: Section 3.5 - Annual Report Name Change

A change was approved to rename the 'Chair’s Report' to the more inclusive 'Commission’s Report' within Section 3.5.

Bylaw Review Frequency Clarification (Section 1.6)

The Commission discussed the frequency of bylaws review, considering whether an annual review at the annual meeting should be mandated. It was determined that no change was needed as the current bylaws already require a review at least once every two years.

Request to Post Bylaws on City Website

Moved by Ernster [Timestamp] · Seconded by Severson [Timestamp]

A motion was made to formally request city staff to post the Commission’s bylaws on the official City of Richfield website, enhancing public accessibility.

Request for Consistent City Calendar Updates for Meetings

Moved by Ernster [Timestamp] · Seconded by Vizecky [Timestamp]

A motion was approved to remind city staff of the importance of accurately and consistently adding the Commission's meeting dates to the city's public calendars.