--- ## author: Davis, Allison date: D:20260408102213-05'00' --- ## City Council Agenda April 08, 2026 | 7:40 PM Or immediately following the Housing and Redevelopment Meeting Note: The agenda has been revised to update the subject of Item 4C. Please disregard all previous versions of this agenda. This City Council meeting is taking place virtually and at the Woodbury City Hall in the Council Chambers. Meetings are recorded by TrueLens Community Media and are broadcast live and replayed on cable channel 799. Meetings are also available on the City of Woodbury’s YouTube channel. Members of the public may attend the meeting in person and may also join the meeting using a computer, tablet, or smartphone and accessing the virtual meeting link at woodburymn.gov/VirtualMeetings. Public comments will be accepted during the meeting both in person and virtually. Virtual questions should be submitted via the online Q&A feature within the virtual meeting link. Questions regarding the meeting will also be taken between the hours of 8:00 a.m. to 4:30 p.m. at 651-714-3524 or at council@woodburymn.gov. Questions received after 4:30 p.m. will be responded to in the next three to seven business days. Please note that all agenda times are estimates. 1.Call to Order 2.Pledge to Flag 3.Roll Call 4.Special Order of Business 4A.Recognition of Felix Johnson, League of Minnesota Cities' Mayor for a Day ## Essay Contest Winner 26-63 ## 4B.Proclamation Affirming City Values and Action Related to Immigration ## Enforcement and Opposing a Federal Immigration Detention Center in ## Woodbury 26-64 4C.Report on April 8, 2026 Workshop Closed Session Item Related to Litigation Status, Strategy and Settlement Negotiations Regarding Raymond Lee v. City of ## Woodbury, Pursuant to Minn. Stat. 13D.05, Subd. 3(b) ## Watch the Live Meeting ## Woodbury City Council Agenda April 08, 2026 | 7:40 PM Or immediately following the Housing and Redevelopment Meeting 5.Open Forum The Open Forum is a portion of the Council meeting where a maximum of three persons will be allowed to address the Council on subjects which are not a part of the meeting agenda. Persons wishing to speak must complete a sign-up sheet prior to the start of the meeting and give the sign-up sheet to any staff person, or may also submit a question or comment virtually via the Q&A chat feature on the right side of the live event screen. Please provide your name and city of residence with your question for the official record. Speakers are limited to three minutes each. The Council will listen attentively to comments but, in most instances, will not respond at the meeting. Typically, replies to the concerns expressed will be made via letter or phone call within a week. 6.Consent Agenda All items listed under the consent agenda are considered to be routine by the City Council and will be enacted by one motion and an affirmative vote by roll call of a majority of the members present. There will be no separate discussion of these items unless a Council Member or citizen so requests, in which event, the items will be removed from the consent agenda and considered a separate subject of discussion by the Council. 6A.Approval of Minutes 1. Approval of Council Workshop Meeting - March 25, 2026 2. Approval of Council Meeting - March 25, 2026 6B.Approval of Acceptance of a Donation Totaling $40,000 from Minnesota Off- Road Cyclists and $55,000 from Woodbury Rotary Club in 2026; Budget ## Amendment 26-65 Staff recommends Council adopt RESOLUTION 26-30, a resolution authorizing the acceptance of a donation totaling $40,000 from Minnesota Off-Road Cyclists and $55,000 from Woodbury Rotary Club in 2026 and approving the associated budget amendment. 6C.Approval of CSAH 18 (Bailey Road) and Settlers Ridge Parkway Intersection ## Improvement Project: Approve Cooperative Agreements; Amend Budget and ## Authorize Use of Funds 26-66 Staff recommends Council adopt: 1. RESOLUTION 26-31, a resolution authorizing use of funds and amending the 2026 budget for the CSAH 18 (Bailey Road) and Settlers Ridge Parkway Intersection Improvement Project. 2. RESOLUTION 26-32, a resolution approving the Cooperative Agreement between the City of Woodbury and Washington County for Construction Cost Share of CSAH 18 (Bailey Road) and Settlers Ridge Parkway Intersection Improvement Project. ## Woodbury City Council Agenda April 08, 2026 | 7:40 PM Or immediately following the Housing and Redevelopment Meeting 3. RESOLUTION 26-33, a resolution approving the Cooperative Agreement between the City of Woodbury and Washington County for Construction Cost Share for the CSAH 18 (Bailey Road) and Settlers Ridge Parkway Intersection Improvement Landscape Project. 4. RESOLUTION 26-34, a resolution approving the Cooperative Agreement between the City of Woodbury and Washington County for maintenance of ## the CSAH 18 (Bailey Road) and Settlers Ridge Parkway Intersection Improvement Project. 6D.Approval of 2026 Asphalt Rejuvenator Project; Awarding Contract 26-67 Staff recommends Council adopt RESOLUTION 26-35, a resolution awarding the contract for the 2026 Rejuvenator Project to Corrective Asphalt Materials, LLC., and authorizing the Mayor and City Administrator to execute the construction contract. ## 6E.Approval of Seasons Park Corridor Vegetation Restoration & Enhancement ## Project; Awarding Construction Contract and Authorizing the Mayor and City ## Administrator to Sign Contract 26-68 Staff recommends Council adopt RESOLUTION 26-36, a resolution awarding ## the Seasons Park Corridor Vegetation Restoration and Enhancement Project construction contract to Minnesota Native Landscapes and authorizing the Mayor and City Administrator to sign said contract. 6F.Approval of City of Woodbury Water Treatment Plant and Pipeline Design ## Project Grant Amendment #3; Authorizing Acceptance 26-69 Staff recommends Council adopt RESOLUTION 26-37, a resolution authorizing acceptance of City of Woodbury Water Treatment Plant and Pipeline Design ## Project Grant Amendment #3 Contract #223996 from the Minnesota Pollution Control Agency. 6G.Approval of Creation and Classification of Positions 26-70 Staff recommends Council adopt RESOLUTION 26-38, a resolution approving the following: 1. Creation of the position of Senior Utilities Coordinator and placing the position in Grade 8 of the Woodbury Classification Plan. 2. Creation of the position of Recreation Coordinator and placing the position in Grade 4 of the Woodbury Classification Plan. 6H.Approval of the Abstract of Bills The abstract of bills includes payments made from the operating or project budgets for expenses of the city. The expenditures are from all funds of the city. Any purchased contracts requiring signature of the Mayor and City Administrator are hereby approved. ## Woodbury City Council Agenda April 08, 2026 | 7:40 PM Or immediately following the Housing and Redevelopment Meeting Staff recommends approval of the abstract of bills for March 13, 2026 in the amount of $723,692.91 and March 20, 2026 in the amount of $1,203,997.25. 7.Public Hearing In order to allow for a full airing of all speaker comments, individual remarks may not exceed 10 minutes each. If a speaker determines that more time is necessary, they are advised to make a request in writing to the Mayor at least three days prior to the hearing. If there are more than three (3) green sheets submitted to make comments at a public hearing, the Mayor may reduce the individual time allotted to each speaker so that all interested parties have the opportunity to provide their comments within the aggregate thirty-minute (30) public comment period of the public hearing process. Remarks or points already made by someone else should not be repeated, unless simply to state that they are “opposed” to, or “favor” the issue. Remarks should be limited to the subject at hand only. Speakers are encouraged to coordinate presentations to the extent possible. Those in attendance at the Public Hearing will refrain from applause, or other expressions of emotion, whether in favor of, or opposition to, any particular application or argument. Inappropriate language, outbursts or criticisms aimed at individuals or groups are not allowed. ## 7A.Consider Approval of the 2026 Draft Community Development Block Grant (CDBG) Annual Action Plan, as Required by the U.S. Department of Housing and Urban Development (HUD) and a Substantial Amendment to the 2025–2029 Consolidated Plan Addressing Contaminated Site Cleanup as a CDBG Goal for ## the Current Five-Year Planning Period; Opening of 30-Day Public Comment ## Period 26-71 ## 1. Open Hearing ## 2. Close Hearing 3. Staff recommends Council adopt a motion opening a 30-day public comment period regarding the 2026 Annual Action Plan (AAP) and the substantial amendment to the 2025-2029 Consolidated Plan, opening on April 9, 2026 and closing on end of day May 8, 2026. 8.Discussion ## No Items Scheduled 9.Staff Reports ## 9A.City Administrator's Update 9B.Transportation Report (2nd meeting of the month - April through October) 10.Adjournment ## Woodbury City Council Agenda April 08, 2026 | 7:40 PM Or immediately following the Housing and Redevelopment Meeting The City of Woodbury is subject to Title II of the Americans with Disabilities Act, which prohibits discrimination on the basis of disability by public entities. The City is committed to full implementation of the Act to our services, programs, and activities. Information regarding the provisions of the Americans with Disabilities Act is available from the Administration office at 651- 714-3500. Auxiliary aids for disabled persons are available upon request at least 72 hours in advance of an event. Please call the ADA Coordinator at 651-714-3500 (TDD 731-5796) to make arrangements. ## 4A ## City of Woodbury, Minnesota ## Office of City Administrator ## Council Letter 26-63 April 8, 2026 ## To:The Honorable Mayor and Members of the City Council ## From:Jeffrey J. Dahl, City Administrator Subject:Recognizing Felix Johnson, 2025 Mayor for a Day Essay Contest Winner ## Summary The League of Minnesota Cities holds an annual essay contest for fourth, fifth, and sixth graders with the topic of “What would you do if you were mayor for a day?” In 2025, Woodbury resident Felix Johnson’s essay was selected as a winner. Felix’ essay is included in the background section of this Council Letter. Felix has been invited to attend the City Council meeting to be recognized for this achievement. More information about the annual essay contest is available on the League of Minnesota Cities website at lmc.org. ## Recommendation The City Council will recognize Felix for this achievement at the beginning of the City Council meeting. ## Fiscal Implications ## None ## Policy Not applicable ## Public Process Not applicable ## Background ## Felix’ Essay My name is Felix Johnson, and I am a fourth grader at Red Rock Elementary School in Woodbury. My Cub Scout group heard about this contest and I wanted to enter. ## Council Letter 26-63 April 8, 2026 Page 2 If I were mayor for a day, I would make a program to allow all residents to have backyard chickens or ducks. Residents would have to meet the following requirements: They would need a fully fenced-in area so coyotes and other predators can’t get in. They would need to complete a class about poultry management, so they know how to care for them. They would need to have a hen or duck house. There would also be rules: No roosters (too noisy). A limit of 6 chickens or ducks. (Chickens lay about 300 eggs per year, ducks about 200 eggs per year. Six birds could mean 1,200 to 1,800 eggs per year. That’s a lot of eggs!) Annual renewal in the program. Having chickens or ducks allows for: Ridding yards of invasive plant species like creeping Charlie. Free fertilizer. Cheap food (eggs cost a lot!). I think backyard chickens and ducks are a good idea. This is what I would do as mayor for a day. ## Written By:Ashleigh Sullivan, Assistant City Administrator/City Clerk ## Approved Through:Jeffrey J. Dahl, City Administrator ## Attachment:None ## 4B ## City of Woodbury, Minnesota ## Office of City Administrator ## Council Letter 26-64 April 8, 2026 ## To:The Honorable Mayor and Members of the City Council ## From:Jeffrey J. Dahl, City Administrator ## Subject:Proclamation Affirming City Values and Action Related to Immigration Enforcement ## and Opposing a Federal Immigration Detention Center in Woodbury ## Summary In March, City staff received a request, via petition, to adopt a resolution “Affirming the City of Woodbury’s Commitment to Community Safety and Actions to Restrict the use of Municipal Property for Federal Immigration Enforcement Activities” from resident, Mr. John Sebastian. At that time, staff committed to sharing the draft resolution and list of signatures with the City Council and further explained that while the resolution would not be added to the March 25 agenda as requested, the Council’s process of recognizing speakers during Open Forum was the appropriate venue to make the request for Council consideration of the resolution. On March 25, Mr. Sebastian addressed the Council to make the request, via petition, that the City Council adopt the resolution. Dozens of residents were in attendance and a few others spoke in favor of the resolution. The Council discussed further consideration of the request. ## Recommendation City staff have reviewed the draft resolution as submitted by Mr. Sebastian and with feedback from other staff, have drafted a proclamation for consideration affirming the City’s values, impacts of Operation Metro Surge, and opposing a Federal Immigration Detention Center in Woodbury. ## Fiscal Implications ## None ## Policy Per Council Directive 2.5 City Council Roles and Guidelines, the City Administrator establishes the agenda. For new agenda item requests from the community, best practice is that they are presented publicly in open forum or direct communication with staff and that the Council gives staff direction on whether to consider and when. ## Council Letter 26-64 April 8, 2026 Page 2 ## Public Process A request was previously made for the Council to consider adopting a draft resolution, via petition, at the Open Forum on March 25, 2026. ## Background The City of Woodbury is committed to serving all residents and visitors with respect and to fostering a community where all feel safe and welcomed. Amid the recent Federal actions related to immigration enforcement that have impacted Minnesota, the City of Woodbury has remained committed to this goal. Following reports that Woodbury was being considered as the location of a Federal Immigration Detention Center in late December, City staff engaged in significant efforts behind the scenes to work with the property owner and explore the City’s legal options to oppose such a facility. Throughout January, the City Council and staff received a high volume of phone calls, emails, and letters from residents regarding concerns for safety and opposition to the proposed Detention Center. In anticipation of a large turnout of residents at the January 14 Council meeting, the City Council amended its open forum rules to allow everyone who signed up to speak the time to publicly address the Council. Earlier that day, the City obtained confirmation from the Department of Homeland Security that Woodbury was no longer being considered for a Detention Center. Following this confirmation, City staff continued to coordinate with community groups to share information about the role of the City’s Public Safety in not collaborating with ICE. This included a forum with the League of Women Voters, conversations through the Multicultural Advisory Committee, a breakfast with faith leaders, and meetings with Washington County leadership regarding recovery efforts aimed at supporting renters and businesses impacted by operation Metro Surge. Regarding the proposed detention center, staff is still monitoring the issue and communicating with its legal team to defend the City’s position in the future, if necessary. ## Written By:Ashleigh Sullivan, Assistant City Administrator/City Clerk ## Approved Through:Jeffrey J. Dahl, City Administrator ## Attachment:Proclamation Proclamation of the City of Woodbury ## Washington County, Minnesota Affirming City Values and Action Related to Immigration Enforcement and Opposing a Federal ## Immigration Detention Center in Woodbury WHEREAS, the City of Woodbury is committed to serving all residents and visitors with dignity and respect and fostering a safe and welcoming community for all those who live, work, or visit the City; and WHEREAS, as of 2024, the U.S. Census Bureau identifies that the City of Woodbury has a resident population of over 30 percent of Black, Indigenous, and People of Color, including approximately 14 percent of foreign-born individuals, and each of these individuals brings a unique perspective and value to our community; and WHEREAS, recent tactics from Operation Metro Surge created fear and uncertainty for many people in our community, particularly from our immigrant residents; and