## Equity and Inclusion Commission Agenda Wednesday, June 17, 2026 ## 6:30 PM ## City Council Chambers In accordance with Minnesota Statutes §13D.02 and City policy, Council and Commission members may attend meetings remotely up to three times per calendar year. (Times listed are approximate – please note that items may be earlier or later than listed on the agenda) ## 1. Roll Call 6:02 p.m. 2. Approve Agenda ## 3. Receive Public Comment ## 4. Approval of Meeting Minutes a. Review and approve May meeting minutes ## 5. Business Items ## a. 2026 EIC Work Plan Priorities and Policy Review Topics ## b. 2026 Joint Council Meeting Preparation ## c. Finalize Commissioner Quick Guide Document ## 6. Commission Direction on Member Initiated Agenda Items ## 7. Other Business ## a. Update on Maintenance and Operation Center Project 8. Adjourn Page 1 of 36 1Equity and Inclusion Commission 2Meeting Minutes 3DRAFT – May 20, 2026 - DRAFT 4 5 ## 6Commissioners Present: Narayan Dhakal, Gabrielle Filip-Crawford, Amanda LaGrange, ## 7Paul Stanley, and Prajwal Vemireddy 8 ## 9Youth Commissioners: Gwen Goedken, Sophia Salinas-Ruiz 10 ## 11Commissioners Absent: Nicole Singaram and Chris Taylor (excused) 12 ## 13Staff Present: Equity and Inclusion Manager Antonio Montez 14 15Call to Order/Roll Call 16 17The Equity and Inclusion Commission (EIC) meeting was called to order at 6:33 p.m. 18 19Approve Agenda 20 21Commissioner LaGrange moved, and Commissioner Filip-Crawford seconded a motion to 22approve the May 20, 2026, Equity and Inclusion Commission agenda as presented. Motion 23passed unanimously. 24 ## 25Receive Public Comment 26 27The commission received a presentation from Roseville residents Mr. Etienne Djevi and Mr. 28Keith Allen regarding the upcoming Juneteenth celebration at Central Park on June 13, 2026, 29from 11:00 a.m. to 3:00 p.m. 30 31Mr. Djevi, a member of the Juneteenth planning committee, explained that the event will feature 32speakers, including the mayor, free food, entertainment, and activities designed to bring the 33community together to celebrate freedom and encourage resident engagement. 34 35Mr. Allen shared his personal experience as a Roseville resident, explaining that attending 36Juneteenth events helped him and his family build connections within the community when they 37first moved to the city. He noted that the celebration has grown over the years and now 38highlights Black-owned businesses and organizations while creating a welcoming environment 39for people of all backgrounds. He emphasized that the event is intended to bring all cultures 40together in support of and celebration of Black culture. 41 42Mr. Allen personally invited commissioners, their families, and friends to attend. He encouraged 43them to view the event as an opportunity to connect with community members and potential 44future commission participants. 45 Page 2 of 36 ## Equity and Inclusion Commission Minutes May 20, 2026 – Draft Minutes Page 2 of 15 46…

--- ## title: COON RAPIDS PLANNING COMMISSION MEETING OF MARCH 22, 2001 ## author: Bryan Sauer date: D:20260527171200Z --- 1Equity and Inclusion Commission 2Meeting Minutes 3DRAFT – May 20, 2026 - DRAFT 4 5 ## 6Commissioners Present: Narayan Dhakal, Gabrielle Filip-Crawford, Amanda LaGrange, ## 7Paul Stanley, and Prajwal Vemireddy 8 ## 9Youth Commissioners: Gwen Goedken, Sophia Salinas-Ruiz 10 ## 11Commissioners Absent: Nicole Singaram and Chris Taylor (excused) 12 ## 13Staff Present: Equity and Inclusion Manager Antonio Montez 14 15Call to Order/Roll Call 16 17The Equity and Inclusion Commission (EIC) meeting was called to order at 6:33 p.m. 18 19Approve Agenda 20 21Commissioner LaGrange moved, and Commissioner Filip-Crawford seconded a motion to 22approve the May 20, 2026, Equity and Inclusion Commission agenda as presented. Motion 23passed unanimously. 24 ## 25Receive Public Comment 26 27The commission received a presentation from Roseville residents Mr. Etienne Djevi and Mr. 28Keith Allen regarding the upcoming Juneteenth celebration at Central Park on June 13, 2026, 29from 11:00 a.m. to 3:00 p.m. 30 31Mr. Djevi, a member of the Juneteenth planning committee, explained that the event will feature 32speakers, including the mayor, free food, entertainment, and activities designed to bring the 33community together to celebrate freedom and encourage resident engagement. 