In ProgressCity Council Meeting - October 8, 2024

City Council Meeting - October 8, 2024

Date: Wednesday, October 9, 2024 at 1:30 PMActual: Wednesday, October 9, 2024 at 1:30 PM

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Published Wednesday, October 9, 2024

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[0:11] of the United States of America and to the Republic for which it stands one [0:16] nation under God indivisible with liberty and justice for [0:26] all first on our agenda tonight is the approval of the of the agenda agenda council members we have a slightly amended version in front of us can I get [0:33] a motion to approve as amended I'll make a motion to approve the agenda as amended there's a motion as there second [0:38] second motion of second all those in favor say I I opposed and the agenda is adopted next up we have approval of the [0:45] minutes two sets in front of us tonight first up Workshop meeting minutes from September 24th 2024 council members any [0:52] changes or Corrections nope I'll look for motion so moved there's a motion is there second second motion and second [0:57] final comments all those in favor say I I opposed and the workshop meeting [1:03] minutes are approved as presented next up we have regular meeting minutes from September 24th 2024 any changes or [1:09] Corrections no I'll look for motion so moved there's a motion is there a second second motion a second any final [1:15] comments all those in favor say I I opposed and the regular meeting minutes from September 24th are approved as [1:23] presented sorry I just noticed we have September 10th up there U just want to make sure it was the workshop minutes [1:29] from the 24th uh next up we have a public hearing on our docket for tonight regarding Tanner [1:36] Lake Redevelopment staff presentation first Luke [1:41] welcome thank you mayor and Council situated here and bring up the [1:48] presentation here on the screen in just a moment so yes we have a public hearing [1:55] this evening for the Tanner Lake planned unit development and a Redevelopment proposal so there are essentially two [2:01] different requests in front of you tonight yet they are related so the first request is a rezoning of approximately eight acres to create the [2:08] Tanner Lake planned unit development or PUD and the second request is for a uh [2:13] development proposal and these requests were heard by the Planning Commission on July 11th and since then the developer [2:20] has made updates to their plans many of which address concerns that were raised at the Planning Commission meeting [2:25] because I because I covered much of the the background details for the proposal at the planning commission meeting and [2:31] there are details in the staff report on file uh in the packet I will focus mostly on the updates to the plans since [2:37] the uh July Planning Commission meeting so the location of the proposed PUD it's [2:43] the area shown on the screen with the the purple outline and then the the turquoise outlines are the the parcels within the Pud the purpose of the Pud is [2:51] to rezone this area and en and excuse me enable flexibility from conventional zoning standards so for example parking [2:58] requirements setbacks and this is due to the irregular shape of the property…

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Topics Discussed (7)

Tanner Lake Redevelopment Project (Planned Unit Development and Redevelopment Proposal)

Conditional Use Permit for Oversized Garage

Willowbrook Commons Park Change Orders and Budget Amendment

Initiation of 2025 Street Improvement Projects

Amendment to City Paid Time Off (PTO) Policy

Recodification of City Code of Ordinances

Community Initiatives (Community Garden, Little Libraries, Gun Safety)

Full Document Analysis
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The purpose of the Pud is to rezone this area and en and excuse me enable flexibility from conventional zoning standards so for example parking requirements setbacks and this is due to the irregular shape of the property.

Luke/City Planner [2:51]Tanner Lake Redevelopment - Rezoning to Tanner Lake PUD (Ordinance 932)

Approval of the Tanner Lake PUD number two execution of a development agreement number three approval of the site civil plans number four the proposed Outlaw containing Tanner Lake would be conveyed to the city...

Luke/City Planner [14:38]Tanner Lake Redevelopment - Preliminary and Final Plat Approval (Resolution 2024-84)

Number one approval of the Tanner Lake PUD two execution of Dev V ment agreement number three approval of the site civil plans number four uh the developer has to update the building's exterior design standards to comply with the Tanner Lake PUD...

Luke/City Planner [15:52]Tanner Lake Redevelopment - Site Plan Option One Approval (Resolution 2024-85)

site plan option one is under it works on the assumption that the developer is able to work through an agreement with lake rars and acquire that flag pole portion

Mayor [44:36]Tanner Lake Redevelopment - Site Plan Option One Approval (Resolution 2024-85)

The only difference there is the the difference in the legal description so the site plan option to would exclude the legal description for uh the flag pole portion of Tanner Lake

Luke/City Planner [17:05]Tanner Lake Redevelopment - Site Plan Option Two Approval (Resolution 2024-86)

staff finds that the oversized garage meets the criteria for the cup conditional use permit and the Planning Commission recommended approval of the request staff recommends approval of the request subject to three conditions number one is that the applicant shall obtain a building permit for the use number two the structure shall meet setback and height requirements and then number three the the garage shall not exceed 1,200 square fet in size

Luke/City Planner [1:00:27]Conditional Use Permit - Oversized Garage at 6063 Stillwater Boulevard North (Resolution 2024-81)

Financial considerations change order one through three you add those up that's about $46,000 um that would require approval here tonight um with that the overall budget for the project was 3 million and approximately $3,000,000 $20,000 so with approval of those change orders this project is still um within that overall budget

Andrew Gisvold/Community Development Director [1:05:08]Willowbrook Commons Park - Authorize City Administrator for Change Orders and Budget Amendment (Resolution 2024-82)

The third part of the action here tonight is giving authority to for the City ad minister to approve change orders up to $24,999 provided those change orders are within budget and this aligns with City policy and purchasing Authority

Andrew Gisvold/Community Development Director [1:06:36]Willowbrook Commons Park - Authorize City Administrator for Change Orders and Budget Amendment (Resolution 2024-82)

so we always like to initiate the project this time so we have an opportunity to collect the field data while the weather is still Pleasant before there gets to be too much snow on the ground and then also to conduct the neighborhood meetings and finish the report so that the hearings can be held in January

Brian [1:09:24]Initiate City Project R225-01 (2025 Street Reconstruction) and R225-02 (Street Overlay Program) (Resolution 2024-83)

The first one is to remove a paragraph that references a limitation on staff taking time off in the first six months of employment we've discovered that that's been a barrier for recruitment um for um for our new employees

Melanie Lee/HR Director [1:11:33]Amend City Policy P20 - Paid Time Off

versus every chapter is a separate PDF now and then any updates and every articles for chapter 25 are separate and this is one continuous document that is searchable as a single source

Chris Vulker/City Administrator [1:13:58]Adopt Recodification of City of Oakdale Code of Ordinances (Ordinance 930)