WHEREAS, on December 8, 2025, the Woodbury Public Safety Department issued a statement confirming its commitment to serving all people with compassion and courage, that they do not inquire about immigration status, nor proactively work with Immigration and Customs Enforcement, and they strive for everyone to feel safe interacting with Woodbury officers and comfortable calling 911 in an emergency; and WHEREAS, in late December of 2025, reports of Woodbury being considered as a location by the Department of Homeland Security for a federal immigration detention center caused deep concern by many Woodbury residents, Woodbury Council Members and staff; and WHEREAS, on January 9, 2026, the City issued a statement from Mayor Burt sharing with the community the information that was known at the time regarding the detention center; and WHEREAS, at the beginning of January, City staff met with staff from our federal elected officials’ offices seeking guidance and assistance on the detention center issue, which led to a January 12 letter from Congresswoman McCollum to the Department of Homeland Security expressing concern about the facility coming to Minnesota and seeking answers to questions around the facility; and WHEREAS, on January 14, 2026, after significant work behind the scenes from City staff, the City shared an additional statement from Mayor Burt explaining that the City received verbal confirmation from the business owners that the facility would not be sold or leased to the federal government or agents acting on its behalf; and WHEREAS, at the January 14, 2026, City Council meeting, hundreds of residents attended to oppose the detention center, and Council amended its public forum rule to allow everyone who requested to speak the time to publicly speak; and ## Proclamation April 8, 2026 Page 2 WHEREAS, in January 2026, the City received documentation from both the property owner and the Federal Government that Woodbury was no longer being considered for a federal immigration detention center; and WHEREAS, on January 20, 2026, the City coordinated with the League of Women Voters to host an online forum with our City Administrator, Chief of Police and other community leaders answering questions around immigration enforcement and the reported detention center; and WHEREAS, following the online forum, the City posted a recording of the forum on the City of Woodbury website with a list of frequently asked questions regarding immigration enforcement and resources; and WHEREAS, the City, led by the Public Safety Department, continue to hold community conversations with immigrant communities and the Woodbury Police Multicultural Advisory Committee, to give updates, answer questions and reassure the community that Public Safety members serve all community members with compassion, are not in collaboration with ICE, and they can feel comfortable calling 911; and WHEREAS, in February 2026, the City Update newsletter include a mayor’s column titled, “City working to understand immigration enforcement and activities,” which shared what the City knew at the time and the work the City did to try to stop the reported detention center from coming to Woodbury; and WHEREAS, on February 26, 2026, the Mayor gave her annual “State of the City” presentation at Central Park for all residents where her updates included the City’s response to immigration activities in the City and the detention center; and WHEREAS, in February 2026, the City hosted a meeting for faith leaders to address the impacts to our community because of Operation Metro Surge and discussed ways the City and faith leaders could collaborate to support and meet the needs of our community; and WHEREAS, in early 2026, the City held several meetings and discussions with business owners and operators to understand the impact of Operation Metro Surge on their employees and businesses; and WHEREAS, in February 2026, City leadership met with Washington County leadership and the Washington County Sheriff to begin discussions about recovery efforts, including rental assistance and other ways to support our community; and WHEREAS, the City of Woodbury opposes the use of any buildings or property in Woodbury as a detention facility for many reasons, including placing unanticipated demands upon water and sewer systems, creating hazards to public health as well as strains on public safety services; and ## Proclamation April 8, 2026 Page 3 WHEREAS, the use of land or buildings in Woodbury as a mass detention facility does not align with the goals and shared values of equity, sustainability, health, and protection of the general well-being of the people of the City of Woodbury; and NOW, THEREFORE, I, Anne W. Burt, Mayor of the City of Woodbury, Washington County, hereby proclaims that in the interest of preserving community safety and public trust, the City of Woodbury is not supportive of a federal immigration detention center in Woodbury. FURTHER, the City shall continue to explore all lawful and appropriate actions, within its scope and authority, to prevent the establishment or operation of any detention facility within the City of Woodbury intended for the custody, processing or long-term holding of individuals for civil immigration enforcement purposed by ICE, DHS, or any private or public contractor acting on their behalf. FURTHER, City of Woodbury staff remain committed to serving all people with compassion through intentional outreach, relationship-building and collaboration to ensure Woodbury is a place where everyone feels safe, supported, and included. This proclamation was adopted and signed by the Mayor and attested to by the City Administrator on this 8th day of April, 2026. ## Attest:Anne W. Burt, Mayor ## Jeffrey J. Dahl, City Administrator(SEAL) ## Minutes ## Woodbury City Council Workshop Wednesday, March 25, 2026 ## 6A1 Pursuant to the due call and notice thereof, a workshop meeting was held at Woodbury City Hall, 8301 Valley Creek Road, on the 25 th day of March 2026. Present: Mayor Anne Burt, Councilmembers: Kim Wilson, Jennifer Santini, and Donna Stafford. Steve Morris was excused. Others Present: Jeffrey Dahl, City Administrator; Angela Gorall, Deputy City Administrator; Ashleigh Sullivan, Assistant City Administrator/City Clerk; Tom Ehrenberg, Patrol Commander; Kevin Sandstrom, City Attorney; Gina McCormack, Senior Planner; Eric Searles, City Planner/Assistant Community Development Director, additional staff in-person and on-line. Meeting was called to order at 5:30 p.m. ## Workshop Discussion Items ## 1A.Alcohol and Tobacco Compliance Discussion Council provided direction to table the agenda item to a future Council workshop. ## 1B.Update and Review of Cottage Grove Drive Area Master Plan Presentation provided by staff with Council questions, comments, and discussion throughout. Council provided direction to staff to proceed with further input from the Planning Commission with City Council review planned for May for the Cottage Grove Drive Area Master Plan as presented. Council also provided direction to staff upon Cottage Grove Drive Master Plan adoption, for staff to proceed with Council consideration on opening Sub-Phase 2D for development. Administrator Comments and updates Dahl and Searles commented on activities advocating for amendments to current housing bills in the legislature on behalf of the City. Dahl noted he has requested the County Assessor to present at a future Council meeting. ## Mayor and City Council Comments and Commission Liaison Updates ## None ## Adjournment Meeting was adjourned at 7:08 p.m. Respectfully submitted, ## Angela Gorall, Deputy City Administrator Approved by the Woodbury City Council on ________________. ## Minutes ## Woodbury City Council Wednesday, March 25, 2026 ## 6A2 Pursuant to the due call and notice thereof, a regular meeting was duly held virtually and at the Woodbury City Hall, 8301 Valley Creek Road, on the 25 th day of March 2026. ## Call to Order Mayor Anne Burt called the meeting to order at 7:30 p.m., and she welcomed those attending the meeting both in person and virtually. Mayor Burt explained that members of the public may attend the meeting in person and may also join the meeting using a computer, tablet, or smartphone. She stated public comments will be accepted during the meeting both in person and virtually. Virtual questions should be submitted via the online Q&A feature within the virtual meeting link. Questions regarding the meeting will also be taken between the hours of 8:00 a.m. to 4:30 p.m. via email at council@woodburymn.gov or at 651-714-3524. Questions received after 4:30 p.m. will be responded to in the next three to seven business days. Mayor Burt stated that meetings are recorded through True Lens Community Media and are broadcast live and replayed on cable channel 799. Meetings are also available on the City of Woodbury’s YouTube channel. Members of the public are welcome to join and have an opportunity to speak in person, or can watch virtually. Virtual questions can be submitted online, and the City Clerk will monitor them throughout the meeting. ## Pledge to Flag Audience, staff, and Council pledged allegiance to the flag of the United States of America. ## Roll Call Upon roll call the following were present: Mayor Anne Burt, Councilmembers: Kim Wilson, Donna Stafford, and Jennifer Santini. Absent: Steve ## Morris Others Present: Ashleigh Sullivan, Assistant City Administrator/City Clerk; Kevin Sandstrom, City Attorney; Jeffrey Dahl, City Administrator; Janelle Schmitz, Community Development Director; Kolten Espinosa, Engineering Project Coordinator; Mike Hejna, Assistant City Engineer; Chris Hartzell, Engineering Director; and Michelle Okada, Parks & Recreation Director. ## Special Order of Business ## A.Arbor Month Proclamation Mayor Burt read a Proclamation declaring April 2026 as Arbor Month in the city of Woodbury. ## Open Forum John Sebastian, City resident, stated he is speaking on behalf of the Resolution that residents submitted to the City Council. He explained that on January 14, 2026, hundreds of City citizens filled City Hall to oppose the construction of an ICE detention facility in the community. The turnout was due to highly visible enforcement activity, a closure of local businesses, the detention of residents, and public uncertainty on how ICE operates in the city. He explained that people felt relieved when they heard that the property owner was no longer interested in selling the property to the federal government. He noted that relief is not the same as resolution. Since January, residents have been waiting for something more than updates. He stated residents are waiting for a public position to not support the construction of an ICE detention facility in the city or the use of City resources for ICE operations. Instead, residents have been told that there is no needed act because the position would be performative. He stated that silence is a statement. The end of the surge does not eliminate the risk of a detention facility being built in the State. He added that there is still funding for DHS and detention centers. The confirmation of Markwayne Mullin to lead the DHS does not give people confidence that the brutality of ICE will end anytime soon. The lack of action from the City appears as a quiet acceptance. ICE operations have not ended in the city or the State. Until recently, ICE officers were receiving less than two months of training before being deployed, which is less than what is required for local police. The proposed Resolution does not defy federal law or interfere with lawful enforcement. The Resolution states that the City does not support an ICE detention facility and will not voluntarily make City-owned controlled property available for ICE operations. He noted that one of the Council’s core responsibilities is to establish policy and direct action. He urged the Council to pass the Resolution and stand with the residents that they represent, and make it clear that the City does not welcome an ICE detention center in the city. ## City Council Meeting Minutes Wednesday, March 25, 2026 Page 2 of 8 Suzi Hun, City resident, thanked the Council for their work. She noted that the Arbor Month Proclamation speaks about planting trees to promote the well-being of future generations. She asked the Council to consider the Resolution to limit ICE activity in the city. She highlighted Ryan Ecklund, who was forcibly removed from his car, thrown to the ground, shackled, and held for 10 hours without being charged. She explained that it makes her feel less safe, and it is not law and order. She commented that she knows she is not alone because 600 neighbors packed City Hall on January 14 th to oppose a detention center in the city. She mentioned that she has 15 years of experience as a history educator at the Minnesota Historical Society and now runs a small consultancy on building a more human economy. She stated she wants Woodbury to thrive economically, and detention centers put pressure on them to fill them. Human rights conditions inside detention centers are extensively documented by journalists, medical professionals, and faith leaders who have called the practices a violation of human dignity. St. Paul has passed an Ordinance barring ICE from City property and is joined by a coalition of over 20 suburbs. She reviewed the history of Japanese American internment, which is universally recognized as one of the gravest civil rights failures in American history. A majority of people detained during the Metro Surge have no criminal record. Due process is fundamental to democracy, and what has happened to Ryan Ecklund and many others violates the principles on which the Country was built. The neighbors are asking the Council to protect the people who live in their shade. Larry Wicks, City resident, stated that when he moved to the city in 1987, the community was not diverse. He noted that the community is more diverse now. He noted it is great that there are signs that say everyone is welcome. He explained that what the community has experienced lately is not a welcoming environment. He stated it would add insult to injury if a detention center were allowed to be built in the community. He explained that the city has improved since 1987, but it is still not perfect. There are things that can be put in place that make sense, such as passing the Resolution to make a clear statement. He urged the Council to pass the Resolution out of respect for all residents in the community. He explained that he does not believe there can be justice and liberty for all if the City allows a facility like a detention center. He urged the Council to pass the Resolution. Mayor Burt explained that the Council cannot pass the Resolution during the meeting because they have not read the Resolution, and it is not included in the agenda. The Council will review the Resolution and get back to the community. She thanked the community for sharing thoughts and concerns. Staff will follow up in a few days. She updated the community that the City did not want a detention facility in the community. The City researched the tools that were available to stop it from taking place. Due to pressure from the City and the residents, the property owner decided not to pursue it. The impact of Metro Surge went beyond the detention center. The tactics that were happening at the federal level were unprecedented and caused many residents to feel fear and anxiety. As a result, the City took several actions in response to ICE’s presence in the community, including releasing statements from the Mayor and Police Chief, and creating a list of FAQ’s on the City’s website regarding immigration enforcement and the resources available. She added that the City worked with the League of Women Voters to host an online forum to answer questions to help provide clarity and hear from the community directly. City leadership collaborated with Washington County staff to deliver food door-to-door to residents in the East African community. The City had thoughtful conversations with the Public Safety Multicultural Advisory Committee about the topic and answered questions. She mentioned that the City held community conversations to provide updates and answer questions, and to reassure the community that law enforcement was there to serve the community with compassion and was not in collaboration with ICE. She added that the City hosted a breakfast for faith leaders to address the impacts on the community and discuss ways to collaborate to support the needs of the community. City leadership met with Washington leadership and the Washington County Sheriff to discuss recovery efforts, including rental assistance, and to support the community. There were many discussions with business owners to understand the impact on employees and businesses. She thanked the community for their engagement on the issue and for using their voices. She added that the City would continue to look into ways to support the community. Mayor Burt explained that she would share her personal opinion and