34 35Mr. Allen shared his personal experience as a Roseville resident, explaining that attending 36Juneteenth events helped him and his family build connections within the community when they 37first moved to the city. He noted that the celebration has grown over the years and now 38highlights Black-owned businesses and organizations while creating a welcoming environment 39for people of all backgrounds. He emphasized that the event is intended to bring all cultures 40together in support of and celebration of Black culture. 41 42Mr. Allen personally invited commissioners, their families, and friends to attend. He encouraged 43them to view the event as an opportunity to connect with community members and potential 44future commission participants. 45 ## Equity and Inclusion Commission Minutes May 20, 2026 – Draft Minutes Page 2 of 15 46The commission was informed that event flyers were available and would also be distributed 47electronically. 48 49Mr. Allen noted that commissioners had volunteered at previous Juneteenth celebrations and 50invited interested members to assist again this year. Volunteer opportunities include serving as 51greeters, staffing information tables, helping attendees navigate the event, and directing visitors 52to vendors and activities throughout the celebration. The presenters thanked the city and its 53commissions for their continued partnership and support of the annual event. 54 55Chair Vemireddy expressed support for the Juneteenth celebration, noting that he attended the 56event the previous year and found it to be a positive experience. He compli…

--- ## title: Strategic Plan Goal's Final Compiled ## author: Mary Kay Business Delvo date: D:20260612190600Z --- ## Strategic ## Direction ## Economic Vitality Desired Impact Roseville has a diverse & stable business community, offers a wide range of housing types for people at all income levels, & includes multi-modal transportation options. Goal #1 Create a climate that supports the retention and expansion of Roseville businesses. ## Success Indicators • Roseville’s overall commercial tax base experiences steady growth. • Programs and regulations evolve/adapt to meet the needs of the business community. • Small, Woman, Veteran and BIPOC-owned businesses have a recognizable presence. Goal #2 Housing types and programs are provided in a manner that contributes to the economic success for households at all income levels. ## Success Indicators • Housing in Roseville is provided in a manner to meets the life-cycle continuum • Roseville residents feel safe, secure, and stable in their housing • Roseville residents are not cost-burdened by their housing Goal #3 Develop and advocate for safe, intentional, multi-modal (public transportation, bike, pedestrian) transportation systems throughout Roseville ## Success Indicators • Roseville residents, workers and visitors have multi modal options to connect to places they want and need (amenities and employment). • Roseville advocates and partners with other public agencies towards advancement of multi modal options. ## Strategic ## Direction ## Parks and Natural Environment ## Desired Impact Parks and natural resources are preserved, maintained and enhanced to ensure a broad cross-section of community members actively use and participate in our parks, activities and facilities. Goal #1 Roseville’s Parks system, and recreation programs are thoughtfully planned, sustainably funded, and well- maintained. ## Success Indicators • Roseville’s Parks and Recreation System Master Plan evolves to align with the needs of the community. • The Parks and Recreation System Master Plan continues to be implemented. • Residents and non-residents (worker and visitor) across all demographics utilize parks and participate in recreation opportunities. • Roseville’s parks and programs positively contribute to residents’ quality of life. Goal #2 Roseville’s natural environment is actively protected and restored. ## Success Indicators • Roseville’s natural spaces positively contribute to residents’ quality of life. • City programs and regulations support community members in their efforts to maintain, protect and restore the environment. • The Parks and Recreation Natural Resources Master Plan is implemented. • Residents and stakeholders are empowered to preserve and restore Roseville’s natural resources. ## Strategic ## Direction ## Responsive Services and Safety ## Desired Impact Community members with a variety of needs feel confident that city services are responsive to ongoing needs & keep everyone safe, secure & positiv…