stated that the Country has a messed-up immigration system. She noted that there are many residents who have come to the city in a variety of ways and have lived in the city for years, and have created families and community. She urged the community to work with the federal government representatives to fix the immigration system. She added that everyone is dealing with the consequences of an immigration system that has gone awry. She asked the City Attorney or City Administrator to speak about what the City can do legally. City Administrator Jeffrey Dahl explained that the City has a unique experience with ICE because of the detention center. He stated that it was a real proposal that the federal government was trying to build a detention center in the city. Through the process, staff learned that the City is limited in what it can do and what it can impede and enforce. Federal supremacy laws are real, which means the City is limited and cannot tell federal agents to leave the community or not to build a detention center in the city. He explained that ultimately, it is working with the State and local representatives that will help keep ICE out of the community. City Attorney Kevin Sandstrom agreed with what Mayor Burt and Mr. Dahl said. He explained that due to the supremacy laws, the City is limited in what it can do. He added that the City has persuasive power and used that power to do what it could to stop the detention center from being built in the city. Councilmember Wilson asked what the City’s limits were. Mr. Sandstrom replied that the City does not have zoning control over what the federal government decides to do. The federal government has the power of condemnation, which means it can take private property for public use. Councilmember Wilson asked if the City had authority to say ICE cannot use City property for staging. Mr. Sandstrom replied that some cities have done that, and the City would have the ability to request or enact that. The federal government cannot control what the local government does. He mentioned that he thought it was possible to enact a ban on ICE using City property, but it would be a challenge to enforce it. Councilmember Wilson asked if there was anything else the City could or could not do regarding ICE. Mr. Sandstrom replied that a lot of it is confidential or attorney work product and would not discuss it publicly. ## City Council Meeting Minutes Wednesday, March 25, 2026 Page 3 of 8 District 5 Washington County Commissioner Michelle Clasen came to the podium and explained that Washington County and the City worked hard on an agreement opposing the ICE detention center. In addition, they ideated on what to do if the detention center came into the city. She explained that they have learned that the detention centers have become jails, which is more expensive than she originally thought. It would cost millions of dollars if a detention center came into the city. The County Board did a letter of opposition, which is what they are asking the City Council to do. She asked the City to consider the Resolution, as other cities have done. She explained that she is getting hundreds of emails asking that the City do more. She asked the Council if they were reading all of the emails. She noted that she listened to over an hour of testimony yesterday and did not limit speakers but instead allowed people to talk. She added that she cried listening to the testimonies. She asked the City to pass a Resolution like other cities are doing. Mayor Burt thanked the community for their thoughts and explained that the Council would consider the comments and read the Resolution. ## Consent Agenda ## Item A1. Approval of Council Workshop Minutes— March 11, 2026 2. Approval of Council Minutes – March 11, 2026 Item BTo adopt a motion to appoint Richard Freese to the 2050 Comprehensive Plan Task Force as the PNRC representative. Staff further recommend authorizing the Parks and Recreation Director to make future changes to the Park and Facility Long Range Plan Focus Group composition as needed. Item CTo adopt the following resolutionResolution 26-25 Resolution of the City of Woodbury, Washington County, Minnesota, approving the Water Wise Implementation Program Cooperative Agreement between South Washington Watershed District and the City of Woodbury, and approving the associated budget amendment. Item DTo adopt the following resolutionResolution 26-26 Resolution of the City of Woodbury, Washington County, Minnesota awarding the Powers Lake Lift Station Rehabilitation Project construction contract to Minger Construction Company, authorizing the Mayor and City Administrator to sign said contract, amending the Storm Water Utility Fund Budget, and authorizing the use of the Central District Trunk Storm Sewer Fund. Item ETo adopt the following resolutionResolution 26-27 Resolution of the City of Woodbury, Washington County, Minnesota accepting grant funds from Washington County for the 2026 SHIP Grant and approving the associated budget amendment. Item FTo adopt a motion to renew the liquor licenses of the businesses on the attached list in Council Letter 26-56 for the period of April 1, 2026, through March 31, 2027. Item GTo adopt a motion to renew the tobacco license of the business on the attached list in Council Letter 26-57 for the period of April 1, 2026, through March 31, 2027. Item HThe abstract of bills includes payments made from the operating or project budgets for expenses of the city. The expenditures are from all funds of the city. Any purchased contracts requiring signature of the mayor and City Administrator is hereby approved. Staff recommends approval of the abstract of bills for February 27, 2026, for $853,640.65, and for March 6th, 2026, for $9,525,099.28. Councilmember Wilson asked if there were any previous violations on the liquor licenses that are getting renewed. Assistant City Administrator/City Clerk Ashleigh Sullivan replied that part of the process of issuing a new license or renewing a license is to check previous violations. Councilmember Santini moved, seconded by Councilmember Stafford, to approve the Consent Agenda items. Voting via voice: Kim Wilson – aye Donna Stafford – aye Steve Morris – absent Jennifer Santini – aye Anne Burt – aye ## City Council Meeting Minutes Wednesday, March 25, 2026 Page 4 of 8 ## Public Hearings ## A.Consider Approval of Special Assessments for 2026 Roadway Rehabilitation Project Mayor Burt declared the public hearing open. Councilmember Wilson wondered if items 7a and 7b could be switched since she did not understand how special assessments could be approved before the contract is approved. City Engineer Chris Hartzell replied that the project moves forward with the assessments. Mayor Burt agreed and explained that this is the order the City has always done. Councilmember Wilson stated that she felt like it was the wrong order. Engineering Project Coordinator Kolten Espinosa stated the purpose of the meeting was to hold the assessment hearing, share the project background, accept written objections, certify the assessment roll, and approve the associated Resolution. He showed the Council the project location. He reviewed the public engagement and noted that there were neighborhood meetings in March 2025 and March 2026, and held a neighborhood questionnaire in the summer of 2025. There have been 38 questionnaire responses, 20+ email or phone calls, and multiple in- person forms. There have been 70+ meeting attendees, and 4,500+ letters sent to the community to provide updates on the project. Mr. Espinosa reviewed the public process and Council interactions. He noted that the meeting actions included authorizing the preliminary report (February 2024), setting the Public Hearing date (May 2025), holding the public improvement hearing and selecting the design consultant (June 2025), and holding the assessment hearing (March 2026). Other interactions in the capital improvement planning process included the Council workshop regarding trail/sidewalk improvements (January 2025) and the Council memo to affirm Afton Road trail alignment (February 2025). Mr. Espinosa stated the general scope of the project for adjoining neighborhoods includes full-depth pavement replacement, spot curb replacement, ADA improvements, trail replacement, minor storm sewer improvements, drain tile installation, water main realignment (1100 LF), sanitary sewer realignment (885 LF), and sanitary and water main service connections. The general scope for Afton Road includes full- depth pavement replacement, spot curb replacement, ADA improvements, minor water main, sanitary, and storm sewer improvements, utility adjustments, trail replacement, and trail extension (900 LF). Mr. Espinosa shared the City funding sources. The total project costs based on the lowest bid are $7,865,675. The 2026 adopted budget for the project was $8460,000. Special assessments are 25% of the total project cost. The proposed assessments for a single-family property would be $3,242 per unit for adjoining neighborhoods and $3,517.13-$7,034.26 per unit along Afton Road. The proposed assessment for multi-family properties is $2,338.29 per unit for Adjoining Neighborhoods and $287.33 per unit for Artis Senior Living. The proposed assessment for utility service connections is $2,749.03 per unit (14 units total) and will vary for commercial and public/semi-public properties. Mr. Espinosa stated that special assessments are a charge imposed on properties for a certain improvement. It benefits the owners of the selected properties, and it is a levy used by the City to finance or partially finance a certain public improvement. The assessment hearing will be held prior to the project being awarded. There is a 30-day no-interest payment period. Payments can be made over 15 years, and the first payment would be due with the first half of the property tax payment in 2027. The interest rate will be 4.50%. He encouraged residents to reach out to the City and to sign up for InTouch for weekly updates. Staff recommended to hold the assessment hearing, acknowledge objections to the special assessment, certify the assessment roll, and adopt the resolution to award the construction contract to Northwest Asphalt, Inc., amend the budgets affected by the 2026 FFP, and authorize an agreement with Bolton and Menk, Inc. Mayor Burt stated that a policy has been established and is followed every year. Robert Kohler, City resident, stated that there was a project about 18 years ago where new streets, curbs, and 10-foot concrete slabs were installed. He noted that his driveway is the only one that has a crack in the concrete. He explained that if the city redid the road again, he would get the same crack in his driveway. He noted that he got a new driveway last year and left photos for the Council. Mayor Burt asked staff to explain what would be happening to the end of people’s driveways that are included in the project. Mr. Espinosa replied that the staff would be doing spot curb repairs. Councilmember Wilson asked if driveway aprons usually get replaced or if it would just be curbs. Assistant City Engineer Mike Hejna replied that there will be a meeting where construction impacts will be discussed because every block is different. There will be a construction inspector who will put a notice on property owners' doors to address specific concerns during the construction process. He added that there will be opportunities for residents to meet with staff and the construction team. Karen Bauman, City resident, explained that she cares about what things look like and asked the Council to ensure that when grass is replaced, it looks like grass. She mentioned that she has seen weeds grow up from the grass that has been replaced. Joe Leo, City resident explained that he lives in a townhome and does not own the parking area, pays the association fees, and only owns the inside. He wondered if he should be assessed the same as a homeowner who can park on the street, or if a portion of the association dues could go towards the assessment. He wondered if the association board should be covering some of the costs. He explained that he is in a ## City Council Meeting Minutes Wednesday, March 25, 2026 Page 5 of 8 middle unit and cannot really use the road. Mr. Hejna replied that the City assesses based on policy that says any property that either has direct access or private street access to the public roads. There is a different rate for multi-family properties because there is generally less frontage. Mr. Leo asked if there are payment plans and if he could make payments past 2026. Mr. Hejna replied that payments made in the first 30 days have no interest, or they can be applied to the property taxes and can be paid over 15 years. City Engineer Chris Hartzell added that any portion of it can be paid, and the remaining balance can be financed over 15-years. Glenn Olson, City resident, asked if the assessment was determined by the City’s finance department or the State’s finance department. Mr. Espinosa replied that it was determined by the City’s finance department. Mayor Burt asked how the policy determines it. Mr. Hartzell read the policy and noted that the assessment rate is based on the project cost, including the estimated rate of interest on bonds that the project is assessed. No surcharge shall be placed upon the interest rate to finance bond administration or issuance costs. Mr. Olson explained that he lives in a cul-de-sac and assumed there would be a number of days when the road cannot be driven on. He wondered if the police would patrol the areas where cars would need to park on the street during the construction. Mr. Hejna replied that there would be a pre-construction meeting where staff would provide information regarding access. He stated most residents would have access during construction, and the City would work with anyone with mobility constraints to ensure there is access to their property. Mr. Hartzell encouraged residents to work with the construction team if there are any issues that come up during construction. Mr. Olson asked how he would be able to park in front of his property. Mr. Hartzell replied that residents will have access to their properties and will have to work around construction vehicles during certain periods of the day. Mr. Olson explained that he may opt to park his vehicle on Tower Drive and expressed concern about theft and asked whether police would be patrolling the area. Mr. Hartzell replied that staff would coordinate with Public Safety as needed. Mayor Burt moved, seconded by Councilmember Santini, to close the public hearing. Councilmember Wilson stated that this is the time for residents to submit an objection to the special assessment. Mayor Burt mentioned she had received four objections. ## Voting in Favor:Wilson, Stafford, Santini, Burt ## Absent: Morris Mayor Burt opened opportunity for discussion and questions from the Council. Councilmember Wilson asked if the project was one project split into two. Mr. Espinosa replied that it is one combined project with two locations. The reason that there is a slight difference in the assessments is due to the classification of Afton Road. Councilmember Wilson asked what the assessment costs were for the single-family properties. Mr. Espinosa replied that the proposed assessments for the Adjoining Neighborhoods were $3,242 per unit, and the assessments for Afton Road are $3,517.13-$7,034.26 per unit. Councilmember Wilson explained that the numbers do not match her current report. Mr. Hejna noted that there is a typo, and the Adjoining Neighborhood assessments are $3,424 per unit. Councilmember Stafford wondered how the special assessments were divided on Afton Road with Royal Oaks Elementary and the single- family homes. Mr. Hejna replied that the project would not be in front of Royal Oaks Elementary. Councilmember Santini mentioned that the interest rates seemed higher this time. Mr. Hartzell replied that he asked the Finance CFO Controller about it and noted that the interest rate during the last assessment hearing was 3.5%. Councilmember Wilson mentioned that there would be some properties on Dunmore road and Rimbley Road that would be assessed higher due to the water main being moved. She asked if each townhome would have its own water shut off, or if it was one shut off to the entire building. Mr. Espinosa replied that there is a combination of single-family and multi-family homes that are receiving the improvement. There are a variety of ways that the homes had connections to the water main. ## Councilmember Santini moved, seconded by Councilmember Stafford, To adopt the following resolutionResolution 26-28 Resolution of the City of Woodbury, Washington County, Minnesota approving the special assessments for the 2026 Roadway Rehabilitation Project. Mr. Sandstrom noted that there was one written objection received from The Grove Church. Mayor Burt added that she received three additional objections. Mr. Sandstrom suggested reading the names so that it is acknowledged that the City has considered