--- ## title: Roseville Equity and Inclusion Commission Agenda I ## author: Justin LaRue date: D:20210831141500Z --- ## Roseville Equity and Inclusion Commission ## Agenda Item DATE: June 17, 2026 ITEM: 5.a. ITEM DESCRIPTION: 2026 EIC Work Plan Priorities and Policy Review Topics ## Background The Equity and Inclusion Commission was created to advise the City Council and City staff by applying an equity and inclusion lens to City policies, procedures, projects, programs, operations, and initiatives. At the most recent meeting, the Commission has discussed the importance of moving beyond broad concepts and identifying tangible, practical areas where the EIC can provide useful feedback. The Commission has already completed work on a New Commissioner Guide, which is one example of a concrete project intended to make City government easier to understand and participate in. The purpose of this agenda item is to discuss and prioritize possible future work plan items for the Commission. These topics are intended to help the EIC focus its time on projects where the Commission can provide meaningful advisory input while staying within its role as an advisory body. Possible areas for Commission review include: Further discussion on measurements and metrics for the strategic plan. The City has prioritized 4 initiatives in 2026 and are listed below: 1) Create and implement Roseville Leadership Academy - a 6 part learning and development opportunity for leaders to strengthen core leadership skills focused on leadership, communication, conflict resolution, delegation, motivation, time and priority management, change management, inclusive service delivery, root cause analysis, decision making, and Clifton strengths. The commission could identify ways to measure the effectiveness of this effort - could be employee surveys, interviews, etc. 2) Program recommendations of the city's Local Affordable Housing Aide (LAHA) funding to present to the Economic Development Authority (EDA). A cross-functional team has developed a few programming options for review by the EDA. Once programming recommendations are approved, could the commission partner with the city to determine measures of success of programs. 3) Better alignment of the Parks and Recreation department community boards (Roseville Central Park Foundation, Friends of Roseville Parks, Friends of the OVAL Foundation). These organizations operate semi independently of eachother, the city would like to better align their efforts. 4) The city has various licenses it issues and will evaluate a process improvement for a high impact licensing process. the commissions staff liaison will lead this process, as it is happening, the commission could help develop metrics for success in its future state. The city will soon identify its 2027 strategic plan initiatives also, and can include those projects in this list of 2026 metrics and evaluation work. ## Recommendation Discuss and finalize workplan ## Attachme…

--- ## title: Equity and Inclusion Commission Draft Council Update ## author: Roseville Equity and Inclusion Commission ## subject: Draft 2026 EIC Council Update date: D:20260607002756Z --- 1 ## Equity & Inclusion Commission ## Council Update Where we were, what we worked on, and where Council direction would help 2 Where we were Last year, the Commission was still building a shared understanding of its charge and how to be useful to Council and staff. The broad charge is to apply an equity and inclusion lens to City policies, procedures, projects, programs, operations, and initiatives. As a starting point, we focused on the City’s community and civic engagement objectives: participation, commission effectiveness, and reducing barriers to involvement. The practical question became: how do we make participation in City government easier to understand and less intimidating? This was our starting point 3 ## What we worked on: New Commissioner Quick Guide ## WHY WE MADE IT The existing handbook is important, but we felt it had a lot of legalese and lacked “humanity” The guide we created gives new commissioners a simple overview of what to expect before they are deep in rules and procedures. It explains roles clearly: Council decides policy, staff run operations, commissions advise. It also covers first steps, meeting flow, expectations, staff liaison role, attendance, conflicts, and communication boundaries. Having things in layman's terms is an equity tool when the process itself is the barrier. ## Update image 4 What we worked on: Constituent response template ## During Operation Metro Surge, commissioners received a barrage of resident emails and did not have a clear, consistent response process. We needed language that was human, accurate, and clear about the Commission’s advisory role. The template acknowledges the resident’s concern, explains what EIC can and cannot do, and points people toward public comment and other