the objections. Mayor Burt stated that objections included Kimberly Simmons, 7874 Dunmore Road, Cynthia Darrell, 7583 Dunmore Road, and Karen Bauman, 7894 Dunmore Road. Voting via voice: Kim Wilson – no Donna Stafford – aye Steve Morris – absent ## City Council Meeting Minutes Wednesday, March 25, 2026 Page 6 of 8 Jennifer Santini – aye Anne Burt – aye B.Consider Approval of 2026 Roadway Rehabilitation Project: Award Contract; Amend Budget; Select Consultant for Construction Administration Services (Item is not a Public Hearing. Council action needed after close of the 2026 Roadway Rehabilitation Project ## Assessment Hearing) ## Councilmember Santini moved, seconded by Councilmember Stafford, To adopt the following resolutionResolution 26-29 Resolution of the City of Woodbury, Washington County, Minnesota awarding the construction contract to Northwest Asphalt, Inc. in the amount of $6,292,540.31 for the 2026 Roadway Rehabilitation Project and authorizing the Mayor and City Administrator to sign said contract, amending the 2026 Street Reconstruction/Maintenance Fund Budget, and authorizing the Mayor and City Administrator to execute a professional engineering services agreement with Bolton & Menk, Inc., in the amount of $608,218 for construction administration services for the 2026 Roadway Rehabilitation Project. Voting via voice: Kim Wilson – aye Donna Stafford – aye Steve Morris – absent Jennifer Santini – aye Anne Burt – aye ## Discussion A.Consider Adoption of Ordinance Amending Chapter 16 – Parks and Recreation and Chapter 14-Motor Vehicles and Traffic Parks and Recreation Director Michelle Okada stated the Council provided direction to staff on February 25, 2026. The direction included updating ordinances using PNRC recommendations, except for the helmet provision, and finalizing it with the City Attorney to review and provide recommendations. The Council directed staff to follow standard public processes for the ordinance update and asked to add clarifying language with examples of prohibited modes (i.e., golf carts) related to (recreational) motor vehicles. The direction included reviewing ordinance language related to authority to restrict devices during large events, or tournaments, and reviewing ordinance language related to rental-type operations on City-owned property and right of way. Ms. Okada reviewed the proposed and posted updates of the ordinance and noted that there is updated language in Chapter 14. She noted that the updated definitions in Chapter 14 include bicycle, electric-assisted bicycle, motorized foot scooter, and motor vehicle. She mentioned that Section 14-38a has not changed. Section b offers the definition of motor vehicle, including examples of what is prohibited and removes the word recreational. Section c exempts motorized foot scooters from section 14-38(b). Ms. Okada reviewed Section 16.40—hours and access and noted that the City Attorney suggested including language so that there is no question about the authority the City has. Mayor Burt asked if the authority would be used for large City events and tournaments. Ms. Okada agreed and explained that it would be for specific occasions and areas. Ms. Okada reviewed the rental operations and explained that Section 16-64 addresses unlawful sales, adding that additional zoning through Community Development includes restrictions and oversight on public-right-of-way uses and exterior structures. Ms. Okada explained that this would not be the last time that she would be before the Council regarding the matter, since there is State legislation that is being proposed. She added that staff is working with neighboring cities regarding a helmet Ordinance and waiting to see what the State might do. Mayor Burt mentioned that the Council has discussed the item in a workshop and thanked staff for the Parks and Natural Resources Commission for their recommendation. She explained that the Council held off on a helmet ordinance to see what the State was going to do. Ms. Okada reviewed options the Council could take and mentioned that staff has a proposal for the ordinance amendments that the Council directed staff to go through the process. She added that staff would like to hear from the Parks and Natural Resources Commission for further consideration. She asked the Council how they would like to proceed. Mr. Sandstrom explained that since the helmet Ordinance is not included in the current Ordinance, staff would want to ensure that the language is accurate and correct, and it could be included in a future amendment. ## City Council Meeting Minutes Wednesday, March 25, 2026 Page 7 of 8 Councilmember Wilson explained that the item had to be addressed because there was a lot of confusion about what is and is not acceptable. There is a helmet law in place for individuals under the age of 18 on motorized foot scooters. She mentioned that it is a piece that the City could educate the public on. Mr. Dahl noted that Senator Hemmingsen-Jaeger was in the audience and had an update on the legislation. Senator Hemmingsen-Jaeger explained that due to the tied House and one vote majority in the senate, it has been difficult to get anything passed this year. She encouraged Woodbury to be a leader to move forward with something. Councilmember Santini stated she supported the changes but did not feel like they went far enough. ## Councilmember Santini moved, seconded by Councilmember Wilson, To adopt the following ordinanceOrdinance 2076 Ordinance of the City of Woodbury, Washington County, Minnesota, amending City Code Chapter 16 – Parks and Recreation, and Chapter 14—Motor Vehicles and Traffic. Voting via voice: Kim Wilson – aye Donna Stafford – aye Steve Morris – absent Jennifer Santini – aye Anne Burt – aye Mayor Burt invited the chair of the Parks and Natural Resources Commission to share more. Parks and Natural Resources Commission Chair Anna Doherty explained that the Commission worked with staff to review existing Ordinances alongside State statutes related to e- transportation. The review focused on public safety, enforceability, clarity for users, and public education. The Commission recommended updating regulations to include class 3 electric-assisted bicycles and permit motorized foot scooters defined by State law. She thanked the Council for accepting the recommendations. The Commission strongly recommends requiring helmets for riders under the age of 18 using electric-assisted bicycles. The Commission acknowledges the challenges of enforcement and that class 3 electric-assisted bicycles can reach maximum speeds of almost 30 miles per hour, and there are other safety standards for other vehicles reaching those speeds. She added an understanding that public education would be more effective than issuing citations. The Commission feels that the requirement appropriately falls under the same standards of enforcement. The Commission feels that it is a way to be a leader in the County in educating and requiring safety standards for young riders. The requirement supports the overall safety of riders while also aligning with similar rules for motorized foot scooters. The Commission unanimously requested that the staff return it to the Council for additional consideration. The Commission asks the Council to reconsider the recommendation to include a helmet requirement for riders under the age of 18 using electric-assisted bicycles in support of rider safety. Mayor Burt noted that it may be worth a brief discussion if the State is not moving forward with anything. She added that the Council wanted there to be consistency between communities, but that it would be worth discussing. Councilmember Santini pointed out that it would be worth several communities coming together to support a similar Ordinance. She stated she would like the item to come back to the Council because there could be new information, and the Council could give a different directive. Councilmember Wilson pointed out that it can make it easier on parenting because it would be the law for the City. She noted that the Council is not elected to be parents and is elected to represent what is best for the City. She mentioned that motorcyclists do not have to wear helmets in the State. She asked how old someone had to be to be able to ride an e-bike. Ms. Okada replied that someone must be 15 years old, and 12 years old to ride a motorized scooter. She added that there is a helmet law for motorcyclists under the age of 18. Councilmember Wilson expressed concern regarding the challenges of having an Ordinance that is different than the surrounding communities. Councilmember Santini expressed concern regarding consistency and mentioned that it did not make sense to have e-scooters and e-bikes have different rules. Mayor Burt encouraged everyone to wear a helmet. Councilmember Stafford explained that she thinks neighboring communities are waiting to see what the City does and will follow right behind the City. Mr. Dahl asked for consensus from the Council on the timing they preferred. Councilmember Wilson stated that the Council discussed waiting until the State made a decision. Mayor Burt agreed that the Council had previously agreed to that and noted that the Council could change the directive to introduce the topic to a workshop in a future meeting. Mr. Dahl suggested the Council address it in a workshop at the staff’s earliest convenience. Mayor Burt agreed. She asked what the speed limit is for trails. Ms. Okada replied that there is no State and City speed limit on trails. The Ordinance states that individuals need to ride according to the conditions of the space that they are riding in. Councilmember Stafford asked if the ordinance would affect golf carts in golf courses. Ms. Okada replied that it would not impact golf carts on golf courses, but under the new Ordinance as directed by Council, it is listed as prohibited on the trails. ## City Administrator’s Report ## City Council Meeting Minutes Wednesday, March 25, 2026 Page 8 of 8 Mr. Dahl promoted the Woodbury Community Expo on Saturday at the M Health Fairview Sports Center, which will have 170 businesses and organizations in attendance, and include entertainment. He acknowledged that one of the patrol K9’s has been battling a significant internal injury and noted that it looks like the K9 will make a full recovery. City staff hosted an open house yesterday at Central Park and announced this year’s water treatment pipeline and plant project, and the fiber-optic cable that is going to be constructed in the City. There will be ongoing updates as construction ramps up. He noted that staff spoke with representatives regarding the impacts that ICE has had on the community and was able to thank the representatives for $3.5 million for the public safety building, and Weir Drive. The City is advocating for just under $10 million this year for the public safety technology enhancements and security, the trail along Weir Drive, and the public water infrastructure. ## Adjournment Mayor Burt moved, seconded by Councilmember Wilson, to adjourn the meeting at 9:12 p.m. ## Voting in Favor:Wilson, Stafford, Santini, Burt ## Absent: Morris Respectfully submitted, _________________________________________ ## Ashleigh Sullivan, Assistant City Administrator/City Clerk Approved by the Woodbury City Council on April 08, 2026. ## 6B ## City of Woodbury, Minnesota ## Office of City Administrator ## Council Letter 26-65 April 8, 2026 ## To:The Honorable Mayor and Members of the City Council ## From:Jeffrey J. Dahl, City Administrator Subject: Approval of Acceptance of a Donation Totaling $40,000 from Minnesota Off-Road Cyclists and $55,000 from Woodbury Rotary Club in 2026; Budget Amendment ## Summary The Carver Lake Park off-road cycling trail opened to the public in July 2011 and has since become a well-used recreational asset. Building on its success, the City more recently received a donation from the Minnesota Off-Road Cyclists (MORC) in 2023 to construct a jump line trail extension. This addition has proven highly popular, attracting riders from across the metro area seeking a unique experience that is limited within the Twin Cities. City staff continue to partner with MORC and local volunteers to maintain the off-road bike trail, while also exploring opportunities to improve long-term sustainability. Through this effort, staff identified a solution, that can significantly reduce erosion during heavy rain events by improving water shedding and maintaining trail tread integrity. MORC has agreed to support this initiative by funding both the material and installation. The East Metro Miracle League (EMML) held its inaugural season in 2012, supported in large part by fundraising efforts from the Woodbury Rotary Club (Rotary), which helped develop a baseball field specifically designed to serve children with physical and cognitive disabilities. Over the past 14 years, Rotary has remained a dedicated partner, continuing to support enhancements to both the league and the facility. Rotary also collaborates annually with City staff to host a highly anticipated Opening Day celebration for players and families. City staff met regularly with Rotary to gather feedback from coaches, volunteers, players, and families to identify opportunities to improve the overall experience. Through this engagement, a need for additional shade during games was identified for both players and spectators. Staff explored potential solutions, and Rotary agreed to fund shade structures and installation at the Miracle Field to enhance comfort and accessibility. ## Recommendation Staff recommends Council adopt the attached resolution authorizing the acceptance of a donation totaling $40,000 from Minnesota Off-Road Cyclists and $55,000 from Woodbury Rotary Club in 2026 and approving the associated budget amendment. ## Council Letter 26-65 April 8, 2026 Page 2 ## Fiscal Implications Both projects will be funded in total by the $95,000 in donations. A budget amendment is necessary to record the additional donation revenues as prescribed and request appropriation for the associated project expenditures in the 2026 Park Dedication Fund. A $40,000 donation from MORC will support material and labor costs to improve and enhance the Carver Lake Park off-road cycling trail. In addition, a $55,000 donation from the Woodbury Rotary Club will contribute to improvements to the Woodbury Rotary Club Miracle Field. ## Policy Minnesota Statute §465.03 – Gifts to Municipalities regulates this process. ## Public Process This is the first public process for these items. ## Background ## Carver Lake Park Off-road Cycling Trail The Carver Lake Park off-road cycling trail to the public in July 2011. The initial trail was 5 miles in length funded by a Federal Recreational Trail Program (RTP) grant administered by the Minnesota Department of Natural Resources. MORC supported the project by providing resources and volunteer labor to help with the construction of the trail and on-going maintenance. The City secured additional RTP grant funding in 2019, with support from MORC, to build a bicycle playground at Carver Lake Park. Opened in June 2020, the facility complements the off-road cycling trail, serves riders of all skill levels, and earned a Minnesota Recreation and Park Association Award of Excellence in 2021. In 2023, a MORC donation funded a popular jump line trail extension—one of the first in the metro area—further enhancing the park’s cycling offerings. MORC continues to support the Carver Lake Park off-road cycling trail by providing resources, funding and volunteer labor to maintain and improve the overall trail system. The City has an established memorandum of understanding with MORC that defines roles and responsibilities. ## Woodbury Rotary Miracle Field The East Metro Miracle League has experienced significant growth since its inception, expanding from 40 players in its inaugural 2012 season, marking the beginning of a program dedicated to providing inclusive baseball opportunities for individuals of all abilities. In 2025, the program has grown to 178 participants. The league plays at the Woodbury Rotary Miracle Field, located at M Health Fairview Sports Center. The construction of the field was made possible through strong community collaboration, including the Woodbury Rotary Club. Numerous local businesses and construction companies also contributed by donating time, materials, and expertise, reflecting a shared community commitment to making the facility a reality. ## Council Letter 26-65 April 8, 2026 Page 3 ## Written By: Reed Smidt, Recreation Operations Manager ## Approved Through:Michelle Okada, Parks and Recreation Director ## Attachment:Resolution Resolution 26-30 Resolution of the City of Woodbury, ## Washington County, Minnesota Acceptance of a Donation Totaling $40,000 from Minnesota Off-Road Cyclists and $55,000 from Woodbury Rotary Club in 2026 and Approving the Associated Budget Amendment WHEREAS, City of Woodbury staff continues to work with our community partners to improve and enhance our recreational facilities; and WHEREAS, the Minnesota Off-road Cyclists (MORC) has made a donation to the City for trail enhancements of the Carver Lake Park Off-road Cycling Trail in the amount of $40,000; and WHEREAS, the Woodbury Rotary Club has made a donation to the City for facility improvements of the Woodbury Rotary Miracle Field in an amount up to $55,000; and WHEREAS, Minn. Stat. § 465.03 requires a City to accept gifts by resolution expressed in the terms prescribed by the donor in full; and WHEREAS, a resolution from the City Council authorizing the City of Woodbury to accept donations is required. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Woodbury, Washington County, Minnesota to accept donations from MORC and the Woodbury Rotary Club is hereby authorized in accordance with the terms set forth herein. BE IT FURTHER RESOLVED by the City of Woodbury, Washington County, Minnesota to approve the following revenue increase to the 2026 Park Dedication Fund Budget: ## Revenue Category/Account Amount ## Donations 401-50-522-00000-485010-000-$95,000 BE IT FURTHER RESOLVED that the following expenditure increase be made to the ## Park Dedication Fund Budget: ## Expenditure Category/AccountAmount ## Capital Improvement - Projects 401-50-522-00000-550015-999-$95,000 This Resolution was declared duly passed and adopted and was signed by the Mayor and attested to by the City Administrator this 8th day of April, 2026. ## Attest:Anne W. Burt, Mayor ## Jeffrey J. Dahl, City Administrator(SEAL) ## 6C ## City of Woodbury, Minnesota ## Office of City Administrator ## Council Letter 26-66 April 8, 2026 ## To:The Honorable Mayor and Members of the City Council ## From:Jeffrey J. Dahl, City Administrator Subject:Approval of CSAH 18 (Bailey Road) and Settlers Ridge Parkway Intersection ## Improvement Project: Approve Cooperative Agreements; Amend Budget and ## Authorize Use of Funds ## Summary In 2022, the intersection of County State Aid Highway (CSAH) 18 (Bailey Road) at Settlers Ridge Parkway/Cottage Grove Drive was converted from minor street stop control to all-way stop control by Washington County as an interim safety measure due to crash patterns at the intersection. In 2023, Washington County successfully secured $2,000,000 in competitive funding through the Regional Solicitation to construct a roundabout at this intersection. In 2024, Washington County and the City of Woodbury began a cooperative study to improve the safety, capacity, and operation of the CSAH 18 and Settlers Ridge Parkway/Cottage Grove Drive intersection. The purpose of this study was to analyze the long-term needs of the intersection and confirm that roundabout control is the appropriate traffic control. Through the study, both a roundabout and a traffic signal were analyzed as possible long-term improvements to this intersection. Based on the analysis, a single lane roundabout is recommended as it will improve traffic operations today and in the future. Roundabouts have been shown to reduce crashes and their severity. It will provide low-speed, two-stage crossings for pedestrians and bicycles with the use of refuge islands, which makes navigating gaps easier and improves pedestrian visibility. On February 12, 2025, City Council approved a Resolution of Support for the County State Aid Highway 18 (Bailey Road) and Settlers Ridge Parkway Intersection Improvement Project. In February 2026, Washington County successfully secured $250,000 through the Transportation, Housing and Urban Development appropriations bill, which furthered reduced the City’s cost share. ## Recommendation Staff recommends Council adopt: 1. A resolution authorizing use of funds and amending the 2026 budget for the CSAH 18 (Bailey Road) and Settlers Ridge Parkway Intersection Improvement Project. 2. A resolution approving the Cooperative Agreement between the City of Woodbury and Washington County for Construction Cost Share of CSAH 18 (Bailey Road) and Settlers Ridge Parkway Intersection Improvement Project. ## Council Letter 26-66 April 8, 2026 Page 2 3. A resolution approving the Cooperative Agreement between the City of Woodbury and Washington County for Construction Cost Share for the CSAH 18 (Bailey Road) and Settlers Ridge Parkway Intersection Improvement Landscape Project. 4. A resolution approving the Cooperative Agreement between the City of Woodbury and Washington County for maintenance of the CSAH 18 (Bailey Road) and Settlers Ridge Parkway Intersection Improvement Project. ## Fiscal Implications The Cooperative Agreement for the construction costs estimates $960,700 from the City for the construction, design engineering, construction engineering, construction administration, and right of way cost of CSAH 18 (Bailey Road) and Settlers Ridge Parkway Intersection Improvement Project based on the Washington County Cost Share Policy and the engineer’s estimate. The table below shows a summary of the estimated cost share between the City of Woodbury and Washington County. The Cooperative Agreement for the landscaping costs estimates $21,234 from the City for the construction and maintenance of CSAH 18 (Bailey Road) and Settlers Ridge Parkway Intersection Improvement Project Landscaping based on the Washington County Cost Share Policy. The table below shows a summary of the estimated cost share between the City of Woodbury and Washington County. The Adopted 2026 City Budget includes $845,000 of City funding for the CSAH 18 (Bailey Road) and Setters Ridge Intersection Improvement Project from the Street Reconstruction/Maintenance Fund. Table 1 – Estimated Costs from Washington County Cooperative Agreement for Intersection ## Improvement ## City of Woodbury Cost Summary ## ItemTotal Cost ## City ## Share ## City Portion of Grant ## Funding ## City Cost ## Construction$3,309,091$1,633,286$1,102,500$530,786 ## Design Engineering$545,000$269,001*$269,001 ## Construction ## Engineering/Contract ## Administration $264,728$130,663*$130,663 ## Right of Way$55,000$30,250$30,250 ## County-Furnished Material$10,000$0$0 ## Total Estimated Cost$4,173,819 $2,063,200$1,102,500$960,700 *Note: Prorated share based on the City’s share of the total construction cost. Table 2 – Estimated Costs from Washington County Cooperative Agreement for Landscaping ## City of Woodbury Cost Summary ## ItemTotal Cost City Cost ## Construction$32,248$16,124 ## Storm Water Basin 2-Year Maintenance$10,220$5,110 ## TOTAL ESTIMATED COST$42,468$21,234 ## Council Letter 26-66 April 8, 2026 Page 3 This cost was an estimated planning level cost, since the engineer’s estimate was not available prior to budget adoption. The estimated project cost after more detailed design, cost share determination with Washington County, and grant funding determination, is $1,220,000, which includes construction, design engineering, right of way, construction engineering/contract administration, landscape construction, and contingency. Staff has carefully reviewed the balances in the Major Roadway Special Assessment Funds and recommends funding this project from the Phase I Major Roadway Special Assessment Fund and the Central District Trunk Storm Sewer Fund. Staff recommends the following reductions from the Adopted 2026 City Budget and recommends authorization for the use of Phase I Major Roadway Special Assessment Fund and Central District Trunk Storm Sewer Fund. After the project is bid, an appropriate project allocation amendment along with an amendment to the project cost cooperative agreements between Washington County and the City will be presented to Council for consideration. ## Table 3 – Estimated Funding ## Fund2026 Budget ## Estimated Cost in ## Cooperative ## Agreements 2026 Budget ## Amendment ## Increase/(Decrease) ## MSA Revenue$470,000$0$(470,000) ## Phase II Major Roadway Special ## Assessment Fund $255,000$0$(255,000) ## Special Assessments$100,000$0$(100,000) ## Water and Sewer Utility Fund$20,000$0$(20,000) ## Totals$845,000$0$(845,000) Authorization for Use of Funds (non-budgeted annual funds) ## Fund ## Current ## Authorization ## Estimated Cost in ## Cooperative ## Agreements 2026 Authorization for Use of Funds ## Phase I Major Roadway Special ## Assessment Fund (includes transfer from Central District ## Trunk Storm Sewer Fund)$0$1,220,000$1,220,000 ## Central District Trunk Storm Sewer Fund (transferring funds ## to Phase I Major Roadway ## Special Assessment Fund)$0$0$300,000 ## Policy The CSAH 18 (Bailey Road) and Settlers Ridge Parkway Intersection Improvement Project follows the procedures set by Minnesota State Statutes regarding competitive bidding, State Aid Standards, and Washington County Cost Participation policy. The CSAH 18 (Bailey Road) and Settlers Ridge Parkway Intersection Improvement Landscape Project aligns with the City’s Roadway Corridor Design Principles for landscaping design and Comprehensive Plan goals for providing native seeding and improving storm water quality. Washington County Cost ## Council Letter 26-66 April 8, 2026 Page 4 Participation Policy #8001 has been applied to the Cooperative Cost Agreements with Washington County. ## Public Process Washington County, in partnership with the City of Woodbury, completed the following public engagement activities: August 2024 One on one meetings with adjacent property owners. Meeting purpose was to inform the adjacent property owners of the project and to understand property owners’ concerns along the roadway. September 2024 In-Person Open House – September 24, 2024 Virtual Open House – September 24, 2024, to October 8, 2024 Design team shared and gathered feedback on the study and the draft recommendation of a roundabout. Public feedback concluded with general acceptance by those in attendance. January 2025 Postcards mailed to 1,300 property owners surrounding the intersection, to share the preferred layout. February 2025 February 12, 2025, City Council approved a Resolution of Support for the County State Aid Highway 18 (Bailey Road) and Settlers Ridge Parkway Intersection Improvement Project. August 2025 Newsletter mailed to adjacent property owners. Newsletter provided project updates and shared construction staging plans. March 2025 March 6, 2026, Washington county advertised the project for bidding Future public engagement activities: April 2026 – Pre-construction Newsletter and Popup event at County Environmental Center. May – September 2026 - Construction anticipated. ## Background The CSAH 18 (Bailey Road) and Settlers Ridge Parkway Intersection Improvement Project was identified and planned in both Washington County’s 2024-2028 Capital Improvement Plan and Woodbury’s 2025-2029 Capital Improvement Plan with preliminary design and engagement efforts beginning in 2024, final design in 2025, right of way acquisition in 2025, and construction in 2026. Due to crash history at the intersection, all-way stop control was installed as an interim safety. This project will provide a long-term solution to improve the safety, capacity, and operation of this intersection. ## Written By:Jennifer Payne, Assistant City Engineer ## Approved Through:Tony Kutzke, City Engineer/Assistant Engineering Director ## Chris Hartzell, Engineering Director Attachments:Resolutions 1-4 Resolution 26-31 Resolution of the City of Woodbury, ## Washington County, Minnesota Authorizing Use of Funds and Amending the 2026 Budget for the CSAH 18 (Bailey Road) and ## Settlers Ridge Parkway Intersection Improvement Project WHEREAS, Washington County intends to construct CSAH 18 (Bailey Road) at the ## intersection of Settlers Ridge Parkway/Cottage Grove Drive; and WHEREAS, a Cooperative Agreement has been prepared setting forth the City’s terms and conditions for construction costs for CSAH 18 (Bailey Road) and Settlers Ridge Parkway ## Intersection Improvement Project; and WHEREAS, a Cooperative Agreement has been prepared setting forth the City’s terms and conditions for construction costs for CSAH 18 (Bailey Road) and Settlers Ridge Parkway ## Intersection Improvement Landscape Project; and WHEREAS, based on the City’s cost participation with Washington County, amendments are necessary to the 2026 CSAH 18 (Bailey Road) and Settlers Ridge Parkway Intersection Improvement Project Budget and necessary funding sources budgets. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Woodbury, Washington County, Minnesota to approve the following revenue decreases to the 2026 Street ## Reconstruction/Maintenance Fund Budget: ## Revenue Category Amount ## Special Assessments-New Projects 499-30-339-00000-410010-000-$(100,000) ## Municipal State Aid 499-30-339-00000-432015-000-$(470,000) ## Transfer-In (Phase II Major Roadway Special Assessment Fund) 499-00-000-00000-495428-000-$(255,000) ## Transfer-In (Water and Sewer Utility Fund) 499-00-000-00000-495601-000-$ (20,000) $(845,000) BE IT FURTHER RESOLVED that the following expenditure decrease be made to the ## 2026 Street Reconstruction/Maintenance Fund Budget: ## Expenditure CategoryAmount ## Street Reconstruction/Maintenance Projects 499-30-339-00000-550015-999-$(845,000) BE IT FURTHER RESOLVED that the following revenue decrease be made to the 2026 ## Water and Sewer Utility Fund Budget: Resolution 26-31 April 8, 2026 Page 2 ## Revenue CategoryAmount ## Use of Reserves$(20,000) BE IT FURTHER RESOLVED that the following expense decreases be made to the ## 2026 Water and Sewer Utility Fund Budget: ## Expense CategoryAmount ## Transfer-Out (Street Reconstruction/Maintenance Fund) ## Water Division 601-60-675-00000-570499-000-$(10,000) ## Sewer Division 601-60-685-00000-570499-000-$(10,000) $(20,000) BE IT FURTHER RESOLVED by the City Council of the City of Woodbury, Washington County, Minnesota to authorize the use of the following funds: ## FundAmount ## Phase I Major Roadway Special Assessment Fund $1,220,000 (includes transfer of funding from Central District Trunk Storm Sewer Fund) Central District Trunk Storm Sewer Fund (transfer funding to $330,000 ## Phase I Major Roadway Special Assessment Fund) This Resolution was declared duly passed and adopted and was signed by the Mayor and attested to by the City Administrator this 8th day of April, 2026. ## Attest:Anne W. Burt, Mayor ## Jeffrey J. Dahl, City Administrator(SEAL) Resolution 26-32 Resolution of the City of Woodbury, ## Washington County, Minnesota Approving the Cooperative Agreement between the City of Woodbury and Washington County for Construction Cost Share for the CSAH 18 (Bailey Road) and Settlers Ridge Parkway Intersection ## Improvement Project WHEREAS, Washington County intends to construct CSAH 18 (Bailey Road) at the ## intersection of Settlers Ridge Parkway/Cottage Grove Drive; and WHEREAS, a Cooperative Agreement has been prepared setting forth the City’s terms and conditions for construction costs for CSAH 18 (Bailey Road) and Settlers Ridge Parkway ## Intersection Improvement Project; and WHEREAS, Washington County and the City of Woodbury desire to enter into an Interagency Cooperative Agreement for construction costs of CSAH 18 (Bailey Road) and Settlers Ridge Parkway Intersection Improvement Project. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Woodbury, ## Washington County, Minnesota as follows: 1. A Cooperative Agreement between the City of Woodbury and Washington County for Construction Costs of CSAH 18 (Bailey Road) and Settlers Ridge Parkway Intersection Improvement Project is hereby approved. 2. City is prepared to proceed with the construction of said project(s) through the use of funds from the Phase 1 Major Roadway Special Assessment Fund and Central District Trunk Storm Sewer Fund. 3. The Mayor and City Administrator are hereby authorized to execute said Agreement. This Resolution was declared duly passed and adopted and was signed by the Mayor and attested to by the City Administrator this 8th day of April, 2026. ## Attest:Anne W. Burt, Mayor ## Jeffrey J. Dahl, City Administrator(SEAL) Resolution 26-33 Resolution of the City of Woodbury, ## Washington County, Minnesota Approving the Cooperative Agreement between the City of Woodbury and Washington County for Construction Cost Share for the CSAH 18 (Bailey Road) and Settlers Ridge Parkway Intersection ## Improvement Landscape Project WHEREAS, Washington County intends to construct improvements to CSAH 18 (Bailey Road) at the intersection of Settlers Ridge Parkway/Cottage Grove Drive; and WHEREAS, City of Woodbury intends to construct landscaping improvements for the CSAH 18 (Bailey Road) and Settlers Ridge Parkway Intersection Improvement Project; and WHEREAS, the landscaping components of these projects would be best facilitated by constructing separately in a combined landscape project to increase efficiencies in the project delivery and construction; and WHEREAS, staff has developed a Cooperative Agreement between the City of Woodbury and Washington County to define the roles, cost participation, and responsibilities for the CSAH 18 (Bailey Road) and Settlers Ridge Parkway Intersection Improvement Landscape Project; and WHEREAS, Washington County and the City of Woodbury desire to enter into an Interagency Cooperative Agreement for construction costs of CSAH 18 (Bailey Road) and Settlers Ridge Parkway Intersection Improvement Landscape Project. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Woodbury, ## Washington County, Minnesota as follows: 1. A Cooperative Agreement between the City of Woodbury and Washington County for Construction Costs of CSAH 18 (Bailey Road) and Settlers Ridge Parkway Intersection Improvement Landscape Project is hereby approved. 2. The Mayor and City Administrator are hereby authorized to execute said Agreement. This Resolution was declared duly passed and adopted and was signed by the Mayor and attested to by the City Administrator this 8th day of April, 2026. ## Attest:Anne W. Burt, Mayor ## Jeffrey J. Dahl, City Administrator(SEAL) Resolution 26-34 Resolution of the City of Woodbury, ## Washington County, Minnesota Approving the Cooperative Agreement between the City of Woodbury and Washington County for Maintenance of the CSAH 18 (Bailey Road) and Settlers Ridge Parkway Intersection Improvement ## Project WHEREAS, Washington County intends to construct improvements to CSAH 18 (Bailey Road) at the intersection of Settlers Ridge Parkway/Cottage Grove Drive; and WHEREAS, a Cooperative Agreement has been prepared setting forth the City’s terms and conditions for maintenance costs of CSAH 18 (Bailey Road) and Settlers Ridge Parkway ## Intersection Improvement Project; and WHEREAS, Washington County and the City of Woodbury desire to enter into an Interagency Cooperative Agreement for maintenance costs of CSAH 18 (Bailey Road) and Settlers Ridge Parkway Intersection Improvement Project. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Woodbury, ## Washington County, Minnesota as follows: 1. A Cooperative Agreement between the City of Woodbury and Washington County for Maintenance Costs of CSAH 18 (Bailey Road) and Settlers Ridge Parkway Intersection Improvement Project is hereby approved. 2. The Mayor and City Administrator are hereby authorized to execute said Agreement. This Resolution was declared duly passed and adopted and was signed by the Mayor and attested to by the City Administrator this 8th day of April, 2026. ## Attest:Anne W. Burt, Mayor ## Jeffrey J. Dahl, City Administrator(SEAL) ## 6D ## City of Woodbury, Minnesota ## Office of City Administrator ## Council Letter 26-67 April 8, 2026 ## To:The Honorable Mayor and Members of the City Council ## From:Jeffrey J. Dahl, City Administrator ## Subject:Approval of 2026 Asphalt Rejuvenator Project; Awarding Contract ## Summary Staff has been closely monitoring the performance of roadways that have been improved with rejuvenator product. The latest pavement condition index (PCI) ratings have shown an overall decline in the total system lane miles requiring maintenance, which in part can be attributed to the success of using the rejuvenator product and its effect on improving pavement life cycles. Staff has carefully reviewed and considered the addition of roadways paved in 2025 and believes that the life cycle of roadways constructed in 2025 can be improved with application of a rejuvenator product. On March 19, 2026, at 1:00 p.m., bids were received for the 2026 Rejuvenator Project. The low bid was received from Corrective Asphalt Materials, LLC., at the bid price of $1,477,944.19. Staff has carefully reviewed and considered the lowest responsible bid and found that the price is reasonable and comparable based on the bid from 2025. ## Recommendation Staff recommends Council adopt the attached resolution awarding the contract for the 2026 Rejuvenator Project to Corrective Asphalt Materials, LLC., and authorizing the Mayor and City Administrator to execute the construction contract. ## Fiscal Implications The 2026 Adopted Annual Budget included funds of $2,000,000 for the 2026 Asphalt Rejuvenator Project in the Street Reconstruction/Maintenance Fund. Sufficient funding is available to complete the project. ## Policy In 2014, the City discontinued the use of seal coat pavement maintenance programs due to durability issues and premature stripping of pavement surfaces. The City evaluated other types of products to replace the seal coat program and has recommended applying pavement rejuvenators to extend the life of the pavement. ## Council Letter 26-67 April 8, 2026 Page 2 ## Public Process This is the first public process for this item. Notification and informational letters will be sent to the properties adjacent to the project as the schedule becomes more defined in early summer. ## Background Pavement rejuvenator products extend the lifespan of pavements by penetrating and sealing the surface of the pavement to prevent raveling and stripping caused by oxidization and weathering. Starting in 2017, the City began applying rejuvenator to pavement surfaces following the previously constructed roadway rehabilitation projects. The results of these applications appear to be promising and staff recommended continuing the application of the pavement rejuvenator product. ## Written By:Mike Hejna, Assistant City Engineer ## Approved Through:Chris Hartzell, Engineering Director ## Attachment:Resolution Resolution 26-35 Resolution of the City of Woodbury, ## Washington County, Minnesota Awarding the Contract for the 2026 Rejuvenator Project to Corrective Asphalt Materials, LLC., and Authorizing the Mayor and City Administrator to ## Execute the Construction Contract WHEREAS, sealed bids were received and tabulated at 1:00 p.m. on March 19, 2026, for the 2026 Rejuvenator Project; and WHEREAS, the lowest responsible bid received was from Corrective Asphalt Materials, LLC., at their bid price of $1,477,944.19; and WHEREAS, the 2026 Adopted Annual Budget included funds in the amount of $2,000,000 from the Street Reconstruction/Maintenance Fund for the 2026 Asphalt Rejuvenator Project; and WHEREAS, staff recommends Council award the contract for the 2026 Rejuvenator Project and authorize the Mayor and City Administrator to execute the construction contract. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Woodbury, ## Washington County, Minnesota as follows: 1. That the bid of Corrective Asphalt Materials, LLC., in the amount of $1,477,944.19 for the 2026 Rejuvenator Project is the lowest responsive bid. 2. That a contract to perform said work is awarded to Corrective Asphalt Materials, LLC., and that the Mayor and City Administrator are hereby authorized and directed to enter into a contract with said bidder. 3. The City Clerk is authorized and directed to return the deposit made for said bids, except the deposit of the successful bidder which shall be retained until a contract has been signed. This Resolution was declared duly passed and adopted and was signed by the Mayor and attested to by the City Administrator this 8th day of April, 2026. ## Attest:Anne W. Burt, Mayor ## Jeffrey J. Dahl, City Administrator(SEAL) ## 6E ## City of Woodbury, Minnesota ## Office of City Administrator ## Council Letter 26-68 April 8, 2026 ## To:The Honorable Mayor and Members of the City Council ## From:Jeffrey J. Dahl, City Administrator ## Subject:Approval of Seasons Park Corridor Vegetation Restoration and Enhancement Project; Awarding Construction Contract and Authorizing the Mayor and City Administrator to ## Sign Contract ## Summary The Seasons Park Corridor Vegetation Restoration and Enhancement Project includes restoration work to reduce non-native plant cover, remove turf grass, and increase habitat quality. On May 28 th , 2025, the City Council accepted a Coordinated Capital Improvement Project (CCIP) grant from the South Washington Watershed District (SWWD), and authorized use of the Central District Trunk Storm Sewer Fund in the amount of $215,000 to complete this work. On March 17, 2026, the City received a total of five bids for the Seasons Park Corridor Vegetation Restoration and Enhancement Project. Base bids ranged from $168,940 to $249,090 and base bids with bid alternates received ranged from $192,650 to $282,014. Staff recommends awarding the lowest responsible bid with bid alternate of $192,650 to Minnesota Native Landscapes for the Seasons Park Corridor Vegetation Restoration and Enhancement Project. ## Recommendation Staff recommends Council adopt the attached resolution awarding the Seasons Park Corridor ## Vegetation Restoration and Enhancement Project construction contract to Minnesota Native Landscapes and authorizing the Mayor and City Administrator to sign said contract. ## Fiscal Implications The City was awarded funds in the amount of $107,500 from SWWD CCIP grant with a required match of City funds in the amount of $107,500 (50 percent). Sufficient funds are available for a contract with Minnesota Native Landscapes in the amount of $192,650 with an additional $7,350 in contingencies for a total cost of $200,000. Authorization of use of funds in the amount of $215,000 from the Central District Trunk Storm Sewer Fund was approved by Council on May 28, 2025. ## Council Letter 26-68 April 8, 2026 Page 2 ## Policy AD-ADMFIN-1.17 – Purchasing Policy and Critical Success Factor – Environmental Stewardship. ## Public Process September 16- Ocotver 14, 2024 Community engagement questionnaire to park users. Information letter and questionnaire sent to residents adjacent to the park spaces being considered. November 12, 2024Parks and Natural Resources Commission (PNRC) Memorandum 24-24 – ## Seasons Park Management Plan (Interlachen Parkway parking lot reduction and community engagement questionnaire results). January 7, 2025Follow-up letter, including a map, sent to residents adjacent to the park spaces summarizing questionnaire feedback and anticipated project timelines. Questionnaire feedback indicated support for maintaining select areas of mowed turf for active recreation, converting select underutilized turf areas to native vegetation, expanding native vegetation around surface water features, removing invasive brush, and removing dead or hazardous trees. February 26, 2025City Council approved submittal of SWWD CCIP grant application. May 28, 2025City Council accepted SWWD CCIP grant, authorized execution of the grant agreement, approved the associated budget amendment, and authorized use of Central District Trunk Sewer Funds. March 1, March 8, March 15, 2026 Advertisement of Public Bid. March 17, 2026Public Bid Opening. April 8, 2026Award of Contract. ## Background Seasons Park spans over 16 acres between Radio Drive (western border) and Interlachen Parkway (eastern border). Seasons Park provides a network of trails and recreational areas throughout its mosaic of oak woodlands, oak savanna, wetlands, creek, stormwater basins and mowed turf areas. Pre-settlement, this location consisted of oak openings and barrens or savanna with a scattering of wet prairie and oak, maple, basswood and hickory tree species. Prior to becoming a City park, the land had an extensive history of agricultural land use. In 2024, the City evaluated existing vegetation conditions and analyzed opportunities to improve habitat, decrease invasive species through the park and decrease non-essential mowing done by the Public Works department. A survey was available for neighbors and park users to provide feedback September 16- October 14, 2024. The results were presented to the PNRC on November 12, 2024. Creek maintenance, maintenance of select mowed turf areas for active recreation, conversion of underutilized turf areas, expansion of native vegetation around surface water features, select dead and hazardous tree removal, and parking lot redesign to reduce impervious surface were identified as priorities through the community engagement questionnaire and affirmed by the PNRC. ## Council Letter 26-68 April 8, 2026 Page 3 In 2025, the first phase of dead and hazardous tree removal and creek clean-up was completed. The next phase of the project is the restoration and enhancement of 14 acres of the park corridor 2026-2030 and aligns with the Interlachen Parkway parking lot reduction project. The City will improve the quality of the natural areas at Seasons Park through invasive species removal, removal of mowed turf in areas prioritized by the community engagement questionnaire and establish native species within the park corridor. These activities support wildlife, native plant communities, stormwater resiliency, create habitat for pollinators, contribute positively to the experience of the park for residents and park users, and align with several goals outlined in the City’s Environmental Stewardship Plan. ## Written By:Heidi Quinn, Environmental Resources Specialist ## Approved Through:Michelle Okada, Parks and Recreation Director ## Chris Hartzell, Engineering Director ## Attachment:Resolution Resolution 26-36 Resolution of the City of Woodbury, ## Washington County, Minnesota ## Awarding the Seasons Park Corridor Vegetation Restoration and Enhancement Project Construction Contract to Minnesota Native Landscapes and Authorizing the Mayor and City ## Administrator to Sign Said Contract WHEREAS, the City has completed a Natural Resources Management Plan for the ## Seasons Park Corridor; and WHEREAS, the City completed a community engagement questionnaire to park users and the results were affirmed at the November 12, 2024, Parks and Natural Resources Commission meeting; and WHEREAS, in 2025, the City applied for the South Washington Watershed District (SWWD) Coordinated Capital Improvement Plan (CCIP) grant for the Seasons Park and Enhancement Project; and WHEREAS, the SWWD selected the City for CCIP grant funding in the amount of $107,500 with a required match of $107,500 (50 percent) for the Seasons Park and Enhancement Project; and WHEREAS, the City Council accepted the SWWD CCIP grant, authorized execution of the grant agreement, approved the associated budget amendments, and authorized the use of Central District Trunk Sewer Funds in the amount of $215,000 at the May 28, 2025, City Council meeting; and WHEREAS, the City publicly advertised requesting bids for the Seasons Park ## Vegetation Restoration and Enhancement Restoration Project; and WHEREAS, bids were received and tabulated on March 17, 2026, at 9:30 a.m.; and WHEREAS, the apparent low responsive and responsible bid for the project was received by Minnesota Native Landscapes at their bid price of $192,650; and WHEREAS, staff recommends awarding the Seasons Park Vegetation Restoration and Enhancement Restoration Project contract to Minnesota Native Landscapes and authorizing the Mayor and City Administrator to sign the contract. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Woodbury, ## Washington County, Minnesota as follows: 1. That the bid from Minnesota Native Landscapes in the amount of $192,650 for ## the Seasons Park Vegetation Restoration and Enhancement Restoration Project is the lowest responsive bid. 2. That the contract to perform said work is awarded to Minnesota Native Landscapes and that the Mayor and City Administrator are hereby authorized and directed to enter into the contract with said bidder. Resolution 26-36 April 8, 2026 Page 2 This Resolution was declared duly passed and adopted and was signed by the Mayor and attested to by the City Administrator this 8th day of April, 2026. ## Attest:Anne W. Burt, Mayor ## Jeffrey J. Dahl, City Administrator(SEAL) ## 6F ## City of Woodbury, Minnesota ## Office of City Administrator ## Council Letter 26-69 April 8, 2026 ## To:The Honorable Mayor and Members of the City Council ## From:Jeffrey J. Dahl, City Administrator Subject:Approval of City of Woodbury Water Treatment Plant and Pipeline Design Project ## Grant Amendment #3; Authorizing Acceptance ## Summary In 2018 the State of Minnesota settled its lawsuit against the 3M Company in return for a grant of $850 million to address Per-and Polyfluoroalkyl Substances (PFAS) in drinking water. Following the 2021 release of the State of Minnesota conceptual drinking water supply plan, which includes a long-term water treatment plant (Woodbury WTP) for the City of Woodbury, staff submitted and received a grant from the Minnesota Pollution Control Agency (MPCA) and the Council approved said grant on February 8, 2023, for the design of the Woodbury WTP and associated pipelines. This was a partial grant and has been amended twice and approved by Council on March 22, 2023, and again on January 10, 2024, as more elements of the project became eligible under the 3M and State of Minnesota Settlement Agreement. This amendment, grant amendment #3, is for extension of the grant expiration terms to allow for remaining elements covered by the grant to be completed and eligible for reimbursement under the 3M and State of Minnesota Settlement Agreement. ## Recommendation Staff recommend Council adopt the attached resolution authorizing acceptance of City of Woodbury Water Treatment Plant and Pipeline Design Project Grant Amendment #3 Contract #223996 from the Minnesota Pollution Control Agency. ## Fiscal Implications There are no fiscal implications with this amendment. ## Policy PFAS water treatment aligns with the 2019-2021 Strategic Initiative 19-01, Ensuring Long-term Drinking Water Sustainability; and 2022-2024 and 2025-2028 Strategic Initiatives Drinking Water Treatment Implementation. ## Council Letter 26-69 April 8, 2026 Page 2 ## Public Process Due to the extensive length of public process items presented with this topic are for this grant agreement only and are noted below. A list of previous public processes can be found in past year’s Council Workshop letters. February 8, 2023, Authorizing Acceptance of City of Woodbury Water Treatment Plant Design and Partial Pipeline Design Grant from Minnesota Pollution Control Agency in the Amount of $12,500,000 and Approval of Budget Amendment to the Water and Sewer Utility Fund March 23, 2023, Authorizing Acceptance of City of Woodbury Water Treatment Plant and Pipeline Design Project Grant Amendment #1, Contract #223996 From Minnesota Pollution Control Agency in the Amount of $3,888,543 and Approval of Budget Amendment to the ## Water and Sewer Utility Fund January 10, 2024, Authorizing Acceptance of City of Woodbury Water Treatment Plant and Pipeline Design Project Grant Amendment #2, Contract #223996 from Minnesota Pollution Control Agency in the Amount of $8,852,335 and Approval of Budget Amendment to the Water and Sewer Utility Fund. ## Background Following the 2021 release of the State of Minnesota conceptual drinking water supply plan, which includes the long-term water treatment for the City of Woodbury, staff developed, submitted to, and received approval from the MPCA for the implementation of a Woodbury WTP design to support the construction of the Woodbury WTP. This effort has been and continues to receive funding under grant agreements between the City of Woodbury and the MPCA through the 3M and State of Minnesota Settlement Agreement. ## Written By:Jim Westerman, Assistant Public Works Director ## Tony Kutzke, City Engineer ## Approved Through:Mary Van Milligen, Public Works Director ## Attachment:Resolution Resolution 26-37 Resolution of the City of Woodbury, ## Washington County, Minnesota Authorizing Acceptance of City of Woodbury Water Treatment Plant and Pipeline Design Project Grant Amendment #3, Contract #223996 From the Minnesota Pollution Control Agency WHEREAS, the City is a beneficiary to the settlement agreement and order between the State of Minnesota and 3M Company for the company’s production of chemicals known as Per- and Polyfluoroalkyl Substances and resultant impact to the City’s potable water supply; and ## WHEREAS, the Minnesota Pollution Control Agency (MPCA) and Department of Natural Resources, co-trusties of the settlement agreement, have completed a conceptual drinking water supply plan (CDWSP) for communities impacted by the settlement agreement; and ## WHEREAS, a Woodbury Water Treatment Plant (Woodbury WTP) and associated infrastructure for the City of Woodbury is included within the final CDWSP and modifications made thereto; and WHEREAS, on February 8, 2023, the City Council accepted a grant from the MPCA for 75 percent of the requested funds for the purpose of completing Woodbury WTP design - 100 percent water treatment plant design and bidding, 100 percent well manifold pipeline design and 30 percent design remaining piping, and Woodbury WTP and pipeline design unification services through 30 percent design; and WHEREAS, on March 22, 2023, the City Council accepted the remaining requested grant eligible amount of $3,888,543 between the City of Woodbury and the MPCA executing the Woodbury WTP and Pipeline Design Project Grant Amendment #1 to support design activities; and WHEREAS, on January 10, 2024, the City Council accepted the final design grant eligible amount of $8,852,335 between the City of Woodbury and the MPCA executing the Woodbury WTP and Pipeline Design Project Grant Amendment #2 to support design activities; and WHEREAS, an extension of Woodbury WTP and Pipeline Design Project Grant expiration terms is necessary to allow for remaining elements covered by the grant to be completed and eligible for reimbursement under the 3M and Stat of Minnesota Settlement Agreement; and WHEREAS, Minn. Stat. § 465.03 requires a City to accept grants by resolution expressing the terms prescribed by the donor in full; and WHEREAS, a resolution from the City Council authorizing the City of Woodbury Deputy City Administrator to execute the MPCA Woodbury WTP and Pipeline Design Project Grant Amendment #3 electronically through the State’s SWIFT process is required. Resolution 26-37 April 8, 2026 Page 2 NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Woodbury, ## Washington County, Minnesota as follows: 1. That acceptance of the City of Woodbury WTP and Pipeline Design Project Grant Amendment #3 to SWIFT Contract #223996 extending the expiration date of the grant to February 9, 2028, is hereby authorized accordance with the terms set forth herein. This Resolution was declared duly passed and adopted and was signed by the Mayor and attested to by the City Administrator on the 8 th day of April 2026. ## Attest:Anne W. Burt, Mayor ## Jeffery J. Dahl, City Administrator(SEAL) ## 6G ## City of Woodbury, Minnesota ## Office of City Administrator ## Council Letter 26-70 April 8, 2026 ## To:The Honorable Mayor and Members of the City Council ## From:Jeffrey J. Dahl, City Administrator ## Subject:Approval of Creation and Classification of Positions ## Summary City of Woodbury staff continue to accomplish review and analysis of the City departments for personnel succession and long-term planning purposes. Following these reviews, Human Resources has identified some essential personnel changes to meet current operational needs that require Council action. Specifically, within Public Works, the Water and Sewer Utilities continue to evaluate their organizational structure and staffing needs as they manage the largest capital project in the City’s history. To retain key staff and maintain the capacity required to construct the water treatment plant, bring it online, and successfully deliver capital projects, it is recommended that one of the current Utilities Coordinator positions be reclassified to a Senior Utilities Coordinator. Further, an evaluation of Recreation, Central Park, and Sports Center divisional staffing has been completed. Based on this review, staff recommends an adjustment to roles and staffing structures to better align with current program and facility needs. ## Recommendation Staff recommends Council adopt the attached resolution approving the following: 1. Creation of the position of Senior Utilities Coordinator and placing the position in Grade 8 of the Woodbury Classification Plan. 2. Creation of the position of Recreation Coordinator and placing the position in Grade 4 of the Woodbury Classification Plan. ## Fiscal Implications The proposed changes involve adjustment of existing positions only. No additional full-time equivalent (FTE) positions are being requested, and all adjustments can be accommodated within each division’s existing 2026 budget. ## Council Letter 26-70 April 8, 2026 Page 2 ## Policy City Code Chapter 2 Administration, Article IV – Departments, Divisions, ETC. ## CD-ADMIN-1.1 Authorizations and Procedures for Personnel Management ## Public Process The Council meeting will be the first public process for this item. ## Background These changes are being proposed to further the City’s abilities to accomplish the mission of the impacted departments. ## Written By:Tammy Funk, Human Resources Manager ## Approved Through:Angela Gorall, Deputy City Administrator ## Attachment:Resolution Resolution 26-38 Resolution of the City of Woodbury, ## Washington County, Minnesota ## Approval of Creation and Classification of Positions WHEREAS, City of Woodbury staff continues to accomplish review and analysis of the City departments for personnel succession and long-term planning purposes; and WHEREAS, a review has been accomplished of the Water and Sewer Utilities division within Public Works and the Recreation, Central Park, and Sports Center divisional staffing. As a result, two new classifications have been identified as needed to better align with current and long- term program and operational needs. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Woodbury, Washington County, Minnesota that the following be approved: 1. Creation of the position of Senior Utilities Coordinator and placement of the position in Grade 8 of the Woodbury Classification Plan. 2. Creation of the position of Recreation Coordinator and placement of the position in Grade 4 of the Woodbury Classification Plan. This Resolution was declared duly passed and adopted and was signed by the Mayor and attested to by the City Administrator this 8 th day of April, 2026. ## Attest:Anne W. Burt, Mayor ## Jeffrey J. Dahl, City Administrator(SEAL) ## 7A ## City of Woodbury, Minnesota ## Office of the City Administrator ## Council Letter 26-71 April 8, 2026 ## To:The Honorable Mayor and Members of the City Council ## From:Jeffrey J. Dahl, City Administrator Subject:Consider Approval of the 2026 Draft Community Development Block Grant (CDBG) Annual Action Plan, as Required by the U.S. Department of Housing and Urban Development (HUD) and a Substantial Amendment to the 2025–2029 Consolidated Plan Addressing Contaminated Site Cleanup as a CDBG Goal for the Current Five- ## Year Planning Period; Opening of 30-Day Public Comment Period ## Summary The City of Woodbury receives federal funds from the U.S. Department of Housing and Urban Development (HUD) via the Community Development Block Grant (CDBG) and the HOME Investment Partnerships Program (HOME). Woodbury accesses CDBG directly from HUD but accesses HOME funds as a sub-recipient member of the Dakota County HOME Consortium. Each year, HUD requires the City to create an Annual Action Plan (AAP) to determine specific investment strategies of the funds on a July-to-June program year basis. Woodbury may invest its allocation of CDBG and HOME in a variety of ways including projects such as economic development, housing, public facilities or public services. The City Council adopted a motion on February 25, 2026, identifying affordable housing as well as cleanup of contaminated sites as high priorities for the use of HUD funds. The purpose of the public hearing includes the following: Review of the Draft 2026 AAP; Review of a proposed substantial amendment to the 2025-2029 Consolidated Plan; and Open a 30-day public comment period. The City Council will be asked to adopt the 2026 AAP and substantial amendment to the 2025-2029 Consolidated Plan on May 13, 2026. In addition to CDBG and HOME administrative expenditures, the draft 2026 AAP allocates Approximately $224,000 of the 2026 annual entitlement grant award will fund an activity by Two Rivers Community Land Trust (TRCLT). Approximately $121,639 of PY23 and PY24 unexpended prior year grant dollars will fund a private ash tree removal activity administered by the City’s Parks and Forestry Division. HOME funds shall be allocated on a pro rata basis, with 75 percent reserved for rental housing activities and 25 percent reserved for homeownership activities, to be identified at a future time in accordance with HOME eligibility requirements. ## Council Letter 26-71 April 8, 2026 Page 2 Due to length of the AAP document only the Executive Summary section is attached with this Council letter. The full document can be provided for review upon request. ## Recommendation Staff recommend Council adopt a motion opening a 30-day public comment period regarding the 2026 AAP and the substantial amendment to the 2025-2029 Consolidated Plan, opening on April 9, 2026 and closing on end of day May 8, 2026. ## Fiscal Implications CDBG and HOME funds are budgeted and accounted for within the Housing and Urban Development Fund, a special revenue fund of the City of Woodbury. The future 2027 City budget for this fund will in large part be comprised of the activities that are identified through this 2026 AAP process. It is estimated that for program year 2026 (PY26), which runs from July 1, 2026 to June 30, 2027, $401,639 of CDBG and $95,000 of HOME will be available. ## Policy At the federal level, CDBG is governed by 24 CFR 570 and HOME is governed by 24 CFR 92. At the local level, in addition to the City’s federal grants and awards compliance policy, six council directives provide guidance regarding the operation and management of HUD funds including CD- COMDEV-3.12 through 3.16, inclusive, and CD-COMDEV-3.21. ## Public Process 1. February 25, 2026 City Council motion establishing affordable housing and cleanup of contaminated sites as 2026 AAP high funding priorities; 2. April 8, 2026 public hearing on the draft 2026 AAP and substantial amendment to the 2025- ## 2029 Consolidated Plan; 3. Public comment period regarding the 2026 AAP and substantial amendment to the 2025- 2029 Consolidate Plan will be open from April 9, 2026 through May 8, 2026 (pending); and 4. May 13, 2026 adoption of the 2026 AAP (pending). ## Background Below are brief descriptions of the activities selected for staff recommendation through the request for proposal process. Additional detail is included in the Draft 2026 Annual Action Plan (AAP). Final funding amounts will be established in the final draft 2026 AAP to be adopted by Council May 13, 2026, and are subject to change based on final HUD allocations and the availability of prior-year unexpended funds. ## Two Rivers Community Land Trust (TRCLT) Proposal TRCLT utilizes the community land trust (CLT) model to create affordable homeownership opportunities, which separates ownership of the land from the home. Under this model, the trust retains ownership of the land while income-qualified buyers purchase homes at below-market prices and pay a nominal monthly ground lease fee. Homes are subject to a 99-year deed restriction to ensure long-term affordability and resale to income-eligible households. ## Council Letter 26-71 April 8, 2026 Page 3 Over its 27-year history, TRCLT has acquired approximately 80 CLT homes into its land trust portfolio. While most homes are located elsewhere in Washington County, only two are currently within Woodbury. Historically, TRCLT has partnered with the Washington County Community Development Agency (WCCDA) using HUD funds; however, because Woodbury is a direct recipient of HUD funding, WCCDA funds cannot be used for acquisitions within the City. As a result, Woodbury residents have had limited access to this alternative but successful homeownership model. TRCLT is proposing the acquisition and rehabilitation of three (3) homes in Woodbury to be resold to households earning between 60 and 80 percent of area median income (AMI). The estimated acquisition cost is $350,000 per home, with rehabilitation costs averaging $40,000 depending on property’s condition. The anticipated resale price of the homes is approximately $270,000, depending on the income levels of the available pool of buyers. TRCLT is requesting a one-time investment of $224,000 in CDBG funds, or approximately $74,000 per home. Actual funding amounts will depend on the final 2026 award amount to which the 80 percent pro rata adjustment stated in the AAP will be applied. In addition to acquiring homes, TRCLT invests in rehabilitation at initial purchase and upon resale to ensure properties remain safe, well-maintained and functional. Resale restrictions and equity sharing allow homeowners to earn a portion of the accrued equity while maintaining affordability for future buyers, providing both long-term affordability and wealth-building opportunities. Staff selected this activity proposal for recommendation because it supports the housing priorities of the 2025–2029 Consolidated Plan for households at or below 80 percent AMI. Furthermore, the proposal also aligns with the 2040 Comprehensive Plan and Housing Action Plan Guiding Principle of providing a variety of housing types, sizes, and price points to meet the needs of residents of all ages and incomes. ## Private Ash Tree Removal and Assessment Program Proposal (PATRA) The City’s Parks and Forestry Division administers the Private Ash Tree Removal and Assessment Program (PATRA), which was established in response to the Emerald Ash Borer infestation and the significant financial burden associated with removing dead or infested ash trees. Under the existing program, the City pays contractors directly for tree removal and assesses the cost to the homeowner through a special property tax assessment with an interest rate below typical market financing. Parks and Forestry is proposing an expansion of the program to fully assist low- and moderate- income homeowners with removal of dead or infested ash trees. These households often experience greater hardship when faced with unplanned expenses, even when low-interest financing is available. Under the proposed expansion of the program, the City would cover 100 percent of removal costs for income-eligible homeowners earning no more than 80 percent of AMI ($104,200 for a family of four), with no repayment required. Funds would be paid directly to contractors on behalf of the homeowner upon completion