appropriate next steps. The work also surfaced a broader process question: how should commissioners respond to residents when an issue is urgent, emotional, or outside the Commission’s direct scope? ## Update image 5 Where we may go next Digital Access Review: Can residents complete common City tasks without needing a computer or high comfort level with English? City Communications Accessibility Review: Are key webpages, notices, forms, and instructions plain-English and easy to find? Maintenance Operations Center Equity Review: Access, service impacts, construction communication, workforce, climate, and community benefit. Climate Equity Action Plan Review: Public engagement, accessibility, and effects on renters, low-income residents, seniors, and people with disabilities. Community Engagement Standards for Major City Projects: A simple checklist for who is affected, how residents are informed, barriers to input, and how feedback is reported back. Parks, Recreation, and Program Access Review: Scholarships, fee assistance, r…

--- ## title: New Commissioner Quick Guide - Final author: python-docx date: D:20260521004400Z --- ## City of Roseville ## Commission Onboarding ## New Commissioner Quick Guide ## Updated: May 2026 Fill in (optional) Commission name Meeting schedule Staff liaison Term dates 1) Welcome - Thank you for joining a commission! A Roseville commission is a group of residents that helps the City Council make better decisions by learning about issues, listening to residents and staff, discussing options in public, and offering advice and recommendations. Your job: show up prepared, participate respectfully, and help your commission give clear, well-reasoned advice. City government roles: the City Council sets direction and makes the final policy decisions, City staff run day-to-day operations, and commissions advise within that structure. 2) Your first 30 days • Meet your staff liaison. They are your main point of contact and your guide to how the City works. Ask them what the commission's current work plan, priorities, and upcoming council touchpoints are. • Skim recent agendas and minutes so you understand what the commission has been working on. Common new commissioner mistakes to avoid • Assuming the commission makes the final decision. It does not - it advises. • Not reading the agenda before the meeting. • Speaking publicly as if you represent the entire commission or the city when you have not been authorized to do so. • Not connecting with fellow commissioners – teams work better when commission members know each other. ## City of Roseville ## Commission Onboarding 3) What a meeting is like Most meetings follow the same basic rhythm. This is the standard flow. The chair runs the meeting. # Agenda section What it means ## 1 Roll Call Confirm who is present and whether the commission can do business. 2 Approve Agenda Agree on the plan for the meeting. ## 3 Public Comment Hear from residents on matters that are not otherwise on the agenda. 4 Approval of Minutes Approve or correct the record from the last meeting. ## 5 Business Items Discuss the main topics of the night. This is where presentations, questions, public comment on the item, discussion, and possible action usually happen. ## 6 Member-Initiated Agenda Items Discuss ideas commissioners want the group to consider, refine, or bring back later. 7 Other Business Share brief updates, reminders, or scheduling notes. 8 Adjourn Close the meeting. Note: City Council meetings follow the same general meeting structure. 4) What happens during a discussion of an agenda item 1 The chair introduces the item. 2 Staff or a commissioner gives background and explains the question in front of the group. 3 Commissioners ask clarifying questions. 4 Public comment is taken on that item. 5 If action is needed, a commissioner makes a motion and another commissioner seconds it. 6 The commission discusses the motion, votes, and the chair announces the result. Decisions pass by majority vote. Note: See Rosenb…

--- ## title: Request for Commission Action ## author: Justin LaRue date: D:20210831141500Z --- ## Roseville Equity and Inclusion Commission ## Agenda Item DATE: June 17, 2026 ITEM: 7.a. ## ITEM DESCRIPTION: Update on Maintenance and Operation Center Project ## Background The city is developing a plan to expand its maintenance and operation center. Commissioner Vemireddy serves as the representative for the Equity and Inclusion Commission. He provides relevant updates to the commission as developments in the project occur. ## Recommendation Receive Commissioner Vemireddy's update. ## Attachments ## None