of the work. The funding request is $121,639, which is estimated to serve approximately 50 homeowners based on the program’s prior-year average cost per household. Staff selected this proposal for recommendation because it supports the 2025–2029 Consolidated Plan priorities for households at or below 80 percent AMI and aligns with the 2040 Comprehensive Plan’s Guiding Principles related to environmental stewardship and reinvestment. While HUD ## Council Letter 26-71 April 8, 2026 Page 4 classifies this activity as “cleanup of contaminated sites,” staff believes the program will also directly support housing affordability and reduce cost burdens for participating households. ## Substantial Amendment to 2025-2029 Consolidated Plan HUD classifies the PATRA activity as “Cleanup of Contaminated Sites,” which is not currently identified as a goal within the City’s 2025–2029 Consolidated Plan. Accordingly, staff is proposing a substantial amendment to the 2025–2029 Consolidated Plan to add Cleanup of Contaminated Sites as a goal for the remainder of the planning period in order to carry out the proposed PY26 PATRA activity. Substantial amendments to an AAP or Consolidated plan must be adopted in accordance with the City’s HUD approved Resident Participation Plan. Therefore, a 30-day public comment period is required, as well as the adoption of a resolution by Council approving the amendment. The substantial amendment will be presented for adoption on May 13, 2026 concurrently with the 2026 ## AAP. ## Written By:Jamie Fritts, Housing and Economic Development Manager ## Approved Through:Janelle K. Schmitz, Community Development Director ## Attachments:2026 Annual Action Plan, Draft Version, Executive Summary ## City of Woodbury 2026 Annual Action Plan ## April 8, 2026 Draft Version 1 ## City of Woodbury 2026 Annual Action Plan April 8, 2026 Draft version ## Executive Summary AP-05 Executive Summary - 91.200(c), 91.220(b) 1. Introduction The City of Woodbury became a Community Development Block Grant (CDBG) entitlement jurisdiction and a HOME Investment Partnerships Program (HOME) participating jurisdiction via the Dakota County HOME Consortium in Federal Fiscal Year 2010. This Annual Action Plan (AAP) governs Woodbury’s use of CDBG and HOME during Program Year 2026 (PY26) which spans from July 1, 2026 to June 30, 2027. CDBG funds are allocated to the City directly from the U.S. Department of Housing and Urban Development (HUD). The City will access HOME funds through its membership in the Dakota County HOME Consortium. The City of Woodbury is not a direct recipient of other HUD funds such as the Emergency Solutions Grant, Housing Opportunities for People with AIDS or the Neighborhood Stabilization Program. Additionally, the City of Woodbury does not administer any public housing programs. To meet the timelines established by HUD for accessing the funds on July 1, 2026, this AAP must be approved not later than May 15, 2026 with a public hearing held on April 8 , 2026, a subsequent 30- day comment period and a potential City Council approval of the AAP on May 13, 2026. The amounts identified below constitute the potential sources of funds for the PY26 activities: • $280,000 annual CDBG award; • $5,000 in projected CDBG program income; • $121,639 in estimated unexpended prior year CDBG funds • $95,000 annual HOME allocation; and • $4,000 in projected HOME program income Program income is available based on re-payments of previously issued loans which used either CDBG or HOME as a funding source. The City Council adopted a motion at its February 2 5, 2026 meeting identifying the following priorities for the use of its CDBG and HOME funds. • Housing serving small- and large-related households at or below 80 percent of area median income; and • Cleanup of contaminated sites. CDBG funds are allocated to the City directly by HUD. The City accesses HOME funds through its membership in the Dakota County HOME Consortium. Given the nature of HUD's digital interface with grantees, this plan is specific to CDBG alone. The information herein about HOME is for reference purposes only, as the plans submitted to HUD by Dakota County are the official planning documents for the use of HOME within Woodbury. (For purposes of clarity, Woodbury is subject to a joint powers ## City of Woodbury 2026 Annual Action Plan ## April 8, 2026 Draft Version 2 agreement that establishes the Dakota County HOME Consortium as well as annual sub-recipient agreements that memorialize how HOME funds are used). 2. Summarize the objectives and outcomes identified in the Plan This could be a restatement of items or a table listed elsewhere in the plan or a reference to another location. It may also contain any essential items from the housing and homeless needs assessment, the housing market analysis or the strategic plan. The executive summary of the 2025-2029 Consolidated Plan discusses the housing needs assessment (NA-10), disproportionately greater needs (NA-15, NA-20, NA-25 and NA-30), public housing (NA-35), homeless needs (NA-40), non-homeless special needs (NA-45) and non-housing community development needs (NA-50). The 2025-2029 Consolidated Plan identifies both the community development needs and the methods to address them as being focused on housing affordability, public services, public facility improvements and commercial/industrial rehabilitation in areas that are home to higher proportions of low- and moderate-income households than other areas of the City. Specific to this 2026 AAP, housing affordability and program administration were identified as a priority for PY26 entitlement funds. Additionally, cleanup of contaminated sites was also identified as a priority for PY26. Cleanup of contaminated sites was not initially adopted as a goal in the 2025-2029 Consolidated Plan, therefore, a substantial amendment to the 2025-2029 Consolidated Plan will be required. The substantial amendment will be recommended to Council for adoption concurrently with this 2026 AAP to amend the Consolidated Plan to include cleanup of contaminated sites in its list of goals within the current five-year planning period. This 2026 AAP proposes to invest $56,000 of PY26 entitlement grant award funds for program administration including but not limited to oversight, program audit, training, affirmatively furthering fair housing, small area studies, affordable housing research, coordination and monitoring of the program and coordination and oversight of HOME expenditures. CDBG program administrative expenses during PY26 shall not exceed twenty percent of the sum of the annual CDBG grant award and CDBG program income received during the program year. This 2026 AAP also proposes paying a total of $3,305 of the annual HOME allocation to the Dakota County Community Development Agency (CDA) for program administration given that Woodbury accesses HOME as a member of the Dakota County HOME Consortium. In addition to CDA program administration, t he City proposes investing $ 4,000 in HOME grant funds to pay Affordable Housing Connections, Inc. to facilitate income- and related monitoring activities at the HOME-funded rental projects per the terms of a previously approved five-year contract. Separate from the use of CDBG and HOME administrative dollars referenced above, the City will invest in projects funded by CDBG in the following amounts: • Approximately $224,000 of PY26 entitlement grant award funds will fund an activity by Two Rivers Community Land Trust (TRCLT) which will include the acquisition and rehabilitation of three single family homes to be resold to income qualified homebuyers at or below 80 percent AMI. • Approximately $121,639 of PY23 and PY24 unexpended prior year grant dollars will fund a private ash tree removal activity administered by the City’s Parks and Forestry Division. The ## City of Woodbury 2026 Annual Action Plan ## April 8, 2026 Draft Version 3 activity will assist income-eligible homeowners by covering the full cost of the removal of infested or dead ash trees from their property. The City anticipates assisting approximately fifty income eligible households at or below 80 percent AMI with ash tree removal. If the actual PY26 CDBG entitlement grant award amount differs from the projected amount stated in th is PY26 AAP, funds shall be adjusted on a pro rata basis, with 20 percent allocated to CDBG program administration and 80 percent allocated to the TRCLT activity. In addition, if anticipated unexpended prior year CDBG funds differ from the amount stated in this PY26 AAP, one hundred percent of available prior year funds shall be allocated to the PATRA activity. Principal and interest repayments from prior CDBG and HOME-funded activities will generate program income, which will be reinvested in eligible community development and affordable housing activities as funds become available. As identified within the Dakota County HOME Consortium's Citizen Participation Plan (attached within module AD-25), amendments to activities in an amount less than $100,000 are not considered to be substantial amendments and as such can be processed administratively according to local Woodbury policies and procedures. ## Two Rivers Community Land Trust (TRCLT) Activity TRCLT is proposing the acquisition and rehabilitation of three (3) homes in Woodbury to be resold to households earning between 60 and 80 percent of area median income (AMI). The estimated acquisition cost is $350,000 per home, with rehabilitation costs averaging $40,000 depending on condition of the property. The anticipated resale price of the homes is approximately $270,000, depending on the income levels of the available pool of buyers. TRCLT is requesting a one-time investment of $224,000 in CDBG funds, or approximately $74,000 per home. Actual funding amounts will depend on the final 2026 award amount to which the 80 percent pro rata adjustment stated in this AAP will be applied. TRCLT utilizes the community land trust (CLT) model, which separates ownership of the land from the home. Under this model, the trust retains ownership of the land while income-qualified buyers purchase homes at below-market prices and pay a nominal monthly ground lease fee. Homes are subject to a 99-year deed restriction to ensure long-term affordability and resale to income-eligible households. Staff selected this activity proposal for recommendation because it supports the housing priorities of the 2025–2029 Consolidated Plan for households at or below 80 percent AMI. Furthermore, the proposal also aligns with the 2040 Comprehensive Plan and Housing Action Plan Guiding Principle of providing a variety of housing types, sizes, and price points to meet the needs of residents of all ages and incomes. ## Private Ash Tree Assessment and Removal Activity (PATRA) Woodbury’s Parks and Forestry Division is proposing an expansion of its Private Ash Tree Assessment and Removal program (PATRA) to fully assist low- and moderate-income homeowners with the removal of dead or infested ash trees. These households often experience greater hardship when faced with unplanned expenses, even when low-interest financing programs are available. Under the proposed expansion of the program, the City would cover 100 percent of removal costs for ## City of Woodbury 2026 Annual Action Plan ## April 8, 2026 Draft Version 4 income-eligible homeowners earning no more than 80 percent of AMI, with no repayment required. Funds would be paid directly to contractors on behalf of the homeowner upon completion of the work. The funding request is for $121,639, which is estimated to serve approximately 50 homeowners based on the program’s prior-year average cost per household. Actual funding amounts will depend on the amount of available unexpended prior year funds to which the 100 percent allocation stated in this AAP will be applied to. Staff selected this proposal for recommendation because it supports the 2025–2029 Consolidated Plan priorities for households at or below 80 percent AMI and aligns with the 2040 Comprehensive Plan’s Guiding Principles related to environmental stewardship and reinvestment. While HUD classifies this activity as “cleanup of contaminated sites,” staff believes the program will also directly support housing affordability and reduce cost burdens for participating households. As stated previously, implementing the PATRA activity in PY26 requires a substantial amendment to the 2025-2029 Consolidated Plan. The substantial amendment will be adopted concurrently with this PY26 AAP and follow the public process required by the Citizen Participation Plan. 3. Evaluation of past performance This is an evaluation of past performance that helped lead the grantee to choose its goals or projects. Each year, not later than September 30th, the City submits to HUD a Consolidated Annual Performance and Evaluation Report (CAPER) which captures progress toward meeting needs and achieving strategies established in the Consolidated Plan and the Annual Action Plans. Each of the CAPERs that Woodbury has submitted to HUD since 2010 has been accepted and approved by HUD. Woodbury's most recent CAPER, covering the activities of PY24, was approved by HUD January 21, 2026. In the past, Woodbury has been successful in achieving affordable housing goals as well as public facility improvements using CDBG and HOME. The following projects have been funded since 2010 using these HUD funds: • 2010-present: 48 First-time Homeownership and Foreclosure Purchase Program loans • 2010-present: fair housing investments via the Fair Housing Implementation Council • 2010: Expansion of Cree Park ## • 2010: Rehab project at Garbe Well Site Park • 2011: Development subsidy to Twin Cities Habitat for Humanity’s affordable homeownership units constructed in Garden Gate 2 nd ## Addition • 2016: Rehab project at Carver Lake Park • 2017: Rehab project at Evergreen West Park • 2017-2019: Development subsidy to the Washington County CDA’s Glen at Valley Creek redevelopment • 2018: Rehab project at Windwood Passage Park • 2019: Rehab project at Potawatomi Park • 2020: Exterior repair project at Cobble Hill Apartments ## City of Woodbury 2026 Annual Action Plan ## April 8, 2026 Draft Version 5 • 2020: Rehab project at Ojibway Park • 2021: Rehab project at Menomini Park • 2021-2023: Development subsidy to Dominium’s Orville Commons project • 2022: Rehab project at Shawnee Park • 2022: Rehab project at Pondview Park • 2022: Rehab project at Westview Park • 2023: Rehab project at Evergreen East Park • 2024: Rehab project at Carver Lake Park • 2025: Rehab at Shawnee Park* ## • 2025: Rehab Hammer and NER Group Home* *This 2026 AAP notes that the funds allocated to the Shawnee Park and Hammer and NER activities are in progress and will be completed after adoption of the 2026 AAP. 4. Summary of Citizen Participation Process and consultation process In addition to conversations with key housing stakeholders such as the Washington County CDA and a variety of community organizations and housing developers, formal citizen participation process occurred on the following dates: 1. October 16, 2025 Request for CDBG funding proposal released to the public; 2. February 25, 2026 Council meeting establishing cleanup of contaminated sites and affordable housing as PY26 AAP high funding priorities; 3. April 8, 2026 P ublic hearing on draft 2026 AAP and substantial amendment to the 2025- ## 2029 Consolidated Plan; 4. Public comment period regarding draft 2026 AAP and substantial amendment to the 2025- 2029 Consolidated Plan open from April 9, 2026 to May 8, 2026; 5. April 21, 2026 Dakota County HOME Consortium FY 2026 public hearing; and 6. May 13, 2026 Council Meeting adopting of 2026 AAP and substantial amendment to the 2025-2029 Consolidated Plan. Items 3 and 4 were noticed within the Saint Paul Pioneer Press and items 2 and 6 occurred during re gularly scheduled City Council meetings. Dakota County provided notice to the public for item 5 in the Star Tribune. The request for proposal was circulated among various community groups and collectives, non-profits and industry associations for responses. 5. Summary of public comments This could be a brief narrative summary or reference an attached document from the Citizen Participation section of the 2020-2024 Consolidated Plan. *Upon completion of the April 9, 2026 to May 8, 2026 public comment period, public comments and any responses to comments will be documented in this section for the final PY26 AAP to be presented May 13, 2026. ## City of Woodbury 2026 Annual Action Plan ## April 8, 2026 Draft Version 6 6. Summary of comments or views not accepted and the reasons for not accepting them *Upon completion of the April 9, 2026 to May 8, 2026 public comment period, public comments and responses to any public comments will be documented in this section for the final PY26 AAP to be presented May 13, 2026. 7. Summary All CDBG funds will be invested according to the terms of this PY26 AAP with the two core programmatic areas of investment being affordable housing and cleanup of contaminated site investments.